HomeMy WebLinkAbout201215aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
December 15, 2020
OPEN SESSION AGENDA
In response to the existing State of Emergency, this meeting of the Board of County Commissioners will be conducted with a vi rtual
component allowing for Commissioner and Staff participation via remote video conference. The meeting will be live streamed on
the County’s YouTube and Facebook sites.
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: December 8, 2020
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:15 AM STAFF COMMENTS
10:20 AM BOARD OF ELECTIONS RECOGNITION OF COUNTY GOVERNMENT
CONTRIBUTIONS TO THE 2020 PRESIDENTIAL GENERAL ELECTION – Barry
Jackson, Deputy Election Director, Board of Elections
10:30 AM WASHINGTON COUNTY AGRICULTURAL ORGANIZATION FACILITY
AGREEMENT – Andrew Eshleman, Director, Public Works
10:35 AM LAND AND WATER CONSERVATION FUND – Andrew Eshleman, Director, Public
Works
10:40 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-20-0053) – Brandi
Naugle, Buyer, Purchasing
10:45 AM INSURANCE RENEWAL FOR WASHINGTON COUNTY VOLUNTEER FIRE &
RESCUE ASSOCIATION – Tracy McCammon, Risk Management Coordinator, Human
Resources; Patrick Buck, CBIZ Insurance Services
10:50 AM MARYLAND AGRICULTURAL LAND PRESERVATION PROGRAM – Chris Boggs,
Land Preservation Planner, Planning & Zoning
10:55 AM ADOPT TEXT AMENDMENT TO SOLID WASTE MANAGEMENT & RECYCLING
PLAN – Kirk Downey, County Attorney
11:00 AM RURAL BROADBAND GRANT APPLICATION – Josh O’Neal, Director, Information
Systems; Susan Buchanan, Director, Grant Management; Curtis Pendleton & Ed Brinkley,
Antietam Broadband
11:00 AM SENATOR AMOSS FUNDING ALLOCATION – Dave Hays, Director, Emergency Services
11:05 AM 2019 EMPG SPENDING REQUEST – Dave Hays, Director, Emergency Services
Wayne K. Keefer
Cort F. Meinelschmidt
Randall E. Wagner
100 West Washington Street, Suite 1101 | Hagerstown, MD 21740-4735 | P: 240.313.2200 | F: 240.313.2201
WWW.WASHCO-MD.NET
Page 2 of 2
OPEN Session Agenda
December 15, 2020
11:10 AM CLOSED SESSION(To discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public bo dy
has jurisdiction; or any other personnel matter that affects one or more specific individuals ; to consider a matter that concerns the
proposal for a business or industrial organization to locate, expand, or remain in the State; and to consult with counsel to obtain
legal advice on a legal matter)
11:55 AM ADJOURNMENT
Open Session Item
SUBJECT: Board of Elections Recognition of County Government Contributions to the 2020
Presidential General Election
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: Barry Jackson, Deputy Election Director
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: The Washington County Board of Elections recognizes the many contributions
made by multiple departments within Washington County Government to help make the 2020
Presidential General Election a success.
DISCUSSION: Now that the 2020 Presidential Election is over, we take time to reflect and recognize
the many contributions made by county employees and officials to ensure its success.
Due to the Coronavirus pandemic, it was necessary for election officials to create new ways to ensure
voters had access to the ballot in a safe and secure manner. After conducting the Primary Election as
Vote by Mail with limited in person voting, the State Board of Elections (SBE) and Governor Hogan
agreed on a hybrid approach to the General Election with a Vote by Mail option and expanded in
person voting.
Recognizing that an historic election was being conducted under extremely difficult circumstances,
many county representatives offered their expertise to assist the Board of Elections. Examples are as
follows:
• Engineering and Construction Departments - Construction on the new Early Voting room at Virginia
Avenue was accelerated to be ready in time for the June 2nd Primary Election. Many thanks to Scott
Hobbs, Brennan Garrett, Rick Farley, and Ernie and Terry for making this a priority.
• Public Relations Department - Teresa Morningstar worked with Dannielle Weaver, Brittany Arizmendi
and Katie Yoder, sending important information about the election on a nearly daily basis to the PR
department. They turned the information into professional graphic arts for our social media pages.
Jonathan Byrd converted our press releases into graphic arts and distributed them via broadcast email.
• Sheriff’s Department - Deputies stayed in the Early Voting room to secure the voting equipment during
the weekend before Early Voting began, then were there from 8PM to 6AM each night of Early Voting.
Deputies also managed traffic on Virginia Avenue during the last few days of Early Voting and on
Election Day. Deputies and municipal police also provided security at the Vote Centers on Election
Day around the county.
• Human Resources and Budget and Finance – Because of the virus, we lost hundreds of election judges
who were unable or unwilling to risk infection. We were also able to add many new election judges.
We needed to add election judges to payroll quickly to help with the workload. Krista Hart and
Stephanie Baker were instrumental in getting it done.
• Grant Management: Commissioner Meinelschmidt heard about the Center for Civic Life and
Technology grant given to local boards of elections and brought it to Kirk Downey’s attention. Kirk
made Kaye Robucci aware, and Susan Buchanan worked with Kaye to apply for the grant, resulting in a
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
$90K+ award. The money helped with the purchase of Personal Protective Equipment (PPE), security,
and other expenses that would not have been incurred under normal circumstances.
• On October 29th, Kirk Downey emailed Kaye Robucci, asking if we needed any assistance from the
county. Kaye replied that we could use additional law enforcement presence for security and traffic
management. Kirk called Sheriff Mullendore and Hagerstown Police Chief Kifer, and they committed
to the measures detailed above.
• Highways Department – Teresa Morningstar contacted Doug Levine to place electronic signs alerting
voters about Early Voting. Doug worked with Teresa to craft the message and the dates and placement
of the signs. He met with Barry Jackson when placing the signs and also at North High with Principal
Aleshire to discuss traffic flow. Doug gave Barry his cell phone number to call if he needed anything.
Kaye Robucci called Doug about complaints received about voters parking in the Autozone parking lot
one Early Voting morning. By Noon that day, Doug placed an electronic sign in the Autozone parking
lot prohibiting election parking there.
• Highways Department: Barry Jackson emailed Andrew Eshelman at 7:38PM on October 28th about his
concern for the safety of the hundreds of voters in line at Early Voting and asked if the county had
concrete barriers to protect them from oncoming vehicles. Andrew responded that evening that they
could bring barriers from their shop west of Clear Spring on a trailer with a loader. At 6:30AM on
October 29th, Zane Rowe and his team arrived at Early Voting and deftly placed the barriers in a
pouring rain.
• Buildings, Grounds, & Facilities: During Early Voting, the new bathrooms in the Election Center were
out of order, so Danny Hixson ordered port-a-pots installed outside for voters in line. Danny and Rick
Farley also cleaned up the back portion of the facility and created a walkway to the back bathrooms for
poll workers and voters.
• IT Department: When teleworking was required, Dave Elliott and the IT department provided laptops
to our staff to work at home. Also, Damien Reisch and Doug Oliver installed the network cables in the
new Election Center, which allowed us to connect pollbooks from separate areas of the room during
Early Voting and on Election Day. Damien also configured our phones to be routed to the State’s call
center, helping to manage call volumes in the office with a small staff.
• GIS Department: Once Vote Center locations were determined, Bonn Poland created an interactive app
for the website, where voters could type in their address and find the closest vote center(s). Bonn also
updated our 100' no electioneering maps that we distribute to our election workers and candidates. On
Andrew Eshelman's request, Joe Rathvon modified the pool wait time app he created in the summer to
fit our needs for a vote center wait time app, which was a huge success.
• Transportation Department: During the Primary and General Elections, Kevin Cerrone offered the use
of advertising space on available County Commuter buses at no charge to the Election Board.
• Alternative Sanctions: Heidi Arnao provided workers from among her clients to help with handing out
equipment to election judges before the election and receiving equipment and supplies after the
election.
• Board of Education: Mike Stouffer and his staff toured the high schools with us over a two day period,
cleared the schedule and worked out logistics for us to be able to use the gyms on Election Day.
Of course, we could not forget the 482 election judges who answered the distress call and staffed our
Early Voting and Election Day Vote Centers, donning masks, face shields and gloves and constantly
cleaning for 15 hours each day, all to ensure the voters of Washington County had a safe and secure
way to cast their vote. We are truly fortunate to have some of the best election judges in the state right
here in Washington County!
Again, our thanks to the Washington County Government, our election judges, and our voters for making
the 2020 Presidential General Election a success. It was truly a team effort!
Open Session Item
SUBJECT: Washington County Agricultural Organization Facility Agreement
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: Andrew Eshleman, Director of Public Works
RECOMMENDED MOTION: To approve the execution of the Agreement for the Washington
County Agricultural Organization to use the Washington County Agricultural Education Center to
host the “Ag Expo” for a five (5) year period.
REPORT-IN-BRIEF: The Washington County Agricultural Organization desires to enter into a
five (5) year agreement to use the Washington County Agricultural Center “Ag Center” for a two (2)
week period during the summer months of each year for an agricultural event known as “Ag Expo.”
DISCUSSION: The term of the Agreement shall be five (5) years starting July 10, 2021 and ending
July 26, 2025. The actual two week period, plus setup and tear down time for the annual use will be
determined and mutually agreed upon by the parties each year.
FISCAL IMPACT: Annual rent/fee $3,600
CONCURRENCES: County Attorney
ALTERNATIVES: Do not execute Agreement
ATTACHMENTS: Contract
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
AGREEMENT
THIS AGREEMENT (hereinafter the “Agreement”) is made this _______ day of
_________________, 2020, with an effective date of July 10, 2021, by and between the
Board of County Commissioners of Washington County, Maryland, a body corporate
and politic and a political subdivision of the State of Maryland, 100 West Washington
Street, Hagerstown, Maryland 21740 (hereinafter the "County") and Washington County
Agricultural Organization, Inc., 7313 Sharpsburg Pike, Boonsboro, Maryland
(hereinafter “WCAO”).
RECITALS
1. The County owns and controls the property known as the Washington
County Agricultural Education Center located at 7313 Sharpsburg Pike, Boonsboro,
Maryland 21713-8371 (the “Ag Center”).
2. WCAO desires to utilize the Ag Center for a two (2) week period during the
summer months of each year during the term of this Agreement for an agricultural event
(and setup) known as “Ag Expo” (“Ag Expo”).
3. The parties desire to enter into an agreement defining their rights, duties
and liabilities relating to the WCAO’s use of the Ag Center during Ag Expo.
NOW THEREFORE, in consideration of the mutual covenants, terms, obligations
and agreements contained herein, the sufficiency of which is hereby acknowledged, the
parties agree as follows:
1. Use of the Ag Center. The County hereby leases to, permits and allows
WCAO to use the property known as the Ag Center for a two (2) week period each year
during the term of this Agreement for the annual event (and setup) known as Ag Expo,
subject to the specific terms and conditions of this Agreement as provided for herein.
2. Term. The term of this Agreement shall be five (5) years commencing July
10, 2021 and ending July 26, 2025. However, the parties agree and acknowledge that
although the term of this Agreement is five (5) years it is the specific intent of the parties
that WCAO shall only lease and be permitted to utilize the Ag Center for a two (2) week
period, plus set up and tear down time to be determined and mutually agreed by the
parties to at a later date by the parties, each summer during Ag Expo. The parties also
agree and acknowledge that the actual dates for which WCAO shall lease and use the Ag
Center as contemplated herein shall be determined upon the mutual agreement of the
parties by January 1 of each year during the term of this Agreement.
3. Fee. WCAO shall pay to the County an annual rent/fee for the lease and use
of the Ag Center for the two (2) week period for set up and event during Ag Expo as
contemplated herein as follows:
2021-2025 $3,600.00 for each two (2) week period
The above-referenced fee shall be paid by WCAO to the County on an annual basis
at least thirty (30) days prior to the beginning of that year’s Ag Expo. Failure by WCAO
to submit the full amount to the County at least thirty (30) days prior to the beginning of
Ag Expo during any year of this Agreement shall result in the loss of those dates for that
year at which time those dates will then be available on a first come first served basis. No
notice or reminder to pay the annual rent/fee shall be provided to WCAO by the County.
4. Security Deposit. WCAO shall deposit with the County a security deposit in
the amount of Five Hundred ($500.00) Dollars at least thirty (30) days prior to the
beginning of Ag Expo each year during the term of this Agreement. The County and
WCAO agree and acknowledge that the security deposit paid by WCAO to the County
shall be retained by the County and shall be considered by both parties as the security
deposit required to be paid under this Agreement. WCAO agrees and acknowledges that
this executed Agreement shall be considered a receipt for the above-referenced security
deposit. The County may apply the security deposit, in the County's sole discretion, for
any of the following purposes: (i) non-payment of rent/fees; (ii) damage to the Ag Center
property caused by WCAO in excess of normal wear and tear; or (iii) disposal or storage
of personal property following the end of each year’s Ag Expo or the expiration or earlier
termination of this Agreement.
5. Insurance. During the term of this Agreement and more specifically during
the two (2) week period each summer during the term of this Agreement, plus any
additional set up and tear down time as mutually agreed to by the parties, that WCAO is
using the Ag Center as contemplated herein, WCAO shall procure and maintain, at its
own expense, the following type and amount of insurance:
Comprehensive General Liability Combined Single Limit - $1,000,000 per
occurrence for Bodily Injury and Property Damage.
Business Automobile Liability including coverage for all leased, owned, non-
owned and hired vehicles, with minimum limits of $1,000,000. Combined single limit for
Bodily Injury or Property Damage.
The insurance carrier and the form and substance of all policies required herein
shall be approved by the County. The insurance carrier shall be a responsible insurance
carrier authorized to do business in the State of Maryland and shall have a policyholders’
rating of no less than “A-” in the most recent edition of Best’s Insurance Reports.
WCAO shall name the Board of County Commissioners of Washington County,
Maryland and the Washington County Agricultural Education Center, Inc. as additional
insureds on all policies required herein; and shall provide the County with a certificate
of insurance evidencing the above-referenced insurance and requiring at least thirty (30)
days advance notice, in writing, of any cancellation or material change to the policy prior
to the execution of this Agreement and upon any renewal of any policy required by this
Agreement.
Said policies or certificates shall be deposited with the County at least thirty (30)
days prior to the beginning of Ag Expo during each year of this Agreement. The name
of the insured on the certificate of insurance must be the same as the party to this
Agreement.
6. Compliance with Laws. WCAO shall fully comply with all laws, rules,
regulations and guidelines of federal, State and local government or any other
governmental authority or agency which may be applicable to the Ag Center. WCAO
shall also comply with all reasonable rules and regulations adopted by the County
relating to the Ag Center, including but not limited to, the Washington County
Agricultural Education Center Facility Usage Policy for Renters, which is attached hereto
as Exhibit A, as may be amended from time to time. WCAO shall pay all costs, claims,
fines, fees and damages which may arise out of the failure of WCAO to comply with the
provisions of this Paragraph and shall fully indemnify and hold the County harmless
from all liability resulting from any acts of WCAO, WCAO’s employees, attendees or
invitees.
7. Permits, Licenses and Inspections. Any and all permits, licenses and
inspections required by federal, State or County agencies are the sole responsibility of
WCAO, who shall timely supply County with proof of compliance and satisfactory
completion of any and all inspections.
8. Indemnification. WCAO shall hold harmless and fully indemnify the County
and the Washington County Agricultural Education Center, Inc. from and against any
and all fines, claims, suits, demands, actions, causes of action, liability and damages of
any kind or nature including, but not limited to personal injury, death or property
damage arising in connection with WCAO's use or occupancy of the Ag Center, or the
act or omission of WCAO, WCAO's agents, servants, or invitees (including reasonable
attorney's fees, litigation expenses and court costs incurred by the County in defending
against any such claim or in the enforcement of this Paragraph). Such indemnification of
the County by WCAO shall be effective without regard to whether such damage or injury
may result in whole or in part from the negligence of the County or any of its agents,
employees, contractors, guest licensees or invitees.
9. Maintenance. WCAO shall be fully responsible for the following relating to
its use of the Ag Center during Ag Expo as contemplated herein:
(a) all trash collection shall be deposited in two (2) dumpsters provided
by WCAO, at its sole cost and expense;
(b) securing and providing all electrical upgrades necessary to
accommodate any and all vendors, exhibits and shows occurring during Ag Expo and
obtaining all permits and arranging for all required electrical inspections by the
Washington County Department of Permits and Inspections prior to the opening day of
the event;
(c) daily cleaning of all buildings, pavilions and restrooms during and
following Ag Expo, including keeping paper supplies stocked in all restrooms;
(d) all final clean up following the end of Ag Expo; and,
(e) grading and seeding of all areas at the Ag Center damaged by
WCAO, any participants, vendors, visitors, attendees or invitees of WCAO.
10. Food Concessions: The County specifically reserves the right to all food
concessions in, on or about the Ag Center, including but not limited to the kitchen located
in the multi-purpose building, with the exception of concessions contracted separately by
WCAO and which are located outside of the buildings or pavilions located at the Ag
Center. The parties acknowledge however that the County does not guarantee to provide
food concessions and therefore, may transfer these rights to WCAO if it determines that
it is in the best interest of the County to do so. WCAO may submit a request for the use
of the kitchen facilities at least one hundred twenty (120) days prior to Ag Expo. If WCAO
assumes responsibility of the multi-purpose kitchen in any given year during the term of
this Agreement, WCAO shall provide a certificate of insurance and evidence of Health
Department approval to the County from their vendor. WCAO shall, at its sole cost and
expense, replace all propane used from the County's propane tank. All other terms and
conditions of said use of the kitchen facilities shall be mutually agreed upon prior to the
opening day of Ag Expo during any given year of this Agreement.
11. Storage Charges. Storage and removal fees and charges shall be charged to
and be the responsibility of WCAO for personal property or other items left in, on or
about the grounds of the Ag Center following Ag Expo during each year of this
Agreement. This includes any personal property, item, vehicle, etc., whether left by
WCAO, any vendor of WCAO, invitee or attendee of WCAO.
12. Address of County. WCAO shall remit all payments and items due under
this Agreement to:
Board of County Commissioners of Washington County, Maryland
c/o David R. Brooks
Parks & Recreation Department
1307 S. Potomac Street
Hagerstown, Maryland 21740
240-313-2807
240-791-3481 (fax)
13. Damages. WCAO assumes all responsibility for any injury, damage or loss
to the Ag Center, or to any other property placed in, on or about the Ag Center during
WCAO’s use of the Ag Center during Ag Expo. No bailment is intended to be created by
this Agreement. WCAO is encouraged to maintain property damage insurance on any
personal property which is kept in, on or about the Ag Center.
14. WCAO’s Obligations Upon the End of Ag Expo and the Expiration of this
Agreement. During the term of this Agreement, following the end of Ag Expo each year
during the term of this Agreement, WCAO shall remove all personal property from the
Ag Center, leave the Ag Center in a clean, orderly and rentable condition and return all
keys and other equipment to the County.
15. Default. In the event of a default by WCAO of any provision of this
Agreement, the County shall have all of the rights accorded under Maryland Law,
including the right to recover consequential damages resulting from WCAO’s occupancy
of the Ag Center beyond the end of Ag Expo or the expiration or earlier termination of
this Agreement. In any action brought by or against the County in the interpretation or
enforcement of this Agreement, WCAO, in addition to all other damages, shall pay the
reasonable value of attorney’s services incurred by the County in such action, together
with the County’s litigation expenses and court costs. This provision shall apply
regardless of whether the County is represented in such proceedings by an attorney
employed by the County.
16. Right of Entry. The County, its agents, servants, employees and contractors,
and others with the consent of the County, reserves and shall have the absolute right,
without notice, to enter the Ag Center at all times and for any reason during the term of
this Agreement and more specifically during the two (2) week period each year that
WCAO is leasing and using the Ag Center, including but not limited to, inspecting the
same, making repairs, improvements, or betterments to the Ag Center or for any other
lawful purpose.
17. Notices. Except as otherwise provided in this Agreement, all notices to be
given to WCAO under the terms of this Agreement shall be personally delivered to
WCAO, or mailed by certified mail or commercial overnight courier to WCAO at the
address specified on page 1 of this Agreement or to such other mailing address provided
by WCAO to the County. All notices to the County shall be given in the same manner.
18. Binding Effect. This Agreement shall be binding upon and inure to the
parties hereto, and their respective heirs, personal representatives, successors and
assigns.
19. Non-Waiver. The failure of the County to insist upon compliance with any
term of this Agreement shall not be deemed a waiver of any right to enforce such
provision.
20. Headings. The headings as used herein are used for convenience or
reference only and do not in any way define, limit or describe the scope or intent of this
Agreement.
21. Severability. The invalidity or unenforceability of one provision of this
Agreement shall not affect the validity or enforceability of the other provisions.
22. Governing Law. This Agreement shall be construed, interpreted and
governed in accordance with the laws of the State of Maryland.
23. Modification of this Agreement. Any modification of this Agreement or
additional obligation assumed by either party in connection with this Agreement shall be
binding only if evidenced in a writing signed by each party or an authorized
representative of either party.
24. Recitals. The recitals are incorporated into this Agreement as substantive
provisions.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the day
and year first written above.
WITNESS: WASHINGTON COUNTY AGRICULTURAL
ORGANIZATION, INC.
____________________________ By:________________________________(SEAL)
Secretary Joe Frey, President
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY, MARYLAND
______________________________ By:________________________________ (SEAL)
Krista Hart, Clerk Jeffrey A. Cline, President
Approved for execution by the County:
______________________________
Andrew E. Eshleman, Director
Washington County Division of Public Works
Approved as to form and legal sufficiency:
______________________________
B. Andrew Bright
Assistant County Attorney
Open Session Item
SUBJECT: Land and Water Conservation Fund – Approval to Submit Application and Accept
Awarded Funds
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: Andrew Eshleman, Director, Public Works
RECOMMENDED MOTION: Move to approve the submission of the grant application for the Land
and Water Conservation Fund, in the amount of $340,000 and to accept awarded funding.
REPORT-IN-BRIEF: The Land and Water Conservation Fund Act established a federally funded
program to provide 50/50 matching grants to state and local governments for the purpose of
acquiring and /or developing public outdoor recreational areas and facilities. The program is
intended to create and maintain a nationwide legacy of quality public outdoor recreational resources as
well as to stimulate non-federal investments in the purchase, development, maintenance and
protection of these highly valued outdoor recreation areas.
DISCUSSION: The grant will support the development of multi-use trails (walking, hiking and
biking) at Regional Park. Trails were the number one requested need by a 2:1 margin in a 2019 Parks
Capital Planning Survey. The nearby Robinwood and Mt. Aetna Road corridor is largely residential,
but lack these facilities. The project would construct approximately two miles of Class 4 stone
surfaced trails and an approximate 50 space new parking lot off Landis Road. The trail network would
be constructed on existing County owned property between Regional Park on Mt. Aetna Road and
Landis Road. The trail network would cross varied terrain and habitat and offer vistas of South
Mountain, farmland, and the Golf Course. If successful, federal capital grant funds will be used to
supplement Program Open Space funds to reduce the project development phasing, construction
timeline, and improve the quality of the trails.
The Office of Grant Management has reviewed the grant application and funding guidelines. There is
a match requirement of 50% associated with this grant. The match will be comprised of a
combination of local funding, Recreational Trail Grant funds (pending successful application) and
Program Open Space Funds. If the pending Recreational Trail Grant funds are not secured, the
project scope may need to be reduced.
FISCAL IMPACT: If awarded, the Land and Water Conservation Fund grant will provide $340,000
for the development of multi-use trails. Matching funds will be provided by Program Open Space,
Recreational Trail Grant funds, and local funding. Currently $80,000 of local funding for the project
is included in the FY22 CIP. The total amount of local funding necessary for the project will be
dependent upon the amount of awarded grant funds.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Deny approval for the submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-20-0053) - One (1) John Deere
5115M Utility Tractor for Hagerstown Regional Airport.
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: : Brandi Naugle, CPPB, Buyer
RECOMMENDED MOTION: Move to authorize by Resolution, for the Hagerstown Regional
Airport to purchase one (1) John Deere 5115M Utility Tractor for a total cost of $138,073.28 and
to utilize another jurisdiction’s contract that was awarded by Baltimore County Public Schools,
(Contract LKO-402-20-001) to John Deere of Cary, NC.
REPORT-IN-BRIEF: The Hagerstown Regional Airport is requesting to purchase one (1) utility
tractors to replace a tractor that is thirty-five (35) years old and exceeds the County’s Vehicle and
Equipment Types and Usage Guidelines. The County’s replacement guidelines for utility tractors
is recommended at a ten (10) year economic life cycle. The replaced utility tractors will be
advertised on GovDeals.com for auctioning.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) 1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a part to the original contract. The government of Baltimore
County Public Schools solicited the resulting agreement. If the Board of County Commissioners
determines that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the procurement of the equipment in accordance with the Public
Local Laws referenced above that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with the direct cost savings in the purchase of this equipment because of
economies of scale this contract has leveraged. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid.
Acquisition of the equipment by utilizing the Baltimore County Public Schools contract and
eliminating our County’s bid process would result in an administrative and cost savings for the
Highway Department and Purchasing Department in preparing specifications.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Capital Improvement Program (CIP) budget
account 600400-35-45010 (EQP031).
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Smith Implements Inc. Quote dated 10/15/2020
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
YOUR CONTRACT.
YOUR QUOTE.
YOUR HELP REQUESTED.
Ensure your equipment arrives with no delay.
Issue your Purchase Order or Letter of Intent.
Shipping address
Billing address
Vendor: John Deere Company
2000 John Deere Run Cary,
NC 27513
Contract name and/or number
Signature
Tax exempt certificate, if applicable
The John Deere Government Sales Team
Jayme Finafrock
Smith's Implements, Inc.
3213 Black Gap Road
Chambersburg,PA 17201
Tel: 717-263-4103
Fax: 717-263-8807
Email:jfinafrock@smithsimp.com
To expedite the ordering process, please include
the following information in Purchase Order
or Letter of Intent:
For any questions, please contact:
Confidential
Quote Id: 23253177
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Smith's Implements, Inc.
3213 Black Gap Road
Chambersburg, PA 17201
717-263-4103
rsmith@smithsimp.com
03 December 2020
18434 SHOWALTER RD
HAGERSTOWN, MD 21742
Jayme Finafrock 717-263-4103Smith's Implements, Inc.
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Smith's Implements, Inc.
3213 Black Gap Road
Chambersburg, PA 17201
717-263-4103
rsmith@smithsimp.com
Confidential
Salesperson : X ______________Accepted By : X ______________
Quote Summary
Prepared For:
HAGERSTOWN REGIONAL AIRPORT
18434 SHOWALTER RDHAGERSTOWN, MD 21742Business: 301-313-2765
Delivering Dealer:
Smith's Implements, Inc.Jayme Finafrock3213 Black Gap RoadChambersburg, PA 17201
Phone: 717-263-4103jfinafrock@smithsimp.com
Quote ID:23253177
03 December 2020
03 December 2020
Created On:
Last Modified On:
Expiration Date:02 January 2021
Equipment Summary Selling Price Qty Extended
JOHN DEERE 5115M Utility Tractor $ 138,073.28 X 1 =$ 138,073.28
Contract: MD State of Maryland 001B0600298 (PG YL CG 22)
Price Effective Date: December 1, 2020
Equipment Total $ 138,073.28
* Includes Fees and Non-contract items Quote Summary
Equipment Total $ 138,073.28
Trade In
SubTotal $ 138,073.28
Est. Service
Agreement Tax
$ 0.00
Total $ 138,073.28
Down Payment (0.00)
Rental Applied (0.00)
Balance Due $ 138,073.28
Quote Id: 23253177 Customer Name:HAGERSTOWN REGIONAL AIRPORT
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Smith's Implements, Inc.
3213 Black Gap Road
Chambersburg, PA 17201
717-263-4103
rsmith@smithsimp.com
JOHN DEERE 5115M Utility Tractor
Hours:
Stock Number:
Contract:MD State of Maryland 001B0600298 (PG YL CG
22)
Price Effective Date:December 1, 2020
Selling Price *
$ 138,073.28
* Price per item - includes Fees and Non-contract items
Code Description Qty List Price Discount%Discount
Amount
Contract
Price
Extended
Contract
Price
254CLV 5115M Utility Tractor 1 $ 73,218.00 23.00 $ 16,840.14 $ 56,377.86 $ 56,377.86
Standard Options - Per Unit
0202 United States 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
0409 ENGLISH 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
1380 16F/16R PowrReverser™1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
2055 Standard Cab 1 $ 12,736.00 23.00 $ 2,929.28 $ 9,806.72 $ 9,806.72
2120 Air Suspension seat 1 $ 919.00 23.00 $ 211.37 $ 707.63 $ 707.63
2400 Less Instructional Seat 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
2511 Mirror Telescopic LH & RH 1 $ 330.00 23.00 $ 75.90 $ 254.10 $ 254.10
3025 Corner Post Deluxe Exhaust 1 $ 653.00 23.00 $ 150.19 $ 502.81 $ 502.81
3326 3 Mechanical Stackable
Rear SCV
1 $ 959.00 23.00 $ 220.57 $ 738.43 $ 738.43
3400 Less Mid SCVs 1 $ -1,046.00 23.00 $ -240.58 $ -805.42 $ -805.42
3820 Two Speed PTO - 540/540E 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
4010 Mechanical Rear Hitch
Control
1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
4110 Telescoping Draft Links with
Ball End - Cat.2
1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
4160 LH Only Adjustment Lift Link 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
4210 Mechanical Center Link with
Ball Ends - Cat. 2
1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
4420 LH & RH Stabilizer Bar 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
5133 460/85R30 (18.4R30) R1W
Radial
1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
5999 No Rear Tire Brand
Preference
1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
6040 MFWD Front Axle 1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
Quote Id: 23253177 Customer Name:HAGERSTOWN REGIONAL AIRPORT
Selling Equipment
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run
Cary, NC 27513
FED ID: 36-2382580; DUNS#: 60-7690989
ALL PURCHASE ORDERS MUST BE SENT
TO DELIVERING DEALER:
Smith's Implements, Inc.
3213 Black Gap Road
Chambersburg, PA 17201
717-263-4103
rsmith@smithsimp.com
6203 320/85R24 (12.4R24) R1W
Radial
1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
6799 No Front Tire Brand
Preference
1 $ 0.00 23.00 $ 0.00 $ 0.00 $ 0.00
8280 Rear Window Wiper 1 $ 308.00 23.00 $ 70.84 $ 237.16 $ 237.16
8725 Beacon Light LH Side
mounted - (RH side traffic)
1 $ 225.00 23.00 $ 51.75 $ 173.25 $ 173.25
Standard Options Total $ 15,084.00 $ 3,469.32 $ 11,614.68 $ 11,614.68
Dealer Attachments/Non-Contract/Open Market
BSJ10442 Backup Alarm Kit 1 $ 176.00 23.00 $ 40.48 $ 135.52 $ 135.52
AL203265 Service Horn 1 $ 43.88 23.00 $ 10.09 $ 33.79 $ 33.79
FLUID FLUID 1 $ 600.00 23.00 $ 138.00 $ 462.00 $ 462.00
00888190 Freight 1 $ 2,237.66 23.00 $ 514.66 $ 1,723.00 $ 1,723.00
00888990 Dealer Mounting Charge 1 $ 9,274.00 23.00 $ 2,133.02 $ 7,140.98 $ 7,140.98
02997504 21 ft. Dual Wing Interstater 1 $ 78,682.40 23.00 $ 18,096.95 $ 60,585.45 $ 60,585.45
Dealer Attachments Total $ 91,013.94 $ 20,933.21 $ 70,080.74 $ 70,080.74
Value Added Services
Total
$ 0.00 $ 0.00 $ 0.00
Total Selling Price $
179,315.94
$ 41,242.67 $
138,073.27
$
138,073.28
Open Session Item
SUBJECT: Insurance Renewal for Washington County Volunteer Fire & Rescue Association
beginning January 1, 2021 through January 1, 2022
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: Tracy McCammon, Risk Management Coordinator and Patrick Buck, CBIZ
Insurance Services
RECOMMENDED MOTION: Move to renew the commercial property, auto and casualty package
with VFIS Insurance Company at the estimated premium of $343,930 and workers compensation
insurance with Chesapeake Employers Insurance Company at the estimated premium of $383,529.
Also, renew the additional cyber liability with Hiscox Insurance Company at the estimated premium of
$3,893.
REPORT-IN-BRIEF: We had the insurance marketed in 2019 where VFIS and Chesapeake
submitted the lowest proposals at that time. As such, the County and the Association expressed their
intentions to remain with these incumbent insurers, as they have provided satisfactory coverage and
services.
DISCUSSION: Unfortunately the insurance market is continuing to harden, with no expectation of
relief in the upcoming years. Different types of coverages are being impacted more than other
coverages. The market is seeing consistent increases in renewal premiums along with tightening of
underwriting guidelines and coverage offerings. So, now would not be a good time to market the
insurance package. However, the volunteer companies have worked hard to keep their claim losses
down, providing a decrease in some premiums.
FISCAL IMPACT: Total premium for all coverages is $731,352. Actual premiums paid for CY2020
was $861,574. There is a savings in premium of $130,222. We are well within budget. VFIS requires
a down payment of $85,983 due on January 1, 2021. The remaining balance will be paid in nine
monthly installments. Chesapeake Employers Insurance also requires a down payment of $95,882 on
January 1, 2021. Again, the remaining balance will be paid in nine monthly installments
CONCURRENCES: Sara Greaves, CFO
ALTERNATIVES: Complete market bids with a lapse in coverage
ATTACHMENTS: Premium Comparison
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County Volunteer Fire & Rescue
January 1, 2021 - 2022 Program Renewal
Premium Comparison
Expiring Renewal
1/1/2020-2021 1/1/2021-2022 $ Difference % Difference
VFIS
Property $66,728 $65,525 -$1,203 -1.80%
Crime $15,782 $12,992 -$2,790 -17.68%
Portable Equipment $6,493 $6,045 -$448 -6.90%
General Liability $36,709 $40,539 $3,830 10.43%
Management Liability $14,797 $13,882 -$915 -6.18%
Excess Liability $30,054 $30,673 $619 2.06%
Auto $174,146 $174,274 $128 0.07%
Total VFIS $344,709 $343,930 -$779 -0.23%
Cyber Liability - Additional $3,707 $3,893 $186 5.02%
Chesapeake Employers
Workers' Compensation $513,158 $383,529 -$129,629 -25.26%
Grand Total $861,574 $731,352 -$130,222 -15.11%
Current Deductibles and Limits
Property $500 deductible
Crime $100,000 blanket limit
Portable Equipment $250 deductible
General Liability $3,000,000 aggregate limit
Management Liability $3,000,000 aggregate limit
Excess Liability $3,000,000 occurrence / $6,000,000 aggregate limit
Auto $1,000 Collision
Open Session Item
SUBJECT: Maryland Agricultural Land Preservation Program (MALPP) 60/40 Match for FY 2021
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: Chris Boggs, Land Preservation Planner, Planning and Zoning
RECOMMENDED MOTION: Move to approve a $450,000.00 commitment from the County
Agricultural Transfer Tax, State Agricultural Transfer Tax and County Real Estate Transfer Tax to
the 60/40 match component of the MALPP easement program for FY 2020 Cycle.
REPORT-IN-BRIEF: Each year MALPP asks counties if they want to obligate funds to the 60/40
match portion of the Land Preservation Easement Program. Land Preservation staff is recommending
that Washington County designate $450,000 as its 40% local match in order to receive the 60% State
match of $675,000.
The commitment requested today will result in total funding of about $1,925,000 for easement
purchases in FY 21 (including approximately $800,000 of general allotment funds that all counties
receive). Agricultural Transfer Taxes collected each year are restricted for use in preservation
programs and are not General Fund dollars.
DISCUSSION: For clarity sake, State funding contributions to the Ag Preservation Program result
from the following distributions. The entire MALPP fund is divided in half. One half is divided
equally among all Maryland counties which will result in an FY 2020 “General Allotment” of
approximately $800,000 for each County. The remaining half is divided among only those Counties
that make local commitments to the 60/40 matching program and is used for the State’s 60%
contribution. The County may add General Funds dollars to its 40% match which would result in
additional matching funds from the State and an increase in the total amount available for easement
purchases.
FISCAL IMPACT: This 60/40 match commitment and General Allotment money results in funds
for land preservation easement purchases on 4 farms. There are no General Funds involved.
$200,000 of the request comes from the County’s Real Estate Transfer Tax; $200,000 comes from the
County’s Agricultural Transfer Tax; and $50,000 comes from the State Agricultural Transfer Tax.
CONCURRENCES: The Agricultural Land Preservation Advisory Board has endorsed the use of
the above funding source for the 60/40 match.
ALTERNATIVES: Make no commitment to the matching program; or commit further funding to
the 60/40 match through the use of County General Funds.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Formal Approval to Adopt the Text Amendment to Solid Waste Management and
Recycling Plan for Washington County, Maryland (SW-20-001)
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: Kirk C. Downey, County Attorney
RECOMMENDED ACTION: Move to adopt the Resolution to Adopt the Text Amendment to
Solid Waste Management and Recycling Plan for Washington County, Maryland (SW-20-001).
REPORT-IN-BRIEF: On November 17, 2020, the Board of County Commissioners (the
“Commissioners”), conducted a public hearing on text amendments to the Solid Waste
Management and Recycling Plan for Washington County, Maryland, required by legislation
passed during the 2019 session of the Maryland General Assembly. After the public hearing, the
Commissioners reached unanimous consensus to approve the requested Text Amendment and
directed the County Attorney’s Office to prepare the required Resolution. The Resolution has
been prepared and is attached hereto.
DISCUSSION: The Solid Waste Management and Recycling Plan is a policy document aimed
at providing the County a plan for safe and adequate management of solid waste. The plan has a
ten-year horizon period that addresses the management of solid waste and recycling efforts in the
County. The goal of this plan is to provide facilities that are adequate to treat, recover, dispose,
and/or recycle solid waste to protect our environment and our citizens. The legislation that
passed requires Counties to include Office Recycling Plans into their Solid Waste Management
and Recycling Plan. The purpose of the office recycling plan legislation is to require large office
complexes (greater than 150,000 sq. ft.) to implement recycling plans and strategies to help
divert recyclable waste from local landfills.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Resolution
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
RESOLUTION NO. ________________
ADOPTION OF TEXT AMENDMENT TO
SOLID WASTE MANAGEMENT AND RECYCLING PLAN
FOR
WASHINGTON COUNTY, MARYLAND
(SW-20-001)
RECITALS
The Board of County Commissioners of Washington County, Maryland, (the
“Board”) adopted the 2011-2021 Solid Waste Management and Recycling Plan for
Washington County, Maryland, including the 2013 and 2014 Amendments and Update,
(the “Plan”) on August 5, 2014, as required by Md. Code, Environment Article, Sections
9-501 through 9-521.
The Board and the Washington County Planning Commission (the “Planning
Commission”) held a joint public hearing for the purpose of taking testimony on a
proposed amendment on November 17, 2020, pursuant to public notice duly given as
required by Section 9-503(d).
Notice was given to the principal elected official of each municipal corporation
affected by this amendment at least 14 days prior to the public hearing, pursuant to
Section 9-503(d)(1)(ii).
The amendment is being made in accordance with new legislation passed by the
Maryland General Assembly in 2019. The law became effective on October 1, 2019, and
amends Sections 9-1703 and 9-1714 of the Environmental Article, Annotated Code of
Maryland. Section 9-1703 (b) (15) of the Environmental Article, Annotated Code of
Maryland requires Washington County to revise its recycling plan within the Solid Waste
Management Plan by October 1, 2020. The purpose of this amendment is to establish a
plan that requires office building owners to be responsible for fulfilling recycling
requirements throughout their buildings.
It is the opinion of the Planning Commission and the Board that approval of this
amendment is necessary in order to provide consistent implementation of the County’s
land use policies and regulations.
The Board has considered the recommendation of the Planning Commission, the
Planning staff reports, and any comments received as part of the public hearing before
the Planning Commission and the Board.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND, that the Solid Waste
Management and Recycling Plan for Washington County, Maryland, be, and is hereby
amended to include the following:
5.1.8.1 Office Building Recycling Plan
Collection and Marketing
In accordance with Section 9-1714 of the Environment Article of the Annotated Code of
Maryland, passed in 2019 by the Maryland State Legislature, office building owners will
be responsible for providing all containers necessary to fulfill recycling requirements
throughout their buildings that have 150,000 square feet or greater of office space, as well
as determining the collection schedule directly with the collection contractor. Each owner
of the participating office building must provide by October 1, 2021, recycling receptacles
for the collection of paper and cardboard, metals, and plastic materials and for the
removal for further recycling of recyclable materials deposited into the recycling
receptacles. Distinctive colors and/ or markings of recycling containers should be
provided to avoid cross contamination. Office building owners must ensure collection
and transportation of recyclable materials from office building locations to markets or
tipping as commercial recycling at a processing and transfer station at the prevailing
tipping fee rate. Owners and/or tenants will be responsible for placing recyclables in
building recycling bins prior to their removal on the scheduled pick up day.
Adopted and effective this _____ day of ________________, 20__.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_________________________ ____________________________________
Krista L. Hart, Clerk Jeffrey A. Cline, President
Approved as to form and
and legal sufficiency:
___________________________
Kirk C. Downey
County Attorney
Mail to:
County Attorney's Office
100 W. Washington Street, Suite 1101
Hagerstown, MD 21740
Open Session Item
SUBJECT: Rural Broadband Grant Application Submittal
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: Josh O’Neal, Director, Division of Information Systems, Susan Buchanan,
Director, Office of Grant Management, Curtis Pendleton and Ed Brinkley, Antietam Broadband
RECOMMENDED MOTION: Move to approve the submission of a grant application to the FY21
Expansion of Existing Broadband Networks Funding Program requesting up to $200,000 to allow
Antietam Broadband to extend service to residents living on Kaetzel Road and to accept funding as
awarded contingent upon the execution of an agreement between the County and Antietam Broadband.
REPORT-IN-BRIEF: Antietam Broadband has requested that the County submit an application
requesting up to $200,000 from the FY21 Expansion of Existing Broadband Networks Funding Program
to assist the organization’s cost of expanding broadband service to unserved residents in the Kaetzel Road
area. The grant programs requires applications be submitted by counties or municipalities partnering
with an ISP (Internet Service Provider).
DISCUSSION: In response to requests from residents living in the area of Kaetzel Road, Antietam
Broadband is seeking to partner with Washington County on a grant application submission to the FY21
Expansion of Existing Broadband Networks Funding Program requesting up to $200,000 to assist with
the costs of extending broadband service to the area.
The grant is offered by the Governor’s Office of Rural Broadband and requires ISPs to partner with a
county or municipality to submit the grant application. The grant will pay for capital costs associated
with the expansion and applicants must provide at least 50% of the funding for the project. Antietam
Broadband will be providing the matching funds for the project and will be the owner of the
improvements. Antietam Broadband’s match is contingent upon a contribution from the residents served,
if the contribution is not sufficient the grant award will not be accepted.
If the grant application is successful and prior to award of funds, the County will enter into an agreement
with Antietam Broadband outlining roles and responsibilities of the partnership on the grant funded
project and the County will enter into a MOU with the Governor’s Office of Rural Broadband.
FISCAL IMPACT: There is no fiscal impact to the County, awarded funds will be transferred to
Antietam Broadband. There is a 50% matching requirement associated with the grant, which will be
provided by Antietam Broadband.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Senator Amoss Funding Allocation
PRESENTATION DATE: 12/15/2020
PRESENTATION BY: R. David Hays, Director of Emergency Services
RECOMMENDED MOTION: Move to accept the recommendations of the Director of Emergency
Services, authorizing the Division of Emergency Services to make notification of the grant award
from the FY 2021 Senator William H. Amoss Fire, Rescue, and Ambulance Fund subsidy as outlined
in the attached document. The total fiscal year 2021 funding received by the County is $344,909.00
REPORT-IN-BRIEF: The State of Maryland distributes an annual payment to each County for
support of local fire and rescue operations. The County in turn makes notification of the funding to
the eligible vol. fire and rescue corporations. Financial accountability and reporting are handled
within the Division of Emergency Services and the Division of Budget and Finance, with the County
filing a financial report with the State on an annual basis.
DISCUSSION: The Senator William H. Amoss Fire, Rescue and Ambulance Fund is authorized
within the Public Safety Article of the Annotated Code of Maryland. The Maryland Emergency
Management Agency is responsible for the program.
FISCAL IMPACT: Loss of funding would result in the reduction of capital equipment funding and
expenditures that are available to the independent fire and EMS companies.
CONCURRENCES: Director, Division of Emergency Services; Director, Office of Budget and Finance
ALTERNATIVES: None
ATTACHMENTS: Fiscal Year 2020 Distribution Matrix
AUDIO/VISUAL TO BE USED: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Allocation of 508 State Grant Funds
Fire Total Distributions Amount
Hagerstown Fire Department 1468 6 79,594.00
First Hose Company of Boonsboro 920 1 13,265.75
Clear Spring Volunteer Fire Company 396 1 13,265.75
Williamsport Volunteer Fire and EMS 2651 1 13,265.75
Community Volunteer Fire Company 699 1 13,265.75
Funkstown Volunteer Fire Company 1377 1 13,265.75
Volunteer Fire Company of Halfway 1498 1 13,265.75
Leitersburg Volunteer Fire Company 1688 1 13,265.75
Maugansville Goodwill Volunteer Fire Company 1813 1 13,265.75
Smithsburg Community Volunteer Fire Company 2310 1 13,265.75
Sharpsburg Volunteer Fire Company 2224 1 13,265.75
Potomac Valley Volunteer Fire Company 2068 1 13,265.75
Hancock Volunteer Fire Company 1510 1 13,265.75
Longmeadow Volunteer Fire Company 1698 1 13,265.75
Mt. Aetna Volunteer Fire Company 1908 1 13,265.75
Total Distribution - Fire 20 265,314.50
EMS
Sharpsburg Area Emergency Medical Service 6013 1 13,265.75
Hancock Rescue Squad 1502 1 13,265.75
Boonsboro Area Emergency Medical Service 281 1 13,265.75
Clear Spring Volunteer Ambulance Club 393 1 13,265.75
Smithsburg Area Emergency Medical Service 2309 1 13,265.75
Community Rescue Service, Inc.1035 1 13,265.75
Total Distribution - EMS 6 79,594.50
Grand Total 26 344,909.00
Fiscal Year 2021
Open Session Item
SUBJECT: 2019 EMPG Spending Request
PRESENTATION DATE: December 15, 2020
PRESENTATION BY: R. David Hays - Director, Division of Emergency Services (DES)
RECOMMENDATION: To authorize the purchase of (6) Motorola 8500 Dual Band mobile radios
at a cost of $7,100.00 each, 4 Harris dual band portable radios at a cost of $4,300.00 each, (4) spare
Harris portable radio batteries and (4) Harris radio vehicle chargers at a cost of $129.50 each. The
total for this motion is $60,672.00
REPORT-IN-BRIEF: In planning for the projects that are allowable in the EMPG funding
category, radio system communications and interoperability is included as one of the primary uses
authorized under this funding opportunity. The purchase of these new radio assets will further
enhance the ability of Washington County to communication with other local and state resources.
DISCUSSION: These radios will provide for a technology upgrade of the radio systems in the
Counties Mobile Command Center (MCC1). MCC1 provides vital support to the Washington
County Sheriff’s Office, Hagerstown City Police, Hagerstown Fire Department, Office of Emergency
Management and the Division of Emergency Services. Oftentimes, agencies find the need to have
complex on-sight communications and information Technologies. MCC1 is the primary County asset
that provides these services throughout the system.
The purchases will be made utilizing existing County contracts for mobile and portable assets.
FISCAL IMPACT: $60,672.00 (Grant Funded)
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form