HomeMy WebLinkAbout210309aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
March 9, 2021
OPEN SESSION AGENDA
The meeting of the Board of County Commissioners of Washington County will be held at 100 West Washington Street, Suite 1113,
Hagerstown. Due to Governor Hogan’s Executive Order and gathering restrictions, Board members will be practicing social
distancing. County buildings remain closed to public access except by appointment. Therefore, there will be no public attendance in
the meeting chambers. The meeting will be live streamed on the County’s YouTube and Facebook sites.
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: March 2, 2021
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:15 AM STAFF COMMENTS
10:25 AM EXPANSION OF THE HEART OF CIVIL WAR HERITAGE AREA TO PROPERTY –
Liz Shatto, Executive Director; Rachel Nichols, Heritage Assistant
10:30 AM UPDATE ON EMERGENCY SERVICES CHALLENGES/RECOMMENDATIONS –
Dave Hays, Director, Emergency Services; Dale Fishack, President, WCVFRA; Kingsley
Poole, Co-Chair, ESAC; Richard Hopkins, Co-Chair, ESAC
10:40 AM CONTRACT RENEWAL (PUR1453) UNIFORMS FOR SHERIFF’S OFFICE – Brandi
Naugle, Buyer, Purchasing; Sheriff Mullendore
10:45 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0055)
HAGERSTOWN REGIONAL AIRPORT VPMS UPGRADES – Brandi Naugle, Buyer,
Purchasing; Garrison Plessinger, Director, Hagerstown Regional Airport
10:50 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0056) 2021 FORD
VEHICLES FOR SHERIFF’S OFFICE – Brandi Naugle, Buyer, Purchasing; Sgt. Alan
Matheny, Fleet Logistics & Commercial Vehicle Enforcement Supervisor
10:55 AM CONSTRUCTION BID AWARD, PAVEMENT MAINTENANCE PROGRAM, CHIP
SEAL – Scott Hobbs, Director, Engineering
11:00 AM CONSTRUCTION BID AWARD, PAVEMENT MAINTENANCE PROGRAM, HOT
MIX ASPHALT – Scott Hobbs, Director, Engineering
11:05 AM MARYLAND 9-1-1 BOARD, APPROVAL TO SUBMIT APPLICATION – Brian Albert,
Assistant Director, 911 Communications; Allison Hartshorn, Grant Manager, Grant
Management
11:10 AM FY2022 COMMUNITY ORGANIZATION FUNDING RECOMMENDATIONS – Susan
Buchanan, Director, Grant Management
11:20 AM FY2022 GENERAL FUND BUDGET PRESENTATION, MUSEUM OF FINE ARTS –
Sarah Hall, Director; Roger Fairbourn, President; James Holzapfel, Treasurer; Wallace Lee,
Development Director
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
March 9, 2021
11:30 AM FY2022 BUDGET PRESENTATION, COMMISSION ON AGING – Amy Olack, Director;
Tim Delbrugge, Treasurer, Board of Directors
11:40 AM FY2022 GENERAL FUND BUDGET – DRAFT 2 (proposed) – Sara Greaves, CFO; Kim
Edlund, Director, Budget & Finance
12:00 PM INITIAL DISCUSSION ON ADVERTISING AND HIRING PROCESS – Board of County
Commissioners
12:10 PM CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over
whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; to
consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in
the State; to consult with counsel to obtain legal advice on a legal matter; to consult with staff, consultants, or other
individuals about pending or potential litigation; and to comply with a specific constitutional, statutory, or judicially
imposed requirement that prevents public disclosures about a particular proceeding or matter.)
1:00 PM ADJOURNMENT
Open Session Item
SUBJECT: Expansion of the Heart of the Civil War Heritage Area (HCWHA) to property
located at 18540 Showalter Road
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Liz Shatto, Executive Director, HCWHA; Rachel Nichols,
Washington County Assistant, HCWHA
RECOMMENDED MOTION: Approve the request to amend the boundaries of the
HCWHA to include a portion of the property located at 18540 Showalter Road.
REPORT-IN-BRIEF: The Hagerstown Aviation Museum is seeking to have a small area
within the Hagerstown Regional Airport included in the boundaries of the HCWHA, a state-
certified heritage area under the auspices of the Maryland Heritage Areas Authority (MHAA).
The approximate area that is being requested for inclusion is approximately 550ft by 400ft as
depicted on the attached map.
DISCUSSION: The County has already incorporated our heritage area into its Comprehensive
Plan by vote in 2006 with a subsequent amendment in 2017. In 2017, the airport and portions of
the Route 11 corridor were not included in the boundary amendment, even though there is
significant Civil War history associated with it due to the amount of industrial growth anticipated
for that entire area.
The current request would limit the extension of the heritage area boundary to a very targeted
area that includes the original Fairchild Dome and Executive Hangars in order to allow the
Hagerstown Aviation Museum and other non-profit organizations that may eventually be housed
there to be eligible for Maryland Heritage Areas Authority grant funding and technical support.
FISCAL IMPACT: n/a
CONCURRENCES: HCWHA Local Advisory Board
ALTERNATIVES: n/a
ATTACHMENTS: Location and vicinity map of the amendment area
AUDIO/VISUAL NEEDS: attached map
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Hagerstown Aviation Museum I Heart of the Civil War Heritage Area
Boundary Amendment Application Map
IVAI RS7MUSnEUM
AVIATION
Old Route 11 North Approximate Location
0 Miles
Washington County, Maryland
Open Session Item
SUBJECT: Update on EMS Staffing Challenges/Recommendations
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: R. David Hays, Director of Emergency Services; Dale Fishack,
President, WCVFRA; Kingsley Poole, Co-Chair, ESAC; Richard Hopkins, Co-Chair, ESAC
RECOMMENDATION: N/A
REPORT-IN-BRIEF: At the February 9, 2021 BOCC Meeting, County Staff presented the
BOCC with information on ALS staffing shortages that are occurring throughout the County at many
of the Volunteer EMS Companies. These shortages have created times, whereas, one or more of the
EMS companies have been without ALS coverage for twelve hours or more.
The 4 additional FF/Paramedic’s (Captain) approved by the BOCC will be placed in the Hancock
Vol. Fire Station each day, adding depth to the existing plan to house one (1) Full time FF for each
24 hour period. The four (4) ALS/FF positions provide additional strength to the DES’s ability to
augment the Vol. Corporations ALS staffing shortages.
The new positions are being hired off the current and previous advertisement for FF/Paramedics
(Captains). Those positions are an integrated part of staffing and required for the SAFER Grant. A
new staffing matrix was developed to better identify the sequence and steps to be utilized in the use
of County Staff who will augment the Vol. EMS Companies ALS Staffing during times of shortages.
DISCUSSION: On Monday, February 21st, WCVFRA President Fishack convened a meeting
of the EMS Companies to discuss plans for the use of the 4 additional FF/Paramedic (Captains) by
DES. During the meeting, additional conversations concerning the planned deployment of the 4
additional FF/Paramedics (Captains) were outlined.
FISCAL IMPACT: FY21 $176,400.64
$97,400.64 (25% wages/benefits), $79,000.00 (vehicle/equipment)
FY22 $389,602.56 (wages)
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Hybrid ALS Chase/Support System, ALS Supplemental Staffing Matrix
ALS/FF/Supervisor
Regional FF Station (2 FF’s w/ ALS Captain or 3 FF’s w/o)
Airport Fire Station (Daytime M-F, 2-3 FF’s)
1 FF 24 hrs. each day
Current FT Staffing (after SAFER Grant hiring is complete
Produced by R. D. Hays
Move to Williamsport, Station 2)
Daily staffing assigned to each station
Williamsport Fire 3 FF’s
Sharpsburg Fire 3 FF’s
Leitersburg Fire 2 FF’s, 1 Paramedic/FF
Clearspring Fire 2 FF’s, 1 Paramedic/FF
Rohrersville Fire 1 FF/Paramedic
Hancock Fire 1 FF, 1 Paramedic/FF
Washington County, Maryland
Division of Emergency Services
16232 Elliott Parkway, Williamsport, Maryland 21795
240-313-4360 Fax: 240-313-4361
February 25, 2021
Chiefs,
Below you will find the ALS staffing matrix indicating how DES will utilize County ALS resources to assist
with the varied staffing deficiencies occurring in many EMS Stations throughout Washington County.
It is the goal of the staffing matrix to provide a base guideline that helps identify the sequence of
staffing adjustments that can, or will be made (as appropriate). This document, coupled with the previous
deployment map showing the Hancock Fire receiving ALS staffing (2nd FF) will be presented to the BOCC in
Open Session. This will most likely occur on March 9th.
DES ALS Staffing Backfill Staffing Matrix
1 EMS Station without ALS
Co. 5 FF/ALS provider (18XX) moves to affected EMS Station (relocates with ALS Chase Vehicle).
Co. 5 is backfilled (to the extent practical) with a FF or FF/Paramedic (utilizing DES FF's or FF/ALS staff who are on or off duty).
2 EMS Stations without ALS
Co. 5 FF/ALS provider (18XX) moves to affected EMS Station (relocates with ALS Chase Vehicle).
Co. 5 is backfilled (to the extent practical) with a FF or FF/Paramedic (utilizing DES FF's or FF/ALS staff who are on or off duty).
Co. 9 FF/ALS Provider (18XX) moves to affected EMS Station (relocates with ALS Chase Vehicle).
Co. 9 is backfilled with a FF or FF/Paramedic (utilizing DES FF's or FF/ALS staff who are on or off duty).
3 EMS Stations without ALS
Co. 5 FF/ALS provider (18XX) moves to affected EMS Station (relocates with ALS Chase Vehicle).
Co. 5 is backfilled (to the extent practical) with a FF or FF/Paramedic (utilizing DES FF's or FF/ALS staff who are on or off duty).
Co. 9 FF/ALS Provider (18XX) moves to affected EMS Station (relocates with ALS Chase Vehicle).
Co. 9 is backfilled with a FF or FF/Paramedic (utilizing DES FF's or FF/ALS staff who are on or off duty).
FF/Paramedics who are off duty will be offered the opportunity for callback (OT or non-OT).
4 or more EMS Stations without ALS
All ALS Chase vehicles remain at primary assigned stations and system operates with ALS chase in support of existing Vol.
ALS and BLS Staffing on transport units.
Any EMS Station who is not fully staffed with at least 2 BLS providers for each ambulance (as required under the EMS Staffing MOU)
shall make notification to DES with a request for supplemental EMS staffing.
EMS Co.'s who receive supplemental EMS staffing (defined as primary ALS or BLS staffing) will be required to provide the County
with a cost share reimbursement, the amount or formula to be identified in the 2021 EMS Staffing MOU.
The DES will maintain the ability to make daily modifications to the above Staffing Matrix based on system demand, ALS or BLS
insufficiency, or other factors that may require a more dynamic staffing solution. DES will continue to make reasonable efforts to
help ensure primary ALS staffing is maintained throughout the system on a daily basis.
V/R,
R. David Hays
R. David Hays, Director
Open Session Item
SUBJECT: Contract Renewal (PUR-1453) - Uniforms for the Washington County Sheriff’s
Officers
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Sheriff Doug
Mullendore, Washington County Sheriff’s Office
RECOMMENDED MOTION: Move to renew the contract for Uniforms for the Washington
County Sheriff’s Office with Howard Uniform Company, of Baltimore, MD based on its letter
dated February 19, 2021 requesting an average of a three (3%) increase for FY’21.
REPORT-IN-BRIEF: On January 28, 2020 the Board of County Commissioners of Washington
County originally awarded a contract for the Uniform Services based on the Total Lump Sum Bid.
The contract term is for one (1) year with five (5) additional consecutive one (1) year periods
subject to written notice given by the County at least sixty (60) calendar days before the expiration
period. The County reserves the right to accept or reject any request for renewal by the Bidder and
any increase in cost.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the budgets of the various departments:
Judicial - 11300, Patrol - 11310, Process Servers – 11305, Detention 11320, Day Reporting Center
– 11305, and Central Booking – 11315.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Howard Uniform’s request for renewal letter dated 2/19/2021
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
2/19/2021
Brandi J. Naugle, CPPB
Washington County Purchasing Department
Washington County Administration Complex
100 West Washington Street, Room 3200
Hagerstown, MD 21740
Phone: 240.313.2330
Ms. Naugle,
Thank you for the business that we have received under PUR-1453 (Uniform for Judicial &
Patrol Deputies). We are interested in renewing this contract for another year with a request for
price increase attached. Our primary justification for the increase is directly related to the
Maryland minimum wage increases. In order to keep our pay scale competitive and balanced,
we have had to increase wages proportionally across the board for employees. In addition, we
have received a few supplier price increases and have had other COVID related expense
increases and this is all averaged into the 3% increase we are requesting.
Please let us know if you need anything else from our side and we hope you can renew our
contract based on this increase request.
Thank you,
Manish Butani
Washington County Sheriff's Department
Howard Uniform Company
2021 Price Increase Renewal Request
Justification - Maryland's minimum wage is increasing by 5.45% (from $11 to $11.60).
Based on the average amount of labor (processing and customization) required across items we are requesting a 3% increase for the renewal term
Line Item Line Item Description
Current Bid
Price
Increase
Request
New Price
Requested for
2021 Renewal
1 Uniform Dress Blouse $585.00 3.00%$602.55
2 Class A-B Trousers $159.00 3.00%$163.77
3 Class A-B L/S Shirts $154.00 3.00%$158.62
4 Class A-B S/S Shirts $143.00 3.00%$147.29
5 Patrol Jacket (48027)$259.00 3.00%$266.77
6 Winter Jacket (6120)$162.00 3.00%$166.86
7 Port Authority Legacy Jacket (J764)$45.00 3.00%$46.35
8 Port Authority Legacy Jacket (L764)$45.00 3.00%$46.35
9 Straw Hat (S40TB)$104.00 3.00%$107.12
10 Felt Hat (F40)$137.00 3.00%$141.11
11
Class C Trousers (8810X) - Must make
striping from 8670 french blue fabric to
match shirt exactly $106.00 3.00%$109.18
12A
Class C L/S Shirt (5038-B499) - Bidding
Blauer 8670 French Blue $87.00 3.00%$89.61
12B
Class C S/S Shirt (5038-499) - Bidding
Blauer 8675 French Blue $83.00 3.00%$85.49
13 Class C Trousers (74003)$44.00 3.00%$45.32
14A Class C L/S (72054)$86.00 3.00%$88.58
14B Class C L/S (72054T)$93.00 3.00%$95.79
14C Class C S/S Shirt (72054)$82.00 3.00%$84.46
14D Class C S/S Shirt (72054T)$88.00 3.00%$90.64
15A Neckties - 18"$6.00 3.00%$6.18
15B Neckties - 20"$6.50 3.00%$6.70
15C Neckties - 22"$7.00 3.00%$7.21
Quoted
2/20/2020
Class C S/S Shirt (5038-499) - Fech 95R66-
26 $83.00 3.00%$85.49
Quoted
2/20/2020
Class C S/S Shirt (5038-499) - Elbeco
3319N $77.00 3.00%$79.31
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-21-0055) - Hagerstown Regional
Airport Virtual Perimeter Monitoring Systems (VPMS) Upgrades
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Garrison
Plessinger, Director, Hagerstown Regional Airport
RECOMMENDED MOTION: Move to authorize by Resolution, the approval of the purchase
and upgrade of wireless technology for the Virtual Perimeter Monitoring Systems from Skyline
Technology Solutions of Glen Burnie, MD at the contracted unit prices totaling $127,267.86 based
on the contract awarded by Carroll County Government (RFP #49-F-2-18/19). The contract term
is effective December 1, 2020 through November 30, 2021.
REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants
authorization for the County to procure goods or services under contracts entered into by other
government entities. On items over $50,000, a determination to allow or participate in an
intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate
that the participation will provide cost benefits to the county or result in administrative efficiencies
and savings or provide other justification for the arrangement.
Acquisition of the equipment by utilizing the Carroll County Government’s contract and
eliminating our County’s bid process would result in administrative efficiencies for the
Hagerstown Regional Airport and the Purchasing Department as well as overall better pricing due
to economies of scale offered by the subject contract.
DISCUSSION: N/A
FISCAL IMPACT: Funding in the amount of $283,000 is available in the department’s Capital
Improvement Plan (CIP) account 515000-35-45010 COM026; Grant (MAA-GR-21-0135)
participation from Maryland Aviation Administration (MAA) in the amount $95,450.90 to cover
the State’s portion of the allowable costs, the County’s portion of the allowable costs is $31,816.96.
CONCURRENCES: Andrew Eshelman, Director of Division of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Skyline Network’s quote dated February 10, 2021.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PROPOSAL
Proposal #:
Date:
Terms:
15020
Net 30 Days
Sales Person:Kendra D Collier
02/10/2021
6956-F Aviation Boulevard
Glen Burnie, MD 21061
Phone: 410-766-1993
Fax: 410-766-5774
Skyline Technology Solutions, LLC
Hagerstown Regional Airport
18434 Showalter Rd
Hagerstown, MD 21742
Prepared For:
Hagerstown Regional Airport
18434 Showalter Rd
Hagerstown, MD 21742
Location:
Proposed Service:
1)1)
2)2)Skyline's proposal 12325 follows the CCPN contract Reference RFP: 49-F-1-18/19
3)3)
4)4)
5)5)Skyline' proposal 12325 is revised from proposal 12014. Material are to be provided by Hagerstown Regional
Airport per proposal 12324
6)6)
7)7)Skyline to:
8)8)- Showalter Gate:
9)9)install (1) enclosure with (1) hardened switch, (1) 1-door access control panel, (1) reader at existing pedestal
and connect access control system to gate operator, (2) 8MP cameras - one covering the area in front of the
gate, one general view of the field leading to runway 2. Connect location to terminal using (2) Fluidmesh radio
transceivers
10)10)
11)11)- Terminal Gate:
12)12)Install (1) new LifeSafety enclosure and (1) 2-reader expansion board in Fire Station IT room, install (1) reader
at the existing pedestal and connect access control system to gate operator
13)13)
14)14)- Hensen Gate:
15)15)install (1) enclosure with (1) hardened switch, (1) 1-door access control panel, (1) reader at existing pedestal
and connect access control system to gate operator, . Connect location to T-Hanger using (2) Fluidmesh radio
transceivers
Maintenance Facility:
- Install (1) enclosure with (1) hardened switch, (2) 180 Degree 8MP cameras - one covering the front and
one covering the back, Connect location to Control Tower using (2) Fluidmesh radio transceivers
Assumptions:
Price assumes all reader pedestals are in full working order and can be reused.
Price assumes there is (1) unused fully operational 110VAC outlet at each gate operator
Price assumes all gate operators are in full working order
Printed: 02/11/2021 10:58 AM (c) 2013 High 5 Software Page 1 of 2
PROPOSAL
Proposal #:
Date:
Terms:
15020
Net 30 Days
Sales Person:Kendra D Collier
02/10/2021
6956-F Aviation Boulevard
Glen Burnie, MD 21061
Phone: 410-766-1993
Fax: 410-766-5774
Skyline Technology Solutions, LLC
Price assumes camera on North East corner of Terminal parking lot is fully operational and locally powered
Price assumes HRA will provide (1) 110VAC outlet in Maintenance Building
Price Assumes there is direct line of sight between Maintenance Building and T Hangar
Price does not include any additional cards
Price does not include any additional training
Price does not include cardholder data entry
QTYNUMBERDESCRIPTION TOTALUNIT COST
$3,165.8001 $3,165.80Cables, connectors, conduit, install materials, adapter, monting
hardware, etc.
Electrical Allowance T&M
ITH-FRP-300-35
35FT ,10in,diameter FRO Pole, Class C5 Direct Bruial Installation
Set 30 foot Fiberglass Pole
Underground Trenching at 3 gates
Solar Panel Set and trenching
CCPN - Security Tech (Fac Spec Lev 2)
CCPN - PM (Project Manager)
CCPN - Engineer (Systems Engineer)
Customer Signature:
*Non-taxable Freight included if applicable.
MATERIALS
& FREIGHT*
DISCOUNT
SALES TAX
TOTAL $127,267.86
SUB TOTAL
$66,343.42
$0.00
$0.00
LABOR $60,924.44
Printed Name:
Date:
X
Printed: 02/11/2021 10:58 AM (c) 2013 High 5 Software Page 2 of 2
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-21-0056) – 2021 Ford Police
Interceptors Utility Vehicles for Washington County Sheriff’s Office
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Brandi Naugle, CPPB, Buyer - Purchasing Department, SGT. Alan
Matheny, Fleet Logistics and Commercial Vehicle Enforcement Supervisor
RECOMMENDED MOTION: Move to authorize by Resolution, for the Washington County
Sheriff’s Office to purchase fifteen (15) 2021 Ford Police Interceptor Utility vehicles, from
Apple Ford of Columbia, MD; the cost of each vehicle is $33,480 for the total amount of
$502,200 and to utilize another jurisdiction’s contract (#001B1600355) that was awarded by the
State of Maryland Department of General Services Office of Procurement and Logistics
statewide contract for Vans and SUV’s.
REPORT-IN-BRIEF: The Code of Public Laws of Washington County, Maryland (the Public
Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and
services through a contract entered into by another governmental entity, in accordance with the
terms of the contract, regardless of whether the County was a party to the original contract. The
State of Maryland Department of General Services Office of Procurement and Logistics took the
lead in soliciting the resulting agreement. If the Board of County Commissioners determines that
participation by Washington County would result in cost benefits or administrative efficiencies,
it could approve the purchase of this service in accordance with the Public Local Laws
referenced above by resolving that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with direct cost savings in the purchase of this service because of the
economies of scale this buying group leveraged. I am confident that any bid received as a result
of an independent County solicitation would exceed the spend savings that the State of
Maryland’s bid provides through this agreement. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting, and evaluating a bid.
This savings/cost avoidance would, I believe, be significant.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Washington County Sheriff’s Office Capital
Improvement Plan (CIP) account 600300-30-11310-VEH006-VHCL
CONCURRENCES: Sheriff Doug Mullendore
1. Process a formal bid and the County could possibly incur a higher cost for the purchase, or
2. Do not award the purchase of vehicles.
ATTACHMENTS: Apple Ford Quote dated, February 24, 2021
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
FORD
C1ppl i L NCOLN
Drive Us
Fleet/Government Sales
8800 Stanford Blvd. Columbia, MD 21045
February 24, 2021
SGT Alan Matheny #6404
SRT Paramedic
Fleet Logistics and Commercial Vehicle Enforcement Supervisor
Washington County Sheriff's Office
Quote for 2021 Ford Police Interceptor Utility AWD Riding the MD 13PO#00161600355.
Vehicle
2021 Ford Police Interceptor AWD 3.3L V6
$32,215.00
EQ
500A Equipment Group (Std)
BLT
Bluetooth
N/C
153
Front Tag Bracket
N/C
51R
Drivers Side LED Spot Lamp
N/C
18D
Global Unlock
N/C
19V
Rear View Camera on Demand
$320.00
52P
Hidden Door Lock Plunger (INC 68G)
$225.00
76R
Reverse Sensing System
$345.00
549
Mirrors- Heated Sideview
$65.00
60R
Noise Suppression Bonds (Ground Straps)
$145.00
43D _
Dark Car Feature
$40.00
$65.00
17T
Cargo Area Dome Lamp Red/White
59D
All Units Keyed Alike
$60.00
Color
Oxford White
Interior
Cloth Front/Rear Vinal
Delivery Days
140 ARO
Net Price:
$33,480.00
Please contact me with any questions, changes, or to finalize your order. I look forward to hearing from
You. You can reach me at 443-539-1223 or by e-mail at: Jskipper@AppleFord.com.
Thank you,
Justin Skipper
Open Session Item
SUBJECT: Construction Bid Award; Pavement Maintenance & Rehabilitation Program FY’21; Chip
Seal Applications, Contract No. MS-PMP-285-28
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the bid for the Pavement Maintenance &
Rehabilitation Program FY’21 Chip Seal Applications contract to the lowest responsive, responsible
bidder, Russell Standard Corp. of Fayetteville, PA for the amount of $1,197,220.53 which includes the
option to extend the contract for a period of up to two, one year extensions.
REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County’s website, and
on the State of Maryland’s website, e-Maryland Marketplace Advantage. Two (2) bids were received
on Wednesday, January 27, 2021 as listed below and further detailed on the attached bid tabulation.
Contractor: __Total Bid:__
Russell Standard Corp. $1,197,220.53
American Paving Fabrics, Inc. $1,223,588.56
The bids have been evaluated and the low bid is in order. The engineer’s estimate is $1,200,000.
DISCUSSION: The pavement maintenance & rehabilitation program for chip seal applications
involves pavement preservation and repair. Applications include providing single chip seal surface
treatment, double chip seal surface treatment, fog sealing, patching, and permanent pavement markings.
The project includes approximately 31 miles of treatment applications.
The contract follows standard State Highway Administration provisions for monthly liquid asphalt
price adjustments as used in prior years. The bid documents provide eighty (80) consecutive calendar
days to complete the work. The Notice to Proceed is anticipated on or about May 17, 2021 with a final
completion date of August 4, 2021. The bid documents include Liquidated Damages in the amount of
$500.00 per calendar day for work beyond the completion date and an option to extend the contract
additional years.
Motorists may experience some minor delays as a result of lane closures but there are no major road
closures associated with this work. Road work signs will be posted throughout the duration of work.
The road list is attached and will be posted on the County’s website for reference.
FISCAL IMPACT: This is a budgeted Capital Improvement Plan (CIP) project (RDI024). Total
expenses for the contract are estimated at $1,432,220.53; including $1,197,220.53 for proposed bid
award, $100,000 for inspection/testing, $60,000 for 5% construction contingency, and $75,000 for
asphalt adjustment costs.
CONCURRENCES: Director of Budget and Finance (Fiscal Impact)
ALTERNATIVES: This is the most cost effective and practical alternative; Roads are substandard and
need repairs to extend service life.
ATTACHMENTS: Bid Tabulation, Road List, Aerial Maps
AUDIO/VISUAL TO BE USED: Aerial Maps
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ITEM
DESCRIPTION NO. QTY. UNIT UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL
Maintenance of Traffic 101 1 LS 96,000.00$ 96,000.00$ 89,500.00$ 89,500.00$
Single Chip Seal - Emulsion, CRS-2PM 501A 2,500 GAL 2.65$ 6,625.00$ 3.92$ 9,800.00$
Single Chip Seal - No. 10 Aggregate 501B 35 TON 50.00$ 1,750.00$ 9.00$ 315.00$
Double Chip Seal - Emulsion, CRS-2PM 502A 238,182 GAL 2.65$ 631,182.30$ 3.92$ 933,673.44$
Double Chip Seal - No. 8 Aggregate 502B 3,644 TON 50.00$ 182,200.00$ 9.00$ 32,796.00$
Double Chip Seal - No. 10 Aggregate 502C 3,085 TON 50.00$ 154,250.00$ 9.00$ 27,765.00$
Double Chip Seal - County Facilities,Emulsion, CRS-2PM 503A 2,500 GAL 2.65$ 6,625.00$ 5.92$ 14,800.00$
Double Chip Seal - County Facilities, No. 8 Aggregate 503B 40 TON 50.00$ 2,000.00$ 9.00$ 360.00$
Double Chip Seal - County Facilities, No. 10 Aggregate 503C 35 TON 50.00$ 1,750.00$ 9.00$ 315.00$
Chip Seal Bar Patch - Emulsion, CRS-2PM 504A 8,577 GAL 2.65$ 22,729.05$ 3.92$ 33,621.84$
Chip Seal Bar Patch - No. 8 Aggregate 504B 231 TON 50.00$ 11,550.00$ 9.00$ 2,079.00$
CONTINGENT - Fog Seal - CSS-1H 505 2,500 GAL 3.35$ 8,375.00$ 4.70$ 11,750.00$
Pavement Marking Paint - Lines 507 428,852 LF 0.16$ 68,616.32$ 0.14$ 60,039.28$
No Preheat Heat Applied Permanent Preformed
Thermoplastic Pavement Markings - 12" Wide Crosswalk 508 94 SF 5.69$ 534.86$ 11.00$ 1,034.00$
No Preheat Heat Applied Permanent Preformed
Thermoplastic Pavement Markings - Lines, 24" Wide Stop
Bars 509 250 SF 8.57$ 2,142.50$ 11.00$ 2,750.00$
CONTINGENT - No Preheat Heat Applied Permanent
Preformed Thermoplastic Pavement Markings - Legends,
Letters 510 65 SF 6.85$ 445.25$ 23.00$ 1,495.00$
No Preheat Heat Applied Permanent Preformed
Thermoplastic Pavement Markings - Symbols, Railroad
Crossing 511 65 SF 6.85$ 445.25$ 23.00$ 1,495.00$
TOTALS 1,197,220.53$ 1,223,588.56$
WASHINGTON COUNTY, MARYLAND - DIVISION OF ENGINEERING
PAVEMENT MAINTENANCE AND REHABILITATION PROGRAM FY-'21
CHIP SEAL APPLICATIONS
CONTRACT NO. MS-PMP-285-28
Bid Opening: January 27, 2021 at 2:00 p.m.
Hanover, MD
Russell Standard Corp.
Fayetteville, PA
American Paving Fabrics, Inc.
PROPOSED FY'21 CHIP SEAL ROAD LIST PROJECT NO. 28-286
MILE
Sandy Mile Road Western Pike - MD 144 PA Line 1.72
Creek Road Sandy Mile Road Hancock Town Limits 2.35
Broadfording Road Blairs Valley Road St. Paul Road 2.71
Pearre Road Woodmont Road Ziegler Road 2.48
Trego Mountain Road Trego Road Chestnut Grove Road 1.90
Marble Quarry Road Rohrersville Road - MD 67 Mount Briar Road 1.30
Burnside Bridge Road East High Street Porterstown Road 4.28
Crystal Falls Drive Orange Blossom Court National Pike - MD 40 5.68
Republican Avenue Mapleville Road - MD 66 Crystal Falls Drive 0.80
Black Rock Lane Crystal Falls Drive Cul de sac 0.24
White Oak Drive Crystal Falls Drive Dead End 0.35
Academy Lane Crystal Falls Drive Gate 0.28
Jugtown Road Dead End End of Pavement 0.38
Neck Road Falling Waters Road Dead End 2.53
Natural Well Road Falling Waters Road Dam #4 Road 1.84
Dellinger Road Neck Road Dam #4 Road 1.84
Avis Mill Road Dellinger Road Dead End 0.65
TOTAL 31.33
ROAD NAME TO
LENGTH
PROPOSED FY2021 PMP CHIP SEAL: EASTERN SECTION
BoonsboroMountainRd
Gilardi
Rd
Mill Point Rd
Mountain
Laurel
Rd
BenevolaChurchRd
Mapleville
Rd
MountLenaRd
WildernessRunRd
Lemuel Ln
CoolHollowRd
StottlemyerRd
Ruble Rd
RidenourRd
Interstate70
Black Rock Rd
Interstate70
MountAetnaRd
CrystalFallsDr
Greenbriar Rd
JugtownRd
MaplevilleRd
PondsvilleRd
CrystalFallsDr
WolfsvilleRd
Jefferson Blvd
FoxvilleRd
WarnerHollowRd
Old Forge Rd
CaveHillRd
LeitersburgSmithsburgRdBeckRd
RoweRd
RavenRockRd
UngerRd
PleasantValleyRd
RavenRockRd
RitchieRd
PoplarGroveRd
SmithbsurgPk
WeltyChurchRd
KretsingerRdGreensburgRd
MongRd
PenMarHighRockRd
ReservoirRd
Smithsburg
Legend
0 0.5 1 1.5 2Miles
- Road Centerlines
- Municipal Boundaries
- Scheduled FY21 Chip Seal Roads $
Crystal Falls Drive Double Chip Seal 5.68Republican Avenue Double Chip Seal 0.80Black Rock Lane Double Chip Seal 0.24White Oak Drive Double Chip Seal 0.35Academy Lane Double Chip Seal 0.28Jugtown Road Double Chip Seal 0.38
Treatment TypeRoad Name Length (Miles)
SpielmanRd
Shaffer Rd
BakersvilleRd
ReichardRd
FairplayRd
JordanRd
TaylorsLandingRd TommytownRd
SharpsburgPike
KeedysvilleRd
Smoketown
Rd
MondellRd
Powell Rd
Sprecher Rd
ManorChurchRd
UniversityRd ShadyLn
PrintzRd
LappansRd
OverlookDr
RoutzahnRd
BenevolaNewcomer Rd
DebLnBarnesRd
RoxburyRd
MillPointRd
MonroeRd
LappansRd
ShepherdstownPk
WheelerRd
HufferLn
SolomansValleyLn
GirlScoutRd
Michaels
Ct
ThackerDr
King Rd
DogstreetRd
Netz Rd
CleavlandtownRd
Moser
Rd
ZittlestownRd
LambsKnollRd
ParkHallRd
Amos
Reeder
Rd
RedHillRd
Mount
Bri
ar
Rd
GeetingRd
ChurcheyRd
ShepherdstownPk
MarbleQuarryRd
Snyders LandingRd
Mondell Rd
MansfieldRd
ShepherdstownPk
CanalRd
MillersSawmillRd
BurnsideBridgeRd
Harpers
Ferry
Rd
LimekilnRd
NickRd
Mills
Rd
ChesnutGroveRd
TregoMountainRd
LocustGrove
Rd
TregoRd
MillbrookRd
PleasantvilleRd
Back
Rd
DarganRd
HoffmasterRd
HarpersFerryRd
HarpersFerryRdSandy Hook RdArthurRdClarkRd
Keep Tryst Rd
MillerAve
Weverton
RdBrownRd
ChesnutGroveRd
ReedRd
FrogEyeRd
YarrowsburgRd
GarrettsMillRd
BotelerRd
BrownsvilleRd
YourtreeRd
HarpersFerryRd
KaetzelRd
TownsendRd
Lappan
s
R
d
Woburn Rd
Osage Dr
La
k
e
D
r
Ru
s
t
i
c
L
n
Hawks L
a
n
d
i
n
g
PROPOSED FY2021 CHIP SEAL: SOUTHERN SECTION
$
Trego Mountain Road Double Chip Seal 1.90Marble Quarry Road Double Chip Seal 1.30Burnside Bridge Road Double Chip Seal 4.28
Treatment TypeRoad Name Length (Miles)
PROPOSED FY2021 PMP CHIP SEAL: CENTRAL SECTION
Hagerstown
Williamsport
KiefferFunkRd
ReidtownRd
LehmansMillRd
ByersRd
StriteRd
Leitersburg Pike
LeitersMillRdMarshPike
AirView Rd
OldForgeRd ClopperRd
TrovingerMillRd
Showalter Rd
Interstate70
Interstate70
Rench Rd
CollegeRd
RoxburyRd
OldNationalPk
WagamanRd
DownsvillePike
LappansRd
CrossfieldRd
NaturalWellRd
NeckRd
SpielmanRd
FallingWatersRd
Dellinger Rd
DamNumber4Rd
Bottom Rd
ClearSpringRd
KempsMillRd
ClearSpringRd
Interstate 70
Interstate70
Spickler
Rd
RockdaleRd
BroadfordingRd
HicksvilleRd
Fairview Rd
National Pike
National Pike
Interstate
81
Earth
Care
Rd
SpadeRd BroadfordingRd
GossardMillRd
FairviewRd
ShinhamRdWishardRd
GreencastlePike
CearfossPike
Daley
Rd
0 1 2 3 4Miles
Legend
- Road Centerlines- Municipal Boundaries
- Scheduled FY21 Chip Seal Roads
Funkstown
$
Neck Road Double Chip Seal 2.53Natural Well Road Double Chip Seal 1.84Dellinger Road Double Chip Seal 1.84Avis Mill Road Double Chip Seal 0.65
Treatment TypeRoad Name Length (Miles)
OldDeneen Rd
WillowRd
RoundTopRd
WoodmontRdHenlineRd
Interstate68 Interstate68
Reel
Rd
Seavolt
Rd
HeavenlyAcresRidge
WhiteOakRidge
Interstate70
SlabtownRd
Pecktonville
Rd
KuhnsRidgeRd
Indian
Springs
Rd
KeeferRd
NationalPike
CatholicChurch Rd
HangingRockRd
Interstate70
WoodmontRd
PearreRoad
LongHollow
PROPOSED FY2021 PMP CHIP SEAL: WESTERN SECTION
Hancock
Clear Spring
$
Sandy Mile Road Double Chip Seal 1.72Creek Road Double Chip Seal 2.35Broadfording Road Double Chip Seal 2.71Pearre Road Double Chip Seal 2.48
Treatment TypeRoad Name Length (Miles)
Open Session Item
SUBJECT: Construction Bid Award; Pavement Maintenance & Rehabilitation Program FY’21 Hot
Mix Asphalt Applications, Contract No. MS-PMP-285-28
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the bid for the Pavement Maintenance &
Rehabilitation Program FY’21 Hot Mix Asphalt Applications contract to the lowest responsive,
responsible bidder, L.W. Wolfe Enterprises, Inc. of Myersville for the amount of $2,958,598.50 which
includes the option to extend the contract for a period of up to two, one year extensions.
REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County’s website, and on
the State of Maryland’s website, e-Maryland Marketplace Advantage. Three (3) bids were received on
Wednesday, January 27, 2021 as listed below and further detailed on the attached bid tabulation.
Contractor: __Total Bid:__
L.W. Wolfe Enterprises, Inc. $2,958,598.50
Craig Paving, Inc. $3,099,981.55
C. William Hetzer, Inc. $3,382,073.85
The bids have been evaluated and the low bid is in order. The engineer’s estimate is $3,000,000.
DISCUSSION: The pavement maintenance & rehabilitation program for hot mix asphalt applications
involves pavement preservation, repair, and rehabilitation. Applications include providing superpave
hot mix asphalt overlays, patching, crack filling, and permanent pavement markings. The project
includes approximately 16 miles of paving applications.
The contract follows standard State Highway Administration provisions for monthly liquid asphalt price
adjustments as used in prior years. The bid documents provide one hundred eighty-five (185)
consecutive calendar days to complete the work. The Notice to Proceed is anticipated on or about April
12, 2021 with a final completion date of October 13, 2021. The bid documents include Liquidated
Damages in the amount of $500.00 per calendar day for work beyond the completion date and an option
to extend the contract additional years.
Motorists may experience some minor delays as a result of lane closures but there are no major road
closures associated with this work. Public notices will be made and road work signs posted prior to the
start of work. The road list will be posted on the County’s website for reference.
FISCAL IMPACT: This is a budgeted Capital Improvement Plan (CIP) project (RDI024).
Total expenses for the hot mix asphalt applications contract are estimated at $3,481,598.50; including
$2,958,598.50 for proposed bid award, $225,000 for inspection/testing, $148,000 for 5% construction
contingency, and $150,000 for asphalt adjustment costs.
CONCURRENCES: Director of Budget and Finance (Fiscal Impact)
ALTERNATIVES: This is the most cost effective and practical alternative. Roads are substandard and
need repairs to extend service life.
ATTACHMENTS: Bid Tabulation, Road List, Aerial Maps
AUDIO/VISUAL TO BE USED: Aerial Maps
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ITEM
DESCRIPTION NO. QTY. UNIT UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL UNIT PRICE ITEM TOTAL
Maintenance Of Traffic 101 1 LS 147,000.00$ 147,000.00$ 161,000.00$ 161,000.00$ 83,570.00$ 83,570.00$
Temporary Traffic Signs 102 192 SF 30.00$ 5,760.00$ 6.00$1,152.00$ 19.00$ 3,648.00$
Contingent - Portable Variable Message Sign (PVMS)103 20 DAY 250.00$ 5,000.00$ 75.00$ 1,500.00$ 90.00$ 1,800.00$
Contingent - Removal of Pavement 201 20 CY 150.00$ 3,000.00$ 20.00$ 400.00$ 145.00$ 2,900.00$
Contingent - Removal of Curb 202 50 LF 65.00$ 3,250.00$ 5.00$250.00$ 6.70$335.00$
Contingent - Stabilization, Type - 1 501 100 CY 77.21$ 7,721.00$ 10.00$ 1,000.00$ 60.00$ 6,000.00$
Contingent - Stabilization, Type - 2 502 100 CY 106.82$ 10,682.00$ 20.00$ 2,000.00$ 60.00$ 6,000.00$
Contingent - 4" Graded Aggregate Base 503 100 TON 38.32$ 3,832.00$ 16.50$ 1,650.00$ 31.00$ 3,100.00$
Contingent - Hot Mix Asphalt Superpave 4.75 mm (PG64S-22)504 250 TON 86.47$ 21,617.50$ 78.50$ 19,625.00$ 87.00$ 21,750.00$
Hot Mix Asphalt Superpave 9.5 mm (PG64S-22)505 19,217 TON 66.01$ 1,268,514.17$ 65.60$ 1,260,635.20$ 65.00$ 1,249,105.00$
Hot Mix Asphalt Superpave 12.5 mm (PG64H-22)506 100 TON 91.49$ 9,149.00$ 67.40$ 6,740.00$ 92.00$ 9,200.00$
Hot Mix Asphalt Superpave 19.0 mm (PG64S-22)507 100 TON 87.22$ 8,722.00$ 60.15$ 6,015.00$ 86.00$ 8,600.00$
Contingent - Hot Mix Asphalt Superpave 25.0 mm (PG64S-22)508 100 TON 87.22$ 8,722.00$ 55.40$ 5,540.00$ 85.00$ 8,500.00$
Ultra-Thin Bonded Wearing Course 509 25,410 SY 3.39$86,139.90$ 5.50$139,755.00$ 7.65$194,386.50$
Contingent - Hot Mix Asphalt Superpave 9.5 mm (PG64S-22) for Driveway Tie-in Handwork
and HMA Berms 510 778 TON 87.50$ 68,075.00$ 88.70$ 69,008.60$ 135.00$ 105,030.00$
Hot Mix Asphalt Superpave 9.5 mm (PG64S-22) for Wedge & Leveling 511 2,582 TON 69.03$ 178,235.46$ 66.60$ 171,961.20$ 90.00$ 232,380.00$
Hot Mix Asphalt Superpave 9.5 mm (PG64S-22) for Level Course 512 2,064 TON 69.06$ 142,539.84$ 79.10$ 163,262.40$ 115.00$ 237,360.00$
Hot Mix Asphalt Superpave 19.0 mm (PG64S-22) for Wedge & Leveling 513 160 TON 64.80$ 10,368.00$ 61.40$ 9,824.00$ 97.00$ 15,520.00$
Paving Fabric for Joint Repair 514 500 LF 3.75$1,875.00$ 3.60$1,800.00$ 3.55$1,775.00$
Paving Fabric 515 29,627 SY 2.70$79,992.90$ 2.85$84,436.95$ 2.80$82,955.60$
Contingent: Paving Mat 516 500 SY 4.10$2,050.00$ 4.00$2,000.00$ 3.95$1,975.00$
Contingent: Paving Membrane 517 500 LF 4.15$2,075.00$ 3.90$1,950.00$ 3.80$1,900.00$
Hot Mix Asphalt Patches (Base Mix)518 5,175 TON 71.48$ 369,909.00$ 84.80$ 438,840.00$ 105.00$ 543,375.00$
Contingent - Hot Mix Asphalt Patches (Surface Mix)519 755 TON 87.81$ 66,296.55$ 88.40$ 66,742.00$ 120.00$ 90,600.00$
Contingent - Saw Cut Hot Mix Asphalt Patches (Base Mix)520 50 TON 128.69$ 6,434.50$ 44.00$ 2,200.00$ 105.00$ 5,250.00$
Contingent - Saw Cut Hot Mix Asphalt Patches (Surface Mix)521 25 TON 132.40$ 3,310.00$ 44.00$ 1,100.00$ 125.00$ 3,125.00$
Milling Hot Mix Asphalt Pavement 0"-2" Depth 522 124,707 SY 1.33$165,860.31$ 2.10$261,884.70$ 2.00$249,414.00$
Milling Hot Mix Asphalt Pavement 0"-6" Depth 523 1,000 SY 6.82$6,820.00$ 5.25$5,250.00$ 4.55$4,550.00$
Crack Filling 524 31,843 LB 1.95$62,093.85$ 1.90$60,501.70$ 1.75$55,725.25$
Adjust Existing Manhole 525 22 EACH 350.00$ 7,700.00$ 210.00$ 4,620.00$ 140.00$ 3,080.00$
Pavement Marking Paint - 5" Wide Lines 526 75,304 LF 0.18$13,554.72$ 0.15$11,295.60$ 0.15$11,295.60$
Lead Free Reflective Thermoplastic Pavement Markings, 5" Wide Lines 527 51,888 LF 0.90$46,699.20$ 0.90$46,699.20$ 0.85$44,104.80$
Lead Free Reflective Thermoplastic Pavement Markings, 10" Wide Lines 528 250 LF 1.82$455.00$ 1.75$437.50$ 1.70$425.00$
No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Lines,
24" Wide Stop Bars 529 1,656 SF 6.60$10,929.60$ 6.25$10,350.00$ 6.10$10,101.60$
No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings - Lines,
12" Wide Crosswalks 530 160 SF 22.00$ 3,520.00$ 6.25$1,000.00$ 6.10$976.00$
No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings -
Symbols, Arrows 531 45 SF 22.00$ 990.00$ 21.00$ 945.00$ 20.25$ 911.25$
No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings -
Legends, Letters 532 33 SF 22.00$ 726.00$ 21.00$ 693.00$ 20.25$ 668.25$
No Preheat Heat Applied Permanent Preformed Thermoplastic Pavement Markings -
Symbols, Railroad Crossing 533 130 SF 22.00$ 2,860.00$ 21.00$ 2,730.00$ 20.25$ 2,632.50$
Contingent - 6 Inch Driveway Mix No. 6 534 10 SY 448.00$ 4,480.00$ 65.00$ 650.00$ 86.00$ 860.00$
Removal of Pavement Markings, Lines 535 37,210 LF 1.05$39,070.50$ 1.00$37,210.00$ 0.95$35,349.50$
Contingent - Removal of Pavement Letters, Symbols, Arrows, and Numbers 536 5 EACH 66.00$ 330.00$ 63.00$ 315.00$ 61.00$ 305.00$
Contingent - Concrete Mountable Curb Replacement 601 100 LF 70.73$ 7,073.00$ 40.00$ 4,000.00$ 28.50$ 2,850.00$
Contingent - Concrete Curb Replacement 602 100 LF 56.93$ 5,693.00$ 40.00$ 4,000.00$ 28.00$ 2,800.00$
Contingent - Concrete Curb Opening 603 2 EACH 2,000.00$ 4,000.00$ 450.00$ 900.00$ 670.00$ 1,340.00$
Contingent - Shoulder Edge Drop Off Grading Adjustment 604 350 TON 49.15$ 17,202.50$ 18.25$ 6,387.50$ 30.00$ 10,500.00$
Contingent: 5 Inch Concrete Sidewalk and Ramps 605 100 SF 30.00$ 3,000.00$ 7.00$700.00$ 11.00$ 1,100.00$
Contingent: Detectable Warning Surface 606 20 SF 75.00$ 1,500.00$ 45.00$ 900.00$ 30.50$ 610.00$
Contingent - Placing Furnished Topsoil, 4" Depth 701 2,000 SY 6.46$12,920.00$ 3.40$6,800.00$ 4.60$9,200.00$
Contingent - Seeding Disturbed Areas, Type II 702 2,000 SY 3.00$6,000.00$ 1.00$2,000.00$ 0.95$1,900.00$
Contingent - Turfgrass Sod Establishment 703 250 SY 8.20$2,050.00$ 2.50$625.00$ 9.30$2,325.00$
Contingent - Type A Soil Stabilization Matting 704 1,000 SY 4.80$4,800.00$ 1.30$1,300.00$ 1.45$1,450.00$
Contingent - Traffic Signal Loop Detector 801 2 EACH 4,000.00$ 8,000.00$ 3,700.00$ 7,400.00$ 3,730.00$ 7,460.00$
BID TOTALS 2,958,598.50$
L. W. Wolfe Enterprises, Inc.C. William Hetzer, Inc.
Hagerstown, MD
3,382,073.85$
Hagerstown, MD
Craig Paving, Inc.
Myersville, MD
3,099,981.55$
WASHINGTON COUNTY, MARYLAND - DIVISION OF ENGINEERING
PAVEMENT MAINTENANCE AND REHABILITATION PROGRAM FY-'21 HOT MIX
ASPHALT (HMA) APPLICATIONS
CONTRACT NO. MS-PMP-285-28
BID TABULATION
BID OPENING: January 27, 2021 AT 10:00 AM
2/1/2021 1
PROPOSED FY'21 HMA ROAD LIST PROJECT NO. 28-285
MILE
PATCH & OVERLAY
Cavetown Church Road MD 64 Mapleville Road 0.82 P&O
Grosh Avenue Hickory School Road Dead End 0.19 P&O
Beckley Road Virginia Avenue - MD 11 Dead End 0.15 P&O
Barrett Court Woburn Road Cul-de-sac 0.16 P&O
Dustin Court Woburn Road Cul-de-sac 0.12 P&O
Broadfording Road Martin Street Blair's Valley Road 0.80 P&O
Robins Glenn Drive Robinwood Drive Kellys Lane 0.10 P&O
Cristins Circle Robins Glenn Drive Cul-de-sac 0.05 P&O
Daniels Circle Kellys Lane Cul-de-sac 0.11 P&O
Kellys Lane Daniels Circle Cul-de-sac 0.06 P&O
Hartle Road Mount Aetna Road Cul-de-sac 0.33 P&O
Pacer Avenue Mapleville Road - MD 66 Cul-de-sac 0.11 P&O
Trotter Drive Cul-de-sac Cul-de-sac 0.38 P&O
Horseshoe Lane Mapleville Road - MD 66 Cul-de-sac 0.21 P&O
Wagaman Road Sharpsburg Pike - MD 65 Garis Shop Road 1.00 P&O
Wandering Lane Wagaman Road Cul-de-sac 0.51 P&O
Sub Total 5.09
MILL & OVERLAY
Hickory School Road Virginia Avenue - MD 11 School Transition 0.26 M&O
Mount Aetna White Hall Road Mapleville Road - MD 66 1.38 M&O
Seminole Drive Jefferson Bouevrd - MD 64 Beaverbrooke 0.34 M&O
Navajo Circle Seminole Drive Seminole Drive 0.05 M&O
Ottawa Drive Seminole Drive Comanche Drive 0.19 M&O
Comanche Drive Ottawa Drive Seminole Drive 0.23 M&O
Mohawk Drive Seminole Drive Seminole Drive 0.28 M&O
Iroquis Avenue Jefferson Boulevard - MD 64 Seminole Drive 0.13 M&O
Weaver Avenue Maugans Avenue Showalter Road 0.51 M&O
Ronnie Drive Jefferson Boulevard - MD 64 Bennie Drive 0.21 M&O
Margaret Drive Jefferson Boulevard - MD 64 Dead End 0.17 M&O
Marvin Avenue Margaret Drive Belvedere Road 0.19 M&O
Evelyn Avenue Ronnie Drive Belvedere Road 0.14 M&O
Belvedere Road Jefferson Boulevard - MD 64 Dead End 0.24 M&O
Bennie Road Belvedere Road Dead End 0.17 M&O
Bailey Road Mount Aetna Martin Circle 0.26 M&O
O'Toole Drive Martin Circle Cul-de-sac 0.68 M&O
Martin Circle O'Toole Drive Cul-de-sac 0.15 M&O
Walters View O'Toole Drive Cul-de-sac 0.12 M&O
Carter Way O'Toole Drive Cul-de-sac 0.10 M&O
Roberts Lane O'Toole Drive Cul-de-sac 0.11 M&O
Roxbury Road Garis Shop Road Pavement Transition 0.87 M&O
Donelson Drive Viginia Avenue - MD 11 Tammany Manor Road 0.20 M&O
Hampton Road Donelson Drive Tammany Manor Road 0.33 M&O
Mount Williams Circle Donelson Drive Tammany Manor Road 0.15 M&O
Maugansville Road I-81 Ramp Transition Maugansville Railroad Crossing 1.75 M&O
Sub Total 7.46
PATCH & CRACK FILL
Cedar Ridge Road Clear Spring Road - MD 68 Rufus Wilson Road 1.92 P&CF
Orange Blossom Crystal Falls Drive Cul-de-sac 0.3 P&CF
Randall Lane Neck Road Cul de sac 0.62 P&CF
Ayoub Lane Sasha Boulevard Top Flite Court 0.18 P&CF
Shaool Place Ayoub Lane Cul-de-sac 0.05 P&CF
Shalom Lane Sasha Boulevard Cul-de-sac 0.35 P&CF
Chuck Lane Shalom Lane Cul-de-sac 0.14 P&CF
Sub Total 3.56
TREATMENTLENGTH
RL-1
PROPOSED FY2021 PMP HMA: EASTERN SECTION
BoonsboroMountainRd
Gilardi
Rd
Mill Point Rd
Mountain
Laurel
Rd
BenevolaChurchRd
Mapleville
Rd
MountLenaRd
WildernessRunRd
Lemuel Ln
CoolHollowRd
StottlemyerRd
Ruble Rd
RidenourRd
Interstate70
Black Rock Rd
Interstate70
MountAetnaRd
CrystalFallsDr
Greenbriar Rd
JugtownRd
MaplevilleRd
PondsvilleRd
CrystalFallsDr
WolfsvilleRd
Jefferson Blvd
FoxvilleRd
WarnerHollowRd
Old Forge Rd
CaveHillRd
LeitersburgSmithsburgRdBeckRd
RoweRd
RavenRockRd
UngerRd
PleasantValleyRd
RavenRockRd
RitchieRd
PoplarGroveRd
SmithbsurgPk
WeltyChurchRd
KretsingerRdGreensburgRd
MongRd
PenMarHighRockRd
ReservoirRd
Smithsburg
Legend
0 0.75 1.5 2.25 3Miles
- Road Centerlines
- Municipal Boundaries $- Scheduled FY21 HMA
Cavetown Church Road 0.82 Patch & Overlay
Pacer Avene 0.11 Patch & Overlay
Trotter Drive 0.38 Patch & Overlay
Horseshoe Lane 0.21 Patch & Overlay
Seminole Drive 0.34 Mill & Overlay
Navajo Circle 0.05 Mill & Overlay
Ottowa Drive 0.19 Mill & Overlay
Comanche Drive 0.23 Mill & Overlay
Mowhawk Drive 0.28 Mill & Overlay
Iroquis Avenue 0.13 Mill & Overlay
Bailey Road 0.26 Mill & Overlay
O'toole Drive 0.68 Mill & Overlay
Martin Circle 0.15 Mill & Overlay
Walters View 0.12 Mill & Overlay
Carter Way 0.10 Mill & Overlay
Roberts Lane 0.11 Mill & Overlay
Orange Blossom Court 0.30 Patch & Crackfill
Treatment TypeRoad Name Length (Miles)
SpielmanRd
Shaffer Rd
BakersvilleRd
ReichardRd
FairplayRd
JordanRd
TaylorsLandingRd TommytownRd
SharpsburgPike
KeedysvilleRd
Smoketown
Rd
MondellRd
Powell Rd
Sprecher Rd
ManorChurchRd
UniversityRd ShadyLn
PrintzRd
LappansRd
OverlookDr
RoutzahnRd
BenevolaNewcomer Rd
DebLnBarnesRd
RoxburyRd
MillPointRd
MonroeRd
LappansRd
ShepherdstownPk
WheelerRd
HufferLn
SolomansValleyLn
GirlScoutRd
Michaels
Ct
ThackerDr
King Rd
DogstreetRd
Netz Rd
CleavlandtownRd
Moser
Rd
ZittlestownRd
LambsKnollRd
ParkHallRd
Amos
Reeder
Rd
RedHillRd
Mount
Bri
ar
Rd
GeetingRd
ChurcheyRd
ShepherdstownPk
MarbleQuarryRd
Snyders LandingRd
Mondell Rd
MansfieldRd
ShepherdstownPk
CanalRd
MillersSawmillRd
BurnsideBridgeRd
Harpers
Ferry
Rd
LimekilnRd
NickRd
Mills
Rd
ChesnutGroveRd
TregoMountainRd
LocustGrove
Rd
TregoRd
MillbrookRd
PleasantvilleRd
Back
Rd
DarganRd
HoffmasterRd
HarpersFerryRd
HarpersFerryRdSandy Hook RdArthurRdClarkRd
Keep Tryst Rd
MillerAve
Weverton
RdBrownRd
ChesnutGroveRd
ReedRd
FrogEyeRd
YarrowsburgRd
GarrettsMillRd
BotelerRd
BrownsvilleRd
YourtreeRd
HarpersFerryRd
KaetzelRd
TownsendRd
Lappan
s
R
d
Woburn Rd
Osage Dr
La
k
e
D
r
Ru
s
t
i
c
L
n
Hawks L
a
n
d
i
n
g
PROPOSED FY2021 HMA: SOUTHERN SECTION
$
Barrett Court Patch & Overlay 0.16
Dustin Drive Patch & Overlay 0.12
Roxbury Road Mill & Overlay 0.87
Treatment TypeRoad Name Length (Miles)
PROPOSED FY2021 PMP HMA: CENTRAL SECTION
Hagerstown
Williamsport
KiefferFunkRd
ReidtownRd
LehmansMillRd
ByersRd
StriteRd
Leitersburg Pike
LeitersMillRdMarshPike
AirView Rd
OldForgeRd ClopperRd
TrovingerMillRd
Showalter Rd
Interstate70
Interstate70
Rench Rd
CollegeRd
RoxburyRd
OldNationalPk
WagamanRd
DownsvillePike
LappansRd
CrossfieldRd
NaturalWellRd
NeckRd
SpielmanRd
FallingWatersRd
Dellinger Rd
DamNumber4Rd
Bottom Rd
ClearSpringRd
KempsMillRd
ClearSpringRd
Interstate 70
Interstate70
Spickler
Rd
RockdaleRd
BroadfordingRd
HicksvilleRd
Fairview Rd
National Pike
National Pike
Interstate
81
Earth
Care
Rd
SpadeRd BroadfordingRd
GossardMillRd
FairviewRd
ShinhamRdWishardRd
GreencastlePike
CearfossPike
Daley
Rd
Legend
0 1 2 3 4Miles
- Road Centerlines
- Municipal Boundaries
Funkstown
$- Scheduled FY21 HMA
Grosh Avenue Patch & Overlay 0.19
Beckley Road Patch & Overlay 0.15
Robins Glenn Drive Patch & Overlay 0.10
Cristins Circle Patch & Overlay 0.05
Daniels Circle Patch & Overlay 0.11
Kellys Lane Patch & Overlay 0.06
Hartle Road Patch & Overlay 0.33
Wagaman Road Patch & Overlay 1.00
Wandering Lane Patch & Overlay 0.51
Hickory School Road Mill & Overlay 0.26
Weaver Avenue Mill & Overlay 0.51
Ronnie Drive Mill & Overlay 0.21
Margaret Drive Mill & Overlay 0.17
Marvin Avenue Mill & Overlay 0.19
Evelyn Avenue Mill & Overlay 0.14
Belvedere Road Mill & Overlay 0.24
Bennie Road Mill & Overlay 0.17
Donelson Drive Mill & Overlay 0.20
Hampton Road Mill & Overlay 0.33
Mount Williams Circle Mill & Overlay 0.15
Maugansville Road Mill & Overlay 1.75
Cedar Ridge Road Patch & Crackfill 1.92
Randall Lane Patch & Crackfill 0.62
Ayoub Lane Patch & Crackfill 0.18
Shaool Place Patch & Crackfill 0.05
Shalom Lane Patch & Crackfill 0.35
Chuck Lane Patch & Crackfill 0.14
Treatment TypeRoad Name Length (Miles)
OldDeneen Rd
WillowRd
RoundTopRd
WoodmontRdHenlineRd
Interstate68 Interstate68
Reel
Rd
Seavolt
Rd
HeavenlyAcresRidge
WhiteOakRidge
Interstate70
SlabtownRd
Pecktonville
Rd
KuhnsRidgeRd
Indian
Springs
Rd
KeeferRd
NationalPike
CatholicChurch Rd
HangingRockRd
Interstate70
WoodmontRd
PearreRoad
LongHollow
PROPOSED FY2021 PMP HMA: WESTERN SECTION
Hancock
Clear Spring
Broadfording Road Patch & Overlay 0.80
Treatment TypeRoad Name Length (Miles)
Open Session Item
SUBJECT: Maryland 9-1-1 Board – Approval to Submit Application and Accept Awarded
Funding
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Brian Albert, Emergency Communications Center Operations,
Division of Emergency Services and Allison Hartshorn, Grant Manager, Office of Grant
Management
RECOMMENDED MOTION: Move to approve the submission of the grant application for
the Maryland 9-1-1 Board in the amount of $1,395,818.52 and accept funding as awarded for
Next Generation Core Services.
REPORT-IN-BRIEF: The Maryland 9-1-1 Board was established by the Maryland General
Assembly to coordinate installation and enhancement of county 9-1-1 emergency telephone
number services systems. Washington County Emergency Services is requesting funding for
Next Generation Core Services hardware and services.
DISCUSSION: Washington County Emergency Services is requesting funding for hardware
and service to Washington County Emergency Communications Center for 9-1-1 services for
five years from the date installation is complete. The project is named Next Generation Core
Services which will replace the legacy system that is currently provided. Next Generation Core
services will be a required service for a fully operational 9-1-1.
The Office of Grant Management has reviewed the funding request and has determined the
request is consistent with the Maryland 9-1-1 Systems Boards’ purpose. There is no matching
funds requirement associated with this funding request
FISCAL IMPACT: Provides $1,395,818.52 for Division of Emergency Services related
expenses which may otherwise be charged to the Emergency Services budget.
CONCURRENCES: Susan Buchanan Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY22 Community Organization Funding Recommendations
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management
RECOMMENDED MOTION(S): No motion required.
REPORT-IN-BRIEF: The Community Organization Funding Committee is comprised of 5
members, individually appointed by each County Commissioner. The Committee is charged with
reviewing and evaluating annual grant application requests submitted by community based local
non-profit organizations. After this careful review, the Committee makes funding allocation
recommendations to the Board of County Commissioners within the established annual funding
priorities.
DISCUSSION: In December, the Committee received 38 funding applications from 35 separate
organizations. The total amount of funding requested $1,263,153.61. The amount of funds
available is $774,000. Each member of the Committee independently reviewed and scored the
applications over a period of approximately six weeks. The Committee then met as a group and
deliberated funding allocations for each application received. The recommendations presented
today were made in accordance with parameters established by the Board.
FISCAL IMPACT: An expenditure of $774,000 from the FY22 general fund budget.
CONCURRENCES: Community Organization Funding Committee
ALTERNATIVES: The recommendations are subject to acceptance or amendment by the
Board of County Commissioners during the annual budget approval process.
ATTACHMENTS: FY22 Community Organization Funding Recommendations
AUDIO/VISUAL TO BE USED: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Community Organization Funding Committee
Fiscal Year 2022, Funding Allocation Recommendations
Organization Project Name Funding
Request
Funding
Recommendation
Arts & Culture
Domestic Violence
Families & Children
Organization Project Name Funding
Request
Funding
Recommendation
Families & Children Continued
Ladders to Leaders, Ltd. Case Management $9,516 $0
BEACON House, Inc. (Request B) BEACONs of Health & Hope $7,500 $0
Hagerstown YMCA Childcare Assistance $25,000 $0
Big Brothers Big Sisters Little Leadership Academy $6,359 $0
Washington County Housing Solutions Family Self Sufficiency $14,782 $0
Families & Children Total $378,514
Recreation
C&O Canal Trust, Inc. Canal Community Days $5,000 $5,000
Hagerstown Fairground Softball Assoc. Promoting Amateur Softball $12,000 $6,000
Recreation Total $11,000
Seniors
Humane Society of WC (Request B) Silver Safety Net $6,000 $6,000
Easterseals Serving DC MD VA, Inc. Medical Adult Day Services $30,000 $10,000
Senior Living Associates, Inc. Nurse $34,000 $34,000
Fahrney Keedy Memorial Home, Inc. Covid-19 Pandemic PPE $15,743.61 $5,186
WC Commission on Aging Senior FIT Program $46,390 $0
Coffman Nursing Home Covid-19 Pandemic PPE $25,000 $7,500
Seniors Total $62,686
Other
Humane Society of WC (Request A) Feline Spay/Neuter Program $9,800 $9,800
TruNorth Company Operating $4,000 $0
Other Total $9,800
Open Session Item
SUBJECT: Washington County Museum of Fine Arts – Update Annual Support Request
PRESENTATION DATE: March 9, 2021
PRESENTATION BY:
• Sarah J. Hall, Director sjhall@wcmfa.org
• Roger Fairbourn, President mdreguy@gmail.com
• James N. Holzapfel, Treasurer James.N.Holzapfel@morganstanley.com
• Wallace Lee, Development Director development@wcmfa.org
RECOMMENDED MOTION: For informational purposes only
REPORT-IN-BRIEF: The Mission of the Washington County Museum of Fine Arts is to
provide a vibrant place for the presentation and exploration of art of lasting quality for the
benefit of a diverse public through intentional art collecting, lively interpretation, diligent
preservation and care, active educational programs, and opportunities for social interaction.
This is implemented through
• Intentional art collecting in the focus areas of American Art and World Cultures
• Barrier free public access and free admission to art collections of national importance
• Vigilant preservation and stewardship of art
• Appealing exhibitions and programs developed to reach diverse audiences including
aspiring and practicing artists; students, educators and scholars; art collectors and
patrons; as well as non-artists and people with varied interests
• Lively and interactive interpretation of collections and loaned works of art, including
both on-site and off-site/online educational means and materials/tools/platforms, public
events, lectures, concerts, art instruction and other programs designed to connect people
to art
• Opportunities to participate in artistic interest groups through the museum
• Opportunities for individuals and groups with special needs to participate and enjoy the
museum’s resources
DISCUSSION: The Washington County Museum of Fine Arts’ operating budget request
for FY22 is $120,000, which represents a $0 increase over FY21.
FISCAL IMPACT: $120,000
ATTACHMENTS: PowerPoint
AUDIO/VISUAL NEEDS: PowerPoint
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Commission on Aging FY22 Budget Request
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Amy Olack, Director
RECOMMENDED MOTION: For informational purposes only
REPORT-IN-BRIEF: The Commission on Aging (COA) assists Washington County residents
age 60 and older to maintain an independent living status in their own homes for as long as
appropriate.
DISCUSSION: The Commission on Aging’s operating budget request for FY22 is $944,150,
which represents a $123,150 or 15% increase over FY21.
FISCAL IMPACT: $123,150
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Video
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY2022 General Fund Budget – Proposed (Draft 2)
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Sara Greaves, Chief Financial Officer; Kim Edlund, Director Budget &
Finance
RECOMMENDED MOTION: For informational purposes only
REPORT-IN-BRIEF: This budget version, “Proposed”, represents the first round of adjustments to
what was requested from departments and outside agencies in an effort to provide a balanced budget.
DISCUSSION: Consideration of future obligations has been a primary factor in balancing the FY22
budget. The 5-year plan is not currently balanced and additional adjustments are expected.
FISCAL IMPACT: $254,091,800
CONCURRENCES: Not applicable
ALTERNATIVES: Not Applicable
ATTACHMENTS: Proposed General fund Revenue Summary, Proposed General Fund Expense
Summary, 5-year budget document – Proposed
AUDIO/VISUAL NEEDS: Not applicable
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
1
2
3
4
5
6
7
8
9
Open Session Item
SUBJECT: INITIAL DISCUSSION ON ADVERTISING AND HIRING PROCESS
PRESENTATION DATE: March 9, 2021
PRESENTATION BY: Board of County Commissioners of Washington County, MD
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: The Board of County Commissioners will begin discussions on the
advertising of vacant positions and the hiring process.
DISCUSSION:
FISCAL IMPACT:
CONCURRENCES:
ATTACHMENTS:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form