HomeMy WebLinkAbout201027aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
October 27, 2020
OPEN SESSION AGENDA
The meeting of the Board of County Commissioners of Washington County will be held at 100 West Washington Street, Suite 1113,
Hagerstown. Due to Governor Hogan’s Executive Order and gathering restrictions, Board members will be practicing social
distancing. County buildings remain closed to public access except by appointment. Therefore, there will be no public attendance in
the meeting chambers, unless previously scheduled. The meeting will be live streamed on the County’s YouTube and Facebook sites.
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: October 20, 2020
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:10 AM STAFF COMMENTS
10:15 AM CITIZEN PARTICIPATION (citizens are required to submit a request to khart@washco-
md.net or by calling 240.313.2204 at least 24 hours in advance of the meeting)
10:20 AM UPDATE ON FIRE AND EMS EXPENSE REIMBURSEMENT PROCESS – Kelly Smith
and Erin Clark, SEK & Co., LLC
10:30 AM REALLOCATION OF CARES ACT FUNDING – Tom Brown, Emergency Manager
10:40 AM STATE HOMELAND SECURITY GRANT PROGRAM – Tom Brown, Emergency
Manager; Allison Hartshorn, Grant Manager, Grant Management
10:45 AM EXPENDITURE OF ACCRUED PAYMENT IN LIEU OF FUNDS IN ACCORDANCE
WITH THE FOREST CONSERVATION ACT– Jill Baker, Director, Planning & Zoning,
Elmer Weibley, District Manager, Soil Conservation District
10:55 AM LEASE OF 18.8 TILLABLE ACRES AT 9238 SHARPSBURG PIKE – Todd Moser, Real
Property Administrator; Andrew Eshleman, Director, Public Works
11:00 AM RESOLUTION FOR VOLCO/MACK EXPANSION – Susan Small, Director, Business
Development
11:05 AM PUBLIC SAFETY RADIO SYTEM, CONSULTANT FUNDING REQUEST – Mark
Mades, Deputy Director, Wireless Communications; Dave Hays, Director, Emergency Services
11:10 AM UTILITY VEHICLE PURCHASE / REPLACEMENT – Dave Hays, Director, Emergency
Services
11:15 AM EMERGENCY SERVICES HEALTH INSURANCE UPDATE – Dave Hays, Director,
Emergency Services
Wayne K. Keefer
Cort F. Meinelschmidt
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
October 27, 2020
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to
make arrangements no later than ten (10) working days prior to the meeting.
11:25 AM CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this
public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; to consider a matter that
concerns the proposal for a business or industrial organization to locate, expand, or remain in the State)
1:00 PM ADJOURNMENT
Open Session Item
SUBJECT: Update on Fire and EMS expense reimbursement process
PRESENTATION DATE: 10/27/2020
PRESENTATION BY: Kelly Smith and Erin Clark, SEK & Co, LLC
RECOMMENDATION: N/A
REPORT-IN-BRIEF: The process designed and initiated one year ago to validate Fire and
EMS company compliance with County spending policies is operating as originally intended and
all parties are participating as expected. The new process provides for enhanced accountability
from funding recipients and results in a detailed, electronic tracking of requests and approvals.
DISCUSSION:
• SEK was engaged approximately one year ago to assist the County in transitioning to an
enhanced process for validating whether approximately $5.5M in funds paid to Fire and
EMS companies were spent in accordance with applicable policies
• A new process, requiring greater accountability for complying with County spending
policies, was promptly designed and rolled out to all 26 in-county companies and the Wash
Co Volunteer Fire and Rescue Association that receive County funding
• Due to the additional documentation requirements of the new model and use of new
technology, initial resistance to adoption was expected. A limited amount of reluctance
towards the new process was encountered at time of rollout (as expected) and addressed
constructively, though subsequent feedback has been consistently positive
• Effective collaboration between the County, SEK and Fire/EMS contacts has resulted in a
timely and accurate reimbursement process for the companies involved, while avoiding a
significant increase in administrative burden to County personnel
• A tracking tool has been maintained to retain details of which expense reimbursement
requests have been determined to be in accordance with policy, as well as those which have
been rejected due to ineligibility
• Noting that those submitting requests on behalf of Fire and EMS companies are largely
volunteers, one-on-one education related to spending policies continues as turnover in
those roles occurs
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Reallocation of CARES ACT Funding
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: Tom Brown, Emergency Manager
RECOMMENDED MOTION: Approval to reallocate remaining non-healthcare CARES ACT
funding to reimburse County and Municipal governments and County Volunteer Fire and EMS
departments full and part time wages at the regular wage rate.
REPORT-IN-BRIEF: CARES ACT funding was awarded by the State and Federal
government to Washington County in an effort to offset expenses related to COVID-19. At this
time all funding received is to be utilized by December 30, 2020.
DISCUSSION: Non-healthcare CARES ACT funding awarded to Washington County has been
utilized previously to assist small businesses, non-profits, IT related projects, Convention and
Visitor Bureau, and citizens who require rental and utility assistance. In September, the Treasury
released new guidance which allows for the reimbursement of full time and part time wages of
public safety employees. It is the recommendation of staff that the remaining approximate $4M
be used for this purpose.
FISCAL IMPACT: None
CONCURRENCES: Interim County Administrator
ALTERNATIVES: Deny recommendation and reallocate funding to another project.
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: State Homeland Security Grant Program– Accept Awarded Funding
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: Charles Brown, Emergency Manager, Division of Emergency Services
and Allison Hartshorn, Grant Manger, Office of Grant Management
RECOMMENDED MOTION: Move to accept funding awarded by the Maryland Emergency
Management Agency in the amount of 162,716.46 for the FY20 State Homeland Security Grant
REPORT-IN-BRIEF: The State Homeland Security Grant program is administered by the
Federal Emergency Management Agency and passes through the State Emergency Management
Agency to be distributed to local jurisdictions. The program is intended to enhance and maintain
current Homeland Security initiatives as they pertain to prevention, preparedness, response,
recovery, and mitigation. The grant will pay partial salary for the Emergency Management
Specialist/Planner, the cost of the Washington County Citizen Notification Program, Provider
Safety Equipment, Fire Commander Training, a part time position within the Washington County
Sheriff's Office for IMT coordination and projects, and other needed equipment and services.
DISCUSSION: The Office of Grant Management has reviewed the grant guidelines. The
performance period for this federal grant is September 1, 2020 through February 28, 2023.
There is no matching fund requirement associated with this grant; however at least 25% of the
grant funds must be spent on law enforcement related tasks or equipment.
Wages & Benefits $40,000.00
Operational Expenses $122.716.46
Total $162,716.46
FISCAL IMPACT: Provides $162,716.46 for Emergency Services related expenses which may
otherwise be charged to the Emergency Services budget.
CONCURRENCES: Susan Buchanan Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Expenditure of accrued payment-in-lieu (PIL) of funds in accordance with the Forest
Conservation Act
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: Jill Baker, Director, Planning and Zoning; Elmer Weibley, District Manager,
Washington County Soil Conservation District
RECOMMENDED MOTION: Motion to approve the expenditure of PIL funds for acquisition and
implementation of easements related to forest conservation for Dirk & Nancy DeVault and Jefferey &
Susan Lescaleett,
REPORT-IN-BRIEF: The County has an executed Memorandum of Understanding with the
Washington County Soil Conservation District (WCSCD) to assist us in the expenditure of accrued PIL
funds in accordance with the Maryland Forest Conservation Act and the Washington County Forest
Conservation Ordinance. The responsibility of the WCSCD is to seek out property owners who are
willing to voluntarily implement a permanent easement on their property for the purpose of retaining or
planting forested areas. WCSCD also oversees all aspects of easement implementation including survey
work, site prep, installation and maintenance of the easements.
WCSCD has received interest from three property owners for three sites in the County as potential areas
for easement acquisition. The sites score well on their ranking system, particularly for their proximity to
high value waterways, and are recommended for acquisition. Some of the prospective candidates have
previously established permanent forest easements on portions of their properties using these funds.
Putting additional acres under easement on the same property serves program objectives of preserving
large, contiguous blocks of forest to achieve a variety of environmental benefits.
DISCUSSION: The Maryland Forest Conservation Act requires counties across the State to implement
standards to help protect forest resources threatened by growth and land development. The Washington
County Forest Conservation Ordinance implements these regulations through our plan review and
permitting process. New development that meets the threshold of a regulated activity is required to
mitigation for impacts on forest resources. There are several options outlined in the Ordinance that
developers may use to mitigate for these impacts. The highest priority is always retention or afforestation
on the site where the regulated activity is taking place, however, it is not always possible to complete
mitigation on site. One method of mitigation is for the developer to pay a fee in lieu of physical forest
installation or protection. These funds are deposited into a dedicated account and accrued until such time
as sufficient funds are available to establish easements elsewhere in the County.
FISCAL IMPACT: N/A. All work completed under this task will be paid for with funds committed
by various developers as mitigation fees.
CONCURRENCES: Washington County Planning Commission
ALTERNATIVES: If the County does not expend the PIL funds in accordance with the Maryland
Forest Conservation Act then all funds collected must be returned to the various developers who must
then expend the funds by finding mitigation options themselves.
ATTACHMENTS: FCA Candidate packet from WCSCD
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
WCO'VSMA
WASHINGTON COUNTY SOIL CONSERVATION DISTRICT
1260 Maryland Avenue, Suite 101 • Hagerstown, MD 21740
(301)797-6821, Ext. 3
facebook.com/wcscd
www.conservationplace.com
TO: Jill Baker, Director
Travis Allen, Comprehensive Planner
Department of Planning and Zoning
FROM: Elmer D. Weibley, CPESC, District Manager `�-
Dee Price, CESSWI, Urban Program Directo
DATE: August 20, 2020
SUBJECT: FCA Candidates
We have attached information regarding three landowners, who have expressed interest in
moving forward with creating a Forest Conservation Easement, on the properties. All the sites were
evaluated and scored using the adopted ranking criteria.
We have provided the information below for each site, as well as, a summary spreadsheet
with our cost estimates and ranking scores:
1. Map of subject property
2. Descriptive paragraph for each property prepared by the DNR County Forester,
Aaron Cook
3. Project Ranking Sheet
4. Real Property Data Search
We look forward to presenting these candidates for consideration at the September Planning
Commission Meeting and will be happy to answer any questions and provide any further
information at that time.
/EDW
Please contact our office at 301-797-6821, Ext. 3 if you have any questions.
District Board of Sunervisors
Harry E. Strite J.D. Rinehart J. Scott Shank, III Janet Stiles Fulton Edward C. Wurmb, D.V.M.
Chair Vice Chair Treasurer Supervisor Supervisor
Boyd Michael J. Tyler Harp
Associate Associate
ROJECT/LANOWNER NAME
'irk and Nancy DeVault
lary and Brenda Beachley
affery and Susan Lescaleett
otal Funds Required
% Contingency
otal Acres Protected*
Cost per Acre protected=$2,698/ac-$.06/sgft
atal Funding Request
)rest Conservation Fund Balance Less
icumbered Funds as of8/5/20
)rest Conservation Fund balance after
,oject completion
PLANTING ACRES
EXISTING FOREST ACRES
COST ESTIMATE
RANKING SCORE
0
20.73
$53,452
60
0
9.6
$26,240
55
0
40.44
$102,156
49
$181,848
$9,100
70.77
$190,948
$375,470
$184, 522
Dirk & Nancy DeVault
Forest Conservation Easement
16315 & 16323 Shinham Road MPV: 22-13-010-250
Hagerstown, MD 21740 20.73 ac.
150 75 0 150 300 450 600
Feet
MARYLAND
DEPARTMENT OF Larry Hogan, Governor
�- Boyd Rutherford, Lt. Governor
'NNATURAL RESOURCES Jeannie Haddawey-Riccio, Secretary
Landowner: Devault, Shinham Road Tract
Prepared by: Aaron Cook, Forester
The potential easement area encompasses an undetermined acreage of existing forest areas on the
property, primarily along the floodplain and adjacent slopes overlooking Tom's Run, which flows
through the center of the tract. This parcel (map 9, parcel 122, 26.96 acres in size) occupies rolling to
steep topography along nearly 1,320 linear feet of Tom's Run and several tributaries. As such, much of
the property occurs along a major stream terrace to Conococheague Creek and is highly dissected by
Toms Run and its ephemeral tributaries, flowing southwest through the property before joining the
Conococheague to the south. Almost all of the property was historically utilized for agricultural
purposes, remaining relatively open until mid-1970s when intensive agricultural practices were
abandoned. Following cessation of these agricultural uses, the current early successional forest
dominated by a mixture of black cherry, black locust, black walnut, mulberry and ash began to reclaim
the open fields; along with invasive autumn -olive and multiflora rose. The areas immediately adjacent
to the ephemeral drainages and Toms Run have been lightly wooded for some time, allowing an older
mixed oak -hardwood forest type dominated by northern red oak, black oak, shagbark hickory, and
American sycamore to establish. Access is limited given the nature of the terrain and dense nature of
the understory, portions of the site north of Tom's Run are landlocked, but accessible by foot.
Maryland Forest Service
14038 Blairs Valley Road a Clear Spring, MD 21722
301-791-4733 a www.dnr.maryland.gov a TTy users call via Maryland Relay
.p
WASHINGTON COUNTY FOREST CONSERVATION ORDINANCE
PAYMENT IN LIEU PROGRAM
EXISTING FOREST PROJECT RANKING CRITERIA
PROJECT NAME DIRK & NANCY DEVAULT
NSIDERED FOR PROGRAM INCLUSION, THE EXISTING FOREST MUST MEET THE DEFINITION OF "FOREST" CONTAINED IN THE WASHINGTON
N ORDINANCE
Ranking Factor Description Maximum Total
P Score Notes
Points
Adjacent to perennial or
Perennial stream (10 pts.),
1
intermittent stream
Intermittent IS pts.),
IL,
No stream (0 pts.)
Connects forest "Islands"
Forested corridor is at least 300' wide (10
2
creating forested corridors
pts.), 200' wide (5 pts.), does not create
10
,
corridor (0 pts.)
Adjacent to critical habitat
Adjacent to Class III Trout Waters with
natural populations of trout (10 pts.), within
3
Class III watershed (5 pts), wetlands (3 pts.),
10
0
No critical habitats (0 pts.)
Contiguous forest cover
Easement will increase forest to 100 acre
block (5pts.), 50 acres(3 pts.), will not adjoin
4
existing forest (0 pts.)
5
0
100 year floodplain
Easement will cover 100%of 100 year
5
forested floodplain (5 pts.), 50% (3 pts.), 0%
5
5
Easement will protect 100%of
(0 pts.)
the flood plain on the property.
Site access
Easily accessible, maintenance and long term
6
monitoring, (10 pts)
10
10
Site conditions, including
Adequately stocked forest of predominately
control of non-
native tree and shrub species of good health
native/invasive plant species
and vigor(10 pts.,) over or under stocked
forest with no greater than 20% non-
native/invasive species and landowner has
10
10
demonstrated commitment to control (5
pts.), requires extensive invasive control (0
pts.)
Total existing forest area
> 5 acres (10 pts.), 2-5 acres (S pts.),
8
< 2 acres (1 pt.)
10
10
Watershed location
Located in Antietam or Conococheague
watershed (10 pts.).
10
10
Sensitive species Identified
Sensitive species area Identified for site and
no adverse effects from project (5pts.), no
9
sensitive species area Identified for site,
5
5
•"
(Opts.)
TOTAL POINTS POSSIBLE
85
60
"' Forest Interior Dwelling Sensitive Species
"' DNR Biodiveristy Conservation Network Tier 5 -Significant for Biodiversity Conservation
Real Property Data Search ( w3)
Search Result for WASHINGTON COUNTY
Tax Exempt: None Special Tax Recapture: AGRICULTURAL TRANSFER TAX
Exempt Class: None
Account Identifier: District - 13 Account Number • 010250
-..,"11W inrcrmaaon
Owner Name: DEVAULT NANCY Use: AGRICULTURAL
Principal Residence: NO
Mailing Address: 16315 SHINHAM RD Deed Reference: 105846/ 00330
HAGERSTOWN MD 21740-2209
: h ucture Informati�. i
Premises Address: SHINHAM RD Legal Description: PTLT2/3 TR A 20.73AC
HAGERSTOWN 0-0000 SHINHAM ROAD
WEST OF CEARFOSS
Map: Grid: Parcel:
Neighborhood:
Subdivision: Section: Block:
Lot: Assessment Year: Plat No:
0009 0021 0122
13010330.22
0000
23 2020 Plat Ref:
Special Tax Areas: None
Town:
None
Ad Valorem: None
Tax Class:
None
Primary Structure Built
Above Grade Living Area Finished Basement Area Property Land Area County Use
20.7300 AC
Stories Basement Type Exterior
Quality Fu11/Half Bath Garage
Last Notice of Major Improvements
Base Value Value
Phase4n Assessments
As of
As of As of
01/01/2017
07/01/2019 07/01/2020
Land:
3,800
3,800
Improvements
0
0
Total:
3,800
3,800
3,800
Preferential Land:
3,800
:aster Ir:formation
Seller: LOPER KEYE N
Date: 10/03/2018
Price: $0
Type: NON -ARMS LENGTH OTHER
Deed1: /05846/ 00330
Deed2:
Seller:
Date:
Price: $0
Type:
Deed1:/00585/00578
Deed2:
Seller:
Date:
Price:
Type:
Deed1:
Deed2:
Exemption Infcrmali. .
Partial Exempt Assessments: Class
07/01/2019 07/01/2020
County:
000
0.00
State:
000
0.00
Municipal:
000
0.001
0.001
Tax Exempt: None Special Tax Recapture: AGRICULTURAL TRANSFER TAX
Exempt Class: None
Homestead Application information
Homestead Application Status: No Application
Horneowners' Tax Credit Application Infonnation
Gary & Brenda Beachley Date: 9/23/2019
Forest Conservation Easement
Lots 1 & 2
Field Office: WASHINGTON COUNTY SERVICE CENTER
Approximate Acres: 19.16 Assisted By: Ginger Noble
Legal Description: MPV: 22-08-017514 (12.69 Ac, Lot 1),-012199 (6.47 Ac, Lot 2) & Elmer Weibley
u
� r
Legend'
Stream-
N
300 0 300 600
Feet
MARYLAND
4041-2- DEPARTMENT OF lorryHogan, Governor
Boyd Rutherford, Lt. Governor
+o NATURAL RESOURCES Jeannie Haddamn(Aicuo, secretary
Landonwer: Beachley, Park Hall Road Tract
Prepared by: Aaron Cook, Forester
P0y" 0
The potential easement area is located on the west slope of South Mountain and encompasses an
undetermined acreage of existing forest areas on the property, primarily along the floodplain and
adjacent steep slopes overlooking the Dog Creek and an unnamed tributary, which meets Dog Creek in
the northwest corner of the site. This parcel (map 78, parcel 77, lots 1 & 2, 12.69 and 6.47 acres in size,
respectively) occupies a mosaic of open meadow, utility right-of-way, and mixed oak -hardwood forest.
The forest composition is defined by a combination of thin, rocky soil, aspect, and past harvests. Areas
with northern aspects and along the floodplain of Dog Creek and its tributary are dominated by an
uneven aged mixture of small sawtimber sized yellow -poplar and mixed oak. The understory in these
areas in more uniform woody shrub layer of witch -hazel and spicebush. Portions of the western facing
aspects were commercially harvested in the mid-2000s, resulting in a residual forest of scattered
sawtimber sized chestnut oak and a younger, densely stocked, midstory of regenerated poletimber sized
yellow -poplar and red maple. Areas not incorporated into the past harvest are adequately stocked with
a mixed oak overstory and sparse ericaeous understory with thickets of chestnut oak seedlings.
Maryland Forest Service
i
14038 Blairs Valley Road a Clear Spring, MD 21722
301-791-4733 a www.dnr.maryland.gov a TTY users call via Maryland Relay
o�
WASHINGTON COUNTY FOREST CONSERVATION ORDINANCE
PAYMENT IN LIEU PROGRAM
EXISTING FOREST PROJECT RANKING CRITERIA
PROJECT NAME GARY & BRENDA BEACHLEY (PARK HALL ROAD TRACT)
TO BE CONSIDERED FOR PROGRAM INCLUSION, THE EXISTING FOREST MUST MEET THE DEFINITION OF "FOREST' CONTAINED IN THE WASHINGTON
Rankin Factor Description Maximum Total
g P Score Nutes
Points
Adjacent to perennial or
Perennial stream (10 pts.),.
1
intermittent stream
Intermittent (5 pts.),
10
10
No stream (0 pts.)
Connects forest "Islands"
Forested corridor is at least 300' wide (10
2
creating forested corridors
pts.), 200' wide (5 pts.), does not create
10
0
corridor (0 pts.)
Adjacent to critical habitat
Adjacent to Class III Trout Waters with
natural populations of trout (10 pts.), within
3
Class III watershed (5 pts), wetlands (3 pts.),
10
0
No critical habitats (0 pts.)
Contiguous forest cover
Easement will increase forest to100acre
block (5pts.), 50 acres(3 pts.), will not adjoin
4
existing forest (0 pts.)
5
0
100 year floodplain
Easement will cover 100%of 100 year
5
forested floodplain (S pts.), 50% (3 pts.), 0%
5
0
Easement will protect 100%of
the flood plain on the property.
(0 pts.)
Site access
Easily accessible, maintenance and long term
6
monitoring, (10 pts)
10
10
Site conditions, including
Adequately stocked forest of predominately
control of non-
native tree and shrub species of good health
native/invasive plant species
and vigor(10 pts.,) over or under stocked
forest with no greater than 20% non-
7
native/invasive species and landowner has
10
10
demonstrated commitment to control (5
pts.), requires extensive invasive control (0
pts.)
Total existing forest area
> 5 acres (SO pts.), 2-5 acres (5 pts.),
8
< 2 acres (1 pt.)
10
10
Watershed location
Located in Antietam or Conococheague
watershed (10 pts.)
10
10
Sensitive species Identified
Sensitive species area Identified for site and
no adverse effects from project (Spts.), no
9
sensitive species area Identified for site,
5
5
"'
(Opts.)
TOTAL POINTS POSSIBLE
85
55
". Forest Interior Dwelling Sensitive Species
"' DNR Biodiveristy Conservation Network Tier 5- Significant for Biodiversity Conservation
Real Property Data Search
3ee;rch Result for WASHINGTON COi )N1
View Map View GroundRent Redemption View GroundRent Registration
Tax Exempt: Special Tax Recapture:
Exempt Class: AGRICULTURAL TRANSFER TAX
Account Identifier: District - 08 Account Number - 012199
Owner Name: BEACHLEY GARY L Use: AGRICULTURAL
BEACHLEY BRENDA K Principal Residence: NO
Mailing Address: 10 BEDROCK LN Deed Reference: /02149/ 00464
KEEDYSVILLE MD 21756-1304
Premises Address: 21130 PARK HALL RD Legal Description: LOT 2 6.47 ACRES
ROHRERSVILLE 21779-0000 21130 PARK HALL ROAD
Map: Grid: Parcel: Sub Subdivision: Section: Block: Lot: Assessment Plat 8890
District: Year: No:
0078 0007 0077 0000 2 2018 Plat
Ref:
Special Tax Areas:
Town:
NONE
Ad Valorem:
Tax Class:
Primary Structure Above Grade Living
Built Area
Finished Basement
Area
Property Land County
Area Use
6,4700 AC
Stories Basement Type Exterior
Full/Half Bath
Garage Last Major Renovation
Base Value
Value
Phase -in Assessments
As of
As of As of
01/01/2018
07/01/2018 07/01/2019
Land: 1,200
1,200
Improvements 0
0
Total: 1,200
1,200
1,200 1,200
Preferential Land: 1,200
1,200
Seller: REICH JUNE K
Date: 10/03/2003
Price: $150,000
Type: ARMS LENGTH VACANT
Deedt: /02149/ 00464
Deed2:
Seller: KELLER URSULA B
Date: 02/25/1997
Price: $0
Type: NON -ARMS LENGTH OTHER
Deedl: /01321/ 00422
Deed2:
Seller: GOVER S CLARK & URSULA 8
Date: 05/31/1990
Price: $0
KELLER
Type:
Deed1:/00956/00494
Deed2:
Partial Exempt Assessments:
Class
07/01/2018 07/01/2019
County:
000
0.00
State:
000
0.00
Municipal:
000
0.0010.00 0.0010.00
Tax Exempt:
Special Tax Recapture:
Exempt Class:
AGRICULTURAL TRANSFER TAX
Real Property Data Search
Search Result for WASHINGTON CrN IM i
View Map View GroundRent Redemption View GroundRent Registration
Tax Exempt: Special Tax Recapture;
Exempt Class: AGRICULTURAL TRANSFER TAX
Account Identifier: District - 08 Account Number - 017514
Owner Name:
BEACHLEY GARY L
Use:
AGRICULTURAL
BEACHLEY BRENDA K
Principal Residence:
NO
Mailing Address:
10 BEDROCK LN
Deed Reference:
/02149/ 00464
KEEDYSVILLE MD 21756-1304
Premises Address:
21136 PARK HALL RD
Legal Description:
LOT 1 12.69 ACRES
ROHRERSVILLE 21779-0000
21136 PARK HALL ROAD
Map: Grid: Parcel:
Sub Subdivision: Section:
Block: Lot:
Assessment Plat 8890
District:
Year: No:
0078 0007 0077
0000
1
2018 Plat
Ref:
Special Tax Areas:
Primary Structure
Built
Stories Basement
Town:
Ad Valorem:
Tax Class:
Above Grade Living Finished Basement
Area Area
Type Exterior Full/Half Bath Garage
NONE
Property Land County
Area Use
12.6900 AC 000000
Last Major Renovation
Base Value
Value
Phase -in Assessments
As of
As of As of
01/01/2018
07/01/2018 07/01/2019
Land:
2,300
2,300
Improvements
0
0
Total:
2,300
2,300
2,300 2,300
Preferential Land:
2,300
2,300
Seller:
Date:
Price:
Type:
Deedt:
Deed2:
Seller:
Date:
Price:
Type:
Deedl:
Deed2:
Seller:
Date:
Price:
Type:
Deed1:
Deed2:
Partial Exempt Assessments:
Class
07/01/2018 07/01/2019
County:
000
0.00
State:
000
0.00
Municipal:
000
0.0010.00 0.0010.00
Tax Exempt:
Special Tax Recapture:
Exempt Class.
AGRICULTURAL TRANSFER TAX
Homestead Application Status: No Application
JEFFERY & SUSAN LESCALLEET 10701 Shanktown Road
Forest Conservation Easement Big Pool, MD 21711
40.44 ac. MPV: 22-15-005-831
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W"IM444- ATM
Legend
Stand Boundary —h Railroad
Residential Area Stream
1, Spring r
300 150 0 300 600 900 1,200
Feet
AJ MARYLAND
.i DEPARTMENT OF
NATURAL RESOURCES
Landowner: Lescalleet
Prepared by: Aaron Cook, Forester
Larry Hogan, Governor
Boyd Rutherford, Lt. Governor
Jeannie Haddaway-Riccio. Secretary
The potential easement area encompasses an undetermined acreage of existing forest areas on the
property. This parcel (map45, parcel 173, 46.44 acres in size)occupies rolling to steep topography as
much of the pro pertyoccurs along a major stream terrace to the Potomac Riverand is highly dissected
by severa I ephe me ra I tributaries, flowing south through the property before joining the Potomac to the
south. A small area of the property was historically utilized for agricultural purposes, remaining
relatively open until mid-1970s when intensive agricultural practices were abandoned. Following
cessation of these agricultural uses, the current early successional forest dominated by a mixture of
black cherry, black locust, black walnut, Virginia pine, and ash began to reclaim the open fields; along
with invasive autumn -olive and multiflora rose. The remaining areas are composed of older mixed oak
forest. This forest was selectively logged in2020, the harvest lefta desirable mixture of saw and
poletimbersize white oak and mixed oak, while creating enough disturbance to allow oak regeneration
an opportunityto establish in the future.
Maryland Forest Service
14038 Blairs Valley Road a Clear Spring, MID 21722
301-791-4733 • www.dnr.maryland.gov a TTY userscall via Maryland Relay
WASHINGTON COUNTY FOREST CONSERVATION ORDINANCE
PAYMENT IN LIEU PROGRAM
EXISTING FOREST PROJECT RANKING CRITERIA
PROJECT NAME JEFFERY & SUSAN LESCALLEET
TO BE CONSIDERED FOR PROGRAM INCLUSION, THE EXISTING FOREST MUST MEET THE DEFINITION OF "FOREST" CONTAINED IN THE WASHINGTON
Rankin Factor Description Maximum Total
8 p Score Notes
Points
Adjacent to perennial or
Perennial stream (10 pts.),
1
intermittent stream
Intermittent (5 pts.),
SO
10
No stream (0 pts.)
Connects forest "Islands"
Forested corridor is at least 300' wide (10
2
creating forested corridors
pts.), 200' wide (5 pts.), does not create
10
0
corridor (0 pts.)
Adjacent to critical habitat
Adjacent to Class III Trout Waters with
natural populations of trout (SO pts.), within
3
Class III watershed (S pts), wetlands (3 pts.),
10
0
No critical habitats (0 pts.)
Contiguous forest cover
Easement will increase forest to 100 acre
block (5pts.), 50 acres(3 pts.), will not adjoin
Adjoins the Beachley tract to
4
existing forest (0 pts.)
5
4
create a 70 acre forest
easement block.
100 year flood plain
Easement will cover 100%of 100 year
5
forested floodplain (5 pts.), 50% (3 pts.), 0%
5
0
(0 pts.)
Site access
Easily accessible, maintenance and longterm
6
monitoring, (10 pts)
10
10
Site conditions, including
Adequately stocked forest of predominately
control of non-
native tree and shrub species of good health
native/invasive plant species
and vigor(10 pts.,) over or under stocked
forest with no greater than 20% non-
7
native/invasive species and landowner has
10
10
demonstrated commitment to control (5
pts.), requires extensive invasive control (0
pts.)
Total existing forest area
> 5 acres (10 pts.), 2-5 acres (5 pts.),
8
< 2 acres (1 pt.)
SO
10
Watershed location
Located in Antietam or Conococheague
watershed (10 pts.)
SO
0
Sensitive species Identified
Sensitive species area Identified for site and
no adverse effects from project (Spts.), no
9
sensitive species area Identified for site,
5
5
""
(Opts.)
TOTAL POINTS POSSIBLE
8-51
49
"' Forest Interior Dwelling Sensitive Species
DNR Biodiveristy Conservation Network Ter 4- Moderately Significant for Biodiversity Conservation '"DNR
Targeted Ecological Area
4/28/2020 SDAT Real Property Search
Real Property Data Search ( wl)
Search Result for WASHINGTON COUNTY
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View GroundRent Redemption
View GroundRent Registration
Special Tax Recapture:
AGRICULTURAL TRANSFER TAX
Account Identifier:
District - 15 Account Number - 005831
, wrer irformatior
Owner Name:
LESCALLEET JEFFREY L &
Use:
AGRICULTURAL
LESCALLEET SUSAN J
Principal Residence:
YES
Mailing Address:
10701 SHANKTOWN RD
Deed Reference:
/01198/ 00735
BIG POOL MD 21711-1323
< r,ictu,
. -.
Premises Address:
10701 SHANKTOWN RD
Legal Description:
46.44 ACRES
BIG POOL 21711-0000
ROW E OF SHANKTOWN RD
FT FREDERICK MT VIEW EST
Map: Grid: Parcel: Neighborhood: Subdivision: Section: Block: Lot: Assessment Year: Plat No: 941
0045 0022 0173 15010022.22 0148 13 2018 Plat Ref:
Town: None
Primary Structure Built Above Grade Living Area Finished Basement Area Property Land Area County Use
1992 2,232 SF 46.4400 AC
Stories Basement Type Exterior Quality Full/Half Bath Garage Last Notice of Major Improvements
2 YES STANDARD UNIT FRAME/ 4 2 full 1 Attached
cAlur :rbrn':P� ,
Base Value
Value
Phase4n Assessments
As of
As of As of
01/01/2018
07/01/2019 07/01/2020
Land:
73,500
73,500
Improvements
137,300
137,000
Total:
210,800
210,500
210,500 210,500
Preferential Land:
8,500
8,500
Seller: BRANCH DONOVAN N & JANE E
Date: 12/21/1990
Price: $95,000
Type: ARMS LENGTH IMPROVED
Deedl: /01198/ 00735
Deed2:
Seller: LONG JOHN E
Date: 07/08/1988
Price: $500
Type: NON -ARMS LENGTH OTHER
Deedl: /00882/ 00241
Deed2:
Seller:
Date:
Price:
Type:
Deedl:
Deed2:
Partial Exempt Assessments: Class 07/01/2019 07/01/2020
County: 000 0.00
State: 000 0.00
Municipal: 000 0.0010.00 0.0010.00
Special Tax Recapture: AGRICULTURAL TRANSFER TAX
,t ;� t^:vi Application Information
Homestead Application Status: Approved 03/21/2011
I il,nln.Owneis' Tax Credit Application Information
Homeowners' Tax Credit Application Status: No Application Date:
1. This screen allows you to search the Real Property database and display property records.
https:llsdat.dat.maryland.gov/Rea PProperty/Pages/viewdetails.aspx?County=22&SearchType=ACCT&District=15&Accou ntNumt)er-005831 112
Open Session Item
SUBJECT: Lease of 18.8 Tillable Acres at 9238 Sharpsburg Pike
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: Todd Moser, Real Property Administrator, Andrew Eshleman, Director of
Public Works
RECOMMENDED MOTION: Move to approve the request to proceed with the lease of 18.8 tillable
acres at 9238 Sharpsburg Pike for the cutting of hay.
REPORT-IN-BRIEF: County staff has determined it would be cost beneficial to the County to lease
18.8 acres for the cutting of hay at 9238 Sharpsburg Pike to the rear of the Public Safety Training Center.
DISCUSSION: The County has been mowing three rear tracts of land on the property throughout the
past year. Limited access to the rear tracts of land is no longer a concern due to the completion of the site
work for the training center. A local farmer has verbally agreed to enter a five-year lease to cut hay on
the property. The lease would allow the County to terminate the lease at any time with 60 days’ notice to
the leaseholder. Stipulations in the lease allow for walking trails and or any other training activates to
take place on the 18.8 acres.
FISCAL IMPACT: Estimated $3,000 in annual operational savings
CONCURRENCES: County Attorney’s Office
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Draft Lease
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Agricultural Lease
AGRICULTURAL LEASE
THIS AGRICULTURAL LEASE (“Lease”) is made as of the _______ day of
________________, 2020, between the
, a body corporate and politic of the State of Maryland,
100 W. Washington Street, Hagerstown, Maryland 21740 (hereinafter referred to as “Landlord”)
and a Maryland Limited Liability Company, (hereinafter referred to as
“Tenant”).
In consideration of the rents and covenants herein set forth, Landlord does hereby lease
to Tenant and Tenant hereby leases and accepts from Landlord for a period of Five (5) years
beginning on the 1st day of November 2020, and ending on the 31st day of October, 2025, unless
this Lease shall be sooner terminated for any cause, at and for the rental and upon the other terms
and conditions hereinafter set forth, the Eighteen point Eight (18.8) parcels of land generally
considered farm or agricultural land (hereinafter the “Leased Premises”) consisting of
approximately Eighteen point Eight () tillable acres shown on attachment A situated in
Election Districts No. 10 Washington County, Maryland. Said parcel being part of the lands
which were conveyed unto the Board of County Commissioners of Washington County,
Maryland, by deed recorded among the Land Records of Washington County, Maryland at Liber
5374, folio 077. The Leased Premises is also shown on Exhibit A attached hereto.
Tenant shall pay as annual rent the sum of One dollar ($1.00), the receipt and sufficiency
of which is hereby acknowledged.
If at any time during the term of this Lease, the Landlord desires, at its sole and absolute
discretion, to use the Leased Premises or a portion thereof for the improvements of 9238
Sharpsburg Pike, to include construction or use of the future public-safety training center, or for
any other use that the Landlord determines is in its best interest, the Landlord may terminate this
Lease upon giving sixty (60) days written notice to the Tenant. In the event of termination, the
Landlord shall have no liability whatsoever for the loss of crops.
The Tenant may terminate this Lease at any time upon giving sixty (60) days written
notice to the Landlord. Following the termination of this Lease as described in this section,
neither party shall have any further obligations under the terms and conditions of this Lease.
Agricultural Lease
DUTIES OF TENANT
In addition to the covenants contained in other sections of this Lease, Tenant further
agrees as follows:
(a) Due to the uncertainty of the duration of this lease and the parties’ right to
terminate the same, the Leased Premises shall be used only for raising and cutting
hay.
(b) Tenant shall, cultivate, fertilize, cut and manage the Leased Premises in a good and
workmanlike manner, according to the most approved and accepted methods and
to keep the Leased Premises in good condition and not allow the land to be
impoverished and to have the land arable at all times.
(c) Tenant is responsible for the sole cost of any additional utilities that are required
for Tenant’s agricultural activity to include electric, plumbing and water costs.
(d) In the event that Tenant desires to construct fences, such fences shall be
completed at the sole cost and expense of the Tenant and the Tenant must
receive written approval of the Landlord prior to the start of construction.
(e) Tenant shall keep the Leased Premises neat and orderly.
(f) Tenant shall maintain the Leased Premises in accordance with conservation
practices recognized as acceptable by the Washington County Soil Conservation
District.
(g) Tenant shall follow other recognized practices to control soil erosion and comply
with all regulations controlling fertilization.
(i) Tenant may cultivate any fields suitable for cultivation and shall not cut nor
remove any sod from the Leased Premises. Tenant shall not cut any live trees or
on the Leased Premises nor excavate the Leased Premises nor remove any
minerals from the ground. Tenant may trim branches and cut and dispose of
dead trees on the leased tract. Tenant may remove any loose rocks that could
cause damage to farm equipment.
(j) Tenant shall not burn corn stalks, straw, or other crop residues grown on the
farm, except by prior written approval of Landlord, but shall leave or spread all
such material upon the land.
Agricultural Lease
(k) Tenant shall not break up established ditches or undertake any other operation
that will injure the Leased Premises.
(l) No hunting is allowed on the Leased Premises.
(m) Tenant shall only use access road agreed to by Landlord to enter the property with
farm equipment. No paved portion of road or parking lot is to be used by farm
equipment.
(n) Landlord may at any time construct walking trails on the leased Premises and
conduct training activities with no compensation to the tenant for destroyed hay.
(o) Tenant shall return the Leased Premises to the Landlord at the end of this Lease in
as good a condition as when received.
Tenant shall not assign this Lease in whole or in part nor permit assignment thereof by
operation of law, equity, or otherwise, nor sublet the whole or any part of the Leased Premises
without the prior written approval of the Landlord.
If the whole or any part of the Leased Premises shall be taken under the power of eminent
domain, or by private purchase in lieu thereof, this Lease shall terminate as to the part so taken
on the day when Tenant is required to yield possession thereof. All compensation awarded for
such taking shall belong to and be the property of the Landlord. A proportionate part of the rent
shall be abated from and after the day of taking.
Except to the extent specifically limited by law, Tenant shall indemnify and save harmless
Landlord and its contractors and subcontractors and its or their present and future controlling
persons, commissioners, officers, elected officials, agents, and employees from and against any
and all claims, actions, damages, liability and/or expense in connection with loss of life, personal
injury and/or damage to property arising from or out of the condition of the Leased Premises or
because of the occupancy or use by Tenant of the Leased Premises or any part thereof, or
Agricultural Lease
occasioned wholly or in part by any act or omission of Tenant or Tenant's family or any of their
agents, employees, invitees, or contractors or any other person on the Leased Premises during the
term of this Lease.
Landlord shall not be liable for any loss or damage to any person or persons or to any
property at any time located on the Leased Premises, whether due to theft or suffered by reason
of fire, water, rain, snow, hail, lightening, vermin, any animals on the Leased Premises, or any
other cause.
Tenant shall maintain, at Tenant’s expense, the following policies of insurance, written
by insurance companies licensed in the State of Maryland, with AM Best rating of A- or better,
acceptable to the County:
1. A policy of Comprehensive General Liability Insurance with minimum limits
of $1,000,000 combined single limit for Bodily Injury and Property Damage.
Such insurance shall protect the County, its agents, elected and appointed
officials, commission members and employees and name Washington County
on the policy as additional insured against liability, loss, or expense due to
damaged property (including loss of use), injury to or death of any person or
persons for care and loss of services arising in any way, out of, or in connection
with or resulting from any activity on or about the Leased Premises.
2. Workers Compensation and Employers Liability Policy, with minimum limits
of $100,000 (each accident), $500,000 (disease—policy limit), $100,000
(disease—each employee).
3. Business Automobile Liability coverage for all leased, owned, non-owned and
hired vehicles, with $1,000,000 combined single limit for Bodily Injury or
Property Damage.
Tenant shall provide a Certificate of Insurance evidencing such coverage that adds the
County as additional insured and list the Board of County Commissioners of Washington County,
MD as a Certificate Holder. The stated limits represent minimum coverages, they do not relieve
or decrease the liability of the Tenant, and the County makes no representation whether the
specified policies or limits are adequate to protect the liabilities of the Tenant.
Tenant shall not do or suffer to be done or keep or suffer to be kept anything in, upon, or
about the Leased Premises which may contravene the terms of any hazard or liability insurance
policies Landlord may have or may obtain during the term of this Lease or any extension thereof,
Agricultural Lease
or which will prevent Landlord from procuring insurance in companies acceptable to Landlord
at standard rates.
Tenant shall not execute any chattel mortgage or other security agreement or
encumbrance that would attach to the leasehold estate, the Leased Premises, or any crops thereon
or permit any chattel mortgage or other security agreement or encumbrance to attach thereto.
A. Tenant agrees that in the event he should be in default under any of the terms,
provisions, covenants or conditions of this Lease, or have otherwise breached this
Lease that:
(i) Landlord shall, in addition to every remedy now or hereafter available at
law or in equity, have all of the rights and remedies set forth in this Lease,
which shall be deemed cumulative and not exclusive of those available at
law or in equity.
(ii) Landlord may, at its sole and absolute discretion, after having given Tenant
ten (10) days written notice, terminate this Lease and have the right to
immediate possession of the Leased Premises. No such recovery of
possession of the Leased Premises shall deprive Landlord of any other
action against Tenant for possession, rent and/or damages. If Tenant
abandons the Leased Premises and cannot with reasonable diligence be
located within ten (10) days after abandonment of the Leased Premises,
Landlord may, at its sole and absolute discretion, terminate this Lease and
have the right to immediate possession of the Leased Premises without
notice to the Tenant, or by such substituted notice as the law shall provide
or allow.
(iii) Landlord may, at its sole and absolute discretion and option, after having
given Tenant ten (10) days written notice, terminate this Lease, or, without
terminating this Lease, relet the Leased Premises or any part of the Leased
Premises, upon such terms and conditions, and at such rental as the
Landlord may deem advisable. The term of such reletting may be for a
term beyond the term of the Lease. If the Landlord chooses to relet the
Leased Premises, Tenant shall be immediately liable for any and all
expenses of reletting.
Agricultural Lease
(iv) Landlord shall have the right to own or possess at Landlord’s option all
Hay, both harvested and unharvested; the right to remove all property and
persons from the Leased Premises; and the right to store in a public
warehouse at Tenant’s expense all property so removed.
(v) Landlord shall also have the right, at Tenant’s sole expense, to restore
and/or put the Leased Premises or any part of the Leased Premises in good
condition and repair.
B. Each of the following shall be deemed default by Tenant under this Lease:
(i) If the rent, in whole or in part, shall be in arrears and unpaid for the period
of ten (10) days;
(ii) If Tenant shall fail to comply with any of the terms, provisions, covenants,
or conditions of this Lease and such default shall continue for the period of
ten (10) days after written notice to Tenant;
(iii) If there is filed by or against Tenant a petition in bankruptcy or insolvency
proceedings or a petition, answer, or other pleading seeking
reorganization, arrangement, composition, readjustment, liquidation,
dissolution or other similar relief under the federal bankruptcy laws or
under any state insolvency law;
(iv) In the event Tenant makes an assignment or arrangement or executes a
deed of trust for the benefit of creditors; or
(v) If Tenant becomes insolvent or is unable to pay debts as they mature.
If Tenant does not perform any covenant or obligation required of Tenant by this Lease
or by law, Landlord shall have the right to perform such covenant or obligation and to enter the
Leased Premises for such purposes, after having given Tenant ten (10) days’ notice; except that
no notice shall be required in the event of an emergency. The cost thereof to Landlord shall be
deemed to be additional rent payable by Tenant and shall bear interest at the rate of one and one-
half percent (1.5%) per annum from the date the costs are incurred.
Landlord shall have the right to inspect the Leased Premises at any reasonable time during
the term of this Lease or any extension thereof but shall not have any duty to inspect or repair
same for any purpose whatsoever, except as is specifically set forth herein.
Agricultural Lease
SECTION 12
WAIVERS
Waiver by Landlord of any breach of any covenant or duty of Tenant under this Lease
is not a waiver of a breach of any other covenant or duty of Tenant, or any of subsequent
breach of the same covenant or duty.
All notices required under this Lease shall be in writing and shall be considered proper,
adequate and effective if and when mailed by United States mail, certified mail, return receipt
requested, postage prepaid, as follows:
If to Landlord: Todd Moser
Real Property Administrator, Washington County
80 W Baltimore Street
Hagerstown, MD 21742
If to Tenant: __________________________________
__________________________________
or such other address as the parties above shall have furnished to the other in writing.
This Lease contains the final and entire agreement between the parties hereto, and neither
they nor their agents shall be bound by any terms, conditions, representations, or warranties not
written herein, and this Lease cannot be changed or modified except by a written instrument
subsequently executed by the parties hereto. This Lease shall constitute the entire agreement
between the parties. Any prior understanding or representation of any kind shall not be binding
upon either party except to the extent incorporated in this Lease.
This Lease shall inure to the benefit of and be binding upon Landlord and Tenant, and
their personal representatives, successors, and permitted assigns, provided that no rights shall
inure to any successor or assign of Tenant unless specifically approved in writing by Landlord. If
Agricultural Lease
Tenant shall consist of more than one person or entity, they shall be bound jointly and severally
for performance of the obligations of Tenant hereunder.
This Lease shall be governed, construed and controlled by the laws of the State of
Maryland.
The invalidity of any provision of this Lease will not and shall not be deemed to affect the
validity of any other provision. In the event that any provision of this Lease is held to be invalid,
the parties agree that the remaining provisions shall be deemed to be in full force and effect as if
they had been executed by both parties subsequent to the expungement of the invalid provision.
Any modification of this Lease or additional obligation assumed by either party in
connection with this Lease shall be binding only if evidenced in writing signed by each party or
an authorized representative of each party.
The captions appearing in the Lease are inserted only as a matter of convenience and do
not limit, construe, or describe the scope or intent of the Sections of this Lease nor in any way
affect this Lease.
Time is of the essence of each and every obligation of the Tenant.
WITNESS the hands and seals of the parties hereto as of the day and year first above
written.
Agricultural Lease
______________________________ BY: _________________________________(SEAL)
Krista Hart, Clerk Jeffery A. Cline, President
:
______________________________ BY: _________________________________(SEAL)
James H. Matheny
Recommended for approval:
______________________________
Todd Moser, Real Property Administrator
Division of Engineering
Approved as to form and
legal sufficiency:
BY: __________________________
B. Andrew Bright
Assistant County Attorney
Agricultural Lease – Exhibit A 9238 Sharpsburg Pike
9 2 3 8 S h a r p s burg Pike
SharpsburgPike(MD65)
SharpsburgPike(MD65)
Legend
0 125 250 375 500Feet
- 9238 Sharpsburg Pike
RoxburyRoad
7.1 Acres
6.1 Acres 7.8 Acres
4.9 Acres
¯- Tillable Lands
Tract #1 Tract #2 Tract #3
Future PSTCNO FARMING
- No Farming
Open Session Item
SUBJECT: Resolution for Volvo/Mack expansion in Washington County
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: Susan Small, Director of Business Development
RECOMMENDED MOTION: Approve the Resolution for endorsement of Washington County’s local
contribution of $139,570 (10%) of the requested Loan amount from the State of Maryland’s Maryland Economic
Development Assistance Authority Fund (MEDAAF).
REPORT-IN-BRIEF: Requesting support of an expansion project with Volvo/Mack Trucks for the
Automated Manual Transmission Gear & Shaft Machining project.
DISCUSSION: The Maryland Department of Commerce (“Commerce”) approved $8,600,000 of assistance
on September 4, 2013, to be used by Volvo/Mack Trucks (the “Company”) for a series of contemplated
projects at the Hagerstown facility (the “Project Site”) that would increase employment and capital investment.
Of the original $8,600,000 approved, $4,000,000 was funded for identified projects on June 23, 2014. After a
period of time had passed with no new projects (2 years), the Company agreed to a rescission of $2,600,000 on
September 6, 2016. At the rescission meeting it was agreed that the remaining $2,000,000 would be held open
through 2019 for any future projects under consideration. In the fall of 2019 the Company brought forward a
new project and requested use of some of the remaining funds.
The Company has made a request to Commerce to use $1,395,700 of the remaining $2,000,000 for a new
project at the Hagerstown facility to assist with the cost of expanding their automated manual transmission
gear machining process (the “Project”). The Project will create an additional 85 new jobs and leverage an
additional $14,000,000 of capital spending (the “Project Costs”) at the Project Site.
The State’s MEDAAF Loan will have a term of ten (10) years with an interest rate of 3% fixed per annum
which would be accrued and deferred over the term of the Loan. The Loan is conditioned on the Company
incurring at least $14,000,000 of additional capital spending and creating an additional 85 new full-time
permanent positions for a total of 1,549 full-time permanent positions at the Project Site by December 31,
2020, and retaining that amount over the term of the Loan.
If all the employment and capital spending benchmarks are met over the term of the Loan, all outstanding
deferred principal and accrued interest would be forgiven at the end of the Loan term. If the Company falls
below the benchmarks, it would be required to repay $5,000 principal plus the associated portion of accrued
interest due for each permanent full-time position less than 1,549. If the capital spending requirement is not
met or employment falls below 1,464 after December 31, 2020, the Loan would be required to be repaid in
full. Washington County will provide a local contribution of at least $139,570 (10%) of the requested Loan
amount. In accordance with Md. Code, Economic Development Article, Section 5-319(d), the County is
required to endorse the making of the MEDAAF Loan for the Project and approve the required local match.
FISCAL IMPACT: Funding would be provided through the Hotel Rental Tax Fund
CONCURRENCES: Kirk Downey, County Attorney/Interim County Administrator
ALTERNATIVES: Decline to approve Resolution
ATTACHMENTS: Resolution
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: P25 450 MHz Public Safety Radio System, Consultant Funding Request
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: Mark Mades – Deputy Director, Wireless Communications; R. David Hays
- Director, Division of Emergency Services (DES)
RECOMMENDATION: To authorize funding in the amount of $100,000.00 to secure
contractual Radio System Engineering Services.
REPORT-IN-BRIEF: The County’s 450 MHz, P25 Digital Radio System, which serves as the
primary radio system for Public Safety is nearing its 14th year of service since its original installation.
In so much, several areas of Washington County had marginal radio system coverage due to
mountainous terrain and the need for directional antennas to keep radio signals from interfering with
other jurisdictions. One area where radio system reception and transmission is questionable is the
southern areas of Washington County. There are several other areas throughout the County where
improved performance could be improved, however the southern areas of the County are most
pressing due to call volumes on the Potomac River, C&O Canal and Appalachian trails.
Compounding the initial radio system weaknesses, over 10 years of vegetative growth has continued
to occur. A recent review of system issues seems indicate a possibility that this growth is
contributing to decreased system function and performance issues in South County.
DISCUSSION: Director Mades of Wireless Communications has created a CIP project,
whereas, the P25 digital radio system would be reviewed by a specialized engineer who would draft
recommendations on improvements and updates to our Public Safety Radio System. This study is
needed to aid County Staff in addressing the needed updates and improvements to the system.
Timing of this study is of great significance, as the study needs to have the benefit of an analysis
during heavy tree foliage and vegetation states.
Awaiting future funding in the FY22 budgeting process, the study could not occur until the spring of
2022 due to the timing of heavy vegetation and foliage conditions. This would push correction of the
issues to the FY23 Budget cycle, which is more than 24 months out.
FISCAL IMPACT: $100,000.00
CONCURRENCES: CFO
ALTERNATIVES: N/A
ATTACHMENTS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Utility Vehicle Purchase/Replacement
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: R. David Hays - Director, Division of Emergency Services (DES)
RECOMMENDATION: To authorize a budget transfer in the amount of $41,500.00 for the
replacement of a 2003 GMC 4-wheel drive utility vehicle utilized by the Division of Emergency
Services that was authorized in FY20 budget.
REPORT-IN-BRIEF: In January of 2020, the BOCC authorized the Division of Emergency Services
to purchase a vehicle which would replace a vehicle that was 18 years old and had suffered significant
engine damage. The purchase cost for the replacement vehicle would be covered by budget savings
resulting from unused firefighter salaries in FY20 and the sale of the existing vehicle asset. The vehicle
has since been delivered and funding re-alignment is necessary to facilitate payment of the invoice.
DISCUSSION: The funding that was moved into the 11525 Operating Budget by the original budget
transfer for the replacement of the vehicle was not moved to the DES CIP Budget at year-end closeout.
The budget transfer submission by DES would be needed to secure the vehicles funding in FY21
Budgets due to the vehicles delayed delivery due to COVID 19 factory shutdowns.
The division does not currently have sufficient CIP reserves to access for this purchase.
FISCAL IMPACT: None
CONCURRENCES: CFO
ALTERNATIVES: N/A
ATTACHMENTS: Budget Adjustment – Special Operations Vehicle Funding FY21
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Department Head Authorization
Budget & Finance Director Approval
County Administrator Approval
Required > $ 25,000 with date
Washington County, Maryland
Budget Adjustment Form
Explain
Budget Adjustment
Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds.
Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department
County Commissioners Approval
Transaction/Post -Finance
Deputy Director - Finance
Preparer, if applicable
Expenditure /
Account Number
Fund
Number
Department
Number Project Number Grant Number Activity Code Department and Account Description Increase (Decrease)
+ / -
Required approval with date
Required approval with date
If applicable with date
Required approval with date
Division Director / Elected Official Authorization
Required Action by
County Commissioners No Approval Required Approval Required Approval Date if
Known
Print Form
his vehicle was approved for purchase by the BOCC in the FY20 Budget. Due to delays in manufacturing from COVID19, the vehicle did not deliver prior to
July 1, 2020. A transfer of funds is needed to cover the loss of carryover funding from FY20. The carry-over of funds should have been moved to CIP by DES
and that transfer was overlooked durin FY21 bud etin . Transfer of funds will dela the urchase of U-Ca it Machine for EMS Su lies. MMC does not
R. David Hays Digitally signed by R. David Hays
Date: 2020.10.07 13:43:48 -04'00'
535060 10 11525 Fire - Uniforms -30,000
600300 10 11430 Special Operations - Vehicles 30,000
599999 10 11520 EMS - Controllable Assets -11,500
600300 10 11430 Special Operations - Vehicles 11,500
10/07/2020R. David Hays Digitally signed by R. David Hays
Date: 2020.10.07 13:43:59 -04'00'
Open Session Item
SUBJECT: EMS Health Insurance Update
PRESENTATION DATE: October 27, 2020
PRESENTATION BY: R. David Hays, Director, Emergency Services; Robert Buck, EMS
Committee Chair (WCVFRA); Gary L. Hoffman Jr., Williamsport Fire and EMS
RECOMMENDATION: Motion to approve the continued reimbursements to the EMS
companies’ full time health, dental, vision A&D, including short and long term disability insurance
cost. Reimbursements will not be continued for cost associated with plans outside of those submitted
in the attached insurance plan documents.
REPORT-IN-BRIEF: After thorough evaluation of options for the County to participate as either
purchaser or broker for insurance plans for the 8 independent EMS Companies employees, it has been
determined through legal counsel that in fact the County cannot act in either of the two above
capacities.
In light of the above, the WCVFRA ALS Subsidy Workgroup has continued to meet to evaluate and
ultimately select plan options for the above listed items that would be submitted to the BOCC as
reimbursable moving forward. The intended use of this new EMS funding has been to further
improve the ability of the EMS corporations to provide consistent benefits to all of their full time
EMS field providers.
DISCUSSION: At a recent meeting held on October 14th, 2020, the ALS Subsidy Group met to
complete a final review of the plan selected by the 8 EMS Companies. In February of 2020, all 8
EMS Companies selected the plans submitted today as the desired plan that they would utilize for
future reimbursements.
There is no requirement that a company must participate in the selected plan. An EMS Company that
chooses another plan option and would cover the associated cost using their own funding; as those
plans were not vetted through a comparative analysis relative to plan benefits and associated cost.
FISCAL IMPACT: $1,000,000.00
CONCURRENCES: Chief Financial Officer, Director of Emergency Services
ALTERNATIVES: Continue with funding allocations for existing EMS Company plans.
ATTACHMENTS: EMS insurance cost breakdown and cost analysis
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County EMS - Total benefits cost
CENSUS MONTHLY PREMIUM EACH EMPLOYER MONTHLY COST EMPLOYEE MONTHLY COSTS EMPLOYEE BI-WEEKLY COSTS
EMPLOYEE ONLY 51 $680.71 $621.04 $59.67 27.54 EMPLOYEE ONLY, EMPLOYEE/SPOUSE
EMPLOYEE & 1 CHILD OR CHILDREN 2 $1,259.32 $1,150.73 $108.59 50.12 FAMILY
EMPLOYEE & SPOUSE 6 $1,565.64 $1,448.69 $116.95 53.98
EMPLOYEE & FAMILY 13 $1,905.99 $1,737.73 $168.26 77.66
TOTAL MONTHLY PREMIUMS 72 $71,406.56 $65,257.13 $6,149.43TOTAL ANNUAL PREMIUMS $856,878.72 $783,085.56 $73,793.16
CENSUS MONTHLY PREMIUM EACH EMPLOYER MONTHLY COST EMPLOYEE MONTHLY COSTS EMPLOYEE BI-WEEKLY COSTS
EMPLOYEE ONLY 51 $34.47 21.05 $13.42 6.19
EMPLOYEE & 1 CHILD OR CHILDREN 2 $82.73 58.92 $23.81 10.99
EMPLOYEE & SPOUSE 6 $68.94 43.31 $25.63 11.83
EMPLOYEE & FAMILY 13 $134.43 97.56 $36.87 17.02
CENSUS MONTHLY PREMIUM EACH EMPLOYER MONTHLY COST EMPLOYEE MONTHLY COSTS EMPLOYEE BI-WEEKLY COSTS
EMPLOYEE ONLY 51 $7.82 $4.52 $3.30 1.52
EMPLOYEE & 1 CHILD OR CHILDREN 2 $15.64 $10.16 $5.48 2.53
EMPLOYEE & SPOUSE 6 $14.86 $9.63 $5.23 2.41
EMPLOYEE & FAMILY 13 $22.99 $14.79 $8.20 3.78
CENSUS TOTAL MONTHLY PREMIUM TOTAL YEARLY PREMIUM
EMPLOYEE ONLY 72 $1,332.00 $15,984.00
TOTAL MONTHLY PREMIUM TOTAL YEARLY PREMIUM
EMPLOYEE ONLY 72 $180.00 $2,160.00 TOTAL COSTS
MEDICAL, DENTAL, VISION $915,712.20
TOTAL MONTHLY PREMIUM TOTAL YEARLY PREMIUM LIFE, AD&D, STD, LTD $101,908.00
EMPLOYEE ONLY 72 $2,650.75 $31,809.00 ALL INSURANCES ###########
EMPLOYEE CONTRIBUTIONS $93,981.60
TOTAL MONTHLY PREMIUM TOTAL YEARLY PREMIUM
EMPLOYEE ONLY 72 $4,329.55 $51,955.00 TOTAL AMOUNT NEEDED $923,638.60
OPT OUT OPTION
MEDICAL BENEFITS