HomeMy WebLinkAbout221025aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
October 25, 2022
OPEN SESSION AGENDA
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: October 11, 2022
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:15 AM STAFF COMMENTS
10:20 AM CITIZEN PARTICIPATION
10:25 AM HCC DENTAL HYGIENE PROGRAM - RECOGNIZING DENTAL HYGIENE
MONTH
Dr. James Klauber, President, Hagerstown Community College
10:35 AM HOTEL RENTAL TAX FUNDING REQUEST, CLEAR SPRING DISTRICT
HISTORICAL ASSOCIATION
Susan Buchanan, Director, Grant Management; Juanita Grimm, Town of Clear Spring
10:45 AM HOTEL RENTAL TAX FUNDING REQUEST, THE HOUSE ON JONATHAN
STREET DOCUMENTARY
Susan Buchanan, Director, Grant Management; Dan Spedden, Hagerstown/
Washington County Convention & Visitors Bureau; Russ Hodge, 3 Roads
Communications, Inc.
10:55 AM GRANT GUIDELINES – NONPROFIT SURPLUS FUNDING
Susan Buchanan, Director, Grant Management
11:10 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-0098) –
(RENTAL) OF ELECTRONIC MONITORING EQUIPMENT/SERVICES FOR
WASHINGTON COUNTY SHERIFF’S OFFICE AND DAY REPORTING CENTER
Rick Curry, Director, Purchasing; Major Craig Rowe, Warden, Washington County
Detention Center
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-0099) – RADIO
EQUIPMENT FOR THE WASHINGTON COUNTY DETENTION CENTER
Rick Curry, Director, Purchasing; Major Craig Rowe, Warden, Washington County
Detention Center
Randall E. Wagner
Charles A. Burkett
Page 2 of 2
OPEN Session Agenda
October 25, 2022
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
11:15 AM CONTRACT AWARD – FACILITIES DESIGN SERVICES (PUR-1481) –
PATROL/ DETENTION CENTER
Scott Hobbs, Director, Engineering; Sheriff Douglas Mullendore, Washington County
Sheriff’s Office
11:20 AM DISCUSSION OF ZONING PROCESSES
Jill Baker, Director, Planning and Zoning
11:35 AM AGRICULTURE – FACES OF FARMING PRESENTATION
Leslie Hart, Business Development Specialist, Business Development
11:40 AM PRESENTATION OF 2022-2023 FARM OF THE YEAR
Leslie Hart, Business Development Specialist, Business Development
11:45 AM PROCLAMATION FOR ECONOMIC DEVELOPMENT WEEK (OCTOBER 24-28
2022)
Board of County Commissioners to the Department of Business Development
11:50 AM CLOSED SESSION – (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; To consult with counsel to obtain legal
advice on a legal matter; and To discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to public security, including: (i) the development of
fire and police services and staff; and (ii) the development and implementation of emergency plans.)
12:45 PM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: HCC Dental Hygiene Program – Recognizing Dental Hygiene Month
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Dr. James Klauber, Hagerstown Community College
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: I would like to present to the Commissioners the success of the HCC Dental
Hygiene program, the work of our clinic, the cost savings to Washington County residents who use the
clinic, and the need for more citizens to use the clinic.
DISCUSSION: N/A
FISCAL IMPACT: Zero
CONCURRENCES: N/A
ATTACHMENTS: At the presentation, I will give the Commissioners a flyer with the services that
we offer, our charges, and historical data on our work. I may also give them a toothbrush, floss, and
some toothpaste.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Hotel Ren tal Tax Funding Request, Clear Spring District Historical Association
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management, Juanita
Grimm, Town of C lear Spring
RECOMMENDED MOTION: Move to approve the request for Hotel Rental Tax funding for
Plumb Grove Water Service in the amount of $________ for direct expenses associated with the
project.
REPORT-IN-BRIEF: The Clear Spring District Historical Association has submitted a request
for Hotel Rental Tax funding to assist with costs associated with the restoring water service to
the historical Plumb Grove Mansion. Th e amount of funding requested for th is project is
$31,650.
DISCUSSION: The Clear Spring District Historical Association has submitted a Hotel Rental
Tax Grant a pplication requesting $31,650 towards the c ost of restoring water service to the
historical Plumb Grove Mansion. The restoration of water service will allow the mansion to be
opened up to visitors interested in the history of the site, and promote tourism b enefitting local
businesses.
The total projected cost of the project is $36,650. The remaining portion of the e xpenses will be
paid for with fundraising efforts by the A ssociation.
The a pplication has been reviewed by the Office of Grant Management and the project meets the
goals of the Hotel Rental Tax gran t program.
FISCAL IMPACT: The H otel Rental Tax Fund balance will be r educed by the amount of this
award. Current ba lance of the fund is $1,004,957.09
CONCURRENCES: N/A
ALTERNATIVES: Deny the applicant’s request f or Hotel Rental Tax Funding.
ATTACHMENTS: Hotel Rental Tax Funding Application
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Hotel Rental Tax Funding
Grant Application
100 West Washington Street
Room 2200
Hagerstown, Maryland 21740
240-313-2040
Organization/Agency: 10ear Spring District Historical Association E-mail Address: dwileshistory@verizon.net
Address: PO Box 211,12654 Broadfording Road
Contact Person:
Phone Number:
Tax ID/Federal ID#:
Project Classification:
Title:
Fax Number:
(` Capital Request
( Tourism/Attraction { , Economic Development �. Cultural
Project Name: �lt/ater Service Plumb Grove
Project Start Date: SAP Project End Date: 30 Days
Project Justification and Economic Benefit/Impact to the Visitor Industry, if Applicable
(' Operating Request
Recreation
near Spring uistrict Historical Association attracts many seasonal visitors who spend money in the community and surrounding
� helping the small buniness to thrieve. The historic property provides an opportunity for visitors to step back in time and see how
ancestors lived and provides an opportunity for research of the area. Visitors often have a meal or two, purchase sovenirs,
:hase gas and even spend the evening in the local hotels.
Anticipated Visitor Attendance and Impact on Hotel Rental Occupancy, if Applicable
e Clear Spring District Historical Association
holds several events through
out the year attacting
visitors from the tri state area as well
out of town guest, many visitors stay at the
local hotels and visit business
in the areas
the economy.
Narrative Description of Project: Include purpose of project, outline of project procedures, intended results of projector any additional
comments that support the need for project and/or merit as an event or activity designed to promote Washington County, Maryland.
e project is to restore the water service to the historical Plumb Grove Mansion to allow visitors to visit the site to take them back in
ne and preserve the history of our anestors. The existing waterline was installed 30 years ago and has deteriorited, since the property
on an existing municipal service it must remain on same. The Association is hopeful to award the contract to Dorus Construction
�mpany to install anew up to date water service to the historical property in the documented right of way. The project is an expense
t allocated in the associations budget. The Association depends on donations and fundraisers to operate. With Covid the
ganization was not able to attend events for fundraising, therefore, revenues are down. The Councy Commisioners support would
ow the organization to restore water to the facility and resume normal operations, allowing the public to visit the facility and the
socaition of volunteers to contiune to preserve history. Preserving the history promotes tourism to Washington County.
A. Amount of Hotel Rental Tax Grant Funding Requested 31,650.00
B. List Other Funding Sources and Their Respective Amounts I
Source: Fundraising I 5,000.00
Source:
Source:
C. Total Project/Event Funding (A+B) 36,650,00
Itemize your total project budget into the appropriate classifications:
A. Tourism Attraction (Be specific in expense breakdown):
(Historical Plumb Grove 36,650.00
B. Economic Development Enhancement (Be specific in expense breakdown):
C. Cultural Projects (Be specific in expense breakdown):
D.
Recreational
Projects
(Be
specific in
expense
breakdown):
Project Budget 36,650.00
Susan M. Buchanan 8/17/22
This request is eligible for Hotel Rental Tax funding and meets 6-7 of the program's goals.
Based upon these factors, I recommend deferring this request for funding consideration
to the Board of County Commissioners.
PECIFI"CATIONS
Page No. $of 3 pages
Payments will be invoiced as designated in the payment sebedule, All invoices arenetten (i 0) days and'payments are expected
promptly. Failure to make payments bn time dould result in a stop work situation and could jeopardize completion ofthe project on T me If
payment 9s not received witliai sixty (60), days of the invoiee date, the purchaser aees'to pay all doers oica7lection .including bat not limited
to, court costs and any reasonable attorney $Egos Oftwenty_Sve percent(250/ of on
debt All
specified allowances arebased on our
costs. All additional a cpenses above the allowances stared, will be billed by change order. TEie Purchaser agrees td be r'espbnsible for aU'
additional selections and make prompt payment oftire exhas
PAYMENT SGFIEDULE
1) Depositupcn signing, S 12,094.00
2) Upon waterline ditch, opened; $1S
3) Substantial completion of tbeJob; 8.00
10588.0
Total $36,650.00
SPECIFTCATIONS
G$NERAi, CONDITIONS: '
1) We wrllprovide all plans and specracatious Necessary for constrnction.
2) LVe will remove all consimctiou r_•elated debris from the job site.
3) We will use top 9uautyt=erials.
4) Before any excavation these items roust be addressed in writing
a) FMPMY comers must be marked
b) AlI light of wily$ must be noted.
c) Any utilityrigbtofwaysneednoted.
We will obtain aplumbing permitforthenew water lines:
e) We WE connect the new waterlines to the house side ofineters.
i) Taps and tap fees will be installed and paid by other (TBD).
5) We will leave all extra dirt on site at a ioc4oa to be deternined.
6) We will leave all rock and stone on.site, location to be determined
M
AxMAl,s:
I) CxS water line. (200 FS>),
2) AY McAonald Brass fitrin93 with Stiffeners.
3) #tOsinglestraudtracerviie_
4) 'Woodfordyard$yds (2).
5) Watts double cbeckvalve.
DESCRIPITON QF WORK:
I} Wewilt install new water Iiues for Plumb Grove and Agricultural building.
2) We will use stone to cover and protect now water lines
3) Iiew waterlines will be tested befoYe ditch is filled back up.
4) WeWill roughgrace effectedare&
5) We will run waterline into F-G and (2) new hyd.
6) We will locate the water line going to the akdmdturdl building and tie the second lute into the existing waterline,
7) We"viLl cap o$the existing waterlme Coming,
orn ngfrom Draper Rd,
NOTE: This price is good for 10 business ddys stariurg 5/9/2022. Asper prices on materials is constantly rising.
DORCUS CHI) 898 7337
COI�TST1tUCxION COMPAi`IX, ILVC.
71�28 PutmanR 7'bvanon MHLC 52003
Maryland2I788
Submitted l Date
Sa15 PROE8ECON.ESPgRt pp airoitr CONPORMATICE�ypJ�iPROEOSnLFOR:
Sob NameJNo.
Accepted by Date
(INIrtkCS)
.Accepted by Date
Open Session Item
SUBJECT: Hotel Rental Tax Funding Request, The House on Jonathan Street Documentary
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management; Dan
Spedden, Hagerstown/Washington County Convention & Visitor’s Bureau (CVB), Russ Hodge,
3 Roads Communications, Inc.
RECOMMENDED MOTION: Move to approve the request for Hotel Rental Tax funding for
the “House on Jonathan Street” Documentary in the amount of $________ for direct expenses
associated with the event.
REPORT-IN-BRIEF: The Hagerstown/Washington County Convention & Visitor’s Bureau
(CVB) has submitted a request for Hotel Rental Tax funding to gain an underwriting credit for a
documentary film related to the history and culture of Washington County entitled “The House
on Jonathan Street”.
DISCUSSION: The Hagerstown/Washington County Convention & Visitor’s Bureau (CVB)
has submitted a request for Hotel Rental Tax funding to gain an underwriting credit for a
documentary film related to the history and culture of Washington County entitled “The House
on Jonathan Street”. The amount of funding requested for this project is $50,000, and the total
projected cost of the project is $100,000. The remaining portion of the expenses will be paid for
by the CVB.
The application has been reviewed by the Office of Grant Management and the project meets the
goals of the Hotel Rental Tax grant program.
FISCAL IMPACT: The Hotel Rental Tax Fund balance will be reduced by the amount of this
award. Current balance of the fund is $1,004,957.
CONCURRENCES: N/A
ALTERNATIVES: Deny the applicant’s request for Hotel Rental Tax Funding.
ATTACHMENTS: Hotel Rental Tax Funding Application, Underwriting Proposal and Project
Timeline
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Hotel Rental Tax Funding
Grant Application
100 West Washington Street
Room 2200
Hagerstown, Maryland 21740
240-313-2040
Organization/Agency: Hagerstown/Washington County CVB E-mail Address: Dan@visithagerstown.com
Address: 16 Public Square Hagersotwn MD 21740
Contact Person: Dan Spedden Title: President
Phone Number: (301) 991-0521 Fax Number: 3017912601
Tax ID/Federal ID#: 52-1866211 C, Capital Request (` Operating Request
Project Classification: li,= Tourism/Attraction ( `,F Economic Development ( Cultural O Recreation
Project Name: he House on Jonathan Street
Project Start Date: February 2022 Project End Date: February 2023
Project Justification and Economic Benefit/impact to the Visitor Industry, if Applicable
"he CVB proposes to partner with the Hotel Rental Tax Grant Fund to gain an Underwriting Credit for a documentary film related to
he History and Culture of Washington County. The benefits associated with being the Underwriter can best be described as
advertising and promotion designed to elevate the profile of Washington County as a preferred destination for Cultural and Heritage
-ourists.
Anticipated Visitor Attendance and Impact on Hotel Rental Occupancy, if Applicable
I occupancy will be positively impacted through the production phase of the film through business travel associated with the
uction team.
I occupancy will be subsequently and positively impacted by Cultural and Heritage Tourists who were inspired by the film to visit
!rstown and Washington County.
[Nam,,alive Description of Project: Include purpose of project, outline of project procedures, intended results of project or any additional
oments that support the need for project and/or merit as an event or activity designed to promote Washington County, Maryland.
of Project: The CVB proposes to partner with the Hotel Rental Tax Grant Fund to gain an Underwriting Credit for the
ntary film and to win for our community all of the benefits associated with being the Underwriter.
Is Underwriting?
n the commercial world of television, underwriting is called sponsoring or advertising. In the world of public television, underwriters
'und programming. Underwriters can be corporations, members of the business community, foundations, associations, government
agencies or unions. In return for this support, a public TV program runs a sponsor message that can be up to 30 seconds in length as a
:hank you at the start and finish of each program. This is built into the program and must be aired each time the show is broadcast.
sor messages on public television have a greater impact and are more effective than spots elsewhere on television because public
Ision has such a small amount of non -program material, less than 6 minutes an hour, versus all the other broadcasters (network and
cable) who include 161/2 minutes of non -program time per hour. In addition, the prohibition against "hard sell" spots and the
worthiness of public television combine to make underwriting messages extremely credible and memorable.
)roject Procedures:
t Roads Communications will produce and distribute the documentary film. 3 Roads and the CVB will agree that the CVB will receive a
fifteen second audio and video underwriting credit appearing before and after each broadcast of the Program on Public Television. The
documentary film will be titled "The House on Jonathan Street" and will be approximately sixty minutes long. The House on Jonathan
itreet will be made available by 3 Roads Communications for broadcast to Public Television member stations in the United States for
unlimited broadcasts for a period of one year from initial distribution beginning no later than June 1, 2023.
4ctivity Designed to Promote Washington County:
Based on previous documentaries, The House on Jonathan Street should attract, at a minimum, broadcasts on more than 250 public TV
>tations covering at least 85% of the U.S. markets. The goal is to clear at least one station, and often multiple stations, in each of the Top
25 TV markets.
A National Public TV documentary will add prestige to the underwriter's destination brand.
Corollary media attention to the program will add national visibility for the underwriter's brand.
ilm screenings in key local and regional venues will also provide additional exposure for the underwriter and amplify the impact of the
ocumentary.
ATTACHMENTS: Documentary Concept anf Time Line, Underwriting Agreement
A. Amount of Hotel Rental Tax Grant Funding Requested 1 $50,000
Itemize your total project budget into the appropriate classifications:
A. Tourism Attraction (Be specific in expense break down):
Agreement
B. Economic Development Enhancement (Be specific in expense breakdown):
C. Cultural Projects (Be specific in expense breakdown):
D. Recreational Projects (Be specific in expense breakdown):
otal Project Budget �� $100,000
Deferred to Board of County Commissioners
Susan M. Buchanan 4/4/22
3 RoADS COMMUNIC
I
www.3roads.com
February 1, 2022
To: Potential Underwriters (Sponsors)
From: 3 Roads Communications, Inc.
Re: The House on Jonathan Street Proposal
I. DOCUMENTARY CONCEPT
The House on Jonathan Street is a one -hour documentary intended for national distribution to
Public Television, and national and international distribution through Amazon Prime.
The documentary uses the accidental discovery of the significant history of a modest dwelling on a
traditionally African -American street in Hagerstown, Maryland to trace the roots of middle
America's racial, economic and social interactions. Through the lens of this house, the rise and fall
of the African -American community in small rust belt towns and cities across America is told.
And how its discovery, renovation and renewal may portend a change in the fortunes of the street
and the larger community.
The documentary is being produced in 4K, which is the highest technological format broadcast
nowadays. This will ensure the desirability of the documentary both domestically and
internationally, and also means that the documentary will have as long of a shelf life as possible,
meaning additional distribution possibilities for the next decade.
Much of the principal photography and a dozen of the key research interviews for the
documentary have been completed.
II. BACKGROUND
Based on 3 Roads' extensive experience producing and distributing programming nationally
through Public Television, it appears that our collective interests would be best served by moving
forward with a national Public TV distribution. This does not rule out the idea that eventually,
perhaps even after the production of the sizzle reel, that a cable outlet might become interested,
and we will shop it there as well.
The upside of public TV distribution is that we will maintain editorial and creative control of the
documentary, and we would own all subsidiary rights in the shows, including international rights,
which may be considerable on a show of this type. It also allows us to further distribute the
documentary through our arrangement with Amazon Prime, as well as through our educational
market agreements and our international distribution agreements.
The downside of Public TV distribution is that we provide the programs to the stations for free,
which means that we would have to find funding as opposed to having it paid for by cable
networks. Another downside is that public TV rules are more restrictive in terms of promotion and
separation of editorial and commercial. However, we have always managed to successfully stay
within public TV rules and have successful distribution as well.
Another huge upside to Public TV distribution is that the demographics of public TV viewers
align completely with House on Jonathan Street target audience profile. Public TV delivers the
highest incomes, highest educated demographic in television, with mass viewership that exceeds
most cable networks.
With that in mind....
III. THE DEAL
We propose that we enter into an agreement with one or two underwriters to produce this
documentary. As we have with all of our productions, 3 Roads would handle all production,
distribution and marketing of the series. In addition to Public TV, 3 Roads also has a distribution
agreement in place with Amazon Prime, where all of our documentaries and series are streamed.
Each underwriter on the series will receive two underwriter credits per program acknowledging
their funding role. One credit will be at the beginning of each episode, and one credit would be at
the end of each episode. Placement and length of the credits will depend upon the amount of
money that each funder contributes.
IV. BUDGET
We have included a separate budget with line items. The "all -in" figure, for production,
distribution and marketing for the 13-episode series is $250,000.
V. BENEFITS FOR UNDERWRITERS
• The House on Jonathan Street will sensitively examine many of the issues at the core of polarized
American politics: race, wealth inequality, the loss of the manufacturing economy and opiod
addiction.
• Based on our previous documentaries, The House on Jonathan Street should attract, at a minimum,
broadcasts on more than 250 public TV stations covering at least 85% of the U.S. markets. We
normally clear at least one station, and often multiple stations, in each of the Top 25 TV markets.
• A national Public TV documentary would add prestige to the underwriter brand.
• Corollary media attention to the program will add national visibility for the underwriter.
• Film screenings in key local and regional venues will also provide additional exposure for the
underwriter and amplify the impact of the documentary.
VI. ADDITIONAL POINTS
• 3 Roads would produce and distribute The House on Jonathan Street and would be responsible for
its editorial and production content.
• The documentary would be broadcast nationally; likely on Public TV but also marketed to cable
networks. It would also be streamed on Amazon Prime and sold internationally for broadcast
and/or cable distribution. Several of our programs have premiered on Public TV and then been
resold domestically to cable networks.
• Underwriter messages would be featured prominently in each episode.
• An underwriter "sponsor" who contributes more than $100,000 for the series will receive two
fifteen second underwriter messages per episode. The underwriter who contributes the most would
have the lead position.
• The documentary has a total of three minutes of time for underwriter messages; ninety seconds at
the beginning and ninety seconds at the end.
• Public TV viewers have the best demographics in the world; they are the high income, highly
educated decision -makers.
• Public TV also reaches a mass affluent audience. Their total number of viewers each week trail
only the three major networks and a few cable networks in terms of total viewership.
• The House on Jonathan Street would premier on public TV six months to one year after
production begins.
• The production team for this series has produced an Oscar -qualified documentary, seven public
TV series and seven public TV specials and documentaries. They are well known within the tight-
knit public TV world and can access relationships to provide enhanced program carriage and
better timeslots.
SAMPLE PRODUCTION TIMETABLE
Broadcasts Begin February 2023 (Black History Month)
Calendar Year 2021 (Completed)
Research Interviews including:
Reggie Turner, Chairman Western Maryland Development Corps
Tereance Moore, Western Maryland Development Corps
Ruth Dredden, former Jonathan Street resident and former Hagerstown schoolteacher
Ron Cassie, Editor, Baltimore Magazine; author of award -winning article about Hagerstown
Bob Bruchey, former Mayor of Hagerstown
Lynn Bowman, Author, 10 Weeks on Jonathan Street\
Nick Redding, Executive Director of Preservation Maryland
Naki Frierson, Sen Van Hollen's Office and former Jonathan Street resident
Dr. Thomas Mitchell, MacArthur Genius Award winning expert on redlining
Aaron Leventhal, Maryland Dept. of Transportation archelogist
Principal Photography/Videography
Script Outline
Research for Script and Guest Bookings
February 1, 2022- April 30, 2022
Underwriting Funds commitment received
Interviews Continue
Principal Photography Continues
Production of Sizzle Reel��
Public Announcement of Series to Public TV and Trade Press
May 1, 2022-Aulzust 31, 2022
Script Completed
Narrator Selected
Rough Cut Produced
Preliminary Outreach to Distributor and Stations Begins
Production Open Created
Production Elements Created
SEPTEMBER 1, 2022 — SEPTEMBER 30,202
Promotion Intensified
Audio Sweetening/ Scoring
Final Rough Cut
Close Captioning
Agreement with Distributor
i
OCTOBER 1, 2022— OCTOBER 31, 2022
Final version sent to Distributor
Station Relations begin
Electronic Press Kit Created
NOVEMBER 1, 2022 — NOVEMBER 30,202
Station Relations continue/Intensify
Public Relations continue/Intensify
Film Screenings Commence
Broadcasts Begin
The House on Jonathan Street
Underwriting Agreement
This Underwriting Agreement (the "Agreement") dated as of March 1, 2022, is made by and between
Three Roads Communications, Inc. ("3 Roads") with offices located at 118 East Church Street,
Frederick, MD 21701, and The Hagerstown Washington County Convention and Visitors Bureau
(HCWCVB) with offices located at.
Whereas, 3 Roads and HCWCVB desire to enter into this Agreement in order to set forth the terms and
conditions under which HCWCVB shall underwrite the Program.
In consideration for the mutual obligations described below, the Parties hereby agree as follows:
1. Television Documentary (the "Program")
(a) Title of the Program: "The Hoarse on Jonathan Street"
(b) Approximate length of program: Sixty minutes (60:00).
(c) Broadcast distribution: The House on Jonathan Street is made available by 3 Roads
Communications for broadcast to Public Television member stations in the United States for
unlimited broadcasts for a period of one year from initial distribution beginning no later than
June 1, 2023.
(d) Number of episodes: 1.
2. National Underwriting Credit
(a) 3 Roads and HCWCVB agree that HCWCVB will receive a fifteen second audio and video
underwriting credit appearing before and after each broadcast of the Program on Public
Television (the "Billboard"). HCWCVB's Billboard(s) shall be identified, potentially along
with the Billboards of other underwriters, as the underwriters of the Program. 3 Roads
reserves the right to approve the content and form of HCWCVB's Billboards. All aspects of
HCWCVB 's underwriting of the Program, including the Billboard, shall be in accordance
with the Communications Act, rules and regulations of the Federal Communications
Commission ("FCC") and Public Television sponsorship guidelines and policies in force at
the time of broadcast. HCWCVB will produce and deliver its Billboard to 3 Roads according
to a mutually agreed upon schedule.
(b) Parties agree that HCWCVB will be recognized as an underwriter and sponsor of the
Program on all publicity materials for the Program.
(c) 3 Roads shall not use HCWCVB's name or refer to HCWCVB or any of its affiliates directly
or indirectly in any manner including, but not limited to, any website, advertising or list of
representative clients without receiving the prior written approval of HCWCVB. There shall
be no announcement or press release regarding this Agreement, unless otherwise mutually
agreed to in writing by the parties prior to such disclosure.
(d) Notwithstanding the foregoing, 3 Roads shall have the right to use HCWCVB's corporate
name and symbol in connection with' HCWCVB s underwriting credit only with
HCWCVB's permission.
3. Payments and Expenses
(a) In consideration for the underwriting credit and other sponsorship benefits (including the
promotional benefits), HCWCVB agrees to pay 3 Roads the sum of $100,000 for the
underwriting of The House on Jonathan Street immediately upon invoicing.
(b) All invoices shall be submitted to ? or via e-mail to ? Invoices must include (i) Identification
of the agreed upon payment. (ii) Invoice number and date as well as a remittance address.
HCWCVB will pay a properly submitted (in accordance with the above requirement(s)) and
undisputed itemized invoice immediately upon receipt.
(c) All sums payable to 3 Roads under this Agreement that are not paid within 30 days
of the due date will accrue interest from the due date until the date paid, at the rate of 1
percent per month.
(d) Except as expressly stated, each party will be responsible for paying its own costs and
clearing all third party rights in connection with fulfilling its obligations under this Agreement.
(e) HCWCVB agrees to submit any plans it may have for the promotion of the Program
(including the text of press releases and text and layouts for advertisements) to 3 Roads for
approval to ensure the accuracy and appropriateness of all promotional and advertising
materials issued in connection with the Program. 3 Roads agrees to respond promptly to, and
will not unreasonably withhold approval of, all materials so submitted. When notified by 3
Roads, HCWCVB agrees to include in all such materials the appropriate trade/service marls
registration symbol in uses of the Programs' name.
4. Ownership
(a) As between the parties, 3 Roads shall control, for the duration of
this Agreement, all rights, title and interest (including all copyrights and all renewals and
extensions of such copyrights) throughout the world in all current and future media to the
Program, any sponsorship tagline or logo created (excluding any HCWCVB
trademark incorporated into the tagline or logo), and all materials created in connection
with the foregoing. Except as expressly stated in the Agreement, 3 Roads shall be free to
exercise such rights at any time without any obligation to HCWCVB.
(b) HCWCVB shall own all rights, title and interest (including all copyrights and all
renewals and extensions of such copyrights) throughout the world in perpetuity in all
current and future media to its underwriting credit, any trademark or trade name owned
or controlled by HCWCVB and any materials created by HCWCVB in connection with the
foregoing.
5. Termination
(a) 3 Roads and HCWCVB shall have the right to terminate this Agreement if the other party
breaches any of its material obligations and fails to cure such breach within thirty (30) days
of written notice of the breach. In the event that the termination is due to a material breach by
HCWCVB, all payments not yet made shall become due and payable to 3 Roads within thirty
(30) days of the termination date.
(b) Both parties will immediately discontinue using any material referring to HCWCVB
sponsorship of the Program and return all such materials belonging to either party.
6. No Sublicensing or Assignment
(a) Neither 3 Roads nor HCWCVB may sublicense or assign any of its rights or obligations
under the Agreement without the prior written consent of the other parties. Notwithstanding
the foregoing, HCWCVB may assign its rights, duties and obligations hereunder to an
affiliate or subsidiary company without consent.
7. Representations, Warranties, and Indemnities
(a) 3 Roads represents and warrants that it has the legal right and authority to enter into this
Agreement and to observe and perform fully its obligations set forth herein, and that its
performance hereunder will not conflict with or violate any commitment, agreement, or
understanding it has or will have to and with any other person or entity and that no legal
proceedings have been threatened or brought against 3 Roads which could otherwise threaten
performance of this Agreement and that entering into this Agreement is not prohibited by any
contract, applicable law, rule, regulation, government directive or judicial order or decree.
(b) 3 Roads shall pay and indemnify and hold harmless HCWCVB, and its officers, assignees,
directors, agents, licensees, and employees from and against all claims, losses, costs,
expenses, settlements, demands and liabilities of every kind, including reasonable attorneys'
fees and expenses arising out of (i) any inaccuracy, alleged breach, or actual breach of any
representation, warranty, covenant, agreement, or undertaking made by 3 Roads herein, (ii)
any matter in connection with or caused by the Program or under 3 Roads control, (iii) any
claim by a third party that the Program infringes upon the patent, copyright, trademark, trade
secret or other intellectual property rights of any third party, (iv) any claim arising out of the
disclosure or use of Confidential Information and (v) any amounts including taxes, interest,
and penalties assessed against HCWCVB which are obligations of 3 Roads; provided,
however, that if any claim shall be made or action taken which, if true, would constitute a
breach of any representation, warranty, covenant, agreement, or undertaking made by 3
Roads herein, HCWCVB agrees to give 3 Roads prompt notice thereof and HCWCVB shall
have the right to contest or join in the contest of such claim or action and may be represented
by counsel chosen by HCWCVB .
(c) HCWCVB represents and warrants that it has the legal right and authority to enter into this
Agreement and to observe and fully perform its obligations set forth herein, and that
HCWCVB 's performance hereunder will not conflict with or violate any commitment,
agreement, or understanding it has or will have to or with any other person or entity.
(d) HCWCVB shall defend, indemnify, and hold harmless 3 Roads and its officers, assignees,
agents, licensees, and employees from and against all claims, losses, costs, expenses,
settlements, demands, and liabilities of every kind including reasonable attorneys' fees and
expenses, arising out of the breach of any representation, warranty, covenant, agreement, or
undertaking made by HCWCVB herein, or involving any matter in connection with
HCWCVB 's advertising or promotion of the Program; provided, however that if any claim
shall be made or action taken which, if true, would constitute a breach of any representation,
warranty, covenant, agreement, or understanding made by HCWCVB herein, 3 Roads agrees
to give HCWCVB prompt notice thereof and 3 Roads shall have the right to contest or join
in the contest of such claim or action and may be represented by counsel chosen by 3 Roads.
8. Notice
All notices, requests for approvals, and approvals under this Agreement shall be in writing and mailed,
express delivered, or faxed to the other party.
To 3 Roads: Russ Hodge, President
Three Roads Communications, Inc.
It 8 East Church Street
Frederick, MD 21701
(3 01)662-4121
To HCWCVB :
9. Force Majeure
In the event that production or broadcast of the Program is delayed or cancelled by reason of act of God,
fire, lockout, strike or other labor dispute, riot or civil disorder, war or armed insurrection, enactment,
rule, act or order of government, mechanical failure, or any other force majeure cause or reason beyond 3
Roads' control, then 3 Roads shall produce and/or arrange for broadcast distribution as soon as practicable
after any such event. It is also understood by the parties that distribution of the Program may be altered
for a variety of reasons outside of 3 Roads' control, including competitive market reasons within the
public television community.
10. Dispute Resolution
All disputes shall initially be referred jointly to the parties' respective project managers or other
representative designated by each party. If the project managers or other designated representative(s) are
unable to resolve the dispute within seven (7) business days after referral of the matter to them, the parties
shall submit the dispute to a senior executive from each party for resolution.
Any dispute with respect to this Agreement which is not resolved within ten (10) days after referral to the
parties' senior executives in accordance the above, shall at all times thereafter at the initiation of either
party, be submitted to arbitration which shall be the exclusive means for resolving any such disputes.
Such arbitration shall be conducted by JAMS in accordance with its Arbitration Rules and Procedures
then in effect. The arbitration shall be administered by the Maryland State Office of JAMS and the
hearing shall be held in the state of Maryland. The arbitrators will be selected from a panel of retired
judges, will have familiarity with dispute resolution in the applicable industry and will not have a
relationship of any sort with either party. Any costs associated with the arbitration shall be borne by the
non -prevailing party. All decisions of the arbitrators shall be binding on both parties. Judgment upon the
award rendered by the arbitrators may be entered in any court having jurisdiction. THE PARTIES
HEREBY KNOWINGLY AND VOLUNTARILY AND IRREVOCABLY WAIVE THEIR RIGHT TO
A TRIAL BY JURY and agree that if the foregoing binding arbitration provision is determined for any
reason to be unenforceable or inapplicable to a particular dispute, then such dispute shall be decided
solely by a judge without the use of a jury, sitting in a court of competent jurisdiction. This binding
arbitration and jury trial waiver provision shall survive termination of this Agreement. Nothing in this
Agreement will prevent either party from applying for injunctive relief in any court of competent
jurisdiction.
11. Miscellaneous
(a) The parties shall notify each other in writing in the event that either deems this Agreement to
be breached and shall give the other part thirty (30) days to cure such breach before taking
action or making a claim on the basis of such breach.
(b) This Agreement is complete and embraces the entire understanding between the parties. All
prior and contemporaneous understandings in connection with the subject matter herein
contained, either oral or written, are null and void unless expressly set forth herein. No
alteration, modification, or wavier, in whole or in part, of any provision of this Agreement
shall be of any effect unless set forth in writing and signed by both parties hereto.
(c) Whenever notice is required to be given or may appropriately be given hereunder, such notice
shall be in writing and shall be delivered to the person or parties to whom intended at their
addresses first stated above.
(d) This Agreement is entered into within the State of Maryland and shall be governed and
construed in accordance with Maryland law as if this Agreement were to be fully performed
within the State of Maryland, without giving effect to principles of conflicts of laws. The
parties agree to submit solely and exclusively to the jurisdiction of the state and federal courts
of the State of Maryland to resolve any disputes arising hereunder.
(e) Upon reasonable prior notice from HCWCVB, 3 Roads shall provide HCWCVB and its
auditors and investigators reasonable access during normal business days and hours to 3
Roads' (i) facilitates that are actually performing the duties hereunder and (ii) business records
reflecting 3 Roads' compliance with this Agreement. In the event access to 3 Roads'
confidential information is required, access will be provided in such a way as to preserve the
confidentiality of such information.
ACCEPTED AND AGREED
Three Roads Communications, Inc.
By
Name: Russell Hodge
Title: President
HCWCVB
By
Name:
Title:
Open Session Item
SUBJECT: Grant Guidelines – Nonprofit Surplus Funding
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management
RECOMMENDED MOTION: Move to approve the grant guidelines for distribution of the
surplus funding for nonprofits and authorize the Office of Grant Management to move forward
with soliciting and reviewing applications.
REPORT-IN-BRIEF: The Board of County Commissioners approved through consensus that
the Office of Grant Management move forward with developing grant guidelines to distribute
surplus funding allocated to assist local nonprofits. The Office of Grant Management has drafted
guidelines for the distribution for these funds and seeks approval to move forward with soliciting
applications and overseeing the review process.
DISCUSSION: The Office of Grant Management was directed by a consensus of the Board of
County Commissioners to develop grant program guidelines for the distribution of surplus
funding allocated to assist local nonprofits. The Office of Grant Management has drafted
guidelines for the distribution of these funds and seeks approval to move forward with soliciting
applications and overseeing the review process.
The applications will be reviewed by an ad hoc committee comprised of four members of the
existing Community Organization Funding (COF) Committee and an additional appointee to
represent Commissioner Baker, whose COF appointee is unable to serve on the additional
committee. The newly formed committee will review submitted applications and make
recommendations for grant awards. These recommendations will be presented to the Board of
County Commissioners for final approval.
FISCAL IMPACT: The program will distribute $1,831,447 of surplus funding to local
nonprofits.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: County Surplus Funding Grant Guidelines
AUDIO/VISUAL NEEDS:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County FY23 Surplus Funding Nonprofit Assistance Program
General Purpose and Overview
Washington County FY23 Surplus Funding Nonprofit Assistance Program was established to distribute
surplus funds set aside by the Board of County Commissioners to provide assistance to local nonprofits
serving Washington County citizens. This program was developed to provide an objective and
systematic approach for reviewing and awarding funding to ensure funds are distributed fairly and
equitably among nonprofits meeting the most prioritized and urgent needs of the community. Emphasis
is on efficient use of funds and achieving result-based programmatic outcomes which positively impact
the citizens of Washington County. The amount of funding available is $1,831,447.
General Eligibility
Organization Requirements
1. Must be a charitable organization recognized by the Internal Revenue Service as a 501c3 with a valid
status
2. Must be incorporated as a business entity “In Good Standing” with the Maryland State Department
of Assessments and Taxation
3. Must have an office in and provide services within Washington County
4. Must have a recent audit or detailed financial statement to submit.
Ineligibility
Applications/applicants will not be considered if they:
1. Are not completed in their entirety and submitted on approved forms by the established due dates.
2. Fund an endowment
3. Benefit an individual
4. Are churches or religious entities. These organizations are not eligible to receive funds. Separate
organizations that may operate within a church facility or possess their own 501c3 status may be
eligible (for example a food pantry within a church).
5. Fund a political or governmental organization or sub-organization
6. Have not submitted Grant Reports as required or have other outstanding obligations to the County.
Application and Funding Requirements
Surplus Funding Nonprofit Assistance is limited to charitable organizations that have an office located
within and provide services in Washington County. An organization may only submit one request for
funding. This restriction includes organizations which were funded through surplus funds this year by
vote of the Board of County Commissioners. Requests for funding are capped at $____________.
The FY23 Surplus Funding Assistance Program is not an annual grant program. Organizations are
encouraged to use this funding to support one-time projects or meet urgent needs. Capital and
operating expenses are eligible, but organizations should have a plan to sustain operating costs in
future years independent of these grant funds.
All applicants must provide services without discrimination based on race, creed, sex, age, ethnicity,
marital status, familial status, sexual orientation, or disability. All funds must be used exclusively inside
Washington County and cannot be distributed outside of the County.
The grant performance period is one year from award date. Any funds not spent within the
performance period must be returned to the County. Organizations who find they are unable to spend
funds as indicated in their application are encouraged to contact the Office of Grant Management to
discuss a budget modification. Applicants must submit a report providing both a narrative and fiscal
accounting of the use of grant funds at the end of the grant performance period to the Office of Grant
Management.
Application Review Process
The Surplus Funding Nonprofit Assistance Committee, which consists of a five-member committee
individually appointed by the County Commissioners, will be responsible for the review and funding
recommendations for this program.
Factors that will be considered when recommending funds include, but are not limited to:
• Community needs and impact
• Organizational capacity and staffing
• Collaborations, partnerships, and coordination of services with other local agencies
• Geographic and programmatic diversity
• Previous program performance
• Anticipated return on investment for the community
• Number of individuals served/assisted
• Sustainability
Committee recommendations will be presented to the Board of County Commissioners for final
approval. Once approved, award letters will be sent out and funds disbursed.
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase INTG-22-0098 (Rental) of Electronic
Monitoring Equipment/Services for Washington County Sheriff’s Office and Day Reporting
Center
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing and Major Craig Rowe,
Warden, Washington County Detention Center
RECOMMENDED MOTION: Move to authorize by Resolution, the approval of rental of
electronic monitoring equipment/services from BI Correctional Services, Inc. of Boulder,
Colorado at unit prices of: $2.80 per unit/day per LOC8/ LOC8 XT (GPS); $3.95 per unit/day per
SL2 and SL3 (Alcohol); $6.20 per unit/day per TAD Cellar and $.50 per unit/day per SmartLINK
Verify, based on the contract awarded by OMNIA Partners of City of Mesa, AZ (RFP #2022118,
Contract #2022118OMNIA Partners).
REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants
authorization for the County to procure goods or services under contracts entered into by other
government entities. On items over $50,000, a determination to allow or participate in an
intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate
that the participation will provide cost benefits to the county or result in administrative efficiencies
and savings or provide other justification for the arrangement.
Acquisition of the equipment by utilizing the OMNIA Partners RFP and eliminating our County’s
bid process would result in administrative efficiencies for both the Sheriff’s Department and the
Purchasing Department as well as overall better pricing due to economies of scale offered by the
subject contract. OMNIA Partners is a widely used national cooperative purchasing contract
option that many agencies use. OMNIA Partners processed an RFP for electronic monitoring
equipment/services and received one (1) proposal with BI Correctional Services, Inc. being
awarded the contract. The contract term commenced May 16, 2022 ending May 16, 2027 with an
option to renew for two (2) additional one-year periods through May 16, 2029.
DISCUSSION: N/A
FISCAL IMPACT: Funding is budgeted in FY’23 as follows: $20,000 in 535055-10-11321 (Day
Reporting Center) and $4,800 in 535055-10-11320 (Detention Center)
CONCURRENCES: Sheriff
ALTERNATIVES: The County processes its own bid/proposal
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ATTACHMENTS: BI Incorporated quote dated June 1, 2022.
AUDIO/VISUAL NEEDS: N/A
a GOO Group Company
Ellncorporated
6261, Gunharrel Avenue, Suitc. 8
P oialdar, CO 80301
Tel: 303.2 i e.. 1000
800,241,2911
Fax, 1,03.218.1250
June 1, 2022
Major Craig Rowe
Washington County Detention Center
500 Western Maryland Parkway
Hagerstown, MD 21740
RE: NEW Omnia Partners Contract Pricing
Dear Major Rowe —
We are pleased to inform you that our new Omnia Partners contract - Contract Number: 202211BOMNIA PARTNERS has been
executed and has a new Term of (5) years with (2) one-year renewal options. The City of Mesa AZ is the new lead agency for this
contract. Below is a contract rate comparison:
Omnia Partners
(Previous)
Rate
Spares
Lost Damaged
--
O'mnia Partners
;1 E ^✓}
rate
`foams
U) F F'lamaged
LOC8
$3.65
30%
0%
SL2 / SL3
$5.45
30%
0%
TAD Cellular
$8.05
30%
0%
SmartLINK OPTION C
$.50
N/A
N/A
i
Additional Lost and Damaged allowances are available upon request. Let me know if you have questions. I can be reached by phone
at (301) 865-1365 or email at todd.porter Pwhi.corn.
Sincerely,
Todd Porter
Partnership Development Director
r7 m m a m m n m m Ar z
Page 1 of 2
RESOLUTION NO. RS-2022-
(Intergovernmental Cooperative Purchase [INTG-22-0098] [Rental] of Electronic
Monitoring Equipment/Services for Washington County Sheriff’s Office and Day
Reporting Center)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), §1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of §1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Sheriff’s Office is requesting to rent electronic monitoring equipment/services from
BI Correctional Services, Inc., of Boulder, Colorado, at unit prices of: $2.80 per unit/day per
LOC8/LOC8 XT (GPS); $3.95 per unit/day per SL2 and SL3 (Alcohol); $6.20 per unit/day per TAD
Cellar and $.50 per unit/day per SmartLINK Verify, based on the contract awarded by OMNIA
Partners of City of Mesa, Arizona (RFP #2022118, Contract #2022118OMNIA Partners).
Utilizing the contract awarded by OMNIA Partners of City of Mesa, Arizona, and
eliminating the County’s bid process result in administrative and cost savings for the Sheriff’s
Office. The County will benefit with direct cost savings because of the economy of scale the
aforementioned contract has leveraged. Additionally, the County will realize administrative
efficiencies and savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to §1-106.3 of the Public
Local Laws, that the Sheriff’s Office is authorized to rent, pursuant to the contract awarded by
OMNIA Partners of City of Mesa, Arizona (RFP #2022118, Contract #2022118OMNIA Partners)
to BI Correctional Services, Inc., of Boulder, Colorado, electronic monitoring equipment/services,
at unit prices of: $2.80 per unit/day per LOC8/LOC8 XT (GPS); $3.95 per unit/day per SL2 and
SL3 (Alcohol); $6.20 per unit/day per TAD Cellar and $.50 per unit/day per SmartLINK Verify.
Page 2 of 2
Adopted and effective this ____ day of ____________, 2022.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Krista L. Hart, County Clerk Jeffrey A. Cline, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Kirk C. Downey Hagerstown, MD 21740
County Attorney
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-22-0099) – Radio Equipment for
the Washington County Detention Center
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Rick F. Curry, CPPO, Director, Purchasing Department; Major Craig
Rowe, Warden, Washington County Detention Center
RECOMMENDED MOTION: Move to authorize by Resolution, the approval of the purchase
and installation of a radio system and all related equipment/hardware from Tactical Public Safety,
LLC of West Berlin, NJ at the contracted unit prices totaling $172,500.95 based on the contract
awarded by Metropolitan Washington Council of Governments (“COG” contract #21-070).
REPORT-IN-BRIEF: The Sheriff’s Office is requesting to purchase a radio system and have the
vendor perform the installation. The current system was implemented in 2004, the components are
discontinued by the manufacturer and are no longer supported. Parts are only available used from
resellers or eBay and are becoming very difficult to locate and obtain. The new repeaters will
operate on 3 new UHF frequencies, while the old VHF frequencies will still be used as talk around
channels (radio to radio). The new Harris XL-45 radios will be dual band capable (VHF/UHF) and
P25 capable. This will allow staff to talk on the County P25 radio system using new XL-45 radios
we choose to allow that access.
Section 106.3 of the Public Local Laws of Washington County grants authorization for the County
to procure goods or services under contracts entered into by other government entities. On items
over $50,000, a determination to allow or participate in an intergovernmental cooperative
purchasing arrangement shall be by Resolution and shall indicate that the participation will provide
cost benefits to the county or result in administrative efficiencies and savings or provide other
justification for the arrangement.
Acquisition of the radio equipment by utilizing the COG contract and eliminating our county’s
bid process would result in administrative efficiencies for the Detention Center and Purchasing
Department as well as overall better pricing due to economies of scale offered by the subject
contract. The contract term is effective June 21, 2021 through June 21, 2024 with two (2) additional
options to renew for three (3) additional years each.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the department’s Capital Improvement Plan 30-
11320-BLD089.
CONCURRENCES: Sheriff
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ALTERNATIVES: N/A
ATTACHMENTS: Tactical Safety, LLC dated September 15, 2022
AUDIO/VISUAL NEEDS: N/A
Washington County Maryland Sheriff's Office
Assistant Warden, Captain Edward Long
500 Western Maryland Parkway
Hagerstown, Maryland 21740 Thursday, September 15, 2022
MWCOG Contract #21-070
Item Part Number Description Quantity List MWCOG Disc Ext Price
100 XK‐PF78B PORTABLE,XL‐45P,7/800MHZ,GRAY 55 $2,200.00 $1,540.00 $84,700.00
110 XK‐FW2X OPERATION,LOAD NIFOG PERSONALITY 55 $0.01 $0.01 $0.55
120 XK‐PL4F FEATURE,P25 PHASE 2 TDMA 55 $250.00 $175.00 $9,625.00
130 XK‐PL8Y FEATURE, ENCRYPTION LITE 55 $0.01 $0.01 $0.55
140 XK‐PL9E FEATURE,SINGLE‐KEY AES ENCRYPTION 55 $0.01 $0.01 $0.55
150 XK‐PL4U FEATURE,SINGLE‐KEY DES ENCRYPTION 55 $0.01 $0.01 $0.55
160 XK‐PA3R BATTERY,LI‐ION,3100MAH 120 $105.00 $73.50 $8,820.00
170 XK‐NC1B ANTENNA,36‐151 MHZ, HELICAL 65 $25.00 $17.50 $1,137.50
180 XK‐AE9D SPEAKER MIC 55 $175.00 $122.50 $6,737.50
190 XK‐AE3Z EARPHONE,LAPEL MICROPHONE 100 $65.00 $45.50 $4,550.00
200 XK‐CH5X CHARGER,1‐BAY,TRI‐CHEMISTRY 20 $150.00 $105.00 $2,100.00
210 XK‐CH5Y CHARGER,6‐BAY,TRI‐CHEMISTRY 14 $825.00 $577.50 $8,085.00
220 DM‐MV1B Mobile,XG‐25M,136‐174 MHz,50W 5 $2,290.00 $1,603.00 $8,015.00
230 DM‐PL7Z Feature,512 Systems/Groups 5 $0.01 $0.01 $0.05
240 DM‐PL9E FEATURE, SINGLE‐KEY AES ENCRYPTION 5 $0.01 $0.01 $0.05
250 DM‐PL4U Feature, Single‐Key DES Encryption 5 $0.01 $0.01 $0.05
260 DM‐ZN9X Kit,Accessories,XG‐25M 5 $195.00 $136.50 $682.50
270 DM‐MC9U MICROPHONE,DESKTOP, XG25M 5 $295.00 $206.50 $1,032.50
280 AN‐225002‐001 Antenna,Element,1/4,0dB,VHF 5 $140.00 $98.00 $490.00
290 AN‐125001‐007 Antenna,Base,Magnetic Roof Mount 5 $70.00 $49.00 $245.00
300 14051‐1000‐68 KIT,VOLUME KNOB,XL‐95P/XL‐45P 10 $26.00 $18.20 $182.00
310 MA‐016768‐001 Channel Knob Kit,Complete,P7300 10 $50.00 $35.00 $350.00
320 TB9415S‐050T TB9400 Single 50Watts Chassis Assembly 3 $1,566.00 $1,252.80 $3,758.40
330 T01‐01103‐LAAA TB9400 Reciter 440‐480MHz 3 $3,161.00 $2,528.80 $7,586.40
340 T01‐01121‐LAAA TB94 Linear PA 440‐480MHz 50Watts 3 $1,748.00 $1,398.40 $4,195.20
350 TBA30A4‐4100 TB9000 Power Management Unit ACDC48volts wit 3 $3,063.00 $2,450.40 $7,351.20
360 219‐01561‐00 Cable cord 2m USA/CAD IEC black 3 $16.00 $12.80 $38.40
370 G27‐0022‐005 Duplexer 3 $1,560.00 $1,092.00 $3,276.00
380 E75‐4006‐007 Antenna 4dB Omni 3 $1,610.00 $1,127.00 $3,381.00
390 CA‐015468‐001 1/2 Heliax 300 $2.00 $1.40 $420.00
400 CN015464‐001 N‐Female 6 $45.00 $31.50 $189.00
410 7239 PolyPhaser 3 $100.00 $70.00 $210.00
420 CA‐014840‐001 Jumper N‐Male to N‐Male 6 $105.00 $73.50 $441.00
430 ENG Engineering 5 $1,400.00 $980.00 $4,900.00
Total‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐$172,500.95
Tactical Public Safety LLC
1036 Industrial Drive West Berlin, NJ 08091
Attention: Tim Boukouris
Page 1 of 2
RESOLUTION NO. RS-2022-
(Intergovernmental Cooperative Purchase [INTG-22-0099] Radio Equipment for the
Washington County Detention Center)
RECITALS
The Code of Public Local Laws of Washington County, Maryland (the “Public Local
Laws”), §1-106.3, provides that the Board of County Commissioners of Washington County,
Maryland (the “Board”), “may procure goods and services through a contract entered into by
another governmental entity in accordance with the terms of the contract, regardless of whether
the county was a party to the original contract.”
Subsection (c) of §1-106.3 provides that “A determination to allow or participate in an
intergovernmental cooperative purchasing arrangement under subsection (b) of this section shall
be by resolution and shall either indicate that the participation will provide cost benefits to the
county or result in administrative efficiencies and savings or provide other justifications for the
arrangement.”
The Sheriff’s Office is requesting to purchase a radio system, and to have the vendor
complete installation of said radio system and all related equipment/hardware, from Tactical
Public Safety, LLC, of West Berlin, New Jersey, at the contracted unit prices totaling $172,500.95,
based on the contract awarded by Metropolitan Washington Council of Governments (“COG”
contract #21-070).
Utilizing the Metropolitan Washington Council of Governments contract and eliminating
the County’s bid process result in administrative and cost savings for the Sheriff’s Office. The
County will benefit with direct cost savings because of the economy of scale the aforementioned
contract has leveraged. Additionally, the County will realize administrative efficiencies and
savings as a result of not preparing, soliciting, and evaluating bids.
NOW, THEREFORE, BE IT RESOLVED by the Board, pursuant to §1-106.3 of the Public
Local Laws, that the Sheriff’s Office is authorized to purchase and have installed, pursuant to the
contract awarded by Metropolitan Washington Council of Governments (“COG” contract #21-
070) to Tactical Public Safety, LLC, of West Berlin, New Jersey, a radio system and all related
equipment/hardware, at the contracted unit prices totaling of $172,500.95.
Adopted and effective this ____ day of October, 2022.
Page 2 of 2
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_____________________________ BY: ______________________________________
Krista L. Hart, County Clerk Jeffrey A. Cline, President
Approved as to form
and legal sufficiency: Mail to:
Office of the County Attorney
______________________________ 100 W. Washington Street, Suite 1101
Kirk C. Downey Hagerstown, MD 21740
County Attorney
Washington County Board of County Commissioners of Washington County, Maryland
g Agenda Report Form
Open Session Item
SUBJECT: Contract Award —Facilities Design Services (PUR-1481) — Patrol / Detention Center
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Scott Hobbs, Director of Engineering; Sheriff Douglas Mullendore
RECOMMENDED MOTION: Move to award the contract for Facility Design services for the
Washington County Patrol Division and Detention Center renovations to the responsive, responsible
proposer, L.S. Grim, Inc. of Hagerstown, Maryland with the lowest total fee of $1,673,567.00.
REPORT -IN -BRIEF: The Patrol Division of the Sheriff's Office has outgrown the current facility due
to the addition of personnel and positions within the division. All useable space is currently occupied,
and the new law requires anyone who is reporting a crime or being interviewed must now be done in a
private location. The project will renovate approximately 40,000 square feet of the Special Services
Building at Iko Way to house the Patrol Division so that the current Patrol Division building would be
used to house the Detention Center Administration, Detention Training, and Detention Programs Unit.
This will allow for the expansion of the Female Housing Unit in the Detention Center which is needed to
house the growing population of the jail, and the space for a Juvenile Housing Unit as the law now
requires sight and sound separation from all adult inmates.
DISCUSSION: The Request for Proposal was issued under the Facilities Design Services contract,
PUR-1481. One proposal was received for the Facility Design Services (Architectural, Engineering,
Design, and Construction Administration services). The team includes L.S. Grim, BFM Architects,
Matonak & Associates, Frederick, Seibert & Associates, and Boggs Environmental Consultants. The first
phase of the project is the renovation of the Special Services Building at Iko Way so that the Patrol
Division can move into this facility. The second phase of the project involves moving the Detention
Administration, Programs Unit, and Training staff into the existing Patrol Division Building. The third
phase of the project involves renovating the Female Housing Unit and existing Detention Center
Administration area into a Female Housing Unit with cells rather than dormitory housing, putting in a unit
for juvenile offenders, and changes to the control centers.
FISCAL IMPACT: Capital Improvement Plan Project (BLD113). Assumes the use of speed camera
revenue of $500,000 per year.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Aerial Map, Bid Tabulation
AUDIOVISUAL NEEDS: Aerial Map
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Open Session Item
SUBJECT: Discussion of Zoning Processes
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Jill Baker, Director, Planning and Zoning
RECOMMENDED MOTION: Item is for discussion only.
REPORT-IN-BRIEF: Commissioners have requested a presentation on how zoning is
implemented in Washington County.
DISCUSSION: The presentation will include information about how zoning is implemented in
accordance with State and County law.
FISCAL IMPACT: n/a
CONCURRENCES: n/a
ALTERNATIVES: n/a
ATTACHMENTS: n/a
AUDIO/VISUAL NEEDS:
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Agriculture – Faces of Farming Presentation
PRESENTATION DATE: Tuesday, October 25, 2022
PRESENTATION BY: Leslie Hart, Business Development Specialist, Agriculture
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: “Faces of Farming” is an agricultural-focused video marketing campaign that
will showcase two local Washington County farms every month, for one year. The “Faces of Farming”
marketing videos will be showcased on the County’s website, as well as Facebook and other social
media platforms, and will target a new industry and highlight a local farmer from that specific
agricultural industry.
DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s
landscape. With over 900 operating family farms and $153,725,000 in market value of products sold,
agriculture is the largest economic driver in Washington County. The “Faces of Farming” marketing
campaign will aim to educate residents in Washington County, along with the surrounding States and
Counties, about the economic impact of the Ag industry. Additionally, these videos will be used for
agricultural education to numerous streams around Washington County, such as, 4-H and FFA (Future
Farmers of America) meetings, Ag Expo and Fair, and they will be available on the Washington County
Ag App and website.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Yes - Faces of Farming Videos: Red Heifer Winery of Smithsburg and
Blue Mountain Wine Crafters of Funkstown.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Presentation of 2022 -2023 Farm of the Year
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Leslie Hart, Business Development Specialist, Agriculture.
RECOMMENDED MOTION: N/A motion.
DISCUSSION: The Farm of the Year award showcases excellence in agriculture and promotes a
greater understanding of the challenges faced by today’s farmers. Applications have been accepted in
the August to September 2022 time frame. Winning farm owners will be notified in advance of this
meeting and asked to attend the Board of County Commissioners meeting scheduled for October 25,
2022.
FISCAL IMPACT: n/a
CONCURRENCES: n/a
ALTERNATIVES: n/a
ATTACHMENTS: Metal Outdoor plaque will be presented to Farm of the Year for 202 2-2023.
County Commissioners will present the Certificate recognizing the Winning Farm of the Year.
AUDIO/VISUAL NEEDS: n/a
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Economic Development Week (October 24-28, 2022) Proclamation
PRESENTATION DATE: October 25, 2022
PRESENTATION BY: Board of County Commissioner to the Department of Business Development
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: Proclamation Presentation
WHEREAS, the Washington County Department of Business Development is an active member of the
Maryland Economic Development Association (MEDA), a non-profit organization established in 1961
who mission is to enhance the knowledge and skills of its members, encourage partnerships and
networking among people committed to bringing jobs and capital to Maryland, and promote economic
development as an investment in Maryland, and;
WHEREAS, MEDA members promote the economic well-being of Maryland by working to improve
the State’s business climate and the professionalism of those in the field of economic development
including other professionals with an interest in the economy of Maryland, and through its regular
meetings, special programs and projects, members address diverse issues, and;
WHEREAS, the economic growth and stability of the State affects all regions and jurisdictions of
Maryland and the Washington County Department of Business Development is an important component
of the State’s economic success.
NOW THEREFORE, the Board of County Commissioners of Washington County, Maryland, do hereby
proclaim the week of October 24-28, 2022, as “Economic Development Week” in Maryland. Economic
Development Week in Maryland will highlight the investment in partnerships that strengthen our
competitiveness in Washington County and ask all citizens to join us to recognize and reaffirm the
importance of business development locally and statewide.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form