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Home My WebLink About211019a-revJeffrey A. Cline, President Terry L. Baker, Vice President Krista L. Hart, Clerk BOARD OF COUNTY COMMISSIONERS October 19, 2021 OPEN SESSION AGENDA 10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Jeffrey A. Cline APPROVAL OF MINUTES – September 28, 2021 10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 10:10 AM STAFF COMMENTS 10:15 AM CITIZEN PARTICIPATION 10:20 AM PROCLAMATION: ECONOMIC DEVELOPMENT WEEK – OCTOBER 25-29, 2021 Board of County Commissioners; Susan Grimes, Director, Business Development 10:30 AM PRESENTATION OF 2021-2022 FARM OF THE YEAR Susan Grimes, Director, Business Development; Leslie Hart, Business Development Specialist, Business Development 10:40 AM 2022 WASHINGTON COUNTY COMMUNITY COALITION: REQUEST FOR FINANCIAL SUPPORT Paul Frey, President & CEO, Washington County Chamber of Commerce; Jim Kercheval, Executive Director, Greater Hagerstown Committee 10:45 AM AMERICAN RESCUE PLAN ACT(ARPA) FUNDING DISCUSSION Sara Greaves, Chief Financial Officer; John Martirano, County Administrator 10:55 AM EMERGENCY RENTAL ASSISTANCE PROGRAM: ADDITIONAL FUNDING REQUEST Rachel Souders, Senior Grant Manager, Office of Grant Management; George Newman III, President & CEO, Washington County Community Action Council 11:00 AM EB-4 SHORT TERM DISABILITY PLAN REVISION Larry Etchison, Director, Human Resources 11:05 AM RESCIND BID AWARD- INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0062): ONE (1) BOBCAT T76 T4 COMPACT TRACK LOADER Brandi Naugle, Buyer, Purchasing; Dave Mason, Deputy Director, Solid Waste 11:10 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0062): ONE (1) BOBCAT T76 T4 COMPACT TRACK LOADER Brandi Naugle, Buyer, Purchasing; Dave Mason, Deputy Director, Solid Waste 100 West Washington Street, Suite 1101 | Hagerstown, MD 21740-4735 | P: 240.313.2200 | F: 240.313.2201 WWW.WASHCO-MD.NET Wayne K. Keefer Charles A. Burkett Randall E. Wagner Page 2 of 2 OPEN Session Agenda October 19, 2021 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 11:15 AM CONTRACT AWARD (2022-13): NO. 2 HEATING OIL Brandi Naugle, Buyer, Purchasing; Andrew Eshleman, Director, Public Works 11:20 AM BID AWARD (PUR-1518): BULK DELIVERY OF ROAD SALT Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highway Department 11:25 AM BID AWARD (PUR-1516): LEASE / PURCHASE ONE (1) TARP MACHINE Rick Curry, Director, Purchasing; Dave Mason, Deputy Director; Solid Waste 11:30 AM BUDGET ADJUSTMENT- PARKS AND RECREATION CAPITAL IMPROVEMENT BUDGET Andrew Eshleman, Director, Public Works 11:35 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE/INSTALLATION OF PLAYGROUND EQUIPMENT (INTG-21-0069) Rick Curry, Director, Purchasing; Andrew Eshleman, Director, Public Works 11:40 AM FY22 MIEMSS CARDIAC DEVICE GRANT: APPROVAL TO SUBMIT APPLICATION & ACCEPT AWARDED FUNDING David Chisholm, Deputy Director-Operations, Emergency Services; Allison Hartshorn, Grant Manager, Office of Grant Management 11:45 AM MARYLAND GENERAL ASSEMBLY LEGISLATION REQUIRING MULTIPLE EARLY VOTING CENTERS Martin Lumm, President, Board of Elections; Barry Jackson, Deputy Director, Board of Elections 11:55 AM CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; & To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State). 12:30 PM RECONVENE IN OPEN SESSION 12:35 PM STAFF COMMENTS 12:40 PM ADJOURNMENT Open Session Item SUBJECT: Economic Development Week (October 25-29, 2021) PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Board of County Commissioners REPORT-IN-BRIEF: Proclamation Presentation WHEREAS, Economic Development efforts have and will continue to improve the economic well-being and quality of life of the County by helping to create and retain jobs that facilitate business growth and provide a stable tax base, and; WHEREAS, Economic Development requires Countywide teamwork with all government, workforce development, educational, private business and various other partners to be successful, and; WHEREAS, the economic growth and stability of the State affects all regions and jurisdictions in Maryland, and Washington County is an important component of the State’s economic success and will highlight and promote economic development efforts in our county. THEREFORE, We, the Board of County Commissioners of Washington County, Maryland, hereby proclaim the week of October 25– 29, 2021, as Economic Development Week recognizing all the past, current and future efforts of all those to who participate and support Economic Development private and public efforts at all levels – federal, state, county, city and municipality. Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Presentation of 2021-2022 Farm of the Year PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Susan Small, Director, Department of Business Development and Leslie Hart, Business Development Specialist RECOMMENDED MOTION: No motion. Metal Outdoor plaque will be presented to Farm of the Year for 2021-2022. County Commissioners will present the Certificate recognizing the Winning Farm of the Year. DISCUSSION: The Farm of the Year award showcases excellence in agriculture and promotes a greater understanding of the challenges faced by today’s farmers. Applications have been accepted in the July to September 2021 time frame. Winning farm owners will be notified in advance of this meeting and asked to attend the Board of County Commissioners meeting scheduled for October 19, 2021. FISCAL IMPACT: n/a CONCURRENCES: n/a ALTERNATIVES: n/a ATTACHMENTS: n/a AUDIO/VISUAL NEEDS: n/a Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: 2022 Washington County Community Coalition Request for Financial Support PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Paul Frey, President and CEO, Washington County Chamber of Commerce Jim Kercheval, Executive Director, Greater Hagerstown Committee RECOMMENDED MOTION: Move to approve a contribution of $10,000 to the Washington County Community Coalition to support efforts to manage the community priorities in Washington County. REPORT-IN-BRIEF: As a founding member of The Washington County Community Coalition, it is time once again to invite the County to participate in our lobbying efforts in Annapolis. As our community continues to change and grow, the Coalition partners see the need to supplement the work of our Delegation and help promote Washington County in Annapolis. Over the last 17 years we’ve seen the value of a concerted effort to speak with one voice and be heard alongside larger, more urban areas. As a result, the Coalition’s efforts have elevated our stature and helped build State support for the issues our community stakeholders bring to the table. DISCUSSION: FISCAL IMPACT: $10,000 CONCURRENCES: ATTACHMENTS: COUNTY COALITION REQUEST Board of County Commissioners of Washington County, Maryland Agenda Report Form z0a �9nly Washington County Government The Greater Hagerstown Committee, Inc. Clty of Hagerstown • Washington Co. Chamber of Commerce••Washington Co. Free Library Visit Hagerstown (Local Convention & Visitors Bureau) I i t i Hagerstown Community College CHIEF (Hagerstown -Washington Co. Industrial Foundation) C ) • Town of Williamsport • Community Foundation of Washington County Washington County Community Coalition Lolroyist Jahn i-avazza, Esquire Mannis Cann,ng & Assodates 4I0.1b3.788Z jtavazzaLWmaniscanning.com September 15, 2021 Mr. John Martirano County Administrator Washington County Government 100 West Washington Street, Room 226 Hagerstown, MD 21740 Dear John: As a founding member of The Washington County Community Coalition, it is time once again to invite the County to participate in our lobbying efforts in Annapolis. Since 2005, a number of dedicated community stakeholders have joined together to advance Washington County's interests at the state level, including the CVB, the Washington County Free Library, Washington County Government, the City of Hagerstown, the Greater Hagerstown Committee, the Community Foundation, Hagerstown Community College, CHIEF, the Town of Williamsport, and the Chamber of Commerce. As our community continues to change and grow, the Coalition partners see the need to supplement the work of our Delegation and help promote Washington County in Annapolis. Over the last 17 years we've seen the value of a concerted effort to speak with one voice and be heard alongside larger, more urban areas. As a result, the Coalition's efforts have elevated our stature and helped build State support for the issues you as a stakeholder bring to the table. The program also keeps partners posted on issues of concern throughout the year, serving as an "early warning system" for anything in Annapolis that may affect Hagerstown or Washington County. As in the past, the Coalition will hire a lobbyist to help us advocate for our state -level agenda during the 2022 General Assembly session. In addition, we have scheduled our "Day in Annapolis" for Wednesday, January 26, 2022, where Coalition members come to Annapolis to meet with our state decision makers to talk about our community and issues of concern. The day concludes with a Washington County, "We Mean Business" reception, highlighting the strengths of our region and the value we bring to Maryland. Of course, given Covid, these plans may need to be modified a bit, as they were in 2021. The lobbying process starts in the summer when the Coalition partners decide on the list of community priorities; we appreciated your willingness to join us in crafting that agenda. Again this year, we will ask the partners to participate financially, and the Chamber will manage the program. The Coalition is asking the City of Hagerstown to contribute $10,000, as it did last year. Working together, we leverage our collective voice and strengthen our case with decision makers. We hope that you will consider our invitation to participate in the Coalition and that you will work with us to include the County's priorities in the overall legislative agenda. If you have any questions please do not hesitate to contact me. Since ly,D Paul Frey, IOM v Managing Partner Open Session Item SUBJECT: American Rescue Plan Act (ARPA) funding Discussion PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Sara Greaves, Chief Financial Officer; John Martirano, County Administrator RECOMMENDED MOTION: For information only. REPORT-IN-BRIEF: The County was approved for ARPA funds of $29,295,023. These funds are to be received in two installments. The first installment of $14,669,749 was received in June of 2021. The next installment is expected June 2022. DISCUSSION: Funds can be utilized by the County to respond to and prepare for COVID-19 activities. All funds must be spent by December 31, 2024. Allowable uses include: - Respond to or mitigate the COVID-19 health emergency or its negative economic impacts, including assistance to households, small businesses, nonprofits, aid for tourism, travel, and hospitality. - To provide essential worker premium pay - Cover revenue loss. - To make investments in broadband, water, or sewer infrastructure Washington County polled the public in July to evaluate top priorities from citizens. The results are below in order of priority: 1. Fire and Rescue 2. Emergency Operations Center 3. Business assistance, including non-profits 4. Premium pay for essential workers 5. Water/Sewer Infrastructure 6. Assistance to households 7. Technology for virtual services provided by the County 8. Travel, Tourism, and Hospitality 9. Incentive for employee vaccinations 10. Public communication efforts related to COVID-19 County personnel would like to receive feedback from the Commissioners regarding Commissioner priorities. Once input is received, staff will prepare a list of recommendations for BOCC consideration. FISCAL IMPACT: Not applicable CONCURRENCES: Not applicable ALTERNATIVES: Not Applicable ATTACHMENTS: Approved Categories for ARPA spending AUDIO/VISUAL NEEDS: Not applicable Board of County Commissioners of Washington County, Maryland Agenda Report Form Qualifying Expenditures for ARPA funds 1. Expenditure Category: Public Health 1.1 COVID-19 Vaccination 1.2 COVID-19 Testing 1.3 COVID-19 Contact Tracing 1.4 Prevention in Congregate Settings (Nursing Homes, Prisons/Jails, Dense Work Sites, Schools, etc.) 1.5 Personal Protective Equipment 1.6 Medical Expenses (including Alternative Care Facilities) 1.7 Capital Investments or Physical Plant Changes to Public Facilities that respond to the COVID-19 public health emergency 1.8 Other COVID-19 Public Health Expenses (including Communications, Enforcement, Isolation/Quarantine) 1.9 Payroll Costs for Public Health, Safety, and Other Public Sector Staff Responding to COVID-19 1.10 Mental Health Services 1.11 Substance Use Services 1.12 Other Public Health Services 2.0 Expenditure Category: Negative Economic Impact 2.1 Household Assistance: Food Programs 2.2 Household Assistance: Rent, Mortgage, and Utility Aid 2.3 Household Assistance: Cash Transfers 2.4 Household Assistance: Internet Access Programs 2.5 Household Assistance: Eviction Prevention 2.6 Unemployment Benefits or Cash Assistance to Unemployed Workers 2.7 Job Training Assistance (e.g., Sectoral job-training, Subsidized Employment, Employment Supports or Incentives) 2.8 Contributions to UI Trust Funds 2.9 Small Business Economic Assistance (General) 2.10 Aid to nonprofit organizations 2.11 Aid to Tourism, Travel, or Hospitality 2.12 Aid to Other Impacted Industries 2.13 Other Economic Support 2.14 Rehiring Public Sector Staff 3. Expenditure Category: Services to Disproportionately Impacted Communities 3.1 Education Assistance: Early Learning 3.2 Education Assistance: Aid to High-Poverty Districts 3.3 Education Assistance: Academic Services 3.4 Education Assistance: Social, Emotional, and Mental Health Services 3.5 Education Assistance: Other 3.6 Healthy Childhood Environments: Child Care 3.7 Healthy Childhood Environments: Home Visiting 3.8 Healthy Childhood Environments: Services to Foster Youth or Families Involved in Child Welfare System 3.9 Healthy Childhood Environments: Other 3.10 Housing Support: Affordable Housing 3.11 Housing Support: Services for Unhoused persons 3.12 Housing Support: Other Housing Assistance 3.13 Social Determinants of Health: Other 3.14 Social Determinants of Health: Community Health Workers or Benefits Navigators 3.15 Social Determinants of Health: Lead Remediation 3.16 Social Determinants of Health: Community Violence Interventions 4. Expenditure Category: Premium Pay 4.1 Public Sector Employees 4.2 Private Sector: Grants to other employers 5. Expenditure Category: Infrastructure 5.1 Clean Water: Centralized wastewater treatment 5.2 Clean Water: Centralized wastewater collection and conveyance 5.3 Clean Water: Decentralized wastewater 5.4 Clean Water: Combined sewer overflows 5.5 Clean Water: Other sewer infrastructure 5.6 Clean Water: Stormwater 5.7 Clean Water: Energy conservation 5.8 Clean Water: Water conservation 5.9 Clean Water: Nonpoint source 5.10 Drinking water: Treatment 5.11 Drinking water: Transmission & distribution 5.12 Drinking water: Transmission & distribution: lead remediation 5.13 Drinking water: Source 5.14 Drinking water: Storage 5.15 Drinking water: Other water infrastructure 5.16 Broadband: “Last Mile” projects 5.17 Broadband: Other projects 6. Expenditure Category: Revenue Replacement 6.1 Provision of Government Services 7. Expenditure Category: Administrative and Other 7.1 Administrative Expenses 7.2 Evaluation and data analysis 7.3 Transfers to Other Units of Government Open Session Item SUBJECT: Emergency Rental Assistance Program (ERAP) Additional Funding Request PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Rachel Souders, Senior Grant Manager, Office of Grant Management; and George Newman III, President and CEO, Washington County Community Action Council RECOMMENDED MOTION: Move to approve submission of Letter of Interest for Additional ERAP Funding to the Department of Housing & Community Development, and accept funding as awarded. REPORT-IN-BRIEF: In May of this year, Washington County was awarded $9,441,971 from the Department of Housing and Community Development (DHCD) under the Emergency Rental Assistance Program. The DHCD has notified all grantees that an additional $24.5 million is available to counties for continuation of ERAP activities. Grantees must submit a Letter of Interest to be considered for funding. The Office of Grant Management would like to submit a Letter of Interest requesting $5,575,500.00. DISCUSSION: In May, Washington County was awarded $9,441,971 in ERAP funding from the DHCD in order to ensure housing stability for families and individuals at risk of and currently experiencing homelessness due to the Covid-19 pandemic. Our subrecipient, the Washington County Community Action Council (WCCAC), has estimated that this award will be fully expended by the end of February 2022. The DHCD has notified all grantees that an additional $24.5 million is being made available for continuing this program, and Grantees must submit a Letter of Interest to be considered for funding. The WCCAC has projected that $5,575,500.00 will be needed to serve 1,534 households between March 2022 (when current funds are expected to run out) and September 2022 (the end of the grant period). The Office of Grant Management would like to submit a Letter of Interest requesting this full amount. If awarded, funds will be added to our existing grant agreement – supplemental funds will not require a subsequent grant application. In addition, the Subrecipient agreement with WCCAC would be amended to reflect the increased funding. FISCAL IMPACT: This request will provide up to $5,575,500.00 in additional funding for the WCCAC to distribute to Washington County residents in need of assistance to pay their rent and/or utilities as a result of the Covid-19 pandemic. CONCURRENCES: Susan Buchanan, Director, Office of Grant Management ALTERNATIVES: Deny request to submit Letter of Interest AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: EB-4 Short Term Disability Plan Revision PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Laurence “Larry” Etchison, Director of Human Resources RECOMMENDED MOTION: To approve a revision of EB-4 Short Term Disability Policy authorizing the Director of Human Resources (with the County Administrator’s review and concurrence) to administer end-of-employment actions to Employees who are unable to perform their position’s essential job functions (with or without reasonable accommodation) and who have exhausted all FMLA, Paid Sick Leave and Short-Term Disability Plan Benefits. REPORT-IN-BRIEF: Consistently administering end-of-employment to all Employees who cannot perform their position’s essential job functions (with or without reasonable accommodation) and who have exhausted all FMLA, Paid Sick Leave and Short-Term Disability Plan Benefits shifts the ongoing healthcare cost burden to either the Employee (Long Term Disability Benefits, Personal Assets, etc.) or potentially to Federal and State funded programs (SSDI, Medicaid, ACA, etc.) versus the County’s Citizens and Taxpayers. Therefore, it is prudent to adopt the following revision to the EB-4 Short Term Disability Policy: L. An Employee who has an illness which is expected to continue beyond the Short-Term Disability Benefits Plan period may be eligible for benefits under the County’s Long-Term Disability Benefit Plan. Employees are encouraged to keep the Department of Human Resources informed if they believe that they may require Long-Term Disability Benefit Plan monthly income. Please note that the Director of Human Resources (with the County Administrator’s review and concurrence) will administer end-of-employment actions to Employees who are unable to perform their position’s essential job functions (with or without reasonable accommodation) and who have exhausted all FMLA, Paid Sick Leave and Short-Term Disability Plan Benefits following the issuance of a thirty (30) calendar day notification via USPS Certified Mail. FISCAL IMPACT: On a case-by-case basis, the Employee Health Benefit liability cost savings can be substantial (upwards of over $100,000.00 annually per covered Employee). CONCURRENCES: Mr. John Martirano, County Administrator, Mr. Kirk Downey, County Attorney, Ms. Deborah Condo, Deputy Director of Human Resources and Brittany Price, Benefits Coordinator. ALTERNATIVES: Not Applicable AUDIO/VISUAL NEEDS: Not applicable Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Rescind Bid Award, Intergovernmental Cooperative Purchase (INTG-21-0062) - One (1) Bobcat T76 T4 Compact Track Loader PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Dave Mason, P. E., Deputy Director, Solid Waste Department. RECOMMENDED MOTION: Move to relieve Bobcat of Hagerstown, MD from the contract without prejudices for the purchase approved by the Board of County Commissioners of Washington County, August 10, 2021, for the lease/purchase one (1) Bobcat T76 T4 Compact Track Loader for a total cost of $74,053.20. After the award and final lease documents were prepared it was discovered that the submitted documentation did not include the interest or any fees associated to the leasing of the equipment from the leasing company; therefore, the cost of the five-year lease will be $81,909.60. REPORT-IN-BRIEF: On August 10, 2021, the Board of County Commissioners of Washington County approved by resolution the purchase of the lease/purchase one (1) Bobcat T76 T4 Compact Track Loader for a total cost of $74,053.20 from Bobcat of Hagerstown based on the contract awarded by Sourcewell (Contract 040319-CEC). FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Schedule of Payments, Exhibit B, dated 9/22/2021 AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form EXHIBIT B SCHEDULE OF PAYMENTS Interest Rate = 3.817% Amount Financed = $73,988.71 Start Date = 9/22/2021 Purchase Number Date Payment Interest Principal Option* 1 12/22/2021 $1,365.16 $708.30 $656.86 N/A 2 1/22/2022 $1,365.16 $233.26 $1,131.90 N/A 3 2/22/2022 $1,365.16 $229.66 $1,135.50 N/A 4 3/22/2022 $1,365.16 $226.05 $1,139.11 N/A 5 4/22/2022 $1,365.16 $222.43 $1,142.73 N/A 6 5/22/2022 $1,365.16 $218.79 $1,146.37 N/A 7 6/22/2022 $1,365.16 $215.15 $1,150.01 N/A 8 7/22/2022 $1,365.16 $211.49 $1,153.67 N/A 9 8/22/2022 $1,365.16 $207.82 $1,157.34 N/A 10 9/22/2022 $1,365.16 $204.14 $1,161.02 N/A 11 10/22/2022 $1,365.16 $200.44 $1,164.72 $64,941.95 12 11/22/2022 $1,365.16 $196.74 $1,168.42 $63,715.11 13 12/22/2022 $1,365.16 $193.02 $1,172.14 $62,484.37 14 1/22/2023 $1,365.16 $189.29 $1,175.87 $61,249.70 15 2/22/2023 $1,365.16 $185.55 $1,179.61 $60,011.11 16 3/22/2023 $1,365.16 $181.80 $1,183.36 $58,768.58 17 4/22/2023 $1,365.16 $178.04 $1,187.12 $57,522.11 18 5/22/2023 $1,365.16 $174.26 $1,190.90 $56,271.66 19 6/22/2023 $1,365.16 $170.47 $1,194.69 $55,017.24 20 7/22/2023 $1,365.16 $166.67 $1,198.49 $53,758.82 21 8/22/2023 $1,365.16 $162.86 $1,202.30 $52,496.41 22 9/22/2023 $1,365.16 $159.03 $1,206.13 $51,229.97 23 10/22/2023 $1,365.16 $155.20 $1,209.96 $49,959.51 24 11/22/2023 $1,365.16 $151.35 $1,213.81 $48,685.01 25 12/22/2023 $1,365.16 $147.49 $1,217.67 $47,406.46 26 1/22/2024 $1,365.16 $143.62 $1,221.54 $46,123.84 27 2/22/2024 $1,365.16 $139.73 $1,225.43 $44,837.14 28 3/22/2024 $1,365.16 $135.83 $1,229.33 $43,546.35 29 4/22/2024 $1,365.16 $131.92 $1,233.24 $42,251.44 30 5/22/2024 $1,365.16 $128.00 $1,237.16 $40,952.43 31 6/22/2024 $1,365.16 $124.06 $1,241.10 $39,649.27 32 7/22/2024 $1,365.16 $120.12 $1,245.04 $38,341.98 33 8/22/2024 $1,365.16 $116.15 $1,249.01 $37,030.52 34 9/22/2024 $1,365.16 $112.18 $1,252.98 $35,714.89 35 10/22/2024 $1,365.16 $108.20 $1,256.96 $34,395.08 36 11/22/2024 $1,365.16 $104.20 $1,260.96 $33,071.07 37 12/22/2024 $1,365.16 $100.19 $1,264.97 $31,742.85 38 1/22/2025 $1,365.16 $96.16 $1,269.00 $30,410.40 B 39 2/22/2025 $1,365.16 $92.13 $1,273.03 $29,073.72 40 3/22/2025 $1,365.16 $88.08 $1,277.08 $27,732.79 41 4/22/2025 $1,365.16 $84.01 $1,281.15 $26,387.58 42 5/22/2025 $1,365.16 $79.94 $1,285.22 $25,038.10 43 6/22/2025 $1,365.16 $75.85 $1,289.31 $23,684.33 44 7/22/2025 $1,365.16 $71.75 $1,293.41 $22,326.24 45 8/22/2025 $1,365.16 $67.64 $1,297.52 $20,963.85 46 9/22/2025 $1,365.16 $63.51 $1,301.65 $19,597.12 47 10/22/2025 $1,365.16 $59.37 $1,305.79 $18,226.04 48 11/22/2025 $1,365.16 $55.21 $1,309.95 $16,850.59 49 12/22/2025 $1,365.16 $51.05 $1,314.11 $15,470.77 50 1/22/2026 $1,365.16 $46.87 $1,318.29 $14,086.57 51 2/22/2026 $1,365.16 $42.67 $1,322.49 $12,697.95 52 3/22/2026 $1,365.16 $38.47 $1,326.69 $11,304.93 53 4/22/2026 $1,365.16 $34.25 $1,330.91 $9,907.47 54 5/22/2026 $1,365.16 $30.01 $1,335.15 $8,505.57 55 6/22/2026 $1,365.16 $25.77 $1,339.39 $7,099.21 56 7/22/2026 $1,365.16 $21.51 $1,343.65 $5,688.38 57 8/22/2026 $1,365.16 $17.23 $1,347.93 $4,273.05 58 9/22/2026 $1,365.16 $12.94 $1,352.22 $2,853.22 59 10/22/2026 $1,365.16 $8.64 $1,356.52 $1,358.25 60 11/22/2026 $1,365.16 $4.33 $1,360.83 $0.00 Lessee: County Commissioners of Washington County, MD Page 2 of 2 Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-21-0062) - One (1) Bobcat T76 T4 Compact Track Loader PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Dave Mason, P. E., Deputy Director, Solid Waste Department. RECOMMENDED MOTION: Move to authorize by Resolution, f or the Department of Solid Waste to lease/purchase one (1) Bobcat T76 T4 Compact Track Loader for a total cost of $81,909.60 and to utilize another jurisdiction’s contract that was awarded by Sourcewell, (Contract 040319-CEC) to Bobcat of Hagerstown, MD. REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public Local Laws) 1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a part to the original contract. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the procurement of the equipment in accordance with the Public Local Laws referenced above that participation would result in cost benefits or in administrative efficiencies. The County will benefit with the direct cost savings in the purchase of this equipment because of economies of scale this contract has leveraged. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. Acquisition of the equipment by utilizing the Sourcewell contract and eliminating our County’s bid process would result in an administrative and cost savings for the Department of Solid Waste and Purchasing Department in preparing specifications. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in the Department of Solid Waste operating budget account 535055-21-21020 CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Bobcat of Hagerstown Quote: JLK-07170 dated 8/3/2021 AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Product Quotation Quotation Number: JLK-07170 Bobcat Date: 2021-03-08 08:32:26 Customer Name/Address: Bobcat Delivering Dealer ORDER TO BE PLACED WITH: Contract Holder/Manufacturer WASHINGTON COUNTY Bobcat of Hagerstown, Clark Equipment Co dba Bobcat LANDFILL_ Hagerstown, MD Company Attn: DONALD MORGAN 18213 Maugans Ave 250 E Beaton Dr, PO Box 6000 12630 EARTH CARE ROAD Hagerstown MD 21740 West Fargo, ND 58078 HAGERSTOWN, MD 21740 Phone: 301-634-2558 Phone: 701-241-8719 Fax: Fax: 865-608-0681 Contact: Heather Messmer Heather.Messmer@doosan.com Description T76 T4 Bobcat Compact Track Loader 36 Month Protection Plus (2000 Hours) P69 Performance Package Power Bob-Tach 7-Pin Attachment Control High Flow Two -Speed Part No Qty Price Ea, Total M0371 1 $49,230.72 $49,230.72 9974406 1 $1,000.00 $1,000.00 M0371-PO6-P69 1 $5,846.68 $5,845.68 Dual Direction Bucket Positioning Automatic Ride Control Reversing Fan C77 Comfort Package M0371-P07-C77 1 $4,929.84 $4,929.84 Clear Sides Enclosed Cab with AC/Heat Radio Ready Sound Reduction heated cloth air ride suspension seat 17.7" Multi Bar Track M0371-R09-COB 1 $514.08 $514.08 Strobe M0371-Ao1-C39 1 $220.00 $220.00 Special Applications Poiycarbonate Door Kit 7376911 1 $2,143.97 $2,143.97 Rear View Camera 7384681 1 $587.54 $687.54 Radio Completion Kit 7384580 1 $280.20 $280.20 Sweeper Bucket 72" 7405171 1 $3,708.04 $3,708.04 48" Hydraulic Pallet Fork 6905426 1 $2,290.64 $2,290.64 80" Heavy Duty Bucket 7272681 1 $931.00 $931.00 --- Bolt -On Cutting Edge, 80" 6718008 1 $268.00 $268.00 Total of Items Quoted Freight Charges Dealer Assembly Charges Quote Total - US dollars Notes: $71,949.71 $1,517.00 $522.00 $73,988.71 Open Session Item SUBJECT: Contract Award (2022-13) – No. 2 Heating Oil. PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Brandi Naugle, Buyer, Purchasing Department and Andrew Eshelman, Director of Public Works. RECOMMENDED MOTION: Move to concur with the recommendation of the Washington County Public Schools (WCPS) to award the contract for Washington County Government’s No. 2 heating fuel oil to the responsive, responsible low bidder, AC&T Co., Inc. of Hagerstown, MD who submitted a bidder factor of $0.1795 per gallon for tank wagon deliveries. REPORT-IN-BRIEF: Washington County Government as well as the City of Hagerstown cooperatively bid heating fuel requirements with the WCPS. At its meeting on Tuesday, September 21, 2021, the WCPS awarded its contract for tank wagon loads to the responsive, responsible bidder, AC&T Co., Inc. of Hagerstown, MD with the lowest bid of $0.1795 per gallon over the weekly wholesale average price for No. 2 (high sulfur) heating oil as published in the Oil Price Information Service bulletin (OPIS, Pad 1, Baltimore gasoline and distillate reseller prices). The contract period is effective September 21, 2021 and ending July 31, 2022, the contract may be renewed for three (3) additional one (1) year terms at the discretion of the Board of Education. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted, as required, by the individual using department/agencies CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: WCPS bid recommendation information. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Purchasing Department 10435 Downsville Pike Hagerstown, MD 21740 301-766-2840 Building a Community That Inspires Curiosity, Creativity, and Achievement. www.wcpsmd.com www.wcpspurchasing.com September 22, 2021 NOTICE OF AWARD AC&T Co., Inc. Mr. Charles Goodie, Vice President 11535 Hopewell Road PO Box 4217 Hagerstown, MD 21741 E-mail: cgoodie@acandt.com; rmentzer@acandt.com; ataylor@acandt.com; dwhittington@acandt.com Ref: Bid 2022-13 Heating Oil Supply and Delivery Please be advised that on Tuesday, September 21, 2021, the Board of Education of Washington County awarded Bid 2022-13 Heating Oil Supply and Delivery for tank wagon deliveries at the bid factor of $0.1795 per gallon plus the weekly OPIS wholesale price per gallon to AC&T Company. The contract will be effective from September 21, 2021 through July 31, 2022. The contract may be renewed for three (3) additional one (1) year terms at the discretion of the Board of Education. All invoices must reference Contract 22035 Invoices should be sent to: Washington County Public Schools Attn: Janine Suffecool 10435 Downsville Pike Hagerstown, MD 21740 ap@wcps.k12.md.us Please send a current Certificate of Insurance in accordance with the coverage requirements listed in the specifications within the next ten days if you have not already. Your continued interest in serving Washington County Public Schools is appreciated. If you should have any questions concerning this matter, please contact me at (bachtsco@wcps.k12.md.us). Sincerely, Scott Bachtell Scott Bachtell Supervisor of Purchasing AC&T Company Inc. James River Petroleum Co. Petroleum Traders Corporation Unit of Measure *Bidder's Factor *Bidder's Factor *Bidder's Factor 1 Transport Delivery (Approximitley 7,500 per delivery)No Bid Non-Responsible 0.02990$ per Gallon 2 Tank Wagon Delivery (Approximitley 3,500 per delivery)0.17950$ Non-Responsible No Bid per Gallon Bid 2022-13 Heating Oil Deliveries Bid Tab *Bidder's Factor (Plus/Munis) Price per Gallon plus the Average Rack Price for #2 Distillate ULS (Ultra-Low Sulfur) Diesel Fuel (Heating Oil), Baltimore Maryland terminal price. The Average Price is published every Thursday and sets the price for the following week. Open Session Item SUBJECT: Bid Award (PUR-1518) – Bulk Delivery of Road Salt PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Zane Rowe, Deputy Director, Washington County Highway Department. RECOMMENDED MOTION: Move to award the contract for the purchase/delivery of Bulk Road Salt to the responsible, responsive bidder, Cargill, Incorporated of North Olmsted, OH who submitted the price of $76.38 per ton. REPORT-IN-BRIEF: On September 1, 2021 the County issued an Invitation to Bid (ITB) for Bulk Road Salt. The salt will be purchased on an as-needed basis to be used on County maintained roads for snow and ice control. The County uses an average of fifteen thousand (15,000) tons of road salt annually. The contract period is to tentatively begin October 1, 2021 and end April 30, 2022. The above recommendations are for the County’s requirements only; the City of Hagerstown shall make its award independently from the County. The County guarantees neither a minimum/maximum quantity of bulk road salt to be purchased under this contract. The Invitation to Bid was published in the local newspaper, on the County web site, and on the State of Maryland’s eMMA “eMaryland Marketplace Advantage” web site. Twenty-Seven (27) persons/companies registered/downloaded the bid document on-line. On September 29, 2021 a total of seven (7) bids were received. DISCUSSION: N/A FISCAL IMPACT: Funding is available in the department’s FY’22 operating budget account. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: The complete Bid Tabulation may be viewed on-line at: https://www.washco-md.net/wp-content/uploads/purch-pur-1518-bidtab.pdf AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form PUR-1518 Bulk Delivery of Road Salt Cargill, Incorporated - Salt, Road Safety North Olmsted, OH Deicing Depot, LLC Deerfield Beach, FL District Logistics, LLC NE Washington, DC Eastern Salt Company, Inc. Lowell, MA Bulk Road Salt (per ton - delivered)$76.38 $94.50 $110.00 $79.39 Four Season Property Management Hagerstown, MD Government MLO Supplies USA, Inc. Bethesda, MD Morton Salt, Inc. Chicago, IL Bulk Road Salt (per ton - delivered)$105.00 $102.00 $80.90 Remarks / Exceptions: Cargill, Incorporated - Salt, Road Safety - Packing slips or delivery tickets: Cargill is unable to list the quantity ordered and the quantity back ordered on a delivery ticket. Quantity shipped will be provided. Product will meet ASTM-D-632 standard specification. Please see Cargill's technical data sheet for specific information on the Product. Bids Opened: 9-29-2021 Open Session Item SUBJECT: Bid Award (PUR-1516) – Lease/Purchase, One (1) Tarp Machine PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Rick Curry, CPPO, Purchasing Director and Dave Mason P.E., Deputy Director, Solid Waste Department RECOMMENDED MOTION: Move to award the bid to the responsive, responsible bidder with the lowest bid as follows and contingent upon approval of the final Lease Agreement by the County Attorney’s Office and the procurement is contingent upon the company being registered and providing proof of being in “Good Standing” with the Department of Assessment and Taxation. Equipment Vendor Bid Amount One (1) Tarp Machine Con-Wal dba *Annual Lease Southwestern Sales Payment for 5 Years Rodgers, AZ $28,342.00 / Yr. REPORT-IN-BRIEF: The Invitation to Bid (ITB) was advertised on the State of Maryland’s “eMaryland MarketPlace Advantage” website and on the County’s website; and also, in the local newspaper. Two hundred, twenty-eight (228) persons/companies registered/downloaded the bid document on-line. Machinery tarps are designed for covering and securing large areas. Tarp machine is more efficient than use of manual labor, a tarp machine can cover and uncover a 20,000 square foot work area in approximately twenty minutes. Since 1992 the EPA has mandated that at the end of each day, landfills must cover the working face with material to deter fire, odor, vectors, blowing litter and pest. Tarp material is used in leu of soil because soil is not always readily available and it adds to the operational cost, traffic in and around the landfill, the generation of dust and tarps conserve landfill space. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in the department’s operating account 535055-21-21020. CONCURRENCES: Division Director ALTERNATIVES: 1. Process a formal bid and the County could possibly incur a higher cost for the purchase, or 2. Do not award the purchase. ATTACHMENTS: Bid Tabulation Matrix AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form PUR-1516 LEASE/PURCHASE ONE (1) New Tarp Machine Bids Due: 9/8/21 Con-Wal, Inc. dba Southwestern Sales Company Rogers, Arizona Item No. Description: 1 Annual Lease/Purchase Payment: $28,342.80 2 Annual Lease/Purchase Cost / 4 Years: $113,371.20 3 Separate Price for Performance/Payment Bond N/A 4a 4-Year Lease Interest Rate 5.00% Remarks / Exceptions: Bid meets all specifications without exception. Open Session Item SUBJECT: Budget Adjustment – Parks and Recreation Capital Improvement Budget PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Andrew Eshleman, Director of Public Works RECOMMENDED MOTION: A motion to approve a budget adjustment in the amount of +$1,365,000 for state Local Parks and Playground Infrastructure funds received in FY22 and a second adjustment for -$265,000 for competitive grants budgeted in the Capital Improvement Plan (CIP) that will not be received. REPORT-IN-BRIEF: On July 20, 2021 the Commissioners approved a project funding schedule for $1.5 million in State Local Parks and Playground Infrastructure (LPPI) funds that included $1.365 million for County projects. A budget adjustment is required to add that funding to the Capital Improvement Plan Budget. In addition, two County Parks and Recreation CIP projects were budgeted to receive Program Open Space (POS) funding in FY22, but those projects were not included in the County’s final annual program, and therefore, require a budget adjustment to remove the funds from the FY22 CIP budget. A competitive State Maryland Heritage Area grant for the Antietam Water Trail was applied for, budgeted in the FY22 CIP plan, but not received and requires a budget adjustment to remove the grant funding from the FY22 CIP. DISCUSSION: The LPPI funds will be added to existing CIP project accounts to complete the projects approved by the Commissioners on 7/20. The projects not receiving POS funds will be deferred to a future year. The Antietam Water Trail project at Antietam Drive is anticipated to be implemented without the Heritage Area grant. FISCAL IMPACT: +$1,365,000; -$265,000; net change +$1,100,000 CONCURRENCES: CFO, County Administrator ALTERNATIVES: N/A ATTACHMENTS: Budget Adjustments AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form �4 E - 0 LL S. c = v ra aJ aJ U Y � u u r6 O O C (a O p a C O u t� O MLZ ti O a! Q a 1— a a 0_ m (U m rYa O 3 aJ Z ro �L: O a O_ m v m O a Q ro v of p O Ln "' A (31 m fp i E fC6 i G � LL C E U En O Q � .F.r N m m E N t/1 LU Qj L ral a, v aJ C) a, 0 0 0 0 0 0 0 0 0 ui Ln Ln Ln � r" 0 0 0 m rf) m 00 rn rn +� v, � O u O O R O v+ u Q O J u ro j a! aJ > aJ O aJ rra C rra (Z ro a, > N E aj O (C ro ra (U L v rp +, n c� Q a Q V u V > U aj E � v r6 Ln > 0 Q S� w Y ro Cl. � I I O U O f O H O In In � O Z O Z O > O u O u O u Q u i aJ E 7 M r?) 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O Z O Z o Z c 3 0 > O v O v O V m N Q v O a m u r6 4� 0 O c E p z o c u u :E � � N v W c � C O E Q1 7 m m d• It It I�h O L Z O O O O O O 6 +u V V V uLJ u s aJ c fp m X 0 C i E aJ N O O O O CD CD O (6 -O O O O O O O L i i E O 6l Ol Ol O1 0 O v t Q 7 LL n � a aJ Z a- > Q > C: v ro o _ E 'ZO u Q r6 i O 1 0 Q O0 CL-0 a/ U �" > O Ln 0 N CL CDO O CDO CD O v Q Q LL 7 O E u aJ Q z i r v O a, �1 Q C Ln Q w 0 •m O ter aJ _ -0 0 u Ln LA m a1 C j,L EO z O OOi O O _O aJ ca Q u Y 00 O1 00 m 00 O% m m i O aJ +T+ V1 I• Ln Ln CLv' 7 X O L L 0 m V U w O 0 -C 0 � Q Q v � rn fo � aJ fn C 0) ra c v 0a C � ro w Ot in += a v u v u m aJ Q > O C O m Q O CL C E O Q Y ra 0 O C) i O V w (U m orn v c E a, 3 *� cr O V +' w aJ > O O CL C m Q r6 Q m r�o O V w O m Q aJ .^ L c T � v U c Q v > (u V v � C u a) O 3o -0 a Q v O -20) u O n r6 aJ O O E C Q n3 � O O Q C O Z O 3U ca V aJ aJ C v C u E Q a -a U w m u L 9 71 J L V L J C O Q. v v 0 c O V v Q v 0 V a +J V Q N �C G 7 z C i N �C C 7 z V v �o a L � V L Z 7 N J:, 7 E L 7 z N L_ E 7 � Z L � K O u V V Q --- Open Session Item SUBJECT: Intergovernmental Cooperative Purchase/Installation of Playground Equipment (INTG-21-0069) for Parks and Recreation Department PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department and Andrew Eshleman, P.E., Division Director, Public Works RECOMMENDED MOTION: Move to authorize by Resolution, Parks and Recreation Department to purchase and have installed playground equipment at various parks within the county from Playground Specialist, Inc. of Thurmont, MD and to utilize the Houston-Galveston Area Council (HGAC) contract #PR11-20 for the total sum listed below and to purchase various playground equipment from Kompan, Inc. of Austin, TX and to utilize the Omnia contract #2017001135 for the total sum listed below. Playground Equipment Vendor Quoted Amount Clear Spring Park Kompan, Inc. $399,888.76 Marty Snook Park Austin, TX Pen Mar Park Camp Harding Park Playground Specialists, Inc. $374,050.76 Chestnut Grove Park Thurmont, MD $773,939.52 Rectangle Hip Shade at Marty Snook REPORT-IN-BRIEF: Section §1-106.3 of the Public Local Laws of Washington County grants authorization for the County to procure goods or services under contracts entered into by other government entities. On items over $50,000 a determination to allow or participate in an intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings. The County will benefit with the direct cost savings in the purchase of the equipment because of economies of scale these contracts have leveraged. I am confident that any bid received as a result of an independent County solicitation would exceed the spend savings that the HGAC and Omnia contracts provide through this agreement. Acquisition of the equipment by utilizing the HGAC Board of County Commissioners of Washington County, Maryland Agenda Report Form and Omnia contracts and eliminating our county’s bid process would result in an administrative and cost savings for the Parks and Facilities Department in preparing specifications and the Purchasing Department facilitating the bid process. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted for the purchase of the equipment in 515000-30-11900 – REC037 account. CONCURRENCES: N/A ALTERNATIVES: 1. Process a formal bid and the County could possibly incur a higher cost for the equipment, or 2. Do not award the purchase of equipment. ATTACHMENTS: Playground Specialists, Inc. quotes and Kompan, Inc. quotes. AUDIO/VISUAL NEEDS: N/A Fax # 301-271-9239 or Email: sales@playspec.com Playground Specialists Inc 29 Apples Church Road (800) 385-0075 ADDRESS SHIP TO WASHINGTON COUNTY PARKS AND RECREATION ATTN: ANDREW ESHLEMAN 11400 ROBINWOOD DRIVE HAGERSTOWN, MD 21742 CAMP HARDING C/O PLAYGROUND SPECIALISTS Proposal 24843A DATE 09/13/2021 SALES REP TIM BOYLE TYPE QTY RATE AMOUNT NOTE HGAC CONTRACT #PR11-20 PLAYWORLD EQUIPMENT P080421-1B - CUSTOM PLAYGROUND DESIGN PER DRAWING 1 146,495.00 146,495.00 DISCOUNT HGAC CONTRACT 10% DISCOUNT OFF PLAYWORLD LIST PRICE 1 -14,649.50 -14,649.50 WOODCARPET PROVIDE 200 CY WOODCARPET EWF FOR 9" COMPACTED DEPTH 200 23.00 4,600.00 INSTALLATION CERTIFIED INSTALLATION OF ALL EQUIPMENT AND EWF ABOVE INCLUDING LIFETIME INSTALLATION WARRANTY ON PLAYWORLD EQUIPMENT 1 48,548.00 48,548.00 SEED & STRAW SEED AND STRAW ALL DISTURBED AREAS 1 500.00 500.00 NOTE SITE TO BE GRADED BY OTHERS AND READY FOR NEW EQUIPMENT AND SURFACING PRIOR TO INSTALLATION *Net 30 w/ PO *3% service charge for all credit card payments. *Pricing only guaranteed for 30 days unless specified above. *Absolutely no engineering, permit fees, bonding, or additional insurance included in above pricing unless specified on line item. *Additional mobilization, poor soils, limited access, or utility issues may result in change orders. *Standard lead times always apply. Contact sales agent for details. **Sign and return when approved. Thank you! SUBTOTAL 185,493.50 TAX (0)0.00 SHIPPING 9,400.00 TOTAL $194,893.50 Fax # 301-271-9239 or Email: sales@playspec.com Accepted By Accepted Date WASHINGTON COUNTY P&R 1307 South Potomac St. David Brooks HAGERSTOWN, MD 21740 E-Mail Sales Representative TerPad@Kompan.com Teresa Paddy Quote No. Document Date SP105581-1 09/20/2021 Sales Proposal Phone No.443-960-0331 / 800-426-9788 Expiration Date 11/19/2021 Project Name US274606 Clear Spring Park Customer No.C0004190 No.Description Qty Unit Unit Price Discount %Net Price KSW926-CUSTOM KSW926 CUSTOM VARIANT 1 Pieces 10,180.00 10.00 9,162.00 20132466 COR105131- CUSTOM COR105131-CUSTOM VARIANT 1 Pieces 62,330.00 10.00 56,097.00 20130853 PCE111703-0901 Yosemite with Shade - Sky 1 Pieces 31,420.00 10.00 28,278.00 In-ground 90cm COR243011-0802 Crumb Net - Blue 1 Pieces 12,450.00 10.00 11,205.00 In-ground 80cm INSTALL SPECIAL Project Installation (Special Offer)1 Pieces 32,400.00 5.00 30,780.00 US-CUSTOM- INSTALL Installation of Engineered Wood Fiber 3710 SF 1 Pieces 12,000.00 5.00 11,400.00 US-CUSTOM- INSTALL Installation of Filter Fabric 1 Pieces 1,780.00 5.00 1,691.00 US-EXCAVATION Excavation of Rock at $140/hour 10 Sq. Feet 140.00 5.00 1,330.00 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 1 of 3 WASHINGTON COUNTY P&R 1307 South Potomac St. David Brooks HAGERSTOWN, MD 21740 E-Mail Sales Representative TerPad@Kompan.com Teresa Paddy Quote No. Document Date SP105581-1 09/20/2021 Sales Proposal Phone No.443-960-0331 / 800-426-9788 Expiration Date 11/19/2021 Project Name US274606 Clear Spring Park Customer No.C0004190 No.Description Qty Unit Unit Price Discount %Net Price FREIGHT Freight 1 Pieces 4,358.43 4,358.43 Description Net PriceDiscountRetail PriceQty No. of Products 4 Subtotal - Products 104,742.0011,638.00116,380.00 Subtotal - Sitework 1,330.001,400.00 70.00 Subtotal - Installation 43,871.0046,180.00 2,309.00 Subtotal - Freight 4,358.434,358.43 Total USD 154,301.43 Business Agreement OMNIA Partners Contract Payment Terms 50% Prepayment, 50% Net 30 days Installation Site Address Clear Spring Park David Brooks 12424 Big Spring Road Clear Spring, MD 21722 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 3 WASHINGTON COUNTY P&R 1307 South Potomac St. David Brooks HAGERSTOWN, MD 21740 E-Mail Sales Representative TerPad@Kompan.com Teresa Paddy Quote No. Document Date SP105581-1 09/20/2021 Sales Proposal Phone No.443-960-0331 / 800-426-9788 Expiration Date 11/19/2021 Project Name US274606 Clear Spring Park Customer No.C0004190 Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability. Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within the Master Agreement, which is hereby acknowledged. Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative. Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn. KOMPAN Products are "Buy American" qualified, and compliant with the Buy American Act of 1933 and the "Buy American" provision of ARRA of 2009. KOMPAN Authorized Signature: Accepted By (signature): __________________________________________________ Accepted By (please print): _______________________________________________ Date: __________________________________________________ KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 3 of 3 WASHINGTON COUNTY P&R 1307 South Potomac St. David Brooks HAGERSTOWN, MD 21740 E-Mail Sales Representative TerPad@Kompan.com Teresa Paddy Quote No. Document Date SP105432-1 09/13/2021 Sales Proposal Phone No.443-960-0331 / 800-426-9788 Expiration Date 11/12/2021 Project Name US274608 Marty Snook Park Customer No.C0004190 No.Description Qty Unit Unit Price Discount %Net Price KSW924-CUSTOM KSW924 CUSTOM VARIANT 1 Pieces 5,360.00 20.00 4,288.00 20132273 GXY960012-3717 Supernova - Grey/Lime Green 1 Pieces 8,560.00 30.00 5,992.00 In-ground 90cm US-CUSTOM- SURFACING Surfacing per SF 1,500 Sq. Feet 3.50 10.00 4,725.00 INSTALL SPECIAL Project Installation (Special Offer)1 Pieces 5,000.00 20.00 4,000.00 FREIGHT Freight 1 Pieces 938.35 938.35 Description Net PriceDiscountRetail PriceQty No. of Products 2 Subtotal - Products 10,280.003,640.0013,920.00 Subtotal - Surfacing 4,725.005,250.00 525.00 Subtotal - Installation 4,000.005,000.00 1,000.00 Subtotal - Freight 938.35938.35 Total USD 19,943.35 Business Agreement OMNIA Partners Contract Payment Terms 50% Prepayment, 50% Net 30 days Installation Site Address Marty Snook Park David Brooks 17901 Halfway Blvd. Hagerstown, MD 21740 KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 1 of 2 WASHINGTON COUNTY P&R 1307 South Potomac St. David Brooks HAGERSTOWN, MD 21740 E-Mail Sales Representative TerPad@Kompan.com Teresa Paddy Quote No. Document Date SP105432-1 09/13/2021 Sales Proposal Phone No.443-960-0331 / 800-426-9788 Expiration Date 11/12/2021 Project Name US274608 Marty Snook Park Customer No.C0004190 Applicable sales tax will be added unless a valid tax exemption certificate is provided. This amount is only an estimate of your tax liability. Your acceptance of this proposal constitutes a valid order request and includes acceptance of terms and conditions contained within the Master Agreement, which is hereby acknowledged. Acceptance of this proposal from KOMPAN is acknowledged by issuance of an order confirmation by an authorized KOMPAN representative. Prices in this quotation are good until expiration date, shown in the top of this document. After that date, this proposal may be withdrawn. KOMPAN Products are "Buy American" qualified, and compliant with the Buy American Act of 1933 and the "Buy American" provision of ARRA of 2009. KOMPAN Authorized Signature: Accepted By (signature): __________________________________________________ Accepted By (please print): _______________________________________________ Date: __________________________________________________ KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 2 Fax # 301-271-9239 or Email: sales@playspec.com Playground Specialists Inc 29 Apples Church Road (800) 385-0075 ADDRESS SHIP TO WASHINGTON COUNTY PARKS AND RECREATION ATTN: ANDREW ESHLEMAN 11400 ROBINWOOD DRIVE HAGERSTOWN, MD 21742 CHESTNUT GROVE C/O PLAYGROUND SPECIALISTS Proposal 24844A DATE 09/13/2021 SALES REP TIM BOYLE TYPE QTY RATE AMOUNT NOTE HGAC CONTRACT #PR11-20 PLAYWORLD EQUIPMENT P081821-5A - CUSTOM PLAYGROUND DESIGN - AREA #1 1 76,745.00 76,745.00 PLAYWORLD EQUIPMENT P081821-6A - CUSTOM PLAYGROUND DESIGN - AREA #2 1 22,050.00 22,050.00 PLAYWORLD EQUIPMENT P081821-8A - CUSTOM PLAYGROUND DESIGN - AREA #4 1 3,137.00 3,137.00 DISCOUNT HGAC CONTRACT 10% DISCOUNT OFF PLAYWORLD LIST PRICE 1 -10,193.20 -10,193.20 BERLINER PLAY EQUIPMENT 95.340.097 - O'TANNENBAUM 3.1 - AREA #3 1 14,109.00 14,109.00 DISCOUNT HGAC CONTRACT 6% DISCOUNT OFF BERLINER LIST PRICE 1 -846.54 -846.54 WOODCARPET PROVIDE 175 CY WOODCARPET EWF FOR 9" COMPACTED DEPTH 175 23.00 4,025.00 INSTALLATION CERTIFIED INSTALLATION OF ALL EQUIPMENT AND EWF ABOVE INCLUDING LIFETIME INSTALLATION WARRANTY ON PLAY EQUIPMENT 1 38,837.00 38,837.00 SEED & STRAW SEED AND STRAW ALL DISTURBED AREAS 1 500.00 500.00 NOTE SITE TO BE GRADED BY OTHERS AND READY FOR NEW EQUIPMENT AND SURFACING PRIOR TO INSTALLATION *Net 30 w/ PO SUBTOTAL 148,363.26 Fax # 301-271-9239 or Email: sales@playspec.com *3% service charge for all credit card payments. *Pricing only guaranteed for 30 days unless specified above. *Absolutely no engineering, permit fees, bonding, or additional insurance included in above pricing unless specified on line item. *Additional mobilization, poor soils, limited access, or utility issues may result in change orders. *Standard lead times always apply. Contact sales agent for details. **Sign and return when approved. Thank you! TAX (0)0.00 SHIPPING 9,300.00 TOTAL $157,663.26 Accepted By Accepted Date WASHINGTON COUNTY PARKS David Brooks 1307 South Potomac St. HAGERSTOWN, MD 21740 E-Mail Sales Representative TerPad@Kompan.com Teresa Paddy Quote No. Document Date SP105263-1 09/03/2021 Sales Proposal Phone No.443-960-0331 / 800-426-9788 Expiration Date 11/02/2021 Project Name US274128 Pen Mar Park Natural Robinia Playground Customer No.C0004190 No.Description Qty Unit Unit Price Discount %Net Price NRO826-0811 Crawling Pyramid - Brown Pigmented 1 Pieces 3,840.00 10.00 3,456.00 In-ground 80cm ELE400065-3717GR Tipi Carousel w/ Top Brace - Green 1 Pieces 4,830.00 10.00 4,347.00 In-ground 90cm NRO881-1011 Double Zipline, Sloped Space - Brown 1 Pieces 17,040.00 10.00 15,336.00 In-ground 100cm NRO-CUSTOM NRO-CUSTOM 1 Pieces 56,060.00 10.00 50,454.00 893286 NRO2007-1011 1 Pieces 26,980.00 10.00 24,282.00 INSTALL SPECIAL 1 Pieces 40,860.00 5.00 38,817.00 US-CUSTOM- INSTALL 1 Pieces 20,000.00 5.00 19,000.00 US-CUSTOM- INSTALL 1 Pieces 3,000.00 5.00 2,850.00 US-EXCAVATION Double Tower with Double Slide - Brown Pigmented In-ground 100cm Project Installation Off Load, Assemble and Install Installation of 312 CY Engineered Wood Fiber Installation of Filter Fabric Excavation of Rock at $140/hour Double Tower with Valley Bridge WASHINGTON COUNTY PARKS David Brooks 1307 South Potomac St. HAGERSTOWN, MD 21740 E-Mail Sales Representative TerPad@Kompan.com Teresa Paddy Quote No. Document Date SP105263-1 09/03/2021 Sales Proposal Phone No.443-960-0331 / 800-426-9788 Expiration Date 11/02/2021 Project Name US274128 Pen Mar Park Natural Robinia Playground Customer No.C0004190 No.Description Qty Unit Unit Price Discount %Net Price FREIGHT Freight 1 Pieces 6,032.53 6,032.53 Description Net PriceDiscountRetail PriceQty No. of Products 5 Subtotal - Products 97,875.0010,875.00108,750.00 Subtotal - Sitework 1,330.001,400.00 70.00 Subtotal - Installation 60,667.0063,860.00 3,193.00 Subtotal - Freight 6,032.536,032.53 Total USD 165,904.53 Business Agreement OMNIA Partners Contract Payment Terms 50% Prepayment, 50% Net 30 days KOMPAN, INC. | 605 W Howard Lane Ste 101 | Austin, TX 78753 | USA | Phone No. 1-800-426-9788 E-Mail Contact@KOMPAN.com | www.KOMPAN.us SWIFT Code NDEAUS3N (Nordea Bank, NY | Bank Account No. USD 718 155 3001 | Routing No. 026010786) Page 2 of 3 WASHINGTON COUNTY PARKS David Brooks 11400 ROBINWOOD DR HAGERSTOWN COMMUNITY COLLEGE HAGERSTOWN, MD 21742 Sales Proposal Fax # 301-271-9239 or Email: sales@playspec.com Playground Specialists Inc 29 Apples Church Road (800) 385-0075 ADDRESS SHIP TO WASHINGTON COUNTY PARKS AND RECREATION ATTN: ANDREW ESHLEMAN 11400 ROBINWOOD DRIVE HAGERSTOWN, MD 21742 WASHINGTON COUNTY PARKS AND RECREATION EXACT ADDRESS TBD Proposal 24845A DATE 09/13/2021 SALES REP TIM BOYLE TYPE QTY RATE AMOUNT SHADE STRUCTURE CUSTOM 52' X 28' X 10' RECTANGLE HIP SHADE STRUCTURE - SIX (6) EMBEDDED POSTS - WITHOUT GLIDE ELBOWS 1 17,694.00 17,694.00 *Net 30 w/ PO *3% service charge for all credit card payments. *Pricing only guaranteed for 30 days unless specified above. *Absolutely no engineering, permit fees, bonding, or additional insurance included in above pricing unless specified on line item. *Additional mobilization, poor soils, limited access, or utility issues may result in change orders. *Standard lead times always apply. Contact sales agent for details. **Sign and return when approved. Thank you! SUBTOTAL 17,694.00 TAX (0)0.00 SHIPPING 3,800.00 TOTAL $21,494.00 Accepted By Accepted Date Open Session Item SUBJECT: FY22 MIEMSS Cardiac Device Grant– Approval to Submit Application and Accept Awarded Funding PRESENTATION DATE: October 19, 2021 PRESENTATION BY: David Chisholm, Deputy Director-Operations, Division of Emergency Services and Allison Hartshorn, Grant Manager, Office of Grant Management RECOMMENDED MOTION: Move to approve the submission of the FY22 Cardiac Device Grant application through the Maryland Institute for Emergency Medical Services Systems (MIEMSS) in the amount of $27,617.61 and accept awarded funding. REPORT-IN-BRIEF: The Maryland Institute for Emergency Medical Services Systems (MIEMSS) makes available to the EMS community the opportunities for funding for equipment, training and EMS related programs. This special grant program provides funds to get AED’s, monitors defibrillators and upgrades to equipment. Cardiac monitors/defibrillators are utilized to assist in the assessment of cardiac patients and the delivery of critical, lifesaving interventions such as defibrillation, cardioversion and pacing of patients suffering from life threatening cardiac events. DISCUSSION: The Division of Emergency Services was notified by the manufacturer of the Life- Pak 15 Cardiac Monitor/Defibrillators that they have discontinued a replacement part and should a failure of the part occur the existing monitors carried on various emergency r esponse apparatus’ in the County would be inoperable and unrepairable. At the October 13, 2020, Board of County Commissioners meeting two of the four devices were approved to be replaced. Two remaining devices still need to be replaced. The new devices funded by the grant would replace existing devices that are assigned to EMS 1812 (Sharpsburg) and 1801 (Deputy Director Chisholm). The Office of Grant Management has reviewed the grant funding guidelines. There is dollar-for- dollar match requirement associated with this funding request. FISCAL IMPACT: Provides $27,617.61 for the Division of Emergency Services. The match ($27,617.61) associated with this grant will be covered by the Emergency Services operating FY22 budget. CONCURRENCES: Susan Buchanan, Director, Office of Grant Management ALTERNATIVES: Deny approval for submission of this request AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Maryland General Assembly Legislation Requiring Multiple Early Voting Centers PRESENTATION DATE: October 19, 2021 PRESENTATION BY: Martin Lumm, President, and Barry Jackson, Deputy Director, Board of Elections. RECOMMENDED MOTION: Approval of Smithsburg Library as third Early Voting center in Washington County. REPORT-IN-BRIEF: HB745, effective October 1, 2021, alters the number of early voting centers required in each county and requires a county with at least 100,000 registered voters but fewer than 200,000 registered voters to have three early voting centers. DISCUSSION: Washington County currently has just under 99,000 registered voters. Because of the new election law, Washington County is required to have two (2) Early Voting centers. We believe registration will be over 100,000 by the June 2022 Election and will continue to increase. We requested and received approval in our FY22 Budget for the rental and staffing of 2 additional Early Voting centers. FISCAL IMPACT: No fiscal impact. The three Early Voting centers were already included in the FY22 budget. CONCURRENCES: ALTERNATIVES: ATTACHMENTS: Ch_43_hb0745T.pdf COMAR_33_17_2_Revisions.doc AUDIO/VISUAL NEEDS: Board of County Commissioners of Washington County, Maryland Agenda Report Form LAWRENCE J. HOGAN, JR., Governor Ch. 43 – 1 – Chapter 43 (House Bill 745) AN ACT concerning Election Law – Early Voting Centers – Number Required FOR the purpose of altering the number of early voting centers certain counties are required to establish; clarifying the process by which one additional early voting center may be established in a county in excess of the number required to be established by law; clarifying the process by which early voting centers are designated in a county; requiring a local board of elections to take into account certain factors when determining the location of an early voting center; and generally relating to early voting centers. BY repealing and reenacting, with amendments, Article – Election Law Section 10–301.1 Annotated Code of Maryland (2017 Replacement Volume and 2020 Supplement) SECTION 1. BE IT ENACTED BY THE GENERAL ASSEMBLY OF MARYLAND, That the Laws of Maryland read as follows: Article – Election Law 10–301.1. (a) Except as provided under Title 9, Subtitle 3 of this article, during any regularly scheduled primary or general election a voter may vote: (1) in the voter’s assigned precinct on election day; or (2) at an early voting center in the voter’s county of residence on any early voting day in accordance with this section. (b) (1) Each county shall have at least one early voting center established in the county as prescribed in this subsection. [(2) A county with fewer than 125,000 registered voters shall have one early voting center established in the county. (3) A county with more than 125,000 registered voters but fewer than 200,000 registered voters shall have three early voting centers established in the county. (4) A county with more than 200,000 registered voters but fewer than Ch. 43 2021 LAWS OF MARYLAND – 2 – 300,000 registered voters shall have four early voting centers established in the county. (5) A county with more than 300,000 registered voters but fewer than 450,000 registered voters shall have seven early voting centers established in the county. (6) A county with more than 450,000 registered voters shall have eleven early voting centers.] (2) A COUNTY WITH FEWER THAN 50,000 REGISTERED VOTERS SHALL HAVE ONE EARLY VOTING CENTER ESTABLISHED IN THE COUNTY. (3) A COUNTY WITH AT LEAST 50,000 REGISTERED VOTERS BUT FEWER THAN 100,000 REGISTERED VOTERS SHALL HAVE TWO EARLY VOTING CENTERS ESTABLISHED IN THE COUNTY. (4) A COUNTY WITH AT LEAST 100,000 REGISTERED VOTERS BUT FEWER THAN 200,000 REGISTERED VOTERS SHALL HAVE THREE EARLY VOTING CENTERS ESTABLISHED IN THE COUNTY. (5) A COUNTY WITH AT LEAST 200,000 REGISTERED VOTERS BUT FEWER THAN 300,000 REGISTERED VOTERS SHALL HAVE FIVE EARLY VOTING CENTERS ESTABLISHED IN THE COUNTY. (6) A COUNTY WITH AT LEAST 300,000 REGISTERED VOTERS BUT FEWER THAN 400,000 REGISTERED VOTERS SHALL HAVE SEVEN EARLY VOTING CENTERS ESTABLISHED IN THE COUNTY. (7) A COUNTY WITH AT LEAST 400,000 REGISTERED VOTERS BUT FEWER THAN 500,000 REGISTERED VOTERS SHALL HAVE NINE EARLY VOTING CENTERS ESTABLISHED IN THE COUNTY. (8) A COUNTY WITH AT LEAST 500,000 REGISTERED VOTERS BUT FEWER THAN 600,000 REGISTERED VOTERS SHALL HAVE 11 EARLY VOTING CENTERS ESTABLISHED IN THE COUNTY. (9) A COUNTY WITH AT LEAST 600,000 REGISTERED VOTERS SHALL HAVE 13 EARLY VOTING CENTERS ESTABLISHED IN THE COUNTY. [(7)] (10) In addition to the early voting centers required in this subsection, each county may establish one additional early voting center if the State Board, in collaboration with: (I) FIRST, the local board, and the governing body of the county agree to establish an additional early voting center; AND LAWRENCE J. HOGAN, JR., Governor Ch. 43 – 3 – (II) THEN, THE STATE BOARD APPROVES THE ESTABLISHMENT OF THE ADDITIONAL EARLY VOTING CENTER. (c) (1) No later than 6 months before a primary election, the State Board, in collaboration with the local board in each county, shall, SUBJECT TO THE APPROVAL OF THE STATE BOARD, designate each early voting center in that county. (2) A LOCAL BOARD SHALL TAKE INTO ACCOUNT THE FOLLOWING FACTORS WHEN DETERMINING THE LOCATION OF AN EARLY VOTING CENTER: (I) ACCESSIBILITY OF THE EARLY VOTING CENTER TO HISTORICALLY DISENFRANCHISED COMMUNITIES, INCLUDING CULTURAL GROUPS, ETHNIC GROUPS, AND MINORITY GROUPS; (II) PROXIMITY OF THE EARLY VOTING CENTER TO DENSE CONCENTRATIONS OF VOTERS; (III) ACCESSIBILITY OF THE EARLY VOTING CENTER BY PUBLIC TRANSPORTATION; (IV) ENSURING EQUITABLE DISTRIBUTION OF EARLY VOTING CENTERS THROUGHOUT THE COUNTY; AND (V) MAXIMIZING VOTER PARTICIPATION, INCLUDING THROUGH THE USE OF COMMUNITY CENTERS AND PUBLIC GATHERING PLACES AS LOCATIONS FOR EARLY VOTING CENTERS. (d) Each early voting center shall be open for voting as follows: (1) beginning the second Thursday before a primary or general election through the Thursday before the election; and (2) during the following hours: (i) in a presidential general election, during the hours between 8 a.m. and 8 p.m. each early voting day; and (ii) in all other elections, during the hours between 10 a.m. and 8 p.m. each early voting day. (e) Each early voting center shall satisfy the requirements of § 10–101 of this title. (f) Beginning 30 days prior to each early voting period the State Board and each Ch. 43 2021 LAWS OF MARYLAND – 4 – local board shall undertake steps to inform the public about early voting and the lo cation of early voting centers in each county, including: (1) a series of public service media announcements; (2) mailings to all registered voters in each county; and (3) other measures as appropriate. (g) Except as expressly provided in this section, any provision of this article that applies to voting on election day also applies to early voting. (h) The State Board shall adopt regulations and guidelines in accordance with the requirements of this section for the conduct of early voting. SECTION 2. AND BE IT FURTHER ENACTED, That this Act shall take effect October 1, 2021. Enacted under Article II, § 17(b) of the Maryland Constitution, April 9, 2021. Title 33 State Board of Elections Subtitle 17 Early Voting Chapter 02 Early Voting Centers Authority: Election Law Article, §§2-102(b)(4), 2-202(b), and 10-301.1, Annotated Code of Maryland .02 Selecting Early Voting Centers. A. Considerations for Early Voting Centers. A local board shall consider the following factors when determining the location of an early voting center: (1) Accessibility of the early voting center to historically disenfranchised communities, including cultural groups, ethnic groups, and minority groups; (2) Proximity of the early voting center to dense concentrations of voters such that: (a) If a county has one or two early voting centers, 50 percent of the registered voters in the county live within 10 miles of one of the proposed early voting center; or (b) If a county has three or more early voting centers, 80 percent of the registered voters live within 5 miles of one of the early voting centers; (3) Accessibility of the early voting center by public transportation; (4) Ensuring equitable distribution of early voting centers throughout the county; (5) Maximizing voter participation, including through the use of community centers and public gathering places as locations for early voting centers; (6) Accommodate long lines of voters, including how voters waiting in line are protected against inclement weather; and (7) Has parking facilities sufficient for early voting taking into consideration the normal business activities of the proposed early voting center B. Requirements for Early Voting Centers. A local board shall propose early voting center locations that: (1) Allow a local board to install the required telecommunication needs; (2) Are of sufficient size and layout to conduct early voting, including adequate access to electricity; (3) Are accessible or can be made accessible for voters with disabilities; (4) Can store voting equipment and supplies in a secure location during non-early voting hours; (5) Have sufficient and reliable heating and air-conditioning capabilities; and (6) Can accommodate a no electioneering zone as required by Election Law Article, §16-206, Annotated Code of Maryland, exit polling as required by COMAR 33.07.08, and electioneering outside of the no electioneering zone. [A.] C. (text unchanged) [B.] D. Contents of Form. The form shall include questions related to whether the proposed early voting center meets the considerations and requirements defined in §§A and B of this Regulation[: (1) Will allow a local board to install the required telecommunication needs; (2) Is of sufficient size and layout to conduct early voting, including adequate access to electricity; (3) Is accessible or can be made accessible for voters with disabilities; (4) Is located in the county such that: (a) In the case of a county that is assigned one early voting center, 50 percent of the registered voters in the county live within 10 miles of the proposed early voting center; or (b) In the case of a county that is assigned three or five early voting centers, along with the other early voting centers in the county, 80 percent of the registered voters live within 5 miles of one of the early voting centers; (5) Has the ability to store voting equipment and supplies in a secure location during non-early voting hours; (6) Can accommodate long lines of voters, including how voters waiting in line are protected against inclement weather; (7) Is served by public transportation and roads; (8) Has sufficient and reliable heating and air-conditioning capabilities; (9) Has parking facilities sufficient for early voting taking into consideration the normal business activities of the proposed early voting center; and (10) Can accommodate a no electioneering zone as required by Election Law Article, §16-206, Annotated Code of Maryland, exit polling as required by COMAR 33.07.08, and electioneering outside of the no electioneering zone]. [C.] E. - [G] I. (text unchanged)