HomeMy WebLinkAbout210831aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
August 31, 2021
OPEN SESSION AGENDA
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: August 10, 2021, and August 17, 2021
10:05 AM COMMISSIONER COMMENTS
10:10 AM STAFF COMMENTS
10:15 AM CITIZEN PARTICIPATION
10:20 AM PROCLAMATION: SUICIDE PREVENTION WEEK
Board of County Commissioners present to Brooke Kerbs, Director of Child and Adolescent
Services, Washington County Mental Health Authority
10:30 AM PROCLAMATION: EMERGENCY PREPAREDNESS MONTH
Board of County Commissioners present to Emergency Management
10:40 AM ESTABLISHING A MASTER DEPUTY RANK FOR THE SHERIFF’S OFFICE; INCREASE
STARTING DEPUTY SALARY; ENHANCE PROMOTION OPPORTUNITY
Sheriff Doug Mullendore, Washington County Sheriff’s Office
10:50 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0067): ONE NEW
2021 EXCAVATOR FOR DEPARTMENT OF WATER QUALITY
Brandi Naugle, Buyer, Purchasing; Mark Bradshaw, Director, Environmental Management
10:55 AM BID AWARD (PUR1508): LAUNDRY EQUIPMENT FOR THE WASHINGTON COUNTY
DETENTION CENTER
Brandi Naugle, Buyer, Purchasing; Terry Hill, Senior Systems Mechanic, Sheriff’s Office
11:00 AM PUBLIC HEARING: REQUESTS BY ORGANIZATIONS TO BE ADDED TO THE LIST
OF NON-PROFIT ORGANIZATIONS TO WHICH THE BOARD OF COUNTY
COMMISSIONERS MAY CONTRIBUTE FUNDS, PURSUANT TO §1-108 OF THE CODE
OF PUBLIC LOCAL LAWS OF WASHINGTON COUNTY, MARYLAND
Kirk Downey, County Attorney
11:10 AM COMMUNITY ORGANIZATION FUNDING – SERVICE PRIORITY AREAS AND
ELIGIBLE EXPENSES FOR FISCAL YEAR 2023
Susan Buchanan, Director, Office of Grant Management
11:20 AM INVESTMENT AND RETIREMENT COMMITTEE – APPOINTMENT OF
COMMISSIONER
Larry Etchison, Director, Human Resources; Sara Greaves, CFO, Budget & Finance
Wayne K. Keefer
Randall E. Wagner
Charles A. Burkett
Page 2 of 2
OPEN Session Agenda
August 31, 2021
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to
make arrangements no later than ten (10) working days prior to the meeting.
11:30 AM PUBLIC HEARING: TEXT AMENDMENT (RZ-21-004) FOR SOLAR ENERGY
GENERATING SYSTEMS
Jill Baker, Director, Planning & Zoning
11:40 AM FOLLOW-UP, PREMIUM PAY DISCUSSION – EMT AND FIRE FIRST RESPONDERS
Dave Hays, Director, Emergency Services; Sara Greaves, CFO, Budget & Finance; John M.
Martirano, County Administrator
11:50 AM REVISED SAFETY COMMITTEE BY-LAWS
Larry Etchison, Director, Human Resources; Brian Overcash, Safety Compliance/Training
Coordinator, Human Resources
11:55 AM PR-40, REMOTE WORK POLICY REVIEW
Larry Etchison, Director, Human Resources
12:05 PM INTENT TO CONVEY REAL PROPERTY
Todd Moser, Real Property Administrator
12:10 PM CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body
has jurisdiction; or any other personnel matter that affects one or more specific individuals; and to consider a matter that concerns
the proposal for a business or industrial organization to locate, expand, or remain in the State.)
RECONVENE IN OPEN SESSION
1:00 PM ADJOURNMENT
Open Session Item
SUBJECT: Suicide Prevention Week Recognition, September 5th – 11th
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Board of County Commissioners
PROCLAMATION:
WHEREAS, suicide is a public health issue; suicide is a leading cause of death among all
age groups and is the second leading cause of death among individuals age 10-34 and;
WHEREAS, 47,000 people in the United States died by suicide in 2019, as reported by the
Center for Disease Control and;
WHEREAS, 657 people died by suicide in Maryland in 2019 and;
WHEREAS, 27 people died by suicide in Washington County, Maryland in 2019 and;
WHEREAS, 41% of all suicides were by firearm in 2019 as reported by American
Foundation for Suicide Prevention and;
WHEREAS, organizations such as the Governor’s Commission on Suicide Prevention,
American Foundation for Suicide Prevention, and the Washington County Suicide
Prevention Workgroup resolve to:
1. Recognize suicide as a preventable public health problem and declare suicide
prevention to be a priority.
2. Integrate and coordinate suicide prevention activities across multiple sectors and
settings.
3. Develop and implement strategies to improve and increase access to quality mental
health, substance abuse, and suicide prevention services and programs.
4. Promote suicide prevention as a core component of health care services; promote the
adoption of “zero suicides” as an aspirational goal by health care and community
support systems that provide services and support to defined patient populations.
5. Educate the range, retail, and broader firearms-owning communities on how to spot
suicide risk and know what steps they can take to save lives.
NOW THEREFORE, We the Board of County Commissioners of Washington County,
Maryland, do hereby proclaim September 5-11, 2021, as Suicide Prevention Week. We do
encourage our citizens to join in the observance, as this is a public health issue for which
everyone has a responsibility to prevent.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Emergency Preparedness Month
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Board of County Commissioners
REPORT-IN-BRIEF: Proclamation Presentation
WHEREAS, the events of September 11, 2001, has led Americans to face both an indescribable
tragedy and an extraordinary challenge, and;
WHEREAS, the President of the United States has called upon the citizens to make preparedness a
part of our daily lives, and;
WHEREAS, emergencies may come in all types, such as the COVID-19 Pandemic, natural disasters
and severe weather, and;
WHEREAS, the Washington County Department of Emergency Management has worked as a team
with the Centers for Disease Control and Prevention, and the Washington County Health
Department to keep the citizens of Washington County safe and informed during the pandemic, and;
WHEREAS, staff from Emergency Management, Emergency Services, Fire and EMS, and Police
Departments, all provide assistance in implementing steps to help the community to be more
prepared by developing the capabilities needed to prevent, protect against, respond to, and recover
from, all threats and hazards.
NOW THEREFORE, We the Board of County Commissioners of Washington County, Maryland, do
hereby recognize the month of September 2021 as “Citizens’ Emergency Preparedness Month” in
Washington County and do commend this observance to all our citizens.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Establishing a Master Deputy Rank for the Sheriff’s Office; increase the starting
deputy salary; enhance promotion opportunity
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Sheriff Doug Mullendore
RECOMMENDED MOTION: Motion to Approve Master Deputy Rank and Change Order
REPORT-IN-BRIEF: Creation of a Master Deputy rank will allow us to slightly increase
our starting pay and retain deputies. Implementation of the $5,000 recruitment incentive for
corrections.
DISCUSSION: The Washington County Sheriff’s Office has been losing both sworn and
correctional deputies for some time. It has been very difficult to attract new applicants as other
Counties to our east are paying much higher pay rates. The situation has become critical in the
Detention Center and is becoming a significant problem for Patrol and Judicial. Creating the
Master Deputy rank will provide an opportunity to those deputies who qualify through testing to
increase their salary by effectively two steps. Master Deputies would then be eligible to test and
be promoted to Corporal in the future. This will raise our starting salary (approximately 5%) for
corrections and sworn deputies and hopefully attract new applicants as well as retaining the
deputies we have spent so much time and money to train. It takes about 12 months to train a
patrol deputy before they can serve the County. This is a significant investment on behalf of the
County.
We believe the creation of the Master Deputy rank will provide an opportunity for deputies to be
promoted earlier in their career which will help to retain the trained staff we currently have. It
will also raise the starting salary slightly, about 5%, helping to attract new recruits.
The other agencies are also using recruitment bonuses to attract new applicants. Therefore, I
would like to implement the $5,000 recruitment incentive for Corrections as well. We did this
about a year ago for Sworn Deputies.
FISCAL IMPACT: The immediate impact would be $100,000 raising three-year deputies to
Deputy First Class. After testing and the promotional process, the impact would grow up to an
additional $350,000 depending on how many Deputy First Class pass the testing and promotional
process to Master Deputy. Total of $450,000.
CONCURRENCES: John Martirano, County Administrator; Sara Greaves, Chief Financial
Officer; Larry Etchison, Human Resource Director; Doug Mullendore, Sheriff
ALTERNATIVES: Stay the status quo and accept responsibility for lack of hiring and the
safety issues as a result.
ATTACHMENTS: Current salary scales for Sworn and Correctional Deputies, Proposed
Salary Scale for Sworn and Correctional Deputies; Change Order
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
6/3/2021
Washington County Government
GRADE POSITION CODE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Base + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5%
11 COLONEL 0013 106,496 109,158 111,883 114,670 117,541 120,474 123,490 126,568 129,730 132,974 136,302 139,714 143,208 146,786 150,446 154,211 158,059 162,011 166,067 170,227 174,491
51.20 52.48 53.79 55.13 56.51 57.92 59.37 60.85 62.37 63.93 65.53 67.17 68.85 70.57 72.33 74.14 75.99 77.89 79.84 81.84 83.89
10 MAJOR 0321 96,075 98,467 100,922 103,438 106,018 108,659 111,384 114,171 117,021 119,954 122,949 126,027 129,168 132,392 135,699 139,090 142,563 146,120 149,781 153,525 157,373
46.19 47.34 48.52 49.73 50.97 52.24 53.55 54.89 56.26 57.67 59.11 60.59 62.10 63.65 65.24 66.87 68.54 70.25 72.01 73.81 75.66
9 CAPTAIN 0322 86,632 88,795 91,021 93,288 95,618 98,010 100,464 102,981 105,560 108,202 110,906 113,672 116,522 119,434 122,429 125,486 128,627 131,851 135,138 138,507 141,960
41.65 42.69 43.76 44.85 45.97 47.12 48.30 49.51 50.75 52.02 53.32 54.65 56.02 57.42 58.86 60.33 61.84 63.39 64.97 66.59 68.25
8 LIEUTENANT 0323 78,146 80,101 82,098 84,157 86,258 88,421 90,626 92,893 95,222 97,594 100,027 102,523 105,082 107,702 110,386 113,152 115,981 118,872 121,846 124,883 128,003
37.57 38.51 39.47 40.46 41.47 42.51 43.57 44.66 45.78 46.92 48.09 49.29 50.52 51.78 53.07 54.40 55.76 57.15 58.58 60.04 61.54
7 SERGEANT 0324 70,491 72,259 74,069 75,920 77,813 79,768 81,765 83,803 85,904 88,046 90,251 92,498 94,806 97,178 99,611 102,107 104,666 107,286 109,970 112,715 115,523
33.89 34.74 35.61 36.50 37.41 38.35 39.31 40.29 41.30 42.33 43.39 44.47 45.58 46.72 47.89 49.09 50.32 51.58 52.87 54.19 55.54
6 SGT./TRAINING 0087 70,491 72,259 74,069 75,920 77,813 79,768 81,765 83,803 85,904 88,046 90,251 92,498 94,806 97,178 99,611 102,107 104,666 107,286 109,970 112,715 115,523
33.89 34.74 35.61 36.50 37.41 38.35 39.31 40.29 41.30 42.33 43.39 44.47 45.58 46.72 47.89 49.09 50.32 51.58 52.87 54.19 55.54
5 CORPORAL 0396 63,565 65,146 66,768 68,432 70,138 71,885 73,674 75,525 77,418 79,352 81,328 83,366 85,446 87,589 89,773 92,019 94,328 96,678 99,091 101,566 104,104
30.56 31.32 32.10 32.90 33.72 34.56 35.42 36.31 37.22 38.15 39.10 40.08 41.08 42.11 43.16 44.24 45.35 46.48 47.64 48.83 50.05
4 DEPUTY 1ST CL. 0325 53,498 54,829 56,202 57,616 59,051 60,528 62,046 63,606 65,187 66,810 68,474 70,179 71,926 73,715 75,566 77,459 79,394 81,370 83,408 85,488 87,630
25.72 26.36 27.02 27.70 28.39 29.10 29.83 30.58 31.34 32.12 32.92 33.74 34.58 35.44 36.33 37.24 38.17 39.12 40.10 41.10 42.13
3 DEPUTY*0326 45,053 46,176 47,341 48,526 49,733 50,981 52,250
21.66 22.20 22.76 23.33 23.91 24.51 25.12
2 DFC (SECURITY) 0403 46,717 47,882 49,088 50,315 51,563 52,853 54,184 55,536 56,930 58,344 59,800 61,298 62,837 64,418 66,019 67,662 69,347 71,074 72,842 74,672 76,544
22.46 23.02 23.60 24.19 24.79 25.41 26.05 26.70 27.37 28.05 28.75 29.47 30.21 30.97 31.74 32.53 33.34 34.17 35.02 35.90 36.80
1 DEPUTY (SECURITY) 0385 39,333 40,310 41,309 42,349 43,410 44,491 45,594 46,738 47,902 49,109 50,336 51,605 52,894 54,226 55,578 56,971 58,386 59,842 61,339 62,878 64,459
18.91 19.38 19.86 20.36 20.87 21.39 21.92 22.47 23.03 23.61 24.20 24.81 25.43 26.07 26.72 27.39 28.07 28.77 29.49 30.23 30.99
*Laterial Salary for an officer with two (2) or more years of experience 48,526
FY22 Sheriff Patrol/Judiciary Salary Scale
7/1/2021
STEP
1 of 2
6/3/2021
Washington County Government
GRADE POSITION CODE
11 COLONEL 0013
10 MAJOR 0321
9 CAPTAIN 0322
8 LIEUTENANT 0323
7 SERGEANT 0324
6 SGT./TRAINING 0087
5 CORPORAL 0396
4 DEPUTY 1ST CL. 0325
3 DEPUTY*0326
2 DFC (SECURITY) 0403
1 DEPUTY (SECURITY) 0385
*Laterial Salary for an officer with two (2) or more years of experience
FY22 Sheriff Patrol/Judiciary Salary Scale
7/1/2021
22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
+ 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5%
178,859 183,331 187,907 192,608 197,434 202,363 207,418 212,597 217,922 223,371 228,946 234,666 240,531 246,542 252,699 259,022 265,491 272,126 278,928
85.99 88.14 90.34 92.60 94.92 97.29 99.72 102.21 104.77 107.39 110.07 112.82 115.64 118.53 121.49 124.53 127.64 130.83 134.10
161,304 165,339 169,478 173,722 178,069 182,520 187,075 191,755 196,539 201,448 206,482 211,640 216,923 222,352 227,906 233,605 239,450 245,440 251,576
77.55 79.49 81.48 83.52 85.61 87.75 89.94 92.19 94.49 96.85 99.27 101.75 104.29 106.90 109.57 112.31 115.12 118.00 120.95
145,517 149,157 152,880 156,707 160,618 164,632 168,750 172,973 177,299 181,730 186,264 190,923 195,686 200,574 205,587 210,725 215,987 221,395 226,928
69.96 71.71 73.50 75.34 77.22 79.15 81.13 83.16 85.24 87.37 89.55 91.79 94.08 96.43 98.84 101.31 103.84 106.44 109.10
131,206 134,493 137,862 141,315 144,851 148,470 152,173 155,979 159,869 163,862 167,960 172,162 176,467 180,877 185,390 190,029 194,771 199,638 204,630
63.08 64.66 66.28 67.94 69.64 71.38 73.16 74.99 76.86 78.78 80.75 82.77 84.84 86.96 89.13 91.36 93.64 95.98 98.38
118,414 121,368 124,405 127,525 130,707 133,973 137,322 140,754 144,269 147,867 151,570 155,355 159,245 163,218 167,294 171,475 175,760 180,149 184,662
56.93 58.35 59.81 61.31 62.84 64.41 66.02 67.67 69.36 71.09 72.87 74.69 76.56 78.47 80.43 82.44 84.50 86.61 88.78
118,414 121,368 124,405 127,525 130,707 133,973 137,322 140,754 144,269 147,867 151,570 155,355 159,245 163,218 167,294 171,475 175,760 180,149 184,662
56.93 58.35 59.81 61.31 62.84 64.41 66.02 67.67 69.36 71.09 72.87 74.69 76.56 78.47 80.43 82.44 84.50 86.61 88.78
106,704 109,366 112,091 114,899 117,770 120,723 123,739 126,838 130,000 133,245 136,573 139,984 143,478 147,056 150,738 154,502 158,371 162,323 166,379
51.30 52.58 53.89 55.24 56.62 58.04 59.49 60.98 62.50 64.06 65.66 67.30 68.98 70.70 72.47 74.28 76.14 78.04 79.99
89,814 92,061 94,370 96,720 99,133 101,608 104,146 106,746 109,408 112,154 114,962 117,832 120,786 123,802 126,901 130,083 133,328 136,656 140,067
43.18 44.26 45.37 46.50 47.66 48.85 50.07 51.32 52.60 53.92 55.27 56.65 58.07 59.52 61.01 62.54 64.10 65.70 67.34
78,458 80,413 82,430 84,490 86,611 88,774 91,000 93,267 95,597 97,989 100,443 102,960 105,539 108,181 110,885 113,651 116,501 119,413 122,408
37.72 38.66 39.63 40.62 41.64 42.68 43.75 44.84 45.96 47.11 48.29 49.50 50.74 52.01 53.31 54.64 56.01 57.41 58.85
66,061 67,704 69,389 71,115 72,883 74,714 76,586 78,499 80,454 82,472 84,531 86,653 88,816 91,042 93,309 95,638 98,030 100,485 103,002
31.76 32.55 33.36 34.19 35.04 35.92 36.82 37.74 38.68 39.65 40.64 41.66 42.70 43.77 44.86 45.98 47.13 48.31 49.52
STEP
2 of 2
6/3/2021
Washington County Government
GRADE POSITION CODE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Base + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5%
7 MAJOR 0035 83,824 85,925 88,067 90,272 92,539 94,848 97,219 99,653 102,149 104,707 107,328 110,011 112,757 115,586 118,477 121,430 124,467 127,587 130,770 134,035
40.30 41.31 42.34 43.40 44.49 45.60 46.74 47.91 49.11 50.34 51.60 52.89 54.21 55.57 56.96 58.38 59.84 61.34 62.87 64.44
6 CAPTAIN 0046 75,608 77,501 79,435 81,411 83,450 85,530 87,672 89,856 92,102 94,411 96,762 99,174 101,650 104,187 106,787 109,450 112,195 115,003 117,874 120,827
36.35 37.26 38.19 39.14 40.12 41.12 42.15 43.20 44.28 45.39 46.52 47.68 48.87 50.09 51.34 52.62 53.94 55.29 56.67 58.09
5 LIEUTENANT 0075 68,162 69,867 71,614 73,403 75,234 77,106 79,040 81,016 83,034 85,114 87,235 89,419 91,645 93,933 96,283 98,696 101,171 103,709 106,309 108,971
32.77 33.59 34.43 35.29 36.17 37.07 38.00 38.95 39.92 40.92 41.94 42.99 44.06 45.16 46.29 47.45 48.64 49.86 51.11 52.39
4 SERGEANT 0086 61,506 63,045 64,626 66,248 67,912 69,618 71,365 73,154 74,984 76,856 78,770 80,746 82,763 84,822 86,944 89,128 91,354 93,642 95,992 98,384
29.57 30.31 31.07 31.85 32.65 33.47 34.31 35.17 36.05 36.95 37.87 38.82 39.79 40.78 41.80 42.85 43.92 45.02 46.15 47.30
3 CORPORAL 0397 55,453 56,846 58,261 59,717 61,214 62,754 64,314 65,915 67,558 69,243 70,970 72,738 74,547 76,419 78,333 80,288 82,306 84,365 86,466 88,629
26.66 27.33 28.01 28.71 29.43 30.17 30.92 31.69 32.48 33.29 34.12 34.97 35.84 36.74 37.66 38.60 39.57 40.56 41.57 42.61
2 DEPUTY 1ST CL. 0138 46,717 47,882 49,088 50,315 51,563 52,853 54,184 55,536 56,930 58,344 59,800 61,298 62,837 64,418 66,019 67,662 69,347 71,074 72,842 74,672
22.46 23.02 23.60 24.19 24.79 25.41 26.05 26.70 27.37 28.05 28.75 29.47 30.21 30.97 31.74 32.53 33.34 34.17 35.02 35.90
1 DEPUTY*0164 39,333 40,310 41,309 42,349 43,410 44,491 45,594
18.91 19.38 19.86 20.36 20.87 21.39 21.92
*Lateral Salary for a correctional officer with two (2) or more years of experience $42,349
FY22 Sheriff Detention Salary Scale
7/1/2021
STEP
1 of 2
6/3/2021
Washington County Government
GRADE POSITION CODE
7 MAJOR 0035
6 CAPTAIN 0046
5 LIEUTENANT 0075
4 SERGEANT 0086
3 CORPORAL 0397
2 DEPUTY 1ST CL. 0138
1 DEPUTY*0164
*Lateral Salary for a correctional officer with two (2) or more years of experience
FY22 Sheriff Detention Salary Scale
7/1/2021
21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
+ 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5% + 2.5%
137,384 140,816 144,331 147,930 151,632 155,418 159,307 163,280 167,357 171,538 175,822 180,211 184,725 189,342 194,085 198,931 203,902 208,998 214,219 219,565
66.05 67.70 69.39 71.12 72.90 74.72 76.59 78.50 80.46 82.47 84.53 86.64 88.81 91.03 93.31 95.64 98.03 100.48 102.99 105.56
123,843 126,942 130,125 133,370 136,698 140,109 143,603 147,202 150,883 154,648 158,517 162,490 166,546 170,706 174,970 179,338 183,830 188,427 193,128 197,954
59.54 61.03 62.56 64.12 65.72 67.36 69.04 70.77 72.54 74.35 76.21 78.12 80.07 82.07 84.12 86.22 88.38 90.59 92.85 95.17
111,696 114,483 117,354 120,286 123,302 126,381 129,542 132,787 136,115 139,526 143,021 146,598 150,259 154,024 157,872 161,824 165,880 170,019 174,262 178,610
53.70 55.04 56.42 57.83 59.28 60.76 62.28 63.84 65.44 67.08 68.76 70.48 72.24 74.05 75.90 77.80 79.75 81.74 83.78 85.87
100,838 103,355 105,934 108,576 111,301 114,088 116,938 119,870 122,866 125,944 129,085 132,309 135,616 139,006 142,480 146,037 149,698 153,442 157,269 161,200
48.48 49.69 50.93 52.20 53.51 54.85 56.22 57.63 59.07 60.55 62.06 63.61 65.20 66.83 68.50 70.21 71.97 73.77 75.61 77.50
90,854 93,122 95,451 97,843 100,298 102,814 105,394 108,035 110,739 113,506 116,334 119,246 122,221 125,278 128,419 131,622 134,909 138,278 141,731 145,267
43.68 44.77 45.89 47.04 48.22 49.43 50.67 51.94 53.24 54.57 55.93 57.33 58.76 60.23 61.74 63.28 64.86 66.48 68.14 69.84
76,544 78,458 80,413 82,430 84,490 86,611 88,774 91,000 93,267 95,597 97,989 100,443 102,960 105,539 108,181 110,885 113,651 116,501 119,413 122,408
36.80 37.72 38.66 39.63 40.62 41.64 42.68 43.75 44.84 45.96 47.11 48.29 49.50 50.74 52.01 53.31 54.64 56.01 57.41 58.85
STEP
2 of 2
FY22 Sheriff Detention Salary Scale
7/1/2021
Grade Position Code 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Base 2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%
7 Major 0035 83,824 85,925 88,067 90,272 92,539 94,848 97,219 99,653 102,149 104,707 107,328 110,011 112,757 115,586 118,477
40.30 41.31 42.34 43.40 44.49 45.60 46.74 47.91 49.11 50.34 51.60 52.89 54.21 55.57 56.96
6 Captain 0046 75,608 77,501 79,435 81,411 83,450 85,530 87,672 89,856 92,102 94,411 96,762 99,174 101,650 104,187 106,787
36.35 37.26 38.19 39.14 40.12 41.12 42.15 43.20 44.28 45.39 46.52 47.68 48.87 50.09 51.34
5 Lieutenant 0075 68,162 69,867 71,614 73,403 75,234 77,106 79,040 81,016 83,034 85,114 87,235 89,419 91,645 93,933 96,283
32.77 33.59 34.43 35.29 36.17 37.07 38.00 38.95 39.92 40.92 41.94 42.99 44.06 45.16 46.29
4 Sergeant 0086 61,506 63,045 64,626 66,248 67,912 69,618 71,365 73,154 74,984 76,856 78,770 80,746 82,763 84,822 86,944
29.57 30.31 31.07 31.85 32.65 33.47 34.31 35.17 36.05 36.95 37.87 38.82 39.79 40.78 41.80
3 Corporal 0397 55,453 56,846 58,261 59,717 61,214 62,754 64,314 65,915 67,558 69,243 70,970 72,738 74,547 76,419 78,333
26.66 27.33 28.01 28.71 29.43 30.17 30.92 31.69 32.48 33.29 34.12 34.97 35.84 36.74 37.66
2 Master Deputy 52,853 54,184 55,536 56,930 58,344 59,800 61,298 62,837 64,418 66,019 67,662 69,347 71,074 72,842 74,672
25.41 26.05 26.70 27.37 28.05 28.75 29.47 30.21 30.97 31.74 32.53 33.34 34.17 35.02 35.90
2 Deputy First Class 0138 46,717 47,882 49,088 50,315 51,563 52,853 54,184 55,536 56,930 58,344 59,800 61,298 62,837 64,418 66,019
22.46 23.02 23.60 24.19 24.79 25.41 26.05 26.70 27.37 28.05 28.75 29.47 30.21 30.97 31.74
1 Deputy 0164 41,039 42,349 43,410
19.86 20.36 20.87
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
A B C D E F G H I J K L M N O P Q R
FY22 Sheriff Patrol/Judicial Salary Scale
7/1/2021
Grade Position Code 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15
Base 2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%2.50%
11 Colonel 0013 106,496 109,158 111,883 114,670 117,541 120,474 123,490 126,568 129,730 132,974 136,302 139,714 143,208 146,786 150,446
51.2 52.48 53.79 55.13 56.51 57.92 59.37 60.85 62.37 63.93 65.53 67.17 68.85 70.57 72.33
10 Major 0321 96,075 98,467 100,922 103,438 106,018 108,659 111,384 114,171 117,021 119,954 122,949 126,027 129,168 132,392 135,699
46.19 47.34 48.52 49.73 50.97 52.24 53.55 54.89 56.26 57.67 59.11 60.59 62.10 63.65 65.24
9 Captain 0322 86,632 88,795 91,021 93,288 95,618 98,010 100,464 102,981 105,560 108,202 110,906 113,672 116,522 119,434 122,429
41.65 42.69 43.76 44.85 45.97 47.12 48.3 49.51 50.75 52.02 53.32 54.65 56.02 57.42 58.86
8 Lieutenant 0323 78,146 80,101 82,098 84,157 86,258 88,421 90,626 92,893 95,222 97,594 100,027 102,523 105,082 107,702 110,386
37.57 38.51 39.47 40.46 41.47 42.51 43.57 44.66 45.78 46.92 48.09 49.29 50.52 51.78 53.07
7 Sergeant 0324 70,491 72,259 74,069 75,920 77,813 79,768 81,765 83,803 85,904 88,046 90,251 92,498 94,806 97,178 99,611
33.89 33.74 35.61 36.5 37.41 38.35 39.31 40.29 41.3 42.33 43.39 44.47 45.58 46.72 47.89
6 SGT/TRAINING 0087 70,491 72,259 74,069 75,920 77,813 79,768 81,765 83,803 85,904 88,046 90,251 92,498 94,806 97,178 99,611
33.89 33.74 35.61 36.5 37.41 38.35 39.31 40.29 41.3 42.33 43.39 44.47 45.58 46.72 47.89
5 Corporal 0396 63,565 65,146 66,768 68,432 70,138 71,885 73,674 75,525 77,418 79,352 81,328 83,366 85,446 87,589 89,773
30.56 31.32 32.10 32.90 33.72 34.56 35.42 36.31 37.22 38.15 39.10 40.08 41.08 42.11 43.16
4 Master Deputy 60,528 62,046 63,606 65,187 66,810 68,474 70,179 71,926 73,715 75,566 77,459 79,394 81,370 83,408 85,488
29.1 29.83 30.58 31.34 32.12 32.92 33.74 34.58 35.44 36.33 37.24 38.17 39.12 40.10 41.10
4 Deputy First Class 0325 53,498 54,829 56,202 57,616 59,051 60,528 62,046 63,606 65,187 66,810 68,474 70,179 71,926 73,715 75,566
25.72 26.36 27.02 27.7 28.39 29.10 29.83 30.58 31.34 32.12 32.92 33.74 34.58 35.44 36.33
3 Deputy 0326 47,341 48,526 49,733
22.76 23.33 23.91
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1
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-21-0067) - One (1) New 2021
Excavator for the Department of Water Quality
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Mark
Bradshaw, P. E., Division Director of Environmental Management.
RECOMMENDED MOTION: Move to authorize by Resolution, for the Department of Water
Quality to lease/purchase one (1) New 2021 Caterpillar 304E2 Excavator in the amount of
$74,849.85 and to utilize another jurisdiction’s contract that was awarded by Sourcewell, (Contract
032119-CAT) to Carter Machinery of Baltimore, MD.
REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public
Local Laws) 1-106.3 provides that the Board of County Commissioners may procure goods and
services through a contract entered into by another governmental entity, in accordance with the
terms of the contract, regardless of whether the County was a part to the original contract. If the
Board of County Commissioners determines that participation by Washington County would result
in cost benefits or administrative efficiencies, it could approve the procurement of the equipment
in accordance with the Public Local Laws referenced above that participation would result in cost
benefits or in administrative efficiencies.
The County will benefit with the direct cost savings in the purchase of this equipment because of
economies of scale this contract has leveraged. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid.
Acquisition of the equipment by utilizing the Sourcewell contract and eliminating our county’s bid
process would result in an administrative and cost savings for the Department of Water Quality
and Purchasing Department in preparing specifications.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Department of Water Quality’s operating budget
account 535055-40-40040
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Carter Quote, 162992-001 dated 8/16/2021
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Page 1 of 3
August 16, 2021
WASHINGTON COUNTY WATER
, MD 21795
RE: Quote 162992-01
Mr. Martin
We would like to offer the same terms and conditions as the Sourcewell Contract #032119-CAT for the purchase of
(1) NEW 2021 CATERPILLAR 304E2 EXCAVATOR
Thank you for the opportunity to provide you a quote for your equipment needs. This quotation is valid for 30 days. If there are any
questions, please do not hesitate to contact me.
Regards,
Brent D. Stewart
Governmental Sales - North
Carter Machinery Co. Inc.
410-733-2394
Brent_stewart@cartermachinery.com
Page 2 of 3
MACHINE SPECIFICATIONS
Description Reference No
304E2 HEXMN CFG 3 515-6927
INCLUDES:
452-5618 304E2 HYDRAULIC EXCAVATOR
397-7122 CONTROL, PATTERN CHANGER
419-4783 ALARM, TRAVEL 419-4783
456-2652 ENGINE, EPA TIER 4F
456-2642 CAB W/ AIR CONDITIONER
428-7874 SEAT, FABRIC, HIGH BACK SUSPENSION
428-7870 MIRROR, CAB, RIGHT 428-7870
434-2092 BELT, SEAT, 76MM(3'') RETRACTABLE
379-4690 DRAIN, ECOLOGY 379-4690
LANE 3 ORDER 0P-9003
STICK PKG STD W/2ND AUX 463-9126
LINES, BOOM 397-7119
LINES, STICK 397-7062
TRACK, RUBBER BELT 436-2492
BATTERY, DISCONNECT 453-4770
RADIO 432-2774
PRODUCT LINK, CELLULAR PL641 577-6180
LIGHTS, LED 512-5612
BLADE, 77'', BOLT-ON 463-8031
LINES, QUICK COUPLER (STD)425-8083
FILM, QUICK COUPLER, ANSI 397-7142
MIRROR, CAB, REAR 428-7872
CAMERA, REAR VIEW 460-7683
THUMB,HYD + COUPLER,PG,HYD, 3T 485-5270
COUPLER, PG, HYDR.D.LOCK, 3-4T 485-5300
BUCKET-HD, 24'', 4.2 FT3, 3T 464-9904
ENGINE BLOCK HEATER
CATERPILLAR LST PRICE $87,662.00
SOURCWELL DISCOUNT OF 20% OFF OF LIST PRICE -17,533.00
SALE PRICE $70,129.00
DOCUMENT FEE FROM CAT FINANCIAL (LEASE) 500.00
TOTAL LEASE AMOUNT $70,629.00
60 MONTH / 3000 HOUR TM WARRANTY W/O TT&M INCLUDED
Page 3 of 3
5 YEAR GOVERNMENTAL LEASE PAYMENTS
• 5 EQUAL PAYMENTS EACH YEAR IN ADVANCE
• PAYMENT OF $14,969.97 EACH
• INTEREST RATE OF 2.99%
• PURCHASE FOR $1.00 AFTER 5 YEARS
EXHIBIT 2
Concluding Payment Schedule to
Government Agreement
Quote Number...........................................................................4258523
Dated , 20_
between
Caterpillar Financial Services Corporation
and
Description of Unit: 304E2CR Mini Hydraulic Excavator:
Number of
Beginning
Payment Amount
Balloon
Interest
Payments Made
Balance
1
70,629.00
14,969.97
0.00
0.00
total
14,969.97
0.00
0.00
2
55,659.03
14,969,97
0.00
1,664.20
total
14,969,97
0.00
1,664.20
3
42,353.26
14,969.97
0.00
1,266.36
total
14,969.97
0.00
1,266.36
4
28,649.65
14,969.97
0.00
856.62
total
14,969.97
0.00
856.62
5
14,536.30
14,969.97
0.00
434.63
total
14,969.97
1.00
434.63
6
0.96
0.00
1.00
0.03
total
0.00
1.00
0,03
total
74,849.85
1.00
4,221.84
(*)Does not include any rent payment or other amount
then due.
Initialed:
(Lessee)
Interest Rate Concluding
Payment (*)
2.99 55,659.03
2.99 42,353.26
2.99 28,649.65
2.99 14,536.30
2.99 0.96
2.99 (0,01)
4258523 Caterpillar Financial Services Corporation Page 1
Caterpillar Financial Services Corporation
Finance Proposal
CUSTOMER
Name:
Address Good if;
city Acknowledged b Se-2-2021
State Funded by Sep-2-2021
CARTER MACHINERY COMPANY, DEALER
INCORPORATED
Sales person Stewart B010, Brent
Dealer contact
_. ......._. ...
Telephone _
Quote number 4258523
Fax Number
.......... _ ...... .._. __.. ................. ........... ....
_._..._.._,.._..._
Quote Date 03-Aug-21
_.._,.._._...._.....__._._............_.._.._....._.._.__.__.._...__.._ _ ..._.
Quote Time 10:47:05 AM
FINANCE PROPOSAL
This is Caterpillar Financial Services Corporation's confirmation of the following finance proposal. This is a proposal only and is subject to credit
approval, execution of documentation, and execution and approval of the application survey..
Finance Type _ Governmental Lease
Number of Payments 0<5 Annual
Payments in Advance
Ann. Amount
Model Hours CQtyt Sale Price Financed
New 304E2CR 1000 1 70,129.00 70,629,00
Special Conditions:
304E2CR
Quoted By Christina Alexander D 100
Report Created By .. _ . _ Christina Alexander D 100
Fixed
Payment Balloon Rate
14,969.97 1.00 2.9900%
Serial Number - , Model Year - 2021, Standard Environment;
Major Attacbments-Air Conditioning, Cab, Rubber Tracks, Standard Stick, Straight Blade; Blades/Buckets/Rippers-Thumb Hydraulic, Quick Coupler,
Heavy Duty Bucket;
Manual Configuration and Work Tools:
Payment Structure — Asset
5 Annual payment(s) 14,969.97
Payment
Model Insurance w/Insurance
New 304E2CR 1,159.39 16,129.36
The estimate for insurance is provided through Caterpillar Insurance Company (Provided by Westchester Insurance Company in Rhode Island) and is
not an offer to contract for insurance.
CONDITIONS
Insurance: The customer must provide evidence of physical damage and liability insurance in an amount and from an insurance carrier
satisfactory to CFSC. CFSC roust be named on the policies, as loss payee and additional insured, as applicable, and a certificate
of insurance, in form and substance acceptable to CFSC, must be provided to CFSC.
Taxes: All taxes are the responsibility of the customer and may or may not be included in the above payment amount.
Equipment: The equipment cannot be delivered until all documents are executed by CFSC. All equipment must reside in the United States
at all times.
Approval: This proposal is subject to, among other things, final pricing, credit approval and document approval by CFSC.
The terns and conditions outlined herein are not all-inclusive and are based upon information provided to date. This proposal may be withdrawn or
modified by Lessor at anytime. This proposal does not represent an offer or commitment by CFSC to enter into a transaction or to provide financing
and does not create any obligation for CFSC. A commitment to enter into the transaction described herein may only be extended by CFSC after this
transaction has been approved by all appropriate credit and other authorities within CFSC.
Caterpillar Financial Services Corporation
2120 West End Avenue, Nashville, TN 37203
(615)-341-1000
Caterpillar Financial Services Corporation
Page 1 of 2
RESOLUTION NO. RS-2021-
(Intergovernmental Cooperative Purchase [INTG-21-0067] One [1] New 2021 Excavator
for the Department of Water Quality)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), §1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of §1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Department of Water Quality seeks to purchase one (1) new 2021 Caterpillar 304E2
Excavator, and to utilize another jurisdiction’s contract that was awarded by Sourcewell (Contract
032119-CAT) to Carter Machinery of Baltimore, Maryland.
Acquisition of the equipment by utilizing the Sourcewell contract and eliminating the
County’s bid process will result in administrative and cost savings for the Department of Water
Quality and the Purchasing Department. The County will benefit with direct cost savings in the
purchase of this equipment because of the economy of scale the aforementioned contract has
leveraged. Additionally, the County will realize savings through administrative efficiencies as a
result of not preparing, soliciting, and evaluating a bid.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to §1-106.3 of the Public
Local Laws, that the Department of Water Quality is approved to purchase one (1) new 2021
Caterpillar 304E2 Excavator in the amount of $74,849.85, and to utilize the contract that was
awarded by Sourcewell (Contract 032119-CAT) to Carter Machinery of Baltimore, Maryland.
Adopted and effective this _____ day of August, 2021.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Krista L. Hart, Clerk Jeffrey A. Cline, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Kendall A. Desaulniers Hagerstown, MD 21740
Deputy County Attorney
Open Session Item
SUBJECT: Bid Award (PUR-1508) Laundry Equipment for the Washington County Detention Center.
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, and Terry Hill, Washington County Sheriff’s
Office, Senior Systems Mechanic.
RECOMMENDED MOTION: Move to award the contract for the purchase of three (3) Milnor V-Series
Washer/Extractors ($14,000/ea.) and three (3) Milnor M758V Natural Gas Dryers ($5,550/ea.) to the
responsible, responsive bidder, PAC Industries, LLC of Harrisburg, PA who submitted the lowest Total
Sum Bid of $58,650.
REPORT-IN-BRIEF: The County accepted bids on Wednesday, August 4, 2021 for the Laundry
Equipment. The Invitation to Bid (ITB) was advertised in the local newspaper, on the State of Maryland’s
“eMarylandMarketPlaceAdvantage” eMMA website, and on the County’s website. Fifteen (15)
persons/companies registered/downloaded the bid, and two (2) bids were received. The old equipment with
a trade-in value of $1,500 has been credited to the cost of the new machines. The Washington County
Detention Center maintains and operates a laundry service within the facility. This service provides a
regular supply of clean clothing and linen for the inmates/detainee population and provides a means for
inmates/detainees to launder personal clothing items. Laundry services contribute to the sanitation of the
facility.
DISCUSSION: N/A
FISCAL IMPACT: Funds are available in the Sheriff’s Office Capital Improvement Plan (CIP) account
600400-30-11320- BLD089 for the purchase of the laundry equipment.
CONCURRENCES: Sheriff Mullendore
ALTERNATIVES: N/A
ATTACHMENTS: The Bid Tabulation may be viewed on-line at: https://www.washco-md.net/wp-
content/uploads/purch-pur-1508-bidtab.pdf
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1508
Laundry Equipment
BCS Supply & Services, LLC
Bowie, Maryland
PAC Industries, LLC
Harrisburg, PA
Option
No. Item Description
Price
Price
Three (3) Washer/Extractors -
Price Per Unit $44,943.00 $14,300.00
*Credit Allowance: (Washer/Extractors)$600.00 $900.00
$44,343.00 42,000.00
Three (3) Natural Gas Dryers -
Price Per Unit $21,753.00 $5,750.00
*Credit Allowance:
(Natural Gas Dryers)$600.00 $600.00
$21,153.00 16,650.00
$65,496.00 $58,650.00
1
2
TOTAL SUM FOR
(3) NATURAL GAS DRYERS:
(Option No. 2 Only)
TOTAL BASE BID SUM:
(Washer/Extractors and Natural Gas Dryers)
TOTAL SUM FOR
(3) WASHER/EXTRACTORS:
(Option No. 1 Only)
1 Bids Opened: 8/4/2021
PUR-1508
Laundry Equipment
$1,100.00 $900.00
$700.00 $900.00
Within 90 days of receiving
Purchase Order 90 Days from date of Award
Attached See enclosed manufacturer's Parts
Warranty Statements
Pac Industries, LLC
* Labor
Item #1 Yes
Item #2 Yes * Labor
Item #3 Yes
Item #4 34-1/16" x 42-1/16" x 49-7/8"
Item #5 Yes
Item #6 Yes
Item #7 Yes
Item #8 Yes
Item #9 Yes
Item #12 Yes
Item #13 Quoting Huebsch
Item #1 3 (2.2)
Remarks / Exceptions:
Section: C. Motor
Washer/Extractors-Milnor V-Series 30022VRJ
Delivery Date
Manufactures Warranty
* Any delays with the delivery dates due to supply chain issues will be
submitted in writing with supporting manufacturer documentation.
* All additional manuals not included will electronically sent to point of
contact.
Alternate No. 1 - Extended Warranty for Washer Price Per Unit
Alternate No. 2 - Extended Warranty for Dryer Price Per Unit
Remarks / Exceptions:
BCS Supply & Services, LLC
Alternate No. 1 - Extended Warranty for Washer -
Price Per Unit:
Alternate No. 2 - Extended Warranty for Dryer -
Price Per Unit
Section: A. General
2 Bids Opened: 8/4/2021
PUR-1508
Laundry Equipment
Item #2 37 in.
Item #3 22.4 in.
Item #4 38.5" x 53" x 77.3"
Item #14 Quoting Huebsch
Item #1 .5HP
Item #2 .5HP
Section: A. General
Section: C. Motor
Natural Gas Dryers-Milnor M758V
3 Bids Opened: 8/4/2021
Open Session Item
SUBJECT: PUBLIC HEARING – Requests by organizations to be added to the list of nonprofit
organizations to which the Board of County Commissioners may contribute funds, pursuant to § 1-108
of the Code of the Public Local Laws of Washington County, Maryland (the “1-108 List”).
PRESENTATION DATE: Tuesday, August 31, 2021; 11:00 a.m.
PRESENTATION BY: Kirk C. Downey, County Attorney
RECOMMENDED MOTION: None. The Board may discuss, take action, and/or make any motion
after the public hearing is closed.
REPORT-IN-BRIEF: The following organizations have submitted letters of request to be added to
the 1-108 List:
PurrHaven Inc.
America’s Hauling for Hope Inc.
Partners in Care Maryland, Inc.
DISCUSSION: The approval by the Board of County Commissioners of a request of a nonprofit
organization to be added to the list does not assure that the organization will receive funding from the
Board; that decision is made separately as a part of the Community Organization Funding process and
ultimately the County’s budgetary process.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Letters of Request and Supplemental Information
AUDIO/VISUAL NEEDS: None.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
AIFPurr
Haven
Where ferals talk and humans listen
August 5, 2021
Board -of -County -Commissioners-
101 West Washington Street #1101
Hagerstown, MD 21740
Re: Washington County Recognized Non -Profits for Fiscal Year 2021
Dear Board of Commissioners:
PurrHaven, Inc. respectfully requests to be included on the Washington County recognized non-
profits list. Our non-profit received its 501 (c) 3 certification 10 years ago in June 2011.
I set up this rescue 10 years ago after my husband and I moved to south Washington County from
Fairfax, Virginia in the early 1990's to build our home. From almost the first day, unaltered, stray cats
started coming to our property from the adjacent farms that were closing down their dairy
businesses but left the cats to fend for themselves. The cats started to wander in search of food and
ended up over -populating Rohrersville and many areas in South County like Gapland, Brownsville
and Knoxville.
We started with providing (TNR) Trap Neuter Return so the people in these areas could have access
to spay neuter services and begin to end stray and outdoor cat overpopulation. We started with the
small village of Rohnerville by altering and vaccinating 26 cats that were being fed by an elderly
gentleman living next to the Post Office. From there, we expanded our services as the community
reached out to us for spay/neuter/TNR assistance. We TNR approximately 100 cats every year, train
and empower primarily elderly private property owners to trap the humane and correct way for
spay TNR, and provide financial assistance for unowned injured animals. The average age of our
clients is 85 years of age who live on limited incomes.
Please know that we are a very small organization with 2 main foster homes. We do an incredible
amount of rescue work for so many badly needed cats with just a handful of loyal and unpaid
volunteers. We are "all volunteer" and do not receive a cent for our work. It is my belief that
donations go to helping the cats and not paying volunteers and we have kept it this way.
Respectfully submitted,
Elizabeth Stefanik
PurrHaven, Inc.
PO Box 17
Rohrersville, Maryland 21779
8/3/2021 Register Your Business Online I Maryland.gov
PURRHAVEN INC.: D13565072
Notice
Effective July 1, 2021, SDAT no longer charges a base filing fee for the cancellation, dissolution, or
termination of a registered business. Please be mindful that neither cancellations, dissolutions, or
terminations submitted before July 1, 2021, nor resubmissions of these filings through a transaction
originally completed before July 1, 2021, will be eligible for a refund.
Please be aware of an ongoingscam in which newly registered businesses are being instructed to send
additional payment in_order_to obtaina Certificate of Status. Any_3rd party_soli_c_itation frond ,a company_ —
attempting to represent the `Maryland Secretary ofState'via mail or email should be fully vetted before
submitting additional payment information.
Department ID Number:
D13565072
Business Name:
PURRHAVEN INC.
Principal Office:
20326 BENT WILLOW ROAD
ROHRERSVILLE MD 21779
Resident Agent:
ELIZABETH STEFANIK
20326 BENT WILLOW ROAD
ROHRERSVILLE MD 21779
Status:
REVIVED
Good Standing:
THIS BUSINESS IS IN GOOD STANDING
Business Type:
CORPORATION
Business Code:
04 ORDINARY BUSINESS - NON -STOCK
Date of Formation/ Registration:
05/11/2010
State of Formation:
MD
Stock Status:
NONSTOCK
https://egov.maryland.gov/BusinessExpress/EntitySearch/Business
INTERNAL REVENUE SERVICE
P. O. BOX 2508
CINCINNATI, OH 45201
Date: jo Z 8 Z01
PURRHAVEN INC
20326 BENT WILLOW RD
ROIdR.ER.SVILLE, MD 21779
Dear Applicant:
DEPARTMENT OF THE TREASURY
Employer Identification Number:
27-4700512
DLN:
17053153313021
Contact Person:
MITCHELL P STEELE ID# 31360
Contact Telephone Number:
(877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
170 (b) (1) (A) (vi)
Farm 990 Required:
Yes
Effective Date of Exemption:
May 12, 2010
Contribution Deductibility:
Yes
Addendum Applies:
No
we are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
organizations exempt under section 501.(c)(3) of the Code are further classified
as either public charities or private foundations. We determined. that you are
a. public charity under the Code section(s) listed in the heading of this
letter. a
Please see enclosed. Publication 4221-PC, Compliance Guide for 501(c)(3) Public
Charities, for some helpful information about your responsibilities as an
exempt organization.
Enclosure: Publication 4221-PC
Sincerely,
s
0
.. .
Lois Ylern&er
Director, Exempt Organizations
Letter 947 (DO/CG)
Clinton Rawlings
America's Hauling for Hope
10701 Bower Avenue, Suite C
Williamsport, MD 21795
• •• •
A Hand Up, Not A Handout
Kimberly Jacobson
Legal Assistant
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Please add America's Hauling for Hope, Inc. to the 1-108 list to be considered for approval as a
Washington County Registered Nonprofit.
America's Hauling for Hope was incorporated July 12, 2017, is in "good standing", located at
10701 Bower Avenue, Suite C Williamsport, Maryland 21795, and its' Maryland Department
Identification number is D18129171.
Along with this request letter is the determination letter from the IRS granting our organization a
tax-exempt status as a 501(c)(3) organization, a copy of our "good standing" report from
Maryland State Department of Assessment and Taxation, and a brochure describing America's
Hauling for Hope, Inc.
If you need any additional information, we are more than willing to submit it to you upon
request.
Respectfully,
8/3/2021 Register Your Business Online i Maryland.gov
AMERICA'S HAULING FOR HOPE INC.: D18129171
..............
A Notice
Effective Jul 1 2021, SDAT no longer charges abase filing fee for the cancellation dissolution or
i Y g g g
termination of a registered business. Please be mindful that neither cancellations, dissolutions, or
terminations submitted before July 1, 2021, nor resubmissions of these filings through a transaction
originally completed before July 1, 2021, will be eligible for a refund.
Please be aware of an ongoingscam in which newly registered businesses are being instructed to send
additional payment in orderto obtain a Certificate of Status. Any 3rd partysolicitation from a company
attempting to represent the `Maryland Secretary ofState'via mail or email should be fully vetted before
submitting additional payment information.
Department ID Number:
D18129171
Business Name:
AMERICA'S HAULING FOR HOPE INC.
Principal office:
10701 BOWER AVENUE
WILLIAMSPORT MD 21795
Resident Agent:
CLINTON RAWLINGS
10701 BOWER AVENUE
WILLIAMSPORT MD 21795
Status:
INCORPORATED
Good Standing.
THIS BUSINESS IS IN GOOD STANDING
Business Type:
CORPORATION
Business Code:
04 ORDINARY BUSINESS - NON -STOCK
Date of Formation/ Registration:
07/12/2017
State of Formation:
MD
Stock Status:
NONSTOCK
https:Hegov.maryland.gov/BusinessExpress/EntitySearch/Business
1/2
In Care -
February 18, 2021
,7Plri..��•y,s ^r
Office of the County Attorney
100 West Washington Street, Suite 101
Hagerstown, MD 21740
Attention: Kimberly Jacobson
Dear Kimberly,
1. This is a letter of interest by Partners in Care Maryland, Inc., to request eligibility to
participate in the upcoming FY23 Community Organization Funding grant process for the
purpose of expanding age -in -place service offerings to seniors over 60 years of age residing in
Washington County.
2. Summary Statement. Partners In Care (PIC), is a Maryland 501(c)3 community nonprofit
organization whose mission is to help adults 60 years of age and older remain independent in
their own homes and engaged in the community. Operating since 1993 and currently
embracing 3,200+ members, PIC uses a service -exchange or time -banking model as the
foundation of our support for seniors. Members of the program pool their time and talents to
help each other with the myriad of tasks in everyday living in a neighbor -helping -neighbor
program based on intentional reciprocity. in FY23, PIC seeks to expand its non-profit,
community service offerings to support the senior population of Washington County.
3. Statement of Need. There is a growing statewide need for senior services. In September
2018, Maryland Governor, Larry Hogan, launched an innovative Community for Life (CFL)
Program developed by the Maryland Department of Aging (MDoA) as a partnership between
MDoA and several non-profit organizations, PIC being one of their partners. The program was
developed "to provide guaranteed services to help keep Maryland's population 60 years of age
and older living at home longer, while preventing the issues that require higher levels of care."
Upon kickoff of this first -in -the -nation CFL Program, MDoA recognized PIC as one of four initial
CFL Providers with active programs in both Anne Arundel, Frederick, Talbot/Caroline, and
Washington Counties. By becoming a CFL member, seniors receive guaranteed transportation,
handyman services, and service navigation. Service navigation is a service project that helps
reduce social isolation, provides friendly visits and phone calls, of which, helps with medication
adherence, and referrals to other organizations (if PIC doesn't provide the service) and health
and wellness classes, and more.
In the upcoming FY23 grant funding cycle, PIC plans to request a Community Organization
Funding grant over a one-year period to establish a Community for Life Service Navigator
position for Washington County. This is an essential first step in building a county partnership
with local non -profits to identify existing gaps in community services. According to the U.S.
Census Bureau's American Community Survey findings, Washington County has a population of
Partners in Care Maryland, Inc.
age in place has been the founding mission of Partners in Care for the past 28 years. PIC
members actively support the CFL Provider Program to help make it possible for seniors to
remain comfortably independent in their homes by providing transportation and handyman
services, member care, advocacy, and social programs to support healthy, independent, active
living; all with keeping their dignity and respect.
4. Project Activity. The project activity for FY23 grant consideration is to establish initial
staffing for Washington County operations. The Community for Life Service Navigator position
is a key management position that coordinates best practices and lessons learned from
successful PIC model proven to increase service efficiency, visibility, and financial sustainability
in Washington County. This key management position proactively promotes community
awareness of PIC and CFL member services with special emphasis to reach rural, underserved
areas of Washington County where many seniors reside. The primary focus of Community for
Life Service Navigator is to design ways to better serve older adults in Washington County and
prevent the predictable challenges and less desirable options for seniors and their families that
can require admittance into a higher level of care facility, such as a nursing home or assisted
living facility. On an ongoing basis, PIC plans to serve as a community connection to evaluate
available services, identify gaps and determine senior resident satisfaction. PIC will develop
programs to meet residents' needs and interests and connect additional service providers to
the community as required. Specific programs may include:
+ Ride Partners. The Ride Partners is a transportation program that arranges for one-on-
one rides for medical appointments, picking up prescriptions, grocery shopping,
personal errands, visits to friends, and more. With a pool of provider volunteers
participating, it is almost always possible to make a good "match" between rider and
driver on a schedule that is convenient and flexible for both parties. In addition, PIC
makes member customers aware of the mobility options available in the greater
community.
® Repair with Care. Repairs with Care is a program which uses volunteer men and women
with professional "handyman" skills to make minor repairs for preventative home
maintenance and safety (e.g., changing light bulb, installing handrails, fixing leaking
faucet or running toilet); all of which allows a safe living environment.
Warm Houses. Warm Houses is a program designed to combat social isolation. A
variety of activities can be arranged to bring people together in familiar settings for
conversation and camaraderie. Activities align with residents' interests (e.g., cooking -
for -one classes, learning how to play "Mah Jongg" board game, or offering seminars
about how to reduce junk mail or spam phone calls received). Warm Houses Program
can foster new relationships and service exchanges between people to support
everyone for a richer, healthier life.
® Personal Emergency Response System (PERS). In partnerships with Connect America,
PIC is a provider of the well -regarded emergency response system that can be worn by
Partners in Care Maryland, Inc.
an individual on the wrist, around the neck or on their waist — or the unit can be
installed at home so that critical personnel will be alerted if help is needed. The PERS
instrument provides reassurance to older adults living alone and their families. PIC is
the only organization that offers follow-up calls the next day (after pushing the button)
to assure that the member is okay and doesn't need anything.
® The Boutique. PIC operates an upscale, resale store selling clothing, jewelry, fashion
accessories, books, small furniture and household items. There are currently two stores
— one in Anne Arundel County and another in Frederick County. The stores are a major
source of revenue for our programs and enables people to make donations and give
back to the community. The Boutique is a social center with about 80 volunteers
working a few hours per week. PIC plans to expand its Boutique operations to
Washington County. Residents of Washington County will be encouraged to participate
in the active social and business components of Boutique operations as much as they
choose.
5. Project Outcomes. PIC will use 2020 Washington County census to identify the total
population over 60 years of age. From this group, the project will track the number of new
members of PIC services from senior residential communities identified by the Maryland
Department of Housing as low-income homeowners, residents in family self-sufficiency
dwellings, or reside in low income apartment communities. The measurable outcome of this
project activity is to achieve a 48% increase of new PIC members by calendar year 2025.
Specific project activities include: non -medical transportation to providers; mobility
management and coordination services; connect to seniors with emotional and social service
resources; expand support network of volunteer members; and train volunteer mobility van
drivers.
a. Project Objectives:
® 1,208 of 12,083 (10%) participants over 60 years of age living in poverty and residing
in rural, underserved areas will request PIC services within 180 days of enrollment.
0 579 of 1,208 (48%) family members and friends of participants will sign -on as
volunteers to support PIC within two years of mobility transport start-up.
b. Measurable Indicators. This project also includes measurable indicators. PIC member
intake questionnaires and post -survey instruments will provide valuable data to track
changing needs and satisfaction with PIC service offerings enabling PIC to make
adjustment to service schedules. This membership information identifies new and
existing member interests in volunteering as mobility drivers or staffing the PIC
Boutique (thrift store).
• How much will this project accomplish? Number of residents served (Goal: 1,787;
enrollment records of new consumers and volunteers).
® How will we know how well the project is doing? Partners in Care (PIC) project will
target selected underserved, low/moderate income housing communities of
Washington County: Number of residents served (Goal: 140; new volunteer driver
Partners in Care Maryland, Inc.
enrollment records); Number of transport trips completed by new consumer
members (Goal: 358; trip log sheets).
How will we determine if anyone is better off? Transportation services are in high
demand by seniors, their families, friends and neighbors and when their
availability are known and trusted in the community: Number and percent of
resident population participating as consumers of PIC services from targeted areas
(Goal: 1,208 participants, 10%, member enrollment records); Number and percent
of resident population who continue to age in place (Goal: 1,026, participating and
nonparticipating members, 85%), member post services survey.
6. Credentials. In 2019, Partners in Care Maryland, Inc., attained accreditation by the
Standards for Excellence Institute (SEI) for compliance with standards of excellence recognized
by the Maryland Association of Nonprofit Organizations. SEI is a national accreditation program
established to promote the highest standards of ethics, effectiveness, and accountability in
nonprofit governance, management, and operations for nonprofit organizations. Nonprofit
organizations successful in meeting these standards are awarded the Seal of Excellence - a type
of "Good Housekeeping Seal" of approval (Maryland Association of Nonprofit Organizations,
2010). This national certification program allows those who demonstrate adherence to the
Standards of Excellence the opportunity to display the seal indicating to stakeholders the
importance of professional management, strategic planning, on -going program evaluation and
assessment, and sound financial management. This is PIC's fourth consecutive SEI certification
and recognition for excellence by the Maryland Association of Nonprofit Organizations.
7. Statement of Sustainability. If Washington County awards a Community Organization
Funding (COF) grant over a one-year period to establish a Community for Life Service Navigator
position, PIC will use funds to offset operating start-up costs for this project. PIC will continue
to carry out this project in the future through Boutique shop income and voluntary
contributions by partner foundations and ongoing individual donations in the event that
continuing COF grant is not available. The COF funds will greatly speed up delivery to meet the
high demand for this service in rural, underserved areas of Washington County.
8. On behalf of the entire PIC team, I would like to express my appreciation for your review of
this letter of intent. For additional information needed by your office to add Partners in Care
Maryland, Inc., onto the Washington County list of recogn8ized non -profits, please contact Mr.
Har Id (Bud) Otis at email address PudOtisC partnersincare.org or telephone (240) 500-0095.
Mandy Arn V__
Presiden CEO
Partner4in Care Maryland, Inc.
Job Description: Site Director
A successful Site Director will have a broad knowledge of program management
principles and community activities affecting older adults in their area. The
Site Director must have a strategic mindset as well as be able to lead and
develop their subordinates. The incumbent will be responsible for the day to
day operations of the site. The driving goals of this position are to increase
efficiency, visibility, financial sustainability, and community awareness of
Partners in Care to better serve the older adults in your area.
Direct Reports
• Office Coordinator
• Volunteer Recruiter (outreach)
• Program Volunteers (receptionist, ride drivers, handymen, etc.)
Duties and Responsibilities
• Partner with upper management to develop business strategy for site.
• Identify opportunities for improvement and suggest solutions.
• Partner with upper management & community leaders to increase the
awareness of programs offered.
• Seek, obtain, and develop new partnerships with local community
influencers to better serve our members.
• Research and develop strategic plan to increase financial sustainability
through grants, donations, and fundraising activities.
• Attend community events and business meetings outside the office.
• Travel to alternate PIC sites for training and development.
• Mentor and develop direct reports and volunteers.
• Conduct performance reviews of direct reports.
• Verify time sheets and maintain direct report schedules.
• Maintain a clean, orderly, and welcoming office.
Required Knowledge, Skills, and Abilities (KSA)
Proven leadership skills (using servant leadership model).
Project management experience.
Ability to prioritize projects.
81 C'-C Riichie Y kmy. Pz)sa .`i eiic:; NID 21122.
Excellent communicator (phone, media, and face to face).
General office equipment and computer knowledge.
Ability to maintain confidentiality.
Salary commensurate with experience
About Partners In Care Maryland, Inc.:
Partners In Care Maryland, is an impactful organization that invest in the
Older Adults of our communities. Our team consists of bright, energetic and
talented people who have a passion for making a difference in the world by
helping underserved communities.
Comments: E.E.O.C. Excellent benefit package that includes medical, dental,
life, 403(B), and more. No phone calls please. Interested Candidates should
forward a resume to careers@partnersincare.org with the job title in the
subject line or mail to Partners In Care at 8151-C Ritchie Hwy, Pasadena, MD
21122.
`_'7)1-fRitchiei�t�Hwy, Pas 2def�=IJ MD
2
In Vie.
Job Description: CFI. Service Navigator
A successful Service Navigator will have excellent communication skills, ability to
problem solve independently, and be comfortable with flexible planning models. The
primary goal of the Service Navigator is to coordinate activities and link members to
appropriate resources to fulfill PIC's mission of helping older adults remain
independent. The Service Navigator will follow program processes and procedures set
by PIC & Community for Life Guidelines.
Duties and Responsibilities
• Provide each member with proactive contact to prevent social isolation.
• Identify member needs and guide members through the project standard
packages of services.
• Maintain list of available resources within and without the organization that can
fulfill the standard packages of services.
• Organize schedules and manage appointments for members.
• Participate with all required Service Navigator trainings and meetings; may
require occasional travel to offsite locations.
• Maintain volunteer backup lists with skill set and availability.
• Partner with local leaders and businesses to promote PIC/CFL and add supply
additional resources.
• Host and/or present at external organization meetings/conferences to aid
program, development.
• Partner with other PIC/CFL staff to share best practice models and generate
new ideas.
• Interact with other program coordinators, managers, and directors to ensure
consistency across programs.
• Manage multiple projects and set prioritization schedules.
• Database entry, electronic 8v paper file management; train others as needed.
• Monitor and create reports on member involvement 8v participation.
• Support the operations of the site by fulfilling other duties as assigned.
• Adhere to the procedures of PIC/CFL including health, safety, and anti-
discrimination policies.
.,!" i i. di ii e H ,y. 7r15 a c�eiiC, MD 21122
l
Required Knowledge, Skills, and Abilities (KSA)
• Proven leadership skills (using servant leadership model).
• General knowledge of office equipment (computer, copier, etc.).
• Able to work both independently and in team settings.
• Attention to detail and ability follow through.
• Knowledge of local area and area businesses.
• Ability to speak in front of large crowds.
• Ability to work under pressure.
• Ability to maintain confidentiality.
• Compassion and empathy.
• Bachelor's degree in business, marketing, social work, or related fields are
preferred.
• Previous recruiting and/or volunteering experience is preferred.
Salary commensurate with experience
Reports to Director of Operations
About Partners In Care Maryland, Inc.:
Partners In Care Maryland, is an impactful organization that invest in the Older Adults
of our communities. Our team consists of bright, energetic and talented people who
have a passion for making a difference in the world by helping underserved
communities.
About Community for Life:
Community For LifesM (CFL) is a unique opportunity to be part of a first -in -the -nation
program being evaluated by the State of Maryland to prove the effectiveness of aging-
in- place services. Members receive guaranteed transportation, handyman services,
and social engagement for a fee.
Comments: E.E.O.C. Excellent benefit package that includes medical, dental, life,
403(B), and more. No phone calls please. Interested Candidates should forward a
resume to careers@,partnersincare.org with the job title in the subject line or mail to
Partners In Care at S 151-C Ritchie Hwy, Pasadena, MD 21122.
8/3/2021 Register Your Business Online i Maryland.gov
PARTNERS IN CARE MARYLAND, INC.: D03992666
Notice
� I
i Effective July 1, 2021, SDAT no longer charges abase filing fee for the cancellation, dissolution, or
termination of a registered business. Please be mindful that neither cancellations, dissolutions, or
terminations submitted before July 1, 2021, nor resubmissions of these filings through a transaction
i originally completed before July 1, 2021, will be eligible for a refund.
Please be aware of an ongoing scam in which newly registered businesses are being instructed to send i
additional payment in order to obtain a Certificate of Status. Any 3rd partysolicitation from a company
attempting to represent the `Maryland Secretary ofState'via mail oremail should be fully vetted before
submitting additional payment information.
Department ID Number:
D03992666
Business Name:
PARTNERS IN CARE MARYLAND, INC.
Principal Office:
8151-C RITCHIE HIGHWAY
PASADENA MD 21122
Resident Agent:
MANOYARNOLD
8151-C RITCHIE HIGHWAY
PASADENA MD 21122
Status:
INCORPORATED
Good Standing:
THIS BUSINESS IS IN GOOD STANDING
Business Type:
CORPORATION
Business Code:
04 ORDINARY BUSINESS - NON -STOCK
Date of Formation/ Registration:
10/24/1994
State of Formation:
MD
Stock Status:
NONSTOCK
https://egov.maryland.gov/BusinessExpress/EntitySearch/Business
IWERWL REVENJE SCRVICE
DISTRICT DIRECTOR
31 AUPKIMS PLAZA
PARTNERS IN CARE !Nr
U0, NORTH ARUNDEL R.DSPITAL
,401 HV"b&J VAt DRIVE
GLEN BURNIE, OD 21061
Dcar ftpllcwl.t*
DUMMUt OF THE TRCASURY
Lmvloyer ldvotificatiaA Nuoharz
52-1911806
Case Numho�r:
525M013
Contact per'50no
MR5., S. PRATT
Conl4cl. Telephone Nomk*rt
(410) 762-47B7
Accounti" Petiod todinq*
June 30
Foundation :*totals Classification:
509 (A � 0):
Advance Rol-ing Poriod f*yinvozz
10-24-Y4
Advance R41ing. Ppyilot;. Endst
i6f- 30-77
Bd%r,l on informakloo YQU supplied, and assuming. your operation'. will be as
%Uted in your apolicatf*rt for recognition :of exemption, We have determined you
AFe eKeMPt fr-an fedipral income ta�c under section 1301:(a) oaf the Internal Reveaue
rndo 0% an described in: section Wk(0(3��
Because you are a AQWly rreateA orqanizati�CM,: we are put now ",,king a
#044 400redAation of your fovind4.tiun status un.ar section SQ9(al of the Code..
tiowevera we have determinol tlNat you can reasonably vip"t to be a publiety
04+portv4 urqanizzation doscribed in sections 509(0(0 &ow 117Q(.WU(*A'Mv'i)'.
Accurdin:qlv, du-einq oo #dvance ruling period yQ4 Willi ov tirvatod -av 'A
%;I.pported and not A,,.% a private ThbA *OvAftter
ruliaq peried beg0fts and ends 4ov thv 44tou %h4awn atauve.
With.0 90 days actor the end of your ad.vanLv ruling poriod, vav Oust
send us the 0formatimirt needed to doteraine whether you have met the requrv-
fwntt Of the 4PPli:cable %1A9P01r( loot durioq the Advance rulirq
period
thtt You, have been A vvblicly 1UP-Ported orqanizatjon' we will 44%.5i-
ty yow A-4 4 ?:faction 509'Ca)CI) or $09t4)(fl oeqiaftir'#tion. as 10mg A's you cun%inuv
to cw:at the roquitrmmeMs of th.e applicable wApport to-st. If you do not meet
the
S4Uireoa�'t. s ')Port rC fjdo tinq the a4vatic'm TrAlAing period, We, witl
classify y,". a!� A pr€vatv foundation for future peei414%. Alma,, if we classitr
you as a private founidation, we will treat you &,% 4 private foundation from
your beginning eater for purposes'ef section 507M oad 4940.
rorA-htorr. and CofttrribvtorTi may rely an our determination. that ;vu. are not a
private fizuadxtiun until VO days after the end: Of YOur 4dV4flC0 ntlioj period.
If you lend us the required inforpatioa "ithin the 90 days, qrafttori and
Lut%Lritpu-tors may C134)t(I)I0, lo rely on the. Wwance determielation, until We mai"*
,@. final determination 0, yuyr foundation status.
If sue publish 4 no!Uee La the, Tn-terhAk RovPhoo. plullotio. SIXIAnq that. ice
no Enolor troat. You as # publicly supported arqonizttion, grantors and
can tribu tars nay not rely oft 0.jS 4pteemift 4,tjon 0tpir tho date vt 01012itkthe
!"Pt'tev 104's (nUr G)
From: Jacobson, Kimberly D. <kjacobson @washco-md. net>
Date: Wednesday, August 4, 2021 at 7:25 AM
To: ri950chard@comcast.net <ri950chard@comcast.net>
Cc: Mandy Arnold <mandyarnold@partnersincare.org>, Harold Bud Otis <Bud Otis@ pa rtnersinca re.o rg>,
kerryfair@partnersincare.org <kerryfair@partnersincare.org>
Subject: RE: Grant Program Information
Open Session Item
SUBJECT: Community Organization Funding - Service Priority Areas and Eligible Expenses
for Fiscal Year 2023
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management
RECOMMENDED MOTION(S): Move to approve the Community Organization Funding
Service Priority Areas and their respective available funding amounts as presented (or amended).
REPORT-IN-BRIEF: The Community Organization Funding Committee is preparing for the
fiscal year 2023 application and review process. As agreed upon, the Board of County
Commissioners shall annually determine and approve the service priority areas eligible to receive
funding consideration. The Board shall also set or approve the total available funding that should
be dedicated to each established service priority area. In addition, discussion regarding allowing
the eligibility of capital expenses will be revisited.
DISCUSSION: Historically the Board has funded six (6) service priority areas which are: Arts
& Culture, Domestic Violence, Families and Children, Recreation, Seniors and Other. These
service priority areas have encompassed and included all applications received and have not
excluded an organization from making application for funding.
For the purposes of the Committees fiscal year 2023 considerations, Washington County’s Chief
Financial Officer has indicated $774,000 is available for distribution. This amount is unchanged
from FY22. This total is subject to adjustment as the fiscal year 2023 budget is discussed.
It is the recommendation of the County’s CFO and Director of the Office of Grant Management
that the amount of funding made available for each respective service priority be set as indicated
below. These funding amounts are the same as in FY22.
Service Priority Area Funding Available Percent of Available Funds
Arts & Culture $107,810 14.0%
Domestic Violence $306,900 39.6%
Families & Children $255,380 33.0%
Recreation $27,000 3.5%
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Seniors $67,110 8.7%
Other $9,800 1.2%
Total $774,000 100%
As previously agreed upon by the Board, the Committee does have the latitude to move ten (20)
percent of the approved amounts from one service priority to another, but every year the amount
of funding available for a specific service priority area will return to the approved base figure as
set by the Board.
On October 22, 2019 the Board considered the inclusion of capital expenses as eligible costs
funded through Community Organization Funding. After discussion, the Board voted against the
inclusion of capital expenses, but requested the subject be revisited annually in August when
setting the funding and service priority areas.
FISCAL IMPACT: The fiscal impact of Community Organization Funding is dependent upon
funding decisions made by the Board during the annual budgetary process.
CONCURRENCES: Chief Financial Officer, Washington County, Maryland
ALTERNATIVES: The Board may amend service priorities and funding amounts and eligible
expenses as deemed appropriate.
ATTACHMENTS: N/A
AUDIO/VISUAL TO BE USED: N/A
Open Session Item
SUBJECT: Investment and Retirement Committee – Appointment of Commissioner
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Larry Etchison, Director of Human Resources; Sara Greaves, Chief
Financial Officer
RECOMMENDATION: To appoint a commissioner representative for the Investment and
Retirement Committees as stated in the policy requirements.
REPORT-IN-BRIEF: The Investment Committee and the Retirement Committee require the
appointment of a commissioner.
DISCUSSION: Investment Committee - As per the policy, the Investment Committee shall
consist of the County Administrator, the Director of Human Resources, the Chief Financial Officer
as Chairperson, the Director of Finance, one County Commissioner appointed who will be
appointed by the Board of County Commissioners to serve a four-year term. The Investment
Committee (with the assistance of the Investment Services Consultant) shall assist in the
development of policies and guidelines regarding the Funds’ investments. These policies and
guidelines shall include (but are not restricted to) establishment of:
• Investment Objectives, Investment Policy, Investment Guidelines, and Review Procedures.
• Standards for measuring, monitoring, evaluating, and comparing investment performance
of the Funds.
• Procedures for authorization, reporting, control, review, and general governance to ensure
that the Funds’ investment policies and guidelines are reviewed on a regular basis.
Retirement Committee – As per the policy, the Retirement Committee shall consist of the
County Administrator; CFO; County Commissioner appointed by the County Commissioners as
a whole; Human Resources Director, One representative of the Sheriff’s department, and four
representatives of local 67 of the American Federation of State, County, and Municipal
Employees. Each member will serve at the pleasure of the County and deemed to have accepted
all the duties and responsibilities of such appointment and to have agreed to the faithful
performance of his or her duties. The committee shall have full power and authority to deal with
all persons in any matter directly connected with the plan.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: PUBLIC HEARING: Application for Zoning Text Amendment RZ-21-004
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Jill Baker, Director, Department of Planning and Zoning
RECOMMENDED MOTION: The purpose of this public hearing is to take public comment on the
rezoning application. No action will be taken.
REPORT-IN-BRIEF: Application is being made to amend Section 4.26 of the Zoning Ordinance to
deter placement of solar arrays on productive agricultural land.
DISCUSSION: In June 2009, Washington County took its first steps in allowing for alternative and
renewable energy sources such as wind and solar energy by amending and including Sections 4.24 and
4.25 to the Zoning Ordinance to allow for generating systems for on-site residential and commercial
usage.
In 2011, the County expanded its position on the renewable energy movement by including a new
section of the Zoning Ordinance (Section 4.26) that recognized the advancements in renewable energy
systems, specifically those associated with utility scale solar energy generating systems (SEGS). These
new regulations focused on the location and appearance of these new uses by promoting them in
urbanized areas and limiting them in rural areas. Limitation focused on deterring these types of uses
from being located within existing land preservation program areas such as Rural Legacy and Priority
Preservation Areas (PPAs).
As planned, no SEGS have been located within the County designated PPAs or Rural Legacy areas.
However, as interest continues to increase in locating these types of uses in Washington County,
concerns have arisen over the amount of agricultural land being taken out of production and converted
into acres of solar arrays. Concern is growing that farms with high quality soil categories (Class 1 and
2 soils per the National Resource Conservation Service Soil Survey) that are located outside of
designated land preservation areas are being converted at a rate that will negatively impact the
agricultural economy in the County. To reverse these trends of losing productive agricultural land,
amendments are proposed by the Planning Commission to deter new SEGS from locating in areas
where there are identified Class 1 and/or Class 2 soils.
This item was presented to the Washington County Planning Commission at a Public Information
Meeting held during their regular meeting on June 7, 2021. Written comment was received in favor of
the changes. On July 19, 2021, the Planning Commission unanimously recommended approval of the
proposed text amendments.
FISCAL IMPACT: n/a
CONCURRENCES: Washington County Planning Commission
ALTERNATIVES: n/a
ATTACHMENTS: Proposed text amendments, staff report, Planning Commission minutes, Planning
Commission recommendation
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County
WASHINGTON COUNTY PLANNING COMMISSION
ORDINANCE TEXT AMENDMENT APPLICATION
Washington County Planning Commission
Applicant
100 W. Washington St., Suite 2600,
Hagerstown MD 21740
Jill Baker
Address
Primary Contact
Address
❑ Adequate Public Facilities Ordinance
❑ Forest Conservation Ordinance
❑ Subdivision Ordinance
❑ Solid Waste Plan
4.26
Section No.
FOR PLANNING COMMISSION USE ONLY
Rezoning No. _
Date Filed:
uProperty Owner
nAttorney
40ther:
240-313-2430
❑Contract Purchaser
nConsultant
Phone Number
jbaker@washco-md.net
E-mail Address
❑ Water and Sewer Plan
A Zoning Ordinance
❑ Other
Please provide the proposed text on a separate sheet of paper as follows: strike -through
should be used for deletions [delet+eps], unchanged wording in regular type, and new wording
should be underlined [new wording].
Subscribed and sworn before me this day of
My commission expires on
Applicant's Signature
20
Notary Public
FOR PLANNING COMMISSION USE ONLY
❑ Application Form ❑ Proposed Text Changes
❑ Fee Worksheet j 30 copies of complete Application
❑ Application Fee
«*.
.'Washington County
M A R Y L A N D
'V i4
DEPARTMENT OF PLANNING & ZONING
COMPREHENSIVE PLANNING LAND PRESERVATION I FOREST CONSERVATION ; GIS
April 2021
APPLICATION FOR TEXT AMENDMENT
WASHINGTON COUNTY ZONING ORDINANCE
STAFF REPORT AND ANALYSIS
RZ-21-004
Proposal: Application is being made to amend Section 4.26 (Solar Energy Generating Systems) of the
Washington County's zoning ordinance to deter placement of solar arrays on productive agricultural land
in rural areas.
Staff Report: In June 2009, Washington County took its first steps in allowing for alternative and
renewable energy sources such as wind and solar energy by amending and including Sections 4.24 and
4.25 to the Zoning Ordinance to allow for generating systems for on -site residential and commercial
usage. The primary purpose of these amendments was to provide commercial and residential property
owners the ability to establish alternative energy generating systems specifically for consumption on the
installation site of the generating system.
In 2011 the County expanded its position on the renewable energy movement but including a new
section of the Zoning Ordinance (Section 4.26) that recognized the advancements in renewable energy
systems, specifically those associated with utility scale solar energy generating systems (SEGS). These
new regulations focused on the location and appearance of these new uses by promoting them in
urbanized areas and limiting them in rural areas. Limitation focused on deterring these types of uses from
being located within existing land preservation program areas such as Rural Legacy and Priority
Preservation Areas (PPAs). It was also decided to only allow SEGS through a special exception process
in the rural zoning districts.
Since 2011 there have been numerous requests to install these types of uses within the rural areas
of the County. As planned, no SEGS have been located within the County designated PPAs or Rural
Legacy areas. However, as interest continues to increase in locating these types of uses in Washington
County, concerns have arisen over the amount of agricultural land being taken out of production and
converted into acres of solar arrays. Concern is growing that farms with high quality soil categories
(Class 1 and 2 soils per the National Resource Conservation Service Soil Survey) that are located outside
of designated land preservation areas are being converted at rate that will negatively impact the
agricultural economy in the County.
To reverse these trends of losing productive agricultural land, amendments are proposed by the
Planning Commission to deter new SEGS from locating in areas where there are identified Class l and/or
Class 2 soils. The amendment is proposed as follows:
100 West Washington Street, Suite 2600 1 Hagerstown, MD 21740 I P: 240.313.2430 I I : 240,313.2431 1 =: 7-1-1
WWW.WASHCO-MDAET
Section 4.26 Solar Enemy Generathig, Systems
[Paragraph 2]
SEGS shall be permitted as a land use as specified in Sections 3.3 and 21.42 of this ordinance.
However, SEGS shall be prohibited as a use in defined Priority Preservation Areas, Rural Legacy Areas,
and Antietam Overlay Areas. In addition, the developer of a SEGS shall. to the degree practicable, avoid
disturbing_,Class 1 & 2 prime agricultural soils outside of designated ated growth areas.
Staff Recommendation: Staff recommends approval of the proposed amendments.
Respectfully Submitted,
Jill aker
Director
WASHINGTON COUNTY PLANNING COMMISSION
PUBLIC REZONING INFORMATION MEETING AND REGULAR MEETING
July 19, 2021
Due to current social meeting restrictions put in place by the Governor of Maryland because of the COVID-
19 pandemic, the Washington County Planning Commission held its public rezoning information meeting
and regular monthly meeting on Monday, July 19, 2021 at 7:00 p.m. virtually using Zoom software. No
physical meeting took place.
Planning Commission members present were: Clint Wiley, Robert Goetz, Denny Reeder, Jeff Semler,
David Kline, and Ex-officio County Commissioner Randall Wagner. Staff members present were:
Washington County Department of Planning & Zoning: Jill Baker, Director; Jennifer Kinzer, Deputy
Director; Travis Allen, Comprehensive Planner; Meghan Jenkins, GIS Coordinator; and Debra Eckard,
Administrative Assistant; Washington County Department of Plan Review & Permitting: Ashley Holloway,
Director; Rebecca Calimer, Chief of Plan Review; Lisa Kelly, Senior Planner; and Scott Stotelmyer, Planner.
Also present were: William Erskine, Offit Kurman, legal counsel; Sean Davis, Brittany Sink, Mickey
Cornelieus, Todd Heck, and Jon Erickson with Morris & Ritchie Associates; and Adam Shaool of Washco
Development [RZ-21-003]; Trevor Frederick of Frederick, Seibert & Associates, consultant; David Salinas,
Dan Dababneh and Kareema Keshta of Northpoint Dickinson; Jonathan Horowitz, Washington County
Department of Business Development [PC-21-001]; and Gordon Poffenberger of Fox & Associates, Inc.
[PP-20-001].
CALL TO ORDER
The Chairman called the public information meeting to order at 7:00 p.m.
PUBLIC REZONING INFORMATION MEETING
Town of Hancock jWS-21-001]
Ms. Baker presented a text amendment application submitted by the Town of Hancock. The proposed
amendment to the County's Water & Sewerage Plan would support the proposed upgrade and expansion
of the Town's wastewater treatment plant. The Town is in the process of applying for grants and loans to
upgrade its treatment facility. Currently, the Town has a lagoon system which does not meet water quality
standards set forth by the Maryland Department of the Environment (MDE) for effluent specifically
related to nitrogen and ammonium. The Town is proposing to upgrade the system to an enhanced nutrient
removal standard.
In addition, there have been numerous discussions with property owners on the north end of
Warfordsburg Road including the Lanco cheese facility. Recently, land north of the Town was annexed;
the Town is also proposing to annex the area of the cheese facility. The proposed wastewater treatment
facility expansion would be able to accommodate the effluent from the cheese factory as well as future
development for the next 20 years.
Ms. Baker noted that the current Water & Sewerage Plan recognizes the need for the upgrade of the
treatment facility; however, the expansion is not included in the current Plan. This amendment proposes
language to acknowledge the upgrade to current standards as well as the expansion of service from
380,000 gallons per day to 530,000 gallons per day. The application was sent to MDE; their comments
were received and have been addressed. Staff is recommending approval of the proposed amendment.
Discussion and Comments: Mr. Reeder asked if Washington County helps to fund any of these proposed
changes. Ms. Baker explained that Washington County does not help fund these projects; this is a Town
utility and therefore the Town's responsibility. The Town is currently seeking grants through the US
Department of Agriculture and MDE.
Mr. Semler asked if there is Appalachian Regional Commission money available for this project. Ms. Baker
stated she does not believe there would be at this time. She explained it is easier to find grant money for
upgrades than for expansions because the State and Federal government do not want to fund growth.
Public Comment
There were no public comments received prior to the meeting and nobody was present to speak during
the meeting.
The public meeting ended at 7:13 p.m.
REGULAR MEETING
MINUTES
Motion and Vote: Mr. Goetz made a motion to approve the minutes of the June 7, 2021 and June 14,
2021 Planning Commission meetings as presented. The motion was seconded by Mr. Semler and
unanimously approved.
OLD BUSINESS
RZ-21-004 —Washington County Planning Commission — Recommendation
Ms. Baker reminded Commission members that a public information meeting was held on June 7, 2021 to
consider a proposed text amendment to Section 4.26 of the Washington County Zoning Ordinance. The
proposed amendment is to deter the placement of solar arrays on productive agricultural land in rural
areas. The proposed amendment is being supported by the Washington County Farm Bureau; no other
public comments have been received.
Discussion and Comments: Mr. Semler asked if this amendment includes language proposed by Calvert
Energy LLC, the applicant for another solar energytext amendment. Ms. Baker clarified it does not include
that language.
Motion and Vote: Mr. Semler made a motion to recommend approval of the proposed text amendment,
as presented, to the Board of County Commissioners. The motion was seconded by Mr. Kline and
unanimously approved with Commissioner Wagner abstaining from the vote.
RZ-21-003 — Morris & Ritchie Associates — Recommendation
Ms. Baker noted that a public information meeting was held on June 14, 2021 for a major change request
to the Black Rock PUD located on the north side of Mt. Aetna Road. The requested amendment to the
existing development plan is to increase the overall number of residential units from 595 dwelling units
to 1,148 dwelling units, thereby increasing the residential density from 2.7 dwelling units per acre to 5.2
dwelling units per acre. A petition in opposition of the proposed change was recently received by the
Department of Planning & Zoning and was forwarded to the Planning Commission members.
Discussion and Comments: Mr. Kline stated that he is adamantly opposed to the proposed change. He
agrees with the issues, concerns, and comments made by area residents during the public information
meeting. His biggest concern is traffic -related issues on Mt. Aetna Road (a winding, hilly, narrow road)
between White Hall Road and MD Route 66. Mr. Kline noted that the developer, during his presentation,
stated that all these problems (including water issues, traffic issues, etc.) could be fixed; however, there
were no solutions offered or anyone willing to take responsibility and pay for fixing these problems. He
expressed his opinion that the developer would leave these problems for the County and City to fix at the
expense of the taxpayer. Mr. Kline expressed his opinion that this is the wrong area to consider adding an
additional 1,200 homes; he also does not support the 595 units that were previously approved by the
Board of County Commissioners in 2005. He expressed his opinion that too much growth has already taken
place in this area.
Mr. Reeder, Mr. Goetz and Mr. Semler are also opposed to this request and agreed with Mr. Kline's
comments, especially those related to traffic issues and problems. Mr. Semler expressed his concern
regarding the water problems in the area. He believes the water tower should be the first structure to be
built to help alleviate some of the water issues.
Mr. Kline raised his concern regarding the validity of the PUD, which was a question raised several times
during the public information meeting. Mr. Goetz expressed his opinion that the validity of the PUD is not
being put before the Planning Commission. He believes that is an issue that needs to be decided by the
courts.
Motion and Vote: Mr. Kline made a motion to recommend denial of the request [to change the plan from
595 dwelling units to 1,148 dwelling units] to the Board of County Commissioners. The motion was
seconded by Mr. Semler. Members voted as follows: Mr. Kline — aye, Mr. Reeder — aye, Mr. Goetz — aye,
Mr. Semler — aye, and Commissioner Wagner abstained from the vote.
NEW BUSINESS
PRELIMINARY CONSULTATIONS
PC-21-001— Northpoint Dickinson
Mr. Holloway presented a preliminary consultation for the proposed construction of two warehouse/
office buildings to be located at 16910 National Pike. The property is currently zoned P1 (Planned
Industrial). Building 1 will be 652,080 square feet in size and Building 2 will be 1 million square feet in size;
both buildings will be 50' high. The site will be served by public water from the City of Hagerstown and
public sewer will be provided by Washington County. Mr. Holloway stated that if this plan moves forward,
the developer will be seeking a variance from parking requirements. Parking spaces required will be 1,102
spaces and parking spaces provided will be 1,002 spaces.
Mr. David Salinas of North Point Development, the developer, gave a brief presentation beginning with a
history of the company and an overview of the developer's current project on Wesel Boulevard. He noted
that the project on Wesel Boulevard is currently ahead of schedule and showed examples of the buildings
being constructed. Mr. Salinas stated there is a potential tenant for one of the buildings on National Pike.
This project would be an investment of over $109 million dollars and the businesses would employ more
than 920 full-time employees.
Discussion and Comments: Mr. Reeder asked if the developer has considered installing solar panels on
the roofs of the buildings. Mr. Salinas stated that North Point has shifted to a sustainable approach both
on new buildings as well as existing buildings. He noted that each tenant is unique and may have specific
requirements for rooftop units or ventilation requirements. These requirements would be considered
before placement of the solar panels.
PRELIMINARY PLATS
Elmwood Farms, Sections 4 and 5
Ms. Kelly presented a preliminary plat for Elmwood Farms, Sections 4 and 5, Lots 43-55, 124 and 134-189.
The developer is proposing a 70 single-family residential lot addition to an existing subdivision located at
16301 Kendle Road. The property is currently zoned RS (Residential Suburban). A preliminary plat for these
two sections was previously approved in 2004. The new plat is showing a redesign of the road layout,
storm water management areas and forest conservation easement locations as well as fewer lots than
originally approved. The total acreage for these two sections is 55.90 acres with lot sizes ranging from .29
acres to .54 acres. All lots will be served by public water and public sewer and will have access to newly
constructed public streets. Forest conservation requirements will be met by planting 25.41 acres of forest
on -site. A final easement plat for these areas has been submitted for approval. All agency approvals have
been received.
Motion and Vote: Mr. Kline made a motion to approve the preliminary plat as presented. The motion was
seconded by Mr. Semler and unanimously approved.
FOREST CONSERVATION
GP-21-007 — 55 West Oak Ridge Drive Distribution Center
Mr. Allen presented a variance request for the removal of three specimen trees on property located at 55
West Oak Ridge Drive. The developer is requesting the removal of a Silver Maple tree approximately 38"
in diameter at breast height (DBH) in good condition, a Red Oak approximately 30" DBH in good condition,
and a split trunk White Ash (exceeding 40" at the base in poor condition. This is a two phase
commercial/industrial development exceeding 1.8 million square feet leaving a very small area which will
not be disturbed on the site. Justification for the removal of these trees was provided by a licensed
professional, Mr. Clint Rock from Fox & Associates, Inc. He believes that due to the topography of the site,
the most suitable entrance is the driveway to the existing house and barn. There is an active demolition
permit for these structures to be removed. Mr. Rock stated that the location of the Red Oak is within a
major internal intersection. The relocation of this intersection would require the removal of required
parking spaces and landscaping. Any relocation of the parking would lead to more disturbance of on -site
forest easements. There is currently no stormwater management on the site; however, the removal of
these trees would provide for the development of stormwater management facilities.
Motion and Vote: Mr. Semler made a motion to approve the request as presented. The motion was
seconded by Mr. Kline and unanimously approved.
OTHER BUSINESS
Update of Staff Approvals
Mr. Holloway presented the following information for the month of June for Plan Review — Land Use: 6
site plans, 4 site -specific grading plans, and 4 standard grading plans; Permitting: 10 entrance permits
and 13 grading permits.
2022-2031 Solid Waste Management & Recycling Plan
Ms. Baker reminded members that the Planning Commission previously reviewed the Solid Waste
Management & Recycling Plan, which was subsequently submitted to MDE for review. The Plan was
reviewed by MDE; comments were received and have been addressed by staff. If the Planning Commission
finds the Plan consistent with the Comprehensive Plan, the next step is to take it to public hearing with
the Board of County Commissioners.
Motion and Vote: Mr. Reeder made a motion that the 2022-2031 Solid Waste Management & Recycling
Plan is consistent with the County's adopted Comprehensive Plan. The motion was seconded by Mr. Kline
and unanimously approved with Commissioner Wagner abstaining from the vote.
Comprehensive Plan Update
Ms. Baker presented the draft of Chapters 1 thru 4 for review and comment. These chapters include the
goals and objectives of the Plan, accomplishments since the last update, background data, statistics and
demographics. Final comments for these chapters will be taken on or before the August 2"d meeting.
Land Preservation. Parks & Recreation Plan Update
Ms. Baker explained that the Land Preservation, Parks & Recreation Plan update is due to be completed
in FY 2022. Mr. Allen will be spearheading this project; he is the staff liaison to the Parks Advisory Board.
There is currently a parks survey on-line for the public to complete. The information gathered from this
survey will assist in developing and updating the Plan.
UPCOMING MEETINGS
1. Monday, August 2, 2021, 7:00 p.m. —Washington County Planning Commission regular meeting
[This meeting will be held in person at the Washington County Administrative Complex, 100 W.
Washington Street, Room 2000.j
ADJOURNMENT
Mr. Kline made a motion to adjourn the meeting at 8:15 p.m. The motion was seconded by Mr. Semler
and so ordered by the Chairman.
Respectfully submitted,
Clint Wiley, Chairman
WASHINGTON COUNTY PLANNING COMMISSION
PUBLIC REZONING INFORMATION MEETING AND REGULAR MEETING
June 7, 2021
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Due to current social meeting restrictions put in place by the Governor of Maryland because of the COVID-
19 pandemic, the Washington County Planning Commission held its public rezoning information meeting
and regular monthly meeting on Monday, June 7, 2021 at 7:00 p.m. virtually using Zoom software. No
physical meeting took place.
Planning Commission members present were: Clint Wiley, Robert Goetz, Denny Reeder, Jeff Semler,
David Kline, Jeremiah Weddle and Ex-officio County Commissioner Randall Wagner. Staff members
present were: Washington County Department of Planning & Zoning: Jill Baker, Director; Jennifer Kinzer,
Deputy Director; Travis Allen, Comprehensive Planner; Meghan Jenkins, GIS Coordinator; Wyatt Stitely,
Comprehensive Planner; and Debra Eckard, Administrative Assistant; Washington County Department of
Plan Review & Permitting: Ashley Holloway, Director; Rebecca Calimer, Chief of Plan Review; Lisa Kelly,
Senior Planner; and Scott Stotelmyer, Planner.
Also present were: Dave Trostle, Adam Hager and Brady Blair of Frederick, Seibert & Associates; Bill
Ernstice and Jackson Gardner, Triad Engineering; and Gordon Poffenberger, Fox & Associates, Inc.
CALL TO ORDER
The Chairman called the public rezoning information meeting to order at 7:00 p.m.
PUBLIC REZONING INFORMATION MEETING
RZ-21-004 -Washington County Planning Commission
Staff Presentation
Ms. Baker presented a proposed text amendment to Section 4.26 of the Washington County Zoning
Ordinance. The amendment is being proposed due to concerns of the Planning Commission relating to
commercial solar energy generating systems (SEGS) being placed on prime agricultural soils. Currently,
SEGS are prohibited within targeted land preservation areas including Rural Legacy and Priority
Preservation Areas. This amendment expands upon that regulation by requiring that applicants take into
consideration the soils on the property; and, if there are Class 1 and/or Class 2 prime agricultural soils, to
the extent practicable, avoid disturbance with such uses.
Ms. Baker noted that several public comments have been received including proposed language
submitted by Calvert Energy LLC who is also currently requesting a proposed text amendment to Section
4.26 of the Zoning Ordinance. Comments were recently received from the Washington County Farm
Bureau regarding the concept of solar energy and prohibiting them from being located on prime
agricultural soils; these comments were not directly related to this proposed amendment.
Public Comment
No public comments were received during the meeting.
The public rezoning information meeting ended at 7:05 p.m.
REGULAR MEETING
MINUTES
Motion and Vote: Mr. Kline made a motion to approve the minutes of the May 3, 2021 Planning
Commission public rezoning information meeting and regular meeting as presented. The motion was
seconded by Mr. Semler and unanimously approved.
OLD BUSINESS
RZ-21-001-Calvert Energy LLC -Recommendation
Staff Presentation
Mr. Allen reminded members that a public rezoning information meeting was held on May 3, 2021 for a
proposed text amendment to Section 4.26 of the Washington County Zoning Ordinance. The proposed
amendment seeks to permit, as a special exception, Solar Energy Generating Systems (SEGS) on lands that
fall both within the County's designated Priority Preservation Areas (PPA) and inside an Industrial Mineral
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(IM) zoning district. This text amendment is narrowly tailored to be specific to the lands encompassed by
the Boonsboro Quarry located on Benevola Church Road. Mr. Allen reiterated that the proposed
amendment would not change any other regulations for SEGS within the PP As or mining operations within
the County. He stated that the solar array would be less than 2 megawatts and would encompass no more
than 16 or 17 acres. No public comments have been received.
Discussion and Comment: Mr. Kline stated that he is opposed to creating a new rule that allows this use
anywhere in the County. He believes that such requests should be considered on a case-by-case basis. Ms.
Baker reiterated that this is an extremely isolated case in the County and staff believes it was a mapping
error. The applicant cannot move forward with the SEGS without this amendment because a solar energy
generating system less than 2 megawatts in size is outside the Public Service Commission's purview, and
therefore, is subject to County to regulations. The Zoning Ordinance is very explicit that SEGS are not
permitted in the PPAs.
Mr. Goetz noted that the portion of the property where the SEGS is proposed could be disturbed by the
mining operation without any further approvals by the County. He believes the SEGS would create less
disturbance than the mining operation, which would strip the land of its mineral resources. He pointed
out that the solar arrays could be removed and the land put back into agricultural use in the future;
however, once the land is stripped, the mineral resources are gone. Mr. Goetz expressed his opinion that
mining operations have a more negative impact on surrounding properties and can be destructive to
neighborhoods.
Mr. Semler stated that he researched the parcel that is being proposed for the SEGS and found that 66%
of that parcel is Class 1 and/or Class 2 soils. He expressed his opinion that by approving this text
amendment, the Commission would be violating its goal to preserve prime agricultural soils.
Mr. Weddle believes that the property was put in the PPA in order to preserve the land from development
except for the mining operation. He expressed his opinion that this was not a mistake because the parcel
lies within one of the County's best preservation areas.
Consensus: The Planning Commission recommends to the Board of County Commissioners that the
proposed text amendment application be denied. [Mr. Kline, Mr. Weddle, Mr. Reeder and Mr. Semler
voted against the amendment; Mr. Goetz voted in favor of the amendment; Commissioner Wagner
abstained from the vote]
NEW BUSINESS
MODIFICATIONS
OM-21-005 -Emerald Pointe PUD
Ms. Calimer introduced a modification request for Lot 242, Section 1, Phase 4 of the Emerald Pointe PUD.
Mr. Poffenberger of Fox & Associates, Inc., the consultant, presented the modification request to reduce
the front yard setback from 20 feet to 10.4 feet and 16.3 feet along the secondary frontage of this corner
lot. He explained there was an error on the approved preliminary plat, which was provided to the
developer to assist in the sale of duplexes that are 42 feet and 48 feet. Lot 242 has been sold to a buyer
wishing to construct the larger duplex unit, which due to the platting error, will encroach into the front
yard setback for the side street.
Motion and Vote: Mr. Kline made a motion to approve the modification as presented. The motion was
seconded by Mr. Goetz and unanimously approved.
SITE PLANS
SP-20-021 -BFS Foods
Mr. Holloway presented for review and approval a site plan for the proposed construction of a service
station with 6 petroleum gasoline pumps and 3 diesel pumps, a convenience store and restaurant, a
detached fast-food restaurant with drive-thru, and 43 semi-truck parking spaces. The property is located
at 436 East Main Street, Hancock and is currently zoned BG (Business General). Public water and sewer
will be provided by the Town of Hancock. An administrative adjustment was granted on May 5, 2021 for
a freestanding sign to be located 20 feet from the right-of-way. A large portion of the property is in the
floodplain; however, no building construction will take place in the floodplain. The site is exempt from
Forest Conservation requirements because there will not be an increase in the impervious surface.
Approval from the State Highway Administration is pending; all other agency approvals have been
received.
113
Mr. Jackson Gardner of BFS Foods was present at the meeting. He stated there will be 68 parking spaces
provided for the convenience store and 48 spaces for the fast-food restaurant. Storm water management
will be handled via a bio-retention pond.
Motion and Vote: Mr. Semler made a motion to grant staff the authority to approve the site plan
contingent upon approval from the State Highway Administration. The motion was seconded by Mr.
Reeder and unanimously approved.
SP-20-016 -Bowman Sunfish
Ms. Kelly presented for review and approval a site plan for the proposed construction of a 480,000 square
foot warehouse that includes a 48,000 square foot office on a 55 acre parcel. The property is located at
12000 Greencastle Pike and is currently zoned HI (Highway Interchange). The site will be served by public
water and public sewer. The hours of operation will be 24 hours per day, 7 days per week. There will be
approximately 130 employees for the warehouse and 30 employees for the office. Solid waste will be
collected in a roll-off trash compactor in the bay. The Board of Zoning Appeals granted a modification
request in March 2021 for a reduction in the required number of parking spaces from 426 spaces to 275
spaces. Total trailer parking will be 199 spaces. Lighting will be pole and building mounted and signs will
be building mounted. Landscaping will be provided in front of the building and along the border of the
adjacent single-family home. Forest Conservation requirements will be met by on-site and off-site forest
retention for a total of 22.24 acres. Approval from the Health Department is pending; all other agency
approvals have been received.
Motion and Vote: Mr. Kline made a motion to grant staff the authority to approve the site plan contingent
upon approval from the Health Department. The motion was seconded by Mr. Goetz and unanimously
approved.
SP-21-002 -Bowman Showalter Warehouse
Ms. Kelly presented for review and approval a site plan for the proposed construction of an 801,000
square foot warehouse that includes a 48,000 square foot office on an 86 acre parcel. The property is
located at 13850 Crayton Boulevard and is currently zoned HI (Highway Interchange). There will be two
access points onto Crayton Boulevard. The site will be served by public water and public sewer. The hours
of operation will be 24 hours per day, 7 days per week. There will be approximately 130 employees for
the warehouse and 30 employees for the office. Solid waste will be collected in a roll-off trash compactor
in the bay. Required parking is 640 spaces; 667 spaces will be provided. Total trailer parking will be 188
spaces. Lighting will be pole and building mounted; signage will be building mounted. Landscaping will be
provided in front of the building and along the drive lanes. Forest Conservation requirements will be met
by off-site forest retention for a total of 18 acres. Approvals are pending from the Health Department and
the Engineering Department; all other agency approvals have been received.
Motion and Vote: Mr. Kline made a motion to grant staff the authority to approve the site plan contingent
upon approval from the Health Department and the Engineering Department. The niotion was seconded
by Mr. Semler and unanimously approved.
SP-21-004 -Bowman Ryder Trailer Parking
Ms. Kelly presented for review and approval a site plan for the proposed construction of 109 tractor trailer
parking spaces on 5.2 acres of land. The property is located along the west side of Governor Lane
Boulevard and is currently zoned Pl (Planned Industrial). There will be no employees. The trailer parking
area will be used 7 days per week, 24 hours per day. There will be one paved access onto Governor Lane
Boulevard; the trailer parking area will be gravel. There will be no lighting or signage. Forest Conservation
requirements will be met by retaining forest off-site for a total of 1.80 acres. All agency approvals have
been received.
Motion and Vote: Mr. Kline made a motion to approve the site plan as presented. The motion was
seconded by Mr. Weddle and unanimously approved.
FOREST CONSERVATION
SP-20-016 -Bowman Sunfish
Mr. Allen presented for review and approval a proposed on-site and off-site Forest Conservation
mitigation request and a variance for the removal of a specimen tree on property being developed at
12000 Greencastle Pike. The developer is proposing the retention of 8.76 acres of forest on-site and an
114
off-site forest easement of 12.10 acres on lands owned by Mr. Bowman on Exline Road. The developer
also proposes the removal of a specimen tree on the westernmost portion of the property citing the 20
foot proposed change in elevation that would make it impossible to save the tree. Water qualify for the
site will not be reduced due to the removal of this tree.
Motion and Vote: Mr. Semler made a motion to approve the on-site and off-site mitigation as proposed
as well as the removal of the specimen tree. The motion was seconded by Mr. Weddle and unanimously
approved.
SP-20-014 - Creekside logistics
Mr. Allen presented for review and approval a variance request for the removal of a specimen tree on
property located at 12524 Greencastle Pike. He noted that the Planning Commission previously approved
the removal of six specimen trees on this property. The tree proposed for removal is in very poor condition
and the location of the tree is just north of the outlet for the storm water management facility. Alternate
locations for the storm water management facility would require the removal of several healthy trees
instead of the removal of one tree that is in poor condition. Removal of this tree would not adversely
affect water quality. The developer is proposing to establish 1.25 acres of palustrine wetlands and the
restoration of 400 linear feet of riparian zone as well as 1 acre of pollinator habitat on site as a buffer
replacement.
Motion and Vote: Mr. Reeder made a motion to approve the removal of the specimen tree as proposed.
The motion was seconded by Mr. Semler and unanimously approved.
OTHER BUSINESS
SP-21-003 - Fix N' Go
Ms. Kelly presented a waiver request from Section 19.9(i) of the Washington County Zoning Ordinance
which requires all new development in the HI (Highway Interchange) district to be served by public water
and public sewer facilities. The developer is proposing a Fix 'N Go tractor trailer repair shop on the south
side of lappans Road east of the Western Maryland Railroad where there is no public water or public
sewer. A private well and septic, which has been approved by the Health Department, will serve the site.
Motion and Vote: Mr. Kline made a motion to approve the request as presented. The motion was
seconded by Mr. Semler and unanimously approved.
SP-21-008 - Fix N' Go
Ms. Calimer presented a waiver request from Section 19.9(i) of the Washington County Zoning Ordinance
which requires all new development in the HI (Highway Interchange) district to be served by public water
and public sewer facilities. The developer is proposing a Fix 'N Go tractor trailer repair shop on the south
side of Bentwood Drive east of the CSX Railroad where there is no public water; however, public sewer
facilities are available and will serve the site. A private well is proposed to serve the site.
Motion and Vote: Mr. Reeder made a motion to approve the request as presented. The motion was
seconded by Mr. Goetz and unanimously approved.
Annual Report
Ms. Baker presented the Annual Report which is required by the State of Maryland on an annual basis.
This report is based on data and information retrieved from the County's Accela Automation system and
covers calendar year 2020.
Consensus: By consensus, the Planning Commission gave its approval to submit the Annual Report, as
presented, to Maryland Department of Planning.
Staff Approvals
Mr. Holloway presented the following information for the month of May for Plan Review - land Use: 2
site plans, 4 standard grading plans, 3 storm water standard plans, and 2 administrative zoning
adjustments; for Permitting: 8 entrance permits, 6 grading permits and 2 flood plain permits.
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Comprehensive Plan Update
Ms. Baker reported that staff has completed most of the chapters of the Comprehensive Plan and will be
bringing those to the Planning Commission beginning in July. It is Staff's intent to have a complete draft
document ready for public review and comment by the end of December or the beginning of January. A
proposed schedule of meeting dates and chapters to be reviewed on each date was distributed to the
Planning Commission prior to the meeting.
UPCOMING MEETINGS
1.Monday, June 14, 2021, 6:30 p.m. -Washington County Planning Commission public information
meeting
2.Monday, July 12, 2021, 7:00 p.m. -Washington County Planning Commission public information
meeting and regular meeting
Before the adjournment of the meeting, members discussed the July 12th regular meeting date. Because
several members will not be available to attend, it was decided to re-schedule the regular meeting on July
19th_
ADJOURNMENT
Mr. Weddle made a motion to adjourn the m eeting at 8:15 p.m. The motion was seconded by Mr. Semler
and so ordered by the Chairman.
Respectfully submitted,
{l11J; Jk��e/
Clint Wiley, Chairman
DEPARTMENT OF PLANNING & ZONING
COMPREHENSIVE PLANNING j LAND PRESERVATION I FOREST CONSERVATION I GIS
July 23, 2021
APPLICATION FOR TEXTAMENDMENT
PLANNING COMMISSION RECOMMENDATION
RECOMMENDATION
RZ-21-004
On June 7, 2021, the Planning Commission held a public rezoning information meeting to consider a text
amendment to Articles 4.26 of the Washington County Zoning Ordinance. The proposed amendment
provides language to deter the placement of solar arrays on productive agricultural land in the rural
area. Several written comments were received supporting the proposed text amendment.
The Washington County Planning Commission took action at its regular meeting held on Monday, July
19, 2021 to recommend approval of the proposed text amendment to the Board of County
Commissioners for the following reasons):
1. The amendment supports the goals and policies of the County land preservation program.
Copies of the application, the Staff Report and Analysis prepared by the Department of Planning &
Zoning, written public comments, and minutes of the June 7, 2021 public information meeting and the
July 19, 2021 regular meeting are attached.
Respectfully submitted,
Jill PBakerD`lrecZto3r
Washington County Department of Planning
& Zoning
JLB/dse
Attachments
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,
WWW.WASHCO-MRNET
Open Session Item
SUBJECT: Premium Pay Discussion – EMS and Fire First Responders
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: John Martirano, County Administrator; Sara Greaves, Chief Financial
Officer; R. David Hays, Director of Emergency Services
REPORT-IN-BRIEF: In continuing the Board of County Commissioners (BOCC) effort
to provide pay enhancements for those who worked on-site or in the field during the COVID-19
pandemic ensuring continuity of operations for all aspects of government responsibilities, the
BOCC has asked County staff to evaluate additional opportunities that could be considered. One
specific area of interest and direction by the BOCC is in the fire and EMS first responder
community.
DISCUSSION: During the period of March 7, 2020, and March 5, 2021, Washington
County’s first responder community (volunteer and career) were at the forefront of the COVID-
19 pandemic; providing emergency medical care/transport, rescue and fire suppression services
to all residents throughout the County.
In recognizing that not all “career” first responders are employees of the County, it is important
to that recognition and consideration be given to this group by ensuring that similar pay
enhancements are provided to these first responders as well. In doing so, consideration could be
given to these first responders in a similar fashion as those recently approved for County
employees; in much the same manner that health insurance costs were covered for the volunteer
corporations’ employees in previous budgets. If this path is chosen, the premium payment
amounts and qualifying criteria that have been used for County employees would be used to
calculate the premium pay to this group of first responders.
If the BOCC decides to proceed in this direction, it is recommended that the “maximum”
COVID premium payment (any combination of corporation and/or County payments) to any one
individual first responder would be $5,500.00 for full-time, or $4,125.00 for part-time
employment; regardless of any dual role employment between County government and volunteer
corporations.
FISCAL IMPACT: approximately $600,000.00
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Revised Safety Committee By Laws
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Laurence “Larry” Etchison, Director of Human Resources & Brian Overcash,
Safety Compliance / Training Coordinator
RECOMMENDED MOTION: To approve the revised, “Washington County Safety Committee By
Laws” as presented
REPORT-IN-BRIEF: OSHA calculates an industry’s or organization’s safety performance using the
Total Recordable Incident Rate (TRIR) formula. The TRIR formula is very straightforward:
TRIR = (Number of Recordable Safety Incidents X 200,000 Hours) / Total Number of Hours Worked in
a Calendar Year. The 200,000 Hours represents the total number of hours 100 Employees would work in
a year (100 workers x 40 hours x 50 weeks).
According to the U.S. Bureau of Labor Statistics, the average Local Government TRIR was 5.0 in 2019.
Currently, our overall Washington County TRIR is 16.8. While the County’s current TRIR is distressing,
we believe that by building on the strong foundation of a revitalized/restructured Safety Committee,
combined with other proactive safety activities, we will reduce our TRIR benefiting our Employees,
Citizens and Taxpayers.
The attached revised “Washington County Safety Committee By Laws” provide the following
enhancements:
1. Quarterly reporting to Board of County Commissioners on safety performance, activities, outcomes,
successes, and challenges.
2. Director and Deputy Director of Human Resources active participation / guidance.
3. Enhanced focus on our three (3) highest TRIR departments (Highways, Sherriff, and Water Quality).
FISCAL IMPACT: Active, engaged Safety Committees are the catalysts for reduced safety accident /
incidents which reduce vehicle and Workers’ Compensation claims and their associated costs.
CONCURRENCES: Ms. Deborah Condo, Deputy Director of Human Resources, Ms. Tracy
McCammon, Risk Management Administrator
ALTERNATIVES: Not Applicable
ATTACHMENTS: Washington County Safety Committee By Laws
AUDIO/VISUAL NEEDS: Not applicable
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Page 1 of 5
Washington County Safety Committee
By Laws
Bylaw One
Name
The name of the Committee shall be the “Washington County Safety Committee” (the “Committee”)
Bylaw Two
Principal Office
The principal office of the Committee shall be the Department of Human Resources, 100 W.
Washington Street, Suite 2300, Human Resources and Safety, Hagerstown, Maryland 21740. The
Committee will meet on or about 9:00 a.m. on the third Thursday of every other month at various
locations throughout the County.
Bylaw Three
Membership
A. The Committee shall consist of no less than seven (7) and no more than nine (9) volunteer
Voting Member Employees who shall be appointed by department heads with the concurrence
of the Committee Co-Chairs. (See Subparagraph C.) The appointment term is three (3) years
with unlimited renewal. However, rotation of personnel may occur from time to time at the
discretion of the department head with the concurrence of the Committee Co-Chairs.
Appointment to the Committee does not relieve the employee from his/her normal job duties
but adds responsibility for various safety functions.
B. The expectations of the Safety Committee member will include (but are not limited to), walk-
through safety inspections, departmental safety audits, facilitation of safety “Toolbox Talks”,
accident / incident investigations, safety reporting to the Committee and regular attendance of
Safety Committee Meetings.
C. The Committee will be composed of the following:
a. VOTING MEMBERS
i. Administration Building (All Departments Except Human Resources)
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ii. Construction / Engineering / Planning / Zoning
iii. Environmental Management - Solid Waste
iv. Environmental Management – Water Quality
v. Public Works (All except Highways)
vi. Public Works – Highways
vii. Regional Airport
viii. Sheriff’s Department
ix. Deputy Director of Human Resources
b. NON-VOTING
i. Director of Human Resources
ii. Human Resources Office Associate (Recording of Minutes)
iii. Risk Management Professional – COMMITTEE CO-CHAIR
iv. Safety Compliance / Training Professional – COMMITTEE CO-CHAIR
c. STANDING INVITED GUESTS (Attendance at their Convenience)
i. Commissioners
ii. County Administrator
iii. Union Business Representative(s)
iv. Vendor Loss Control Consultant
D. Vacancies occurring on the Committee for any reason shall be filled by the department heads
with the concurrence of the Committee Co-Chairs. Department heads shall have the authority
to remove any member(s) of the Committee at their discretion. A vacancy shall occur in the
Committee when a Member has two (2) consecutive unexcused absences per rolling twelve
(12) month period.
Bylaw Four
Meetings
A. Bi-Monthly Meeting – bi-monthly, two (2) hour meetings will be held on the third Thursday of
every other month or such other time and at a location determined by the Chair(s), unless
otherwise ordered by the Committee. All meetings shall be subject to the Open Meetings Act.
Notice of the meetings, issued by the Secretary, shall be sent to each member of the
Committee at least three (3) weeks before the scheduled time of the meeting.
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B. Quarterly reporting to Board of County Commissioners on safety performance, activities,
outcomes, successes, and challenges.
C. Quorum - A majority of the active members of the Committee, when present at any meeting,
shall constitute a quorum, and in case there are fewer than this number present, the Chair(s)
may adjourn for a time until a quorum is present.
D. Order of Business - the typical order of business at the Bi-monthly meetings shall be as
follows:
1. Call to order
2. Review of minutes
3. Review of accidents / incidents since prior meeting
4. Safety incident rate review / trend analysis
5. Ongoing Actions Progress Report (May include subcommittee reports)
6. New Business – Open Discussion
7. Training Session / Field Tour
8. Adjournment
The order of business may be altered or suspended at any meeting by a majority vote of
the members present. The usual parliamentary rules as laid down in the latest edition of
Robert’s Rules of Order shall govern, when not in conflict with these bylaws.
E. Special Meetings - Special meetings of the Committee may be called at any time by the Co-
Chair(s), written request of the majority of the active members, the County Administrator or the
Board of County Commissioners. When possible, a one (1) week notice of any special
meeting will be given to the members of the Committee, and the notice will state the purpose
of the meeting.
Bylaw Five
Purpose and Objective
A. Purpose: The Committee shall assist management and all County employees in protecting the
property, assets, and resources of the County and in maintaining a safe and healthy working
environment.
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B. Objectives:
1. To reduce safety accidents and incidents through the facilitation and promotion of
proactive safety and risk management activities.
2. To develop, implement and maintain a behavior-based safety culture.
3. To review and monitor potential risks and hazards that may exist on job sites, including
unsafe work practices, and make recommendations for their elimination or risk
reduction.
4. Analyze and recommend effective action on principal accident - causing conditions.
5. To encourage involvement and feedback from employees of all levels and County
departments regarding issues, ideas and solutions related to the safety program.
6. To assist with the development of safety training modules for all County Departments.
Bylaw Six
Officers
A. Chairs – the Risk Management Coordinator and Safety Compliance / Training Coordinator will
serve as permanent Co-Chairs of the Committee.
B. The Secretary will be appointed by the Risk Management Coordinator and Safety Compliance
Coordinator.
Bylaw Seven
Subcommittees
The Committee shall have the authority to appoint subcommittees to perform, among other things,
accident review, research, analysis, safety inspections, or any other function the Committee
determines necessary to support the Committee’s purpose and objectives.
Bylaw Eight
Amendments
These bylaws may be amended, repealed, or altered, in whole or in part, by a majority vote at any
duly called meeting of the Committee, subject to the approval of the Board of County Commissioners
of Washington County.
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Bylaw Nine
Non-partnership
Nothing in these bylaws shall constitute members of the Committee as partners for any purpose.
Adopted: August 31, 2021
Revised:
Approved: BOCC Meeting dated August 31, 2021
Open Session Item
SUBJECT: PR-40 Remote Work
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Laurence “Larry” Etchison, Director of Human Resources
RECOMMENDED MOTION: To approve a new policy entitled, “PR-40 Remote Work” permitting
eligible Employees to work offsite at an alternate location for all or part of their workweek.
REPORT-IN-BRIEF:
The “PR-40 Remote Work” policy permits eligible Employees to work offsite at an alternate location
for all or part of their workweek. Working remotely is not an entitlement and shall only be implemented
when the needs of Washington County Government (hereafter referred to as “the County”) are met. It
is within the sole and absolute discretion of the County to determine which positions are suitable for
remote work and which Employees within those positions are eligible for remote work based on
numerous factors including, but not limited to, the Employee’s attendance, work performance and work
behavior.
FISCAL IMPACT: The short-term fiscal impact is negligible. However, while challenging to
quantify, the middle to long term fiscal impact should be favorable.
CONCURRENCES: Mr. John Martirano, County Administrator
ALTERNATIVES: Not Applicable
ATTACHMENTS: PR-40 Remote Work Policy, Remote Work Request Form, and the Remote Work
Needs Assessment
AUDIO/VISUAL NEEDS: Not applicable
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
POLICY TITLE: Remote Work
POLICY NO.: PR-40
I. PURPOSE
The purpose of this Policy is to provide direction to Employees and their
Supervisors on how to best promote an efficient and effective remote workplace
process.
II. SCOPE
Working remotely permits eligible Employees to work offsite at an alternate
location for all or part of their workweek. Working remotely is not an entitlement
and shall only be implemented when the needs of Washington County Government
(hereafter referred to as “the County”) are met. It is within the sole and absolute
discretion of the County to determine which positions are suitable for remote work
and which Employees within those positions are eligible for remote work based on
numerous factors including, but not limited to, the Employee’s attendance, work
performance and work behavior.
III. GENERAL POLICY
Remote work is a privilege for eligible County Employees, and not a right or
expectation. Remote workplace arrangements are made on a case-by-case basis
focusing on the needs of the County including, but not limited to, the integration
into the County Continuity of Operations Plans, External and Internal Customer
Service, and the operational effectiveness of the Employee. These arrangements
are approved on an as-needed basis only with no expectation of ongoing
continuance. The attached Washington County Remote Work Request Form and
the Remote Work Needs Assessment Checklist shall be used to determine case-by-
case Employee remote work viability. Bottom line, remote work for each
Employee may be engaged or disengaged at any time by the County.
IV. POLICY ESSENTIALS
A. Definitions
a) Eligible Employee – An Employee within a position categorized by this
policy as being suitable for remote work (as determined through the
completion of the Remote Work Needs Assessment Checklist) who
consistently demonstrates satisfactory attendance, work performance
and work behavior.
b) Onsite Work Location – The Employee’s usual and customary worksite.
c) Remote Work Location – A work site other than the Employee’s onsite
PR-40 Remote Work Page 2 of 9
work location. The remote work location may include the Employee’s
home, or suitable alternative location.
B. Eligibility
a) This remote work policy generally applies to full-time Employees. To
maintain flexibility of operations, however, the availability of remote
work may be expanded to additional job classifications at the discretion
of the departmental leadership. Before entering any remote work
arrangement, the Employee and the Employee’s Supervisor, with the
support of the Divisional Director, will evaluate the suitability of such
an arrangement through review of the following areas:
i. Adequate internet availability – Employee will have appropriate,
self-funded remote work location internet connectivity to meet
the needs of the position and to ensure completion of job
responsibilities in the most effective manner.
ii. Employee suitability – The Employee’s Supervisor will assess
the attendance, work performance and work behavior,
knowledge, skills, and abilities of the Employee and compared
to the those of effective and successful Employees who work
remotely. These include, but are not limited to:
1. Effective time management
2. Prioritization of work to meet deliverable deadlines
3. Accomplish job duties and responsibilities with minimal
supervision
4. Communicate effectively utilizing common
communication tools (phone, text, email, video, etc.).
C. Categorizing Remote Work Positions
a) Suitable remote work positions include those that:
i. Do not require significant or ongoing face-to-face, in-person,
internal or external customer interaction.
ii. Have clear work objectives.
iii. Do not require immediate feedback or live in-person
supervision.
iv. Will not adversely affect the organization or departmental
assignments or projects.
v. May benefit from reduced, ad hoc interruptions; especially when
focusing on strategic or complex tasks.
b) Examples of possible remote work positions may include (list is not all
inclusive):
i. Accountant/Bookkeeper
ii. Administrative Assistant
PR-40 Remote Work Page 3 of 9
iii. Attorney or Paralegal
iv. Auditor or Financial Analyst
v. Benefits Coordinator
vi. Computer Programmer or Software Engineer
vii. Contract Reviewer
viii. Customer Service Representative
ix. Data Entry Clerk
x. Database Administrator
xi. Planner
xii. Policy Writer
xiii. Project Manager
xiv. Public Relations Professional
xv. Researcher or Analyst
c) Examples of positions that are not suitable for remote work (list is not
all inclusive):
i. Face-to-face personal contact (e.g., Public Safety)
ii. Hands-on operation of equipment, vehicles, or other onsite
materials (e.g., Highways, Water Quality Operators, Solid Waste
Operators)
iii. Direct physical handling of secure materials
iv. Activities dependent on a physical presence (e.g., Security,
Parks)
d) Supervisors will use the Remote Work Needs Assessment Checklist to
determine which positions may be eligible for remote work within their
respective departments.
D. Work Schedule
a) The Employee’s Supervisor will determine the Employee’s work
schedule based on the needs of the County. The work schedule will
include established “business hours” during which the Employee is
expected to be fully accessible by telephone, virtual meetings, and/or e-
mail without unreasonable delay. Employees are expected to be fully
engaged and working only on County deliverables during their
established work schedule. Participating on a conference call while
mowing your grass or entering data while streaming a video are just a
couple of examples of not being fully engaged during an Employee’s
established work schedule. Engaging in child, parental, dependent, or
pet care, volunteer service, side “gig” jobs, online shopping, brokerage,
or gambling, or any other non-work related activity during an
Employee’s established work schedule is strictly prohibited.
b) While the Employee should provide input, the Employee’s Supervisor
will determine the days and times when the Employee will work either
at the onsite work location or remote workplace location. The schedule
PR-40 Remote Work Page 4 of 9
can parallel those in the onsite work location or be specific to the job
responsibilities. The process of establishing work schedules should be
sufficiently flexible to permit periodic adjustments, if required, to
achieve an optimal schedule suiting the County’s needs.
c) Employees will be expected to use available leave time when
appropriate. Leave time requests and usage will continue to follow
current policies and procedures.
E. Time Worked
a) Unless specified in a Continuity of Operations Plan, the number of work
hours per week are not expected to change while performing remote
work. Employees who are classified as non-exempt from the overtime
requirements of the Fair Labor Standards Act will be required to
accurately record all hours worked using the County’s time-keeping
system. Hours worked in excess of those scheduled per day and per
work week require the advance approval of the Employee’s Supervisor.
Failure to comply with this requirement will result in the immediate
conclusion of the Employee’s remote work approval.
b) Supervisors must confirm the Employee’s time and attendance to ensure
that the Employee is paid only for work performed and that there is an
accurate accounting of absences from scheduled work hours. The
Supervisor must provide reasonable assurance that the Employee is
working when scheduled. The Employee’s work output (quality and
quantity) as compared to the time spent will be determined by the
Employee’s Supervisor using a variety of methods including, but not
limited to, the use of electronic monitoring software only during the
Employees established work schedule.
F. Job Duties and Responsibilities
a) While the Employee should provide input, the Employee’s Supervisor
will review the position duties and responsibilities as outlined in the Job
Description in addition to the equipment requirements, physical
workspace, and Employee scheduling issues when making a remote
work determination. In all cases, the Employee must be able to
effectively perform all duties and responsibilities to be granted remote
work.
G. Expectations and Performance
a) To ensure an appropriate level of communication between the Employee
and the Employee’s Supervisor, the Employee’s Supervisor shall
establish all relevant communication and reporting protocols with the
Employee prior to the initiation of the Employee’s remote work
assignment. The Employee’s Supervisor has sole discretion to
implement the communication, reporting and onsite work location
scheduling requirements.
PR-40 Remote Work Page 5 of 9
b) Evaluation of Employee performance will include regular interaction by
telephone, video conference, and/or e-mail between the Employee and
the Employee’s Supervisor. The Employee’s Supervisor may schedule
onsite work location meetings to discuss work progress and difficulties
as warranted. The County may end an Employee’s participation in the
remote work program at any time without advanced notice if the
Employee’s performance declines or is detrimental to the County’s
needs.
c) Salary, job responsibilities, and benefits will not change because of a
remote work authorization, except as they might have changed had an
Employee remained at the onsite work location.
H. Guidance for Managing Employees Who Are Working Remotely
a. Even while Employees are permitted to work remotely, Supervisors
remain responsible for setting remote work expectations, holding
Employees accountable for their work product and deadlines, and
supporting their Employees within this alternative work environment.
State and Federal guidelines relative to working remotely provide the
following recommendations for Supervisors:
i. Plan the work. In any work situation, planning work is the first
step to managing performance. Supervisors should clearly
define what the Employee is to accomplish remotely. Planning
for successful results requires Supervisors to first determine
work goals and objectives, and then determine, with their
Employees’ input, assignments and expected work product and
accomplishments.
ii. Set expectations. Not only do Employees need to know what
they are supposed to do remotely, they need to know how well
they are supposed to do it. Supervisors must communicate
performance standards clearly. If Employees know what they
are supposed to do, and how well they are supposed to do it, the
Supervisor has set the stage for successful performance.
iii. Monitor performance. In a remote work situation, measuring
Employee results rather than their activities is more efficient and
effective. Quantity, quality, and timeliness are general measures
for Supervisors to review. Good communication between
Supervisors and Employees is essential for successfully
completing work and is especially necessary in a remote
workplace environment.
PR-40 Remote Work Page 6 of 9
iv. Recognize performance. Particularly in situations where
Employees work off-site most of the time, Supervisors need to
take additional actions so these Employees still feel they are
connected to the County. Maintaining good communications is
one important way to do this. Another way is to ensure that
Supervisors recognize the good performance of the Employees.
Supervisors should not let Employees feel as if their
performance does not matter or that no one ever notices their
achievements.
I. Supervisor Support
a. A review of Employee work activities shall be completed on a frequent
basis. Supervisors shall establish clear communication expectations for
calls, virtual meetings, and emails. Clearly communicated
responsibilities and deadlines for tasks and projects are required to
avoid confusion. Supervisors shall be responsive to their Employees’
needs to include checking in with Employees individually to discuss
both what is working well and what challenges the Employee is
experiencing. Supervisors shall utilize accountability tools provided by
the County, in addition to the application of sound leadership principles,
to monitor Employee progress and as an indication of when additional
support or direction is required.
J. Child/Parental/Dependent/Pet Care
a) Remote work is not meant to be a substitute for child, parental,
dependent or pet care. Employees may not request (nor be granted)
remote work with the intent of or for the sole purpose of meeting their
child, parental, dependent, or pet care responsibilities while also
attempting to performing official duties. While performing official
duties, Employees are expected to arrange for child, parental,
dependent, or pet care just as if they were working at their onsite work
location.
K. Equipment
a) Based upon information supplied by the Employee and the Employee’s
Supervisor, the County will determine on a case-by-case basis the
appropriate equipment needs (including hardware, software, phone, and
other office equipment) for each remote work arrangement. The
Information Technology Department will serve as resources in this
matter.
b) Equipment supplied by the County will be maintained by the County.
Equipment supplied by the Employee, if deemed appropriate by the
County, will be maintained by the Employee. The County accepts no
responsibility for damage or repairs to Employee-owned equipment and
will not reimburse the Employee for any unapproved purchases of
remote workplace supplies including, but not limited to, costs associated
PR-40 Remote Work Page 7 of 9
with the setup of the Employee’s home office such as internet access,
remodeling, furnishings or lighting, and repairs or modifications to the
home office space.
c) The County reserves the sole and absolute right to make determinations
as to appropriate equipment, subject to change at any time. Equipment
supplied by the County is to be used for County business only. It is the
responsibility of the Employee to notify IT of any repairs required to
County owned equipment and to transport said equipment to the IT
office at a time agreeable to both the Employee and IT. Upon the
ending of employment or if remote work is discontinued for any reason,
all County property will be immediately returned to the County.
d) The County will supply the Employee with appropriate office supplies
(pens, files, etc.) as deemed necessary. The Employee will establish an
appropriate work environment within his or her home or alternative
location for work purposes.
L. Security
a) Consistent with the County’s expectations of information security for
Employees working at the onsite work location, Employees will be
expected to ensure the protection of County, Customer, and Employee
information accessible from their remote office. Confidentiality will
continue to be expected just as in the onsite work location setting. Steps
include the use of locked file cabinets and desks, regular password
maintenance, and any other measures appropriate for the job and the
environment to protect information.
M. Safety
a) Employees are expected to maintain their remote work location in a safe
manner free from safety hazards. Injuries sustained by the Employee in
a home or alternative office location and in conjunctions with the
Employee’s job responsibilities are normally covered by the County’s
workers’ compensation policy. Employees are responsible for notifying
the employer of such injuries as soon as practicable but no later than
twenty-four (24) hours after the injury occurred. The Employee is liable
for any injuries sustained by visitors to his or her home or alternative
workplace.
b) The County will be responsible for any work-related injuries under
Maryland Workers Compensation laws, but this liability is limited to
injuries resulting directly from work and only if the injury occurs in the
designated remote work area. Any claims will be handled according to
the normal procedure for Workers’ Compensation claims. The
Employee or someone acting on the Employee’s behalf shall
immediately notify the Employee’s Supervisor of any accident or injury
that occurs at the remote workplace. The Employee’s Supervisor will
PR-40 Remote Work Page 8 of 9
follow the County’s policies regarding the reporting of injuries for
Employees injured while at work.
N. Liability for Injuries
a) The Employee understands that they remain liable for injuries to third
persons and/or members of the Employee’s family on the Employee’s
premises. The Employee agrees to defend, indemnify and hold
harmless the County, its elected Officials, its affiliates, Employees,
contractors and agents from and against any and all claims, demands, or
liability (including any related losses, costs, expenses, and attorney fees
resulting from, or arising in connection with, any injury to persons
(including death) or damage to property caused, either directly or
indirectly, by the services provided herein by the Employee or the
Employee’s willful misconduct, negligent acts, or omissions in the
performance of the Employee’s duties and obligations under this
agreement, except where such claims, demands, or liability arise solely
from the gross negligence or willful misconduct of the County.
O. Inclement Weather Remote Work
a) Employees requesting very limited duration inclement weather remote
work must adhere to all aspects of this Policy, including the full
completion of the Washington County Remote Work Request Form, the
Remote Work Needs Assessment Checklist, and secure their
Supervisor’s approval BEFORE the inclement weather event.
P. Government Mandated Remote Work
a) While this Policy should be used as a guide during any government
mandated remote work period, the Policy does not supersede any
government mandated remote work directives, orders, or requirements.
Q. Policies and Procedures
a) Unless specifically noted within this Policy, all County policies and
procedures apply to those Employees who are working remotely just as
if they were working in their onsite work location.
R. Attachments
a) Washington County Remote Work Request Form
b) Remote Work Needs Assessment Checklist
PR-40 Remote Work Page 9 of 9
Policy Actions
Action Taken Approval Date Effective Date
Washington County Remote Work Request Form
Employee Name
Job Title
Department
Requested Start Date Requested End Date
Remote Work Hours From:
To:
Remote Work Days Y/N All work is performed remotely
Y/N Blend of remote work and on-site (indicate requested daily schedule)
Monday ___________________________
Tuesday ___________________________
Wednesday ___________________________
Thursday ___________________________
Friday ___________________________
Saturday ___________________________
Sunday ___________________________
Number ___________________ County-owned Cell Phone Number
following questions
as they relate to the
remote work location
listed above.
internet service or reimbursement for internet service).
Y/N Adequate phone/cell service (can be a personal landline or cell phone service to be used
for teleworking purposes (the County does not provide cell phones for telework or
reimbursement for cellular phones).
Y/N A home office/designated work area within my home in which to complete my work.
Y/N The ability to complete and protect proprietary, sensitive, and confidential information
related to work in my home office/designated work area to meet the County’s expectations of
information security while working remotely.
Y/N The ability to secure proprietary, sensitive, and confidential information during non-
the previous question,
please provide
additional
While remote
working I can
complete the
the previous question,
please provide
additional
By signing below, I am requesting to work from a remote location and agree to fully comply with the County’s PR-40
Remote Work policy and other related policies and work rules. I acknowledge that this remote work arrangement can be
terminated by the County at any time for any reason at the County’s sole and absolute discretion.
__________________________________ ________________
Employee Signature Date
APPROVED □ DENIED □
(Supervisor completes and attaches Remote Work Needs Assessment)
_________________________________ ________________
Supervisor Signature Date
APPROVED □ DENIED □
_________________________________ ________________
Division Director Signature Date
Cc:
Employee
Human Resources (Employee Virtual Personnel File)
Remote Work Needs Assessment Checklist
As stated within the “Washington County Remote Work Policy”, the Employee’s Supervisor will use the
following checklist to assist in determining an Employee’s remote work eligibility.
Checklist Item Employee’s Leader Considerations Yes/No Comment
duties which can be performed from a
Employee’s duties are primarily external
Customer focused may not be able to
The Employee has, or can be issued, a
secured laptop.
The Employee can access all relevant
systems and applications from home or
can be given VPN access and remote
desktop (if necessary) for their work
Should discuss potential options with
Information Technology.
The Employee does not need or can
safely and securely take essential
documents from the workplace.
If essential documents cannot be
physically removed, consider scanning
them to reduce the time required to be in
adequately supervise from a distance
(assign and review work, monitor
Employee’s Supervisor can maintain
contact with Employees through e-mail,
phone, conference call, or a form of video
The Employee has an adequate remote
work area with minimal distractions
The Employee has adequate internet
accessibility as outlined within County
Information Technology can be contacted
to assist with this determination if
The Employee prioritizes work to meet
deadlines
Employee evaluations and Employee’s
Supervisor observations should be
The Employee accomplishes job
responsibilities with minimal
Employee evaluations and Employee’s
Supervisor observations should be
The Employee communicates effectively
utilizing common communication tools
Employee evaluations and Employee’s
Supervisor observations should be
The Employee manages time effectively
Supervisor observations should be
The Employee consistently demonstrates
satisfactory attendance, work
Employee evaluations and Employee’s
Supervisor observations should be
If all responses in the first column are “yes”, the Employee should be able to work remotely. If any of the
responses are “no”, further assessment is required by the Supervisor and next level Manager.
Open Session Item
SUBJECT: Intent to Convey Real Property
PRESENTATION DATE: August 31, 2021
PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering
RECOMMENDED MOTION: Move to adopt the ordinance declaring properties located on Pennersville Road
in Cascade, Maryland consisting of 10.5 acres described in the attached ordinance as surplus, and approve the
conveyance of the same and authorize the execution of the necessary documentation to finalize the conveyance.
REPORT-IN-BRIEF: Notice of the County’s intent to convey this property was duly advertised on August 9,
August 16, and August 23. County staff is ready to transfer the property as described to the below stated buyer.
DISCUSSION: Upon review of County owned properties, the above was determined and approved by the
Board to be surplus properties. The property has been listed on the open market for over two years. The Board
has received the following offers.
FISCAL IMPACT: Income from sale of property
CONCURRENCES: County Attorney (ordinance)
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Ordinance
AUDIO/VISUAL NEEDS: Aerial Map
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
B.O.C.C Owned Property: Pennersville Road
0 125 250 375 500Feet
Legend
- Parcel Boundaries
- Pennersville Road (B.O.C.C Owned)
Washington County B.O.C.C. Pennersviille Road 2214017674 10.5 Acres "RV" Zoning
$
BuenaVistaRoad
PennersvilleRoad
CampRitchieAccessRoad
McafeeHillRoad
Buena
VistaRoad
Cascade School
- Environmental Conservation
- Rural Village
- Special Economic District
- Preservation District
ORDINANCE NO. ORD-2021-____
AN ORDINANCE TO DECLARE CERTAIN REAL PROPERTY
AS SURPLUS PROPERTY AND TO APPROVE THE CONVEYANCE OF SAID
REAL PROPERTY
BE IT ORDAINED by the Board of County Commissioners of Washington County,
Maryland (the "County"), as follows:
1. It is hereby established and declared that the real property described on
Exhibit A (the “Property”) is no longer needed for a public purpose or a public use.
2. The County has determined that it is in the best interest of the citizens of
Washington County to convey the Property and Notice of Intention of Washington County to
Convey Real Property, referencing the Property, was duly advertised pursuant to Section 1-
301, Code of the Public Local Laws of Washington County, Maryland, in The Herald-Mail, a
daily newspaper of general circulation, on August 9, 16, and 23, 2021.
3. The County hereby ratifying an agreement of sale for conveyance of the
Property to John Krumpotich, or his assigns, the County hereby authorizes and directs the
President of the Board of County Commissioners of Washington County, Maryland, and the
County Clerk to execute and attest, respectively, for and on behalf of the County, a deed
conveying the Property to John Krumpotich, or his assigns, for the sum of Seventy Thousand
Dollars ($70,000.00), and the Real Property Administrator for Washington County is
authorized to execute on behalf of the County any HUD-1 settlement statement and any other
documents necessary to consummate the transaction.
ADOPTED this _____ day of _______________, 2021.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY: ________________________________________
Krista L. Hart, Clerk Jeffrey A. Cline, President
Approved as to form
and legal sufficiency:
__________________________
Kirk C. Downey
County Attorney
EXHIBIT A
All the following described parcels of land situate on either side of the proposed Fort
Ritchie access road northward from its intersection with the Blue Mountain Road at Chocolate
Park, District No. 14, Washington County, Maryland.
Parcel No. 1: BEING the portion northwest of the proposed Fort Ritchie access road, and
beginning at the end of the first line of the deed from the Cascade Land and Improvement
Company of Washington County, Maryland, to the Aaron Straus and Lillie Straus'
Foundation, Inc. dated June 30, 1927, and recorded in Liber 177, folio 652, one of the Land
Records of Washington County, and running thence South 8 degrees 23 minutes West 204.25
feet to the end of the seventh line of said deed, thence reversing said line South 45 degrees 11
minutes East 150 feet, thence reversing a portion of the sixth line of said deed South 40 degrees
40 minutes East 130.76 feet to the Northwest marginal line of the Right of Way of said
proposed road, thence binding on said Right of Way by a curve to the right having a radius
of 517.46 feet for a distance of 81.09 feet, the chord being North 18 degrees 19 minutes 47
seconds East 81.01 feet, to a point, thence by a curve to the right having a radius of 2904.79
feet for a distance of 41.4 feet, the chord being North 23 degrees 13 minutes 39 seconds East
41.40 feet to a point, thence North 44 degrees 32 minutes 37 seconds West 127.79 feet to a
point, thence North 34 degrees 59 minutes 46 seconds East 22.51 feet to a point, thence South
70 degrees 04 minutes 44 seconds East 115.46 feet to a point, thence by a curve to the right
having a radius of 2904.79 feet for a distance of 640.81 feet, the chord being North 31 degrees
28 minutes 32 seconds East 639.51 feet, to intersect the third line of the aforementioned deed,
thence reversing a portion of it North 30 degrees 15 minutes West 339.39 feet to the end of the
second line of said deed, thence reversing said line South 33 degrees 03 minutes West 735.78
feet to the place of beginning.
Parcel No. 2: BEING the portion southeast of the proposed Fort Ritchie access road, and
beginning at a point in the East marginal line of the Right of Way of said proposed road, said
point being at or near the end of 425.86 feet in the third line of the aforementioned deed to the
Aaron Straus and Lillie Straus Foundation, Inc. dated June 30, 1927, and recorded in Liber
177, folio 652 of the Washington County Land Records, and running thence with the
remainder of said line South 30 degrees 15 minutes East 362.65 feet to a concrete monument,
thence South 45 degrees 15 minutes East 45 feet to the Northwest margin of the Blue Mountain
Road, thence along the margin thereof South 47 degrees 01 minute West 708.16 feet to a point,
thence leaving said road and running with a portion of the sixth line of said deed North 40
degrees 40 minutes West 123.32 feet to the Southeast marginal line of the Right of Way of said
proposed road, thence binding on said Right of Way by a curve to the right having a radius
of 437.46 feet for a distance of 128.74 feet, the chord being North 14 degrees 23 minutes 18
seconds East 128.28 feet to a point, thence by a curve to the right having a radius of 2824.79
feet for a distance of 25.47 feet, the chord being North 23 degrees 04 minutes 39 seconds East
25.47 feet to a point, thence South 66 degrees 39 minutes 51 seconds East 141.0 feet to a point,
thence North 33 degrees 38 minutes 54 seconds East 22.81 feet to a point, thence North 45
degrees 15 minutes 52 seconds West 154.65 feet to a point, thence by a curve to the right
having a radius of 2824.79 feet for a distance of 601.67 feet, the chord being North 31 degrees
02 minutes 16 seconds East 600.54 feet, to the place of beginning.
Both of the above-described parcels containing 10.5 acres of land, more or less.
BEING the same parcels conveyed from the Aaron Straus and Lillie Straus Foundation,
Inc., to the Board of County Commissioners of Washington County, Maryland, by deed dated
April 15, 1965, and recorded in Liber 423, folio 125 among the Land Records of Washington
County, Maryland.