HomeMy WebLinkAbout200416aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
April 16, 2020
OPEN SESSION AGENDA
***In response to the existing State of Emergency, this meeting of the Board of County Commissioners will be
conducted with a virtual component allowing for Commissioner and Staff participation via remote video
conference***
*The meeting will be available for public viewing via the streaming manner in the customary fashion*
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:15 AM REPORTS FROM COUNTY STAFF
10:20 AM BID AWARD (PUR1409) RUNWAY 9-27 REHABILITATION PROJECT – Rick Curry,
Director, Purchasing; Garrison Plessinger, Director, Hagerstown Regional Airport; Mahesh
Kukata, Airport Design Consultants, Inc.
10:25 AM PASSENGER BOARDING BRIDGE CHANGE ORDER – Garrison Plessinger,
Director, Hagerstown Regional Airport
10:30 AM REJECTION OF BID PUR1457 – Brandi Naugle, Buyer, Purchasing; Garrison Plessinger,
Director, Hagerstown Regional Airport
10:35 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-20-0030)
UNIFORM RENTAL SERVICE FOR VARIOUS COUNTY DEPARTMENTS –
Brandi Naugle, Buyer, Purchasing
10:40 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-20-0031) 2020 Ford
Super Duty F550 – Brandi Naugle, Buyer, Purchasing; Mark Bradshaw, Deputy Director,
Water Quality
10:45 AM NORTHERN PUMP STATION – Mark Bradshaw, Deputy Director, Water Quality
10:50 AM PROPERTY ACQUISITION FOR CAPACITY MANAGEMENT PROJECT – Todd
Moser, Real Property Administrator; Mark Bradshaw, Deputy Director, Water Quality
10:55 AM BUDGET ADJUSTMENT – Bridges – Scott Hobbs, Director, Engineering
11:00 AM PROJECT AWARD (PUR1421) ENGINEERING SERVICES – Scott Hobbs, Director,
Engineering
11:05 AM WATER AND SEWER BONDS – TERM OF BONDS - Sara Greaves, CFO
11:10 AM FY21 GENERAL FUND BUDGET PRESENTATION - Sara Greaves, CFO
Wayne K. Keefer
Cort F. Meinelschmidt
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
April 16, 2020
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to
make arrangements no later than ten (10) working days prior to the meeting.
11:35 AM REQUEST FOR CANCELLATION OF TAX SALE, June 2020 – Todd Hershey,
Treasurer; Sara Greaves, CFO
11:40 AM EMPLOYEE INVESTMENT PROGRAMS – Request to dissolve – Rachel Brown,
Director, Human Resources
11:45 AM FISCAL YEAR 2021 ANNUAL TRANSIT GRANT APPLICATION – Kevin Cerrone,
Director, Washington County Transit
11:50 AM ADMINISTRATIVE OFFICE OF THE COURTS SECURITY FUNDING – Approval
to Accept Grant Award – Kristin Grossnickle, Court Administrator
11:55 AM OFFICE OF PROBLEM-SOLVING COURTS DISCRETIONARY GRANT –
Approval to Submit Application and Accept Awarded Funding - Kristin Grossnickle,
Court Administrator
12:00 PM SENATOR AMOSS FUNDING ALLOCATION – Dave Hays, Director, Emergency
Services
12:05 PM REQUEST FOR BUILDING EXCISE TAX WAIVER (Meritus Medical Center) –
Meritus Medical Center Representatives
12:15 PM ADJOURNMENT
Open Session Item
SUBJECT: Bid Award (PUR-1409) Runway 9-27 Rehabilitation Project at Hagerstown Regional
Airport – Richard A. Henson Field
PRESENTATION DATE: April 14, 2020
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing, Garrison Plessinger, Airport
Director and Airport Consultant, Mahesh S. Kukata, PE, of Airport Design Consultants, Inc.
RECOMMENDED MOTION: Move to award the bid to responsible, responsive bidder, C.
William Hetzer, Inc. of Hagerstown, MD with the lowest amount of Base Bid $3,602,425 and
Alternate No. 1 (Taxiways B&D Relocation) in the amount of $2,172,805 for the Total Sum of
$5,775,230 and contingent of the approval of the final contract by the County Attorney’s Office.
REPORT-IN-BRIEF: Attached is the Overall Runway 9-27 Project Summary - Scope of Work.
The bid was advertised in the local newspaper, the State of Maryland’s “eMaryland Marketplace
Advantage” website and on the County’s web site. Ninety (90) persons/companies
registered/downloaded the bid document on-line. Two (2) bids were received on March 18, 2020
as indicated on the Bid Tabulation Matrix. The base bid work is to be completed within seventy-
five (75) consecutive calendar days from Notice to Proceed. An additional eighty-five (85)
consecutive calendar days will be provided for ADD Alternate No.1. If the work is not completed
within the time period specified, the Contractor will be liable for liquidated damages of two
thousand five hundred (2,500) dollars per consecutive calendar day for exceeding the contract
duration and two thousand five hundred ($2,500) dollars per 15 minutes (or part thereof) for delay
in runway opening.
DISCUSSION: N/A
FISCAL IMPACT: This project is part of the Airport’s CIP budget program at a cost of
approximately $6,304,480. Runway 9-27 Rehabilitation project RUN018 is currently budgeted at
$6,307,040. Based on the CARES Act, FAA will be funding the project as a 100% grant. There
will be no local and state share required. Grant application, which was sent prior to CARES Act,
shows the following cost summary.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Hagerstown Regional Airport - Richard A. Henson Field Grant 3-24-0019-063-2020 Cost Summary; 3/18/2020 Runway 9-27 Rehabilitation
Item Description Cost
C William Hetzer, Inc - Construction $5,775,230.00
Airport Design Consultants Inc - Construction Phase Services $527,000.00
C&S Engineers - Independent Fee Estimate $2,250.00
Grand Total: $6,304,480.00
FAA (90%): $5,674,032.00
MAA (5% of Construction Cost): $288,761.00
HGR: $341,687.00
CONCURRENCES: Airport Consultant – Airport Design Consultants, Inc. and Airport Director
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Washington County, Maryland
Budget Adjustment Form
(: Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department
i Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds.
Department Head Authorization (Garrison Plessinger Digitally signed by0 Garrison Plessinger
Date: 2020.04.13 8:56:33-04'00'
Division Director/ Elected Official Authorization
Budget & Finance Director Approval
County Administrator Approval
County Commissioners Approval
Print Form
Transaction/Post -Finance
Kelcee MaceDI.9ta"Y'0'q"''Y"elc"Mace
Deputy Director - Finance Dte2D1.041308.4934-0 0'
Preparer, if applicable
Required approval with date
If applicable with date
Required approval with date
Required approval with date
Required > $ 25,000 with date
Expenditure / Fund Department Project Number Grant Number Activity Code Department and Account Description Increase (Decrease)
Account Number Number Number i +/-
498400
498410
498710
599999
35
45010
RUN018
RUN018
RUN018
RUN018
0000
0000
0000
CNST
Capital Grant - Federal
Capital Grant -State
Capital Transfer - General
Runway 9/27 Rehabilitation
454,500
-325,000
-325,000
-195,500
35
45010
45010
35
35
45010
Explain
Budget Adjustment
I
The Runway 9/27 Rehab project has been approved to be funding 100% Federal under the CARES Act. This budget adjustment changes the funding to
Federal and also reduces the overall project based on the construction bid and grant award.
Required Action by C No Approval Required (: Approval Required Approval Date if Apr 14, 2020
County Commissioners Known
PUR-1409
Section 40 Scope of Work
40-01 Intent of contract. The intent of the contract is to provide for construction and completion,
in every detail, of the work described. It is further intended that the Contractor shall furnish all
labor, materials, equipment, tools, transportation, and supplies required to complete the work in
accordance with the plans, specifications, and terms of the contract.
40-02 Alteration of work and quantities. The Owner reserves the right to make such changes in
quantities and work as may be necessary or desirable to complete, in a satisfactory manner, the
original intended work. Unless otherwise specified in the Contract, the Owner’s Engineer or RPR
shall be and is hereby authorized to make, in writing, such in-scope alterations in the work and
variation of quantities as may be necessary to complete the work, provided such action does not
represent a significant change in the character of the work.
For purpose of this section, a significant change in character of work means: any change that is
outside the current contract scope of work; any change (increase or decrease) in the total contract
cost by more than 25%; or any change in the total cost of a major contract item by more than 25%.
Work alterations and quantity variances that do not meet the definition of significant change in
character of work shall not invalidate the contract nor release the surety. Contractor agrees to
accept payment for such work alterations and quantity variances in accordance with Section 90,
paragraph 90-03, Compensation for Altered Quantities.
Should the value of altered work or quantity variance meet the criteria for significant change in
character of work, such altered work and quantity variance shall be covered by a supplemental
agreement. Supplemental agreements shall also require consent of the Contractor’s surety and
separate performance and payment bonds. If the Owner and the Contractor are unable to agree on
a unit adjustment for any contract item that requires a supplemental agreement, the Owner reserves
the right to terminate the contract with respect to the item and make other arrangements for its
completion.
40-03 Omitted items. The Owner, the Owner’s Engineer or the RPR may provide written notice
to the Contractor to omit from the work any contract item that does not meet the definition of major
contract item. Major contract items may be omitted by a supplemental agreement. Such omission
of contract items shall not invalidate any other contract provision or requirement.
Should a contract item be omitted or otherwise ordered to be non-performed, the Contractor shall
be paid for all work performed toward completion of such item prior to the date of the order to
omit such item. Payment for work performed shall be in accordance with Section 90, paragraph
90-04, Payment for Omitted Items.
40-04 Extra work. Should acceptable completion of the contract require the Contractor to
perform an item of work not provided for in the awarded contract as previously modified by change
order or supplemental agreement, Owner may issue a Change Order to cover the necessary extra
work. Change orders for extra work shall contain agreed unit prices for performing the change
order work in accordance with the requirements specified in the order, and shall contain any
adjustment to the contract time that, in the RPR’s opinion, is necessary for completion of the extra
work.
When determined by the RPR to be in the Owner’s best interest, the RPR may order the Contractor
to proceed with extra work as provided in Section 90, paragraph 90-05, Payment for Extra Work.
Extra work that is necessary for acceptable completion of the project, but is not within the general
scope of the work covered by the original contract shall be covered by a supplemental agreement
as defined in Section 10, paragraph 10-59, Supplemental Agreement.
If extra work is essential to maintaining the project critical path, RPR may order the Contractor to
commence the extra work under a Time and Material contract method. Once sufficient detail is
available to establish the level of effort necessary for the extra work, the Owner shall initiate a
change order or supplemental agreement to cover the extra work.
Any claim for payment of extra work that is not covered by written agreement (change order or
supplemental agreement) shall be rejected by the Owner.
All change orders, supplemental agreements, and contract modifications must eventually be
reviewed by the FAA. Unless specifically requested by the FAA, the Owner does not have to
obtain prior FAA approval for contract changes except for the Buy American review, if required.
However, if an Owner proceeds with contract changes without FAA approval, it is at the Owner’s
risk.
40-05 Maintenance of traffic. It is the explicit intention of the contract that the safety of aircraft,
as well as the Contractor’s equipment and personnel, is the most important consideration. The
Contractor shall maintain traffic in the manner detailed in the Construction Safety and Phasing
Plan (CSPP).
a. It is understood and agreed that the Contractor shall provide for the free and unobstructed
movement of aircraft in the air operations areas (AOAs) of the airport with respect to their own
operations and the operations of all subcontractors as specified in Section 80, paragraph 80-04,
Limitation of Operations. It is further understood and agreed that the Contractor shall provide for
the uninterrupted operation of visual and electronic signals (including power supplies thereto) used
in the guidance of aircraft while operating to, from, and upon the airport as specified in Section
70, paragraph 70-15, Contractor’s Responsibility for Utility Service and Facilities of Others.
b. With respect to their own operations and the operations of all subcontractors, the Contractor
shall provide marking, lighting, and other acceptable means of identifying personnel, equipment,
vehicles, storage areas, and any work area or condition that may be hazardous to the operation of
aircraft, fire-rescue equipment, or maintenance vehicles at the airport in accordance with the
construction safety and phasing plan (CSPP) and the safety plan compliance document (SPCD).
Refer to AC 150/5210-5, Painting, Marking and Lighting of Vehicles Used on an Airport
and AC 150/5370-2, Operational Safety on Airports During Construction for applicable
standards.
c. When the contract requires the maintenance of an existing road, street, or highway during
the Contractor’s performance of work that is otherwise provided for in the contract, plans, and
specifications, the Contractor shall keep the road, street, or highway open to all traffic and shall
provide maintenance as may be required to accommodate traffic. The Contractor, at their expense,
shall be responsible for the repair to equal or better than preconstruction conditions of any damage
caused by the Contractor’s equipment and personnel. The Contractor shall furnish, erect, and
maintain barricades, warning signs, flag person, and other traffic control devices in reasonable
conformity with the Manual on Uniform Traffic Control Devices (MUTCD)
(http://mutcd.fhwa.dot.gov/), unless otherwise specified. The Contractor shall also construct and
maintain in a safe condition any temporary connections necessary for ingress to and egress from
abutting property or intersecting roads, streets or highways. Unless otherwise specified herein, the
Contractor will not be required to furnish snow removal for such existing road, street, or highway.
40-06 Removal of existing structures. All existing structures encountered within the established
lines, grades, or grading sections shall be removed by the Contractor, unless such existing
structures are otherwise specified to be relocated, adjusted up or down, salvaged, abandoned in
place, reused in the work or to remain in place. The cost of removing such existing structures shall
not be measured or paid for directly, but shall be included in the various contract items.
Should the Contractor encounter an existing structure (above or below ground) in the work for
which the disposition is not indicated on the plans, the Resident Project Representative (RPR) shall
be notified prior to disturbing such structure. The disposition of existing structures so encountered
shall be immediately determined by the RPR in accordance with the provisions of the contract.
Except as provided in Section 40, paragraph 40-07, Rights in and Use of Materials Found in the
Work, it is intended that all existing materials or structures that may be encountered (within the
lines, grades, or grading sections established for completion of the work) shall be used in the work
as otherwise provided for in the contract and shall remain the property of the Owner when so used
in the work.
The removal of large or complicated existing structures such as box-culverts, underground storage
tanks, large underground electrical vaults, large reinforced concrete structures or foundations, or
similar existing airport facilities should be provided for in separate technical specifications.
Contract pay items should also be provided in the contract proposal to cover payment for such
work.
40-07 Rights in and use of materials found in the work. Should the Contractor encounter any
material such as (but not restricted to) sand, stone, gravel, slag, or concrete slabs within the
established lines, grades, or grading sections, the use of which is intended by the terms of the
contract to be embankment, the Contractor may at their own option either:
a. Use such material in another contract item, providing such use is approved by the RPR and
is in conformance with the contract specifications applicable to such use; or,
b. Remove such material from the site, upon written approval of the RPR; or
c. Use such material for the Contractor’s own temporary construction on site; or,
d. Use such material as intended by the terms of the contract.
Should the Contractor wish to exercise option a., b., or c., the Contractor shall request the RPR’s
approval in advance of such use.
Should the RPR approve the Contractor’s request to exercise option a., b., or c., the Contractor
shall be paid for the excavation or removal of such material at the applicable contract price. The
Contractor shall replace, at their expense, such removed or excavated material with an agreed equal
volume of material that is acceptable for use in constructing embankment, backfills, or otherwise
to the extent that such replacement material is needed to complete the contract work. The
Contractor shall not be charged for use of such material used in the work or removed from the site.
Should the RPR approve the Contractor’s exercise of option a., the Contractor shall be paid, at the
applicable contract price, for furnishing and installing such material in accordance with
requirements of the contract item in which the material is used.
It is understood and agreed that the Contractor shall make no claim for delays by reason of their
own exercise of option a., b., or c.
The Contractor shall not excavate, remove, or otherwise disturb any material, structure, or part of
a structure which is located outside the lines, grades, or grading sections established for the work,
except where such excavation or removal is provided for in the contract, plans, or specifications.
40-08 Final cleanup. Upon completion of the work and before acceptance and final payment will
be made, the Contractor shall remove from the site all machinery, equipment, surplus and
discarded materials, rubbish, temporary structures, and stumps or portions of trees. The Contractor
shall cut all brush and woods within the limits indicated and shall leave the site in a neat and
presentable condition. Material cleared from the site and deposited on adjacent property will not
be considered as having been disposed of satisfactorily, unless the Contractor has obtained the
written permission of the property Owner.
END OF SECTION 409
PUR-1409
Runway 9-27 Rehabilitation
Hagerstown Regional Airport
Item Description Unit Total Price Total Price
M-100-4.1 Maintenance and Protection of Traffic LS 1 $105,650.00 $105,650.00 $211,915.00 $211,915.00
M-150-5.1 Project Survey and Stakeout LS 1 $37,380.00 $37,380.00 $47,190.00 $47,190.00
C-100-14.1 Contractor Quality Control Program LS 1 $5,750.00 $5,750.00 $84,561.00 $84,561.00
C-102-5.1e Stone Construction Entrance EA 1 $2,220.00 $2,220.00 $3,500.00 $3,500.00
C-105-6.1 Mobilization LS 1 $180,000.00 $180,000.00 $211,915.00 $211,915.00
P-101-5.2 Cold Milling, 2” Depth SY 119,200 $4.15 $494,680.00 $2.61 $311,112.00
P-101-5.7 VSR Pavement Removal LS 1 $6,590.00 $6,590.00 $118,000.00 $118,000.00
P-401-8.1 Asphalt Surface Course TON 21,400 $100.00 $2,140,000.00 $124.32 $2,660,448.00
P-401-8.2 Asphalt Surface Course for Temporary
Ramps TON 300 $210.00 $63,000.00 $124.32 $37,296.00
P-603-5.1 Emulsified Asphalt Tack Coat GAL 13,600 $3.05 $41,480.00 $7.28 $99,008.00
P-620-5.1a Marking Removal 7 3,000 $4.15 $12,450.00 $2.48 $7,440.00 *
P-620-5.1b Permanent Marking SF 116,500 $1.25 $145,625.00 $0.97 $113,005.00 *
P-620-5.1c Temporary Marking SF 116,500 $1.25 $145,625.00 $0.66 $76,890.00
P-620-5.2a Compass Rose LS 1 $5,500.00 $5,500.00 $4,950.00 $4,950.00
P-621-5.1 Pavement Grooving SY 102,000 $1.45 $147,900.00 $1.69 $172,380.00 *
L-101-5.1 L-802A 24” Airport Rotating Beacon LS 1 $32,450.00 $32,450.00 $37,520.00 $37,520.00
L-105-7.7 LF 50 $5.50 $275.00 $7.84 $392.00
L-110-5.3 LF 30 $33.00 $990.00 $44.00 $1,320.00 *
L-125-5.4 LS 1 $29,700.00 $29,700.00 $39,760.00 $39,760.00
L-125-5.8 EA 1 $5,160.00 $5,160.00 $5,040.00 $5,040.00
*
M-100-4.1 Maintenance and Protection of Traffic LS 1 $30,190.00 $30,190.00 $175,786.00 $175,786.00
$4,243,642.00
Highway & Saftety Services, Inc.
Gaithersburg, MD
C. William Hetzer, Inc.
Hagerstown, MD
$3,602,425.00
Bids Opened: 3-18-2020
PUR-1409
Runway 9-27 Rehabilitation
Hagerstown Regional Airport
Item Description Unit Total Price Total Price
Highway & Saftety Services, Inc.
Gaithersburg, MD
C. William Hetzer, Inc.
Hagerstown, MD
M-150-5.1 Project Survey and Stakeout LS 1 $8,050.00 $8,050.00 $18,497.00 $18,497.00
C-100-14.1 LS 1 $5,750.00 $5,750.00 $47,000.00 $47,000.00
C-102-5.1a Silt Fence LF 1,300 $3.30 $4,290.00 $3.52 $4,576.00 *
C-102-5.1b Filter Log LF 130 $16.50 $2,145.00 $18.92 $2,459.60
C-102-5.1c Rock Outlet Protection (Class III)SY 100 $83.00 $8,300.00 $150.00 $15,000.00
C-102-5.1d At-Grade Inlet Protection EA 7 $175.00 $1,225.00 $335.00 $2,345.00 *
C-102-5.1e Stone Construction Entrance EA 2 $1,590.00 $3,180.00 $2,447.50 $4,895.00
C-102-5.1f Soil Stabilization Matting SY 10,000 $1.75 $17,500.00 $2.70 $27,000.00 *
C-105-6.1 Mobilization LS 1 $23,230.00 $23,230.00 $175,786.00 $175,786.00
P-101-5.1 Pavement Removal SY 10,400 $8.70 $90,480.00 $13.00 $135,200.00
P-101-5.3 Cold Milling, Variable Depth, (0.25” to 2”)SY 3,000 $4.70 $14,100.00 $14.58 $43,740.00
P-101-5.4 Demolish 24” RCP Drainage Pipe LF 240 $29.50 $7,080.00 $25.00 $6,000.00
P-101-5.5 Demolish Headwall Structure EA 1 $1,480.00 $1,480.00 $20,000.00 $20,000.00
P-101-5.6 Demolish End Section Structure EA 1 $1,480.00 $1,480.00 $5,000.00 $5,000.00
P-152-4.1 Unclassified Excavation CY 4,700 $31.00 $145,700.00 $55.00 $258,500.00
P-152-4.2 Unsuitable Excavation CY 1,200 $27.50 $33,000.00 $65.00 $78,000.00
P-152-4.3 Contingent Separation Geotextile SY 1,200 $2.60 $3,120.00 $6.00 $7,200.00
P-152-4.4 Contingent Maryland #2 Stone CY 1,200 $43.00 $51,600.00 $95.00 $114,000.00
P-209-5.1 Crushed Aggregate Base Course, 14” Depth SY 9,000 $16.50 $148,500.00 $56.00 $504,000.00
P-401-8.1 Asphalt Surface Course TON 2,530 $110.00 $278,300.00 $124.54 $315,086.20 *
P-403-8.1 Asphalt Mixture Base Course TON 3,100 $99.00 $306,900.00 $124.54 $386,074.00 *
P-603-5.1 Emulsified Asphalt Tack Coat GAL 3,500 $3.05 $10,675.00 $7.28 $25,480.00
P-620-5.1a Marking Removal SF 2,300 $4.15 $9,545.00 $2.48 $5,704.00 *
P-620-5.1b Permanent Marking SF 7,700 $1.25 $9,625.00 $1.21 $9,317.00
Temporary Marking SF 7,700 $1.25 $9,625.00 $0.83 $6,391.00 *
Bids Opened: 3-18-2020
PUR-1409
Runway 9-27 Rehabilitation
Hagerstown Regional Airport
Item Description Unit Total Price Total Price
Highway & Saftety Services, Inc.
Gaithersburg, MD
C. William Hetzer, Inc.
Hagerstown, MD
P-620-5.1d Permanent Surface Painted Sign Markings (SPS)SF 1,200 $3.30 $3,960.00 $4.40 $5,280.00
P-620-5.1e Temporary Surface Painted Sign Markings (SPS)SF 1,200 $3.30 $3,960.00 $2.75 $3,300.00
D-701-5.1 24” Reinforced Concrete Pipe (RCP Class V)LF 300 $91.00 $27,300.00 $155.00 $46,500.00
D-751-5.1 EA 1 $3,710.00 $3,710.00 $25,000.00 $25,000.00
D-751-5.2 Adjust Existing Structure EA 3 $3,720.00 $11,160.00 $8,000.00 $24,000.00
D-752-5.1 EA 1 $3,540.00 $3,540.00 $10,000.00 $10,000.00
D-752-5.2 EA 1 $2,230.00 $2,230.00 $2,500.00 $2,500.00
T-901-5.1 Hydroseeding AC 5 $3,740.00 $18,700.00 $3,729.00 $18,645.00
T-904-5.1 Sodding SY 1,900 $9.90 $18,810.00 $9.90 $18,810.00
T-905-5.1 Topsoil, 4” Depth SY 26,100 $6.50 $169,650.00 $8.35 $217,935.00
L-104-6.1 Temporary Airfield Lighting AL 1 $35,000.00 $35,000.00 $35,000.00 $35,000.00
L-105-7.1 EA 85 $195.00 $16,575.00 $224.00 $19,040.00
L-105-7.2 EA 1 $2,850.00 $2,850.00 $672.00 $672.00
L-105-7.3 Remove Existing Junction Box EA 4 $250.00 $1,000.00 $336.00 $1,344.00
L-105-7.4 Remove Existing Electrical Handhole/Manhole EA 4 $1,990.00 $7,960.00 $224.00 $896.00
L-105-7.5 Remove Existing Conduit LF 4,600 $4.40 $20,240.00 $5.60 $25,760.00 *
L-105-7.6 Remove Existing Duct Bank LF 200 $115.00 $23,000.00 $6.72 $1,344.00
L-105-7.7 LF 5,800 $1.10 $6,380.00 $1.68 $9,744.00
L-105-7.8 EA 15 $1,810.00 $27,150.00 $560.00 $8,400.00
L-108-5.1 LF 5,600 $2.50 $14,000.00 $3.36 $18,816.00
L-108-5.2 LF 5,000 $7.20 $36,000.00 $8.40 $42,000.00
Bids Opened: 3-18-2020
PUR-1409
Runway 9-27 Rehabilitation
Hagerstown Regional Airport
Item Description Unit Total Price Total Price
Highway & Saftety Services, Inc.
Gaithersburg, MD
C. William Hetzer, Inc.
Hagerstown, MD
L-110-5.1 LF 4,300 $14.25 $61,275.00 $16.80 $72,240.00
L-110-5.2 LF 600 $35.00 $21,000.00 $39.20 $23,520.00
L-110-5.3 LF 700 $14.25 $9,975.00 $15.68 $10,976.00
L-110-5.4 LF 200 $130.00 $26,000.00 $156.80 $31,360.00
L-115-5.1 4’x4’x4’ Pre-Cast Aircraft Rated Handhole EA 4 $13,200.00 $52,800.00 $14,560.00 $58,240.00
L-125-5.1 EA 1 $2,090.00 $2,090.00 $2,464.00 $2,464.00
L-125-5.2 EA 1 $4,180.00 $4,180.00 $4,816.00 $4,816.00
L-125-5.3 EA 86 $1,870.00 $160,820.00 $2,352.00 $202,272.00
L-125-5.5 EA 4 $8,250.00 $33,000.00 $9,968.00 $39,872.00
L-125-5.6 EA 5 $9,020.00 $45,100.00 $10,640.00 $53,200.00
L-125-5.7 EA 8 $9,790.00 $78,320.00 $11,424.00 $91,392.00
*
*
* Corrected calculations based on unit pricing
$3,518,374.80
$7,762,016.80Grand Total Sum Bids A and B Alternate-1:
(Sum of Base Bid and Add Alternate-1)
$2,172,805.00
$5,775,230.00
Bids Opened: 3-18-2020
Open Session Item
SUBJECT: Passenger Boarding Bridge Change Order
PRESENTATION DATE: April 14, 2020
PRESENTATION BY: Garrison Plessinger, Airport Director
RECOMMENDATION: To approve change order
REPORT-IN-BRIEF: Change order required in order to adjust Callas contract to include the
passenger boarding bridge under the terminal project contract.
DISCUSSION: The passenger boarding bridge project was approved for application and acceptance
of the entitlement grant for the Hagerstown Regional Airport on March 3rd 2020. This change order allows
the airport to utilize the current contract for Callas Contractors who were awarded the terminal project.
The passenger boarding bridge was an add alternate in the terminal project. Now that funding is approved
and secured, we would like to adjust the contract accordingly. The project entails the following.
• Installation of a passenger boarding bridge for one (1) gate including the ramp inside the sterile area.
• PCAir for the passenger boarding bridge.
• All associated structural, architectural, electrical and fire protection work associated with the passenger
boarding bridge installation.
FISCAL IMPACT: Oracle Account No. 515000-35-45010-BLD-CNST-000000
Original Contract Sum: $6,391,000
Change (addition): $1,042,000
New Contract Sum: $7,433,333
CONCURRENCES: NA
ALTERNATIVES: NA
ATTACHMENTS: CALLAS-CO#1-PAX Boarding Br (02-19-20)
AUDIO/VISUAL NEEDS: NA
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Mahesh S. Kukata, PE Digitally signed by Mahesh S.
Kukata, PE
Date: 2020.02.19 14:48:17 -05'00'
Rob Martin Digitally signed by Rob Martin
Date: 2020.02.19 15:00:11 -05'00'
Garrison Plessinger Digitally signed by Garrison
Plessinger
Date: 2020.03.25 14:33:36 -04'00'
Open Session Item
SUBJECT: Rejection of Bid - (PUR-1457) for One (1) New or Used 2020 or Latest Production
Model Belt Loader for the Hagerstown Regional Airport
PRESENTATION DATE: March 31, 2020
PRESENTATION BY: Brandi Naugle, CPPB, Buyer and Garrison Plessinger, Airport Director
RECOMMENDED MOTION: Move to take action, in the best interest of the County and to
request the bid for One (1) New or Used 2020 or Latest Production Model Belt Loader for the
Hagerstown Regional Airport be rejected due to the bid exceeded the estimated budget.
REPORT-IN-BRIEF: Notice of the Invitation to Bid (ITB) was published in the local newspaper,
listed on the State of Maryland’s “eMaryland Marketplace Advantage” (eMMA) website and on
the County’s website. One (1) persons/companies registered/downloaded the bid document on-
line and one (1) bid was received for this unit.
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase – (INTG – 20-0030) Uniform Rental Service for
Various County Departments
PRESENTATION DATE: March 17, 2020
PRESENTATION BY: Brandi Naugle, CPPB, Buyer – Purchasing Department
RECOMMENDED MOTION: Move to authorize by Resolution, the utilization of Intergovernmental
Cooperative Purchase/Uniform Rental Services contract with Omnia/US Communities, via Prince
William County Schools Virginia (Contract Number: R-BB-190002) that was awarded to Cintas of
Cincinnati, OH.
REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public Local
Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and services
through a contract entered into by another governmental entity, in accordance with the terms of the
contract, regardless of whether the County was a party to the original contract. The government of
Prince William County Schools took the lead in soliciting the resulting agreement. If the Board of
County Commissioners determines that participation by Washington County would result in cost
benefits or administrative efficiencies, it could approve the purchase of this service in accordance with
the Public Local Laws referenced above by resolving that participation would result in cost benefits or
in administrative efficiencies.
The County will benefit with direct cost savings in the purchase of this service because of the economies
of scale this large buying group leveraged. I am confident that any bid received as a result of an
independent County solicitation would exceed the spend savings that U.S. Communities provides
through this agreement. Additionally, the County will realize savings through administrative
efficiencies as a result of not preparing, soliciting and evaluating a bid, and potentially defending any
resulting award. This savings/cost avoidance would, I believe, be significant. Under the current contract
each department has an employee who is involved in the counting of garments that are picked up for
cleaning; Cintas utilizes a bar code system that tracks each garment, which will eliminate a County
employee having to be involved in the counting of garments. The Omnia/U.S. Communities’ contract
is for a five (5) year period. The contract was awarded December 13, 2018 through October 31, 2023,
with the option to renew for two (2) additional two (2) year periods, upon mutual written consent of
the parties. Proposed prices shall remain firm for the initial term of the contract.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the budgets of the various departments: Parks & Facilities,
Building Maintenance, Highway Department, Solid Waste Department, Department of Transit, Black Rock
Course, Airport and the Department of Water Quality.
CONCURRENCES: N/A
ATTACHMENTS: Cintas’ Pricing Matrix
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ITEM New US Community Pricing
Pleated Pants $0.20
Women's Comfort Shirt LS/SS $0.17
PREMIUM PRO-KNIT POLO SHIRTS $0.23
HIGH IMAGE JACKETS $0.35
CARHARTT SHIRT $0.33
CARHARTT 5 POCKET JEAN $0.37
CARHARTT CARPENTER JEAN $0.37
CARHARTT WORK PANT $0.42
Men's Oxford Shirt $0.25
Men's Polo Shirt $0.34
Men's Long Sleeve Shirt $0.17
Men's Short Sleeve Shirt $0.17
Men's Long Sleeve Shirt (Cotton) $0.25
Men's Pants $0.19
Men's Pants (cotton)$0.34
Men's Pants (Jeans) Classic Fit $0.37
Men's Pants (Jeans) Relaxed Fit $0.37
Men's Cargo Pants $0.33
Women's Long Sleeve Shirt $0.17
Women's Short Sleeve Shirt $0.17
Women's Polo Shirt $0.34
Womens Pants $0.19
Women's Pants Cargo $0.33
Women's Pants (Jeans) Carhartt $0.37
T-Shirts $0.17
Jacket (Lightweight) (per jacket)$0.40
Jacket (Heavyweight) (per jacket)$1.25
Coveralls (Poly Cotton Blend)-Per Coverall $0.25
Coveralls (Cotton)-Per Coverall $0.45
Coveralls (Insulated)-Per Coverall $0.75
Coveralls (FR)-Per Coverall $0.88
FR Shirts (per shirt)$0.42
FR Pants (per pant)$0.49
Lab Coats (per coat)$0.25
Smocks $0.25
ANSI Class-2 Work Shirt $0.65
Enhanced Viz Work Shirt $0.45
Enhanced Viz Cotton Shirt $0.64
Shop Towels $0.08
Microfiber Towels $0.23
3X5 Carpet Mats $2.00
4x6 Carpet Mats $3.25
3x10 Carpet Mats $4.00
3X5 Scraper Mats $3.50
2x3 Spring Mats $1.50
3x5 Duralite Mats $2.25
3x5 Logo Mat $2.40
24" Dust Mop $0.89
36" Dust Mop $1.05
48" Dust Mop $1.25
60" Dust Mop $1.55
Wet Mop $1.50
Fender Covers $0.80
18" Microfiber Mop $0.27
24" Microfiber Mop $0.36
Fittings No charge
Delivery No charge
Minimum Stop $35.00
Repair No charge
Replace cost of garment
No charge for replacement due to
normal wear and tear.
:
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG -20-0031) One (1) New 2020 Ford Super
Duty F-550 (X5H) XL 4WD Super Cab Truck.
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Brandi Naugle, CPPB, Buyer - Purchasing Department and Mark Bradshaw,
PE, Deputy Director, Department of Water Quality
RECOMMENDED MOTION: Move to authorize by Resolution, the Washington County
Department of Water Quality to purchase One (1) New/Unused 2020 Ford Super Duty F-550 DRW
(X5H) XL 4WD Super Cab 192" WB 84" CA, with a Reading Classic II Enclosed Body & Equipment
from 72 Hour LLC, dba National Auto Fleet Group of Watsonville, CA; at a cost of $69,178.00 and to
utilize another jurisdiction’s contract, Sourcewell contract number 120716-NAF (Formally known as
NJPA, National Joint Powers Association) that was awarded by Sourcewell for the period of January
17, 2017 through January 17, 2021 with an option to renew up to one additional one year term.
REPORT-IN-BRIEF: The Code of the Public Laws of Washington County, Maryland (the Code) §1-
106.3 provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a party to the original contract. If the Board of County
Commissioners determines that participation by Washington County would result in cost benefits or
administrative efficiencies, it could approve the purchase of this vehicles in accordance with the Code
referenced above by resolving that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with direct cost savings in the purchase of this vehicle because of the
economies of scale this contract has leveraged. Acquisition of this vehicle by utilizing the Sourcewell
contract and eliminating our County’s bid process would result in administrative efficiencies and cost
savings for the Washington County Department of Water Quality and Purchasing Department. I am
confident that any bid received as a result of an independent County solicitation would exceed the spend
savings that Sourcewell’s contract provides through this agreement.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Department of Water Quality’s Capital Improvement
Plan (CIP) account (VEH010).
CONCURRENCES: Division Director of Environmental Management
ALTERNATIVES:
1.Advertise a formal bid and the County could possibly incur a higher cost for the purchase, or
2. Do not award the purchase of the truck.
ATTACHMENTS: 72 Hour LLC, dba National Auto Fleet Group quote, dated January 31,2020.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
2/6/2020 Sell,service,and deliver letter
490 Auto Center :Crive.Watsonville,CA 95076
(855)289·6572·(S31)490·8497 Fax
Fie et@N ationalAutoFI eetGrou p.e e m
1/31/2020
2/612020 Re-Configured Quote 10:12746 R2
Order Cut Off Date:TBA
Mr Mark Bradshaw
Washington County
16232 Elliott Parkway
Williamsport,Maryland,21795
Dear Mark Bradshaw,
National Auto Fleet Group is pleased to quote the following vehicle(s)for your consideration.
One (1)New/Unused (2020 Ford Super Duty F-550 DRW (X5H)XL 4WD SuperCab 192"WB 84"CA,Reading
Classic II Enclosed Body &Equipment (details enclosed).)and delivered to your specified location,each for
One Unit
$44,018.00ContractPrice
Reading Classic II Enclosed Body
&Equipment (details enclosed).
2 additional key(s)
Tax (0.0000 %)
Tire fee
Total
$24,760.00
$400.00
$0.00
$0.00
$69,178.00
-per the attached specifications.
This vehicle(s)is available under the Sourcewell (Formerly Known as NJPA)Contract 120716-NAF .Please
reference this Contract number on all purchase orders to National Auto Fleet Group.Payment terms are Net 20 days
after receipt of vehicle.
Thank you in advance for your consideration.Should you have any questions,please do not hesitate to call.
Sincerely,
Jesse Cooper
Account Manager
Email:Fleet@NationaIAutoFleetGroup.com
Office:(855)289-6572
Fax:(831)480-8497
Quoting Department
Account Manager
Fleet@NationaIAutoFleetGroup.com
(855)289-6572
GMC.
TOYOTA
https:/Iwww.nationalautofleetgroup.com/OrderRequestiSS DPrintl12746?ws=true&se=true&ssdType=QuickQuote 3 /11
2/6/2020 Sell,service,and deliver letter
In order to Finalize your Quote,_Rlease submit this
Rurchase Racket to your governing body for Purchase
Order AP-Rroval.Once you issue a Purchase Order
p-Iease send by:
Fax:(831)480-8497
Mail:National Auto Fleet Group
490 Auto Center Drive
Watsonville,CA 95076
Email:Fleet@nationalautofleetgroup-.com
We will then send a W-9 if you need one
Please contact our main office with any questions:
1-855-289-6572
https:Ilwww.nationalautofleetgroup.com/OrderRequesUSSDPrinU12746?ws=true&se=true&ssdType=QuickQuote 4 /11
SAM TOZOUR
ST ozour@readingequipment.com
445-444-5211
Q U OT AT IO N ID :KBA00 710
D AT E :1 /27 /2020
Page 1 of 5
Bill To:NATIONAL AUTO FLEET GROUP End User:WASHINGTONCOUNTYMARYLAND
Description :TPA72-1 32DW
Customer#:81763
490 AUTO CENTER DRIVE
WATSON ,CA 95076
Contact:
Phone:855-289-6572
Fax:562-684-0642
Email:
Terms :N30
RFQ/Spec#:1645
Ship To:NATIONALAUTO FLEET GROUP
490 AUTO CENTER DRIVE
WATSON ,CA 95 0 76
Contact:
Phone :855 -2 89-657 2
Ship Via:TBD -SEE QUOTE
TotalUnits:1
Quote valid until:4 /26 /202 0
Entered By:Keith Allen
Upfit Branch:CLINTON ,MD
Lead Time:16-18WEEKS ARO
Customer PO:
Chassis Location :CUSTOMERSUPPLIED
Dealer Code :
CHASSIS NOTE:This quote is based on the following chassis information to ensure fitment and safety.
ADy_changes will require an updated quote.
Make:FORD Vehicle Code:FSH-FSSO-13 CA:84.0 Engine Type:GAS
Model:F-SSO Cab Type:SUPER WB:192.0 Engine Model:
CREW
Year:2020 Single/Dual RW:DRW Drive:4X4 Fuel Tanks:
GVWR:19S00 Paint Code/Color:Desc:CHASSIS CAB
VIN:FO:
2 EA OEM HEAVY DUTY ALTERNATOR IS REQUIRED WITH THE
ADDITION OF ANY ITEMS THAT CREATE A HEAVY ELECTRICAL
DRAW.(LlFTGATES,CRANES,INVERTERS,ETC.)A SECOND
BATTERY MAY ALSO BE REQUIRED.
READING MODEL AL TPA72-132ADW -11'CLASSIC II OW
TAPERED PANEL BODY -STEEL BODY,ALUMINUM TOP
ODY-132"LX 91 1/2"W -72"INSIDE HEAD CLEARANCE.
"COMPARTMENT LAYOUT -RlS &CIS.
UNDERSTRUCTURE.
PANEL TOP TAPERS FULL WIDTH TO 7S"W AT TOP.
FOUR (4)FULL LENGTH SHELVES IN CARGO AREA -RlS &CIS.
FULL REAR DOORS -661/4"H -WITH ONE (1)PERMANENT
DOW IN EACH DOOR.
E (1)PERMANENT WINDOW IN FRONT BULKHEAD.
S"WIDE LOAD SPACE -FLAT DIAMOND PLATE FLOOR.
PATENTED HIDDEN HINGES ON ALL DOORS.
STAINLESS STEEL ROTARY PADDLE LATCHES ON ALL DOORS.
NITROGEN STRUT DOOR HOLDERS ON ALL VERTICAL DOORS.
LED REAR LIGHTS -SITIT &BACKUP.
E COAT IMMERSION PRIMER.
POWDER COAT WHITE FINISH.
6 YEAR LIMITED WARRANTY.
3 EA
EA BODY TO BE ALUMINUM CONSTRUCTION IN LIEU OF STEEL.
INCLUDES SPRING MOUNTING KIT.
10 YEAR LIMITED WARRANTY.
PLEASE NOTE -ALUMINUM BODIES ARE NOT RECOMMENDED
4
SAM TOZOUR
STozour@readingequipment.com
44 5 -444-5 211
QUOTATION ID:K BA 00710
DATE:1 /27 /2020
Page 2 of 5
5
FOR OFF-ROAD USE.
EA TWO (2)LED CEILING MOUNTED 5.5"DOME LIGHTS -INSTALLED
IN CARGO AREA -INCLUDES ON/OFF RECESSED TOGGLE SWITCH
MOUNTED INSIDE REAR DOOR.
6 EA POOCHED BUMPER -POWDER COAT WHITE.
7 EA INSTALL OEM FACTORY SUPPLIED CAMERA -WIRING
INCLUDED.MOUNT CAMERA TO BACK OF UNIT.
INCLUDES TESTING.
8 EA NSTALL CUSTOMER SUPPLIED DECALS.
TO INSTALL TO BE DETERMINED.
G REQUIRED TO DETERMINE LABOR.
9 EA INCLUDE ONE (1)PR READING LOGO MUDFLAPS -
FOR DW SERVICE BODY -BLACK.
10 EA PRE DELIVERY INSPECTION -FOR COMPLETED FORD UNIT.
(WHEN REQUESTED)
11 EA GENERATE CERTIFICATION/ALTERATION LABEL AND/OR
COMPLETE THE MSO WHEN APPLICABLE.
12 EA GENERATE A WEIGHT SLIP FOR COMPLETED UNIT.
13 EA ALL REQUIRED DOCUMENTATION FOR THE FINISHED UNIT
IS TO BE SHIPPED TO CUSTOMER VIA SECOND DAY AIR.
(ADDRESS,CONTACT NAME &PHONE NUMBER REQUIRED)
14 EA DELIVER COMPLETED UNIT VIA LOCAL TRANSPORT TO:
16232 Elliott Parkway
Williamsport MD 21795
15
16 1 EA L1ARY LIGHTING $44 5.00 $445.00
17 EA ECCO -FOUR (4)AMBER COMPACT HIGH INTENSITY LED
NG FLASHERS -1.5"H X 3.67"W X .5"D.
CLASS 1-SURFACE MOUNT.
(2)MOUNTED AT REAR &TWO (2)ON FRONT GRILL.
18 EA PLACARD -"STROBE LIGHT"-UP FITTER SWITCH.
Quote Total does not include any applicable taxes or transportation charges unless specifically noted herein:Quote Total:f--~';"";;_;;"';;";;';;-"i
Sales Tax:f----'=c:::..
Total Due:L-~:..!..:...:=c:::..
,':~·e l'~9 1 ,I O I W i n l g J te ~s ;a:r e ·j o iitjO .n ai ~
.,Be sure to 'check the options desired when signing the quotation to include them with the order.
20 ner\.c"',\<J'j~ALSIZE.
20 GA STEEL CARRYING CASE -WITH MOUNTING
BRACKETS.NOT INSTALLED -SHIPPED LOOSE IN CAB.
o.
SAM TOZOUR
ST ozour@readingequipment.com
445-444-5211
QUOTATION ID:KBA00 71 0
DATE:1/27/2020
P a ge3 o f 5
22
23 $361.00
11.00 0
$3!i1.00 o
Notes:
SAM TOZOUR
STozour@readingequipment.com
445-444 -5211
QUaT AnON ID:KBA00710
DATE:1 /27/2020
Page 4 o f 5
READING TRUCK EQUIPMENT TERMS AND CONDITIONS
Prices quoted herein will be in effect for thirty (30)days (unless specifically noted on the quotation).However,during this time,prices may be
increased according to,but not to exceed,the producer's price index (PPI)change for steel and/or aluminum between the date of the quotation and
the date of the order.Commodity data may be used in conjunction with industry data to determine the increase.
•Reading Truck Equipment ("RTE")ensures all completed vehicles conform to applicable U.S.Federal Motor Vehicle Safety Standards (FMVSS)in
effect at time of manufacture.Customer/end-user is responsible for ensuring this vehicle,when operated,meets all applicable federal,state and
local rules,regulations and statutes,including,but not limited to,those governing safety equipment,cargo securement,and accessories.
•RTE will not be held financially liable for delay in delivery resulting from supply constraints from the chassis and/or equipment manufacturer,labor
strikes,carrier delays,or any delays in RTE's performance due to acts of public enemies,industrial,or civil disturbances,orders of any
governmental or military entity,or natural disaster.
•RTE will provide Customer a notice of release ("Release Notice")of Customer's unit(s)("Vehicle(s)")and Customer will remove,or authorize RTE to
remove,the Vehicle(s)from RTE's lot within five (5)calendar days of the date thereof.After which time,RTE will not be responsible for any loss or
damage thereto,for any reason including,but not limited to,such loss or damage caused by fire,flood,storm,act of God,rodent damage,
vandalism,accident,explosion,war,strike,civil or military authority,or any other similar causes.
•Upon the earlier of (i)five (5)days following a Release Notice or (ii)Customer's receipt of the Vehicle(s),RTE will be entitled to issue an invoice to
Customer.
Delivery to and acceptance by Customer shall be F.O.B.RTE's final assembly location.Customer is responsible for any freight,
shipping,insurance and handling charges for such Vehide(s)unless otherwise specified in the RTE quotation.RTE shall have no liability
whatsoever for damage,loss or deterioration of the Products after delivery of the units to a common carrier,regardless of whether RTE charges
Customer for freight.Customer acknowledges that all claims for losses caused by the carrier,including those for inconvenience,delay or
expense,shall only be made against the carrier.In no event shall Customer deduct any amount for damage in transit from the amount due
hereunder.
•Any Customer modifications to the order that vary from the original specifications and/or drawings approved by the Customer and requested after
the scheduled production date ("Production Start Date")may be billed on a separate invoice after the original order has been completed and
invoiced in accordance with the process described above.
Approved Changes to an Order will be subject to any charges related to the price of goods or additional labor required to implement the change.
Additionally any delivery timing implications that occur for such change will be estimated by RTE at the time of the change.Customer may be
subject to any costs or fees related to any product or material rendered unnecessary after the change.
•Cancelled orders regardless of reason are subject to a charge for time and material incurred by RTE plus any costs or fees related to returning or
disposing of product acquired for the order.
•In addition,Customer agrees to reimburse RTE's current lot lease expenses for every month past fourteen (14)calendar days of the date of the
Release Notice that the Vehicle(s)remain on RTE's lot.Customer also agrees to pay RTE for all costs incurred after fourteen (14)calendar days of
the date of the Release Notice,to maintain the Vehicles in satisfactory (road-worthy)working condition.
•See quote for payment terms.COD customers require a 25%deposit at time of order and balance due upon completion.Payment arrangements
regarding the balance shall be:ACH,wire transfer,certified check,or money order.Balance must be paid in full prior to release of product to
Customer.A 5%surcharge shall apply to any credit card payment.
•All balances over 30 days old are subject to a 1%%monthly service charge (18%per annum)
Remit Deposits to:Reading Truck Equipment,LLC
(Please label envelope -Deposit)PO Box 21051
New York,NY 10087-1051
By signing and accepting this quotation,Customer agrees to accept Reading Truck Equipment terms and conditions as stated above and as stated on the
website https://www.readingequipment.com/terms-and-conditions/
Customer Signature Print Name Title PO#Date
Customer must fill out the information below before the order can be processed:
VIN and/or FO #:I Chassis ETA:I
REMIT ALL PURCHASE ORDERS TO:nassd@readingbody.com
See our website for drop ship/ship thru codes:http://www2.readingbody.com/imgfPDFs/Pool and Drop Ship Codes.pdf
2/6/2020 Sell,service,and deliver letter
Vehicle Configuration Options
ENGINE
Code Description
99N ENGINE:7.3L 2V DEVCT NA PFI V8 GAS,(STD)
TRANSMISSION
Code Description
44G TRANSMISSION:TORQSHIFT 10-SPEED AUTOMATIC,-inc:selectable drive modes:
normal,tow/haul,eco and deep sand/snow (STD)
TIRES
Code Description
TGJ TIRES:225/70RX19.5G BSW AlP,-inc:Optional spare is 225/70Rx19.5G BSW AlP (STD)
PRIMARY PAINT
Code Description
Z1 OXFORD WHITE
PAINT SCHEME
Code Description
STANDARD PAINT
SEAT TYPE
Code Description
AS MEDIUM EARTH GRAY,HD VINYL 40/20/40 SPLIT BENCH SEAT,-inc:center armrest,
cupholder,storage and driver's side manual lumbar
AXLE RATIO
Code Description
X8l LIMITED SLIP W/4.88 AXLE RATIO
ADDITIONAL EQUIPMENT
Code Description
POWER EQUIPMENT GROUP,-inc:Deletes passenger side lock cylinder,upgraded door-
trim panel,Accessory Delay,Advanced Security Pack,SecuriLock Passive Anti-Theft System
90l (PATS)and inclination/intrusion sensors,MyKey,owner controls feature,Power locks,
Remote Keyless Entry,Trailer Tow Mirrors w/Power Heated Glass,manual telescoping,
heated convex spotter mirror and integrated clearance lamps/turn signals,Power Front &
Rear Side Windows,1-touch up/down driver/passenger window
67B 397 AMP ALTERNATOR
86M DUAL 78 AH BATTERY
52B TRAilER BRAKE CONTROllER,-inc:smart trailer tow connector,Verified to be compatible
https:l/www.nationalautofieetgroup.com/OrderRequesUSSDPrinU12746?ws=true&se=true&ssdType=QuickQuote 5 /1 1
2/6/2020 Sell,service,and deliver letter
w/electronic actuated drum brakes only
76C EXTERIOR BACKUP ALARM (PRE-INSTALLED),-inc:Custom accessory
18B PLATFORM RUNNING BOARDS
872 REAR VIEW CAMERA &PREP KIT,-inc:loose camera and wiring bundle
OPTION PACKAGE
Code Description
660A ORDER CODE 660A
https:llwww.nationalautofleetgroup.com/OrderRequestlSSDPrintl12746?ws=true&se=true&ssdType=QuickQuote 6/11
2 /6/2020 Sell,service,and deliver letter
2020 Fleet/Non-Retail Ford Super Duty F-550 DRW XL 4WD
SuperCab 192"WB 84"CA
WINDOW STICKER
2020 Ford Super Duty F-550 DRW XL 4WD SuperCab 192"WB 84"CA
CODE MODEL MSRP
X5H 2020 Ford Super Duty F-550 DRW XL 4WD SuperCab 192"WB 84"CA $46,330.00
OPTIONS
99N ENGINE:7.3L 2V DEVCT NA PFI V8 GAS,(STD)$0.00
44G TRANSMISSION:TORQSHIFT 10-SPEED AUTOMATIC,-inc:selectable drive modes:normal,$0.00
tow/haul,eco and deep sand/snow (STD)
TGJ TIRES:225/70RX19.5G BSW AlP,-inc:Optional spare is 225/70Rx19.5G BSW AlP (STD)$0.00
Z1 OXFORD WHITE $0.00
-STANDARD PAINT $0.00
AS MEDIUM EARTH GRAY,HD VINYL 40/20/40 SPLIT BENCH SEAT,-inc:center armrest,cupholder,$0.00
storage and driver'S side manual lumbar
X8L LIMITED SLIP W/4.88 AXLE RATIO $360.00
90L POWER EQUIPMENT GROUP,-inc:Deletes passenger side lock cylinder,upgraded door-trim panel,$915.00
Accessory Delay,Advanced Security Pack,SecuriLock Passive Anti-Theft System (PATS)and
inclination/intrusion sensors,MyKey,owner controls feature,Power Locks,Remote Keyless Entry,
Trailer Tow Mirrors w/Power Heated Glass,manual telescoping,heated convex spotter mirror and
integrated clearance lamps/turn signals,Power Front &Rear Side Windows,1-touch up/down
driver/passenger window
67B 397 AMP ALTERNATOR $115.00
86M DUAL 78 AH BATTERY $210.00
52B TRAILER BRAKE CONTROLLER,-lnc:smart trailer tow connector,Verified to be compatible $270.00
w/electronic actuated drum brakes only
76C EXTERIOR BACKUP ALARM (PRE-INSTALLED),-inc:Custom accessory $140.00
18B PLATFORM RUNNING BOARDS $445.00
872 REAR VIEW CAMERA &PREP KIT,-inc:loose camera and wiring bundle $415.00
660A ORDER CODE 660A $0.00
Please note selected options override standard equipment
SUBTOTAL $49,200.00
Advert!Adjustments $0.00
Manufacturer Destination Charge $1,595.00
TOTAL PRICE $50,795.00
Est City:N/A MPG
Est Highway:N/A MPG
Est Highway Cruising Range:N/A mi
https:llwww.nationalautofleetgroup.com/OrderRequesIlSSDPrin11 1 2 746?ws=true&se=true&ssdType=QuickQuote 7 /11
--------------------------
2 /6/2020 Sell,service,and deliver letter
Standard Equipment
MECHANICAL
Engine:7.3L 2V DEVCT NA PFI V8 Gas
Transmission:TorqShift 10-Speed Automatic -inc:selectable drive modes:normal,tow/haul,eco and
deep sand/snow
4.88 Axle Ratio
GVWR:18,000 Ibs Payload Package
50-State Emissions System
Transmission w/Oil Cooler
Electronic Transfer Case
Part-Time Four-Wheel Drive
78-Amp/Hr 750CCA Maintenance-Free Battery w/Run Down Protection
HD 240 Amp Alternator
Towing Equipment -inc:Trailer Sway Control
Trailer Wiring Harness
10530#Maximum Payload
HD Shock Absorbers
Front And Rear Anti-Roll Bars
Firm Suspension
Hydraulic Power-Assist Steering
40 Gal.Fuel Tank
Single Stainless Steel Exhaust
Dual Rear Wheels
Auto Locking Hubs
Front Suspension w/Coil Springs
Leaf Rear Suspension w/Leaf Springs
4-Wheel Disc Brakes w/4-Wheel ABS,Front And Rear Vented Discs and Brake Assist
Upfitter Switches
EXTERIOR
Wheels:19.5"Argent Painted Steel -inc:Hub covers/center ornaments not included
Tires:225/70Rx19.5G BSW AlP -inc:Optional spare is 225/70Rx19.5G BSW AlP
Clearcoat Paint
Black Front Bumper w/Black Rub Strip/Fascia Accent and 2 Tow Hooks
Black Fender Flares
Black Side Windows Trim and Black Front Windshield Trim
Black Door Handles
Black Manual Side Mirrors w/Manual Folding
Manual Extendable Trailer Style Mirrors
https:llwww.nationalautofleetgroup.com/OrderRequesUSSDPrinU1 2 746?ws=true&se=true&ssdType=QuickQuote 9 /11
2 /6/2020 Sell,service,and deliver letter
Fixed Rear Window
Light Tinted Glass
,
Variable Intermittent Wipers
Aluminum Panels
Front Splash Guards
Black Grille
Front License Plate Bracket
Reverse Opening Rear Doors
Autolamp Fully Automatic Aero-Composite Halogen Daytime Running Lights Preference Setting
Headlamps w/Delay-Off
Cab Clearance Lights
ENTERTAINMENT
Radio:AM/FM Stereo w/MP3 Player -inc:6 speakers
Radio w/Seek-Scan
Fixed Antenna
SYNC Communications &Entertainment System -inc:enhanced voice recognition,911 Assist,4.2"LCD
center stack screen,AppLink,1 smart-charging USB-C port and steering wheel audio controls
INTERIOR
4-Way Driver Seat -inc:Manual Recline and Fore/Aft Movement
4-Way Passenger Seat -inc:Manual Recline and Fore/Aft Movement
60-40 Folding Split-Bench Front Facing Fold-Up Cushion Rear Seat
Manual Tilt/Telescoping Steering Column
Gauges -inc:Speedometer,Odometer,Oil Pressure,Engine Coolant Temp,Tachometer,Transmission
Fluid Temp,Engine Hour Meter,Trip Odometer and Trip Computer
Fixed Rear Windows
FordPass Connect 4G LTE WiFi Mobile Hotspot Internet Access
Rear Cupholder
Manual Air Conditioning
HVAC -inc:Underseat Ducts
Illuminated Locking Glove Box
Interior Trim -inc:Chrome Interior Accents
Full Cloth Headliner
Urethane Gear Shift Knob
HD Vinyl 40/20/40 Split Bench Seat -inc:center armrest,cupholder,storage and driver's side manual
lumbar
Day-Night Rearview Mirror
Passenger Visor Vanity Mirror
2 12V DC Power Outlets
Full Overhead Console w/Storage and 2 12V DC Power Outlets
https:/Iwww.nationalautofleetgroup.com/OrderRequestlSSDPrintl12746?ws=true&se=true&ssdType=QuickQuote 10 /11
Sell service and deliver letter2/6/2020
Front Map Lights
Fade-To-Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Underhood Lights
Smart Device Remote Engine Start
Instrument Panel Covered Bin and Dashboard Storage
Manual 1st Row Windows
Systems Monitor
Trip Computer
Outside Temp Gauge
Analog Display
Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints
Air Filtration
SAFETY
Driveline Traction Control
Side Impact Beams
Dual Stage Driver And Passenger Seat-Mounted Side Airbags
Dual Stage Driver And Passenger Front Airbags w/Passenger Off Switch
Outboard Front Lap And Shoulder Safety Belts -inc:Height Adjusters
Safety Canopy System Curtain 1st And 2nd Row Airbags
https:llwww.nationalautofieetgroup.com/OrderRequestlSSDPrintl12746?ws=true&se=true&ssdType=QuickQuote 11/11
Open Session Item
SUBJECT: Northern Pump Station.
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Mark Bradshaw P.E, Deputy Director of Engineering Services
RECOMMENDED MOTION: Approve change order for EA Engineering, Science, and
Technology, Inc., PBC in the amount of $158,979.80.
REPORT-IN-BRIEF: EA was awarded the contract to design the new Northern Pump
Station at location previous determined by the County. Once the plans were 90% complete, the
easement documents were prepared, and appraisals were completed for the pump station lot and
easements. When the owners of the pump station lot reviewed the appraisal, they discovered that
the entire parcel was located within the 100 year floodplain. They were upset that the parcel was
located within the floodplain and decided not to sell the County the land needed for the pump
station lot and associated easements.
At this time, the County contacted Mr. Hoffman who owns the property to the south. Mr. Hoffman
has agreed to sell the County the land needed for the pump station lot and associated easement.
The pump station will be located approximately 2,000feet from its previous location thus requiring
major design changes.
The County has secured executed easement options from all property owners.
For more detailed information regarding the design change, please refer to EA's proposal dated
March 10, 2020. Increase contract amount by $158,979.80.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Department of Water Qualities’ Capital Improvement
Plan (CIP) account (LIN042).
CONCURRENCES: Jeremy Mose – DEM Director
ATTACHMENTS: EA price proposal dated March 10, 2020.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
225 Schilling Circle
Hunt Valley, MD 21031
Telephone: 410-584-7000
EA Engineering, Science, Fax: 410-771-1625
and Technology, Inc., PBC www.eaest.com
10 March 2020
Washington County Division of Environmental Management
Department of Engineering Services
16232 Elliott Parkway
Williamsport, MD 21795
Attn: Mr. Mark Bradshaw, P.E.
Subject: Washington County Pump Station Upgrades
EA Proposal No. 0791316A
Dear Mr. Bradshaw:
EA Engineering, Science, and Technology, Inc., PBC (EA) is pleased to offer this proposal to the
Washington County Department of Water Quality (the County) to provide additional engineering
design for the Washington County Pump Station Upgrades project. EA will continue to engage
team subcontractors Fred Seibert and Associates (FSA) for survey and forest stand delineation
effort, ECS Mid-Atlantic, LLC (ECS) for geotechnical evaluation, and Dhillon Engineering, Inc.
(DEI) for electrical, mechanical and structural design support.
Previously, EA completed 30% and 60% design submittals and related permitting effort for the
project, in accordance with the original Scope of Work (September 2018). Prior to submittal of the
90% design, EA was informed by the County that due to land acquisition issues between the
County and a private property owner, an alternate location was necessary for the proposed New
Regional Pump Station. EA presents this proposal for revised scope (Task 4) based on the 11
September 2019 request for proposal provided by the County, and site visit to updated pump
station location in Washington County on 26 September 2019. In addition, EA has included
additional design effort that was required as part of this project (Task 5).
SCOPE OF WORK
This section of the proposal includes EA’s detailed project approach for performing the revised
scope of work.
Task 4 – Revised Scope
Task 5 – Extra Work
Task 4 – Revised Scope
The EA team will develop 90% and Final (100%) Contract Documents based on the revised scope
provided by the County, including updated pump station location and revised forcemain and
gravity main routing.
Mr. Bradshaw, Washington County Pump Station Design
10 March 2020, Page 2
Subtask 4.1 – Pre-Design
As a part of this task, EA and its subcontractors FSA and ECS will:
Prepare subdivision plat and request exemption from the Board of Zoning Appeals (BZA)
for subdivision of the parcel for the updated pump station on the Hoffman property south
of Cearfoss Pike, including preparation of an exhibit and easement plat, and attendance at
one BZA meeting. The County has assumed responsibility for negotiations with property
owner and obtaining property owner signature for the BZA affidavit.
Prepare easement documents for sewer lines at locations noted below, based on revised
routing of forcemain and gravity main. Revised easement plats will be signed and sealed
by a Maryland licensed surveyor. The County has assumed responsibility for easement
negotiations with property owners.
o Hagerstown Soccer Club area (Revise Prepared Easement)
o Grace Academy (Remove Prepared Easement)
o Hoffman Properties (Revise existing CREP easement for re-routed gravity main;
Prepare New Easement for new gravity main abutting existing CREP easement;
Prepare access easement for updated pump station location)
o Eby Property (Prepare New Easement)
o Bostetter Property (Revise Prepared Easement)
Perform all necessary survey work to establish property and easement boundaries and
identify utility crossings for revised pump station location and revised forcemain/gravity
main routing, including roadway right-of-way widths. Survey effort will include field-
run topo in rights-of-way, supplemented with LIDAR outside the rights-of-way as
necessary.
Provide subsurface exploration and geotechnical evaluation in the vicinity of the updated
pump station location, including collection of three soil borings extended to 25 feet below
existing surface and final report. Due to shallow boring refusal on bedrock anticipated in
this area, a five-foot core of the bedrock will be completed at two of the boring locations,
with the third boring extended to the full depth of 25 feet via rock coring, as necessary.
Lab testing for collected borings will include natural moisture tests, gradation analysis,
Atterberg Limits, and up to one proctor.
Subtask 4.2 – Design
Design effort at the updated pump station location will include:
Pump station re-design, including pump station enclosure with integral suction lift
pumps, verification of pump sizing based on revised forcemain routing, site layout and
grading, and erosion and sediment controls.
o Upgrade to existing access driveway, including re-paving utilizing existing SHA
approved entrance to the property, with new stone access driveway after crossing
of existing culvert. EA assumes no additional permitting effort necessary to
complete driveway upgrades.
o Electrical conduit routing for power at updated pump station location.
Routing of approx. 2,900 LF of additional 15-inch SDR 26 PVC Heavy Wall gravity
main from 60% Design Manhole S-1 to revised pump station location, including 8-inch
stubs at all new manholes.
Mr. Bradshaw, Washington County Pump Station Design
10 March 2020, Page 3
Re-routing of approx. 7,200 LF of forcemain from revised pump station location to
connect at 60% Design forcemain location on Bostetter Property at approx. STA. 72+00.
Subtask 4.3 – Design Documents
EA anticipates the Design Documents will include:
Drawing Set with approximately 75 sheets, based on 60% Design Sheet List. Sheets
requiring significant revision due to updated pump station location include:
Maugans Meadow Pump Station – Sewer main routing for approx. 2,900 LF of
additional gravity main to updated pump station location
New Regional Pump Station – Re-routing of approx. 7,200 LF of forcemain
New Regional Pump Station Building (revised as needed)
New Regional Pump Station Electrical/Controls (revised as needed)
Basis of Design Report
Technical Specifications
Engineer’s Cost Estimate
Subtask 4.4 – Permitting
As a part of this subtask, EA will:
Prepare and submit MDE Non-Tidal Wetlands and Waterways Joint Permit Application
for construction in wetlands and floodplains, and temporary disturbance at waterways.
Updated pump station location and re-routed sewer main will require revisions to JPA
and related documents developed during 60% Design.
Revise Forest Stand Delineation (FSD) and Forest Conservation Easement Plat for
relocated New Regional pump station and sewer main re-routing, as necessary, and
recalculate forest conservation requirement. EA assumes offsite mitigation on County’s
Cascade property will continue to be feasible.
Detailed level-of-effort considerations include:
1. Design drawings, Basis of Design Report, Technical Specifications and Engineer’s Cost
Estimate developed in the 60% Design will be utilized as basis for revised scope.
2. EA assumes updated pump station location will be adequate for the proposed package
pump station enclosure, and able to accommodate parcel up to 150 ft x 150 ft.
3. EA assumes updated pump station location is not located in the floodplain, and therefore
no additional hydrologic nor hydraulic modeling will be necessary for the JPA or other
State or County permits.
4. Additional design effort for new electrical service at updated pump station location is
excluded. EA assumes electrical service will be provided at the site by electrical utility.
5. This Scope of Work excludes additional design effort for stormwater management
Task 5 – Extra Work
This task includes additional design effort that was completed at the direction of and based on
discussion with the County, during previous design submittals. The primary scope changes that
occurred during the pre-design, 30% and 60% design milestones are described below.
Mr. Bradshaw, Washington County Pump Station Design
10 March 2020, Page 4
1. Revised forcemain and gravity main routing and revised and/or additional easements as
necessary, including:
Re-routing of forcemain through Bostetter Property and new easement, based on
agreement between County and private property owner;
Extension of gravity main in Cedar Lawn area and revised easement, for coordination
with County’s future design and construction of McCleary Hill subdivision (by
others);
Re-routing of gravity main in Maugans Meadows area, based on conditions field-
verified by County
2. Additional Wetland Delineation, including additional site visit and revisions to report,
based on re-routed forcemain through Bostetter Property
3. Additional upgrades at Maugansville Road pump station, including:
Design of new wet well, based on inadequate volume of existing wet well;
Design of package pump station enclosure, based on determined need for upgraded
pump sizing and related equipment;
PROPOSED SCHEDULE
The following schedule is anticipated by EA, exclusive of County review and permitting
approvals.
Pre-Design Activities NTP + 30 working days
90% Design Submittal NTP + 60 working days
Final (100%) Submittal Receipt of 90% Review Comments + 20 working days
Permitting TBD
Construction Phase Per County Schedule
PROPOSED FEE
EA will complete this scope of work on a fixed price basis as shown in Attachment 1. In
accordance with Washington County Contract PUR-1334, proposed fee is based on current
contract rates effective through 21 July 2020. For any work extending beyond this period, a 3%
increase will be applied to all labor rates, per the Contract terms and in agreement with the
County.
EA appreciates this opportunity to provide these services to Washington County. Please call us
at 410-584-7000 if you have any questions.
Sincerely yours,
EA Engineering, Science, and Technology, Inc., PBC
Regina Cagle Irr, P.E.
Project Manager
cc: Sam Davis, P.E. (EA)
ATTACHMENT 1
Price Proposal
ITEM Job Classification Hourly Rate Number of Hours Price Extended
(rate x hours)
A Project Manager $169.95 144 $ 24,472.80
B Professional Engineer (Water Resources) $140.08 6 $ 840.48
C Professional Engineer (Environmental) $130.81 209 $ 27,339.29
D Professional Engineer (Structural) $159.65 16 $ 2,554.40
E Professional Engineer (Mechanical/Electrical) $159.65 32 $ 5,108.80
F Professional Engineer (Civil/Land Development) $139.05 0 $ -
G Professional Engineer (Geotechnical) $128.75 53 $ 6,835.00
H Design Engineer (Water Resources) $101.97 0 $ -
I Design Engineer (Environmental) $95.79 0 $ -
J Design Engineer (Structural) $103.00 24 $ 2,472.00
K Design Engineer (Mechanical/Electrical) $93.01 48 $ 4,464.43
L Design Engineer (Civil/Land Development) $87.55 362 $ 31,693.10
M Design Engineer (Geotechnical) $97.85 0 $ -
N CAD $77.25 206 $ 15,913.50
O Sr.Environmental Specialist $139.05 28 $ 3,893.40
P Environmental Specialist $97.85 140 $ 13,699.00
Q Property Surveyor $82.40 88 $ 7,251.20
R Survey Crew Chief $77.25 92 $ 7,107.00
S Survey Crew Member $56.65 92 $ 5,211.80
T Clerical $61.80 2 $ 123.60
Sub Total $ 158,979.80
Phase I Design Services Mod - Final Design Price Proposal
TO:
Consultant:
Contractor:
Vendor:
BOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY MARYLAND
100 WEST WASHINGTON STREET, HAGERSTOWN, MARYLAND 21740-4735
CHANGE ORDER
EA Engineering, Sciences and Technology, Inc., PBC
225 Schilling Circle
Hunt Valley, MD 21031
Change Order No. 3 Purchase Order No. RQ-15360
Contract No. PUR-1334 Oracle Account No. 515000-32-42010-LIN042-DSGN00000
Project Title: New Regional Pump Station Date: Mar 11, 2020
The contract time will: r' increase (1 decrease r remain the same by: 90 calendar days C working days
Description of Change:
Relocated the proposed pump station approximately 2,000 feet to the south and redesign the gravity sewer and forcemain.
xeason for
EA was awarded the contract to design the new Northern Pump Station at location previous determined by the County. Once the plans
were 90% complete, the easement documents were prepared and appraisals were completed for the pump station lot and easements.
When the owners of the pump station lot reviewed the appraisal, they discovered that the entire parcel was located within the 100 year
floodplain. They were upset that the parcel was located within the floodplain and decided not to sell the County the land needed for the
numn station lot and associated easements.
At this time, the County contacted Mr. Hoffman who owns the property to the south. Mr. Hoffman has agreed to sell the County the
land needed for the pump station lot and associated easement. The pump station will be located approximately 2,000 feet from its
previous location thus requiring major design changes.
For more detailed information regarding the design change, please refer to EA's proposal dated March 10, 2020. Increase contract
amount by $158,979.80.
The completion date, incorporating the changes included in this change order, is: Aug 1, 2020
The original contract sum was: $360,432.60
Net changes by previous change orders:
$11,005.00
Contract sum prior to this change order:
$371,437.60
By this Change Order, the contract sum will be changed by:
$158,979.80
The new contract sum including this change order will be:
$530,417.40
The Consultant/ContractorNendor shall not commence with the work described hereon until this form is executed by all agents.
Consultant: 7 �� Finance:
Contractor/Vendor: Purchasing:
Mark D Bradshaw Digitally signed by Mark D
Bradshaw
Date: 2020.03.11 13:36:57 -04'00'
Open Session Item
SUBJECT: Property Acquisition for Capacity Management Project
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Todd Moser, Real Property Administrator, Mark Bradshaw, Deputy Director,
Water Quality, Division of Environmental Management
RECOMMENDED MOTION: Move to approve the option agreements for partial property acquisitions
including fee simple and/or easements for the properties listed below and to approve ordinances
approving said purchases and to authorize the execution of the necessary documentation to finalize the
acquisitions.
REPORT-IN-BRIEF: Option agreements have been executed for the eleven properties listed below.
Both the fee simple and easement acquisitions are shown in the table below.
Easement/Fee
Simple
Cost
Soccer Club Pike Feet Perpetual
Utility Easement
Street One LLC Washington Street Feet Perpetual
Utility Easement
Family Trust Parcel 533- Tax ID
13-007632
Perpetual Utility
Easement
Family Trust Parcel 102- Tax ID
13-007802
Feet- Fee,
61,524 Square
Feet- Perpetual
Utility Easement,
13,387 Square
Feet-Perpetual
Access Easement
$0.17 for Perpetual
utility Easement.
Perpetual Access
Easement was donated
Family Trust Parcel 1168- Tax
ID 13-029253
Utility Easement
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Barbara Hoffman Tax Map 24,
Parcel 588- Tax
ID- 13-021678
Perpetual Utility
Easement
LLC Broadfording
Road
54,014 Square
Feet Perpetual
Utility Easement
Bostetter, Jr
Trustee
Broadfording
Road
31,798 Square
Feet Perpetual
Utility Easement
Parcel 110- Tax ID
13-007322
27,286 Square
Feet Perpetual
Utility Easement
Church Road Perpetual Utility
Easement
Parcel 777, Tax ID
13-004749
Feet Perpetual
Utility Easement
DISCUSSION: The County has created a Capital Improvement Plan (CIP) project named the Capacity
Management Project to construct a new regional pump station. The County is proposing to construct a
new pump station that will redirect the flow from the Maugansville area and from the Farm Lane Pump
Station to the Conococheague Wastewater Treatment Plant. When this project is constructed, it would
resolve the capacity issues at the Maugansville Pump Station, Route #11 Pump Station, Showalter Road
Pump Station, and Farm Lane Pump Station. By constructing this project, the County could permit
development to continue in the north end and would address the capacity issues associated with the pump
stations. With the completion of this project, the customers that generate this flow would now become
County customers instead of City of Hagerstown customers. The County would gain approximately
1,731 new customers, thus increasing our customer base by 33% and increasing our user fee revenue by
over one million dollars.
FISCAL IMPACT: CIP Budgeted Project
CONCURRENCES: County Attorney
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Ordinances
AUDIO/VISUAL NEEDS: Aerial Map
!"#$81
!"#$81
£¤56
£¤56
£¤40
National Pike (US 40)
CearfossPike(MD56)
Interstate81
MaugansvilleRoad
BroadfordingRoad
McdadeRoad
Capacity Management Project
$
0 500 1,000 1,500 2,000Feet
Leg end
- Parcel Boundaries
- Proposed Sewer Line Easement
- Proposed Sewer Line within County ROW
Open Session Item
SUBJECT: Budget Adjustment - Bridges
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to approve a budget adjustment for four Capital
Improvement Plan (CIP) bridge projects, BRG083, BRG020, BRG030, and BRG072.
REPORT-IN-BRIEF: The Engineering/Design project cost category in the CIP would be increased
to account for the 80% federal aid funding share up front for consistency.
DISCUSSION: The Budget and Finance office is requesting a budget adjustment to account for
the 80% federal share of funding up front for the Halfway Boulevard Bridges W0912 (BRG083),
Roxbury Road Bridge W5372 (BRG020), Crystal Fall Drive Bridge W3051 (BRG030), and
Keedysville Road Bridge W5651 (BRG072) projects. Currently the Maryland Department of
Transportation holds the 80% federal share and invoices the County for 20% local share for
design and inspection costs. The County requests 80% reimbursement for construction costs, so
the total amount is already shown in the CIP.
FISCAL IMPACT: 100% funding amount will be shown in the CIP for all cost categories that
include federal aid funding. Currently the projects show the 20% local amount only for design
and inspection costs. Adjustment to these budgets affect the current years. The other federal aid
bridge projects affected in the out years of the CIP will be adjusted as part of the budget process.
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Open Session Item
SUBJECT: Project Award Under Engineering Services – Requirements Contract (PUR-1421)
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the Minor Bridge Inspection project to the
lowest responsive, responsible proposer, Brudis & Associates, Inc. in the amount of $104,217.50.
REPORT-IN-BRIEF: Requests for Proposals were provided to the list of consultants under the
Engineering Services – Requirements Contract (PUR-1421). The following price proposals were
received and opened on Wednesday, March 11, 2020 as listed below:
DISCUSSION:
FISCAL IMPACT:
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS:
AUDIO/VISUAL TO BE USED:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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16/14
15/21
12/03
11/10
11/09
06/08
04/15
14/09
07/18
27/04
07/19
11/07
11/04
08/01
10/0310/05
16/11
07/17
07/10
07/13
07/11
07/14
14/03
14/02
09/04
18/02
26/04
06/06
20/01
09/0109/02
27/0127/02
13/08
13/01
13/02
13/05
04/09
04/12
15/0315/0415/05
15/06
15/1115/12
15/01
15/09
15/16
15/1415/19
05/15
05/01
05/02
05/17
05/1605/0605/05
05/12
05/18
05/09
05/1305/1405/1005/03
05/0405/11
02/07
15/02
14/04
07/03
14/01
07/06
07/20
07/07
07/0807/09
07/15
18/05
07/16
09/03
16/04
16/10
16/07
18/0118/03
06/01
06/02
16/02
08/07
16/12
08/05
16/08
08/02
08/03
08/04
18/04
10/01
06/07
16/01
06/04
11/05
19/01
01/03
02/04
01/02
11/02
11/01
01/05
11/08
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10/06
01/01
11/03
01/06
12/01
26/02
12/02
02/01
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13/03
13/07
23/04
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23/01
23/03
23/08
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23/06
04/02
04/13
04/10
04/06
04/14
04/0304/08
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04/05
04/01
04/04
04/11
15/15
15/07
15/18
15/13
15/10
08/06
11/06
02/02
02/0602/05
15/20
15/17
15/08
05/07
07/05
23/02
05/19
18/07 18/10
18/09
18/08
10/02
07/21
02/08
04/16
08/0808/09
11/11
18/1218/13 18/11
#*
#*
#*
W E S T
V I R
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I
A
- Interstate
- Principal Arterial
- Minor Arterial
- Major Collector
- Minor Collector
- Local
- River/Tributaries
- Minor Bridge Structures- Miscellaneous- Municipalities
Washington County Minor Bridge Structure Inventory
#*
#*
Open Session Item
SUBJECT: Water and Sewer Bonds – Term of Bonds – Follow Up
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Sara Greaves, Chief Financial Officer
RECOMMENDEDATION: To provide a consensus to move forward with a 30 year term for
the FY2020 bond issue for water and sewer projects only.
REPORT-IN-BRIEF: This spring, in FY2020, the county will be issuing bonds for the budget
that was passed in May of 2019. Generally, the County has issued bonds for a 20-year term.
DISCUSSION: Bonds for water and sewer projects for FY2020 could be issued up to
$5,680,000. In lieu of bonds, MDE loans could be secured for a portion of this amount which
would provide a lower interest rate over bonds. If loans are provided from MDE, the bond issue
would reduce accordingly. Information on loan eligibility is expected to be provided in early
May from MDE. The projects that bonds could be issued for include:
-Capacity Management Project – $3,180,000
- Smithsburg WwTP Upgrade - $2,500,000
In consultation with our financial advisor and considering the financial condition of the Water
and Sewer Funds, we would like to consider issuing water and/or sewer bonds over a 30-year
period instead of a 20-year period. While borrowing rates are low, we could extend the debt
service payments over a longer period to closer reflect the life of the asset and to better spread
the cost of the project over rate payers. Current existing rate payers will experience a lower debt
burden today with the 30-year option.
FISCAL IMPACT: See attachment for estimates
CONCURRENCES: Not Applicable
ALTERNATIVES: Issue 20-year term
ATTACHMENTS: Bond Scenario Comparison
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Sewer Debt - 20-Year and 30-Year Comparison
Fiscal Year Principal Interest Total Principal Interest Total
Budgetary
Difference PV Difference
2021 $0 $156,880 $156,880 $0 $137,825 $137,825 ($19,055) ($18,680)
2022 190,000 249,650 439,650 105,000 220,875 325,875 (113,775) (109,336)
2023 200,000 239,900 439,900 110,000 215,500 325,500 (114,400) (107,770)
2024 210,000 229,650 439,650 115,000 209,875 324,875 (114,775) (105,993)
2025 225,000 218,775 443,775 120,000 204,000 324,000 (119,775) (108,431)
2026 235,000 207,275 442,275 130,000 197,750 327,750 (114,525) (101,635)
2027 245,000 195,275 440,275 135,000 191,125 326,125 (114,150) (99,306)
2028 260,000 182,650 442,650 140,000 184,250 324,250 (118,400) (100,974)
2029 270,000 169,400 439,400 150,000 177,000 327,000 (112,400) (93,968)
2030 285,000 155,525 440,525 155,000 169,375 324,375 (116,150) (95,190)
2031 300,000 140,900 440,900 165,000 161,375 326,375 (114,525) (92,009)
2032 315,000 125,525 440,525 175,000 152,875 327,875 (112,650) (88,719)
2033 330,000 109,400 439,400 180,000 144,000 324,000 (115,400) (89,094)
2034 350,000 94,150 444,150 190,000 135,700 325,700 (118,450) (89,647)
2035 360,000 79,950 439,950 200,000 127,900 327,900 (112,050) (83,132)
2036 375,000 67,125 442,125 205,000 120,825 325,825 (116,300) (84,585)
2037 385,000 55,725 440,725 210,000 114,600 324,600 (116,125) (82,794)
2038 400,000 43,950 443,950 215,000 108,225 323,225 (120,725) (84,378)
2039 410,000 31,800 441,800 225,000 101,625 326,625 (115,175) (78,913)
2040 420,000 19,350 439,350 230,000 94,800 324,800 (114,550) (76,938)
2041 435,000 6,525 441,525 235,000 87,825 322,825 (118,700) (78,154)
2042 245,000 80,625 325,625 325,625 210,173
2043 250,000 73,200 323,200 323,200 204,498
2044 260,000 65,550 325,550 325,550 201,926
2045 270,000 57,600 327,600 327,600 199,194
2046 275,000 49,425 324,425 324,425 193,376
2047 285,000 41,025 326,025 326,025 190,501
2048 295,000 32,325 327,325 327,325 187,492
2049 300,000 23,400 323,400 323,400 181,594
2050 310,000 14,250 324,250 324,250 178,483
2051 320,000 4,800 324,800 324,800 175,263
Total $6,200,000 $2,779,380 $8,979,380 $6,200,000 $3,699,525 $9,899,525 $920,145 $52,852
Notes:
TIC is currently 1.93% for the 20-year option and 2.34% for the 30-year option and based on current market rates as of March 6, 2020
Assumes PV discount rate of 2%.
Preliminary, subject to change.
20-Year Option 30-Year Option
Open Session Item
SUBJECT: FY2021 General Fund Presentation
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Sara Greaves, Chief Financial Officer; Kim Edlund, Director of Budget &
Finance
RECOMMENDED MOTION: None
REPORT-IN-BRIEF: The FY21 General Fund budget has been impacted by the Coronavirus
pandemic. Changes to revenues and expenditures will be necessary.
DISCUSSION: A review of revenue write downs will drive decisions related to expenditures for the
FY21 General Fund budget. Revenue changes will be presented from the original FY21 requested
budget. Potential revenue accounts to be modified include:
Income Tax
Investment Income
Recordation Tax
Excise Tax
Permits
Gaming
FISCAL IMPACT: Not Yet Available
CONCURRENCES: Not applicable
ALTERNATIVES: Not Applicable
ATTACHMENTS: Not Applicable
AUDIO/VISUAL NEEDS: Not applicable
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Request for Cancelation of Tax Sale - June 2020
PRESENTATION DATE: April 14, 2020
PRESENTATION BY: Todd Hershey, Treasurer; Sara Greaves, Chief Financial Officer
RECOMMENDEDATION: To request cancellation of the annual tax sale to be held in June,
2020.
REPORT-IN-BRIEF: The County holds an annual tax sale for delinquent taxes each year in
June. Due to COVID-19 and the impact on our County residents, the Treasurer would like to
request cancelation of the sale for FY2020.
DISCUSSION: The Washington County Maryland tax sale process enables the County to
collect all unpaid and delinquent property taxes as required by statute. Legal references for this
program are provided in the Tax Property Article of the Annotated Code of Maryland, 2001
Replacement Volume, as amended. All unpaid taxes on real property constitute a lien on the real
property from the date they become due until paid (Section 14-804 (a), Section 14-805 (a)). It is
mandatory for the Collector to sell any property on which taxes are in arrears (Section 14-808).
There may be tax liens pertaining to properties sold for which taxes were paid prior to the sale
date or other circumstances rendering the sale invalid or void.
Currently, approximately 1,000 properties are delinquent and would possibly be included in the
June tax sale. Cancellation of the sale would save each property owner approximately $400 in
fees that would normally be charged in relation to the sale for advertising and legal fees. In
addition, the next tax sale would not be held until June 2021, providing time for constituents to
recover from the impact of COVID-19.
Property taxes will not be forgiven if the June 2, 2020 tax sale is delayed or cancelled. Our
demand-for-payment of unpaid real estate property taxes is simply being extended to a later date.
Interest will continue to accrue on unpaid obligations at the rate of 1% per month, and penalties
will be incurred if taxes remain unpaid.
As of this date, many Maryland jurisdictions have postponed/cancelled their 2020 tax sale,
including Allegany, Anne Arundel, Carroll, Charles, Harford, Howard, Montgomery, Queen
Anne’s, and Worcester.
FISCAL IMPACT: Not Applicable
CONCURRENCES: Not Applicable
ALTERNATIVES: Delay sale or continue with normal operation and have sale in June 2020.
ATTACHMENTS: Not Applicable
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Employee Investment Programs
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Rachel Brown, Director of Human Resources
RECOMMENDEDATION: To dissolve the three Employee Investment Programs beginning
July 1, 2020 and accompanying policies.
REPORT-IN-BRIEF: The employee incentive programs were implemented in FY2018 and
include Team Building, Employee Recognition, and Personal Development. For control and
tracking, it was determined that requests would be submitted to the department of Human
Resources (HR) for review and approval and subsequently sent to Budget & Finance (B&F) to
be processed.
DISCUSSION: The requesting departments, the department of Human Resources, and
department of Budget & Finance devote a considerable amount of time to control and track
expenditures related to these policies. Unfortunately, even with a considerable amount of
encouragement, these accounts have been grossly underutilized.
2019 General Fund Breakdown:
FISCAL IMPACT:
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS:
AUDIO/VISUAL NEEDS:
Budget Actual
Personal Development 69,840.00 5,152.22
Employee Recognition 54,860.00 9,324.46
Team Building 14,640.00 4,996.28
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
�; M R L ivy1
°7
Employees are encouraged to take steps to increase their knowledge, skills and overall
effectiveness in the work place by participating in the County's employee investment
programs. In return, the County is committed to make appropriate resources and funding
available to employees who request to attend job -related training and/or educational seminars,
workshops or courses, and personal wellness initiatives.
Professional and Personal Development:
The County supports initiatives regarding professional and personal wellness development
programs. The County Commissioners have approved $120 per employee for Professional and
Personal Development.
Criteria -For Professional and Personal Development
Professional development initiatives support the enhancement of the employee's skills,
knowledge and abilities. Personal Wellness initiatives contribute to the employee's
personal health and overall wellbeing.
1. The employee must be a regular full-time employee with the County.
2. The employee must demonstrate that the educational seminar, workshop/course or
personal wellness initiative:
a. is specially job -related resulting in increased effectiveness on the job and/or
higher productivity, and
b. relates to the employee's professional development goal(s) mutually established
with the employee's supervisor.
c. relates to personal wellness of the employee which will benefit their overall health
and wellbeing; such as a gym membership or exercise classes.
3. The employee receives full support from the employee's supervisor forindividual
activities relating to personal or professional development.
4. The personal wellness initiative of $120 will be paid in full by the employee and
will be reimbursed in one lump sum payment consistent with policy. If the event
or activity does not encompass the entire $120 - there will no balance carryover
from year to year.
5. Personal wellness initiative is intended for the employee only.
Team Building-:
The County recognizes and supports team building activities and incentives which
improve workplace productivity. Team building activities can provide the employee with
a sense of pride and/or a better understanding of coworkers. This understanding helps
develop stronger working relationships. The Department will be budgeted $25 per
employee annually for team building.
Criteria for Team Building
1. Events and/or products must be inclusive of the entire team. There will be no individual
recognition.
2. A team building event may occur during work hours as long as it does not interrupt the
daily operations of the department.
3. Any group professional development or team building event offsite will require approval
of the Director of Health & Human Services prior to the event.
4. Any team building products must be consistent with the County's organizational
branding.
5. Team building activities are at the discretion of the Division Director or Department
Head.
Employee Recognition:
The Employee Recognition Program was developed and intended to recognize and reward
stellar performance of employees within County Government. The Division Director or
Department Head, with adequate documentation, may select an employee(s) that have
demonstrated extraordinary work ethics within the County to receive recognition. Examples
of recognition include, yet are not limited to, a professional development event, a trade
event, a course of interest related to job duties. The Department will be budgeted per
employee annually for team building.
Criteria for Employee Recognition Program:
1. Each Department is provided a budget relative to the size of the Department.
2. The individual employee(s) may be selected by the Division or Department Director.
3. The employee(s) will follow County business expense travel/reimbursement policies &
procedures.
Application Process — EmploXee's Request
1. The employee must complete the County Employee Investment Program -Employee
Request Form. Provide the appropriate justification for attending the educational
seminar, workshop, course or personal wellness initiative and how it meets his/her
professional development goal(s).
2. The request must be submitted at least two weeks prior to the registration and start of
the educational seminar, workshop, course, or personal wellness initiative unless
unforeseen circumstances occur preventing the submission of the request in a timely
manner prior to the start of the program.
3. It is important to provide the complete cost of the educational seminar, workshop,
course, or the personal wellness initiative cost for materials.
4. Reimbursement to individuals for the Wellness Initiative will be made on the
employee's paycheck in accordance with IRS regulations and County policy.
5. If the employee elects to use the designated $120 for job -related training, educational
seminar, workshops, and/or courses, this will not be reimbursed via the employee's
paycheck but through the Accounts Payable Department via the Department's budget
line item.
Application Process — Supervisor's Request
1. The Supervisor must complete the County Employee Investment Program — Supervisor's
Request Form. Provide the appropriate justification for the event or activity and how it
meets the needs of the department for Professional/Personal Development, Employee
Recognition, and/or Team Building goals.
2. With regards to group activities off site; Human Resources will inform the person
making the group activity request the status (approved or denied). No reservations or
down payments will be made prior to the approval.
3. All events, including daily activity, must be consistent with County policy and
exclusions herein.
4. It is the Department Director's responsibility to monitor and track their employees and
the initiatives in this program.
Exclusions:
While any off site activity will require prior approval, these activities are expressly
excluded:
1. Any activity including alcohol
2. Any event that would exhibit a negative image for the County
3. No extreme sports activities are permitted (bungee jumping, white water rafting,
etc.)
4. Closing of any department to customers.
S. The purchase of apiece of exercise equipment (treadmills, elliptical, etc.)
6. The program will not reimburse for co pays or deductibles under the County's
healthcare plans.
7. For employees only, excludes family members and/or significant others.
4
•
ed. M A R Y L A N D
1776
EmpCoyee Investment Program
EmpCoyee's quest Form
Name: Employee No:
Department: Dept. No.:
Sppplier No:
Date(s) of Activity.
You will be required to request a Supplier No if not already available.
Activity Location:
Date of Request:
Activity Title:
Check One:
Fund 10 Account No. Amt.
F-1 Personal Development 500170 $120
How was this event paid for? Personal Check/Credit Card County P-Card
Please provide justification for requesting attendance of this activity and explain its applicability
to performing your job, professional development, or personal wellness goal(s). Please attach any
available course description and additional pages as necessary.
Employee Signature Date
Approvals
Supervisor Signature Date
Washimyton
Count
*6 .
t1/f A R Y L A N r Q
Empfvyee Investment Program
0
Supervisor's &quest Form
Name: Employee No:
Department: Dept. No.:
Supplier No:
Dates of Activity:
You will be required to request a Supplier No if not already available.
'
Activi Location:
Date of Request:
Expenses:
Registration $ o.00
Activity Title:
Local Mileage o Miles @ 0.545 $ o.00
Check One:
Transportation $ o.00
Lodging Meals $ o.00
Fund: 10 Acct. No. Amount
Other $ o.00
❑ Proffers Development 500170 $120
Total $0.00
® Employee Recognition 500171 By Dept/Div
please attach expenses.
receipts for all ex
P P
F-1ream Building500172 By Dept/Div
How did you a for this . ,..e.
?
y pay County P-Card
Please provide justification for requesting this activity and explain its applicability to the
Professional/Personal Development, Employee Recognition, and/or Team Building goal(s)
established by the Department in accordance with the County's core principals. (Please attach
any additional pages as necessary.).
Employee Signature
Date
Approvals
Supervisor or Department Head/Division Director Signature Date
Director of HHS Signature
Date
Approved Denied/Reason
Open Session Item
SUBJECT: Fiscal Year 2021 Annual Transit Grant Application – Approval to Submit Application and
Accept Awarded Funding
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Kevin Cerrone, Director, Washington County Transit
RECOMMENDED MOTION: Move to approve the resolution authorizing the filing of the
application for a grant under the Federal Transit Act and approve the execution of the grant agreement
upon receipt, subject to review and approval by the County Attorney’s Office.
REPORT-IN-BRIEF: Washington County Transit annually applies to the Maryland Department of
Transportation / Maryland Transit Administration (MDOT/MTA) for Federal and State operational and
capital grant funding through the Annual Transportation Improvement Plan (ATP). The grant funds are
used to operate authorized transportation programs within Washington County, which includes the
Section 5307 Public Transportation Program – Fixed Route Transit, the American Disability Act (ADA)
Complementary Paratransit Program, and the Statewide Special Transportation Assistance Program
(SSTAP) – aka: Ride Assist Voucher Program and the Capital Assistance Program (CAP).
The fiscal year 2021 application requests $3,631,990 in State and Federal funds from MTA and the
Federal Transit Administration (FTA) to subsidize the Transit system at current level of service.
DISCUSSION: The Office of Grant Management has reviewed the grant application. There are no
unusual conditions or requirements attached to the acceptance of the grant.
FISCAL IMPACT: Local match (General Fund & In-Kind) is required to secure the Federal and State
grant funds. The local match requirement associated with the fiscal year 2021 application is as follows:
5307 Operating Grant (General Funds) $649,470.00
5307 Capital Grant (General Funds) $212,962.00
SSTAP Grant (In Kind - $30,750): $ 0.00
$862,432.00
WCDSS: $109,000.00
CONCURRENCES: Susan Buchanan Director, Office of Grant Management, County Attorney
ALTERNATIVES: If a decision is made not to apply for the grant funds and/or provide the local match
requirements, the County would become ineligible for the Federal and State transit grant funds in fiscal
year 2021.
ATTACHMENTS: County Attorney has grant application in his possession.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Administrative Office of the Courts Security Funding – Approval to Accept Grant
Award
PRESENTATION DATE: April 14, 2020
PRESENTATION BY: Kristin Grossnickle, Court Administrator, Circuit Court for
Washington County
RECOMMENDED MOTION: Move to approve the acceptance of grant funds in the amount
of $32,880 for Circuit Court security funding.
REPORT-IN-BRIEF: Circuit Court submitted an application on December 30, 2019 to the
Administrative Office of Courts requesting security funding for the installation of bullet resistant
barrier in the Criminal Department portion of the Courthouse.
DISCUSSION: The Office of Grant Management has reviewed the grant funding guidelines.
There are no unusual conditions or requirements attached to the acceptance of the grant.
FISCAL IMPACT: Provides $32,880 for Circuit Court expenses.
CONCURRENCES: Susan Buchanan Director, Office of Grant Management
ALTERNATIVES: Deny acceptance of funding
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Office of Problem-Solving Courts Discretionary Grant – Approval to Submit
Application and Accept Awarded Funding
PRESENTATION DATE: April 14, 2020
PRESENTATION BY: Kristin Grossnickle, Court Administrator, Circuit Court for
Washington County
RECOMMENDED MOTION: Move to approve the submission of the grant application for
the FY21 Office of Problem-Solving Courts Discretionary Grant in the amount of $268,954.25
and accept funding as awarded.
REPORT-IN-BRIEF: The Office of Problem-Solving Courts Discretionary Grant is to assist
with the operational expenses and ancillary services of the Drug Court Program. These grant
funds will be used to operate the Adult Drug Court Program which will provide supervision and
access to services for court involved, substance dependent participants. The program will reduce
substance using and criminal behavior while increasing positive community involvement and
overall individual and family functioning. These grant funds will allow better access to justice
and treatment services by assisting with transportation, providing frequent drug and alcohol
monitoring, case management support services, educational and vocational access, and numerous
other services.
DISCUSSION: The Office of Grant Management has reviewed the grant application. Matching
funds are not required for this program. In the case that these anticipated grant funds are not
awarded, the Circuit Court Drug Court would request that the Washington County
Commissioners cover the cost for wages and benefits for the Coordinator's position. Other
program services such as transportation assistance, trainings, would be eliminated unless other
local or state grant funds could be secured. Drug testing would be limited to the number of tests
allowed by individual participant's insurances.
FISCAL IMPACT: Provides $268,954.25 for the Drug Court Program
CONCURRENCES: Susan Buchanan Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Senator Amoss Funding Allocation
PRESENTATION DATE: 04/16/2020
PRESENTATION BY: R. David Hays, Director of Emergency Services
RECOMMENDED MOTION: Move to accept the recommendations of the Director of Emergency
Services, authorizing the Division of Emergency Services to make notification of the grant award
from the FY 2020 Senator William H. Amoss Fire, Rescue, and Ambulance Fund subsidy as outlined
in the attached document. The total fiscal year 2020 funding received by the County is $337,415.00
REPORT-IN-BRIEF: The State of Maryland distributes an annual payment to each County for
support of local fire and rescue operations. The County in turn makes notification of the funding to
the eligible vol. fire and rescue corporations. Financial accountability and reporting are handled
within the Division of Emergency Services and the Division of Budget and Finance, with the County
filing a financial report with the State on an annual basis.
DISCUSSION: The Senator William H. Amoss Fire, Rescue and Ambulance Fund is authorized
within the Public Safety Article of the Annotated Code of Maryland. The Maryland Emergency
Management Agency is responsible for the program.
FISCAL IMPACT: Loss of funding would result in the reduction of capital equipment funding and
expenditures that are available to the independent fire and EMS companies.
CONCURRENCES: Director, Division of Emergency Services
Director, Office of Budget and Finance
ALTERNATIVES: None
ATTACHMENTS: Senator Amoss FY2020 State Notification of Opportunity (NOFO)
Fiscal Year 2020 Distribution Matrix
AUDIO/VISUAL TO BE USED: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Allocation of 508 State Grant Funds
Fire Total Distributions Amount
Hagerstown Fire Department 1468 6 77,865.00
First Hose Company of Boonsboro 920 1 12,977.50
Clear Spring Volunteer Fire Company 396 1 12,977.50
Williamsport Volunteer Fire and EMS 2651 1 12,977.50
Community Volunteer Fire Company 699 1 12,977.50
Funkstown Volunteer Fire Company 1377 1 12,977.50
Volunteer Fire Company of Halfway 1498 1 12,977.50
Leitersburg Volunteer Fire Company 1688 1 12,977.50
Maugansville Goodwill Volunteer Fire Company 1813 1 12,977.50
Smithsburg Community Volunteer Fire Company 2310 1 12,977.50
Sharpsburg Volunteer Fire Company 2224 1 12,977.50
Potomac Valley Volunteer Fire Company 2068 1 12,977.50
Hancock Volunteer Fire Company 1510 1 12,977.50
Longmeadow Volunteer Fire Company 1698 1 12,977.50
Mt. Aetna Volunteer Fire Company 1908 1 12,977.50
Total Distribution - Fire 20 259,550.00
EMS
Sharpsburg Area Emergency Medical Service 6013 1 12,977.50
Hancock Rescue Squad 1502 1 12,977.50
Boonsboro Area Emergency Medical Service 281 1 12,977.50
Clear Spring Volunteer Ambulance Club 393 1 12,977.50
Smithsburg Area Emergency Medical Service 2309 1 12,977.50
Community Rescue Service, Inc.1035 1 12,977.50
Total Distribution - EMS 6 77,865.00
Grand Total 26 337,415.00
Fiscal Year 2020
LARRY HOGAN
GOVERNOR
COMMANDER -IN -CHIEF
Ms Sara L. Greaves
Washington County
Department of Finance
100 West Washington St.,
Hagerstown, MD 21740
0
STATE OF MARYLAND
MILITARY DEPARTMENT
FIFT14 REGIMENT ARMORY
BALTIMORE, MARYLAND 21201-2288
Re: FY 2020 Senator William H. Amoss Award
Dear Ms. Greaves,
TIMOTHY E. GOWEN
MAJOR GENERAL
THEADJUTANTGENERAL
Your jurisdiction has been approved as a recipient of the above award for State Fiscal Year 2020. The annual
distribution will be made on or about mid -November. Your FY 2020 allocation is itemized as follows:
Washington
Municipal Share
$1,080
County Share
$336,335
Total
$337,415
Minimum FY20 Distribution to
VFRACS
$336,335
All reports and attestation forms should be mailed to the following address on or before December 31, 2019:
Maryland Military Department,
Office of State Finance & Administration, Room B-9
Fifth Regiment Armory, 29th Division Street
Baltimore, Maryland 21201-2288
Attention: E. Scott Gordon, Fiscal Services Chief
Should you have any questions, please contact me by telephone or email. My e-mail address is
scott.gordon@-maryland.gov. My telephone number is 410-234-3829.
Sincere
E. Scott Gordon,
Fiscal Services Chief
Open Session Item
SUBJECT: Request for Building Excise Tax Waiver Request from Meritus Medical Center
PRESENTATION DATE: April 7, 2020
PRESENTATION BY: Meritus Medical Center representatives
RECOMMENED MOTION: Move to vote on a waiver request for Building Excise Tax for
new construction, as an addition to the center, a Regional Infectious Containment Unit at Meritus
Medical Center.
REPORT-IN-BRIEF: Non-residential new construction requires payment of Building Excise
Tax to help fund County facilities and infrastructure which would be affected by the new
construction. Meritus Medical Center is building an addition to the hospital and is asking for the
Building Excise Tax to be waived.
DISCUSSION: Meritus Medical Center has submitted a permit application to build a 12,500
square foot addition. In accordance with the Washington County Building Excise Tax Ordinance,
all new non-residential construction is required to pay $12,500 ($1 per square foot) of Excise
Tax. The purpose of this tax is to help maintain county facilities and infrastructure that is
affected by the new construction. The Building Excise Tax Ordinance does not have hospitals
listed as an entity that is automatically waived from the tax. Only the BOCC can grant a waiver
from Building Excise Tax.
FISCAL IMPACT: ($12,500)
CONCURRENCES: Becky Gander, Chief of Permitting
ALTERNATIVES: Enforce the collection of the Excise Tax in the amount of $12,500
ATTACHMENTS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form