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HomeMy WebLinkAbout190430aIndividuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. , BOARD OF COUNTY COMMISSIONERS April 30, 2019 OPEN SESSION AGENDA 08:00 A.M. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Jeffrey A. Cline APPROVAL OF MINUTES – April 23, 2019 08:05 A.M. COMMISSIONERS’ REPORTS AND COMMENTS 08:15 A.M. REPORTS FROM COUNTY STAFF 08:25 A.M. CITIZENS PARTICIPATION 08:35 A.M. INTERGOVERNMENTAL COOPERATIVE PURCHASE (INGT-19-0016) – TWO (2) FORD POLICE INTERCEPTOR UTILITY VEHICLES FOR THE SHERIFF’S OFFICE – Rick F. Curry, CPPO, Director, Purchasing Department and Cody Miller, Property/Planning/Fleet Management/Grants, Washington County Sheriff’s Office 08:40 A.M. ROCKDALE SOLAR – REQUEST FOR PAYMENT IN LIEU OF TAXES (PILOT) AGREEMENT – Andrew F. Wilkinson, Esquire 09:00 A.M. EMERGENCY MEDICAL SERVICES OF WASHINGTON COUNTY - Gary Hoffman, Jr. Paramedic, EMS Coordinator, Williamsport Volunteer Fire & EMS, Inc., Ward Fleiger, Paramedic, EMS Committee Co-Chair, Assistant Chief, Smithsburg Area Emergency Medical Services, and Robert Buck, Paramedic, Assistant Chief, Community Rescue Service 09:20 A.M. EMERGENCY MEDICAL SERVICES – R. David Hays, Director, Division of Emergency Services, David Chisholm, Assistant Director, Division of Emergency Services, Robert Moncrief, President, Washington County Volunteer Fire and Rescue Association 09:50 A.M. FY2020 BUDGET DISCUSSION – Sara Greaves, Chief Financial Officer 11:00 A.M. ADJOURNMENT President Terry L. Baker, Vice President Krista L. Hart, Clerk Cort F. Meinelschmidt Randall E. Wagner Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INGT-19-0016) – Two (2) Ford Police Interceptor Utility Vehicles for the Sheriff’s Office PRESENTATION DATE: April 30, 2019 PRESENTATION BY: Rick F. Curry, CPPO, Director, Purchasing Department and Cody Miller, Property/ Planning/ Fleet Management/ Grants, Washington County Sheriff’s Office RECOMMENDED MOTION: Move to authorize by Resolution, The Sheriff’s Office to purchase two (2) – 2020 Ford Police Inceptors Utility vehicles from Hertrich Fleet Services, Inc. of Milford, DE; cost per vehicle being $33,916.00 for the total sum amount of $67,832.00 and to utilize another jurisdiction’s contract (#4400003197) that was awarded by Howard County Office of Purchasing. REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. Howard County Office of Purchasing took the lead in soliciting the resulting agreement. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of these vehicles in accordance with the Public Local Laws referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit with direct cost savings in the purchase of these vehicles because of the economies of scale this buying group leveraged. I am confident that any bid received as a result of an independent County solicitation would exceed the spend savings that the Howard County Office of Purchasing bid provides through this agreement. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This savings/cost avoidance would, I believe, be significant. DISCUSSION: N/A FISCAL IMPACT: Funds are available in the department’s Capital Improvement Plan (CIP) account VEH006. CONCURRENCES: N/A ALTERNATIVES: Process a formal bid and the County could possibly incur a higher cost for the purchase, or Do not award the purchase of vehicles. ATTACHMENTS: Heritech Fleet Services Inc. quote AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form H RTRICH FLEET SERVICES, INC 1427 Bay Road Milford, DE 19963 Ford - Chevrolet - Dodge - Jeep Lincoln - Honda - Buick - GMC - Toyota - Nissan “A Member of the HeRTRICH Family of Automobile Dealerships” (800) 698-9825 (302) 422-3300 Fax: (302) 839-0555 April 17, 2019 Washington County Sheriff’s Office 500 Western Maryland Parkway Hagerstown, MD 21740 We are pleased to provide a quote for a New 2020 Ford Police Interceptor Utility, priced per the Howard County Contract # 4400003197, and equipped as follows: Code Description Amount $33,246 Total Please contact me with any questions or to place an order. Respectfully submitted, Jim Blecki jblecki@hertrichfleet.com Or Call 800-698-9825 Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Proposal for PILOT Agreement for Rockdale Solar, LLC PRESENTATION DATE: April 30, 2019 PRESENTATION BY: Andrew F. Wilkinson, Esq. RECOMMENDED MOTION: Move to accept the proposal for PILOT Agreement with Rockdale Solar, LLC. REPORT-IN-BRIEF: On July 12, 2017, Rockdale Solar, LLC (the Company) was approved to construct a two (2) megawatt solar farm on 18 acres of farmland located at 14339 Clear Spring Road, Williamsport, MD 21795. The property is immediately adjacent to a Martin Marietta quarry. As such, there are limited future development opportunities. Due to the intensity of the start-up capital costs of a solar farm, the General Assembly passed Md. Code, Tax-Property § 7-514(c)(1) which allows the County to “enter into an agreement with the owner of a facility for the generation of electricity that is located or locates in the county for a negotiated payment by the owner in lieu of taxes on the facility.” Rockdale Solar request a payment in lieu of taxes as permitted by the Maryland Code. DISCUSSION: Maryland’s Renewable Portfolio Standard Law (RPS Law) mandates that by 2020, 25% of Maryland’s electricity is to be generated from renewable sources, with at least 2.5% of the electricity coming from solar power. The initial capital investment for a solar farm is expensive - solar panels and related equipment cost millions of dollars. Due to the intensity of the start-up capital costs, the effect of the business personal property taxes is comparatively more significant for a solar project than for the average business in the County for which only a portion of the start-up costs are considered “business personal property.” This is especially the case for the early years of the project. To ease the initial burden on solar companies, and to meet the requirements of the RPS Law, the General Assembly passed Md. Code, Tax-Property § 7-514(c)(1) which allows the County to “enter into an agreement with the owner of a facility for the generation of electricity that is located or locates in the county for a negotiated payment by the owner in lieu of taxes on the facility.” The County taxes equipment used to generate electricity based on 50% of its value. The tax rate on business personal property in the County is 2.37%. To handle the initial capital outlay for new equipment, the Company requests the opportunity to enter a PILOT Agreement as permitted by Md. Code, Tax-Property § 7-514(c)(1) setting an annual payment at $6,000 per MW of installed capacity. The PILOT would begin the first year the Project breaks ground and continue, at least, through the initial 30-year term of the Project’s ground lease with the landowners. After the initial 30 years, the Company and the County may continue the PILOT payment for the remaining 10 years of the lease or re-negotiate the amount and structure of the payments based on a reasonable assessment of the circumstances at that time. Taking into account the 50% assessment abatement and depreciation, the total payments received from the project at $6,000 per MW over the total life of the 40-year lease represents a 30% reduction from what would otherwise be payable. The County previously entered an agreement dated December 13, 2016 on the same terms with Pinesburg Solar, LLC, a related company to Rockdale Solar. As such, the request is for the same arrangement as has been previously approved by the Board of County Commissioners. In addition, the PILOT will help reduce overall operating costs of this community solar project, thereby reducing electricity prices low for Washington County residents in the Potomac Edison territory who become subscribers to the community solar project. The Rockdale community solar project is offering electricity to subscribers at a 10% savings to residents who subscribe. FISCAL IMPACT: Real property taxes on the 18 acres of land as an agricultural use provides the County approximately $85.00 per year, or $3,400.00 over the next 40 years. Therefore, while the County may forego $200,000+ of extra tax revenue over 40 years by granting the PILOT, the County gains $480,000 of tax revenue it would not otherwise receive were the land to remain in agriculture. CONCURRENCES: N/A ALTERNATIVES: Do not grant the PILOT request ATTACHMENTS: Excel spreadsheet AUDIO/VISUAL NEEDS: None Washington County, MD - Personal Property Tax Analysis - Rockdale Solar - 2 MW Year 0 1 2 3 4 5 6 7 8 9 10 Equipment Value - Depriciation Ratio* 3,250,000 0.9667 Depreciated Value 3,141,775 Taxable Value (MD 50% abatement)** 1,570,888 Washington County Personal Property Tax 2.37% 37,230 Solar PILOT (2 MW @ $6000/MW) 12,000 Sum of payments (40 years) Baseline 695,505 PILOT 480,000 Year Equipment Value - Depriciation Ratio* 0.6337 Depreciated Value 2,059,525 Taxable Value (MD 50% abatement)** 1,029,763 Washington County Personal Property Tax 24,405 Solar PILOT (2 MW @ $6000/MW) 12,000 Sum of payments (40 years) 0.9334 0.9001 0.8668 0.8335 0.8002 0.7669 0.7336 0.7003 0.6670 3,033,550 2,925,325 2,817,100 2,708,875 2,600,650 2,492,425 2,384,200 2,275,975 2,167,750 1,516,775 1,462,663 1,408,550 1,354,438 1,300,325 1,246,213 1,192,100 1,137,988 1,083,875 35,948 34,665 33,383 32,100 30,818 29,535 28,253 26,970 25,688 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 69 12 13 14 15 16 17 18 19 20 0.6004 0.5671 0.5338 0.5005 0.4672 0.4339 0.4006 0.3673 0.3340 1,951,300 1,843,075 1,734,850 1,626,625 1,518,400 1,410,175 1,301,950 1,193,725 1,085,500 975,650 921,538 867,425 813,313 759,200 705,088 650,975 596,863 542,750 23,123 21,840 20,558 19,276 17,993 16,711 15,428 14,146 12,863 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 *This value is an estimate based on recent construction data; actual value afer construction is complete may vary http://www.dsd.state.md.us/comar/comarhtm1/18/18.03.01.02.htm A. In the assessment of all other personal property under Tax -Property Article, §8-101(c)(7), a 10 percent rate of depreciation per year is applied to the original cost. Exceptions to the 10 percent depreciation rate can be found in §B of this regulation. Generally, personal property may not be depreciated below 25 percent of the original cost. B. Depreciation Schedule. The following annual rates of depreciation shall be applied to the different types of personal property indicated: (1) All personal property not otherwise listed in this depreciation schedule shall be depreciated at 10 percent per year; (2) Except as provided in §B(10) of this regulation, long-lived electric generation machinery and equipment of nonutility entities that generate electricity for sale shall be depreciated at33.33% per year. (10) Personal property of nonutility nuclear power plants shall be depreciated at annual rates as determined by the Department, consistent with licenses and license extensions. **Maryland Code: 7-237 Year 21 22 23 24 25 26 27 28 29 30 Equipment Value / Depriciation Sch.* 0.3007 0.2674 0.2341 0.2500 0.2500 0.2500 0.2500 0.2500 0.2500 0.2500 Depreciated Value 977,275 869,050 760,825 812,500 812,500 812,500 812,500 812,500 812,500 812,500 Taxable Value (MD 50% abatement)** 488,638 434,525 380,413 406,250 406,250 406,250 406,250 406,250 406,250 406,250 Washington County Personal Property Tax 11,581 10,298 9,016 9,628 9,628 9,628 9,628 9,628 9,628 9,628 Solar PILOT (2 MW @ $6000/MW) 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Year 31 32 33 34 35 36 37 38 39 40 Equipment Value / Depriciation Sch.* 0.2500 0.2500 0.2500 0.2500 0.2500 0.2500 0.2500 0.2500 0.2500 0.2500 Depreciated Value 812,500 812,500 812,500 812,500 812,500 812,500 812,500 812,500 812,500 812,500 Taxable Value (MD 50% abatement)** 406,250 406,250 406,250 406,250 406,250 406,250 406,250 406,250 406,250 406,250 Washington County Personal Property Tax 9,628 9,628 9,628 9,628 9,628 9,628 9,628 9,628 9,628 9,628 Solar PILOT (2 MW @ $6000/MW) 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Emergency Medical Services of Washington County PRESENTATION DATE: April 30, 2019 PRESENTATION BY: Gary Hoffman, Jr. Paramedic, EMS Coordinator, Williamsport Volunteer Fire & EMS, Inc., Ward Fleiger, Paramedic, EMS Committee Co-Chair, Assistant Chief, Smithsburg Area Emergency Medical Services, and Robert Buck, Paramedic, Assistant Chief, Community Rescue Service RECOMMENDATION: For Informational Purposes REPORT-IN-BRIEF: The above noted indiviual's have requested to speak before the Board of County Commissioners with regards to the Emergency Medical Services System of Washington County DISCUSSION: N/A FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: N/A Open Session Item SUBJECT: Emergency Medical Services PRESENTATION DATE: April 30, 2019 PRESENTATION BY: R. David Hays, Director, Division of Emergency Services, David Chisholm, Assistant Director, Division of Emergency Services, Robert Moncrief, President, Washington County Volunteer Fire and Rescue Association RECOMMENDATION: N/A REPORT-IN-BRIEF: The Division of Emergency Services and the Washington County Volunteer Fire and Rescue Association, through direction of the Board of County Commissioners (The Board) have worked to develop a phased in approach to County EMS staffing. The WCVFRA’s ALS Sub- Committee (who has been evaluating the current EMS funding and system structure) made a vote to make recommendation to the Board of County Commissioners begin transition of their current employees into county government. A process was identified in the original EMS Master Plan (2007) that prescribes how this should occur. DISCUSSION: As the county continues to move forward with efforts to provide additional assistance to our emergency service community, the Division of Emergency Services previously received authorization for the submission of a SAFER grant application, executed on March 22, 2019. The successful grant awards are expected to be forthcoming over the next several months. Through County Resolution RS-2014-17 and COMAR TITLE 30 Regulations (Code of Maryland Regulations) the Board of County Commissioners are the Authority Having Jurisdiction. Subsequently through the COMAR regulations, the Commissioners hold the responsibility to ensure that an EMS Operational Program exist, and that it is functioning within the regulations contained within COMAR TITLE 30. The regulations require that the jurisdictional EMS Operational Program maintain 6 primary components: •An EMS operational program medical director. •A comprehensive quality assurance program. •EMS operational program quality assurance officer. •Provide an Infection Control Program consistent with the requirements of COMAR TITLE 30.03.09. •Provide remedial education as necessary. •Provide an emergency medical dispatch program (911 EMS dispatch protocols). The requested funding included in this ARF is in addition to current programs that support EMS operations; i.e. cardiac monitor/defibrillator maintenance, ambulance fuel and maintenance, property Board of County Commissioners of Washington County, Maryland Agenda Report Form and casualty insurance, EMS supplies/pharmacy charges, the operational medical director and wireless broadband for ECC telemetry transmission from the field. In understanding of the County’s responsibility for public safety and in this case EMS services, the Board has directed staff to prepare potential options for utilization of the $1,000,000.00 funding included in the upcoming FY20 budget. The options outlined in the spreadsheets listed below utilize an assumptive split in EMS Billing funding between the EMS companies and county government that will be utilized to cover staffing cost. The entire 2009 EMS staffing subsidy is also being utilized as part of the funding solution to cover the staffing cost in Option 1. EMS options are very difficult to determine and as such 3 scenarios are presented for consideration in the upcoming FY 2020 budget. As you will see, staff and the WCVFRA have recommended Option 1 as it is the only opportunity to begin transition of the EMS career staffing into a single employer which has been recommended in both the MIEMSS S.W.O.T Study (Recommendation C1 – Establish a Single County Employment System) and the VFIS Fire-EMS Study (Recommendation 18-28 - Develop Plan and Implement EMS Study Recommendations). Option 1 - Would include hiring up to 49 ALS Providers at a cost of $832,667.33 (this is in addition to the 30% billing and existing EMS staffing subsidy). Option 2 - Would include the hiring of up to 41 BLS Providers at a cost of $576,492.33 (this is in addition to the 20% billing and existing EMS staffing subsidy). Option 3 - Would divide the $1,000,000.00 equally among each transport unit (approximately $67,376.00 per staffed unit, 24 hours) and be allocated based on required staffing levels. Whatever the option or opportunity that is exercised, it must include new processes and procedures that will ensure wages and benefits are similar throughout the system. The processes must be designed to prevent the great disparity in wages that has developed and is present throughout the current EMS system structure. Overall system accountability measures must also be included that ensure accountability and efficiency for all county tax payer dollars. In consideration of the budget shortfall and subsequent challenges presented in the same, strategies have been taken that work to structure options that could work towards a phased in approach over a defined period. Of secondary note, the funding needed to implement any, or all the above options will need the support from additional revenue sources moving forward. FISCAL IMPACT: Year 1, $1,000,000.00 CONCURRENCES: County Administrator ALTERNATIVES: Continue with current funding and staffing levels. ATTACHMENTS: EMS Staffing Options, COMAR TITLE 30, County Resolution RS-2014-17 WASHINGTON COUNTY EMS FIELD STAFFING PLAN - Absorbing ALS (paramedics) and BLS (EMT's) Staffing Assumptions utilize the mid-range salary (Grade 5, Step 7) for analysis Utilizing a FTE Factor of 3.5 # OF ALS CHASE UNITS 1 ALS PROVIDER 1 BLS TOTAL # OF ALS PROVIDERS SUPERVISOR SALARY HEALTH INSURANCE SUPERVISOR BENEFITS ALS PROVIDER SALARY HEALTH INSURANCE ALS PROVIDER BENEFITS BLS PROVIDER SALARY HEALTH INSURANCE BLS PROVIDER BENEFITS TOTAL COST PER UNIT SHARPSBURG - CO. 19 0 1 1 1 $605,251.36 WILLIAMSPORT - CO. 2 0 1 1 1 $605,251.36 HALFWAY - CO. 26 268 0 1 1 1 $605,251.36 269 0 1 1 1 $605,251.36 CLEAR SPRING - CO. 49 0 1 1 1 $605,251.36 HANCOCK - CO. 59 591 0 1 1 1 $605,251.36 BOONSBORO - CO. 69 69-1 0 1 1 1 $605,251.36 HAGERSTOWN - CO. 75 751 0 1 1 1 $605,251.36 752 0 1 1 1 $605,251.36 754 0 1 1 1 $605,251.36 755 0 1 1 1 $605,251.36 759 0 1 1 1 $605,251.36 ALS Chase/Supervisor 1 0 1 0 $394,111.76 SMITHSBURG - CO. 79 791 0 1 1 1 $605,251.36 (Existing) TOTALS 1 13 14 13 $8,262,379.44 ALS Chase/Supervisor 1 0 1 0 0 $0.00 0 $0.00 ALS Staff 49 $4,564,117.60 BLS Staff 46 $3,698,261.84 $8,262,379.44 Current Subsidy $2,026,520.00 Current Subsidy $2,026,520.00 $2,537,597.60 $1,671,741.84 Total EMS Cost 30% of Total Revenue 20% of Total Revenue Option 1 Option 2 $8,262,379.44 $6,608,917.34 $1,653,462.10 $1,982,675.20 $1,321,783.47 $1,982,675.20 $1,321,783.47 $554,922.4 $349,958.4 $904,880.8 $8,262,379.44 $6,351,200.52 $1,911,178.92 $1,905,360.16 $1,270,240.10 $1,905,360.16 $1,270,240.10 $632,237.4 $401,501.7 $1,033,739.18 $8,262,379.44 $6,096,807.55 $2,165,571.89 $1,829,042.27 $1,219,361.51 $1,829,042.27 $1,219,361.51 $708,555.33 $452,380.33 $1,160,935.66 ADD $124,112.00 ADD $124,112.00 F/F ALS Total $47,704.00 $75,808.00 $123,512.00 Power DMS Licences $600.00 $124,112.00 Sec. 30.03.02.02. Criteria for Approval as a Jurisdictional EMS Operational Program, Ch... Page 1 of 3 elaws 'us el-aws I eCases I State of Maryland I Sign In Sign Up Li Code of Maryland Regulations (Last Updated: March 11, 2019) Title 30. MIEMSS Subtitle 03. EMS OPERATIONAL PROGRAMS Chapter 30.03,02. Jurisdictional EMS Operational Programs Sec. 30.03.02.02. Criteria for Approval as a Jurisdictional EMS Operational Program Latest version. A. To be eligible for approval an applicant: (1) May not be subject to licensure as a commercial service under Education Article, §13-515, Annotated Code of Maryland; (2) Shall retain an EMS operational program medical director whose qualifications and duties are consistent with the requirements of COMAR 30.03.03; (3) Shall have a written agreement with the EMS operational program medical director addressing: (a) The medical director's: (i) Duties, (ii) Authority, and (iii) Responsibilities; and (b) The jurisdictional EMS operational program's: (i) Duties, (ii) Authority, and http://mdrules.elaws.us/comar/30.03.02.02 4/25/2019 Sec. 30.03.02.02. Criteria for Approval as a Jurisdictional EMS Operational Program, Ch... Page 2 of 3 (iii) Responsibilities; and (c) Other terms as the parties may agree upon; (4) Shall maintain a comprehensive quality assurance program consistent with the requirements of COMAR 30.03.04; (5) Shall meet the requirements of the Maryland Ambulance Information System under Public Safety Article, §8-103(b)(7), Annotated Code of Maryland, and COMAR 30.03.04.04; (6) Shall provide remedial education as necessary for affiliated EMS providers; (7) If also seeking approval as an emergency medical dispatch program shall utilize: (a) EMDs to provide medical: (i) Interrogation, (ii) Prioritization, (iii) Resource allocation, (iv) Resource management, and (v) Prearrival instructions; and (b) An emergency medical dispatch priority reference system approved by MIEMSS; (8) If also seeking approval as a specialty care transport program, meet the requirements of COMAR 30.09.14; and (9) Designate an EMS operational program quality assurance officer whose qualifications and duties are consistent with the requirements of COMAR 30.03.04.08. (10) Shall have an Infection Control Program consistent with the requirements of COMAR 30.03.09. B. A jurisdictional EMS operational program may not provide interfacility specialty care transport from one hospital to another unless the ambulance used is at least an AILS ambulance. and either: (1) The jurisdictional EMS operational program is approved as a specialty care transport ambulance service; or http://mdruies.claws.us/comar/30.03.02.02 4/25/2019 Sec. 30.03.02.02. Criteria for Approval as a Jurisdictional EMS Operational Program, Ch... Page 3 of 3 (2) The following conditions are met: (a) A staffed and equipped specialty care transport ambulance is not available within a clinically reasonable time, as determined by the referring physician; (b) The sending facility provides health care personnel authorized by law to provide the level of care required by the patient during transport, which may include a nurse meeting the requirements of COMAR 10.27.09.04C(2); and (c) Required specialty equipment is available. C. The EMS Board shall approve only jurisdictional EMS operational programs that are consistent with the goals and objectives of the EMS plan under Education Article, §13-509, Annotated Code of Maryland. About Us I Contact Us Copyright © 2019 by eLaws. All rights reserved. http://mdrules.elaws.us/comar/30.03.02.02 4/25/2019 RESOLUTION NO. RS-2014-17 RESOLUTION ESTABLISHING STANDARDS FOR VOLUNTEER FIRE, RESCUE, AND AMBULANCE DEPARTMENTS RECITALS The Board of County Commissioners of Washington County, Maryland (the Board), in accordance with Section 10-402(a) of the Code of Public Local Laws for Washington County, Maryland, is authorized to adopt regulations providing specifications for equipment, service area designations, and operations in the best interests of the volunteer fire, rescue, and ambulance departments in the County. The Board is the ultimate authority having jurisdiction over the provision of fire, rescue, and ambulance services in the County. The Board has determined that the promulgation of standards as established herein for fire, rescue, and ambulance departments is necessary to promote and secure the public's health, safety, and welfare. The Board expressly finds that adoption of the following standards would be in the best interests of the volunteer fire, rescue, and ambulance departments and the citizens of the County. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Washington County, Maryland, that: 1. Each authorized fire, rescue, and ambulance department is required to respond to ninety-five percent (95%) of all emergency dispatches with its first - response apparatus on initial dispatch from the County's Emergency Communications Center during each quarter of a year. The response rate of each department will be determined by the County's Division of Emergency Services in accordance with Standard Numbers 500-04 and 500-06 (as to the first unit of 1 any apparatus dispatched) of the Washington County Volunteer Fire and Rescue Association, Inc. (the Association), incorporated herein as if fully set forth. 2. Authorized fire, rescue, and ambulance departments must adhere to equipment and apparatus standards and specifications adopted and/or promulgated by the Association, incorporated herein as if fully set forth, as may be amended by the Association from time to time. 3. If an authorized fire, rescue, and ambulance department fails to meet any standard established or incorporated herein, then the department will be referred to the Association for investigation, enforcement, and compliance action, as appropriate. The Association must act within ninety (90) days of the referral by the Board. 4. Any department that fails to meet the response standard set forth in Paragraph 1 for two consecutive quarters or for two quarters within a two (2) year period may, following expiration of the ninety (90) day period set forth in Paragraph 3, be subject to suspension of operations pursuant to Section 10-402(a) of the Code of Public Local Laws for Washington County, Maryland. 5. Any department that materially, continually, or repeatedly fails to meet equipment standards as set forth in Paragraph 2 may, following expiration of the ninety (90) day period set forth in Paragraph 3, be subject to suspension of operations pursuant to Section 10-402(a) of the Code of Public Local Laws for Washington County, Maryland. Adopted this 141h day of October, 2014. Effective as of the 15t day of January, 2015. 2 ATTEST: Vicki C. Lumm, Clerk Approved as to form and legal sufficiency: Kirk C. Downey Deputy County Attorney BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND B--a Y: , i - &L,,,, Terry L. BAer, President Mail to: Office of the County Attorney 100 W. Washington Street, Room 202 Hagerstown, MD 21740 L \DOCUMENTS\FIRE & RESCUE\FIRE AND RESCUE -DEVELOPMENT OF STANDARDS\RES\RESOLUTION ADOPTING STANDARDS.DOCX 3 Open Session Item SUBJECT: FY2020 Budget PRESENTATION DATE: April 30, 2019 PRESENTATION BY: Sara Greaves, Chief Financial Officer RECOMMENDED MOTION: For Informational Purposes REPORT-IN-BRIEF: The FY2020 General Fund budget is $237,180,760 DISCUSSION: For public safety and economic vitality, essential services must be funded. To provide Education, Fire, EMS, and Sewer, among other services, the FY2020 base budget was reduced by $7.8 Million while revenues were increased by roughly the same amount. The cost savings will pay for one- time sewer expenses while increased revenue will serve to pay for Education, Fire, and EMS in FY 2020 and future years. FISCAL IMPACT: $237,180,760 CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Budget Summary by Department AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County, MarylandApril 30, 2019Washington County GovernmentFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget PUBLIC SAFETY and ECONOMIC VITALITY require adequate funding of essential services. April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund BudgetDISCRETIONARY BUDGET REDUCTIONS Function Percent Million Board of Education 43%98.5 Outside Entities 11%25.5 County Funds 7%16.5 Operating 6%14.1 Debt Service 6%14.3 Wages & Benefits 26%60.7 $7.5M in reductions to FY19 budget 6% has been reduced from discretionary funds Discretionary Budget: $116.8M April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2020 2021 2022 2023 2024 Fiscal Year Solid Waste Mandates Operational Water Public Safety Training Cascade Fund Appropriation Capital Fire EMS Education April 30, 2019 Washington County, MarylandFY2020 General Fund Budget PROPERTY Rate increase from 0.948 to 0.998 $6M in revenue SAMPLE: Median home price: $185,000 Rate Increase: 0.948 to 0.998 Total Cost per household per year: $92.50 INCOME Rate increase from 2.80% to 3.0% $2.6M in revenue SAMPLE: Avg. net taxable income per return: $50,980 Rate Increase: 2.8% to 3.0% Total Cost per return per year: $102.00 TOTAL HOUSEHOLD COST: $194.50 PER YEAR April 30, 2019 Washington County, MarylandFY2020 General Fund Budget 102 104 106 108 110 112 114 116 2015 2016 2017 2018 2019 Millions Real Estate Tax April 30, 2019 Washington County, MarylandFY2020 General Fund Budget 68 70 72 74 76 78 80 82 84 2015 2016 2017 2018 2019 Millions Income Tax April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Election Board April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Revenue PAST PRESENT FUTURE FY18 FY19 FY20 Budget Actual Budget Actual (Proj)Budget Actual Property Tax 123,602,410 125,111,784 126,448,250 126,900,000 134,697,630 N/A Income Tax 82,000,000 77,919,871 84,000,000 81,586,300 85,350,000 N/A Other revenues 16,739,290 17,391,558 16,882,760 16,382,760 15,011,830 N/A Grants 3,259,158 3,267,236 2,308,300 2,308,310 2,121,300 N/A Total 225,600,858 223,690,449 229,639,310 227,177,370 237,180,760 N/A April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Income Tax -2.8 Speed Camera -1.5 Real Estate 0.4 Total -3.9 Following February Distribution $3.9M revenue shortfall was derived from 3 main revenue sources: April 30, 2019 Washington County, MarylandFY2020 General Fund Budget FY19 Projection Revenue Projection 227,177,370 Expense Projection 229,584,155 Projected Shortfall (2,406,785) Sewer (2,000,000) Total Shortfall (4,406,785) April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Use Current Year Project Savings $1.5M Slow Funds to CIP $1.5M Sale of Properties $0.9M Operational Savings $0.5M Total $4.4M TO ADDRESS FY19 PROJECTED SHORTFALL April 30, 2019 Washington County, MarylandFY2020 General Fund Budget 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100% 2020 2021 2022 2023 2024 Fiscal Year Solid Waste Mandates Operational Water Public Safety Training Cascade Fund Appropriation Capital Fire EMS Education April 30, 2019 Washington County, MarylandFY2020 General Fund Budget (5) - 5 10 15 20 25 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 Sewer Operating Cash Reserve Balance FY10-FY19 Operating Operating & Capital M IL LI O N S 2010 -$2M 2011 -$2M 2012 -$2.8M TOTAL: $6.8M General Fund Contribution April 30, 2019 Washington County, MarylandFY2020 General Fund Budget •2018 Projections were not realized •2020 projections represent a correction Rate Model Projections 0 0.5 1 1.5 2 2.5 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Mi l l i o n s Miscellaneous Revenue Projections Past Projections Current Projections April 30, 2019 Washington County, MarylandFY2020 General Fund Budget STAFF IS REQUIRED TO PRESENT A BALANCED BUDGET Balanced Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget WHAT HAPPENS WITH NO ADDITIONAL REVENUE? 5% sewer rate increase through FY24 to address deficit ($4.2M) Eliminate employee step ($700K) 10% reduction to Outside Agencies ($2M) Eliminate EMS funding by ($600K) for FY20, additional reductions in future years No funding for SAFER grant in future years Reduce workforce further through hiring freeze or additional steps ($900K) April 30, 2019 Washington County, MarylandFY2020 General Fund Budget GFOA Best Practice While positions were not added and other expenditures were reduced, various budget line items have increased mainly due to pension redistribution. It is now allocated fully to departments in accordance with GFOA best practice. April 30, 2019 Washington County, MarylandFY2020 General Fund Budget April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Department Total Budget Increase Summary 90000 -Board of Education 1,962,110 Funds $1,962,110 more than FY2019 which provides for 13 new Pre-K teachers; 14 new paraprofessionals; 10 new counselors, 3 new EL teachers, 2 new tech positions, and a new PT clerical position including related benefits (social security, workers comp, OPEB, and medical insurance) plus provides additional funding to address SB1030. 90040 -Hagerstown Community College -Flat funding due to budget constraints. 93400 -Free Library -Flat funding due to budget constraints. 10990 -Clear Spring Library Building (1,000)Reduced based on average use of funds for maintaining libraries. 10991 -Smithsburg Library Building (1,000)Reduced based on average use of funds for maintaining libraries. 10992 -Boonsboro Library Building (1,000)Reduced based on average use of funds for maintaining libraries. 10993 -Hancock Library Building 11,000 This is the first budget year for Hancock Library. 11300 -Judicial 146,860 -$22K in health insurance; -$131K in pension; -Offset by various line items. 11305 -Process Server 7,610 -$1.5K in health insurance; -$4K in pension; -Offset by various line items. 11310 -Patrol 303,800 -Savings of $250K in full-time wages -$87K in health insurance; -$446K in pension; -$47K in speed camera fees; -Offset by various line items. 11315 -Central Booking 84,000 -$14K in full-time wages; -$8K in health insurance; -$49K in pension; -$12K in public and general liability insurance Note: reduction of $4M in 11200 General Operations for redistribution of pension expense April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Department Total Budget Increase Summary 11320 -Detention Center 862,360 -The full-time Major position is being eliminated with net savings of $150K -$138K in health insurance; -$557K in pension; -$240K required inmate food, supplies, medical -$66K in computer/software equipment 11321 -Day Reporting Center (60,680)-Decrease of $65,730 in lease payments; -Offset by various line items. 11330 -Narcotics Task Force 46,280 -$26K in health insurance; -$26K in pension 11335 -Washington County Police Academy 99,000 New program that will have two police academies a year. Directly offset with revenues of same amount. 11420 -Air Unit (8,180)-Decrease of $6K in building maintenance; $1K in uniforms; $1K in fleet insurance 11430 -Special Operations 4,450 -$8K in safety equipment; -Offset by various line items 11440 -911 Communications 559,770 -$205K in wages -$16K FICA; -$85K in health insurance; -$242K in pension; -$25K in software 11520 -EMS Operations 1,099,530 -$9K in full-time wages; -$55K in pension; -$1M in personnel requests for EMS staffing plan; -$43K contracted costs; -$12K in auto gasoline Note: reduction of $4M in 11200 General Operations for redistribution of pension expense April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Department Total Budget Increase Summary 11525 -Fire Operations 574,530 -$36K in wages -$42K in pension; -$27K in workers compensation; -$378K for transition of 29 firefighters; -$109K turnout gear 11530 -Emergency Management (19,530)-Decrease in full-time wages of $16,200 due to staffing changes. 93110 -Civil Air Patrol -No budget increase was requested. 93130 -Fire and Rescue Volunteer Services 196,360 -$242K in appropriations for increase in fuel, maintenance, utility cost; -$111K in reimbursable expenses related to recruitment and retention coordinator; -$100K in contracted/purchased services for accounting; -Decreases of $258K for insurance 93100 -Humane Society of Washington County -Flat funding due to budget constraints. 91020 -Highway (69,850)Decrease due to using more highway user revenues towards operations and reduced highway user revenue for CIP. 91021 -Solid Waste (395,270)Decrease due to debt service schedule. 91022 -Cascade Town Centre 200,000 Appropriations to balance Cascade Town Centre Fund budget. 91023 -Agricultural Education Center (12,820)Reduced due to a decrease in wages and benefits; and used fund balance reserve to balance budget. 91024 -Grant Management 36,820 Represents operational support for service or program provided. 91028 -Land Preservation (95,270)Reduced due to a retirement. 91029 -HEPMPO 440 Local match that is split between Transit and General Funds. 91040 -Utility Administration 24,480 Increase due to wages and benefits, dept supported by GF. 91041 -Sewer 7,484,820 Appropriations to balance Sewer Fund budget and contribute to reserves. 91044 -Transit 85,580 The increase represents GF requirement. Transit is supported approx.50% through grants. 91045 -Airport (14,500)Reduced due to a decrease in wages and benefits due to staff changes. Note: reduction of $4M in 11200 General Operations for redistribution of pension expense April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Department Total Budget Increase Summary 91046 -Golf Course 44,610 Increase due to reduced revenue projections. 92010 -Municipality in Lieu of Bank Shares -No increase 91230 -Capital Improvement Fund (3,541,000)Reduced due to available funding. 12700 -Debt Service 711,920 -Based on schedule. 10200 -Circuit Court 180,710 -$14K in health insurance; -$66K in pension; -$124K in required staffing of new judge 10210 -Orphans Court 6,740 -$7K in pension 10220 -State's Attorney 285,210 -$41K in full-time wages; -$45K in health insurance; -$198K in pension 10400 -Election Board 286,840 -$57K in contracted/purchased services; -$107K in lease payments; -$123K in controllable assets; Above are state mandated increases 12300 -Soil Conservation -Flat funding due to budget constraints. 12400 -Weed Control 41,000 -$35K in vehicles; -Note: Department is self-supported through generated revenues. 12410 -Gypsy Moth Program (2,000)Reduced based on historical use. 94000 -Health Department -No increase was requested. 94010 -Social Services -Flat funding due to budget constraints 94020 -University of MD Extension -Flat funding due to budget constraints 94030 -County Cooperative Extension -No increase was requested. 93000 -Community Funding (926,000)-Removed funding from COF for Commission on Aging (806K) and Museum of Fine Arts (120K) 10300 -County Administrator 80,320 -$33K in full-time wages due to transfer of position in FY19 -$9K in health insurance; -$33K in pensionNote: reduction of $4M in 11200 General Operations for redistribution of pension expense April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Department Total Budget Increase Summary 10310 -Public Relations and Marketing 18,560 -$24K in pension; -Offset by various line items. 12500 -Business Development 4,210 -$16K in health insurance; -$23K in pension; -Offset by staff turnover 10100 -County Commissioners 13,670 -$17K in full-time wages; -$19K in pension; -Decreases in health insurance of $20K 10110 -County Clerk 3,270 -$5K in pension 10530 -Treasurer 41,760 -$4K in full-time wages; -$14K in health insurance; -$24K in pension 10600 -County Attorney (31,120)-Decreases in full-time wages of $54K due to staff turnover; -$24K in pension 11200 -General Operations (4,421,710)-Decreases in pension of $4,079,000 due to line item being allocated to all funds and departments; $400K in wage reserve, which was earmarked for salary reviews -$90K –the BOCC approved amount to Commission on Aging for a match on a possible grant funded CIP project 10500 -Budget and Finance 94,560 -$34K in health insurance; -$71K in pension 10510 -Independent Accounting & Auditing -No increase was requested. 10520 -Purchasing 6,480 -Decreases of $17K in health insurance; -$24K in pension 10700 -Human Resources 86,650 -$33K in pension; -$61K in medical fees for known retirements and 29 firefighters 12200 -Fitness and Recreation 2,940 -Decrease in full-time wages of $15K due to staff turnover; -$20K in pension Note: reduction of $4M in 11200 General Operations for redistribution of pension expense April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Department Total Budget Increase Summary 11000 -Information Technology 82,310 -Decreases of $95K in full-time wages due to reduction in number of positions. -$61K in pension; -$97K in software; -$47K in maintenance contract services 11540 -Wireless Communication (78,880)-Decrease of 50K due to elimination of position; -Reduced controllable assets by 75K; -$16K in pension; -$18K in software; -$14K in contract services 11100 -Women's Commission -No increase was requested. 11140 -Diversity and Inclusion Committee -No increase was requested. 11550 -Forensic Investigator -No increase was requested. 93230 -Commission on Aging 806,000 Moved from COF 93300 -Museum of Fine Arts 120,000 Moved from COF 10900 -Martin Luther King Building 17,290 -Increase for utilities and contracted services. 10910 -Administration Building 6,200 -Increase for utilities and contracted services. 10915 -Administration Building II 4,980 -Increase for utilities and contracted services. 10930 -Court House 49,810 -$9K in full-time wages; -$5K in health insurance; -$22K in pension; -$12K in contract services; 10940 -County Office Building 13,840 -$9K in maintenance contract services; -$7K in utilities 10950 -Administration Annex 1,620 -$3K in maintenance contract services; -Decreases of $1K in building maintenance 10960 -Dwyer Center 2,950 -Increase for utilities and contracted services 10970 -Central Services (9,030)-Decreases in operating costs of 14K -$5K in lease payments. 10980 -Rental Properties (500)-Utilities 10985 -Senior Center Building 11,000 -New budget for general maintenance for facility. 11325 -Public Facilities Annex 2,620 -Contract svcs and utilities Note: reduction of $4M in 11200 General Operations for redistribution of pension expense April 30, 2019 Washington County, MarylandFY2020 General Fund Budget Department Total Budget Increase Summary 11900 -Parks 144,580 -$70K in full-time wages; -$20K in health insurance; -$72K in pension; -$10K fuel 12000 -Martin L. Snook Pool 1,470 -Part time wages and maintenance contracts 11600 -Public Works (9,850)-Decrease in full-time wages of $26K due to staff turnover; -$8K in health insurance; -$6K in pension 11610 -Plan Review & Permitting 65,500 -$15K in health insurance; -$74K in pension; -Offset by decrease in wages 11620 -Engineering 96,670 -$17K in health insurance; -$106K in pension; -Decreases of $25K wages due to staff turnover 11630 -Construction 186,020 -$47K in full-time wages -$11K in health insurance; -$109K in pension; -$5K in workers compensation; -$18K in auto repairs; -Decrease of $12K in books. 10800 -Planning and Zoning 48,530 -$10K in health insurance; -$38K in pension 10810 -Zoning Appeals -No increase was requested. Total Increase 7,541,450 Note: reduction of $4M in 11200 General Operations for redistribution of pension expense