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HomeMy WebLinkAbout210126aJeffrey A. Cline, President Terry L. Baker, Vice President Krista L. Hart, Clerk BOARD OF COUNTY COMMISSIONERS January 26, 2021 OPEN SESSION AGENDA In response to the existing State of Emergency, this meeting of the Board of County Commissioners will be conducted with a virtual component allowing for Commissioner and Staff participation via remote video conference. The meeting will be live streamed on the County’s YouTube and Facebook sites. 10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Jeffrey A. Cline APPROVAL OF MINUTES: January 12, 2021 10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 10:15 AM STAFF COMMENTS 10:20 AM REQUEST FOR INCREASE IN RATE OF PAY FOR CIRCUIT COURT BAILIFFS – Honorable Judge Daniel P. Dwyer, Administrative Judge; Kristin Grossnickle, Court Administrator, Circuit Court for Washington County 10:30 AM CONTRACT RENEWAL (PUR1403) LANDFILL INSPECTION SERVICES – Rick Curry, Director, Purchasing; Dave Mason, Deputy Director, Solid Waste 10:35 AM FISCAL YEAR 2022 RURAL LEGACY PROGRAM GRANT – Chris Boggs, Land Preservation Planner, Planning & Zoning; Allison Hartshorn, Grant Manager, Grant Management 10:40 AM HOOD CONSERVATION RESERVE ENHANCEMENT PROGRAM EASEMENT – Chris Boggs, Land Preservation Planner, Planning & Zoning 10:45 AM JOINT RESOLUTION AND AMENDMENT TO CONSOLIDATED GENERAL SERVICES AGREEMENT – Mark Bradshaw, Interim Director, Environmental Management 10:50 AM BUDGET ADJUSTMENT FOR PARKS PARKING LOT REPAIRS – Andrew Eshleman, Director, Public Works 11:05 AM CLOSED SESSION (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; to consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State, and to discuss public security, if the public body determines that a public discussion would constitute a risk to the public or to public security, including: (i ) the development of fire and police services and staff; and (ii) the development and implementation of emergency plans.) 1:00 PM ADJOURNMENT Cort F. Meinelschmidt Randall E. Wagner Open Session Item SUBJECT: Request for Increase in Rate of Pay for Circuit Court Bailiffs PRESENTATION DATE: January 26, 2021 PRESENTATION BY: Honorable Daniel P. Dwyer, Administrative Judge, Circuit Court for Washington County, Kristin Grossnickle, Court Administrator, Circuit Court for Washington County RECOMMENDED MOTION: Move to approve an increase in pay for Circuit Court Bailiffs to a flat rate of $100 per day. REPORT-IN-BRIEF: The Circuit Court Bailiffs are Part-Time employees assigned to each Judge and Magistrate of the Circuit Court. The Bailiffs assist the Judges in the courtroom and assist jurors during jury trials. With the onset of the Covid-19 pandemic, the court is following guidance of the CDC for additional disinfecting. The Bailiffs have been tasked with these additional duties to keep the Judges, Magistrate, court staff, attorneys, and members of the public safe. DISCUSSION: The Circuit Court Bailiffs are currently paid $35 per half day, plus a $3.50 daily meal allowance, which is the equivalent of $9.19 per hour. Effective January 1, 2021, the minimum wage rate in Maryland is $11.75 per hour. The rate will increase to $12.50 per hour January 1, 2022. In an informal poll of other counties throughout the state, bailiffs serving in a similar role as those in Washington county are paid at a flat rate per day. The Circuit Court is requesting that practice to be followed in our county with an increase to $100 per day, which is equivalent to $12.50 per hour, and to eliminate the daily meal allowance. FISCAL IMPACT: The maximum impact on the Circuit Court budget would be $48,230.00 annually. This is assuming that all 7 bailiffs work 40 hours per week, 52 weeks per year. CONCURRENCES: Honorable Daniel P. Dwyer ATTACHMENTS: Letter from the Honorable Daniel P. Dwyer requesting pay increase for Circuit Court Bailiffs, Supporting documentation with bailiff pay in other counties and calculations of potential impact to the Circuit Court budget. Board of County Commissioners of Washington County, Maryland Agenda Report Form A I P. Dwyer ministrative Sincerely, DANIEL P. DWYER ADMINISTRATIVE JUDGE FOURTH JUDICIAL CIRCUIT OF MARYLAND CIRCUIT COURT FOR WASHINGTON COUNTY COURT HOUSE 24 SUMMIT AVENUE HAGERSTOWN, MD 21740 TELEPHONE (240) 313-2550 December 23, 2020 Board of County Commissioners 100 West Washington Street Hagerstown, MD 21740 In consideration of the Minimum Wage increase to $11.75 per hour effective January 1, 2021 and to $12.50 per hour effective January 1, 2022, I am requesting a change in the pay for the Circuit Court Bailiffs to $100.00 per day. Currently the bailiffs receive $35 per half day, plus a meal allotment of $3.50 per day. This increase would be a flat rate of pay each day a bailiff is required to report to work at the Circuit Court. There would no longer be a separate daily meal allotment. This rate of pay was established based on the current minimum wage rate and expected future increases in minimum wage. Neighboring counties are compensating bailiff by a daily flat rate, a practice we would like to follow. The proposed rate of $100 per day is equitable to neighboring counties for bailiffs performing similar duties. Court operations have changed due to the Covid-19 pandemic. In following CDC and local health department guidelines, additional cleaning and disinfecting within the courtrooms is now required. The bailiffs have been assigned these additional duties to keep the Judges, Magistrate, court staff, attorneys and members of our community safe, which further justifies the Court's request for the increase in pay. I would request that this request be considered for immediate review. The Circuit Court is requesting to increase the rate of pay for the seven Circuit Court Bailiffs to a flat rate of $100.00 per day. The current rate of pay for the Bailiffs is $35 per half day, plus a $3.50 daily meal allowance. The maximum impact to the Circuit Court budget would be an increase of $48,230.00 per year to increase the pay of the Bailiffs. The maximum budget increase of $48,230.00 per year is based on all 7 bailiffs working 40 hours per week. The current rate of pay for the Bailiff's is equivalent to $9.19 per hour ($73.50/8hours). The minimum wage rate in the State of Maryland, effective January 1, 2021 will be $11.75 per hour and will again increase to $12.50 per hour as of January 1, 2022. The proposed pay rate of $100.00 per day is the equivalent of $12.50 per hour. The Court is proposing this rate of pay for the Bailiffs, to be in accordance with the Minimum Wage rates that will be in effect January 1, 2022. In October 2019, an informal survey was taken of all the Circuit Courts in Maryland on the rate of pay for those courts that had Bailiffs serving in a similar role as the Bailiffs in Washington County. Out of those that responded the results were as follows: Bailiff Pay in Counties that Bailiffs serve in similar role As of October, 2019 Medium Size Jurisdictions County Pa Notes Howard $100/day St. Mary's $60/day Washington $35/half day plus $3.50 daily meal allowance Notes After 4:30 pm an additional half day is added, after 9pm another additional half day is added Worcester $90/day Small Size Jurisdictions County Pay Allegany $12.80/hr. = $102.40/day Calvert $75.75/day Somerset $90- $100/day The Circuit Court requested an increase in pay for the Bailiffs in the FY2021 Budget submission. With the onset of the Covid-19 pandemic, at the time of FY2021 Budget approval, raises were not granted for any County employees, including the Bailiffs. With the announcement of the approval of a 2.5% employee step increase for all regular employees with at least six months' tenure and a 1% cost of living adjustment, effective for the pay period ending January 8,2021, the Circuit Court would ask the County Commissioners to consider the Court's request for a pay increase for the Bailiffs. When the Circuit Court reopened the doors to the public during the Covid-19 pandemic on July 20, 2020, we asked our bailiffs to take on additional roles. To comply with CDC and local health department guidelines, we have implemented additional cleaning protocols throughout the courthouse. The bailiffs Bailiff Increase Request December 2020 have been tasked with additional cleaning and disinfecting in the courtrooms. This includes disinfecting the witness stand after every witness that testifies, disinfecting trial tables after every change in parties, wiping down gallery seating during jury trials, just to name a few. The operations of the court have changed to provide the additional safety to those entering the court, due to the pandemic. The court appreciated the assistance of the bailiffs prior to the Covid-19 pandemic, but even more so now as they have taken on these newly assigned duties to help keep the Judges, Magistrate, court staff, attorneys, and members of our community safe in the courtroom. Below are the calculations showing the current rate of pay versus the proposed rate of pay per bailiff and the overall impact of this request to the Court's budget. Bailiff Current Rate of Pay $35/half day plus $3.50 daily meal allowance (equivalent to $9.19/hour for 8-hour day) If a Bailiff worked 5 full days per week: $70/day x 5 days = $350.00 per week $3.50 daily meal allowance x 5 days = $ 17.50 per week Maximum pay per week $367.50 Maximum Annual Pay per Bailiff $367.50 x 52= $19,110.00 Maximum Annual Pay for all 7 Bailiffs $19,110.00 x 7 = $133,770.00 Proposed Rate of Pay $100 per day (equivalent to $12.50/hour for 8-hour day) No daily meal allowances If a Bailiff worked 5 full days per week: $100/day x 5 days = $500.00 per week Maximum Annual Pay per Bailiff $500.00 x 52= $26,000.00 Maximum Annual Pay for all 7 Bailiffs $26,000 x 7 = $182,000.00 Maximum Increase Per Bailiff Rates are assuming workings full days per week, 52 weeks/year Proposed Annual Rate —Current Annual Rate $26,000.00 —19,110.00 = $6,890.00 per Bailiff Maximum Budget Increase for all 7 Bailiffs = $481230.00 Proposed Annual Rate — Current Annual Rate $182,000— 133,770 = $48,230.00 Bailiff Increase Request December 2020 Open Session Item SUBJECT: Contract Renewal (PUR-1403) Landfill Inspection Services – Requirements Contract PRESENTATION DATE: January 26, 2021 PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department and Dave Mason, P. E., Deputy Director, Solid Waste Department RECOMMENDED MOTION: Motion to renew the contract with BAI Group, LLC for a one (1) year period commencing March 13, 2021 at the same terms and conditions with the exception of a rate increase of 2.6% for construction inspection and engineering services based on its letter of request dated January 7, 2021 as follows: Year 1 Year 2 Year 3 REPORT-IN-BRIEF: The services under this contract consist of providing inspection services for landfill related construction projects located throughout the County. The projects involve the construction of sanitary landfill floor construction, landfill capping, leachate collection systems, leachate storage tanks, sediment basins, leachate collection pump station construction, earthwork, landscaping, building construction inspection, mechanical and electrical systems, monitoring wells and other related tasks. This is a requirements contract; inspectors are utilized on an as-needed basis with no guarantee of minimum or maximum number of hours. The duration of the contract is for a period of one (1) year that began March 13, 2019 with an option by the County to renew for up to four (4) additional consecutive one (1) year periods. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in individual project accounts for these services. CONCURRENCES: Division Director of Environmental Management ATTACHMENTS: BAI Group, LLC’s letter dated January 7, 2021 Board of County Commissioners of Washington County, Maryland Agenda Report Form ` Royersford • Tunkhannock www.baigroupllc.com 2525 Green Tech Drive Suite D, State College PA 16803 • 814.238.2060 Civil, Environmental, & Geological Consultants January 7, 2021 Purchasing Director Washington County Coordinating Committee 100 West Washington Street Room 3200 Hagerstown, MD 21740-4748 RE: Letter of Intent to Renew Contract Landfill Inspection Services Requirement Contract (PUR-1403) Dear Director: Please accept this correspondence from BAI Group, LLC (BAI) as our Letter of Intent to enter into a one-year contract renewal term for the referenced contract (PUR -1403 for “Landfill Inspection Services”). The one-year contract renewal period would commence at the conclusion of the term of our current agreement which ends March 12, 2021. Concurrently, we request a 2.6% increase to our schedule of labor rates for the coming one-year term. This increase is based on data from the U.S. Bureau of Labor and Statistics . 1 A tabular explanation of the increases follows: Rate Category Current Contract Year Rate New Contract Year Rate Construction Inspector Straight Time $ 66.95 /hr $ 68.69 /hr Overtime $ 66.95 /hr $ 68.69 /hr Senior Construction Inspector Straight Time $ 85.49 /hr $ 87.71 /hr Overtime $ 85.49 /hr $ 87.71 /hr Project Manager Straight Time $ 121.54 /hr $ 124.70 /hr Overtime $ 121.54 /hr $ 124.70 /hr Certification Engineer Straight Time $ 121.54 /hr $ 124.70 /hr Overtime $ 121.54 /hr $ 124.70 /hr If you have any questions, please do not hesitate to contact me. Sincerely, BAI Group Inc. James B. Echard, P.E. President 1 2.6% obtained for the 12-month change in the Employment Cost Index from lower right of page 2 of report from the BLS titled “Hagerstown Area Economic Summary,” dated December 09, 2021. Open Session Item SUBJECT: FY22 Rural Legacy Program Grant – Approval to Submit Application and Accept Awarded Funds PRESENTATION DATE: January 26, 2021 PRESENTATION BY: Chris Boggs, Land Preservation Planner, Dept. of Planning & Zoning and Allison Hartshorn, Grant Manager, Office of Grant Management RECOMMENDED MOTION: Move to approve the submission of the grant application for the fiscal year 2021 Rural Legacy Program, in the amount of $4,821,500 and to accept awarded funding. REPORT-IN-BRIEF: Each year the Department of Planning and Zoning submits a funding request to the Maryland Department of Natural Resources for the purchase of easements in the County’s Rural Legacy Area. Rural Legacy properties are lands of significant agricultural, historic, environmental, public and cultural value inside of the designated Rural Legacy Area, which is concentrated around the Antietam Battlefield. Past Rural Legacy grants have significantly contributed to the progress Washington County has made toward the stated goal of 50,000 permanently preserved acres of land. DISCUSSION: The Office of Grant Management has reviewed the grant application and funding guidelines. There are no unusual conditions or requirements attached to the acceptance of the grant. FISCAL IMPACT: There are recurring department operating expenses for the inspections of the easement properties by staff. Time required for inspections are 8 hours per year or $300.00 per year and the cost is covered by the Department of Planning and Zoning. CONCURRENCES: N/A ALTERNATIVES: Deny approval for the submission of this request ATTACHMENTS: Rural Legacy Map AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County Maryland awl Antietam Battlefield Sharpsburg r 0 �HEP�� 0 0.75 1.5 3 Milers I�i�IIiII Q Rural Legacy Area Boundary Rural Legacy Properties Other Preserved Lands Q County Boundary Q Town Boundaries Boo net P mpiM. s ` c•-.eee Rr. oroanmm�o�pr���mE;�a zo�.��ais 5\ROYcyIRu•aRa{ary\Run�la{ac\_E+Pan+�Pn�R apra Open Session Item SUBJECT: Hood Conservation Reserve Enhancement Program (CREP) Easement proposal PRESENTATION DATE: January 26, 2021 PRESENTATION BY: Chris Boggs, Land Preservation Planner, Dept. of Planning & Zoning RECOMMENDED MOTION: Move to approve the Daryl E. & Alexis B. Hood CREP easement project, paid for 100% by the State, in the amount of $277,200.00 for 89.39 easement acres, to adopt an ordinance approving the purchase of the easement, and to authorize the execution of the necessary documentation to finalize the easement purchase. REPORT-IN-BRIEF: The Hood property is located at 12744 Little Antietam Road, Hagerstown, and will protect 12.55 acres of woodland and 61.01 acres of hayland. Additionally, there is a 4.91-acre building envelop around the existing dwelling. This easement will serve to buffer roughly 800 feet and 10.92 acres around a tributary to Antietam Creek that runs through the property. Washington County has been funded to purchase CREP easements on nearly 1,300 acres of land since 2010. The Hood easement will serve to both protect Maryland waterways, as well as preserve the agricultural, historic, cultural and natural characteristics of the land. DISCUSSION: For FY 2021, the State of Maryland is awarding CREP grants to eligible properties on a project by project basis. Following County approval, the application will be submitted for State funding approval. FISCAL IMPACT: CREP funds are 100% State dollars. In addition to the easement funds, the County receives up to 3% of the easement value for administrative costs, a mandatory 1.5% for compliance costs and funds to cover all legal costs and surveys. CONCURRENCES: DNR staff approves and supports our program. A final money allocation will be approved by the State Board of Public Works. ALTERNATIVES: If Washington County rejects these State funds for CREP, the funds will be allocated to other counties in Maryland. ATTACHMENTS: Aerial Map, Location Map, Detail Map, Ordinance AUDIO/VISUAL NEEDS: Aerial Map Board of County Commissioners of Washington County, Maryland Agenda Report Form P-- A03466 LWashington County, Marylan Hood - Aerial f Daryl Hood- 89.39 Acres +/QJ - 12744 Little Antietam RoadO Hagerstown, MD 21742 rStreams Lakes and Ponds =1 Hood Property Creautl BYD­-- V N—­ and Z ... g GIS [Washington County, Maryland aim ,�cpir�ri�- -r�.,.uc..ar c�earee br Nlwxmm�pYrpousonly hYwWE noth r<alM or mpiea. Sourxu of .Gu mnuMad h.—art fmm»houapuWKn—wh.h hny nar'we mtnewmalW mscuime [reams ay: oapvemrex mvr�ine a�amnny eu Y Open Session Item SUBJECT: Joint Resolution and Amendment to Consolidated General Service Agreement (CGSA) PRESENTATION DATE: January 26, 2021 PRESENTATION BY: Mark D Bradshaw, PE – DEM Interim Director RECOMMENDED MOTION: Approve the Joint Resolution amending the Consolidated General Service Agreement (CGSA) for the provision of sanitary sewer service for Harper Park. REPORT-IN-BRIEF: Request authorization to include Harper Park into the CGSA, in order to receive public sewer service provided by the City of Hagerstown. DISCUSSION: The CGSA, which was adopted in 1997, established the means by which sanitary sewer service can be provided to properties in Washington County which would require treatment by the City of Hagerstown, using sewer lines owned and operated by the County. The CGSA designates the properties that are included in the cooperative agreement, and it has been amended from time to time in order to add additional properties. Harper Park, located on Paradise Church Road, is not currently included in the CGSA, thus requiring a Joint Resolution to be approved by both the County Commissioners and the City of Hagerstown before sewer service can be provided. FISCAL IMPACT: None CONCURRENCES: City of Hagerstown (pending Council approval) ALTERNATIVES: If public sewer is not granted, then the lots will be required to have on-lot septic systems. ATTACHMENTS: Joint Resolution and Amendment No.12. AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form JOINT RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND AND THE MAYOR AND COUNCIL OF THE CITY OF HAGERSTOWN, MARYLAND AMENDING THE CONSOLIDATED GENERAL SERVICE AGREEMENT FOR THE PROVISION OF SANITARY SEWER SERVICE WHEREAS, The Board of County Commissioners for Washington County, Maryland, a body corporate and politic and, as the duly -constituted legislative body of Washington County, Maryland, a subdivision of the State of Maryland (the "County"), has determined that it is in the best interests of the County and the citizenry thereof to amend the existing Consolidated General Service Agreement for the Provision of Sanitary Sewer Service (the "Agreement"); and WHEREAS, The Mayor and Council of the City of Hagerstown, as the duly -constituted legislative body of the City of Hagerstown, Maryland, a municipal corporation (the "City"), has determined that it is in the best interests of the City and the citizenry thereof to amend the Agreement with the County; and WHEREAS, Amendments to the Agreement are required by the Agreement to be authorized by resolutions of the County and the City. NOW THEREFORE, BE IT RESOLVED, By the County that Amendment No. 12 to the Agreement, a copy of which is attached hereto, is hereby accepted, approved and ratified; and BE IT FURTHER RESOLVED, That Jeffrey A. Cline, President of the Board of County Commissioners, or his successor, is hereby authorized, empowered and directed to execute Amendment No. 12 and any other documents necessary to effectuate the purposes hereof. NOW THEREFORE, BE IT RESOLVED, By the City that Amendment No. 12 to the Agreement, a copy of which is attached hereto, is hereby accepted, approved and ratified; and BE IT FURTHER RESOLVED, That Emily Keller, Mayor of the City of Hagerstown, or her successor, is hereby authorized, empowered and directed to execute Amendment No. 12 and any other documents necessary to effectuate the purposes hereof; and BE IT FURTHER RESOLVED, that this Resolution shall become immediately effective as of the date of approval by both bodies. 1 WITNESS AND ATTEST AS TO CORPORATE SEAL Krista L. Hart, County Clerk WITNESS AND ATTEST AS TO CORPORATE SEAL Donna Spickler, City Clerk Approved as to form and legal sufficiency: B. Andrew Bright Assistant County Attorney For the County: Mail to: Office of the County Attorney 100 W. Washington Street, Suite 1101 Hagerstown, MD 21740 BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND In Jeffrey A. Cline, President Approved: _ Date signed: MAYOR AND COUNCIL OF THE CITY OF HAGERSTOWN, MARYLAND (SEAL) By: (SEAL) Emily Keller, Mayor 0a Approved: _ Date signed: Approved as to form and legal sufficiency: Jason Morton City Attorney For the City: Mail to: Donna K. Spickler City Clerk City of Hagerstown 1 East Franklin Street Hagerstown, MD 21740 AMENDMENT TO THE CONSOLIDATED GENERAL SERVICE AGREEMENT FOR THE PROVISION OF SANITARY SEWER SERVICE BY AND BETWEEN THE CITY OF HAGERSTOWN, MARYLAND AND THE BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND AMENDMENT No. 12 RECITALS The City of Hagerstown, Maryland (the "City") and the Board of County Commissioners of Washington County, Maryland (the "County"), adopted by joint resolution dated September 16, 1997, a Consolidated General Service Agreement for the Provision of Sanitary Sewer Service (the "Agreement"). Said Agreement is incorporated herein by reference. Section 17 of the Agreement, entitled "Amendments," provides that "Changes to this Agreement shall be made by formal amendment and adopted by resolution by the City and County." It is the intention of the City and County to amend this Agreement to include additional property to the area served by Joint Sewer Service. NOW, THEREFORE, the parties agree as follows: It is agreed that the approval, execution, and signing of this Amendment does not in any way modify, amend, alter, revoke, invalidate or revise any term, condition, or provision of the existing Agreement and any amendments thereto referred to except as may be hereinafter provided. 2. It is agreed and recognized by the parties that they are bound by all of the terms and conditions referred to in said Agreement and any amendments thereto. 3. Section 16, titled "Joint Sewer Service Areas," is amended with the addition of the following subsection: (s) Parcel 427, Washington County Tax Map Number 24 -- identified as the hatched area on Exhibit P, attached hereto (the Property) 4. The approved portions of the parcel identified above are subject to the same requirements of application, review, and approval for wastewater service as all other prospective Joint Service customers covered by the Agreement. 3 The parties agree and do represent to each other that this Amendment has been approved by each respective legislative body at a duly constituted public meeting and that the undersigned have been designated as the duly authorized signatories and representatives of said bodies. IN WITNESS whereof, the parties hereto have each executed the Amendment by their duly authorized signatory and representative. WITNESS AND ATTEST AS TO CORPORATE SEAL Krista L. Hart, County Clerk WITNESS AND ATTEST AS TO CORPORATE SEAL Donna K. Spickler, City Clerk BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND IC Jeffrey A. Cline, President (SEAL) MAYOR AND COUNCIL OF THE CITY OF HAGERSTOWN, MARYLAND 0 Emily Keller, Mayor (SEAL) SDAT: Real Property Search https:Hsdat.dat.maryland.gov/realproperty/maps/showmap.htmI?co. Washington County New Search(Wos://sdat.dat.maryland.gov/RealPropoV.) District: 27 Account Number: 007082 EXHIBIT P / �f IS. _ .•` .. f �r NIAP 24- ,%' P.426' f,r' No 0 OEM on MEN MEN ■■m■■■■■■■■■■■■■■■■■NONEni~. "\ ■■■EEO■■nONMonn■on■■■■ENOMEN ...................■.moon' ....................■MEMOmoons ,, noun 0 mom On 7z A 6�4d R3`; I ►�,'iT Y'"I `_4 VA A; The information shown on this map has been compiled from deed descriptions and plats and is not a property surrey, The map should not be used for legal descriptions. Users noting errors are urged to notify the Maryland Department of Planning Mapping, 301 W. Preston Street, Baltimore MD 21201. If a plat for a property is needed, contact the local Land Records office where the property is located. Plats are also available online through the Maryland State Archives at www.plats.net (h 12:11 nlats.net), Property maps provided courtesy of the Maryland Department of Planning. For more information on electronic mapping applications, visit the Maryland Department of Planning web site at htspl lap nning,maryand g vo /Pagga /QurProduGts/OurProd uct as p2L(http jplannWgdIl�l'y.12II1J 99Y1Pag /0 I Trod is/0 rrProdu aspg), I of 1 1/8/2021, 11:01 AM Open Session Item SUBJECT: Budget transfer for Parks parking lot repairs PRESENTATION DATE: January 26, 2021 PRESENTATION BY: Andrew Eshleman, Director of Public Works RECOMMENDED MOTION: To approve the budget adjustment to use available Program Open Space grant funds. REPORT-IN-BRIEF: The Washington County Board of Commissioners approved Program Open Space (POS) funds in FY18 for County Parks Parking Lot Repairs/Overlay. Available POS funds remain in that grant allocation and local funds are required to cover the grant match requirement. DISCUSSION: The County has a Capital Improvement Account REC042 for Parking Lot Repair/Overlay. POS funds require 10% local match, and $37,051 of POS grant funds remain available to the County. A budget adjustment is proposed to fully utilize available grant funds. FISCAL IMPACT: $41,723 with $37,051 reimbursable from POS, and $4,672 as the local fiscal impact CONCURRENCES: CFO ALTERNATIVES: Do not transfer and lose $37,051 in grant funds ATTACHMENTS: Budget Adjustment Form AUDIO/VISUAL NEEDS: None Board of County Commissioners of Washington County, Maryland Agenda Report Form Department Head Authorization Budget & Finance Director Approval County Administrator Approval Required > $ 25,000 with date Washington County, Maryland Budget Adjustment Form Explain Budget Adjustment Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds. Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department County Commissioners Approval Transaction/Post -Finance Deputy Director - Finance Preparer, if applicable Expenditure / Account Number Fund Number Department Number Project Number Grant Number Activity Code Department and Account Description Increase (Decrease) + / - Required approval with date Required approval with date If applicable with date Required approval with date Division Director / Elected Official Authorization Required Action by County Commissioners No Approval Required Approval Required Approval Date if Known Print Form Budget adjustment requested to utilize all POS funding available for this project. Capital Reserves will be used for the required 10% local match. Kelcee Mace Digitally signed by Kelcee Mace Date: 2020.12.10 14:26:00 -05'00' 498710 30 11900 REC042 0000 Capital Transfer - General 4,672 498410 30 11900 REC042 0000 Capital Grant - State 37,051 599999 30 11900 REC042 CNST Parking Lot Repair/Overlay 41,723 Andrew Eshleman Digitally signed by Andrew Eshleman Date: 2020.12.10 14:47:07 -05'00'