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HomeMy WebLinkAbout040615 June 14, 2004 Hagerstown, MD 21740 JOINT PUBLIC HEARING – REZONING CASES WS-04-001 and RZ-04-005 A joint public hearing of the Board of County Commissioners of Washington County and the Washington County Planning Commission was convened in Court Room #l at 7:00 p.m. to hear testimony and receive evidence in rezoning case WS-04-001 and RZ-04-005. Presiding at the hearing were County Commissioners President Gregory I. Snook and Planning Commission Chair Paula Lampton. Also present at the hearing were County Commissioners William J. Wivell, James F. Kercheval, John C. Munson, and Doris J. Nipps and Planning Commission members Donald Ardinger, Benjamin Clopper, Bernie Moser, and George Anikis. After presentations and public testimony were heard, it was announced that the record would remain open for ten (l0) days to allow additional evidence to be submitted in writing. The public hearing was adjourned at 7:50 p.m. __________________________, County Administrator , County Attorney , Clerk June 15, 2004 Hagerstown, Maryland The regular meeting of the Board of County Commissioners of Washington County, Maryland, was called to order at 9:00 a.m. by President Gregory I. Snook with the following members present: Vice President William J. Wivell and Commissioners James F. Kercheval, John C. Munson, and Doris J. Nipps. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES – JUNE 8, 2004 Motion made by Commissioner Kercheval, seconded by Wivell, to approve the minutes of June 8, 2004, as amended. Unanimously approved . REVIEW OF KAIZEN EVENT – PERMITS & INSPECTIONS DEPARTMENT David Hankinson, Human Resources Director, met with the Commissioners to review the results of the Kaizen event held May 17-19 to examine the work processes and flow in the Permits and Inspections Department. He introduced the other members of the team who were in attendance. They included Debi Turpin, Washington County Home Builders Association; Greg Murray, Water Quality Department; Jack Reynard, Highways Department; and Angela Smith, Permits and Inspections Department. Mr. Hankinson explained that a Kaizen event is a short-term intense effort designed to help achieve organizational goals. He stated that one of the goals was to determine what changes could be made to attain an improved level of customer satisfaction for citizens who use the services of the Permits & Inspections Department. Mr. Hankinson reviewed the current organizational structure of the Department and outlined the problems identified in the process. He stated that one of the primary goals is to eliminate any distractions or small tasks that keep the employee in question from focusing on primary tasks. Ms. Smith reviewed the current process used for the processing of a building permit application. The team then reviewed the recommendations that were made to resolve issues dealing with the increase in permits being processed, address the problem of customers with incomplete permit application packages waiting for review with a Permits Tech, timeliness of returned phone calls, time spent by Permit Technicians on clerical tasks, and the inspectors’ time not being utilized in an efficient manner. The Commissioners discussed each recommendation as it was presented. Rodney Shoop, County Administrator, informed the Commissioners that additional time had been scheduled for JUNE 15, 2004 PAGE TWO next week to continue the review of the items addressed by the team and their recommendations. PUBLIC HEARING – ACQUISITION OF REAL PROPERTY The Commissioners convened a public hearing at 10:00 a.m. to permit residents of Washington County to appear and testify concerning the acquisition of the following described parcels of land: 1) all that unimproved parcel of land, containing 2.1637 acres, more or less, owned by Richard A. Daughtridge and Robin M. Daughtridge, located on the south side of Md. Route 64, and 2) all that parcel of land containing 1.291 acres, more or less, situate west of Partridge Trail at its intersection with the existing Meadowlark Avenue. The consideration to be paid for these parcels is $107,000 along with additional land to be acquired from the Board of Trustees of Hagerstown Community College. The meeting was then opened for public comment. After hearing all comments, the hearing was closed at 10:49 a.m. CITIZENS’ PARTICIPATION There was no one present who wished to participate. COUNTY ADMINISTRATOR’S COMMENTS Petra Stambaugh, Project Manager for the PeopleSoft upgrade, provided the Commissioners with an update on the PeopleSoft implementation. She informed them that the utility billing phase went “live” on June 7. The payroll phase will be implemented on June 21 and bi-weekly pay will begin on June 25. She stated that the financials should be on line by June 28. Rodney Shoop, County Administrator, informed the Commissioners that 164 employees took advantage of the loan offered by the County to ease the transition to bi-weekly pay. Mr. Shoop reminded the Commissioners that the public presentation of the Rural Area Zoning Task Force report would be held on June 22 at Hagerstown Community College and copies of the report are now available for distribution. RE/APPOINTMENTS – BOARD OF SOCIAL SERVICES Motion made by Commissioner Nipps, seconded by Wivell, to appoint Ellen Hayes and Roland Smith to the Board of Social Services for three-year terms and to reappoint Nettie Anderson- Simmons for a three-year term. Unanimously approved. APPLICATION FOR REZONING – RZ-03-004 Richard Douglas, County Attorney, reviewed map amendment RZ-03- 004, submitted by John and Hilkka Brucksch, to rezone the subject property from A-Agricultural to A/HP-Agricultural with Historic Preservation Overlay. Mr. Douglas stated that the Planning Commission recommended granting the rezoning. The Commissioners discussed the application. Commissioner Kercheval stated that he supports the recommendation based on the staff’s findings of fact and the Planning Commission recommendation. He noted that the zoning fits well with the Comprehensive Plan. Motion made by Commissioner Wivell, seconded by Nipps to find that the subject property meets the criteria that would make it eligible to receive the HP overlay zoning. The property is listed on the Maryland Historical Trust’s Inventory of Historic Sites. Unanimously approved. Motion made by Commissioner Wivell, seconded by Nipps, to adopt the findings of fact as set forth in the report of the County Attorney. Unanimously approved. Motion made by Commissioner Wivell, seconded by Nipps, that there has been a convincing demonstration that the proposed rezoning would be appropriate and logical for the subject property given the historical significance of the property, its location, and historical significance to the County. Unanimously approved. JUNE 15, 2004 PAGE THREE Motion made by Commissioner Wivell, seconded by Nipps, based upon the previous motions, that the proposed rezoning from A- Agricultural to A/HP – Agricultural with the Historic Preservation Overlay, be granted. Unanimously approved. LOCAL MANAGEMENT BOARD – FLEX FUNDS Stephanie Stone, Director of the Washington County Community Partnership for Children & Families (WCCP), asked the Commissioners to support the recommendation for the award of Local Management Board (LMB) Flex Funds through the Maryland Subcabinet for Children, Youth and Families. Ms. Stone explained that a total of $51,732 is being awarded to sustain, support and enhance programs currently funded by the WCCP during FY 2004 and impacting the Maryland Results and Indicators. The Review Panel is recommending the following projects for funding: Northern Middle School Family Support Program – $24,999 for the Department of Social Services to provide a Family Support Worker on site at Northern Middle School; Childcare Services - $10,867 to the Washington County Family Center to fund a full-time contractual position as a Child Development Assistant to provide childcare services at the center; Substance Abuse and Violence Eradication (SAVE) I.V. - $5,000 for the Hancock Police Department to provide the youth of the Hancock community with a safe haven, structured adult supervised environment with mentors from the school and community, and an alternative to destructive behaviors during after-school hours; and CSAFE After-School Programs - $10,866 to provide after school programs at Bester Academy or Winter Street Elementary Schools. Motion made by Commissioner Kercheval, seconded by Nipps, to approve the recommendation of the Washington County Community Partnership for Children and Families to award Local Management Board Flex Funds in the amount of $51,732 to the following projects recommended: Northern Middle School Family Support Program, Childcare Services, Substance Abuse and Violence Eradication IV, and CSAFE After School Program. Unanimously approved. BID AWARD – GROUNDS MAINTENANCE CHEMICALS Motion made by Commissioner Kercheval, seconded by Munson, to award the bid for grounds maintenance chemicals to the following companies which submitted the low responsible, responsive bids meeting specifications for each chemical as follows: Item #1 – Vericon - $399/gal.; Item #2 – Helena Chemical - $17.05/lb.; Item #3 – Helena Chemical - $37.56/gal.; Item #4 – Ikex, Inc. - $53.00/gal.; Item #5 – Helena Chemical - $27.05/gal.; Item #6 – Helena Chemical - $269.50/gal.; Item #7 – Helena Chemical - $309.50/gal.; Item #8 – Verdicon - $2,131/drum; Item #9 – Verdicon - $101.12/gallon; Item #10 – Helena Chemical - $17.35/lb.; Item #11 – Helena Chemical - $11.47/gal.; Item #12 – Verdicon - $276.40/lb.; Item #13 – ProSource One - $14.28/gal.; Item #14 – Helena Chemical - $9.00/lb.; Item #15 – Verdicon - $169.00/gal.; Item #16 – Helena Chemical - $8.34/lb.; Item #17 – Verdicon - $4.44/lb.; Item #18 – Lesco, Inc. - $2,325.00/drum; Item #19 – Verdicon - $401.00/case; Item #20 – Helena Chemical - $24.00/gal.; Item #21 – Lesco, Inc. - $25.70/gal.; Item #22 – – - Ibex, Inc. - $7.09/gal.; Item #23Lesco, Inc.$350/gal.; Item #24 – Helena Chemical - 91.30/gal.; Item #25 – ProSource One - $40.52/gal.; Item 26 – Helena Chemical - $38.70/gal.; Item #27 – Helena Chemical - $98.00/qt.; Item 28 – Helena Chemical - $495.65/gal.; Item #29 – Helena Chemical - $8.95/lb.; Item #30 – Helena Chemical - $324.95/gal.; Item #31 – Helena Chemical - $43/gal.; Item #32 – Ikex, Inc. - $19.00/gal.; Item #33 – Ikex, Inc. - $6.75/gal; Item #34 – ProSource One - $10.50/gal.; and Item #35 – Helena Chemical - $90.24/gal. Unanimously approved. (*Items #8, 14, 18, and 23 were tie bids, and the Commissioners drew lots, pursuant to Washington County Purchasing Policy P-2, to determine the successful bidders.) BUDGET TRANSFER REQUEST – SOLID WASTE DEPARTMENT Robert Davenport, Director of the Solid Waste Department, appeared before the Commissioners to request a budget transfer within the Solid Waste budget. Mr. Davenport explained that excess leachate was generated by over 70 inches of rainfall and has created additional cost for its transportation and treatment. He reviewed a ten-year history of leachate collection at the landfills. JUNE 15, 2004 PAGE FOUR Motion made by Commissioner Munson, seconded by Nipps, to approve the transfer of $749,297 from various line items within the Solid Waste Department Budget and the Landfill capital transfer to be used for leachate treatment and transportation. Unanimously approved. COMMISSIONERS REPORTS AND COMMENTS Commissioner Munson stated that road repairs are needed on East Oak Ridge Drive and Maugansville Road and recommended taking $800,000 from the anticipated FY 2004 surplus to make the repairs. Commissioner Snook indicated that the Commissioners would evaluate this suggestion after the final income tax distributions are received and the final amount of the surplus is determined. Commissioner Nipps informed the Commissioners that she attended David Rusk’s presentation at City Hall regarding affordable housing and zoning policies. She also reported on the meetings of the Historical Advisory Committee and the PenMar Development Corporation. Commissioner Wivell reported on the meetings of the Water Quality Advisory Board and the PenMar Development Corporation. Commissioner Kercheval stated that he also attended David Rusk’s presentation. He provided highlights from the minutes of the Economic Development Commission meeting. Commissioner Snook informed the Commissioners that he attended an Eagle Scout ceremony for Douglas Grove. He stated that he received a letter from the President of the Fort Frederick Civic Organization regarding the conveyance of the old Big Pool School to the organization 25 years ago. He indicated that they would now like to convey the property to the Ft. Frederick Ruritan Club. The staff is researching whether this property would revert to the County. Commissioner Snook informed the Commissioners that M. Kenneth Long, Jr., State’s Attorney, was appointed as District Court judge to replace retired Judge Noel Spence. He stated that he presented the history teacher of the year award at the Civil War Roundtable meeting. RECESS – LUNCH The Commissioners recessed at 12:05 for lunch. AFTERNOON SESSION The afternoon session was called to order at 1:06 p.m. by President Gregory I. Snook, with the following members present: Vice President William J. Wivell and Commissioners James F. Kercheval, John C. Munson, and Doris J. Nipps. CONVENE IN CLOSED SESSION Motion made by Commissioner Nipps, seconded by Munson, to convene in closed session at 1:06 p.m. to consider any personnel matter that affects one or more specific individuals, consult with counsel to obtain legal advice, and to consider matters that concern proposals for businesses or industrial organizations to locate, expand, or remain in the State in accordance with Section 10-508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN OPEN SESSION Motion made by Commissioner Munson, seconded by Nipps, to reconvene in open session at 2:49 p.m. Unanimously approved. In closed session, the Commissioners considered four (4) personnel issues that affect one or more individuals, consulted with counsel to obtain legal advice on one (1) matter, and considered matters that concern proposals for businesses or industrial organizations to locate, expand, or remain in the State. Present during closed session were Commissioners Gregory I. Snook, William J. Wivell, James F. Kercheval, John C. Munson, and Doris J. Nipps. Also present at various times were Rodney Shoop, County Administrator; Richard W. Douglas, County Attorney; John M. Martirano, Deputy County Attorney; Joni Bittner, County Clerk; Gary Rohrer, Director of Public Works; David Hankinson, Human Resources JUNE 15, 2004 PAGE FIVE Director; Tim Troxell, Director of the Economic Development Commission; and Greg Murray, Director of the Water Quality Department. YOUTH OF THE MONTH AWARDS – MAY 2004 Commissioner Nipps presented a Certificate of Merit to Jamie Bingaman in recognition of her selection as the May 2004 Youth of the Month as recommended by the Washington County Community Partnership for Children & Families (WCCP). The Commissioners commended Jamie for her leadership, academic and extra- curricular activities. Commissioner Snook stated that she would also receive a $50 savings bond from the WCCP. EMPLOY REAL PROPERTY ADMINISTRATOR Motion made by Commissioner Nipps, seconded by Munson, to employ Joseph Kuhna as Real Property Administrator (Grade 14). Unanimously approved. CONVENE IN CLOSED SESSION Motion made by Commissioner Nipps, seconded by Munson, to convene in closed session at 2:55 p.m. to consider any personnel matter that affects one or more specific individuals and to consult with counsel to obtain legal advice, in accordance with Section 10-508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN OPEN SESSION Motion made by Commissioner Wivell, seconded by Nipps, to reconvene in open session at 3:06 p.m. Unanimously approved. In closed session, the Commissioners considered one (1) personnel issue that affects one or more individuals and consulted with counsel to obtain legal advice on one (1) matter. Present during closed session were Commissioners Gregory I. Snook, William J. Wivell, James F. Kercheval, John C. Munson, and Doris J. Nipps. Also present at various times were Rodney Shoop, County Administrator; Richard Douglas, County Attorney; John M. Martirano, Deputy County Attorney; and Joni Bittner, County Clerk. ADJOURNMENT Motion made by Commissioner Kercheval, seconded by Wivell, to adjourn at 3:06 p.m. Unanimously approved. , County Administrator __________________________, County Attorney ______________________, Clerk