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Home My WebLink About211109aJeffrey A. Cline, President Terry L. Baker, Vice President Krista L. Hart, Clerk BOARD OF COUNTY COMMISSIONERS November 9, 2021 OPEN SESSION AGENDA The Board of County Commissioners will be meeting with the Washington County Delegation at 10:00 am at Hagerstown Community College as part of the Delegation’s Pre-Legislative Forum. 11:30 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Jeffrey A. Cline APPROVAL OF MINUTES: November 2, 2021 11:35 AM COMMISSIONERS’ REPORTS AND COMMENTS 11:40 AM STAFF COMMENTS 11:45 AM CITIZEN PARTICIPATION 11:50 AM PRESENTATION: WASHINGTON COUNTY CELEBRATES VETERANS DAY By Public Relations and Washington County Employees 12:00 PM PRESENTATION: 100TH ANNIVERSARY OF THE FOUR “VAGABONDS” AT CAMP HARDING By Public Relations and Krista Hart, County Clerk 12:10 PM CONTINGENCY REQUEST FROM THE TOWN OF CLEAR SPRING Juanita Grimm, Clerk, Town of Clear Spring 12:15 PM MARYLAND AGRICULTURAL LAND PRESERVATION PROGRAM (MALPP) 60/40 MATCH FOR FY 2022 Chris Boggs, Rural Preservation Administrator, Planning and Zoning 12:20 PM RETENTION OF GOVERNMENT RELATIONS CONSULTANT AND LOBBYIST Kirk C. Downey, County Attorney 12:25 PM CLOSED SESSION - To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals & To consider the acquisition of real property for a public purpose and matters directly related thereto. 12:50 PM RECONVENE IN OPEN SESSION 12:55 PM ADJOURNMENT Wayne K. Keefer Randall E. Wagner Charles A. Burkett Open Session Item SUBJECT: Video Presentation: Washington County Celebrates Veterans Day PRESENTATION DATE: November 9, 2021 PRESENTATION BY: Public Relations Team and County Staff RECOMMENDED MOTION: N/A Video Presentation displayed by our Public Relations team. Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Video Presentation: 100th Anniversary of the Four “Vagabonds” visit to Camp Harding PRESENTATION DATE: November 9, 2021 PRESENTATION BY: Public Relations Team and County Clerk RECOMMENDED MOTION: N/A Video Presentation displayed by our Public Relations team and the County Clerk. Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Funding for Veterans Memorial Flag Poles PRESENTATION DATE: November 9, 2021 PRESENTATION BY: Juanita Grimm, Town Clerk, Town of Clear Spring RECOMMENDED MOTION: To approve funding request for the Town of Clear Spring in the amount of $20,000.00 from the Commissioner contingency fund. REPORT-IN-BRIEF: Veterans banners are currently displayed on the decorative light poles on Cumberland Street however, there are more banners than poles. Displaying the banners around the Veteran’s Memorial would be an appropriate location and all the banners could be displayed at one time. DISCUSSION: FISCAL IMPACT: $20,000.00 CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Letter of Request dated July 28, 2020 HADCO pole drawing Summary of cost estimates Banner pole quote from Deporter, Dominick & Associates Banner Bracket Hardware Price G.A. Sigler Masonry cost estimate Board of County Commissioners of Washington County, Maryland Agenda Report Form Paul D. Hose, Jr. Mayor Steven L.Blickenstaff Vice Mayor July 28, 2020 5Vgpy pP G U 4.�0 ryyN tOt `P�a Town of Clear Spring P. O. Box 104 • Clear Spring, Maryland 21722-0104 Phone: 3oi-842-2252•Fax: 301-842-2920 Washington County Board of County Commissioners 100 West Washington Street Hagerstown, MD 21740 Dear Commissioners: C unci Theodore R. Ilovermale Carol E. Hovermale Michael W. Johnson The Clear Spring Mayor and Council, Clear Spring American Legion and the Veterans Banner Committee would like to thank you for listening to our proposal to install poles around the Veterans Memorial located at the Clear Spring Park to display the Veterans banners. The banners are currently displayed on the decorative light poles on Cumberland Street however, we have more banners than poles. We feel the military banners displayed around the Veterans Memorial would be an appropriate location. At this time we would like to request funding from the contingency fund of the County to help us establish this task. Estimated cost of the project is $20,000.OD. Any consideration would be greatly appreciated. if you have any questions, please feel free to contact me. Sincerely, AU'Iv�` `�� . Juanita K. Grimm Town Clerk [V � 14.25 POLE ASSEMBLY: MODIFIED, 4" ROUND, STRAIGHT FLUTED ALUMINUM W/ 3" O.D. TENON, 0.125' WALL THICKNESS, MODIFIED W/ POLE BALL CAP HELD IN PLACE W/ (3) SET SCREWS AT 129, CASE ALUMINUM BASE W/'ACCESS DOOR RASE TEMPLATE: #TO1000863 Ordering Guide SP6615B: POLE ASSMEBLY Modifications: Pole ball cap. COLOR: BLACK NA�o JLN CUSTOMER This drawing is contfdential and proprietary to Hades and may not be reproduced without the express written consent of Hadco. Any use hereof or of any of the Infornna6an or detail herein shall be for the sole benefit of Had.. NOTICE This drawing is for reference only. Check for latest revision prior to 100 CraNway Drive liHlestown, Pa 17340 Phone 800-937-5483 Fax 717-359-0618 www.signify.com JOB NAME City of Clear Spring, MD DRAWN BY: H. Kuhn SCAlE: ➢ATE ' 1:16 03/21/19 DRAWING NUMBER: S6615—DWG02 REP: DePorter, Dominick REV: A PCN: 19-003 Bf: DATE . Flag Poles Clear Spring Cost Estimates Deporter, Cominick & Associates Street Light Pole Banner Brackets G.A. Sigler Masonry $41,250.00 Poles 30 $1,920.00 Brackets 30 $ 3,000.00 Concrete Bases $46,170.00 Quote # 21 -D0320 -TOWN OF CLEAR SPRING BANNER POLES Date, 11/512021 Page I To: TOWN OF CLEAR SPRING Job Name: TOWN OF CLEAR SPRING BANNER DEPORTER DOMINICK &ASSOCIATES POLES Entry Date: 111512021 301 POLES I SIG SP6615B-12A $11375�.00 $41,250.00 TOTAL: $41,250.00 Mr p gjiFi ji 1,524 -�IkRMR q ig Rnll' Mh H ii W TFIwNffi �q iTER R,` M W §, r i , ,emodke SIG I FREIGHT ALLOWED ON ORDERS SHIP ORDER COMPLETE OF $1,000 OR MORE Prices firm for entry by: Shipment by: PRICING VALID FOR 30-DAYS, UNLESS OTHERWISE NOTED ORDER CANCELATIONS MAY RESULT IN PENALTIES FOR PART OR ALL OF ORDER VALUE CONTROL NODES OR PHOTOCELLS NOT INCLUDED LEAD TIMES ARE ESTIMATES AND ARE NOT GUARANTEED FREIGHT NOT INCLUDED, UNLESS OTHERWISE NOTED APPROVED OR SIGNED COPIES Or SUBMITTALS REQUIRED TO RELEASE ORDER DDA IS NOT RESPONSIBLE FOR MEETING SPECIFICATIONS OR SPECIAL CONDITIONS NOT FURNISHED BY DISTRIBUTOR AT TIME OF QUOTE REQUEST CHANGES IN QUANTITIES MAY REQUIRE A RE -QUOTE ADDITIONAL COSTS FOR ENGINEERING OR CALCULATIONS NOT INCLUDED UNLESS OTHERWISE NOTED SALES TAX IS NOT INCLUDED IN QUOTE TOTAL Printed: 11/05/21 0:20:27 Per: Henry Wilson Email: henry@ddalic.co m 1112121, 3:33 PM Amazon.00m : Signworld 30" Street Light Pole Banner Bracket Hardware: Business And Store Signs; Office Products Hello All - banner pole mount for light posy Reno, sign in aeaims 0 Select your address I - Account & Lists . & Orders :i All Best Sellers Customer Service Prime - New Releases Books Pharmacy Registry Get a jump on joy, shop gifts now Office Products Office Deals School SuppliesPrinters, ink&Toner Projectors 38,210 < Back to results Signworld 30" Street Light Pole Banner Bracket Hardware Brand: Signworld 18 ratings j 6 answered questions Price: $32.00 r,I ,1 Material Aluminum w;d�tl Color Gray, white pole Brand Signworld Click Image to open expanded view About this item • For banners up to 30" wide each side, Banner NOT included. • 3/4" fiberglass rods with end caps to secure your banner and reduce wind load On banner • Aluminum Cast Base made to fit square, round, or multi sided poles. • Stainless Steel bands and aluminum base will not rust while keeping your banner secured. Compare with similar items 67 Frequently bought together Sponsored Total price: $63.00 Add both to Cart ) 0 This item: Signworld 30" Street Light Pole Banner Bracket Hardware $32.00 Pi Signworld 24" Street Light Pole Banner Bracket Hardware $31.00 4 stars and above sponsored 0 ..... .. .._ ... ... ..._.... .. .. .... ... ... . Sponsored $32.00 FREE delivery: Nov 8 -12 Select delivery location In Stock. city: 1 1 ............._Add to Cart I Buy Now Secure transaction Ships from Signworld America Inc. Sold by Signworld America Inc - Return policy: Retumable until Jan 31, 2022 1-Click ordering is not available for this item. Add to List 16 Sponsored Page 1 of 6 httpsd/www.amazon.condSignworld-Street-Banner-Bmcket-Hardwareldp/BO005LLDX0/ref=sr_1_48?crid=IVJ5wCHgQZ1 T&dchlld=1 &keywords=bann... 117 G.A. Sigler Masonry & Construction, Inc. 11305 Gift Road Clear Spring, MO 21722 301-812-2727 COST ESTIMATE Town of Clear Spring P.O. Box 104 Clear Spring, MO 21722 Cost to install concrete bases for banner poles at Clear Spring Park around Veterans Memorial. $3,000.00 Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Maryland Agricultural Land Preservation Program (MALPP) 60/40 Match for FY 2022 PRESENTATION DATE: November 9, 2021 PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Planning and Zoning RECOMMENDED MOTION: Move to approve a $700,000.00 commitment from the County Agricultural Transfer Tax, and State Agricultural Transfer Tax to the 60/40 match component of the MALPP easement program for FY 2022 Cycle. REPORT-IN-BRIEF: Each year MALPP asks counties if they want to obligate funds to the 60/40 match portion of the Land Preservation Easement Program. Land Preservation staff is recommending that Washington County designate $700,000 as its 40% local match in order to receive the 60% State match of $1,050,000. The commitment requested today will result in total funding of about $2,650,000 for easement purchases in FY 22 (including approximately $900,000 of general allotment funds that all counties receive). Agricultural Transfer Taxes collected each year are restricted for use in preservation programs and are not General Fund dollars. DISCUSSION: For clarity sake, State funding contributions to the Ag Preservation Program result from the following distributions. The entire MALPP fund is divided in half. One half is divided equally among all Maryland counties which will result in an FY 2022 “General Allotment” of approximately $900,000 for each County. The remaining half is divided among only those Counties that make local commitments to the 60/40 matching program and is used for the State’s 60% contribution. The County may add General Funds dollars to its 40% match which would result in additional matching funds from the State and an increase in the total amount available for easement purchases. FISCAL IMPACT: This 60/40 match commitment and General Allotment money results in funds for land preservation easement purchases on 4 farms. There are no General Funds involved. $400,000 comes from the County’s Agricultural Transfer Tax; and $300,000 comes from the State Agricultural Transfer Tax. CONCURRENCES: The Agricultural Land Preservation Advisory Board has endorsed the use of the above funding source for the 60/40 match. ALTERNATIVES: Make no commitment to the matching program; or commit further funding to the 60/40 match through the use of County General Funds. ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Open Session Item SUBJECT: Retention of Government Relations Consultant and Lobbyist PRESENTATION DATE: November 9, 2021 PRESENTATION BY: Kirk C. Downey, County Attorney RECOMMENDED MOTION: I move to retain Bruce C. Bereano as the County’s government relations consultant and lobbyist for 2022 upon the terms set forth in the proposed retainer letter dated October 22, 2021. REPORT-IN-BRIEF: To consider the retention of government relations consulting and lobbying services. DISCUSSION: Bruce C. Bereano has served the Board of County Commissioners as its government relations consultant and lobbyist for the past five years. Mr. Bereano has offered to again serve in this role for the 2022 General Assembly session and through October 31, 2022, for a fixed engagement fee or $10,000. Mr. Bereano’s services include monitoring legislation; arranging and attending meetings with legislative and executive branch officials; providing counsel and advice concerning political and legislative matters; and delivering other customary government relations and lobbying services. Mr. Bereano’s retention as the County’s government relations consultant and lobbyist would provide the County with an ongoing presence and voice in Annapolis, as Mr. Bereano regularly attends delegation meetings, bill hearings, and other political events. FISCAL IMPACT: $10,000 CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Proposed retainer letter. AUDIO/VISUAL NEEDS: Board of County Commissioners of Washington County, Maryland Agenda Report Form THE OFFICE OF BRUCE C. BEREANO 191 DUKE OF GLOUCESTER STREET ANNAPOLIS, MARYLAND 21401 410-267-0410 ANNAPOLIS AREA 410-269-5330 BALTIMORE AREA 301-261-1100 WASHINGTON D.C. AREA 410-267-0177 FAX October 22, 2021 The Honorable Jeff Cline President Washington County Commissioners 100 West Washington Street, Room 226 Hagerstown, Maryland 21740 Dear President Cline: In preparation for the upcoming 2022 Session of the Maryland General Assembly which convenes January 12, 2022, and for calendar year 2022, I write to propose to the Washington County Commissioners to represent and serve the Commissioners as their government relations consultant and lobbyist in Annapolis during the upcoming 2022 session of the General Assembly and before the Executive Branch of State Government. The term of my representation would be the calendar year of 2022. I have appreciated and enjoyed representing the County for the past 5 years and I would be happy and willing to continue to act in such a capacity for the proposed same fee of $10,000 plus reimbursement for any reasonable and necessary expenses such as mileage and travel, lobbying registration fee, duplication costs, etc. The scope and nature of the government relations and lobbying services I would provide the Washington County Commissioners would include the following: 1. Making available the depth and breadth of my relationships and network, and experience developed over the past 50 years in government and politics in Maryland; 2. Provide government and political strategic advice and counsel concerning relationships with government elected and appointed officials; 3. Arrange and attend meetings for the County Commissioners with key legislative and executive branch officials; 4. Advise and inform the County Commissioners of particular events and functions which are good networking opportunities and ways to increase the presence and involvement in relationship development for the County; 5. Focus my efforts and attention on areas of interest and agenda of the County with the legislature and executive branches of government as requested; 6. Meet and work with Washington County Commissioners as and when requested concerning issues, problems and assistance I can render with State government officials, agencies; 7. Register as a lobbyist for the Washington County Commissioners as required bylaw and comply with all legal requirements; 8. Customary and usual professional lobbying and government relations activities and efforts on behalf of the Washington County Commissioners; 9. Assist in advocating and representing Washington County on legislation as indicated; 10. Keep the Washington County Commissioners fully informed of my activities and efforts on their behalf and maintain current and clear communications in this regard; 11. Assist in securing meetings with key government appointed and elected officials and attend any and all such meetings which are arranged; 12. Provide any other and further services and functions as requested and desired by the County Commissioners relative to my role and function; 13.Attend all Washington County Delegation meetings during the legislative session and work in harmony and coordination with the Washington County legislative Delegation and be of assistance; 14. Work closely with the Washington County Commissioners on their legislative agenda and priorities for the 2022 legislative session; It is also understood and agreed that you hereby certify and declare that Bruce C. Bereano hereby is authorized to act as a lobbyist and government relations representative on behalf of the Washington County Commissioners for the time period of November 1, 2021 through October 31, 2022 as to matters between them. I would very much appreciate the opportunity to work with the Washington County Commissioners, and you can be assured of my fullest professional and dedicated services. Please feel free to discuss this matter further with me or let me know any questions you or the other Commissioners may have. I of course am willing and available to meet with the County Commissioners to further discuss and decide this matter. If this arrangement is agreeable and acceptable please sign and return to me one of the enclosed copies for my files. Thanking you in advance for your consideration and time, I am A Intending to be legally bound, the parties have duly executed this Agreement below: Washington County Commissioners The Honorable Jeff Cline President Washington County Commissioners 100 West Washington Street, Room 226 Hagerstown, Maryland 21740 191 Duke of Gloucester Street Annapolis, Maryland 21401 Date: ) I