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Jeffrey A. Cline, President Terry L. Baker, Vice President Krista L. Hart, Clerk BOARD OF COUNTY COMMISSIONERS May 12, 2020 OPEN SESSION AGENDA ***In response to the existing State of Emergency, this meeting of the Board of County Commissioners will be conducted with a virtual component allowing for Commissioner and Staff participation via remote video conference*** *****The meeting will be available for public viewing via the streaming manner in the customary fashion***** 10:00 AM CALL TO ORDER, President Jeffrey A. Cline 10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 10:15 AM REPORTS FROM COUNTY STAFF 10:20 AM ANTIETAM FARMS, LLC – RURAL LEGACY PROGRAM EASEMENT – Chris Boggs, Land Preservation Planner, Planning and Zoning 10:25 AM EMERGENCY MANAGEMENT PERFORMANCE GRANT – Tom Brown, Emergency Manager, Emergency Services; Allison Hartshorn, Grant Manager, Office of Grant Management 10:30 AM BID AWARD (PUR1458) THREE (3) ROLL-UP SECURITY GRILLS – Rick Curry, Director, Purchasing; Terry Hill, Senior System Mechanic, Washington County Detention Center (WCDC); Craig Rowe, Major, WCDC 10:35 AM SOLE SOURCE PROCUREMENT (PUR1472) FOOD PASS THROUGH DOORS – Rick Curry, Director, Purchasing; Terry Hill, Senior Systems Mechanic, WCDC; Craig Rowe, Major, WCDC 10:40 AM BID AWARD (PUR1461) GROUNDS MAINTENANCE – Brandi Naugle, Buyer, Purchasing; George Sweitzer, Superintendent, Black Rock Golf Course 10:45 AM FY2021 OPERATING BUDGET – WATER QUALITY – Sara Greaves, CFO; Jeremy Mose, Director, Environmental Management 11:00 AM PUBLIC HEARING: MODIFICATION OF WATER AND SEWER RATES FY21 – Jeremy Mose, Director, Environmental Management 11:30 AM CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals) 11:45 AM RECONVENE IN OPEN SESSION 11:50 AM ADJOURNMENT Wayne K. Keefer Cort F. Meinelschmidt Randall E. Wagner Open Session Item SUBJECT: Antietam Farms, LLC Rural Legacy Program (RLP) Easement PRESENTATION DATE: May 12, 2020 PRESENTATION BY: Chris Boggs, Land Preservation Planner, Dept. of Planning & Zoning RECOMMENDED MOTION: Move to approve the Antietam Farms, LLC RLP Easement project, in the amount of $180,930.00 for 61.31 easement acres, paid for 100% by the Maryland Department of Natural Resources, and to adopt an ordinance approving the easement purchase and to authorize the execution of the necessary documentation to finalize the easement purchase. REPORT-IN-BRIEF: The Antietam Farms, LLC property is located on Rohrersville Rd., Rohrersville, and the easement will serve to permanently preserve a valuable scenic, environmental and historic property in the County. The parcel is made up of cropland and woodland and is bisected by Little Antietam Creek on the front of the property. It lies in a part of Washington County that was heavily trafficked during the Civil War and the Battle of Antietam. The farm is in an area of the County close to thousands of acres of preserved farmland near Antietam Battlefield and will aid in expanding the current block of protected lands. Five (5) development rights will be extinguished with this easement. There are no dwelling on the property. DISCUSSION: Since 1998, Washington County has been awarded more than $23 million to purchase Rural Legacy easements on more than 7,000 acres near Antietam Battlefield in the Rural Legacy Area. RLP is a sister program to the Maryland Agricultural Land Preservation Program (MALPP) and includes the protection of environmental and historic features in addition to agricultural parameters. RLP uses an easement valuation system (points) to establish easement value rather than appraisals used by MALPP. For FY 2020, Washington County was awarded RLP grants totaling $1,502,982. The Antietam Farms, LLC RLP Easement will use part those funds. Easement applicants were previously ranked based on four main categories: the number of development rights available, the quality of the land/land management (agricultural component), natural resources (environmental), and the historic value. FISCAL IMPACT: RLP funds are 100% State dollars, mainly from DNR Open Space funds. In addition to the easement funds, we receive up to 3% of the easement value for administrative costs, a mandatory 1.5% for compliance/monitoring costs, and funds to cover all of our legal/settlement costs. CONCURRENCES: Both the State RLP Board and the State Department of Natural Resources (DNR) staff have approved and support our program. A final money allocation will be approved by the State Board of Public Works. ALTERNATIVES: If Washington County rejects State funds for RLP, the funds will be allocated to other counties in Maryland. ATTACHMENTS: Aerial Map, Location Map, Ordinance Board of County Commissioners of Washington County, Maryland Agenda Report Form 1 OF 3 ORDINANCE NO. ORD-2020- AN ORDINANCE TO APPROVE THE PURCHASE OF A CONSERVATION EASEMENT UNDER THE MARYLAND RURAL LEGACY PROGRAM (Re: Antietam Farms, LLC RLP Easement) RECITALS 1. The Maryland Rural Legacy Program (“RLP”) provides the funding necessary to protect large, contiguous tracts of land and other strategic areas from sprawl development and to enhance natural resource, agricultural, forestry and environmental protection through cooperative efforts among State and local governments. 2. Protection is provided through the acquisition of easements and fee estates from willing landowners and the supporting activities of Rural Legacy Sponsors and local, State, and federal governments. 3. For FY 2020, Washington County (the "County") was awarded a RLP grant totaling $1,502,982.00 (the "RLP Funds"). 4. Antietam Farms, LLC is the fee simple owner of real property consisting of 61.31 acres, more or less, (the “Property”) in Washington County, Maryland. The Property is more particularly described on Exhibit A attached hereto. 5 The County has agreed to pay the sum of approximately One Hundred Eighty Thousand, Nine Hundred Thirty Dollars and No Cents ($180,930.00), which is a portion of the RLP Funds, to the Property Owner for a Deed of Conservation Easement on the Property (the “Antietam Farms, LLC RLP Easement”). THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington County, Maryland, that the purchase of a conservation easement on the Property be approved and that the President of the Board and the County Clerk be and are hereby authorized and directed to execute and attest, respectively, all such documents for and on behalf of the County relating to the purchase of the Antietam Farms, LLC RLP Easement. ADOPTED this ____ day of __________________, 2020. 2 OF 3 ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND ________________________ BY: _________________________________ Krista L. Hart, Clerk Jeffrey A. Cline, President Approved as to legal sufficiency: __________________________ B. Andrew Bright Assistant County Attorney Mail to: Office of the County Attorney 100 W. Washington St., Suite 1101 Hagerstown, MD 21740 3 OF 3 EXHIBIT A DESCRIPTION OF EASEMENT PROPERTY ALL that tract of farm land, and all the rights, ways, privileges, and appurtenances thereunto belonging on in anywise appertaining, situate along the East side of Maryland Route No. 67 as relocated at the Southernmost end of the Village of Rohrersville, in Election District No. 8, Washington County, Maryland, being more particularly described according to a survey made and description prepared by Joseph H. Seibert, County Surveyor, on or about July 10, 1970, as follows: BEGINNING at a post standing at or near the end of the 9th line of the Deed from Mildred E. Rohrer, Trustee, to Paul A. Fink and Barbara L. Fink, his wife, dated October 13, 1966, and recorded in Liber 447, Folio 296 among the Land Records of Washington County, Maryland, and running thence South 81 degrees 35 minutes East 3,104.67 feet to a point; thence South 11 degrees 02 minutes West 41.25 feet to intersect the existing fence line; thence with it South 80 degrees 58 minutes East 264.0 feet to a post; thence South 11 degrees 02 minutes West 877.37 feet to a blazed tree; thence North 65 degrees 17 minutes West 312.5 feet to a post; thence North 78 degrees 53 minutes West 495.1 feet to a post; thence North 80 degrees 56 minutes West 1775.4 feet to a post; thence North 81 degrees 50 minutes West 605.1 feet to a post; thence North 80 degrees 53 minutes West 343.79 feet to intersect the East marginal line of the right of way of the State Roads Commission of Maryland for relocated Route No. 67; thence binding on said right of way North 15 degrees 10 minutes 42 seconds East 221.61 feet to a point 167 feet perpendicularly distant from base line station 20 + 50 as indicated on Plat No. 19710 of said Commission, a file in the Office of the Clerk of the Circuit Court for Washington County; thence North 74 degrees 49 minutes 18 seconds West 26.0 feet to a point; thence North 15 degrees 10 minutes 4 seconds East 300.0 feet to a point; thence South 74 degrees 49 minutes 18 seconds East 13.0 feet to a point; thence North 15 degrees 10 minutes 42 seconds East 52.7 feet to a point; thence by a curve to the left having a radius of 3,018.79 feet for a distance of 451.15 feet, the chord being North 10 degrees 53 minutes 49 seconds East 430.74 feet to a point; thence leaving said right of way and running South 18 degrees 14 minutes East 262.65 feet to the point of beginning; containing 65.27 acres of land, more or less. THE street address of the herein described property is currently known and designated as 0 (no street number assigned) Locust Grove Road, Rohrersville, Maryland; and being further identified by the State Department of Taxation and Assessments as Tax Account No. 08-001669. BEING part of (Parcel No. 3) of the same property which was conveyed from Char Mar Dairy, II, LLC (a Maryland limited liability company) to Antietam Farms, LLC (a Maryland limited liability company) by Deed dated February 8, 2018, and recorded in Liber 5704, folio 319 among the Land Records of Washington County, Maryland. Open Session Item SUBJECT: Emergency Management Performance Grant– Approval to Accept Awarded Funding PRESENTATION DATE: May 12, 2020 PRESENTATION BY: Charles Brown, Emergency Manager, Division of Emergency Services and Allison Hartshorn, Grant Manger, Office of Grant Management RECOMMENDED MOTION: Move to accept funding awarded by the Maryland Emergency Management Agency in the amount of $102,933.97. REPORT-IN-BRIEF: The purpose of the Emergency Management Performance Grant (EMPG) Program is to provide federal funds to states to assist state, local, tribal and territorial emergency management agencies to obtain the resources required to support the National Preparedness Goals associated with the areas and core capabilities. DISCUSSION: The performance period for this federal grant is October 1, 2019 through June 30, 2021. There is a 100% match requirement associated with this grant which is covered by the Emergency Services operating budget. Wages & Benefits Match $102,933.97 Operational Expenses $102,933.97 Total $205,867.94 FISCAL IMPACT: Provides $102,933.97 for Emergency Services related expenses which may otherwise be added to the Emergency Services budget. Matching funds will be in the form of budgeted salaries which is subject to approval in the County’s operating budget for FY21. CONCURRENCES: Susan Buchanan Director, Office of Grant Management ALTERNATIVES: Deny approval for submission of this request ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Bid Award (PUR-1458) - Three (3) Roll-Up Security Grilles for the Washington County Detention Center (WCDC) PRESENTATION DATE: May 12, 2020 PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing and Terry Hill, Senior System Mechanic, WCDC and Major Craig Rowe, WCDC RECOMMENDED MOTION: Move to award the bid for the purchase and installation of three (3) Roll-Up Security Grilles to the responsible, responsive bidder, Interstate Garage Doors, Inc. of Chambersburg, PA who submitted the Total Sum Bid in the amount of $66,540. REPORT-IN-BRIEF: On March 18, 2020, the County received two (2) bids for the Roll-Up Security Grilles. The Invitation for Bid (ITB) was published in the local newspaper, listed on the State of Maryland’s “eMaryland Advantage Marketplace” web site and on the County’s web site. Thirty-eight (38) persons/companies registered/downloaded the bid document on-line. The Detention Center current security grilles need replacement. The current grilles are eighteen (18) years’ old. Securing the facilities is important in keeping those who need to be kept in and those who need to be kept out. The project is to be completed in a one hundred twenty (120) consecutive calendar day period. There are liquidated damages in the sum of one hundred fifty ($150) dollars per consecutive calendar day that the project is not completed. DISCUSSION: N/A FISCAL IMPACT: Funding in the amount of $405,512 from the Sheriff’s Office XX is available and appropriate for this. CONCURRENCES: Sheriff, Doug Mullendore ALTERNATIVES: N/A ATTACHMENTS: Bid Matrix Tabulation AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form THREE (3) ROLL-UP SECURITY GRILLES:$66,540.00 $118,812.90 REMARKS/EXCEPTIONS: Customer to provide Electrician to unhook & rehook the electric to the new operator, and to rehook any security wires. Specified work is to be performed by Certified Factory Installers Item No. 5 - PO is considered completed only with a signed approval drawing PUR-1458 Interstate Garage Doors, Inc. Chambersburg, PA Indoff Incorporated St. Louis, MD Bids Opened: March 18, 2020 Open Session Item SUBJECT: Sole Source Procurement (PUR-1472) - Food Pass Through Doors for the Washington County Detention Center (WCDC) PRESENTATION DATE: May 12, 2020 PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing, Terry Hill, Senior Systems Mechanic, WCDC and Major Craig Rowe, WCDC RECOMMENDATION: Move to authorize, a Sole Source Procurement of one hundred eighteen (118) Food Pass Through Door Assemblies for the WCDC in the amount of $92,040 from Craftmaster Hardware of Northvale, NJ based on its Quote dated March 6, 2020. REPORT-IN-BRIEF: The Purchasing Department received a request from WCDC regarding the procurement for the Food Pass Through Doors Assemblies. WCDC wishes to apply Sections 1-106.2(a)(1) & (2) of the Code of Local Public Laws of Washington County, Maryland, to the procurement requested. These sections state that a sole source procurement is authorized and permissible when: (1) Only one source exists that meets the County’s requirements and (2) The compatibility of equipment, accessories, or replacement parts is the paramount consideration. This request requires the approval of four of the five Commissioners in order to proceed with a sole source procurement. If approved, the following remaining steps of the process will occur as outlined by the law: 1) Not more than ten (10) days after the execution and approval of a contract under this section, the procurement agency shall publish notice of the award in a newspaper of general circulation in the County and 2) An appropriate record of the sole source procurement shall be maintained as required. DISCUSSION: N/A FISCAL IMPACT: Funding in the amount of $405,512 is available in the department’s Capital Improvement Project (CIP) account BLD089. CONCURRENCES: Sheriff, Doug Mullendore ALTERNATIVES: N/A ATTACHMENTS: Craftmaster Hardware’s Quote, dated March 6, 2020. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Quote Date Page CRAFTMASTCR toll free 800-221-3212 Mar 6,2020 1 HAP DWAR C toll free fax 800-501-7750 Customer No. Quote Number W1207 Q166956 Fed I D #47-3774321 190 Veterans Drive, Northvale, NJ 07647 Sales Person George Howe Your Essential Security Source Since 1951 www.craftmasterhardware.com QUOTATION Ship Via UPS Customer Expense Terms Quote For: Ship To:CREDIT CARD WASHINGTON COUNTY DETENTION CENTER WASHINGTON COUNTY DETENTION CENTER 500 WESTERN MD PKWY 500 WESTERN MD PKWY HAGERSTOWN, MD 21740 HAGERSTOWN, MD 21740 Visit Our Brand New Website at www.craftmasterhardware.com! Quantity um Item Number Description Unit Price Ext.Price 118 EA NW/NW690-17PREP FOOD PASS ASSY. 17 SERIES PREP 340.0000 40,120. 00 118 EA FA/17RHRB Southern Folger Food Pass Lock, 5/5500 Keyway, Blir 440.0000 51,920.00 Sub-Total: 92,040.00 Please refer to Quote#Q166956 when placing order. Tax: 0.00 Quotations valid for 30 days unless renewed in writing Total:92,040.00 PLUS ANY APPLICABLE FREIGHT CHARGES it" WEIZEL SECURITY P.O.Box 276 SALES QUOTE WA JJ Blaine, Security Products 98231-0276 Tel:800-308-3627 SQ-32539 Mar 24,2020 for www.securirgcosmos.wm Institutional U s e Customer Contact Ship To Washington County Detention Washington County Detention Washington County Detention Cnt Cnt Cnt 500 Western Maryland Parkway Terry Hill Terry Hill Hagerstown,MD,21740 500 Western Maryland Parkway 500 Western Maryland Parkway UNITED STATES Hagerstown,MD,21740 Hagerstown,MD,21740 Tel:240-313-2126 UNITED STATES UNITED STATES Fax:240-313-2152 Tel:240-313-2143 Tel:240-313-2143 Fax:240-313-2152 Fax:240-313-2152 Account Terms Order Date Account Rep 22092 Terms Subject to Credit Approval and PrePayment Crystal Ridler Quotation PO# F.O.B Ship VIA Page SQ-32539 Not Yet Selected 1 Model# Description Order Ship M Price Amount 221-45-115CP Cuff Port/Food Pass Door with Back 118 0 EA 355.00 41,890.00 Renovation Sleeve Prepped to Receive but NOT Include Folger Adam#17 Paracentric Slamlock Shipping&Handling Freight Domestic US 1 0 EA 0.00 0.00 Freight Costs:Shipping Cost Allowed to Hagerstown,MD,21740,FOB Factory- DOCK DELIVERY(If No Dock&Truck Lift Gate Needed/Used ADD$150.00) Crystal Ridler Weizel Security Tel:1-800-308-3627 Fax:604-540-5263 email:crystalr©securingprisons.com QUOTATION IS VALID FOR 30 DAYS. Tax Details Taxable 41,890.00 CREDIT POLICY EXEMPT$ 0.000 ORDER SUBJECT TO CREDIT APPROVAL.PRE-PAYMENT MAY BE REQUIRED BY CREDIT CARD OR CHECK. RETURN POLICY MINIMUM 35%RE-STOCKING CHARGES IMLL BE APPUED TO CANCELLED OR RETURNED ORDERS NO MERCHANDISE TO BE RETURNED W/O WEIZEL'S WRITTEN AUTHORIZATION K.RGAK APPLIED Total Tax 0.00NOORDERSCANBERETURNEDAFTER30DAYSOFSHIPDATE CUSTOMER APPROVED CUSTOM MANUFACTURED PRODUCTS CANNOT BE RETURNED CREDIT NOTE POLICY TOTAL US$ 41,890.00 NO CASH REFUND NALL BE OFFERED FOR CREDIT NOTE(S)ISSUED ALL CREDIT NOTES ISSUED CAN BE USED AGAINST OUTSTANDING INVOICE(S)OR APPLIED AGAINST FUTURE PURCHASES NATHIN ONE YEAR OF THE CREDIT NOTE ISSUE DATE AFTER 12 MONTHS OF CREDIT NOTE ISSUE DATE,THE CREDIT HALL EXPIRE AND BE CANCELLED OTHER TERMS AND CONDITIONS ANY APPLICABLE TAXES EXTRA EI N#98-035-1053 PRICE QUOTED IS BASED ON STATED QUANTITIES,ANY CHANGE IN QUANTITY MAY AFFECT THE PRICE PST#49251 WEIZEL SECURITY ISA DIVISION OF WEIZEL&ASSOCIATES LIMITED GST#10243-4404 RT0001 Everest®Document Format®1999-2003 Rode Inc.All Rights Reserved ,0009 son,800-382-0725 QUOTE Page 1 of I CharmTex CHARM-TEX,INC. ORDER NO.: 0252001 1618 CONEY ISLAND AVE. ORDER DATE: 3/25/2020 BROOKLYN,NY 11230 TEL.:(718)252-8100*FAX:(718)258-8303 SALESPERSON: GALL WEB:WWW.CHARM-TEX.COM CUSTOMER NO.: 00-WASC SOLD TO: SHIP TO: WASHINGTON COUNTY DETENTION CE WASHINGTON COUNTY DETENTION CE 500 WESTERN MARYLAND PARKWAY 500 WESTERN MARYLAND PARKWAY HAGERSTOWN,MD 217405125 HAGERSTOWN,MD 217405125 CONFIRM TO: JACK VINCENT ATTN TO: TERRY HILL CUSTOMER PO SHIP VIA FOB TERMS DELIVERED NET 30 DAYS ITEM CODE DESCRIPTION ORDERED UOM PRICE AMOUNT FU/FPK FOOD PASS KIT,SUITABLE FOR 118.00 EACH 475.09 56,060. 62 HOLLOW METAL OR WOOD DOORS, FRAME SIZE 15"H X 21" W,OPENING SIZE 15"W X 6"H PRE-DRILLED FOR A# 17 SERIES FOLGERS ADAMS LOCK. LOCK AND KEYS SOLD SEPERATLY FU/FPK-LOCK17 17 SERIES FOLGERS ADAMS LOCK. 118.00 EACH 336.90 39, 754. 20 WITH MOUNTING SCREWS INCLUDED. KEY CODE WILL MATCH CURRENT FA KEY SYSTEM BUT THE LOCK IS NOT A FA BRAND LOCK.(KEYS NOT INCLUDED CAN BE PURCHASED SEPERATLY) FU/FPK-KEY17 KEYS FOR FOOD PASS KIT WITH#17 0.00 SET 132.90 0.00 SERIES FOLGERS ADAMS LOCK KEY CODE TO MATCH CURRENT FA KEY SYSTEM SET OF 2 KEYS LESS DISCOUNT: 0.00 ORDER TOTAL:95,814.82 --- Open Session Item SUBJECT: Bid Award (PUR-1461) - Grounds Maintenance for Various County Departments PRESENTATION DATE: May 12, 2020 PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and George Sweitzer, Superintendent at Black Rock Golf Course RECOMMENDED MOTION: Move to award the contract to the responsible companies with the responsive lowest bids that meet the specifications for each chemical item (as indicated on the Bid Tabulation Summary). Tie bids were received for Item Nos. 13, 20, 27, 28 and 32, therefore, it is required that the chemicals be awarded based upon drawing lots in public, pursuant to Section 2.9 of the Washington County Procurement Policy Manual. REPORT-IN-BRIEF: The County accepted bids on April 29, 2020. The Invitation to Bid (ITB) was advertised on the State of Maryland’s (eMMA) “eMaryland Marketplace Advantage” web site, on the County’s web site, and in the local newspaper. Fifteen (15) persons/companies registered/downloaded the bid document on-line. Five (5) bids were received. This contract provides the needed chemicals for the Black Rock Golf Course, County Highway Department and Department of Water Quality; the City of Hagerstown may utilize the contract. The contract term is one (1) year tentatively commencing July 1, 2020 and ending June 30, 2021. Bidders were declared Non-Responsive if: A Bidder submitted two (2) prices for one (1) item, and/or if a Bidder submitted a substitute (equivalent) chemical that was not on the list of approved chemicals, and/or if a Bidder submitted the wrong unit of measure pricing. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted for the chemicals in various expense operating accounts. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Bid Tabulation Matrix AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form PUR-1461 Grounds Maintenance Chemicals Bid Tabulation Summary Item # Product Vendor FY’ 21 Unit Price 1 Acclaim Extra Gallon $494.00 $493.45 2 Aqua Shade Gallon $44.55 $43.00 3 Propiconazole 14.3% Gallon $49.75 $43.00 4 Propamocarb Hydrochloride 66.2% Nutrien Ag Solutions Gallon $293.00 $296.94 5 Bensumec – 4LF Gallon $110.00 $115.00 6 Thiophonate Methyl 46.2% Gallon $43.20 $39.99 7 Aluminum Tris WDG 80% Pound $13.27 $13.10 8 Crossbow Gallon $41.44 $41.00 9 Chlorothanlonil 720 SFT 54.0% Gallon $41.00 $37.23 10 Chlorpyifos 4E 42.5% Gallon $42.00 $43.00 11 Dylox 420 SL Pound $63.75 $64.00 12 Fore WSP Pound $7.13 $7.42 13 Head Way Tie Gallon $426.00 TIE $438.00 14 Tebuconazole 38.7% Gallon $49.75 $49.75 15 Imidacloprid 75 % Case $337.00 $347.00 16 PCNB 40% SiteOne Landscape Gallon $50.85 $55.45 17 Pendulum Aqua Cap Gallon $55.00 $48.88 18 Trinexapac Ethyl 11.3% Gallon $100.40 $101.00 19 Prograss Gallon $138.10 $132.00 Item # Product Vendor FY’ 21 Unit Price 20 Provaunt Case $695.50 TIE $1526.40 21 Glyphosate 41% Gallon $12.00 $12.60 22 Mefenoxam 22.5% Gallon $336.00 $337.80 23 Talstar Gallon $51.00 $49.00 24 Trimec Classic Gallon $24.46 $20.88 25 Paclobutrazol 22.3% Gallon $139.00 $144.00 26 Phosguard Gallon $17.20 $13.77 27 Bayleton FLO Tie Gallon $546.00 TIE $488.00 28 Dismiss NXT Gallon $580.00 TIE $649.00 29 Fluazinam 40SC Gallon $374.94 $335.45 30 Poa Constrictor Gallon $110.00 $118.80 31 Signature XTRA Synatek Pounds $30.00 $30.00 32 Barricade Tie Gallon $143.00 TIE $143.00 33 Mancozeb Gallon $3.75 $3.95 34 Fairview Select Gallon N/A $157.50 PUR-1464 Grounds Maintenance Chemicals for Black Rock Golf Course Nutrien Ag Solutions Rosedale, MD Helena Agri Enterprises, LLC Knoxville, MD Synatek Solutions Souderton, PA Item No.Item Description / Formulation Estimated Annual Usage / Case Type Unit of Measure Unit Price Unit Price Unit Price Unit Price Unit Price 1 Acclaim Extra 2-Gallons Gallon $493.45 $505.00 $540.00 $526.00 $555.56 2 Aqua Shade 5 Cases / 4 x 1 Gallon 4 Gallons per Case Gallon $44.00 $49.00 $43.00 $45.85 $64.30 3 Propiconazole 14.3%3 Cases / 2 x 2.5 Gallons 5 Gallons per Case Gallon $43.00 $49.75 $68.00 *$49.80 $52.34 4 Propamocarb Hydrochloride 66.2% 8 Cases / 2 x 1 Gallon 2 Gallons per Case Gallon $296.94 $302.00 $350.00 *$330.00 $300.00 5 Bensumec – 4LF 5 Cases / 2 x 2.5 Gallons 5 Gallons per Case Gallon $124.30 $115.00 $141.25 $120.00 $151.45 6 Thiophonate Methyl 46.2% 40 Cases / 2 x 2.5 Gallons 5 Gallons per Case Gallon $39.99 $41.50 $42.00 *$43.60 $47.69 7 Alumimum Tris WDG 80%10 Cases / 4 x 5.5 lbs. 22 lbs. per Case Pound NO BID $13.50 $13.25 *$13.10 $16.60 8 Crossbow 15 Gallons / 2 x 2.5 Gallons 5 Gallons per Case Gallon $45.90 $41.00 $41.70 *$41.60 $51.34 9 Chlorothanlonil 54% 720 SFT 12 Cases / 2 x 2. 5 Gallons 5 Gallons per Case Gallon $37.23 $40.80 $40.40 *$39.50 $41.00 10 Chlorpyrifos 4E 42.5% 2 Cases / 2 x 2.5 Gallons 5 Gallons per Case Gallon $48.49 $46.00 $64.00 $43.00 $55.82 11 Dylox 420 SL 4 Cases / 2 x 2.5 Gallons 5 Gallons per Case Pound $71.89 $64.00 $74.21 $69.60 $77.47 12 Fore WSP 9-Cases / 8 x 4 x 1.5 lbs. 48 lbs. per Case Pound $7.42 $7.70 $34.65 $7.25 $9.87 13 Head Way 4-Cases / 2 x 1 Gallon 2 Gallons per Case Gallon $438.00 $438.00 $438.00 *$438.00 $438.00 14 Tebuconazole 38.7% 23-Gallons / 4 x 1 Gallon 5 3/4 Gallons per Case Gallon $61.73 $49.75 $74.38 $61.95 $65.70 15 Imidacloprid 75%2-Cases / 88 x 1.6 oz per Case Case $370.48 $385.00 $77.25 *$347.00 $359.10 16 PCNB 40%6-Cases / 2 x 2.5 Gallons 5 Gallon Case Gallon NO BID $57.06 $55.45 *$57.06 NO BID 17 Pendulum Aqua Cap 6-Cases / 2 x 2.5 Gallons 5 Gallon Case Gallon $48.88 $56.00 $68.92 $59.00 $68.92 18 Trinexapac – Ethyl 11.3% 2-Cases / 2 x 2.5 Gallons 5 Gallons per Case Gallon $101.00 $102.00 $132.88 *$103.60 $110.00 19 Prograss 9-Cases / 2 x 2.5 Gallons 5 Gallons per Case Gallon $132.00 $140.00 $157.28 $146.80 NO BID 20 Provaunt 2-Cases 8 x 12 oz.Case $1,526.40 $1,526.40 $2,556.00 *$1,526.40 $1,526.40 21 Glyphosate 41%4-Cases / 2 x 2.5 Gallons 5 Gallons per Case Gallon $12.99 $14.00 $17.92 *$12.60 $14.88 22 Mefenoxam 22.5% 2.5 Cases / 2 x 1 Case 2 Gallon Cases Gallon $354.15 $337.80 $414.88 $365.00 $350.00 23 Talstar 4 x 1-Gallon 4 Gallons per Case Gallon $49.00 $51.00 $57.81 $50.00 $52.50 24 Trimec Classic 20-Gallons / 2 x 2.5 Gallons / 5 Gallons per Case Gallon $20.88 $36.00 $46.00 $38.90 $42.10 25 Paclobutrazol 22.3% 3-Gallons 2 x 1 Gallon Cases Gallon $148.77 $144.00 $220.00 *$161.50 $181.23 26 Phosguard 200-Gallons 2 x 2.5 Gallon Cases Gallon $13.77 NO BID $20.00 *$18.00 NO BID 27 Bayleton FLO 36-Gallons / 2 x 2.5 Gallons / 5 Gallons per case Gallon $554.00 $554.00 $554.00 *$488.00 $488.00 SiteOne Landscape Supply Frederick, MD Genesis Turfgrass, Inc. Glen Rock, PA 1 Bids Opened: 4-29-2020 PUR-1464 Grounds Maintenance Chemicals for Black Rock Golf Course Nutrien Ag Solutions Rosedale, MD Helena Agri Enterprises, LLC Knoxville, MD SiteOne Landscape Supply Frederick, MD Synatek Solutions Souderton, PA Item No.Item Description / Formulation Estimated Annual Usage/Case Type Unit of Measure Unit Price Unit Price Unit Price Unit Price Unit Price 28 Dismiss NXT 5-Gallons / 60 Ounce Bottles Gallon $2,596.00 $2,596.00 $649.00 *$649.00 $1,384.53 29 Fluazinam 40SC 40-Gallons / 2 x 2.5 Gallons / 5 Gallons per case Gallon $335.45 $368.80 NO BID $359.00 $373.09 30 Poa Constrictor 7-Gallons / 96 Ounce Bottles Gallon $129.40 $118.80 NO BID $149.00 NO BID 31 Signature XTRA 75 lbs. / 5.5 Pound Bags Pound $31.82 $31.81 $175.00 *$31.82 *$30.00 32 Barricade 10-Gallons 4 x 1 Gallon Case Gallon $143.00 $143.00 $143.00 *$143.00 $143.00 33 Mancozeb 450 lbs. 12 lb. bags Pound $4.05 $3.95 $4.88 $4.58 $5.49 34 Fairway Select 50 Gallon / 2 x 2.5 Gallon / 5 Gallons per Case Gallon $212.80 NO BID $157.50 $167.06 Remarks / Exceptions:Remarks / Exceptions:Helena Item 28 Case Genesis Turfgrass, Inc. Item No. 28 - Case Item No. 31 Signature XTRA - Cost per lb is 31.818181 rounding up to 31.82 (Agency Price Cost) Remarks / Exceptions: SiteOne Landscape Supply Item No. 3 - Lesco Spectator Ultra Item No. 6 - Lesco T-Storm Item No. 7 - Fosetyl-al Item No. 8 - Candor Item No. 9 - Manicure 6FL Item No. 13 - Agency Item No. 16 - Turf Cide Item No. 18 - T-Nex Item No. 20 - (24x12oz) Item No. 21- Lesco Prosecutor Pro Item No. 25 - Pac-Low Item No. 27 - (Agency) Item No. 28 - (Agency) Container Item No. 32 - (Agency) Item No. 4 - Proplant Item No. 15 - Lesco Bandit 75WSP (4x4x1.6oz/Case) Item No. 26 - Brandt Liqui-Phi 0-0-25 #28 Dismiss NXT & #31 Signature XTRA - Unit of measure changed to Genesis Turfgrass, Inc. Glen Rock, PA Item No. 31 - (Agency) 5.5 lb Container Container size due to Agency pricing not evenly broken down to units of measure. NO BID Alternates are clearly written out. Labels / Specifications are enclosed. Agency - Pricing strictly set by manufacturers. 2 Bids Opened: 4-29-2020 Open Session Item SUBJECT: FY2021 Operating Budget – Water Quality PRESENTATION DATE: May 12, 2020 PRESENTATION BY: Sara Greaves, Chief Financial Officer; Jeremy Mose, Director of Environmental Management RECOMMENDED MOTION: None REPORT-IN-BRIEF: Water Quality Budget Presentation DISCUSSION: Budgets to be presented include: Water Quality Funds – Utility, Water, Sewer, Pre-treatment A proposed rate increase of 3.5% is included in the FY2021 budget for both water and sewer funds. FISCAL IMPACT: See summaries attached CONCURRENCES: Not applicable ALTERNATIVES: Not Applicable ATTACHMENTS: Utility Summary, Water Summary, Sewer Summary, Pretreatment Summary, Rate Schedule AUDIO/VISUAL NEEDS: Not applicable Board of County Commissioners of Washington County, Maryland Agenda Report Form General Revenues: Development Fees 1,000 0 1,000 0 0.00%1,000 Other Planning Fees 40,000 0 40,000 25,200 1 170.27%14,800 Drawings/Blue Line Prints 7,000 0 7,000 (500)-6.67%7,500 Contract Operations 289,890 (8,410)281,480 (44,550)2 -13.66%326,030 Inspection Projects 29,260 (420)28,840 (7,820)2 -21.33%36,660 367,150 (8,830)358,320 (27,670)-7.17%385,990 1 - Adjusted based on prior year actuals. 2 - Decreased to agree with total billable contract operations expense and inspection projects expense. Miscellaneous Revenues: Interest, Penalties & Fees 200 0 200 (500)-71.43%700 Utility Admin Charge 3,970,820 (102,150)3,868,670 (174,050)3 -4.31%4,042,720 General Fund Appropriation 237,160 (5,090)232,070 3,930 4 1.72%228,140 CIP Transfer 196,160 (2,920)193,240 21,690 5 12.64%171,550 4,404,340 (107,240)4,294,180 (148,930)-3.35%4,443,110 3 4 5 Lab Revenues:120,000 0 120,000 (40,000)6 -25.00%160,000 6 Total Revenues 4,891,490 (116,070)4,772,500 (216,600)-4.34%4,989,100 Washington County, Maryland Draft 2 Utility Administration Fund Operating Budget Detailed Summary Fiscal Year 2021 Pa g e FY 2021 Draft 2 Budget Original Budget FY 2020CategoryRequestedAdjustment No t e % Change$ Change Utility Admin Charge: Other Planning Fees: - Increased to reflect expenses associated with watershed and stormwater services provided. General Fund Appropriation: - Adjusted to meet the operating requirements of the Utility Admin Fund which supports all Water Quality Departments. Lab Revenues: - Adjusted to reflect prior year actuals. CIP Transfer: - Funding for clean county department. Contract Operations / Inspection Projects: Washington County, Maryland Draft 2 Utility Administration Fund Operating Budget Detailed Summary Fiscal Year 2021 Pa g e FY 2021 Draft 2 Budget Original Budget FY 2020CategoryRequestedAdjustment No t e % Change$ Change Utility Administration 1,502,620 (33,540)1,469,080 (167,290)6 -10.22%1,636,370 Engineering 653,910 (21,590)632,320 8,920 7 1.43%623,400 Laboratory 705,710 (18,320)687,390 (43,980)8 -6.01%731,370 Maintenance 1,276,780 (28,700)1,248,080 12,500 9 1.01%1,235,580 Stormwater & Watershed 237,160 (5,090)232,070 3,930 10 1.72%228,140 Clean County 196,160 (2,920)193,240 21,690 11 12.64%171,550 Inspection Projects-Billable 29,260 (420)28,840 (7,820)12 -21.33%36,660 Contract Operations-Billable 289,890 (8,410)281,480 (44,550)13 -13.66%326,030 Total Expenses 4,891,490 (118,990)4,772,500 (216,600)14 -4.34%4,989,100 6 7 8 9 10 11 12 13 14 Salaries and Benefits 3,593,600 (162,450)3,431,150 (261,570)-7.08%3,692,720 Operating 1,117,890 43,460 1,161,350 (39,030)-3.25%1,200,380 Capital Outlay 180,000 0 180,000 84,000 87.50%96,000 4,891,490 (118,990)4,772,500 (216,600)-4.34%4,989,100 - Waste/Trash Disposal increased $12,320 due to greater trash pick up. Utility Administration: Category Summary: Laboratory: Maintenance: - Salaries and Benefits increased $7,410 due to wage and benefit changes. Stormwater and Watershed Services: - Salaries and Benefits increased $3,930 due to wage and benefit changes. - Salaries and Benefits decreased $26,010 due to wage and benefit changes. Inspection Projects-Billable: - Salaries and Benefits decreased $7,820 due to allocation based on prior years actuals. Contract Operations-Billable: - Salaries and Benefits decreased $44,610 due to allocation based on prior years actuals. - Contracted/Purchase Service decreased $17,370 to reflect prior years actuals. - Building Maintenance increased $7,700 based due to consolidation of department budgets. - Salaries and Benefits increased $3,690 due to wage and benefit changes. - Diesel fuel increased $3,820 due to increase in gallons used based on current usage. Clean County: - Salaries and Benefits decreased $208,260 due to wage and benefit changes and OPEB contribution not required. Engineering: - Salaries and Benefits increased $10,100 due to wage and benefit changes. - Appropriations-CIP increased $84,000 to agree with funding for CIP projects. - Debt decreased $75,030 based on agreed upon payments with bondholders and state agencies. - Dues & Subscriptions increased $10,530 due to consolidation of department budgets. - Wireless communication increased $9,360 due to new SCADA system being installed. General Revenues: Rental - Other 114,140 0 114,140 9,340 1 8.91%104,800 Connection Fees 2,830 0 2,830 0 0.00%2,830 116,970 0 116,970 9,340 8.68%107,630 1 Utility Revenues: Residential 777,200 0 777,200 17,800 2 2.34%759,400 Comm/Industrial I 38,800 0 38,800 2,600 2 7.18%36,200 Comm/Industrial II 51,300 0 51,300 (500)2 -0.97%51,800 Vol/Public Service 1,600 0 1,600 0 0.00%1,600 868,900 0 868,900 19,900 2.34%849,000 2 Miscellaneous Revenues: Interest, Penalties, & Fees 30,000 0 30,000 0 0.00%30,000 Fund Balance Reserve 0 0 0 (477,250)3 -100.00%477,250 General Fund Appropriation 133,420 (26,050)107,370 107,370 4 100.00%0 163,420 (26,050)137,370 (369,880)-72.92%507,250 3 Fund Balance Reserve: 4 Gen. Fund Appropriation: Total Revenues 1,149,290 (26,050)1,123,240 (340,640)-23.27%1,463,880 Washington County, Maryland Draft 2 Water Fund Operating Budget Detailed Summary Fiscal Year 2021 Pa g e $ Change No t e Requested % ChangeCategoryAdjustment FY 2021 Draft 2 Budget Original Budget FY 2020 Rental - Other: Utility Revenues: - Increased to reflect rental revenue from agreements with cellular companies. - Fund Balance has been reduced due to availability of funds. - Adjusted based on rate model projections. - Revenues from proposed rates are insufficient to cover expenditures. Fund requires a General Fund subsidy. Washington County, Maryland Draft 2 Water Fund Operating Budget Detailed Summary Fiscal Year 2021 Pa g e $ Change No t e Requested % ChangeCategoryAdjustment FY 2021 Draft 2 Budget Original Budget FY 2020 General Operations 445,700 (10,210)435,490 (268,570)5 -38.15%704,060 Maintenance Treatment Plants 64,240 (1,400)62,840 (46,050)6 -42.29%108,890 Elk Ridge Treatment Plant 11,030 (250)10,780 (6,540)7 -37.76%17,320 Highfield Treatment Plant 64,240 (820)63,420 5,400 7 9.31%58,020 Mt. Aetna Treatment Plant 43,600 (1,120)42,480 830 7 1.99%41,650 Sandy Hook Treatment Plant 25,790 (670)25,120 (8,610)7 -25.53%33,730 Sharpsburg Treatment Plant 279,480 (7,010)272,470 (26,920)7 -8.99%299,390 Distribution Lines Operations 116,200 (3,160)113,040 110 8 0.10%112,930 Distribution Lines Maintenance 99,010 (1,410)97,600 9,710 9 11.05%87,890 Total Expenses 1,149,290 (26,050)1,123,240 (340,640)10 -23.27%1,463,880 5 6 7 8 9 10 Category Summary: Salaries and Benefits 496,980 (15,840)481,140 (82,690)-14.67%563,830 Operating 637,310 (10,210)627,100 (257,950)-29.15%885,050 Capital Outlay 15,000 0 15,000 0 0.00%15,000 1,149,290 (26,050)1,123,240 (340,640)-23.27%1,463,880 - Debt decreased $242,260 based on fixed upon payments with bondholders and state agencies. - Salaries and Benefits decreased $9,000 due to OPEB contribution not being required. - Utility Admin Charge decreased $7,190 based on amount needed to fund Utility Admin for services provided. - Maintenance Contract Services increased $23,350 due to budget redistribution. - Salaries and Benefits decreased $13,640 due to changes in wages and benefits. Maintenance Treatment Plants: Treatment Plants: Distribution Lines Maintenance: - Contracted/Purchased Service decreased $25,500 due to budget redistribution. - Salaries and Benefits increased $410 due to changes in wages and benefits. Distribution Lines Operations: - Salaries and Benefits decreased $37,760 due to changes in wages and benefits. - Salaries and Benefits decreased $22,700 due to allocation based on three years of actuals. General Operations: Allocation Revenues: Connection Fees 500,000 0 500,000 0 0.00%500,000 Grinder Pump Fees 6,500 0 6,500 0 0.00%6,500 506,500 0 506,500 0 0.00%506,500 Utility Revenues: Residential 5,055,900 0 5,055,900 219,200 1 4.53%4,836,700 Comm/Industrial I 159,400 0 159,400 (300)1 -0.19%159,700 Comm/Industrial II 1,645,400 0 1,645,400 183,100 1 12.52%1,462,300 Vol/Public Service 4,400 0 4,400 200 1 4.76%4,200 Dist/Coll Service 1,249,600 0 1,249,600 47,100 1 3.92%1,202,500 8,114,700 0 8,114,700 449,300 5.86%7,665,400 1 Utility Revenues: Other Service Revenues: Sludge 36,000 0 36,000 0 0.00%36,000 Pretreatment Permit Fees 25,000 0 25,000 12,950 2 107.47%12,050 61,000 0 61,000 12,950 26.95%48,050 Wholesale Revenues:1,851,790 0 1,851,790 (78,410)3 -4.06%1,930,200 Miscellaneous Revenues: Interest, Penalties & Fees 100,000 0 100,000 0 0.00%100,000 Reimburse Administrative 3,000 0 3,000 0 0.00%3,000 Operating Grants 150,000 0 150,000 0 0.00%150,000 Fund Balance Reserve 1,274,870 (202,690)1,072,180 1,072,180 4 100.00%0 General Fund Transfer 0 0 0 (3,000,000)5 -100.00%3,000,000 1,527,870 (202,690)1,325,180 (1,927,820)-59.26%3,253,000 2 3 4 5 Total Revenues 12,061,860 (202,690)11,859,170 (1,543,980)-11.52%13,403,150 - Adjusted based on rate model projections. General Fund Transfer: - No General Fund subsidy. Pretreatment Permit Fees: - Adjusted based on prior year actuals. Wholesale Revenues: - Adjusted based on prior year and current YTD actuals with a 3.5% increase. Fund Balance Reserve: - Utility revenues are insufficient to cover all existing expenditures. Based on projections for FY20, fund balance is expected to be sufficient to cover the deficit for FY21. If not, a loan will be requested from the General Fund. Washington County, Maryland Draft 2 Sewer Fund Operating Budget Detailed Summary Fiscal Year 2021 Pa g e $ Change % ChangeCategoryRequestedAdjustment FY 2021 Draft 2 Budget No t e Original Budget FY 2020 Washington County, Maryland Draft 2 Sewer Fund Operating Budget Detailed Summary Fiscal Year 2021 Pa g e $ Change % ChangeCategoryRequestedAdjustment FY 2021 Draft 2 Budget No t e Original Budget FY 2020 General Operations 6,681,100 (96,940)6,584,160 (1,524,900)6 -18.80%8,109,060 Maintenance Treatment Plants 304,100 (8,090)296,010 (73,370)7 -19.86%369,380 Antietam Treatment Plant 272,260 (7,560)264,700 21,570 8 8.87%243,130 Conococheague Treatment Plt 1,876,380 (26,760)1,849,620 74,550 9 4.20%1,775,070 Sandy Hook Treatment Plant 62,330 (1,380)60,950 (18,120)10 -22.92%79,070 Smithsburg Treatment Plant 349,480 (6,430)343,050 (5,140)11 -1.48%348,190 Winebrenner Treatment Plant 388,630 (6,880)381,750 25,510 12 7.16%356,240 Collection Lines Operations 1,472,750 (34,010)1,438,740 7,520 13 0.53%1,431,220 Collection Lines Maintenance 654,830 (14,640)640,190 (51,600)14 -7.46%691,790 Total Expenses 12,061,860 (202,690)11,859,170 (1,543,980)15 -11.52%13,403,150 6 7 8 9 10 11 12 13 14 - Supplies - Chemicals increased $16,630 due to magnetite purchase. Previously, magnetite was included in contract that expired. General Operations: - Salaries and Benefits decreased $51,900 due to wage and benefit changes. - Salaries and Benefits decreased $29,230 due to wage and benefit changes. - Electric increased $39,460 based on prior year actuals. Collection Lines Maintenance: Smithsburg Treatment Plant: - Supplies - Chemicals increased $15,630 due to magnetite purchase. Previously, magnetite was included in contract that expired. Winebrenner Treatment Plant: - Electric increased $10,980 based on prior year actuals. - Salaries and Benefits decreased $15,470 due to wage and benefit changes. - Salaries and Benefits increased $600 due to wage and benefit changes. - Salaries and Benefits decreased due to OPEB contribution not being required. - Appropriation-CIP increased $20,000 to agree with funding for CIP projects. - Debt costs decreased $1,287,410 based on fixed upon payments with bondholders and state agencies. Collection Lines Operations: - Salaries and Benefits decreased $73,370 due to wage and benefit changes. Maintenance Treatment Plants: - Utility Admin Charge decreased $64,710 based on amount needed to fund Utility Admin for services provided. Sandy Hook Treatment Plant: - Salaries and Benefits decreased $19,400 due to wage and benefit changes. Conococheague Treatment Plant: - Electric decreased $65,000 based on prior year actuals. - Salaries and Benefits increased $44,950 due to wage and benefit changes. - Contracted/Purchased Service increased $50,000 due to dumpster hauling services. - Supplies - Chemicals increased $47,000 due to magnetite purchase. Previously, magnetite was included in contract that expired. Antietam Treatment Plant: - Salaries and Benefits increased $17,110 due to wage and benefit changes. Washington County, Maryland Draft 2 Sewer Fund Operating Budget Detailed Summary Fiscal Year 2021 Pa g e $ Change % ChangeCategoryRequestedAdjustment FY 2021 Draft 2 Budget No t e Original Budget FY 2020 15 Category Summary: Salaries and Benefits 3,394,260 (110,750)3,283,510 (231,970)-6.60%3,515,480 Operating 8,473,600 (91,940)8,381,660 (1,332,010)-13.71%9,713,670 Capital Outlay 194,000 0 194,000 20,000 11.49%174,000 12,061,860 (202,690)11,859,170 (1,543,980)-11.52%13,403,150 Pretreatment Revenues 345,600 0 345,600 0 0.00%345,600 Miscellaneous Revenues 125,880 0 125,880 (394,710)1 -75.82%520,590 Total Revenues 471,480 0 471,480 (394,710)-45.57%866,190 General Operations 471,480 0 471,480 (394,710)2 -45.57%866,190 Total Expenses 471,480 0 471,480 (394,710)-45.57%866,190 1 2 Miscellaneous Revenues: - Decreased Fund Balance Reserve based on funds needed to pay debt service. General Operations: - Decreased based on debt service schedules. Washington County, Maryland Draft 2 Pretreatment Fund Operating Budget Detailed Summary Fiscal Year 2021 Original Budget FY 2020Pa g e $ Change % Change No t e Category Requested Adjustment FY 2021 Draft 2 Budget Washington County, Maryland Department of Water Quality Proposed Rates for FY 2021 3.5% Revenue Increase Sewer Rates Current Proposed Retail Classes Quarterly Quarterly Increase Rates Rates % $ Base for 6,000 gal Res Full Service 125.90 130.31 3.5%4.41 Comm I Full Service 128.80 133.31 3.5%4.51 Comm II Full Service 131.39 136.00 3.5%4.61 Comm III Full Service 131.39 136.00 3.5%4.61 Volunteer Service 126.80 131.23 3.5%4.43 Res/Comm Coll Ser 58.00 60.03 3.5%2.03 Volume per 1,000 gal Res Full Service 7.29 7.54 3.4%0.25 Comm I Full Service 8.12 8.40 3.4%0.28 Comm II Full Service 9.23 9.55 3.5%0.32 Comm III Full Service 6.34 6.56 3.5%0.22 Volunteer Service 7.25 7.50 3.4%0.25 Res/Comm Coll Ser n/a n/a n/a n/a Non-metered Accounts 169.64 169.64 0.0%0.00 Current Proposed Wholesale Class Per 1,000 Gal Per 1,000 Gal Increase Rates Rates % $ All Wholesale Customers 7.49 7.75 3.5%0.26 Miscellaneous Deduct Meter Fee - $25.00 per quarter Charge for 12,000 gal Per Quarter - Average Residential Customer Increase Current Proposed % $ Base Charge (6,000 gal)125.90 130.31 3.5%4.41 Vol Charge (6,000 gal)43.74 45.24 3.4%1.50 Total bill 169.64 175.55 3.5%5.91 Washington County, Maryland Department of Water Quality Proposed Rates for FY 2021 3.5% Revenue Increase Water Rates Current Proposed Retail Classes Quarterly Quarterly Increase Rates Rates % $ Base for 6,000 gal Res Full Service 104.76 108.43 3.5%3.67 Comm I Full Service 104.76 108.43 3.5%3.67 Comm II Full Service 129.40 133.92 3.5%4.52 Volunteer Service 104.78 108.45 3.5%3.67 Volume per 1,000 gal Res Full Service 11.78 12.19 3.5%0.41 Comm I Full Service 12.05 12.47 3.5%0.42 Comm II Full Service 9.30 9.63 3.5%0.33 Volunteer Service 11.82 12.23 3.5%0.41 Non-metered Accounts 175.44 181.57 3.5%6.13 Charge for 12,000 gal Per Quarter - Average Residential Customer Increase Current Proposed % $ Base Charge (6,000 gal)104.76 108.43 3.5%3.67 Vol Charge (6,000 gal)70.68 73.14 3.5%2.46 Total bill 175.44 181.57 3.5%6.13 Open Session Item SUBJECT: Public Hearing – Modification of Water and Sewer Rates FY2021 PRESENTATION DATE: 11:00 AM on May 12, 2020 PRESENTATION BY: Jeremy Mose, Director of Environmental Management; Sara Greaves, Chief Financial Officer RECOMMENDED MOTION: [Note: The Commissioners may move to adopt the proposed water and sewer rate schedule for FY 2021, as presented or as modified, Public comment remains open for 7 days following May 12.] REPORT-IN-BRIEF: The Board of County Commissioners will conduct a public hearing to permit any member of the public to appear and testify concerning the proposed modification of water and sewer rates. DISCUSSION: Water and Sewer revenue requirements show that an increase in water and sewer revenue is necessary to facilitate the Department of Water Quality's long-range financial plans. The presented rate schedule for FY 2021 is based on this requirement. FISCAL IMPACT: Rate changes project additional revenue over FY20 budget of $19,900 for Water and $370,890 for Sewer. CONCURRENCES: Not applicable ALTERNATIVES: Not Applicable ATTACHMENTS: Summary of Proposed Schedule of Utility Rates for FY2021, Sewer and Water Rate changes AUDIO/VISUAL NEEDS: Not applicable Board of County Commissioners of Washington County, Maryland Agenda Report Form WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF UTILITY RATES FOR FY 2021 (effective July 1, 2020) Quarterly Sewer Rates Quarterly Water Rates FULL SERVICE Base for 6,000 Gal Per Account Residential Full Service $130.31 $108.43 Commercial I Full Service $133.31 $108.43 Commercial II Full Service $136.00 $133.92 Commercial III Full Service $136.00 n/a Volunteer Service $131.23 $108.45 Residential/Commercial Collection Service – per EDU $60.03 n/a Volume per 1,000 gal Residential Full Service $7.54 $12.19 Commercial I Full Service $8.40 $12.47 Commercial II Full Service $9.55 $9.63 Commercial III Full Service $6.56 n/a Volunteer Service $7.50 $12.23 Residential/Commercial Collection Service – per EDU n/a n/a Non-Metered Accounts $169.64 $181.57 SEWER WHOLESALE Per 1,000 gallons $7.75 n/a WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF FEES FOR FY 2021 (effective July 1, 2020) MISCELLANEOUS FEES Deduct Meter Fee $25.00 per quarter Infrastructure Management Program Fee Infrastructure Development Plan Fee Cedar Springs Infrastructure Development Fee (i.e. If the total acreage of the parcel applying for service exceeds edu usage calculations, then a $1,000 per acre fee will be assessed. If this per acre fee is initially assessed and at some point in the future the annual commercial evaluation of edu usage exceeds the total acreage originally assessed, the fee may be collected at that time based on acreage/edu differential. Inversely, if the total calculations of edu usage initially exceeds total acreage of the parcel, then a $1,000 per edu fee will be assessed and the fee may be collected as edu usage increases.) DELINQUENT ACCOUNT BILLING FEES Maintenance fee for delinquent account (assessed when account is not paid within the 10-day period following the late $30.00 non-business hours) non-business hours) Fees apply to all water and sewer accounts WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF FEES FOR FY 2021 (effective July 1, 2020) ALLOCATION FEES Joint Sewer Service Fee (service areas jointly served by the City of Hagerstown Water & Sewer Department and the Wash. Co. Dept. of $2,500 SLUDGE PROCESSING FEES* Sludge between 4% to 7% solids Other conditions, as determined by the County, may apply. PRETREATMENT PROGRAM PERMIT FEES Permit Application Fees: Permit Maintenance Fees (These fees are based upon industrial process wastewater flow and are collected on an annual basis.) < 1,000 gpd 1,000 - 9,999 gpd 10,000 - 25,000 gpd > 25,000 gpd $250.00 $500.00 $1,000.00 $2,000.00 WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF FEES FOR FY 2021 (effective July 1, 2020) ADMINISTRATIVE FEES Design Review Fees: One/two lot simplified subdivision plat $25.00 Multiple lot (more than two) subdivision development plan or preliminary $25.00 - (per drawing) Specification Water - Specification Sewer - Permits - Permits $25.00 WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF FEES FOR FY 2021 (effective July 1, 2020) LABORATORY ANALYSIS FEES Price Per Sample (Prices shown in this fee schedule are for normal sample preparation. If SAMPLE COLLECTION $25.00 INORGANICS: ACIDITY $15.00 ACID/ALKALINITY $25.00 ALKALINITY $17.00 AMMONIA NITROGEN $16.00 BIOCHEMICAL OXYGEN DEMAND (BOD) $25.00 CALCIUM $14.00 CHEMICAL OXYGEN DEMAND (COD) $35.00 CHLORINE (FREE OR TOTAL) $8.00 CHLORIDE $22.00 *COLOR $5.00 S. CONDUCTANCE $11.00 T. CO2 $15.00 T. CO2 & BI-CARBONATE (BY NOMOGRAPH) $18.00 *CYANIDE $8.00 DISSOLVED OXYGEN $8.00 FLUORIDE $12.00 HARDNESS $13.00 *HEXAVALENT-CHROMIUM $8.00 *PHENOL $10.00 *FLASHPOINT $10.00 NITRATE $16.00 NITRATE+NITRITE $16.00 *ODOR WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF FEES FOR FY 2021 (effective July 1, 2020) OIL & GREASE $25.00 ORTHO PHOSPHORUS $16.00 PH (CORROSIVITY) $6.00 SETTLEABLE SOLID $10.00 SULFATE $24.00 SULFIDE $24.00 SULFITE $24.00 *SURFACTANTS $15.00 TOTAL DISSOLVED SOLIDS (TDS) $20.00 TOTAL KJELDAHL NITROGEN $22.00 TOTAL PHOSPHORUS $22.00 TOTAL SOLIDS $15.00 TOTAL SUSPENDED SOLIDS (TSS) $12.00 TOTAL TOXICITY (MICROTOX) $50.00 TURBIDITY $8.00 VOLATILES SOLIDS (INCLUDING TS) $20.00 POT ASH (POTASSIUM & CALCULATION) $ 30.00 TOTAL N (TKN+NO3+NO2) $ 38.00 METAL ANALYSIS BY FLAME AA (PPM)/GRAPHITE FURNACE AA (PPB): ALUMINUM $12.00 *ANTIMONY $12.00/$24.00 ARSENIC (GFAA) $12.00/$24.00 BARIUM (FLAA/GFAA) $12.00/$24.00 CADMIUM (FLAA/GFAA) $12.00/$24.00 CHROMIUM (FLAA/GFAA) $12.00/$24.00 COPPER (FLAA/GFAA) $12.00 WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF FEES FOR FY 2021 (effective July 1, 2020) IRON (FLAA) $12.00 LEAD (FLAA/GFAA) $12.00/$24.00 MANGANESE (FLAA/GFAA) $12.00/$24.00 MAGNESIUM (FLAA) $12.00/$24.00 MERCURY (COLD VAPOR) $24.00 MOLYBDENUM $12.00 NICKEL (FLAA/GFAA) $12.00/$24.00 POTASSIUM (FLAA) $12.00/$24.00 SELENIUM (GFAA) $12.00/$24.00 SILICON (FLAA/GFAA) $12.00/$24.00 SILVER (FLAA/GFAA) $12.00/$24.00 *TIN $12.00 *TITANIUM $12.00 *VANADIUM $12.00 ZINC (FLAA/GFAA) $12.00 *TCLP, METALS $50.00 SAMPLE PREP. DISSOLVED METALS $10.00 SAMPLE PREP. FOR METAL DIGESTION $25.00 MICROBIOLOGY: TOTAL COLIFORM/E. COLI - PRESENT/ABSENT $35.00 TOTAL COLIFORM/E. COLI COLILERT COUNT $35.00 TOTAL COLIFORM (MPN) $35.00 E. COLI/FECAL COLIFORM (MPN, EC, MUG) $35.00 SAMPLE DILUTION $10.00 RUSH SAMPLE FEE FOR POSITIVE TEST $20.00 ORGANIC ANALYSIS: *FORMALDEHYDE $100.00 WASHINGTON COUNTY DEPARTMENT OF WATER QUALITY SCHEDULE OF FEES FOR FY 2021 (effective July 1, 2020) TOTAL ORGANIC CARBON $30.00 *TCLP, HERBICIDES $100.00 *TCLP, PESTICIDES $80.00 *TCLP, SEMIVOLATILES $100.00 *TCLP, VOC'S $40.00 *VOLATILE ORGANICS (EPA 524 or EPA 624) $40.00 TTO's (full scan: VOC, Semi Volatiles, Dioxin screen, Pesticides and Herbicides) $645.00 *Subcontracted test - price may change, as contracted. Washington County, Maryland Department of Water Quality Proposed Rates for FY 2021 3.5% Revenue Increase Sewer Rates Current Proposed Retail Classes Quarterly Quarterly Increase Rates Rates % $ Base for 6,000 gal Res Full Service 125.90 130.31 3.5%4.41 Comm I Full Service 128.80 133.31 3.5%4.51 Comm II Full Service 131.39 136.00 3.5%4.61 Comm III Full Service 131.39 136.00 3.5%4.61 Volunteer Service 126.80 131.23 3.5%4.43 Res/Comm Coll Ser 58.00 60.03 3.5%2.03 Volume per 1,000 gal Res Full Service 7.29 7.54 3.4%0.25 Comm I Full Service 8.12 8.40 3.4%0.28 Comm II Full Service 9.23 9.55 3.5%0.32 Comm III Full Service 6.34 6.56 3.5%0.22 Volunteer Service 7.25 7.50 3.4%0.25 Res/Comm Coll Ser n/a n/a n/a n/a Non-metered Accounts 169.64 169.64 0.0%0.00 Current Proposed Wholesale Class Per 1,000 Gal Per 1,000 Gal Increase Rates Rates % $ All Wholesale Customers 7.49 7.75 3.5%0.26 Miscellaneous Deduct Meter Fee - $25.00 per quarter Charge for 12,000 gal Per Quarter - Average Residential Customer Increase Current Proposed % $ Base Charge (6,000 gal)125.90 130.31 3.5%4.41 Vol Charge (6,000 gal)43.74 45.24 3.4%1.50 Total bill 169.64 175.55 3.5%5.91 Washington County, Maryland Department of Water Quality Proposed Rates for FY 2021 3.5% Revenue Increase Water Rates Current Proposed Retail Classes Quarterly Quarterly Increase Rates Rates % $ Base for 6,000 gal Res Full Service 104.76 108.43 3.5%3.67 Comm I Full Service 104.76 108.43 3.5%3.67 Comm II Full Service 129.40 133.92 3.5%4.52 Volunteer Service 104.78 108.45 3.5%3.67 Volume per 1,000 gal Res Full Service 11.78 12.19 3.5%0.41 Comm I Full Service 12.05 12.47 3.5%0.42 Comm II Full Service 9.30 9.63 3.5%0.33 Volunteer Service 11.82 12.23 3.5%0.41 Non-metered Accounts 175.44 181.57 3.5%6.13 Charge for 12,000 gal Per Quarter - Average Residential Customer Increase Current Proposed % $ Base Charge (6,000 gal)104.76 108.43 3.5%3.67 Vol Charge (6,000 gal)70.68 73.14 3.5%2.46 Total bill 175.44 181.57 3.5%6.13