HomeMy WebLinkAbout221011aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
October 11, 2022
OPEN SESSION AGENDA
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
10:05 AM CLOSED SESSION - (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; To consider a matter that concerns the
proposal for a business or industrial organization to locate, expand, or remain in the State; To consult
with counsel to obtain legal advice on a legal matter; To conduct collective bargaining negotiations
or consider matters that relate to the negotiations; and To comply with a specific constitutional,
statutory, or judicially imposed requirement that prevents public disclosures about a particular
proceeding or matter.)
10:55 AM RECONVENE IN OPEN SESSION
10:55 AM APPROVAL OF MINUTES: September 20, 2022
September 27, 2022
11:00 AM COMMISSIONERS’ REPORTS AND COMMENTS
11:10 AM STAFF COMMENTS
11:20 AM CITIZEN PARTICIPATION
11:30 AM COLLECTIVE BARGAINING AGREEMENT WITH LOCAL 1605, IAFF
Eric Paltell, Labor Counsel; Kirk C. Downey, County Attorney; R. David Hays,
Director, Emergency Services
11:40 AM BLACK EMPOWERMENT SUMMIT 2023
Kalim Johnson, Executive Director, African American Aggregate Association, DBA,
E.A.R.N.
11:45 AM MANAGEMENT BOOTCAMP CERTIFICATE PRESENTATION
Brian Overcash, Safety Compliance and Training Coordinator, Human Resources
Randall E. Wagner
Charles A. Burkett
Page 2 of 2
OPEN Session Agenda
October 11, 2022
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
12:00 PM DEVELOPMENT MITIGATION IN WASHINGTON COUNTY
Jill Baker, Director, Planning and Zoning; Travis Allen, Comprehensive Planner,
Planning and Zoning; Chris Boggs, Rural Preservation Administrator, Planning and
Zoning
12:20 PM WOLFINGER RURAL LEGACY PROGRAM (RLP) EASEMENT
Chris Boggs, Rural Preservation Administrator, Planning and Zoning
12:30 PM PROPOSED SHARPSBURG WELL
Mark D. Bradshaw, Director, Environmental Managements
12:35 PM BID AWARD (PUR-1571) – BULK DELIVERY OF ROAD SALT
Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highway
Department
BID REJECTION AND BID AWARD (PUR-1561) – PERFORMANCE TESTING,
HOSE, PUMPS, AND LADDERS
Brandi Naugle, Buyer, Purchasing; Eric Jacobs, Operations Manager Fire-EMS,
Emergency Services
CONTRACT AWARD (PUR-1570) – BOND COUNSEL SERVICES
Brandi Naugle, Buyer, Purchasing; Kelcee Mace, Interim Chief Financial Officer,
Budget and Finance
BID AWARD (PUR-1569) – UNIFORMS FOR WASHINGTON COUNTY
SHERIFF’S OFFICE
Brandi Naugle, Buyer, Purchasing; Cody Miller, Grants Manager/Quartermaster,
Washington County Sheriff’s Office
12:45 PM PURCHASE OF VEHICLES FOR VARIOUS COUNTY DEPARTMENTS
Rick Curry, Director, Purchasing; Sergeant Alan Matheny, Washington County
Sheriff’s Office
12:50 PM LOBBYING COALITION
John M. Martirano, County Administrator; Kirk C. Downey, County Attorney
1:00 PM DISCUSSION REGARDING POTENTIAL PROCESS FOR NON-PROFIT
FUNDING
Susan Buchanan, Director, Grant Management
1:15 PM ICE CREAM TRAIL FAVORITE SPOT CERTIFICATE
Leslie Hart, Business Development Specialist, Business Development; Ashley Acevedo,
Public Relations Coordinator, Public Relations & Marketing
ADJOURNMENT
Open Session Item
SUBJECT: Collective Bargaining Agreement with Local 1605, IAFF
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Eric Paltell, Labor Counsel
Kirk C. Downey, County Attorney
R. David Hays, Director, Emergency Services
RECOMMENDED MOTION: Move to approve the Collective Bargaining Agreement.
REPORT-IN-BRIEF: The Board must act on the proposed Agreement between the
County and Local 1605.
DISCUSSION: Local 1605, International Association of Fire Fighters, was
recognized as a collective bargaining agent on behalf of certain employees of the County’s
Division of Emergency Services. The County and the union have been involved in collective
bargaining since last Fall. Those negotiations have resulted in the proposed Agreement
concerning workplace practices, procedures, wages, hours, and conditions of employment. The
union has approved the Agreement. The Board of County Commissioners must now act on the
Agreement.
FISCAL IMPACT:
CONCURRENCES:
ALTERNATIVES:
ATTACHMENTS:
Included in the Division’s operating budget.
Kirk C. Downey and R. David Hays
Deny approval of Agreement
Proposed Collective Bargaining Agreement
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
100622
1
Agreement
Between Local 1605, International Association of Fire
Fighters, AFL-CIO and Washington County, Maryland
_____, 2022- June 30, 2025
100622
2
TABLE OF CONTENTS
PAGE
PREAMBLE 3
ARTICLE 1 - RECOGNITION 3
ARTICLE 2 - UNION SECURITY 3
ARTICLE 3 - MANAGEMENT RIGHTS 4
ARTICLE 4 - UNION LEAVE 5
ARTICLE 5 - WORK WEEK/SCHEDULE 6
ARTICLE 6 - KELLY DAYS 6
ARTICLE 7 - SENIORITY 7
ARTICLE 8 - RULES & REGULATIONS 8
ARTICLE 9 - WAGES 8
ARTICLE 10 - RETIREMENT 9
ARTICLE 11 - CALL BACK PAY 9
ARTICLE 12 - VACATION LEAVE 10
ARTICLE 13 - MILITARY LEAVE 10
ARTICLE 14 - PERSONAL LEAVE 10
ARTICLE 15 - HOLIDAY PAY 11
ARTICLE 16 - SHIFT TRADES, EARLY RELIEF & HOLDOVERS 11
ARTICLE 17 - UNIFORM ALLOTMENT 11
ARTICLE 18 - BEREAVEMENT LEAVE 13
ARTICLE 19 - GRIEVANCE PROCEDURE 14
ARTICLE 20 - NO STRIKE/NO LOCKOUT 16
ARTICLE 21 - SAVINGS CLAUSE 17
ARTICLE 22 - DURATION 17
100622
3
PREAMBLE
This Collective Bargaining Agreement is entered into by the Board of County Commissioners of
Washington County, Maryland (hereinafter referred to as "Employer" or “County”), and Local
1605 of the International Association of Fire Fighters, AFL-CIO (hereinafter referred to as
"Union"), and has as its purpose the promotion of harmonious relations between the County and
the Union; the establishment of an equitable and peaceful procedure for the resolution of
differences; and includes the agreement of the parties on wages, hours, and other conditions of
employment.
ARTICLE 1 – RECOGNITION
The Board of County Commissioners of Washington County, Maryland recognizes Local 1605 of
the International Association of Fire Fighters, AFC-CIO, to the extent permitted by law, as the
exclusive collective bargaining representative for all full-time field operations personnel holding
the rank of Captain or below employed by the Washington County Division of Emergency
Services, in matters relating to rates of pay, wages, hours and other conditions of employment,
as defined in and permitted by Section IX of the County’s February 9, 1999 Resolution on
Collective Bargaining.
ARTICLE 2 – UNION SECURITY
Section 1: All employees subject to the provision of this Agreement, who are either current
members of the Union, or who elect to become members during the terms of this Agreement,
shall maintain their membership, subject to an employee’s right to discontinue membership in
accordance with Section 3 below and applicable federal, state, and/or local law.
Section 2: An employee’s probationary period shall begin on their first day of employment with
the County and shall end 12 months later unless the probationary period is extended by the
County. The County may extend the probationary period by giving written notice of the extension
to both the Union and the employee. During the probationary period (including any extension),
an employee may not file a grievance alleging a violation of this Agreement.
Section 3: The employer agrees to the adoption of a Union “check-off” system whereby Union
dues as established by the Union will be withheld from each eligible employee’s pay at source in
equal amounts from each pay. Such withholdings for Union dues are to be transmitted by check
to the Union not later than the twentieth (20) day of each month. The Union shall notify the
Employer thirty (30) calendar days prior to any change in such dues. The employee must give the
County written authorization for dues check-off. Any payroll deduction authorization shall be
revocable at will in writing by the employee, and upon written notice of any such revocation, the
County’s obligation to deduct dues shall cease.
100622
4
In the event that any dispute arises with respect to any monies owing or believed to be owed to
the Union under the Article, it shall be the sole responsibility of the Union to take whatever
appropriate and lawful action which is necessary to collect such monies.
Section 4: The Union shall accept full liability for and indemnify and hold the County harmless
from any and all claims of any employee, Local, State, or Federal Government, or of any other
person, corporation, or Association, including all grievances, arbitrations, awards, actions, suits,
judgements, attachments, or forms of liability that arise out of or by reason of any action taken
by the County for the purpose of complying with any of the provisions of this Article. The Union
assumes full responsibility for the disposition of the funds deducted under Section 3 of this Article
as soon as they have been remitted by the County to the Union.
ARTICLE 3 – MANAGEMENT RIGHTS
Section 1. Management Functions and Responsibilities. Except as expressly modified or
restricted by a specific provision or provisions of this Agreement, all governmental, managerial,
and administrative prerogatives and functions conferred upon the County inherently and by
Section IV of the February 9, 1999 Resolution on Collective Bargaining, are retained and vested
exclusively in the County, including but not limited to, the exclusive right to:
a. Determine the overall budget and mission of the County and any agency of County
government;
b. Maintain and improve the efficiency and effectiveness of operations:
c. Determine the services to be rendered and the operations to be performed;
d. Determine the overall organizational structure, methods, processes, means, job
classifications and personnel by which operations are to be conducted and the location
of facilities;
e. Direct and supervise employees;
f. Hire, select and establish the standards governing promotion of employees and classify
positions, provided that any job posting within the bargaining unit will be advertised in
accordance with County Policy PR-24 (“Hiring Process”) and any successor thereto;
g. Take actions to carry out the mission of government in situations of emergency;
h. Introduce new or improved technology, research, development and services;
i. Control and regulate the use of machinery, equipment, and other property and facilities
of the County;
j. Maintain internal security standards;
k. Suspend, discharge, or otherwise discipline employees, subject to the County’s grievance
procedure;
l. Issue and enforce rules, policies and regulations necessary to carry out these and all other
managerial functions which are not inconsistent with Federal or State law or the terms of
this collective bargaining agreement; and
m. To take whatever action is otherwise necessary in the County’s judgment and discretion
to determine, administer, and fulfill the mission of the County and direct the County’s
employees.
100622
5
The County's failure to exercise any prerogative or function hereby reserved to it, or the County's
exercise of any such prerogative or function in a particular way, shall not be considered a waiver
of the County's right to exercise such prerogative or function or preclude it from exercising the
same in some other way not in conflict with the express provisions of this Agreement.
Section 2. Operational Emergency: In the event that the County Administrator, after consultation
with the Director of Emergency Services and approval by the Board of County Commissioners,
declares an operational emergency (for reasons such as a terrorist attack, pandemic, or natural
disaster), the County may temporarily suspend one or more provisions of this Agreement. In the
event that the suspension continues for a period in excess of 30 days, the County must hold a
public hearing on the suspension no later than 60 days after the suspension begins. The Union
may waive the requirement of the public hearing if it consents to a further suspension of the
provision or provisions.
ARTICLE 4 - UNION LEAVE
Section 1: Union officials shall be permitted reasonable time during working hours to conduct
Union business directly related to the negotiation and administration of the collective bargaining
agreement. However, the County’s operational needs will take precedent over Union business,
and the Union and members of the bargaining unit may be precluded from conducting Union
business during working hours when necessary.
Section 2: Any time taken for Union business while on a scheduled shift will be treated as hours
worked for purposes of determining overtime eligibility. Union business conducted outside of a
scheduled shift will not be treated as hours worked. DES reserves the right to preclude any and
all Union business during working hours when there is an emergency and at other times when it
shall negatively impact agency operations.
Section 3: The County shall provide a total of 120 cumulative paid leave hours per year to be
allocated to the Union which may be used by employees selected by the Union to attend and
serve as delegates to conventions, organization conferences, and training related to the Union.
A minimum of 72 hours’ notice is required to be granted Union leave for such purposes. The
County may deny an employee’s request for leave when it will negatively impact agency
operations.
ARTICLE 5 - WORK WEEK/SCHEDULE
Operations employees assigned to an operations shift shall generally work a 24-hour period of
scheduled work beginning at 0730 hours each day. All leave use will be charged hour for hour on
any approved schedule. The normal rotation for this schedule is 24 hours worked, followed by 48
hours off with a fixed Kelly relief day that occurs once every twenty-one (21) calendar days, for a
total of 2496 hours annually.
100622
6
The County may implement alternative work schedules after meeting with and receiving
feedback from the Union.
ARTICLE 6 – KELLY DAYS
Section 1. Kelly Days- A Kelly day shall be defined as an off duty “duty shift” granted to all
employees, for the exclusive purpose of maintenance and execution of the current work
schedule. Kelly Days shall not be counted against, nor substituted, for an employee’s vacation,
holiday, or sick leave time.
The specific day shall be chosen by the employee according to seniority.
Section 2. For the purposes of selecting Kelly Days, all non-officers that are included in the bargaining
unit shall be grouped together. The following allowances, relative to maximum number of staff off on
any Kelly Day shall apply.
1 - 7 non-officers = 1 non-officer off per shift for Kelly Day.
8 - 14 non-officers = 2 non-officers off per shift on any Kelly Day.
15 - 21 non-officers = 3 non-officers off per shift on any Kelly Day.
For the purposes of selecting Kelly Days, all officers (Captains/Lieutenants) that are included in the
bargaining unit shall be grouped together. The following allowances, relative to maximum number of
staff off on any Kelly Day shall apply.
1 - 7 officers = 1 officers off per shift for Kelly Day.
8 - 14 officers = 2 officers off per shift on any Kelly Day.
15 - 21 officers = 3 officers off per shift on any Kelly Day.
In the event that staffing increases by a multiple of 7 (e.g., from 21 to 28 non-officers or officers),
an additional person shall be allowed to be off on each shift on any Kelly Day.
Section 3. All bids and transfers of Kelly time shall be completed within a seventy-two (72) hour
period.
Section 4. Kelly Day selections will be done based on seniority within the Division of Emergency
Services. Each shift will be ranked in seniority within their job classification. Officers will include
Lieutenants and Captains. Non-officers will be classified together for the purposed of a Kelly day
selection.
The bidding process will occur annually and will not occur before September 1st and must be completed
with notification to the members of their assigned Kelly day no later than September 30th. The Kelly day
selected will be effective for the following calendar year from January 1st to December 31st.
100622
7
Each employee will rank their preferred Kelly day from 1-7. Using the seniority list, each employee will
be assigned their Kelly day using the preference list provided in writing. Based on seniority within their
rank and shift, each person will be given the first available Kelly day based on their preference.
The Kelly day will remain until the next selection unless the employee is transferred to a different shift.
In the event of a voluntary transfer, the person transferring into the shift will assume the Kelly day that
was vacated with the position until the next bidding cycle.
In the event of an involuntary transfer for non-disciplinary reasons, the employee being transferred will
be offered to keep their assigned Kelly day or accept the vacated one to keep until the next bidding
cycle. In the event of an involuntary transfer for disciplinary reasons, the employee is subject to the Kelly
day that was vacated, until the next Kelly selection bid process.
ARTICLE 7 – SENIORITY
The seniority provisions set forth in this section shall apply solely for purposes of internal bidding
procedures within the Department of Emergency Services. These seniority provisions do not
apply to determine County benefit eligibility or accrual.
Section 1: Seniority Standing shall be granted to all employees. The standing is to be determined
on the basis of actual length of continuous service from the latest date of full-time employment
for Washington County, Maryland Division of Emergency Services. Following completion of a
period of probation, all new employees shall be placed on the seniority list as of the date of their
first (1st) day of current employment.
Section 2: When personnel are employed by the County on the same date, the seniority among
them shall be determined by test scores. In the event of tied positions on the eligibility list,
seniority shall be determined upon the order in which each employee was appointed by the
Director of the Division of Emergency Services. In the event there are no applicable test scores
available and multiple employees have the same date of hire; seniority will be established by
random drawing for each person hired on the same date.
Section 3: An employee shall lose his/her seniority upon voluntary resignation from employment.
An employee’s seniority shall not be terminated because of authorized leave of absence or layoff.
The employee shall return to work within fourteen (14) calendar days of written notice of recall
by registered letter to the last known filed address or forfeit his/her seniority rights.
Section 4: The Division of Emergency Services shall establish a seniority list which shall be
brought up to date on September first (1) of each year and immediately thereafter shall be
posted for all employees to view. Such a list shall contain dates of hire and classifications. The
posted updated list shall stand approved as posted unless objections thereto are reported to the
Director of Emergency Services.
100622
8
ARTICLE 8 – RULES AND REGULATIONS
Section 1: The Union agrees that its members shall comply with all Division of Emergency Services
rules and regulations, including those relating to conduct and work performance, unless
specifically modified in this Agreement.
Section 2: The Director or his/her designee shall have the right to implement any
policy/procedure at his/her sole discretion and without delay. Upon written notice to the Union
of the implementation of a policy/procedure, the Director or his/her designee will allow the
Union a seven (7) calendar day period to review and provide comment on the new
policy/procedure. If the policy/procedure is not time-sensitive, the Director will make a good-
faith effort to provide it to the Union at least seven (7) calendar days prior to the implementation
of the policy. The Director shall give due consideration to the Union’s comments; however,
he/she is not obligated to modify or change the policy/procedure based upon the Union’s review.
ARTICLE 9 – WAGES
Section 1: Cost of Living
Employees covered by this Agreement have received a 1% cost of living adjustment effective July
1, 2022.
In FY24 and FY25, Employees shall receive a cost of living increase only if other County employees
receive a cost of living increase. In the event that other County employees receive a cost of living
increase, employees covered by this Agreement shall receive an equivalent cost of living increase
at the same time that other County employees receive their cost of living increase.
Section 2: Step Increases
Employees covered by this Agreement who were eligible for a step increase in FY2023 have
received a 2.5% step increase effective July 1, 2022.
In FY2024 and FY2025, Employees who are eligible for a step increase shall receive a step increase
only if other County employees receive a step increase. In the event that other County employees
receive a step increase, employees covered by this Agreement shall receive an equivalent step
increase at the same time that other County employees receive their step increase.
Section 3: Wage Scale for Bargaining Unit Members
Wages shall be paid in accordance with the pay scale attached as Exhibit A.
Section 4: Calculation of Overtime
Employees covered by this Agreement shall be eligible for overtime compensation if they work
in excess of 106 hours in a designated 14-day work period.
100622
9
ARTICLE 10 - RETIREMENT
Section 1: Employees shall participate in the Employee’s Retirement Plan of Washington County
(“the Plan”).
Section 2: Employees covered by this Agreement shall be considered “Sworn Public Safety
Personnel” and shall have the same Normal Retirement Date as other Sworn employees of
Washington County.
Section 3: The Normal Retirement Date is the earlier of age 50 or 25 years of service.
Section 4: Employees shall contribute 6% of their current base salary into the Plan.
ARTICLE 11 - CALL BACK PAY
Section 1: An employee who is called back to work from off-duty by order of a Superior Officer,
and who does in fact perform duties on behalf of the Department during their normal off-duty
hours, shall be paid for a minimum of four (4) hours.
Section 2: An employee who is held over to work hours beyond the regularly scheduled end of
their shift by order of a Superior Officer shall be paid for a minimum of two (2) hours.
Section 3: Callback Pay and Holdover Pay shall be paid at the employee’s straight time rate unless
the hours worked by the employee are in excess of 106 in a 14-day work period.
Section 4: The Department of Emergency Services shall maintain a current list of overtime hours
worked by field operations employees covered by this Agreement. In the event that the
Department involuntarily recalls one or more employees pursuant to Section 1 of this Article.
Employees shall be chosen from this list by selecting the employee with the fewest number of
hours worked.
ARTICLE 12 - VACATION LEAVE
Section 1: Beginning at the time of employment, an employee shall earn 3.70 vacation hours per pay
period (bi-weekly), with a limit of 96 hours for a full calendar year of employment.
Beginning after the employee's 5th year of continuous service, an employee shall earn 5.54 vacation hours
per pay period (bi-weekly), with a limit of 144 hours for a full calendar year of employment.
Beginning after the employee’s 15th year of continuous service, an employee shall earn 7.40 vacation
hours per pay period (bi-weekly), with a limit of 192 hours for a full calendar year of employment.
Section 2: Total vacation carry over cannot exceed 250 hours per year. Vacation leave in excess
of 250 hours will be forfeited at the end of the calendar year.
100622
10
Section 3: Any use of planned leave that equals or exceeds 48 hours (including the use of a Kelly
Day as part of the time off) shall be excluded from mandatory holdover or recall to duty.
ARTICLE 13 - MILITARY LEAVE
Military leave will be granted to regular full time employees who leave the services of the County to enlist,
who are inducted into the Armed Forces of the United States, or who are members of reserve
components of the military or naval forces, including National Guard units required to attend annual
training summer camp. Each military leave of absence will be granted for the duration of the employee’s
active service in the Armed Forces up to the limit set by law, and the employee will be eligible for
reemployment in accordance with applicable law. If the service is connected with an involuntary call-up
for active duty due to a domestic or foreign emergency or to attend summer training camp (not to exceed
four weeks per calendar year), the County will pay the difference between an employee’s military pay
and their regular scheduled salary. It is the employee’s responsibility to present the necessary
documentation to the Budget and Finance Department to receive the pay differential.
ARTICLE 14 – PERSONAL LEAVE
Section 1. All regular full-time employees covered under this CBA are entitled to personal leave consisting
of 48 hours of personal leave per calendar year. The timing of the leave grant shall be governed by County
policy. This leave can be utilized as both planned and unplanned leave. A request for personal leave may
not be denied, subject to the County’s rights under Article 3 (Management Rights) to meet its operational
needs.
Section 2. Personal Leave must be used in a minimum of two (2) hour increments and may be combined
with vacation or other accrued administrative leave. Use of unplanned personal leave in conjunction with
any other leave (vacation leave, sick leave, charity leave) does not modify the notice and approval
requirements associated with the other leave.
Section 3. Personal leave may not be combined with a leave without pay. Any leave without pay can only
be taken after being pre-approved by the Director of Emergency Services.
Section 4. Planned leave shall be selected in accordance with General Order 22-19 and any successor
thereto. The County agrees that it will consult with the Union prior to implementing any changes to
General Order 22-19.
Section 5. If the personal leave is utilized as part of planned leave, it is subject to the leave pick process
outlined in General Order 22-19 and any successor thereto. If personal leave is used as part of planned
leave, the employee may schedule up to 48 hours of personal leave within the calendar year the picks are
being completed for. Once the 48 hours have been scheduled or physically utilized, no additional personal
leave may be used until the next calendar year.
ARTICLE 15 – HOLIDAY PAY
An employee who works on a recognized County holiday that is observed on a date different
from the actual date of the holiday (such as Christmas when it occurs on Sunday but is observed
100622
11
on Monday) will be paid a premium of one and one-half times their hourly rate for all hours
worked on the actual date of the holiday. When a recognized County holiday is observed on a
date different from the actual date of the holiday, a holiday pay premium will not be paid to
employees who work on the date the holiday is observed by the County.
ARTICLE 16 -SHIFT TRADES, EARLY RELIEF & HOLDOVERS
Shift trades, early relief and holdovers are permissible if agreed to by both employees and
approved by a supervisor, in accordance with Section 207(p)(3) of the Fair Labor Standards Act,
and 29 CFR §553.31.
ARTICLE 17 -UNIFORM ALLOTMENT
Section 1: The section defines the initial uniform allotment and addresses ongoing uniform
maintenance issuances for all new Field Operations full-time employees of the Division of
Emergency Services. Identification of a uniform item within this section does not automatically
qualify the item for wear while on station duty.
A. The County shall provide upon acceptance of job offer:
Six (6) Pairs of work pants
Eight (8) Polo style or T-shirts (long or short sleeve)
(any combination of polo shirts or T-shirts may be selected)
One (1) Leather Uniform Belt
One (1) Three season uniform jacket
One (1) Winter style hat
One (1) Ball cap
Two (2) Light blue or white button-down shirt- 1 long and 1 short sleeve
Two (2) pair of station boots
Two (2) Dark blue job shirts or two (2) hooded sweatshirts
(an employee may elect to receive 1 job shirt and 1 hooded sweatshirt)
Two (2) Pairs of shorts
Two (2) Pairs of Sweatpants
Two (2) Sweatshirts
The County shall supply all winter clothing by October 1st and all summer clothing by April 1st
where applicable.
The items set forth in this section will be replaced by the County on an as needed basis.
Replacement must be authorized by the Programs Manager prior to purchase. Employee
purchased items are not eligible for replacement through County funding.
100622
12
The employee is expected to launder/dry clean all County issued uniforms on a regular basis and
ensure that items are properly stored and protected when not in use. Gross neglect in the care
of issued uniforms may result in the employee being required to cover the cost of replacement.
B. Within 1 year of the completion of the probationary period, one (1) complete dress uniform
shall be provided. At the time of retirement, members shall be permitted to keep and
maintain the dress uniform issued to them. This uniform shall be worn only when authorized
by the Director of Emergency Services or their designee. The Dress uniform shall consist of:
One (1) Tie
One (1) Pair of trousers
One (1) Blouse
One (1) Pair of dress shoes
One (1) Class A Uniform Hat
One (1) breast badge
Two (2) Name plates (consisting of first initial and last name with “member
since” rocker)
One (1) set of collar pins for shirts
One (1) set of collar pins for coat
One (1) Hat badge
All apparel requiring shoulder patches and rockers shall be provided to the employee to be sewn
onto the clothing per Department Standards. Reimbursement for such alterations shall be
available from the County should the apparel be issued without the patches and rocker affixed.
The Union and the County agree that the County shall have a reasonable period of time after the
effective date of this Agreement to implement this policy.
Section 2: All new employees shall be issued protective clothing upon hire which will consist of:
One (1) Turnout coat
One (1) Pair of turnout pants
One (1) Helmet
One (1) Pair of structural firefighting boots
One (1) Nomex hood
One (1) pair of eye protection
One (1) pair of firefighters’ gloves
One (1) Pair of extrication style gloves
100622
13
Employees shall have access to any and all other Personal Protective Equipment (“PPE”) required
for their position classification. All issued items shall meet or exceed OSHA and/or NFPA
specification standards. All employees covered by this Agreement who must wear corrective
lenses while using SCBA shall be issued their own facepiece fitted with spectacles inside of the
facepiece.
Section 3: All clothing and/or equipment in Section 1 shall be provided from existing
departmental supply when available, or ordered if not readily available.
Section 4: All sworn Union employees who are members of Local 1605 may wear the I.A.F.F
Rocker under the Departmental patch.
Section 5: The County agrees that the Union shall have one (1) representative on any
committee that is responsible for setting specifications for firefighter personal protective
equipment that is issued to Union members.
ARTICLE 18 -BEREAVEMENT LEAVE
Section 1: A regular full-time employee who experiences the death of an immediate family
member may take off up to twenty-four (24) hours with pay to attend services and handle related
matters. An immediate family member is defined as mother, father, parent-in-law, step-parent,
spouse, grandparent, grandchild, child, step-child, brother, sister, step-sibling, foster parent, or
foster child as recognized by law, or other persons residing with the employee. The employee
should notify his or her supervisor as soon as possible of the death and plans to take
bereavement leave.
Section 2: If an employee needs more than twenty-four (24) hours of bereavement leave, the
employee may use up to twenty-four (24) additional hours of any available leave for
bereavement purposes. If sick leave is used for additional bereavement leave and is coded SICK
BEREAVEMENT on time reporting records, an employee’s use of sick leave for bereavement
purposes will not be counted against the employee’s eligibility under the sick leave incentive
program as outlined in the County Handbook.
ARTICLE 19 – GRIEVANCE PROCEDURE
Section 1: Grievance Coverage
A. A “grievance” is defined as an alleged violation of this Agreement or a dispute concerning
the meaning, interpretation, or application of this Agreement or any terms or provisions
thereof.
100622
14
B. Any employee or group of employees covered by this Agreement may present grievances
to IAFF Local 1605 to have those grievances resolved. However, only IAFF Local 1605 may
file a grievance pursuant to this grievance procedure.
C. The County has the exclusive right to discipline and discharge an employee. However,
disciplinary matters may be grieved by an employee in accordance with the provisions of
the County Grievance Procedure and any revisions thereto.
D. The procedures set forth in this Section shall be the exclusive remedy for the resolution
of grievances filed by the Union. The Union may not file a grievance pursuant to the
County Grievance Procedure or any revisions thereto.
Section 2: Exclusions
There are certain instances when a grievance cannot be filed. The following situations identify
those instances that would not be considered as justifiable reasons for a grievance action:
(1) Actions taken by the County Commissioners are not subject to grievance.
(2) Non-selection for promotion is not subject to grievance.
(3) Disciplinary actions and discharges are not subject to grievance.
(4) Performance appraisals which meet the minimum score for a merit increase.
(5) Position classifications are not subject to grievance.
(6) Actions resulting from a reorganization, administrative transfer, or administrative
demotion are not subject to grievance.
Section 3: - Procedure.
All grievances shall be in writing on an approved grievance form. The writing shall state
specifically the substance of the grievance and identify the aggrieved Employee and the specific
provisions of this Agreement alleged to have been violated. All grievances shall be processed in
the following manner:
Step 1:
The Union will submit the grievance in writing within fourteen (14) calendar days of the
occurrence of the actions being grieved or within fourteen (14) calendar days of the Union having
reasonable knowledge of the actions, to the Director of the Division of Emergency Services (DES).
The Director of DES or his/her designee shall meet with the Union and the aggrieved Employee
to discuss the grievance within fourteen (14) calendar days of receipt of the grievance form and
shall reply to the Union, in writing, within fourteen (14) calendar days after the meeting.
100622
15
Step 2:
If not resolved at Step 1, the Union may appeal the grievance on the approved form to the
Director of Human Resources within fourteen (14) calendar days of the date of the Step l decision.
The Director of Human Resources or his/her designee shall meet with the Union and the
aggrieved Employee to discuss the grievance within fourteen (14) calendar days of receipt of the
grievance form and shall reply to the Union, in writing, within fourteen (14) calendar days after
the meeting.
Step 3:
If not resolved at Step 2, the Union may appeal the grievance on the approved form to the County
Administrator or his/her designee within fourteen (14) calendar days of the date of the Step 2
decision. The appeal shall state specifically the substance of the grievance and identify the
aggrieved Employee(s) and the specific provisions of this Agreement involved. The Union and the
aggrieved Employee shall meet with the County Administrator or his/her designee within
fourteen (14) calendar days of the filing of the grievance at this Step to discuss its substance and
possible resolutions. The County Administrator or his/her designee shall give a decision in writing
within fourteen (14) calendar days after the aforesaid meeting.
Step 4
If the grievance has not been resolved in step 3, the Union may, within fourteen (14) calendar
days following the Step 3 decision from the County Administrator, submit the grievance to
arbitration through the Federal Mediation and Conciliation Service (FMCS). The FMCS shall
supply a list of five qualified labor arbitrators from the Washington, D.C. Metropolitan area. Both
the Employer and the Union shall have the right to strike two names from the list. The parties
shall flip a coin to determine who shall strike the first name; the other party shall then strike one
name. The process shall be repeated, and the remaining person shall be the arbitrator. After the
selection of the arbitrator as outlined above, the party requesting arbitration shall advise the
FMCS of the name of the arbitrator.
The decision of the arbitrator shall be final and binding on the parties hereto. Expenses for the
arbitrator's services and proceedings shall be borne equally by the Union and the Employer.
Each party shall be responsible for compensating its own witnesses and representatives. If either
party desires a verbatim record of the proceedings, it may cause such a record to be made by a
qualified Court Reporter. The cost of a verbatim record for proceedings shall be borne by the
party causing the record to be made or, if requested by both, shall be split equally.
Section 4. - Time Limits.
(A) A grievance must be presented and processed in accordance with the steps, time limits, and
conditions contained in this Article. The Employer and Union recognize that time is of the
essence and the prompt settlement of grievances is important to a sound and harmonious
relationship.
100622
16
(B) If the Employer fails to provide an answer to a grievance within the time limits so provided,
the Employee or Union may immediately appeal to the next step.
(C) The failure of the Union to act upon a grievance within the time limits shall be deemed a
forfeiture of the right to advance further in the grievance process.
(D) The time limits prescribed herein may be altered and/or waived by mutual agreement, in
writing, by the Employer and the Union.
ARTICLE 20 – NO STRIKE/NO LOCKOUT
The County and the Union subscribe to the principle that differences shall be resolved by peaceful
and appropriate means without interruption of work. During the term of this Agreement, neither
the Union nor its agents or any employee, for any reason will authorize, institute, aid, condone
or engage in a slowdown, work stoppage, strike, or any other interference with the work and
statutory functions or obligations of the employer. During the term of this Agreement, neither
the employer nor its agents for any reason shall authorize, institute, aid or promote any lockout
of employees covered by this Agreement.
ARTICLE 21 – SAVINGS CLAUSE
If any provision of this Agreement, or the application of such provision, should be rendered or
declared invalid by any court action or by reason of any existing or subsequently enacted
legislation, the remaining parts or portions of this Agreement shall remain in full force and effect;
and upon issuance of such a decision, the County and the Union agree to immediately negotiate
a substitute for the invalidated Article, Section or portion thereof.
ARTICLE 22 – DURATION
This Agreement shall become effective on the date set forth below, unless otherwise stated in
specific sections, and shall remain in full force and effect until June 30, 2025. This Agreement
shall automatically reopen on July 1, 2023 and July 1, 2024 for the sole and limited purpose of
negotiating possible changes in the pay scale attached as Exhibit A. The Parties may commence
such reopener negotiations on or after January 1st of the year in which the agreement reopens.
100622
17
This Agreement shall be automatically renewed from year to year after June 30, 2025, unless
either party shall notify the other in writing no later than October 1, 2024, (or October 1st of any
subsequent year thereafter in the case of an automatic renewal) that it desires to terminate,
modify or amend this Agreement.
The County and the Union agree that the parties may enter into mutually acceptable side letter
agreements to clarify provisions of this Agreement during its term.
This Agreement, consisting of 17 pages, is signed on this _____ day of October 2022, in
Washington County, Maryland.
The Board of County Commissioners
of Washington County, Maryland Justin Malott, President IAFF 1605
By: ______
Jeffrey A. Cline, Commissioner President Keli Smith, V.P. IAFF 1605
Terry Doyle, IAFF 1605
Shawn Hartsock, IAFF 1605
11/17/2021
Grade Position 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20
Base + 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%
8 Batt Chief 61,901 63,448 65,046 66,668 68,340 70,038 71,785 73,582 75,429 77,326 79,248 81,220 83,242 85,313 87,435 89,631 91,878 94,174 96,520 98,941
24.80 25.42 26.06 26.71 27.38 28.06 28.76 29.48 30.22 30.98 31.75 32.54 33.35 34.18 35.03 35.91 36.81 37.73 38.67 39.64
7 Captain 57,308 58,731 60,204 61,701 63,249 64,821 66,444 68,116 69,813 71,560 73,357 75,180 77,052 78,973 80,945 82,967 85,039 87,160 89,332 91,553
22.96 23.53 24.12 24.72 25.34 25.97 26.62 27.29 27.97 28.67 29.39 30.12 30.87 31.64 32.43 33.24 34.07 34.92 35.79 36.68
6 FF/LT 53,065 54,388 55,736 57,133 58,556 60,029 61,526 63,074 64,646 66,269 67,916 69,613 71,361 73,133 74,955 76,827 78,749 80,721 82,742 84,814
21.26 21.79 22.33 22.89 23.46 24.05 24.65 25.27 25.90 26.55 27.21 27.89 28.59 29.30 30.03 30.78 31.55 32.34 33.15 33.98
5 FF-Tech 49,121 50,344 51,592 52,890 54,213 55,561 56,959 58,381 59,829 61,327 62,849 64,422 66,044 67,692 69,389 71,136 72,908 74,730 76,602 78,524
FF-PM 19.68 20.17 20.67 21.19 21.72 22.26 22.82 23.39 23.97 24.57 25.18 25.81 26.46 27.12 27.80 28.50 29.21 29.94 30.69 31.46
4 FF/FAO 45,502 46,650 47,823 49,021 50,244 51,492 52,790 54,113 55,461 56,859 58,282 59,729 61,227 62,749 64,322 65,919 67,567 69,264 70,986 72,758
18.23 18.69 19.16 19.64 20.13 20.63 21.15 21.68 22.22 22.78 23.35 23.93 24.53 25.14 25.77 26.41 27.07 27.75 28.44 29.15
3 Firefighter 42,132 43,181 44,254 45,352 46,476 47,649 48,847 50,070 51,318 52,591 53,914 55,261 56,634 58,057 59,505 61,002 62,525 64,097 65,695 67,342
16.88 17.30 17.73 18.17 18.62 19.09 19.57 20.06 20.56 21.07 21.60 22.14 22.69 23.26 23.84 24.44 25.05 25.68 26.32 26.98
2 Recruit 38,988 39,961 40,959 41,983 43,031 44,104 45,203 46,326 47,474 48,672 49,895 51,143 52,416 53,739 55,087 56,460 57,882 59,330 60,803 62,325
15.62 16.01 16.41 16.82 17.24 17.67 18.11 18.56 19.02 19.50 19.99 20.49 21.00 21.53 22.07 22.62 23.19 23.77 24.36 24.97
1 Reserved
(Future)
STEP
Washington County Government
FY23 DES Field Staff Salary Scale (2496 work hours)
7/1/2022
1 of 2
11/17/2021
Grade
8
7
6
5
4
3
2
1
21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40
+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%+ 2.5%
101,412 103,958 106,554 109,225 111,946 114,741 117,612 120,557 123,577 126,672 129,842 133,087 136,406 139,826 143,320 146,915 150,584 154,353 158,221 162,165
40.63 41.65 42.69 43.76 44.85 45.97 47.12 48.30 49.51 50.75 52.02 53.32 54.65 56.02 57.42 58.86 60.33 61.84 63.39 64.97
93,850 96,196 98,592 101,063 103,584 106,180 108,826 111,546 114,342 117,212 120,132 123,128 126,198 129,343 132,588 135,907 139,302 142,796 146,365 150,035
37.60 38.54 39.50 40.49 41.50 42.54 43.60 44.69 45.81 46.96 48.13 49.33 50.56 51.82 53.12 54.45 55.81 57.21 58.64 60.11
86,936 89,107 91,329 93,600 95,946 98,342 100,813 103,334 105,930 108,576 111,297 114,067 116,913 119,833 122,828 125,898 129,043 132,263 135,558 138,952
34.83 35.70 36.59 37.50 38.44 39.40 40.39 41.40 42.44 43.50 44.59 45.70 46.84 48.01 49.21 50.44 51.70 52.99 54.31 55.67
80,496 82,518 84,589 86,711 88,883 91,104 93,375 95,722 98,118 100,564 103,085 105,656 108,301 110,997 113,768 116,613 119,533 122,529 125,599 128,744
32.25 33.06 33.89 34.74 35.61 36.50 37.41 38.35 39.31 40.29 41.30 42.33 43.39 44.47 45.58 46.72 47.89 49.09 50.32 51.58
74,580 76,452 78,374 80,346 82,343 84,390 86,511 88,683 90,904 93,176 95,497 97,893 100,339 102,860 105,431 108,077 110,772 113,543 116,388 119,309
29.88 30.63 31.40 32.19 32.99 33.81 34.66 35.53 36.42 37.33 38.26 39.22 40.20 41.21 42.24 43.30 44.38 45.49 46.63 47.80
69,014 70,737 72,509 74,331 76,178 78,075 80,022 82,019 84,065 86,162 88,308 90,505 92,776 95,098 97,469 99,915 102,411 104,982 107,603 110,298
27.65 28.34 29.05 29.78 30.52 31.28 32.06 32.86 33.68 34.52 35.38 36.26 37.17 38.10 39.05 40.03 41.03 42.06 43.11 44.19
63,873 65,470 67,117 68,790 70,512 72,284 74,081 75,928 77,825 79,772 81,769 83,816 85,912 88,059 90,255 92,502 94,823 97,194 99,615 102,111
25.59 26.23 26.89 27.56 28.25 28.96 29.68 30.42 31.18 31.96 32.76 33.58 34.42 35.28 36.16 37.06 37.99 38.94 39.91 40.91
STEP
2 of 2
Open Session Item
SUBJECT: Black Empowerment Summit 2023
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Kalim Johnson, Executive Director, African American Aggregate Association,
DBA, E.A.R.N.
RECOMMENDED MOTION: Approve funding request of $5,000.00
REPORT-IN-BRIEF: To discuss the funding needs of the upcoming Summit. We are seeking
$5000.00 for marketing needs and scholarships. We are set for 3/12/2023 at the Maryland Theatre and
we will be utilizing the entire building with a forecast of 700 to 1000 attendees and 50 vendors.
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Management Bootcamp Certificate Presentation
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Brian Overcash, Safety Compliance and Training Coordinator.
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: 23 selected County staff completed Management Bootcamp training conducted
by HCC. This training was a total of 49 hours of leadership and management class work.
DISCUSSION: Presentation of certificates of completion to County staff members.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Training Certificates to present to staff.
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Development Mitigation in Washington County
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Jill Baker, Director; Travis Allen, Comprehensive Planner; and Chris
Boggs, Rural Preservation Administrator – Department of Planning and Zoning
RECOMMENDED MOTION: This presentation is for informational purposes only. No
motion is being requested.
REPORT-IN-BRIEF: The purpose of this presentation is to provide a comprehensive view of
historic trends of non-residential development in the County, as well as the accompanying
mitigation provided by these projects.
DISCUSSION: As development continues to progress in the County, citizens have contacted
various Staff with concerns about the location and impacts of non-residential development. This
presentation will show not only the progression of non-residential development over time, but also
discuss efforts to mitigate impacts and preserve our rural areas using comprehensive planning and
land preservation strategies.
FISCAL IMPACT: n/a
CONCURRENCES: n/a
ALTERNATIVES: n/a
ATTACHMENTS: Slide show presentation
AUDIO/VISUAL NEEDS: Land Preservation and Development Mitigation.pptx
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Development
Mitigation in
Washington
County, MD
Jill Baker | Director
Travis Allen | Comprehensive Planner
Chris Boggs | Rural Preservation Administrator
Meghan Jenkins, GISP | GIS Coordinator
84%
16%
300K Acres
What’s Urban or Rural?
* For this map, Rural Business includes both Rural Business Overlay
and Industrial Mineral Overlays which would be subtracted from the
Residential percentage if desired for a total of 88% Residential
Where’s the Residential vs Commercial/Industrial Zoning?
What’s
Developing?
Washington County has several
zoning categories which allow for
industrial uses and manufacturing,
focused in growth areas around the
County:
Industrial, General
Industrial, Restricted
Planned Industrial
These zoning categories comprise
approximately 2% of the 300k acres
in the County. Prior to 2012 that was
just 1%. The increase in acreage from
2012 was a recommendation of the
Comprehensive Plan.
2%
Cumulative Non-Residential Projects
Converted vs. Preserved Farmland
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
1981-1985 1986-1990 1991-1995 1996-2000 2001-2005 2006-2010 2011-2015 2016-2020
Converted Preserved
Recordation and
Transfer Taxes
5 -7% of purchase price
goes toward fund for
preserving agricultural land
at both State and County
level
Forest Conservation
Act
Development mitigates
by preserving or planting
trees
General Tax Dollars
The County owns and
maintains parklands
The County sets aside or
has tax credit programs
which also protect lands
Citizen Input
The Land Preservation
Parks and Recreation Plan
Comprehensive Plan
How are lands protected and
development mitigated?
Agricultural Protected Lands
What’s Already
Permanently
Protected?
25 % of the County
is already under a
form of permanent
preservation.
An additional 6% of lands
are in agreement to not
develop through
Agricultural District
Programs for a total of 31%
25%
Forest Easements
Parklands
1997
1999
2001
2003
2005
2007
2009
2011
2013
2015
2017
2019
2021
Current
All Protected Lands
https://www.washco-md.net/gis-home/gis-digital-spatial-data-maps/
Stay Informed!
Many of the data shared
today is available on our
website…
Visit www.washco-md.net
Also visit the Document
Repository | Planning &
Zoning
Open Session Item
SUBJECT: Wolfinger Rural Legacy Program (RLP) Easement
PRESENTATION DATE:
PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to approve the Russell L. Wolfinger RLP Easement project, in the
amount of $296,059.50 for 90.715 easement acres, paid for 100% by the Maryland Department of Natural
Resources, and to adopt an ordinance approving the easement purchase and to authorize the execution of the
necessary documentation to finalize the easement purchase.
REPORT-IN-BRIEF: The Wolfinger property is located at 18465 Manor Church Rd., Boonsboro, and the
easement will serve to permanently preserve a valuable agricultural, scenic, environmental and historic property
in the County. The parcel is mostly open ag ground. It lies in a part of Washington County that was heavily
trafficked during the Civil War and the Battle of Antietam. The property is also known as the Emmert-Wolfinger
Farm and is listed on the Maryland Inventory of Historic Places and is significant for its architecture and
connection to the Emmert’s, a prominent early Washington County family. A tributary to Antietam Creek
crossed the front portion of the farm.
The parcel adds on to a block of thousands of acres of contiguous preserved farmland around Antietam
Battlefield. Seven (7) development rights will be extinguished with this easement.
DISCUSSION: Since 1998, Washington County has been awarded more than $26 million to purchase Rural
Legacy easements on more than 8,200 acres near Antietam Battlefield in the Rural Legacy Area. RLP is a sister
program to the Maryland Agricultural Land Preservation Program (MALPP) and includes the protection of
environmental and historic features in addition to agricultural parameters. RLP uses an easement valuation
system (points) to establish easement value rather than appraisals used by MALPP. For FY 2022, Washington
County was awarded RLP grants totaling $1,554,300. The Wolfinger RLP Easement will use part those funds.
Easement applicants were previously ranked based on four main categories: the number of development rights
available, the quality of the land/land management (agricultural component), natural resources (environmental),
and the historic value.
FISCAL IMPACT: RLP funds are 100% State dollars, mainly from DNR Open Space funds. In addition to
the easement funds, we receive up to 3% of the easement value for administrative costs, a mandatory 1.5% for
compliance/monitoring costs, and funds to cover all of our legal/settlement costs.
CONCURRENCES: Both the State RLP Board and the State Department of Natural Resources (DNR) staff
have approved and support our program. A final money allocation will be approved by the State Board of Public
Works.
ALTERNATIVES: If Washington County rejects State funds for RLP, the funds will be allocated to other
counties in Maryland.
ATTACHMENTS: Aerial Map, Location Map, Ordinance
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Wolfinger - Detail Map
\%W
A
rFy
40
rWolfinger 90.715 Acres
18465 Manor Church Road
Boonsboro, MID 21713
C:3 Kelbaugh Property
Streams
Lakes and Ponds
F--I Parcels
WMNINGI: This map wascreatedfor illustration purposes only.I[aheultl not be scaledor --d B D 9 —It f VI—I.g�d —mg GIS
CountyWolfinger -Location Map
Tilghmanton T100" �Ak
V OF'
mzo,
Wolfinger - 90.715 Acres +/-
18465 Manor Church Road
Boonsboro, MD 21713
— Roads
Wolfinger Property
Preserved Lands or Districts
Rural Villages
Agricultural Districts
Forest Easements
CREP Easements
jr Ag Pres
Parks
Preserved Lands
Municipal Boundaries
WMNING I: This map wascreated for illurt t-purposes only. It should notbe scaled orcopied. Sources ofthe data contained hereon are from various publit.g iez which may have use rertrkt—anddisclei—
Created By: Department of donning and Zoning GIS
5'
ORDINANCE NO. ORD-2022-
AN ORDINANCE TO APPROVE THE PURCHASE OF A CONSERVATION
EASEMENT UNDER THE MARYLAND RURAL LEGACY PROGRAM
(Re: Russell L. Wolfinger RLP Conservation Easement)
RECITALS
1. The Maryland Rural Legacy Program ("RLP") provides the funding necessary to
protect large, contiguous tracts of land and other strategic areas from sprawl development and
to enhance natural resource, agricultural, forestry, and environmental protection through
cooperative efforts among State and local governments.
2. Protection is provided through the acquisition of easements and fee estates from
willing landowners and the supporting activities of Rural Legacy Sponsors and local
governments.
3. For FY 2022, Washington County (the "County") was awarded a RLP grant totaling
$1,554,300.00 (the "RLP Funds").
4. Russell Lloyd Wolfinger (the "Property Owner") is the fee simple owner of real
property consisting of 90.715 acres, more or less (the "Property"), in Washington County,
Maryland. The Property is more particularly described on Exhibit A attached hereto.
5. The County has agreed to pay the sum of approximately TWO HUNDRED
NINETY-SIX THOUSAND FIFTY-NINE DOLLARS AND FIFTY CENTS ($296,059.50), which is a
portion of the RLP Funds, to the Property Owner for a Deed of Conservation Easement on the
Property (the “Russell L. Wolfinger RLP Conservation Easement”).
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland, that the purchase of a conservation easement on the Property be approved
and that the President of the Board and the County Attorney be and are hereby authorized and
directed to execute and attest, respectively, all such documents for and on behalf of the County
relating to the purchase of the Russell L. Wolfinger RLP Conservation Easement.
ADOPTED this ____ day of October, 2022.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
_______________________________ BY:
Krista L. Hart, County Clerk Jeffrey A. Cline, President
Approved as to legal sufficiency:
Mail to:
_____________________________ Office of the County Attorney
Kendall A. Desaulniers 100 W. Washington Street, Suite 1101
Deputy County Attorney Hagerstown, Maryland 21740
EXHIBIT A - DESCRIPTION OF PROPERTY
ALL that farm, tract, or parcel of land, and all the rights, ways, privileges, and
appurtenances thereunto belonging or in anywise appertaining, situate in Election District No.
12, Washington County, Maryland, being the property identified by the State Department of
Assessments and Taxation as tax account no. 12-008309, and being more particularly described
in accordance with the description contained in the Deed recorded in Liber 1561, folio 25, among
the Land Records of Washington County, Maryland, as follows:
All the following described tract of land being the same property which was conveyed to
Jonathan F. Doup by Martin F. Emmert and wife by Deed dated April 2, 1866, and recorded in
Liber I. N. No. 19, folio 358, among the Land Records of Washington County, Maryland, less two
parcels heretofore conveyed, one by the said Jonathan F. Doup to Daniel Wolfe by Deed dated
December 18, 1871, and recorded in Liber W. Mc. K.K. No. 4, folio 269, among the aforesaid Land
Records, the other parcel being that parcel described and conveyed in a Deed from John Q. A.
Kemp and wife, and Alfred C. Huffer and wife, to N. I. Warrenfeltz, dated March 29, 1892, and
recorded in Liber 103, folio 165, among the aforesaid Land Records, to which several Deeds
reference is hereby made, adjoining the lands formerly belonging to Isaac Emmert, Daniel Wolfe,
and others.
BEING all of the same property which was conveyed from Russell Lloyd Wolfinger,
Personal Representative of the Estate of Earl Baily Wolfinger, to Russell Lloyd Wolfinger by Deed
dated November 8, 1999, and recorded in Liber 1561, folio 25, among the Land Records of
Washington County, Maryland.
�WashingtonCounty
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Proposed Sharpsburg Well
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Mark D. Bradshaw, PE, Director of DEM
RECOMMENDED MOTION: None — Consensus to accept the Town's proposal to move forward
with project.
REPORT -IN -BRIEF: The Environmental Management Advisory Committee recommended that the
County explore the possibility of drilling a well as a supplemental water source for Sharpsburg.
DISCUSSION: This project was previously presented to the Board on November 14, 2021and the
Board authorized the funding to drill the well. When we approached the Town about creating a
memorandum of understanding, they requested that the County pay the Town for the water from the
well. Per the Town's letter received August 22, 2022, the Town is proposing to charge the County
$0.003171 per gallon.
The Town of Sharpsburg owns the property adjacent to the existing elevated water storage tank and
have offered to allow the County to drill a well on their property. The Town has an existing well on
this property that was drilled in 2011, that is used to irrigate the Town's owned ball fields. The existing
well is 182 feet deep and produces 70 gallons per minute. The County has tested the water and found
it to have slightly high iron concentration along with higher -than -normal hardness, but both are
treatable.
Based on the existing quantity and quality I calculated what the protentional cost savings would be for
using the well to supplement 25%, 50%, 75%, and 90% of the water usage. The estimated potential
savings are $(22,664), $(16,064), $30,775, and $25,996 respectively per year.
The Town is offering the existing well to the County and to pay for the expense to commercialize the
well.
FISCAL IMPACT: If viable, total project cost should be less than $300K.
CONCURRENCES:
ALTERNATIVES: Continue to use the Potomac River as the only source of water
ATTACHMENTS: Town of Sharpsburg Letter & Sharpsburg Well cost saving sheet
AUDIO/VISUAL NEEDS: None
Sharpsburg Well
Revised 8/25/22
Unit
Total
Description
Quantity
Cost
Cost
Drill / Develop Well
1
$ 55,000
$
55,000
Well Pump / Controls
1
$ 5,775
$
5,775
Green Sand Filter
1
$ 82,600
$
82,600
Building
1
$ 33,000
$
33,000
Building Foundation
1
$ 11,000
$
11,000
Chemical Pump / Tank
2
$ 2,750
$
5,500
Power
1
$ 11,000
$
11,000
Waterline Connection
1
$ 11,000
$
11,000
Backwash Pond
1
$ 3,850
$
3,850
Vault
1
$ 5,500
$
5,500
$
224,225
Contingency
1
25%
$
56,056
$
280,281
Plant makes approximately 100,000 gallons per day.
Town Will charge the County $0.003171 per gallon.
Existing well produces 70 gpm. Assume same production rate for analysis.
Analysis will be for 25%, 50%, 75%, & 90% supplemental production.
25%= 25,000 gpd a 70 gpm pump run time would be 357 min or 5.95 hours.
50%= 50,000 gpd a 70 gpm pump run time would be 714 min or 11.9 hours.
75%= 75,000 gpd @ 70 gpm pump run time would be 1,071 min or 17.9 hours
90%= 90,000 gpd @ 70 gpm pump run time would be 1286 min or 21.5 hours
Sharpsburg WTP FY 22 Operating Budget
Wages/Benefit $ 261,290
Expenses $ 62,710
Total $ 324,000
25% Supplemental Cost Saving
Wages / Benefits No Saving
Expenses Estimate 10% Savings $ 6,271,00
Cost of water $ (28,935.00)
$ (22,664.00)
50% Supplemental Cost Saving
Wages/Benefits 10% $ 26,129.00
Expenses Estimate 25% Savings $ 15,677.50
Cost of water $ (57,870.00)
$ (16,063.50)
75% Supplemental Cost Saving
Wages / Benefits 33% $ 86,225.70
Expenses Estimate 50% Savings $ 31,355.00
Cost of water $ (86,806.00)
$ 30,774.70
90% Supplemental Cost Saving
Wages / Benefits 33% $ 86,225.70
Expenses Estimate 70% Savings $ 43,897.00
Cost of water $ (104,167.00)
$ 25,955.70
r
Town of Sharpsburg
106 East Main Street
Sharpsburg, MD 21782
Phone: 301-432-4428
http://sharpsbur,qmd.com/
The Town of Sharpsburg seeks to reduce the cost of water to town residents by supplying water to the Washington
County Water Quality Department on a per gallon basis. The County system has the highest rates for any resident
residing in Washington County. According to the Washington County Environmental Management Advisory Committee:
Water/Wastewater Budgets and Rate Investigation (the Committee) the county systems $181 a quarter for 12,000
gallons is the highest in the county by a lot. County municipal rates range from Clearspring's $65 per 12,000 gallons to
Funkstown's $119. Users of the county water system are paying more than double the county average. For several years
the Town of Sharpsburg has been rebating users from our tax revenue to try to offset some of this expense. As reported
by the committee a major driver of the cost of the county system is that the Sharpsburg component uses Potomac River
water, that is surface water. Surface water is extremely expensive to treat and it is the objective of the Town and
Washington County Commissioners to reduce that cost by providing well water. The Town proposes to supply the Water
Quality department with well water based on the following assumptions:
• The Town Sharpsburg seeks to recover the current rebate of 280 per household per year both now and in the
future. For planning purposes, we will assume 310 (currently about 300) accounts. This targets town revenue at
$86,800.
• The following calculations are based on well(s) supplying at least 75,000 gallons per day. Anything less is not
financially worth the investment. The Town currently has a well that delivers 70 gallons per minute or over
100,000 gallons per day and is being used by the local Little League to irrigate the infield and outfield grass. It is
rarely used and we have an agreement with the Little League to use it for the new water supply. This will require
commercializing the well which would be at town expense. What is important here is that our objective is be
able to deliver more than the 100,000 gallons being supplied today via wells.
• We used data supplied to us by the water and quality department as follows:
o Sharpsburg WTP FY 2022 Operating Budget
Wages and benefits $ 245,890 (3FTE or $81,963 per FTE)
Expenses $ 55,920
Total
$ 301,810
o 75% (75,000 gpd) Supplemental Costs Savings
Wages and benefits $ 81,143
Expenses $ 27,960
Total Savings $ 109,103
• We estimated the savings at 90,000 gpd by adding in 75% of an FTE but not reducing expenses:
o Wages and benefits $ 142,000
Expenses $ 27,960
Total $ 169,960
Based on these calculations, we are proposing a per gallon rate of $0.003171 per gallon. This rate will be
indexed to the fy 2022 rates and increased as the county increases their rates.
Two Savings Scenarios
Savings at 75K gallons
Savings at 90K gallons
Current total costs
$301,810.00
$301,810.00
Savings with well supply
$109,103.00
$169,960.25
New total cost
$192,707.00
$131,849.75
Percent recovered by town
79.56%
61.28%
Dollars to town
$86,800.00
$104,160.00
Annual budgeted rebate
$86,800.00
$86,800.00
Per gallon rebate
$0.003171
$0.003171
Open Session Item
SUBJECT: Bid Award (PUR-1571) – Bulk Delivery of Road Salt
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Zane Rowe,
Deputy Director, Washington County Highway Department.
RECOMMENDED MOTION: Move to award the contract for the purchase/delivery of Bulk
Road Salt to the responsible, responsive bidder, Cargill, Incorporated of North Olmsted, OH who
submitted the price of $85.61 per ton.
REPORT-IN-BRIEF: On August 17, 2022 the County issued an Invitation to Bid (ITB) for Bulk
Road Salt. The salt will be purchased on an as-needed basis to be used on County maintained roads
for snow and ice control. The County uses an average of fifteen thousand (15,000) tons of road
salt annually. The contract period is to tentatively begin October 1, 2022 and end April 30, 2023.
The above recommendations are for the County’s requirements only; the City of Hagerstown shall
make its award independently from the County. The County guarantees neither a
minimum/maximum quantity of bulk road salt to be purchased under this contract.
The Invitation to Bid was published in the local newspaper, on the County web site, and on the
State of Maryland’s eMMA “eMaryland Marketplace Advantage” web site. Twenty-Four (24)
persons/companies registered/downloaded the bid document on-line. On September 14, 2022 a
total of seven (7) bids were received.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the department’s FY’23 operating budget account.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: The complete Bid Tabulation may be viewed on-line at:
https://www.washco-md.net/wp-content/uploads/purch-pur-1571-bidtab.pdf
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Bid Rejection and Bid Award (PUR-1561) Performance Testing, Hose, Pumps and
Ladders
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department; Eric Jacobs, EFO,
Operations Manager – Fire/EMS, Division of Emergency Services
RECOMMENDATION: Motion to reject the bid without prejudice for Group C from Diversified
Inspections/Independent Testing Labs Inc., of Manalapan, NJ for their bid submitted on August 25,
2022. The bidder did not submit their bid based on the quantities requested in the Form of Proposal
and as indicated in the bid document. And move to award the bid for Group B to the responsive,
responsible bidder Diversified Inspections/Independent Testing Labs Inc., of Manalapan, NJ for the
total sum for Group B in the amount of $62,210.
REPORT-IN-BRIEF: On August 3, 2022 the County issued an Invitation to Bid (ITB) for the subject
services. The Invitation to Bid (ITB) was advertised on the State of Maryland’s (eMMA) “eMaryland
Marketplace Advantage” web site, on the County’s web site, and in the local newspaper. Ten (10)
persons/companies registered/downloaded the bid document on-line and One (1) bid was received.
The contract period is tentatively to begin October 1, 2022, with an option by the County to renew for
up to two (2) additional consecutive one (1) year periods, subject to notice given by the County at least
sixty (60) calendar days in advance of each period’s expiration date. If the bidder wishes to renew the
contract, he/she must submit a letter of intent to the Director of Purchasing at the location designated
herein at least ninety (90) calendar days prior to the expiration of each contract period. The County
reserves the right to accept or reject any request for renewal and any increase in unit cost for an
inspection/testing. All other terms and conditions shall remain unchanged.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Division of Emergency Services 515270-10-11525
CONCURRENCES: NA
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR 1561
Fire Service Performance Testing / Inspection
Item
No.Description Unit of
Measure Quantity Unit
Price/Each
Total
Price
1 Fire Pump Testing EA 55 NO BID NO BID
2 Diameter 1-1/2 – 2”LF 73,000 NO BID NO BID
3 Diameter 2-1/2 – 3”LF 41,000 NO BID NO BID
4 Diameter 4 – 5”LF 77,000 NO BID NO BID
5 Hard Suction EA 100 NO BID NO BID
6 10’ Folding (Attic)EA 52 NO BID NO BID
7 (12’ – 20’)EA 68 NO BID NO BID
8 (16’ – 28’)EA 57 NO BID NO BID
9 (30’ – 45’)EA 24 NO BID NO BID
OPTION NO. 1 (Award for All Services):Diversified Inspections /
Independent Testing Labs, Inc.
TOTAL SUM BID PRICE
(for Item Nos. 1 through 9)NO BID
PUR 1561
Fire Service Performance Testing / Inspection
Item
No.Description Unit of
Measure Quantity Unit
Price/Each
Total
Price
Group A1 Fire Pump Testing EA 55 NO BID NO BID
Group B2 Diameter 1-1/2 – 2”LF 73,000 $0.31 $22,630.00
Group B3 Diameter 2-1/2 – 3”LF 41,000 $0.31 $12,710.00
Group B4 Diameter 4 – 5”LF 77,000 $0.31 $23,870.00
Group B5 Hose Testing - Hard Suction EA 100 $30.00 $3,000.00
OPTION NO. 2 (Individual Awards for Each Service):Diversified Inspections /
Independent Testing Labs, Inc.
TOTAL SUM BID PRICE FOR GROUP A
(for Item No A1)
TOTAL SUM BID PRICE FOR GROUP B
(for Item No B2 through B5)
NO BID
$62,210.00
PUR 1561
Fire Service Performance Testing / Inspection
Item
No.Description Unit of
Measure Quantity Unit
Price/Each
Total
Price
Group C6 10’ Folding (Attic)EA 52 $2.50 / foot $1,300
Group C7 (12’ – 20’)EA 68 $2.50 / foot $2,040 - $3,400
Group C8 (16’ – 28’)EA 57 $2.50 / foot $2,280 - $3,990
Group C9 (30’ – 45’)EA 24 $2.50 / foot $1,800 - $2,700
OPTION NO. 2 (Individual Awards for Each Service):Diversified Inspections /
Independent Testing Labs, Inc.
$7,420 - $11,390
Diversified Inspections / Independent Testing Labs, Inc.
Bid requested that ladders be quoted per foot but total footage was not provided so I provided a range based on the footage in each group.
All ladder prices are bid at $2.50/foot. If you would like us to replace heat sensor labels on the ladders as needed we can do that for
TOTAL SUM BID PRICE FOR GROUP C
(for Item No C6 through C9)
Remarks / Exceptions:
Open Session Item PUBLIC PACKET
SUBJECT: Contract Award (PUR-1570) - Bond Counsel Services
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department; Kelcee Mace, Interim
Chief Financial Officer of Budget and Finance.
RECOMMENDED MOTION: Move to award the contract for Bond Counsel Services as related to
bond issues and for all other work.
REPORT-IN-BRIEF: Attached is an excerpt from the Request for Proposal (RFP) document of the
“Scope of Services” to be rendered under this contract. The RFP was advertised in the local newspaper,
on the County’s web site, and on the State’s “eMaryland Marketplace Advantage” web site. Sixteen (16)
persons/companies registered/downloaded the bid document on-line. The following persons served as
members on the Coordinating Committee: Interim Chief Financial Officer of Budget and
Finance (Committee Chairman), County Buyer, County Attorney, Director of Budget & Finance
and Senior Accountant.
Five (5) firms were represented at the pre-proposal conference. Four (4) proposals were received for the
subject services. The Qualifications & Experience/Technical Proposals of the four (4) firms
were considered to be responsive by the Committee and their Price Proposal was opened for evaluation as
shown on the attached Fee Schedule.
The initial term of this contract is anticipated to be for a one (1) year period tentatively
commencing November 1, 2022 and ending October 31, 2023, with an option by the County to renew for
up to four (4) consecutive one (1) year periods, thereafter, based on the annual lump sum fees proposed by
the successful firm.
DISCUSSION: N/A
FISCAL IMPACT: Capital Improvement Plan (CIP) – Bond Issuance Cost, Account No.
501095-30-10500-ADM001 and other operating accounts will be utilized to cover costs if needed.
CONCURRENCES: As recommended by the Coordinating Committee that included the County
Attorney.
ALTERNATIVES: N/A
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
SCOPE OF SERVICES:
All firms responding to this proposal shall demonstrate the capabilities and experience to conduct
the following scope of services if requested:
A. Assist in the planning of the financing and structuring of the debt issue.
B. Review the transcripts of proceedings taken to date to authorize the debt and determine
whether there is legal authority to issue debt.
C. Assist with the bond sale proceedings, including preparation of documents necessary or
appropriate for the authorization, issuance, sale, and delivery of the bonds or other debt.
D. Prepare the appropriate resolutions authorizing the issuance of the debt and determine if the
debt was legally sold or placed.
E. Assist in various aspects of preparing the official statements or other disclosure documents
to be disseminated in connection with the issuance of debt.
F. Obtain from governmental authorities such approvals, rulings, permissions, and exemptions
as bond counsel determines are necessary or appropriate with respect to the issue.
G. Render legal opinions approving the validity of the debt. In this capacity, bond counsel
shall inform the County through the approving opinion of the nature of the security for the
debt; the legality, validity and tax-exempt status of the securities; and the legality and
validity of the requisite documentation and procedures.
H. Render legal opinions on such related matters as:
1. the applicability of particular provisions of federal and state securities laws;
2. the applicability of tax law provisions governing estate and gift taxation;
3. the eligibility of the debt for investment by various fiduciaries and other regulated
investors;
4. the status of the debt and related obligations under laws relating to creditors’ rights;
and
5. the validity and enforceability of security agreements, indentures, and other
documents related to the debt and its security.
I. Assist in preparing information for submission to rating agencies and bond insurers.
J. Assist in other specified activities related to debt such as special taxing districts and tax
increment financing.
K. Advise the County on legal considerations relating to financing alternatives within the
context of statutory and constitutional constraints.
L. Answer questions about the debt by prospective purchaser in the secondary market
or by public officials. M. Answer questions about the application of “arbitrage” and other federal tax
regulations, the County’s obligations contained in covenants securing outstanding
debt, the investment and expenditure of proceeds, and the collection, investment
and application of funds used to pay debt. N. Attend various conferences and meetings, including public hearings and meetings
of the Board of County Commissioners for the reception of bids and adoption of
awarding resolutions. O. Perform all other requested legal services necessary and appropriate to the
completion of County transactions concerning debt and reviewing related
responsibilities.
Open Session Item
SUBJECT: Bid Award (PUR-1569) - Uniforms for Washington County Sheriff’s Officers
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department; Cody Miller,
Grants Manager/Quartermaster, Washington County Sheriff’s Office
RECOMMENDED MOTION: Move to award the contract to the responsible, responsive bidder
Galls, LLC of Lexington, KY who submitted the Total Sum Bid of $117,485.25 based on estimated
quantities (no guaranteed minimum / maximum) of each uniform piece at the per unit prices.
REPORT-IN-BRIEF: The bid was advertised on the State of Maryland’s (eMMA) “eMaryland
Marketplace Advantage” web site, on the County’s web site, and in the local newspaper. There
were fifteen (15) persons/companies that registered/downloaded the bid document on-line. A total
of two (2) bids were received. The contract is for a one (1) year period tentatively commencing
October 31, 2022, with an option by the County to renew the contract for up to five (5) additional
consecutive one (1) year periods subject to written notice given by the County at least sixty (60)
calendar days before the expiration date of any of the one (1) year period.
DISCUSSION: N/A
FISCAL IMPACT: Funding is available in the budgets of the various departments: Judicial
- 535060-10-11300, Patrol – 535060-10-11310, Process Servers – 535060-10-11305, Detention
535060-10-11320, Day Reporting Center – 535060-10-11321, and Central Booking – 535060-10-
11315.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: The complete Bid Tabulation may be viewed on-line at:
https://www.washco-md.net/wp-content/uploads/purch-pur-1453-bidtab.pdf
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Purchase of Vehicles for Various County Departments
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing; Sergent, Alan Matheny,
Washington County Sheriff’s Office
RECOMMENDATION: Move to request Board approval for the following departments to purchase
vehicles via-State of Maryland contract.
Sheriff’s Office - one (1) pickup truck; not to exceed $60,000
Highway Department - two (2) One-ton crew cab trucks; not to exceed $112,428; one (1) pickup truck;
not to exceed $29,400
Wireless Communication Maintenance - one (1) pickup truck; not to exceed $60,000
Division of Emergency Services - two (2) pickup truck; not to exceed 130,000
Airport - two (2) pickups trucks; not to exceed $140,000. Because the Airport won’t know the total
cost of the vehicles until after the grant is submitted anything exceeding the $105,000 grant will be on
the airport. The department is also requesting submission and acceptance in the amount of $105,000
from the Maryland Aviation Administration.
REPORT-IN-BRIEF: The purchase of vehicles can be time-consuming and exhausting. Fortunately,
there are vetted programs in place to help local governments to expedite and streamline the procurement
process; that has changed to due manufacturer’s business model of accepting vehicle orders that don’t
align with our fiscal year. The COVID outbreak and chip shortage have created limited inventory and
sales, which has resulted to manufacturers struggling to keep up with the demand for new vehicles.
DISCUSSION: NA
FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan (CIP)
accounts.
CONCURRENCES: NA
ALTERNATIVES: N/A
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Lobbying Coalition
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: John M. Martirano, County Administrator
Kirk C. Downey, County Attorney
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: Discussion regarding Lobbying Coalition initiatives.
DISCUSSION: The Lobbying Coalition is finalizing its initiatives for the
upcoming regular session of the General Assembly. This is an opportunity to discuss those
initiatives with the Board, and the Board’s legislative initiatives to include with the Coalition’s
package.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Discussion Regarding Potential Process for Non-Profit Funding
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Susan Buchanan, Director, Grant Management
RECOMMENDATION: N/A
REPORT-IN-BRIEF: To discuss process for distribution of surplus funds to non-profit agencies
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Ice Cream Trail Favorite Spot Certificate
PRESENTATION DATE: October 11, 2022
PRESENTATION BY: Leslie Hart, Business Development Specialist, Business Development;
Ashley Acevedo, Public Relations Coordinator, Public Relations & Marketing
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: To present a certificate to the winning location at the end of the Ice Cream
Trail.
DISCUSSION: N/A
FISCAL IMPACT: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form