HomeMy WebLinkAbout210928a-revJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
September 28, 2021
OPEN SESSION AGENDA
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: September 21, 2021
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:10 AM STAFF COMMENTS
10:15 AM CITIZEN PARTICIPATION
10:20 AM CHARACTER COUNTS! REQUEST FOR FUNDING
Carolyn Brooks, Director, Character Counts!
10:25 AM PROCLAMATION: CHARACTER COUNTS! MONTH
Board of County Commissioners of Washington County
10:35 AM EMERGENCY RENTAL ASSISTANCE PROGRAM – STATUS UPDATE
Rachel Souders, Senior Grant Manager, Office of Grant Management; George Newman III,
President and CEO, Washington County Community Action Council
10:45 AM BUDGET AMENDMENT – HAGERSTOWN/EASTERN PANHANDLE METROPOLITAN
PLANNING ORGANIZATION (HEPMPO) GRANT ALLOCATION
Matt Mullenax, Executive Director, HEPMPO; Jill Baker, Director, Department of Planning
& Zoning
10:55 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0068): 2022 POLICE
INTERCEPTOR UTILITY VEHICLES, WASHINGTON COUNTY SHERIFF’S OFFICE
Rick Curry, Director, Purchasing; Sgt. Alan Matheny, Fleet Logistics & Commercial Vehicle
Enforcement Supervisor, Sheriff’s Office
11:00 AM SOLE SOURCE AWARD (PUR-1521): PURCHASE AND INSTALLATION OF
TERMINAL ACCESS CONTROL SYSTEM, HAGERSTOWN REGIONAL AIRPORT
Rick Curry, Director, Purchasing; Rick Johnson, Director, Hagerstown Regional Airport
11:05 AM BID AWARD (PUR1517): GRINDER PUMPS FOR WATER QUALITY
Rick Curry, Director, Purchasing; Mark Bradshaw, Director, Environmental Management
11:10 AM CONTRACT RENEWAL (PUR-1441): TRANSFER STATIONS AT FORTY WEST LANDFILL
Brandi Naugle, Buyer, Purchasing Department; Dave Mason, Deputy Director, Department of
Solid Waste
Wayne K. Keefer
Randall E. Wagner
Charles A. Burkett
Page 2 of 2
OPEN Session Agenda
September 28, 2021
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to
make arrangements no later than ten (10) working days prior to the meeting.
11:15 AM APPALACHIAN REGIONAL COMMISSION GRANT AWARD ACCEPTANCE-ANTIETAM
WATER TRAIL
Andrew Eshleman, Director of Public Works; Susan Buchanan, Director, Office of Grant
Management
11:20 AM RESTRUCTURE PROPOSAL- THE DEPARTMENT OF PLAN REVIEW AND
PERMITTING
John Martirano, County Administrator; Larry Etchison, Director of Human Resources
11:30 AM CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom
this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; To
consider the acquisition of real property for a public purpose and matters directly related thereto; To consult with
counsel to obtain legal advice on a legal matter; To comply with a specific constitutional, statutory, or judicially
imposed requirement that prevents public disclosures about a particular proceeding or matter; & To consider a
matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the
State).
12:15 PM RECONVENE IN OPEN SESSION – ADJOURNMENT
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Character Counts! Funding Request and October 2021 Proclamation
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Carolyn Brooks, Director, Character Counts!
RECOMMENDED MOTION: Move to approve $3,000 in funding for direct expenses associated
with the year-end event (Elementary Youth Celebration) from the Commissioners Contingency Fund.
PROCLAMATION:
WHEREAS, young people will be the stewards of our communities, nation and world in critical
times, and the present and future well-being of our society requires an involved, caring citizenry
with good character, and;
WHEREAS, concerns about the character training of children has taken on a new sense of urgency
as violence by and against youth threatens the physical and psychological well-being of the nation,
and;
WHEREAS, more than ever, children need strong constructive guidance from their families and
their communities, including schools, youth organizations, religious institutions and civic groups,
and;
WHEREAS, the character of a nation is only a strong as the character of its individual citizens, and
the community benefits when young people learn that good character counts in personal
relationships, in schools and in the workplace, and;
WHEREAS, character development is first and foremost, an obligation of families, through efforts
by faith communities, schools, and youth, civic and human service organizations also play an
important role in supporting family efforts by fostering and promoting good character. Every adult
has the responsibility to promote the development of good character.
NOW THEREFORE, we the Board of County Commissioners of Washington County, Maryland, do
hereby recognize October 2021 as “CHARACTER COUNTS! Month” and encourage our
citizens, schools, business and government to support Washington County’s “CHARACTER
COUNTS!” program.
Open Session Item
SUBJECT: Emergency Rental Assistance Program – Status Update
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Rachel Souders, Senior Grant Manager, Office of Grant Management;
and George Newman III, President and CEO, Washington County Community Action Council
RECOMMENDED MOTION: N/A – informational purposes only
REPORT-IN-BRIEF: In May of this year, Washington County was awarded $9,441,971 from
the Department of Housing and Community Development in order to ensure housing stability for
families and individuals at risk of and currently experiencing homelessness due to the Covid-19
pandemic. The Washington County Community Action Council (“WCCAC”) is serving as sub-
recipient of the grant and submits monthly reports to the Office of Grant Management,
documenting specific data on the disbursement of the funds. Mr. Newman would like to update
the Commissioners on the progress the WCCAC has made in assisting the residents of
Washington County.
DISCUSSION: George Newman III will provide a brief status update and answer any
questions the Commissioners may have.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Budget Amendment – Hagerstown Eastern/Panhandle Metropolitan Planning
Organization (HEPMPO) Grant Allocation
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Matt Mullenax, Executive Director, HEPMPO; Jill Baker, Director,
Department of Planning and Zoning
RECOMMENDED MOTION: Move to approve the budget amendment in the amount of
$70,000 with the condition that local match funds used to support the grant will come from
existing fund reserves of Fund 29.
REPORT-IN-BRIEF: The HEPMPO has requested State funding agencies to increase the FY
2022 allocation amounts by $70,000 ($33,600 Maryland/$36,400 West Virginia). The reason for
this increase is to “carryover” unspent funds from FY 2021 related to consulting services
being used to develop the Long-Range Transportation Plan (LRP) Update. The LRP update is
a two-year project that spans FY 2021 and FY 2022. Unforeseen delays in contract start
dates and COVID related staffing issues cause the consultant to underspend the year 1
estimated contract amount. Rather than reduce the contract amount and loose certain
necessary deliverables, the MPO has gained approval from the State funding agencies to
request an increase in FY 2022 allocation amounts to complete this project.
DISCUSSION: Each year the Federal Highway Administration and Federal Transit
Administration provide funding to all 50 states including the States of Maryland and West
Virginia for the purpose of conducting planning activities for transportation related issues. The
respective States each then filter money to regional authorities known as
Metropolitan Planning Organizations (MPO's) to carry out planning activities in accordance
with federal regulations. Washington County acts as the cognizant agency for the
Hagerstown/Eastern Panhandle MPO. These funds are provided for planning related activities
only and may not be used for engineering or construction costs associated with transportation
projects. Funding is provided at an 80/10/10 (80% Federal, 10% State, 10% Local) cost sharing
ratio for both Maryland and West Virginia.
FISCAL IMPACT: This grant does have a local match requirement of 10% of State allocated
funds. The increase of $33,600 in Maryland funding will require a local match of $3,360. The
HEPMPO currently has a positive fund reserve balance that can cover this cost to have a net zero
impact on the FY 2022 County budget.
CONCURRENCES: Hagerstown/Eastern Panhandle MPO Interstate Council, Department of
Budget and Finance
ALTERNATIVES:
ATTACHMENTS: Budget Amendment Form
AUDIO/VISUAL NEEDS: n/a
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-21-0068) - 2022 Police Interceptor
Utility Vehicles for Washington County Sheriff’s Office
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing Department and SGT. Alan
Matheny, Fleet Logistics and Commercial Vehicle Enforcement Supervisor
RECOMMENDED MOTION: Move to authorize by Resolution, Washington County Sheriff’s
Office to purchase three (3) 2022 Ford Police Interceptor Utility vehicles from Hertrich Fleet
Services, Inc. Milford, DE; at a cost of $33,412 each for the total amount of $100,236 and to utilize
another jurisdiction’s contract (#001B1600353) that was awarded by the State of Maryland
Department of General Services Office of Procurement and Logistics statewide contract.
REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public
Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and
services through a contract entered into by another governmental entity, in accordance with the
terms of the contract, regardless of whether the County was a party to the original contract. The
State of Maryland Department of General Services Office of Procurement and Logistics took the
lead in soliciting the resulting agreement. If the Board of County Commissioners determines that
participation by Washington County would result in cost benefits or administrative efficiencies, it
could approve the purchase of this service in accordance with the Public Local Laws referenced
above by resolving that participation would result in cost benefits or in administrative efficiencies.
The County will benefit with direct cost savings in the purchase of this service because of the
economies of scale this buying group leveraged. I am confident that any bid received as a result of
an independent County solicitation would exceed the spend savings that the State of Maryland’s
bid provides through this agreement. Additionally, the County will realize savings through
administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This
savings/cost avoidance would, I believe, be significant.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Washington County Sheriff’s Office Capital
Improvement Plan (CIP) account 600300-30-11310-VEH006-VHCL
CONCURRENCES: N/A
ALTERNATIVES:
1. Process a formal bid and the County could possibly incur a higher cost for the purchase, or
2. Do not award the purchase of vehicles.
ATTACHMENTS: Hertrich Fleet Services, Inc. dated July 30, 2021
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
H RTRICH FLEET SERVICES, INC
1427 Bay Road Milford, DE 19963
Ford - Chevrolet - Dodge - Jeep
Lincoln - Honda - Buick - GMC - Toyota - Nissan
“A Member of the HeRTRICH Family of Automobile Dealerships”
(800) 698-9825 (302) 422-3300 Fax: (302) 839-0555
July 30, 2021
Washington County Sheriff’s Office
500 Western Maryland Parkway
Hagerstown, MD 21740
Alan Matheny,
We are pleased to provide a quote for a 2021 Ford Police Interceptor Utility, K8A, priced per MD
BPO # 001B1600353 and equipped as follows: 3.3L V6 TI-VCT Engine, 10 Speed Automatic
Transmission, Rear Door Locks / Windows In-operable, Courtesy Lamp Disable, Driver
Configurable Daytime Running Lights, Rear View Camera Display in Rear View Mirror.
Code Description Amount
$32,387
– allows driver to enable rear camera on-demand
(10-second timer) – without putting vehicle in Reverse – Stealth Mode
$230
52P Hidden Door-Lock Plunger w/Rear-door controls inoperable (locks, handles
and windows – Includes 68G
$235
76R Reverse Sensing $275
549 Mirrors – Heated Sideview $60
60R Noise Suppression Bonds (Ground Straps) $100
43D Dark Car Feature $25
17T Cargo Area Dome Lamp – Red / White $50
59D Keyed Alike $50
Total for vehicles $33,412
Total for 3 vehicles $100,236
H RTRICH FLEET SERVICES, INC
1427 Bay Road Milford, DE 19963
Ford - Chevrolet - Dodge - Jeep
Lincoln - Honda - Buick - GMC - Toyota - Nissan
“A Member of the HeRTRICH Family of Automobile Dealerships”
(800) 698-9825 (302) 422-3300 Fax: (302) 839-0555
Please contact me with any questions, changes or to place an order.
Respectfully Submitted,
Jim Blecki
Open Session Item
SUBJECT: Sole Source Award (PUR-1521) - Purchase and Installation of Terminal Access
Control System
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing and Rick Johnson, Director
of Hagerstown Regional Airport (HGR)
RECOMMENDED MOTION: Move to authorize a Sole Source Procurement for the purchase
and installation of a Terminal Access Control System for HGR in the amount of $60,000 from
Skyline Technology Solutions of Glen Burnie, MD based on its quote dated July 22, 2021.
REPORT-IN-BRIEF: The Terminal Access Control project consists of the installation of
security equipment, including security cameras and networked PIN pad and swipe access readers
to various doors in the terminal to ensure compliance with TSA security directives requiring
Access Control Systems. HGR wishes to apply Sections 1-106.2(a)(1) & (2) of the Code of Local
Public Laws of Washington County, Maryland, to the procurement requested. These sections state
that a sole source procurement is authorized and permissible when: (1) Only one source exists that
meets the County’s requirements and (2) The compatibility of equipment, accessories, or
replacement parts is the paramount consideration.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in HGR’s FY 22 CIP account to cover the purchase and
installation of the system. Funding breakdown as follows: MAA $45,000 (75% funding level) and
local $15,000 (25% funding level).
CONCURRENCES: N/A
ALTERNATIVES: (1) Not approve the purchase, or (2) send all evidence to the Maryland State
Police (MSP) lab and loose court cases because MSP cannot process the evidence in time for trial.
ATTACHMENTS: Skyline Technologies, Inc. dated
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, MD
Richard A. Henson Field
Commercial & Commuter Air Service I Aviation Maintenance I Airside Services
July 22, 2021
Mr. Ashish J. Solanki, Director
Office of Regional Aviation Assistance
Maryland Aviation Administration
P.O. Box 8766
BWI Airport, Maryland 21240-0766
Reference: Terminal Access Control System Construction Project
Hagerstown Regional Airport — Richard A. Henson Field
Hagerstown, Maryland
Dear Mr. Solanki:
The purpose of this letter is to request funding assistance from the Maryland Aviation Administration for
the purchase and installation of necessary equipment to complete the Terminal Access Control and
Security System upgrades that were not able to be funded as part of a recent FAA modernization
project, due to some changes in TSA security requirements that were not in place when the design of
the terminal was being undertaken at the Hagerstown Regional Airport. This project is a necessary and
vital in enhancing the operational safety and security of the airport terminal and its associated ramp
area as mandated by TSA and FAA regulations.
As outlined in the Project Narrative (Exhibit A), the benefits of this project will serve to ensure
compliance with state and federally required security mandates as directed by TSA regulations covered
under Sensitive Security information Security Directives.
The deliverables for this project include:
• The replacement and Installation of certain cameras and access control keypads and their
integration into the current system.
A copy of the Budget Estimates (Exhibit B) is included with this letter. In it you will find a breakdown of
the items to be purchased and projected budget cost for this project. This budget estimate is contingent
on final approval of the grant and confirming there are no changes in supplies due to materials
availability.
Photos from online sources are also included (Exhibit C), to illustrate what the equipment looks like.
Photos were gathered from random manufacturers websites, to serve as illustrative purposes only.
For the Security System upgrades, Washington County has a standing contract with Skyline, which
removed the requirements for seeking additional quotes. Skyline has been working on previous
security upgrades related to the VPMS project and is familiar with the system as it stands now, and what
will be needed to complete the upgrades to the system.
The project schedule is set to begin upon receipt of the grant. Skyline is aware of the need for
completion prior to the May 311h, 2022 budget year, and it has been established that the orders should
be able to be fulfilled prior to that date.
The project has been submitted to the State Clearinghouse for their approval. A copy of their approval
letter is included in Exhibit D.
There is no FAA WADO coordination needed for ALP and Environmental determination since all work is
within the terminal building.
The work area of the project is going to be focused within the terminal building. A map of the proposed
access control locations is being included in Exhibit E.
There are no compatible land use issues with this project, as all work is happening within airport
property. Washington County and Hagerstown Regional airport have zoning requirements in place to
protect and ensure compatible land -use for the protection of the airport from tall structures and
incompatible land -uses.
Permitting for the access control system installation has been requested, and the Low -Voltage and Line
Voltage permits will need to be obtained by the Master Electrician licensed in Washington County upon
Notice to Proceed being issued (NTP), and a copy of requirement email is attached in Exhibit F.
The total project cost is projected to be $60,000 total. Of that amount, we are seeking MAA funding at
the 75% level, totaling $45,000.00 and Washington County will fund the 25% remaining balance of
$15,000.00. These costs will cover the purchase and installation of the new equipment, as detailed
above and in the proposals provided.
Hagerstown Regional Airport has budgeted for the grant project in the airport's FY 2022 CIP budget, and
will be able to meet the required funding to cover the project costs.
We appreciate your continued commitment and assistance on these important projects at Hagerstown
Regional Airport. If you have any questions or need any additional information, please feel free to
contact me at 240-313-2777.
Sincerely,
Rick Johnson, C.M,
Airport Director
List of Exhibits:
A) Project Narrative
B) Scope of work Summary - Skyline
C) Letter of Approval — State Clearinghouse
D) Description of Work Areas — Map as Separate attachment
E) Photos of Equipment
F) Washington County Permit email
Exhibit A:
Hagerstown Regional Airport — Richard A. Henson Field
A grant proposal for the following individual projects:
Installation of Terminal Access Control System Modifications
Project Narrative
Summary of Goals:
This grant proposal seeks to conduct purchasing and training of various access control equipment for the
Hagerstown Regional Airport Terminal.
Scope of Work:
The Terminal Access Control project consists of the installation of networked PIN pad and swipe access
readers to various doors in the terminal, to ensure compliance with the TSA Security Directives requiring
Access Control Systems.
Total Project Cost Breakdown:
Estimate Costs
Quoted price
Doors 9 and 10
$ 13,274.13
Doors 11 and 12
$ 7,908.99
Doors 13 to 20
$ 37,054.92
Contingency
$ 1,761.96
Estimate Total
$60,000.00
MAA Share (7596)
$ 45,000.00
Local Share (25°a)
$ 15,000.00
Exhibit B
Scope of Work Summary for the project
Access Control System Summary
II1II
SNYIll'NE
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July 22, 2021
Eugene 8olanowski
Operations / Security Manager
Hagerstown Regional Airport
18434 Showalter Rd, Hagerstown, MD 21742
Hello Gene,
Skyline is pleased to provide proposals (15053, 14785 and 14786 — attached separately) for access
control at Hagerstown Regional Airport.
Skyline's proposals follow the CCPN contract Reference RFP: 49•F-1-18/19 of guaranteed labor rates and
discounts off MSRP.
Skyline's proposals include the following:
Adding access control to Doors 9,10, 11,13, 14, 15, 16, 17, 18, 19, and 20
Provide, Install, Terminate and Test (11) access control cable to all doors (11) access control cable and
(11) reader cable to all doors install (11) Access Control enclosure with (11) 2-door controller (1) 2-door
expansion board in rr Room 131
Install (11) door strike, (11) keypad reader, (11) REX and (11) door contact
Install (11) new mortise lock and reverse door operation
Pricing for Genetec Advantage License: Price includes Genetec Advantage until 05/31/2022
Assumptions:
1) All work will be performed during normal business hours of 7am - 5pm.
2) Access to free and clear workspace will be granted by the customer.
Network Cable:
1) All cable pathway is accessible.
2) if required for access patching of drywall, this will be performed by others.
3) If required for access, all core holes will be provided by others.
4) Low -voltage boxes, string, and conduit will be provided by others.
5) Exterior wiremold or surface mount raceway are excluded from proposal except when stated in the
Scope of Work.
Access Control.,
1) IF system is tied Into a burglar alarm system, Skyline will leave and identify a Normally Closed
circuit for Alarm contractor use.
2) All doors will be tested with customer at time of project completion.
3) Skyline will have remote access before, during, and after installation.
S'K Y:LII N E
Provided by Hagerstown Regional Airport:
A) (1) dedicated 110VAC Quad Receptacle will be provided at Access Control Enclosure for Equipment
Power.
B) 8'x 4' fire -rated plywood mounted at the Access Control Enclosure.
C) Skyline will provide a separate Customer Requirements Form (CRF) following proposal acceptance,
detailing items needed prior to equipment being ordered and/or work being scheduled. Specific items
may include, but are not limited to, IP address information, power equipment, switch/patch panel ports,
etc.
Training
A) Training is not included on this proposal.
Standard Practices
A) All Category Cable and/or Fiber will be tested with an approved testing device in compliance with
Industry testing procedures.
B) This design and installation will comply with all federal, state, county, and municipal codes and
regulations, the National Electric Code (NEC), National Fire Protection Assn. (NFPA), ANSI/EIAMA - 568A
& 569 for building telecommunication wiring and pathway.
C) All cable, outlets, termination panels, and devices will be machine -printed labeled using a sequence
to match the floor plan and/or customer -provided labeling scheme.
D) All Skyline provided equipment will be tested in our lab before installed at customer location to
reduce RMAs.
E) Video Surveillance will comply with standards set forth in the National Electric Code (NEC) Internet
Connection Article 725, requirements for minimum wire sizes, adjustment factors, overcurrent
protection, insulation requirements, wiring methods, and materials.
1 _
6956 Avichon Bhrd I Gien Bwie, MD 21061 1 skyinenet.net I info®skyinenet.net 1 8M.470.7487
Open Session Item
SUBJECT: Bid Award (PUR-1517) Grinder Pumps for Department of Water Quality (DWQ)
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing and Mark Bradshaw, P.E.,
Division Director, Environmental Management
RECOMMENDED MOTION: Move to award the procurement of forty-five (45) Liberty,
LSG202-RE grinder pumps units at $2001.08 each to Aqua Flow of Hagerstown, MD for a total
cost of $90,048.60.
REPORT-IN-BRIEF: The Invitation to Bid (ITB) was advertised on the State of Maryland’s
“eMaryland Marketplace Advantage” website and on the County’s website; and in the local
newspaper. Seven companies were represented at the pre-bid/teleconference. Two hundred forty-
six (246) persons/companies registered/downloaded the bid document on-line.
The Purchasing Department received a request from DWQ regarding the procurement of grinder
pumps. This procurement is to replenish the inventory on these pumps to satisfy contractors
requests for installation. Previously the County installed E-One grinder pumps to serve the resident
of Washington County. E-One no longer offers rebuild kits for our model of pump, thus requiring
us to replace the aging E-One pumps. Liberty manufactures a retro-fit system that can be installed
into the existing E-One tank without any modification. Whether it is a residential, commercial or
industrial application, Liberty provides a wide applicability of retrofit pump packages.
FISCAL IMPACT: Funds are budgeted in account 32-42010 EQP055 for the costs of the
procurement.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1517
Grinder Pumps
Item
No. Item Description Unit of
Measure Qty
Unit Price
Total Price
Unit Price
Total Price
1
Liberty Pumps - Model LSG202-
RE (Omnivore® 2 HP Grinder
Pump E-one® Retrofit System)
Ea.45 $2,001.08 $90,048.60 *$2,036.00 $91,620.00
* Corrected calculations based on unit pricing
Remarks / Exceptions:
Aquaflow Pump & Supply Co. - In addition to the bid outlined in this document, Aquaflow Pump & Supply Co. does and will maintain inventory of
Pumps, select equipemnt, and replacement parts as part of our relationship with Washington County, Department of Water Quality.
Ferguson Enterprises
Frederick, MD
90,048.60 91,620.00
Aquaflow Pump & Supply Co.
Hagerstown, MD
TOTAL LUMP SUM: (Item No. 1 above)
1 Bids Opened: 9/15/21
PUR-1517
Grinder Pumps
2 Bids Opened: 9/15/21
Open Session Item
SUBJECT: Contract Renewal (PUR-1441) Transfer Stations at Forty West Landfill
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Dave Mason,
P. E., Deputy Director, Department of Solid Waste
RECOMMENDED MOTION: Motion to renew the contract with Apple Valley Waste, for a
one (1) period tentatively commencing October 1, 2021 at the same terms and conditions with the
exception of a rate increase of 3% to furnish and maintain containers and provide services for
four (4) offsite transfer stations within Washington County and one on-site residential area at
Forty-West Landfill based on its letter of request dated September 3, 2021 as follows:
Awarded Contract Rates
Years 1 & 2
Proposed Contract Rates
Year 3
Lot Boxes $65.00 $67.00
Forty West Boxes $65.00 $67.00
Greensburg Boxes $156.45 $161.14
Hancock Boxes $152.45 $156.82
Kaetzel Boxes $159.60 $164.39
Dargan Boxes $157.50 $162.23
REPORT-IN-BRIEF: The services under this contract consist of furnishing and maintaining
containers and provide services for four (4) offsite transfer stations within Washington County
and one on-site residential area at Forty-West Landfill. The offsite transfer stations are: (1)
Greensburg Transfer Station located at 13125 Bikle Road, Smithsburg, MD, 21783,
Greensburg Road off Route 64; (2) Kaetzel Transfer Station located at 2926 Kaetzel Road,
Brownsville, MD, 21715, south of Boonsboro off Route 67; (3) Dargan Transfer Station
located at 2201 Dargan School Road, Sharpsburg, MD, 21782, south of Sharpsburg on
Harpers Ferry Road across from Dargan Fire Station; (4) Hancock Transfer Station located at
6502 Hess Road, Hancock, MD, 21750, end of Hess Road off of Sensel Road at Hancock;
and one (1) Residential Transfer Station located at Forty-West Landfill, 12630 Earth Care
Road, Hagerstown, MD, 21740. The County makes no guarantees as t o the minimum or
maximum number of services required during the period of this Contract.
The duration of the contract was for a period of two (2) years that began October 1, 2019 with an
option by the County to renew for up to one (1) additional one (1) year period.
N/A
Funds are budgeted in individual project accounts for these services.
N/A
Apple Valley Waste’s renewal letter dated September 3, 2021.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Apple Valley Waste
771 James Burr Blvd.
PO Box 309
Kearneysville, WV 25430
Board of County Commissioners of
Washington County, Maryland
100 West Washington Street
HAGERSTOWN, MD 21740
September 3, 2021
Dear Board of County Commissioners:
Apple Valley Waste (AVW) is proud to be your service provider and would like to renew the agreement to
continue to provide transport services for the transfer stations and Forth West Landfill. The term for Purchase
Order WASHCO27990 (per PUR-1441) will end September 30, 2021, and we’re submitting this notice as our
intent to renew the agreement.
Apple Valley Waste proposes the following rates for transport services for term beginning October 1, 2021.
Box Location Current Rate Proposed Rate
Lot Boxes $ 65.00 $ 67.00
Forty West Boxes $ 65.00 $ 67.00
Greensburg Boxes $ 156.45 $ 161.14
Hancock Boxes $ 152.25 $ 156.82
Kaetzel Boxes $ 159.60 $ 164.39
Dargan Boxes $ 157.50 $ 162.23
Thank you for allowing us to be your service provider. We look forward to continuing to provide you exceptional
service!
Best,
Ann Leuters | Director of Ops Admin
Apple Valley Waste
PO Box 309
Kearneysville, WV 25430
E: Aleuters@goldmedal.net O: 304-724-1834
Open Session Item
SUBJECT: Appalachian Regional Commission Grant Award Acceptance – Antietam Water
Trail
PRESENTATION DATE: September 28, 2021
PRESENTATION BY: Andrew Eshleman, Director of Public Works, Susan Buchanan,
Director, Office of Grant Management
RECOMMENDED MOTION: Move to accept grant funding from the Appalachian Regional
Commission in the amount of $74,000 for improvements to the Antietam Creek Water Trail.
REPORT-IN-BRIEF: The Office of Public Works received approval from the Board of
County Commissioners to submit an application to the Appalachian Regional Commission
requesting $74,000 for the Antietam Creek Water Trail on May 5, 2020. The grant program has
a 50/50 matching funds requirement. The source of match has changed since the original
presentation, so we are seeking approval to accept the funds and corresponding matching funds.
DISCUSSION: The Office of Public Works received approval from the Board of County
Commissioners on May 5, 2020 to submit an application to the Appalachian Regional
Commission requesting $74,000 for improvements to the Antietam Creek Water Trail. The
proposed improvements include a parking area, non-motorized boat access ramp, picnic area,
and trail kiosk at 458 Antietam Drive.
The grant program has a 50/50 matching funds requirement. At the time of submission, the
match was comprised of $20,000 local funding budgeted in the County’s Capital Improvement
Plan (CIP) budget, and $54,000 from a pending state Maryland Heritage Area grant. The
application submitted to the Maryland Heritage Area was not awarded, therefore the entire match
of $74,000 will be provided by local budgeted CIP funds.
FISCAL IMPACT: Matching funds of $74,000. The funds are included in the approved CIP
budget.
CONCURRENCES: N/A
ALTERNATIVES: Deny approval of acceptance of funds.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Restructure Proposal - Department of Plan Review & Permitting
PRESENTATION DATE: Tuesday, September 28, 2021
PRESENTATION BY: John Martirano, County Administrator and Laurence Etchison, Director, Human
Resources
RECOMMENDED MOTION: To approve the restructure proposal for the Department of Plan Review
and Permitting.
REPORT-IN-BRIEF: Subsequent to the resignation of the Director of Plan Review & Permitting, the
County Administrator met with staff to discuss potential, cost-effective Plan Review & Permitting
restructuring options. After completing additional due diligence actions following the meeting, all agreed
to the presented Department of Plan Review & Permitting restructure.
DISCUSSION: The key elements of the restructuring include:
1. The elimination of the Director of Plan Review & Permitting position.
2. The elimination of one (1) Administrative Assistant position.
3. The reassignment of eight (8) Permitting and Administrative Professionals to Permits and
Inspection (formerly Construction).
4. The reassignment of three (3) Plan Review Professionals to Engineering.
5. The reassignment of five (5) Planner, Zoning and Administrative Professionals to Planning and
Zoning.
6. The elimination of the Plan Review & Permitting Department.
7. The renaming of “Division of Construction” to “Division of Permits and Inspections”.
8. Modest salary increases for the Permits and Inspections (formerly Construction), Engineering and
Planning & Zoning Administrative Assistants based on significantly increased internal customer
service duties and responsibilities.
9. Modest salary increases for the Permits and Inspections (formerly Const ruction), Engineering and
Planning & Zoning Directors based on increased headcount and span-of-control duties and
responsibilities.
FISCAL IMPACT: Net, total labor savings of $165,784.32 annually.
CONCURRENCES: Jill Baker, Director of Planning & Zoning, Rich Eichelberger, Director of
Construction and Scott Hobbs, Director of Engineering.
ALTERNATIVES: Do not restructure and begin the process of filling the vacant Director, Plan Review
& Permitting position.
ATTACHMENTS:
1. Current Construction, Engineering and Plan Review & Permitting Organizational Chart
2. Proposed Permits and Inspections (formerly Construction), Engineering and Planning & Zoning
Organizational Chart (with all Plan Review and Permitting Employee reassignments in blue)
3. Plan Review & Permitting Cost Analysis Spreadsheet
Logan Beatty
Civil Engineer
Grade 15
Kyle Unger
Civil Engineer
Grade 15
Ravipreet Gill
Structural Engineer
Grade 15
Scott Hobbs
Director Of Engineering
Grade 18
Jill Baker
Director Of Planning
and Zoning
Grade 18
Rich Eichelberger
Director Of Construction
( Code Official )
Grade 18
Monica Lindsay
Administrative Assistant
Grade 9
Misti Grimmer
Senior Office Associate
Grade 8
Deb Eckard
Administrative Assistant
Grade 9
Jennifer Mellott
Administrative Assistant
Grade 9
Garrett Culler
Chief Of Survey
Grade 13
Blair Reynolds
Chief Project Manager
Grade 15
Rebecca Calimer
Chief Of Plan Review
Grade 16
Jennifer Kinzer
Deputy Director
Grade 16
Meghan Jenkins
GIS Coordinator
Grade 13
John Baker
GIS Analyst
Grade 12
Adam Tresler
GIS Technician
Grade 10
Becky Gander
Chief Of Permits
Grade 14
Chysta Hays
Office Manager
Grade 10
Michelle Brown
Permit Technician l
Grade 9
Gretchen DeVore
Permit Technician l
Grade 9
Tasha Shifley
Permit Technician l
Grade 9
Terry Feiser
Chief Building Inspector
Grade 15
David Kerns
Building Inspector l
Grade 11
Kami Gordon
Building Inspector l
Grade 11
Richard Gaver
Combination Inspector
Grade 14
Tom Hoover
Cobination Inspector
Grade 12
Rick Farley
Chief Site Inspector
Grade 13
Kristen Shank
Construction Inspector
Grade 11
Vicki Stinebaugh
Construction Inspector
Grade 11
Ralph Weaver
Construction Inspector
Grade 11
Zac McCusker
Constr Inspector CIP
Grade 11
Frank Quillen
Chief Plans Examiner
( Deputy Code Official )
Grade 16
Terry Feiser
Senior Plans
Examiner
Grade 15
Ray Palmer
Plans Examiner ll
Grade 13
Ramiro Ramos
Plans Examiner ll
Grade 13
Paula Coffman
Permit Technician l
Grade 8
Mike Kidwell
Electrical Inspector ll
Grade 13
Brett Turner
Constr Inspector CIP
Grade 11
Brittany Young
Senior Office Associate
Grade 8
Vacant
Electrical Inspector l
Grade 12
Doug McKay
Plumbing Inspector ll
Grade 13
Vacant
Plumbing Inspector l
Grade 12
Jason Kendall
Building Inspector l
Grade 11
Brian Hopkins
Plan Reviewer
Grade 14
Gail Abbott
Senior Plan Reviewer &
Floodplain Manager
Grade 15
Scott Stotelmyer
Planner
Grade 12
Mike Loudenslager
Tech Coordinator
Grade 12
Lisa Kelly
Senior Planner
Grade 13
Eric Miklosovich
Project Manager
Grade 13
Todd Moser
Real Property
Administrator
Grade 14
Wyatt Stitely
Comprehensive
Planner
Grade 12
Jessica Spring
Project Manager
Grade 13
Vacant
GIS Analyst
Grade 12
Heather Wimberly
Zoning Inspector
Grade 11
Travis Allen
Comprehensive
Planner
Grade 12
Mike Armel
Project Manager
Grade 13
Kathryn Rathvon
Zoning Coordinator
Grade 12
Chris Boggs
Rural Preservation
Administrator
Grade 15
Brennan Garrett
Senior Architectural
Project Manager
Grade 15
Brian Myers
Engineering Tech lll
Grade 11
Greg Jones
Engineering Tech lll
Grade 11
Jennifer Anderson
Engineering Tech lll
Grade 11
Tamara Pitts
Transportation Engineer
Grade 15
Pam Mohn
Chief Of Design
Grade 16
Nathan Kaetzel
Survey Party Chief
Grade 11
Chris Bobb
Survey Technician
Grade 9
Plan Review & Permitting Restructuring Spreadsheet
Tuesday, September 28, 2021
Employee Position Current Status Current Grade /Step Current Hourly Wage Future Grade / Step Future Hourly Wage
Unfilled Director of Plan Review & Permitting Not Filled 18 - 4 $39.65 0-0 $0.00
Additional External Candidate Construction Admin Assistant Not Filled 9 - 1 $18.42 0-0 $0.00
Eckard, Deb Administrative Assistant Active 9 - 11 $23.58 9 - 13 $24.77
Lindsay, Monica Administrative Assistant Active 9 - 6 $20.84 9 -10 $23.00
Mellott, Jennifer Administrative Assistant Active 9 - 6 $20.84 9 - 10 $23.00
Baker, Jill Director, Planning and Zoning Active 18-9 $44.86 18-10 $45.98
Eichelberger, Rich Director of Construction Active 18-16 $53.33 18-17 $54.66
Hobbs, Scott Director of Engineering Active 18-21 $60.34 18-22 $61.85
Net Annual Total Compensation Savings: $165,784.32