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Home My WebLink About201103aJeffrey A. Cline, President Terry L. Baker, Vice President Krista L. Hart, Clerk BOARD OF COUNTY COMMISSIONERS November 3, 2020 OPEN SESSION AGENDA The meeting of the Board of County Commissioners of Washington County will be held at 100 West Washington Street, Suite 1113, Hagerstown. Due to Governor Hogan’s Executive Order and gathering restrictions, Board members will be practicing social distancing. County buildings remain closed to public access except by appointment. Therefore, there will be no public attendance in the meeting chambers, unless previously scheduled. The meeting will be live streamed on the County’s YouTube and Facebook sites. 10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Jeffrey A. Cline APPROVAL OF MINUTES: October 27, 2020 10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 10:10 AM STAFF COMMENTS 10:15 AM CITIZEN PARTICIPATION (citizens are required to submit a request to khart@washco- md.net or by calling 240.313.2204 at least 24 hours in advance of the meeting) 10:20 AM PROPERTY ACQUISITION FOR EASTERN BOULEVARD WIDENING – Todd Moser, Real Property Administrator 10:30 AM HAGERSTOWN REGIONAL AIRPORT BUDGET ADJUSTMENT – Garrison Plessinger, Director, Hagerstown Regional Airport 10:35 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG20-0050) PLAYGROUND EQUIPMENT, PARKS & FACILITIES – Brandi Naugle, Buyer, Purchasing; Andrew Eshleman, Director, Public Works 10:40 AM CONTRACT AWARD (PUR1479) TREATMENT FOR SUBSTANCE USE DISORDERS – Rick Curry, Director, Purchasing; Rebecca Hogamier, Programs Director, Day Reporting Center 10:45 AM RESTAURANT RELIEF PROGRAM – Susan Small, Director, Business Development 10:50 AM POTENTIAL LEGISLATIVE ITEMS – Kirk Downey, County Attorney / Interim County Administrator 10:55 AM CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; To consult with counsel to obtain legal advice on a legal matter; To consult with staff, consultants, or other individuals about pending or potential litigation) 11:45 AM ADJOURNMENT Wayne K. Keefer Cort F. Meinelschmidt Randall E. Wagner Open Session Item SUBJECT: Property Acquisition for Eastern Boulevard Widening PRESENTATION DATE: November 3, 2020 PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: Move to approve the option agreement for partial property acquisition including fee simple and/or easements for 536 Antietam Drive and to approve an ordinance approving said purchase and to authorize the execution of the necessary documentation to finalize the acquisition. REPORT-IN-BRIEF: Option agreements have been executed for the above-stated property. The fee simple and easement acquisitions are shown in the table below. 6,734 SF Temporary Construction Easement DISCUSSION: Eastern Boulevard will be widened from two lanes (one lane in each direction) to four lanes (two lanes in each direction) from Jefferson Boulevard (MD 64) to Antietam Drive and the construction will occur in several phases of work as indicated in the Capital Improvement Plan (CIP). FISCAL IMPACT: $6,506.21; CIP Budgeted Project CONCURRENCES: Director of Engineering, County Attorney ALTERNATIVES: N/A ATTACHMENTS: Aerial Maps, Ordinance AUDIO/VISUAL NEEDS: Aerial Maps Board of County Commissioners of Washington County, Maryland Agenda Report Form ORDINANCE NO.ORD-2020- AN ORDINANCE TO APPROVE THE PURCHASE OF REAL PROPERTY (Eastern Boulevard Widening Project — Phase III. Property acquisition — part of 536 Antietam Drive, Hagerstown, Washington County, Maryland) RECITALS 1. The Board of County Commissioners of Washington County, Maryland (the "County") believes that it is in the best interest of the citizens of Washington County to acquire certain real property identified on the attached Exhibit A (the "Property") to be used for public purposes. 2. The County approved the acquisition of the Property on November 3, 2020 3. A public hearing was not required by Section 1-301, Code of the Public Local Laws of Washington County, Maryland, as the funds utilized to purchase of the Property are not to be expended from the General Fund of the County. 4. The acquisition of the Property is necessary for the Eastern Boulevard Widening Project — Phase III in Washington County, Maryland. THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington County, Maryland that the acquisition of the Property be approved and that the President of the Board and the County Clerk be and are hereby authorized and directed to execute and attest, respectively, all such documents for and on behalf of the County relating to the acquisition of the Property. ADOPTED this day of ATTEST: Krista L. Hart, Clerk Approved as to legal sufficiency: Kendall A. Desaulniers Deputy County Attorney 2020. BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND 01 Jeffrey A. Cline, President Mail to: Office of the County Attorney 100 W. Washington Street, Suite 1101 Hagerstown, MD 21740 EXHIBIT A --DESCRIPTION OF PROPERTY PROPERTY ACQUISITION: Part of 536 Antietam Drive, Hagerstown Maryland All that parcel of land consisting of 4,092 square feet or 0.0939 acre of land, more or less, situate along the easterly margin of Eastern Boulevard in Election District No. 18, Washington County, Maryland, and shown and/or indicated on a plat entitled "EASTERN BOULEVARD WIDENING II, SECURITY RD. TO CHARTRIDGE DR.," dated Jan. 2, 2019 and intended to be recorded among the Land Records of Washington County, Maryland, in the Washington County Lands and Roads Record Book as Right -of -Way Plat No. 100-10-576. Together with a revertible easement for supporting slopes containing an area of 1,756 square feet or 0.0403 acre of land, more or less, referred to as "REVERTIBLE ESMT. AREA NO. 14", the outline of which is depicted on the above -mentioned Right -of -Way Plat No. 100-10-576. Also together with a temporary construction easement encompassing an area of 6,734 square feet or 0.1546 acre of land, more or less, referred to as "TEMP. CONSTRUCTION ESMT. AREA NO. 9", the outline of which is depicted on the above -mentioned Right -of -Way Plat No. 100-10-576. The above parcels of land being a portion of that tract or parcel of land conveyed unto Ansa A. Pasha and Tanvir A. Pasha by Stanley Klick, et al, by a deed dated July 19, 2014, and recorded among the Land Records of Washington County, Maryland, in Liber 4818, folio 352. E a s t e r n B o u l e v a r d 0 250 500 750 1,000Feet Leg end - Eas ter n Bo ulevard Pro ject Location µ WASHINGTON COUNTY MA RYLAND Jefferson Blvd (MD 64)Jefferson Blvd (MD 64) SecurityRoad AntietamDrive Needys Lane OldForgeRoadEasternBoulevard NorthernAvenue LeitersburgPike LeitersburgPike EASTERNBOULEVARDEXTENDED EASTERN BOULEVARD PHASE I - Eastern Blvd & Antietam Dr - Eastern Boulevard Phase I - Eastern Boulevard Phase II - Eastern Boulevard Extended EASTERN BOULEVARD PHASE II Antietam Drive Open Session Item SUBJECT: Hagerstown Regional Airport Budget Adjustment PRESENTATION DATE: Nov 3, 2020 PRESENTATION BY: Garrison Plessinger, Director, Hagerstown Regional Airport RECOMMENDED MOTION: Consensus to move forward with the budget adjustment as presented. REPORT-IN-BRIEF: The Airport is the recipient of federal CARES act funding is the amount of $1,126,907. This funding will be utilized for wages and benefits from 1/26/2020 through December 31, 2020. DISCUSSION: The first CARES Act reimbursement for $442,621 provided for certain wage and benefit costs through June 30, 2020. The second reimbursement is anticipated at $684,286 and will be for wage and benefit cost incurred during FY21. These funds have provided an opportunity to utilize other Airport revenues for various purposes. We are requesting a budget adjustment to provide for the following: FISCAL IMPACT: $684,286 in additional grant revenue CONCURRENCES: N/A ALTERNATIVES: Make no adjustment, surplus at year end will become cash reserves ATTACHMENTS: Airport Budget Adjustment and Additional Details Spreadsheet AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Department Head Authorization Budget & Finance Director Approval County Administrator Approval Required > $ 25,000 with date Washington County, Maryland Budget Adjustment Form Explain Budget Adjustment Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds. Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department County Commissioners Approval Transaction/Post -Finance Deputy Director - Finance Preparer, if applicable Expenditure / Account Number Fund Number Department Number Project Number Grant Number Activity Code Department and Account Description Increase (Decrease) + / - Required approval with date Required approval with date If applicable with date Required approval with date Division Director / Elected Official Authorization Required Action by County Commissioners No Approval Required Approval Required Approval Date if Known Print Form he Airport is the recipient of federal CARES act funding is the amount of $1,126,907. CARES Act funding will be utilized for wages and benefits from 1/26/2020 through December 31, 2020. The CARES Act funds have provided an opportunity to utilize other Airport revenues for various purposes. Kelcee Mace Digitally signed by Kelcee Mace Date: 2020.10.14 11:43:35 -04'00' 495100 45 45010 GRT095 FEDR Operating - Federal Grants 684,280 502000 45 45010 Appropriations - CIP 319,000 505906 45 45010 Operating Reserves 184,400 599999 45 45010 Controllable Assets - Gen Ops 9,730 600100 45 45010 Land and Land Improvements - Gen Ops 12,000 599999 45 45020 Controllable Assets - Airfield Ops 123,950 599999 45 45040 Controllable Assets - Terminals 6,100 600200 45 45070 Building & Improvements - Rental Properties 20,000 599999 45 45080 Controllable Assets - ARFF 9,100 Garrison Plessinger Digitally signed by Garrison Plessinger Date: 2020.10.15 07:16:35 -04'00' Expenditure / Account Number Fund Number Department Number Project Number Grant Number Activity Code Account Description Increase (Decrease) + / - 498745 45 45010 EQP031 0000 Capital Transfer - Airport 294,000 599999 45 45010 EQP031 EQPT Capital Equipment - Airport 294,000 498745 45 45010 COM026 0000 Capital Transfer - Airport 25,000 599999 45 45010 COM026 CNST Airport Security System 25,000 Account Name Acct # Project Items: Qty. Price Total Price Notes Airfield Ops Controllable Assets 599999 Portable radios 25 4,494$ 112,350$ replacement of current handheld airport radios due to age and failing radios Airfield Ops Controllable Assets 599999 Airfield radios 2 800$ 1,600$ replacement of broken units Airfield Ops Controllable Assets 599999 Airfield Painting Supplies 1 10,000$ 10,000$ Airfield markings are in need of remarking. ARFF Controllable Assets 599999 Stretcher carrier 1 2,600$ 2,600$ Prior FAA recommendation from 2017 Full Scale Drill. High priority recommendation, with a hope we never have to use them beyond drills. ARFF Controllable Assets 599999 ICS Vest Kit 1 500$ 500$ Recommendation from 2017 Full Scale Drill. Should have them here for use during incidents. ARFF Controllable Assets 599999 Hand Held Thermal Camera 1 6,000$ 6,000$ While a desired item for ARFF, this enhances their capabilities. CIP‐Capital EQP EQP031 Fork Lift 1 30,000$ 30,000$ replacement due to age and increase costs of repairs CIP‐Capital EQP EQP031 Flail Mower budget adjustment to purchase outrigh 1 145,000$ 145,000$ replacement due to age and increase costs of repairs CIP‐Capital EQP EQP031 Tug 3 30,000$ 90,000$ replacement of current tugs due to age and increase costs of CIP‐Capital EQP EQP031 Belt Loader 1 29,000$ 29,000$ replacement of 2nd belt loader due to age and increase costs of repairs CIP‐Airport Security COM026 Replacement Media Converts for parking lot camer 1 25,000$ 25,000$ replacement to fix portion of security system in parking lot General Ops Controllable Assets 599999 New computer monitors 12 187$ 2,250$ replacement of aged equipment General Ops Controllable Assets 599999 New Office Staff Computers 6 1,164$ 6,983$ replacement of slow equipment General Ops Controllable Assets 599999 Printer 1 500$ 500$ replacement of aged equipment Land and Improvements 600100 Gate for the Maintenance Yard 1 12,000$ 12,000$ New to secure maintenance shop area Rental Properties Capitalized Renov 600200 Rental Properties supplies 1 20,000$ 20,000$ Fix Gyer House and pay for Boiler, fooring, cabinets, counter tops Terminal Controllable Assets 599999 Walk Behind Snow Blower 1 2,000$ 2,000$ replacement due to age and increase costs of repairs Terminal Controllable Assets 599999 Push Mower 1 600$ 600$ replacement due to age and increase costs of repairs Terminal Controllable Assets 599999 Terminal Parking lot and road painted (Alpha Space)1 3,500$ 3,500$ Lines are faded, and need to be remarked. 499,882$ Acct #Amount 599999 123,950$ 599999 9,100$ 599999 9,732$ 600100 12,000$ 600200 20,000$ 599999 6,100$ EQP031 294,000$ COM026 25,000$ $ 499,882 Total Airport Requested Needs Airfield Ops Controllable Assets ARFF Controllable Assets General Ops Controllable Assets Account Name Total CIP‐Airport Security CIP‐Capital EQP Terminal Controllable Assets Rental Properties Capitalized Renovation Land and Improvements Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-20-0050) Playground Equipment for Parks and Facilities PRESENTATION DATE: November 3, 2020 PRESENTATION BY: Brandi Naugle, CPPB Buyer, Purchasing Department and Andrew Eshleman, Director of Public Works. RECOMMENDATION: Move to authorize, by Resolution the Parks and Facilities to purchase playground equipment from Playground Specialist, Inc. of Thurmont, MD and to utilize the Houston-Galveston Area Council (HGAC) contract No. PR11-20 for the total sum amount of $148,680.58. REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants authorization for the County to procure goods or services under contracts entered into by other government entities. On items over $50,000, a determination to allow or participate in an intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justification for the arrangement. Acquisition of the equipment by utilizing the Houston-Galveston Area Council (HGAC) contract and eliminating our County’s bid process would result in administrative efficiencies for the Parks and Facilities as well as overall better pricing due to economies of scale offered by the subject contract. The Houston-Galveston Area Council (HGAC) contract is a nationwide strategic sourcing program designed by public purchasing professionals for use by government agencies and public-benefit non-profits throughout the country. The County would be purchasing new playground equipment to replace the playground equipment at Marty Snook Park. DISSCUSION: N/A FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan (CIP) account REC037. Project funding source: 90% Project Open Space (POS) monies and 10% local match. CONCURRENCES: N/A ALTERNATIVES: 1) Do not award the purchase of the playground equipment and process our own bid for the equipment in which pricing would not be favorable, or (2) utilize the Houston- Galveston Area Council (HGAC) contract which does offer better pricing than processing a single bid through our bidding process because of the economies of scale. ATTACHMENTS: Playground Specialists, Inc. Proposal 22883A dated October 14,2020 AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Fax # 301-271-9239 or Email: sales@playspec.com 29 Apples Church Road (800) 385-0075 ADDRESS SHIP TO WASHINGTON COUNTY PARKS AND RECREATION ATTN: ANDREW ESHLEMAN 11400 ROBINWOOD DRIVE HAGERSTOWN, MD 21742 MARTY SNOOK PARK OPTION #2 C/O PLAYGROUND SPECIALISTS Proposal 22883A DATE 10/14/2020 SALES REP TIM BOYLE TYPE QTY RATE AMOUNT NOTE HGAC CONTRACT #PR11-18 GRADING GRADING TO PREP EXERCISE STATION AREA FOR NEW EQUIPMENT AND SURFACING - ALL MATERIALS TO REMAIN ON SITE 1 1,250.00 1,250.00 PLAYWORLD EQUIPMENT ZZXX0151 - SPINAMI 1 4,739.00 4,739.00 DISCOUNT HGAC CONTRACT 10% DISCOUNT OFF PLAYWORLD LIST PRICE ABOVE 1 -473.90 -473.90 BERLINER PLAY EQUIPMENT BOO.02 1 49,466.00 49,466.00 BERLINER PLAY EQUIPMENT TERRANO HAMMOCK 1 6,509.00 6,509.00 BERLINER PLAY EQUIPMENT CLOUD 9 1 7,967.00 7,967.00 BERLINER PLAY EQUIPMENT IKO MEDIUM 1 16,149.00 16,149.00 DISCOUNT HGAC CONTRACT 6% DISCOUNT OFF BERLINER LIST PRICE ABOVE 1 -4,805.46 -4,805.46 DISCOUNT ADDITIONAL PRICE REDUCTION FOR CHANGING BOO.02 W/ STAINLESS SLIDE TO FASTLANE SLIDE 1 -1,474.86 -1,474.86 PARIS SITE FURNISHINGS P072920-15B - 7 PIECE EXERCISE STATION CIRCUIT PER DRAWING 1 18,770.00 18,770.00 DISCOUNT HGAC CONTRACT 6% DISCOUNT OFF PARIS LIST PRICE ABOVE 1 -1,126.20 -1,126.20 INSTALLATION CERTIFIED INSTALLATION OF BOO.02 W/ FAST LANE SLIDE AND EXERCISE STATIONS ONLY 1 21,673.00 21,673.00 Fax # 301-271-9239 or Email: sales@playspec.com TYPE QTY RATE AMOUNT EPDM RUBBER INSTALL 1,230 SQ FT 1/2" EPDM CAP 100% COLOR OVER 1.5" BASE RUBBER 1,230 15.00 18,450.00 FILTER FABRIC PROVIDE AND SPREAD 1,230 SQ FT FILTER FABRIC 1,230 0.60 738.00 STONE # 57 COMPACTED STONE FOR PLAYSPEC RAINBOW BASE 1 2,550.00 2,550.00 NOTE INSTALLATION IS FOR BOO.02 W/ FAST LANE SLIDE AND EXERCISE STATIONS ONLY. SPINAMI, HAMMOCK, CLOUD 9, AND IKO MEDIUM TO BE DELIVERED ONLY TO PARK FOR INSTALLATION TO BE DONE BY OTHERS NOTE SAFETY SURFACING FOR BOO.02 W/ FAST LANE SLIDE TO BE DONE BY OTHERS *Net 30 w/ PO *3% service charge for all credit card payments. *Pricing only guaranteed for 30 days unless specified above. *Absolutely no engineering, permit fees, bonding, or additional insurance included in above pricing unless specified on line item. *Additional mobilization, poor soils, limited access, or utility issues may result in change orders. *Standard lead times always apply. Contact sales agent for details. **Sign and return when approved. Thank you! SUBTOTAL 140,380.58 TAX (0)0.00 SHIPPING 8,300.00 TOTAL $148,680.58 Accepted By Accepted Date Open Session Item SUBJECT: Contract Award (PUR-1479) – Treatment for Substance Use Disorders at the Washington County Sheriff’s Office - Day Reporting Center PRESENTATION DATE: November 3, 2020 PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing Department and Rebecca Hogamier, Program Director, Day Reporting Center RECOMMENDED MOTION: Move to award the contract for the Treatment for Substance Use Disorders at the Washington County Sherriff’s Office, Day Reporting Center (DRC) in Washington County, Maryland to the responsible, responsive proposal. REPORT-IN-BRIEF: Attached is an excerpt from the Request for Proposal (RFP) outlining the Overview of the Washington County DRC minimum requirements under the resulting contract. The contract is for an initial term that commenced on July 1, 2020 and end June 30, 2021 with an option to renew the awarded contract for up to four (4) additional one (1) periods. If the Contractor wishes to renew the Contract, he/she shall submit a letter of intent to the County Purchasing Director at least ninety (90) calendar days prior to the expiration of each contract period. The County reserves right to accept or reject any request for the renewal any increase in cost. All other terms and conditions shall remain unchanged. Renewal of this agreement is at the discretion of the Washington County Sheriff’s Office and is also contingent upon the following: 1) the continual award of funds from the Governor’s Office of Crime Control and Prevention (GOCCP) 2) the performance of the Contractor and 3) the goals/outcomes desired by the GOCCP and the Washington County Sheriff’s Office. The Coordinating Committee was comprised of the following members: Day Reporting Center Director (Chairman Designee), Washington County Sheriff, Warden for Washington County Detention Center, Captain for Washington County Detention Center and Purchasing Director. The RFP was advertised locally in the newspaper and on the County’s web site, as well as on the State’s “eMaryland Marketplace Advantage” web site. One hundred eighty-four (184) persons/firms accessed the RFP document from the County’s web site. One (1) provider was represented at the pre-proposal teleconference. One (1) proposal was received. DISCUSSION: N/A FISCAL IMPACT: Governor’s Office for Children (State) funds in the amount of $53,958 is available for these services. CONCURRENCES: Award as recommended by the Coordinating Committee. ALTERNATIVES: N/A ATTACHMENT: (1) Minimum Requirements Excerpt from the RFP document. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form SCOPE OF WORK The Washington County Sheriff’s Office Day Reporting Center (DRC) is alternative to incarceration. The program is a highly structured, non-residential program that offers a comprehensive range of services to non-violent adult male and female offenders with substance related disorders that are sentenced to the DRC and meet eligibility criteria for admission. Offenders live at home and report to the center on a frequently basis. While attending the program, the offender receives various services including intensive treatment for substance use disorders, individual and group counseling, intensive case management, community supervision, reentry coordination, health and wellness, vocational, life skills, soft skills, peer support, financial management and mentoring services. The program spans over approximately six (6) months encompassing five (5) phases, see outline of Phases One through Five. A. Overview of the Washington County DRC 1. Minimum Requirements: a. The treatment for substance use disorders will target criminogenic needs, such as antisocial thought, cognitive restructuring, and provide medication assisted treatment, using Vivitrol. b. All services must be provided at the DRC facility. c. Clinician(s) will work at the DRC facility for a minimum of 40 hours a week at the DRC. Clinicians will be required to work some evenings and some Saturdays to cover DRC hours of operation Monday through Friday, 8:00 a.m. to 8:00 p.m., Saturday, 8:00 a.m. to 4:00 p.m., The DRC will be closed on Sundays and holidays observed by the County. (Attachment No. 6) d. Clinicians must open and secure DRC facility when scheduled. 2. Program Design: a. The DRC will provide: 1) Assessment and referral 2) Individual case management 3) Reentry Services 4) Soft and life skills training 5) Peer support services 6) Mentoring services 7) Treatment for substance use disorders 8) Medication Assisted Treatment, using Vivitrol 9) Job training, job search and job placement skills 10) Parenting coaching 11) Anger management 12) Referrals to specialized services 13) Financial Management 14) Health Visits 15) Random drug and alcohol testing b. The Independent Treatment Service Provider will: 1) In jail assessments, to include substance use disorder and trauma screenings, medication assisted treatment and risk assessments for Day Reporting Center candidates and medication assisted treatment using Vivitrol candidates. 2) Provide ASAM, Levels of Care I and II. 1 treatment at the DRC facility, individual and group counseling. 3) Coordinate referrals to higher ASAM Levels of Care. 4) Coordinate service delivery as it relates to treatment for substance use disorders with other DRC team members and community service providers. 5) Coordinate medication assisted treatment services with prescribing provider. 6) Screen and assist program participants in applying for Maryland Medical Assistance. 7) Seek reimbursement for service provision. 8) Participant in monthly Community Service Provider conference calls. 9) Attend weekly Service Delivery Team meetings. 10) Collect urine specimens, under direct observation for drug and alcohol testing, based on Drug & Alcohol Testing Industry Association standards. 11) Open and secure DRC facility as scheduled. 12) Collect and report demographics and indicator data for performance measures and outcomes tracking. 13) Coordinate insurance authorizations for medication assisted treatment using Vivitrol. 14) Coordinate medication delivery to maintain 28-day schedule for all participants receiving Vivitrol 15) Collaborate with Washington County Health Department to provide Hepatitis A vaccines to DRC participants. 16) Coordinate medication assisted treatment prescribing with program’s certified registered nurse practitioner. 17) Provide a registered nurse to coordinate and conduct medication assisted treatment clinic, using Vivitrol, provide medication assisted treatment using Vivitrol education, collect and interpret urine specimens prior to injections, provide injections. 18) Coordinate and obtain medication assisted treatment prescription insurance authorization. 3. Service Quality and Clinician Accountability: a. The Independent Service Provider will: 1) Comply with all Washington County Sheriff’s Office, Detention Center and Day Reporting Center policies and procedures. 2) Clinician(s) will work at the DRC facility for a minimum of 40 hours a week. 3) Ensure coverage for services when primarily clinician is off due to sickness, vacation or training. 4) Function as a member of the DRC service delivery team. 5) Agree to conditions of Qualified Service Organization Agreement as it relates to sharing of confidential information. 6) Applies cognitive restructuring and moral reconation strategies and technics during treatment for substance use disorders. Open Session Item SUBJECT: Restaurant Relief Grant Program and remaining CARES Act Funding PRESENTATION DATE: Tuesday, November 3, 2020 PRESENTATION BY: Susan Small, Director of Business Development RECOMMENDED MOTION: Move to approve the acceptance of $1,352, 231 of grant funds from the Maryland Department of Business Management through the Department of Commerce for the provision of a restaurant relief grant program in Washington County REPORT-IN-BRIEF: Maryland is launching a new $50 million grant program to provide direct relief to restaurants across the State. These grants can be used for working capital, such as rent, payroll, and job training, purchase of equipment and services to expand outdoor dining, such as tents, heaters, warmers, and carts, infrastructure improvements, such as HVAC system upgrades, technology to support carryout and delivery, purchase of PPE and disposable food containers or utensils, sanitation services, and any other costs that are permitted under a COVID-19 restaurant assistance program that your jurisdiction may already be operating. These funds will be allocated to local jurisdictions in the form of a grant from the state and must be disbursed to businesses by no later than December 31, 2020. The state will provide clear guidelines that jurisdictions must follow to disburse the funds. Additionally, the $50 million in funds will be distributed proportionally based on the number of restaurant establishments located in each jurisdiction. Based on our current data, we expect Washington County’s share of the $50 million to be $1,352,231. Additionally, the Department of Business Development has approximately $800,000 left in CARES Act Rise Up Business Stabilization fund. We would like to disburse the remaining amount evenly to previously awarded businesses. Which is approximately $1,057 per business. DISCUSSION: Washington County Department of Business Development will be utilizing the previous Rise Up Grant guidelines as a basis for the new Restaurant Relief Grant Program. A new application must be filled out and submitted for review and approval by each restaurant, although the required accompanying documentation has been simplified. If a restaurant has applied to the Rise Up Grant and received an award, they are entitled to apply for this as well. With a maximum of $20,000 for each grant, on a first come, first serve basis, we hope to assist the restaurant community in Washington County as swiftly as possible. The deadline for applications will be December 18th, 2020. FISCAL IMPACT: N/A CONCURRENCES: Kirk Downey, Interim County Administrator/County Attorney; Susan Buchanan, Director of Grant Management ALTERNATIVES: N/A ATTACHMENTS: Restaurant Relief Application AUDIO/VISUAL NEEDS: Board of County Commissioners of Washington County, Maryland Agenda Report Form - 1 - Rise Up Restaurant Relief Washington County Grant Assistance Program APPLICATION FORM By completing this application, the applicant accepts the following terms: 1.All of the information set forth in the Application is true and correct. 2.The Grantee and the person signing below have the authority or right to sign this formal application and agree to its terms. 3.The applicant is and will remain, in compliance with the laws of the Federal Government and the State of Maryland and its political subdivisions, including all laws prohibiting dis- crimination. 4.If any information or certification in the Application or any attachments to the Application are false or materially misleading, the Grantee shall repay any awarded grant funds back to Washington County in the full amount. Eligibility Criteria 1.Must own, rent, or lease a permanent or mobile commercial food and/or beverage service location in Washington County as of March 1, 2020 (non-profit organizations, commissaries, food banks, groceries, farmers markets, vending machines, home kitchens, etc. are not eligible) 2.Business must have a current Washington County business license and have been in busi- ness on March 1, 2020, and the business must be in good standing with Washington County Government and the State of Maryland with no outstanding taxes, fees, or other charges, and registered with the state, if required by law. 3.Demonstrate operational expenses or purchases incurred due to COVID-19 in the periods from March 1, 2020 through December 30, 2020. 4.Eligible expenses may include, but are not necessarily limited to working capital, such as rent, payroll, and job training, purchase of equipment and services to expand outdoor dining, such as tents, heaters, warmers, and carts, infrastructure improvements, such as HVAC system upgrades, technology to support carryout and delivery, purchase of PPE and disposable food containers or utensils, sanitation services, and any other costs re- lated to continuity of business. 5.Applications from franchise restaurants will be accepted as long as the franchisee does not own more than 2 franchise businesses in Washington County. 6.The maximum amount awarded for this grant will be $20,000 per applicant. - 2 - Criteria Questions: If you answer NO to any of the following questions, then your business does not qualify for this grant. Please visit www.washcorises.net for additional financial assistance. Is the business in good standing with Washington County Government and the State of Mary- land with no outstanding taxes, fees, or other charges, and registered with the state, if re- quired by law? Check: YES ______ or NO _______ Have you owned, rented, or leased a permanent or mobile commercial food and/or beverage service location in Washington County as of March 1, 2020 Check: YES ______ or NO _______ Are you a For-profit, locally owned and operated restaurant? Check: YES ______ or NO _______ I understand all funds must be dispensed by December 30, 2020. Check: YES ______ or NO _______ - 3 - Applicant Information Business Legal Name: ___________________________________________ Doing Business As (DBA):________________________________________ Tax ID/EIN: _________________________ Physical Address: ______________________________________________ City: _________________________________ Phone Number: ___________________________________ Business Website: ____________________________________ Contact Name: ___________________________________ Phone Number: ______________________________ Type of Business: (Choose below) _______ Restaurant _______ Convenience Store ______ Mobile ______ Carry-out only _______ Brewery/Vineyard/Distillery _______ Other: ________________________ Year established:__________ Do you own (with a mortgage), lease, or rent your business site? _______ Lease _______ Rent _______ Own with a mortgage ______ Own without a mortgage Current number of employees: Full-time _________ Part-time _________ Business Structure: _______ Sole Proprietorship ________ Limited Liability Company (LLC) _______ Corporation _______ Partnership ______ S-Corporation Amount of Funds Requested: $______________________ (The award amount will be based on the amount demonstrated as financial stress or disrupted operating expenses or $20,000, whichever is less. These grants can be used for working capital, such as rent, payroll, and job training, purchase of equipment and services to expand outdoor dining, such as tents, heaters, warmers, and carts, infrastructure improvements, such as HVAC system upgrades, technology to support carryout and delivery, purchase of PPE and disposable food containers or utensils, sanitation services, and any other costs related to the impact of COVID-19) Please explain how COVID-19 has impacted your business and how this grant would benefit the stabilization of your restaurant business. - 4 - Please indicate if you have applied for, been awarded or plan to apply for the following programs? US SBA Economic Injury Disaster LOAN (EIDL) ___ Applied ___ Received (Amount $_____) US SBA Economic Injury Disaster GRANT (EIDL) ___ Applied ___ Received (Amount $_____) US SBA Paycheck Protection Program (PPP) ___ Plan to Apply ___ Applied ___ Received (Amount $_____) Maryland Small Business COVID-19 Emergency Relief Grant ___ Applied ___ Received (Amount $_____) Maryland Small Business COVID-19 Emergency Relief Loan ___ Applied ___ Received (Amount $_____) Washington County Rise Up Business Stabilization Grant ___ Applied ___ Received (Amount $_____) Please list any additional funding efforts in which you have applied for. (personal loan, etc.) Application Submission Checklist: The following documents are required in order for an application to be considered complete. It is the applicant’s sole responsibility to ensure everything is submitted in a timely manner. For consideration of your application, the following must be submitted: [ ] Complete and attach Vendor Form and W-9 Form. (required to process payment.) [ ] Completed and Signed Application Additional financial information and/or financial statements may be requested and required. - 5 - ACKNOWLEDGMENT AND CERTIFICATION I/We hereby certify that I/we have read and understand the information contained in the Ap- plication and meet the eligibility guidelines for the program. I/we have willing intentions to continue operating my/our business for at least the next 12 months, subject to further guide- lines from the Maryland Governor and accompanying Governors Order(s). I/we also certify that the above information is true and correct and understand that any misinformation sub- mitted or omitted could result in the dismissal of this request for program assistance. I/we un- derstand that this application does not guarantee assistance and all eligibility guidelines, terms, and conditions must be met in order to receive benefits. Applicant acknowledges that “confidential commercial information” and “confidential financial information” submitted with or on this Application Form are entitled to protection under the Maryland Public Information Act (the “Act”). The County shall produce this Application (and any attachments thereto) to third parties only in accordance with the Act and cases construing same. Applicants must comply with all conditions indicated on their application form and there may be additional supporting documentation requested by the review team at any time during the process. If the application has been approved, the applicant will receive an award notification letter which will serve as the grant agreement document. Signing the grant application and depos- iting or negotiating the grant award check indicates Applicant’s acceptance of all grant terms and conditions. The Applicant further agrees to provide any additional documents that may be need in the future if a federal audit is required. If an audit determines that grant funds were used for an ineligible, impermissible, or disallowed purpose, the recipient acknowl- edges that recipient is liable to and must reimburse the County in the amount of the grant funds used for an ineligible, impermissible, or disallowed purpose. By signing below, I certify that the information above is true and correct, I agree to comply with the program requirements and eligibility as described in the above Rise Up Restaurant Relief Grant Eligibility Criteria and Application, and I understand that if my application is ap- proved, failure to comply with said terms and conditions will result in termination of the Grant Award letter. Submit application to: Washington County Department of Business Development 100 W. Washington Street, Suite 1401 Hagerstown, MD 21740 Riseup@washco-md.net Open Session Item SUBJECT: Potential Legislative Items PRESENTATION DATE: November 3, 2020 PRESENTATION BY: Kirk C. Downey, County Attorney/Int. County Admin. RECOMMENDED MOTION: N/A. Discussion only. REPORT-IN-BRIEF: This is a discussion about potential issues the County may like to see addressed during the next session of the General Assembly. DISCUSSION: The following have been identified from as being items of potential interest: 1. Medical Assistance Program - Emergency Service Transporters - Reimbursement for Transportation and Medical Services; 2. Requirement for a zoning certification prior to issuance of a business license; and 3. Any other matter identified as requiring legislative action. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form