HomeMy WebLinkAbout220712aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
July 12, 2022
OPEN SESSION AGENDA
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: June 28, 2022
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:15 AM STAFF COMMENTS
10:25 AM CITIZEN PARTICIPATION
10:30 AM PUBLIC HEARING – APPLICATION FOR ZONING TEXT AMENDMENT
RZ-22-001
Jill Baker, Director, Planning and Zoning
10:45 AM AGRICULTURE – FACES OF FARMING PRESENTATION
Susan Grimes, Director, Business Development; Leslie Hart, Business Development
Specialist, Business Development
10:50 AM ANNUAL CONSERVATION AWARDS (PRESENTATION BY WASHINGTON
COUNTY SOIL CONSERVATION DISTRICT FOLLOWED BY BOARD OF
COUNTY COMMISSIONERS’ CERTIFICATES OF APPRECIATION)
Elmer Weibley, District Manager WCSCD; Dee Price, Assistant Manager, WSCSD
11:00 AM CONTRACT AWARD (PUR-1541) – CONSULTANT TO DEVELOP
PERFORMANCE SPECIFICATIONS AND PROVIDE TECHNICAL ASSISTANCE
FOR A COUNTY-WIDE LOCAL GOVERNMENT/PUBLIC SAFETY RADIO
SYSTEM
Rick Curry, Director, Purchasing; Tom Weber, Deputy Director, Wireless
Communication; Sheriff Douglas Mullendore, Washington County Sheriff’s Office
BID AWARD (PUR-1552) – MATTRESS AND BED BASE REMOVAL,
DISPOSAL RECYCLING
Rick Curry, Director, Purchasing; Dave Mason, Deputy Director, Solid Waste
11:05 AM CONSTRUCTION BID AWARD – FALL 2022 TREE PLANTING CONTRACT NO.
SR-TP-300-28
Scott Hobbs, Director, Engineering
Wayne K. Keefer
Randall E. Wagner
Charles A. Burkett
Page 2 of 2
OPEN Session Agenda
July 12, 2022
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
11:10 AM CONSTRUCTION BID AWARD – SHOWALTER ROAD AT CRAYTON BLVD
SIGNAL INTERSECTION IMPROVEMENTS
Scott Hobbs, Director, Engineering
11:15 AM 2021 BUILDING CODE REVIEW COMMITTEE
Rich Eichelberger, Director, Permits and Inspections
11:20 AM FY24 FAMILY LAW FUND – APPROVAL TO SUBMIT APPLICATION AND
ACCEPT AWARDED FUNDING
Kristin Grossnickle, Court Administrator, Circuit Court for Washington County;
Nicole Phillips, Grant Manager, Grant Management
11:25 AM COMMUNITY LEGACY GRANT APPLICATION SUBMITTAL – FT. RITCHIE
BUILDING 305 REHABILITATION
Jennifer Kinzer, Deputy Director, Planning and Zoning
11:30 AM BUDGET ADJUSTMENT – FY22 CONTROLLED ASSETS
R. David Hays, Director, Emergency Services
11:35 AM FY22 CAPITAL BUDGET ADJUSTMENT – ADMINISTRATION ANNEX
RELOCATION
Kelcee Mace, Interim Chief Financial Officer, Budget and Finance
11:40 AM AMERICAN RESCUE PLAN ACT OF 2021 OLDER AMERICAN ACT FUNDS –
REVISED REQUEST
Amy Olack, CEO, Commission on Aging; Ed Lough, President, Commission on Aging
11:45 AM CLOSED SESSION - (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction or any other personnel
matter that affects one or more specific individuals; To consider the acquisition of real property for a
public purpose and matters directly related thereto; To consult with staff, consultants, or other
individuals about pending or potential litigation; and To consult with counsel to obtain legal advice
on a legal matter.)
12:15 PM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: PUBLIC HEARING: Application for Zoning Text Amendment RZ-22-001
PRESENTATION DATE: July 12, 2022 10:30am
PRESENTATION BY: Jill Baker, AICP, Director, Department of Planning and Zoning
RECOMMENDED MOTION: The purpose of this public hearing is to take public comment on the
rezoning application. No action will be taken.
REPORT-IN-BRIEF: Application is being made to amend several sections of the Zoning Ordinance
to consistently address uses associated with educational facility campuses in certain zoning districts.
DISCUSSION: In 2010 a new zoning district was added to the County Zoning Ordinance. The Office,
Research and Technology (ORT) district was included within the Ordinance as an economic
development strategy to promote and attract medical, corporate, technology, and research and
development-based businesses to the County.
In 2012 as part of the Urban Growth Area Rezoning, the employment campus concept of the ORT
zoning district was expanded, and two more districts were adopted into the Ordinance to accommodate
emerging land uses. The Office, Research, and Industry (ORI) district was included to expand upon
the ORT district with opportunities for light manufacturing type business while the Education Research
and Technology (ERT) district was intended to promote expansion of educational campuses and their
symbiotic relationship with incubator business.
All three of these districts seek to promote employment opportunities in fields related to high-tech
industries in campus-like settings that will diversify our local economy. The purpose of this
amendment is to include language related to accessory uses of an educational facility into the ORI and
ORT districts to be consistent with language existing in the ERT district.
This item was presented to the Washington County Planning Commission at a Public Information
Meeting held during their regular meeting on May 2, 2022. No written or verbal comments have been
received for this case. Planning Commission voted unanimously to recommend approval of the
amendments.
FISCAL IMPACT: n/a
CONCURRENCES: Washington County Planning Commission
ALTERNATIVES: n/a
ATTACHMENTS: Proposed text amendments, staff report, Planning Commission minutes, Planning
Commission recommendation
AUDIO/VISUAL NEEDS: none
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
RZ‐22‐001 – Educational Facilities
RZ-22-001 – Educational Facilities
Draft Text Amendments
April 2022
ARTICLE 21A ‐ “ORT” OFFICE, RESEARCH AND TECHNOLOGY DISTRICT
Section 21A.1 Principal Permitted Uses
(a) Educational institutions including, but not limited to, business and trade schools and colleges.
Educational facilities, accredited by the State of Maryland, that provide or award credit‐bearing
degrees, certificates, diplomas, and letters of recognition programs, as well as adult basic education and
non‐credit job training programs and lifelong learning courses. This use includes the following as examples
of traditional higher education uses and related activities as part of the educational institution's campus.
It is not intended or permitted for the following uses to be established separately from a parent
educational institution on separate non‐contiguous parcels.
1. Classrooms, laboratories, indoor or outdoor theaters and other performance venues,
auditoriums and lecture halls, libraries, and offices for administrators, faculty, and college
related organizations.
2. Parking structures and lots.
3. Child care facilities for services to faculty, administrators, students, and other patrons,
and as training facilities.
4. Cultural, recreational, health, and fitness facilities.
5. Government offices and related facilities including buildings of a cultural, civic,
educational, social or community service‐type, and including libraries, playgrounds, and
community centers.
6. Communications facilities, equipment, and structures including satellite dishes,
telecommunication towers and antenna subject to setback requirements, and as needed
in the routine performance of the institution's educational function. Commercial
communication towers that are not for the exclusive use of the institution in the routine
performance of its educational function shall be governed by Section 4.22 of this
Ordinance.
7. Radio and television broadcasting facilities.
8. Athletic fields and sports stadiums, gymnasiums, and other sports related facilities for
teaching or competition purposes (subject to specific parking and lighting standards
contained in Article 22, Divisions I and X).
9. Student dormitories.
10. Museum and collection display facilities and functions.
11. Conference facilities.
12. Food service facilities for students, faculty, and other college personnel and visitors, and
college‐related functions and culinary arts training.
RZ‐22‐001 – Educational Facilities
13. Bookstore facilities.
14. Medical facilities that provide medical services to students, faculty, and other college
employees or facilities used for training in the medical and health professions (such as
medical or dental clinics and laboratory and diagnostic equipment).
15. Computer and data processing services, laboratories, and equipment.
16. Reprographic, banking, and security services.
17. Other training or educational activities and services and specialized training venues or
facilities that may be necessary for same, such as truck driving courses, law enforcement
or fire training facilities, and forensic laboratories, so long as there is a demonstrated and
active link to the educational function of the college.
ARTICLE 21B "ORI" OFFICE, RESEARCH, AND INDUSTRY DISTRICT
Section 21B.1 Principal Permitted Uses
(a) The following uses permitted in the "ORT" District are permitted in the "ORI" District as modified
herein:
1. Educational institutions including, but not limited to, business and trade schools and colleges.
Educational facilities, accredited by the State of Maryland, that provide or award credit‐bearing
degrees, certificates, diplomas, and letters of recognition programs, as well as adult basic
education and non‐credit job training programs and lifelong learning courses. This use includes
the following as examples of traditional higher education uses and related activities as part of the
educational institution's campus. It is not intended or permitted for the following uses to be
established separately from a parent educational institution on separate non‐contiguous parcels.
i. Classrooms, laboratories, indoor or outdoor theaters and other performance venues,
auditoriums and lecture halls, libraries, and offices for administrators, faculty, and college
related organizations.
ii. Parking structures and lots.
iii. Child care facilities for services to faculty, administrators, students, and other patrons,
and as training facilities.
iv. Cultural, recreational, health, and fitness facilities.
v. Government offices and related facilities including buildings of a cultural, civic,
educational, social or community service‐type, and including libraries, playgrounds, and
community centers.
vi. Communications facilities, equipment, and structures including satellite dishes,
telecommunication towers and antenna subject to setback requirements, and as needed
in the routine performance of the institution's educational function. Commercial
communication towers that are not for the exclusive use of the institution in the routine
performance of its educational function shall be governed by Section 4.22 of this
Ordinance.
vii. Radio and television broadcasting facilities.
viii. Athletic fields and sports stadiums, gymnasiums, and other sports related facilities for
teaching or competition purposes (subject to specific parking and lighting standards
contained in Article 22, Divisions I and X).
RZ‐22‐001 – Educational Facilities
ix. Student dormitories.
x. Museum and collection display facilities and functions.
xi. Conference facilities.
xii. Food service facilities for students, faculty, and other college personnel and visitors, and
college‐related functions and culinary arts training.
xiii. Bookstore facilities.
xiv. Medical facilities that provide medical services to students, faculty, and other college
employees or facilities used for training in the medical and health professions (such as
medical or dental clinics and laboratory and diagnostic equipment).
xv. Computer and data processing services, laboratories, and equipment.
xvi. Reprographic, banking, and security services.
xvii. Other training or educational activities and services and specialized training venues or
facilities that may be necessary for same, such as truck driving courses, law enforcement
or fire training facilities, and forensic laboratories, so long as there is a demonstrated and
active link to the educational function of the college.
ARTICLE 21C ‐ "ERT" EDUCATION, RESEARCH, AND TECHNOLOGY DISTRICT
Section 21C.1 Principal Permitted Uses
(a) Colleges and universities,Educational Facilities accredited by the State of Maryland, that provide or
award credit‐bearing degrees, certificates, diplomas, and letters of recognition programs, as well as adult
basic education and non‐credit job training programs and lifelong learning courses. This use includes the
following as examples of traditional higher education uses and related activities as part of the educational
institution's campus. It is not intended or permitted for the following uses to be established separately
from a parent educational institution on separate non‐contiguous parcels.
1. Classrooms, laboratories, indoor or outdoor theaters and other performance venues,
auditoriums and lecture halls, libraries, and offices for administrators, faculty, and college related
organizations.
2. Parking structures and lots.
3. Child care facilities for services to faculty, administrators, students, and other patrons, and as
training facilities.
4. Cultural, recreational, health, and fitness facilities.
5. Government offices and related facilities including buildings of a cultural, civic, educational,
social or community service‐type, and including libraries, playgrounds, and community centers.
6. Communications facilities, equipment, and structures including satellite dishes,
telecommunication towers and antenna subject to setback requirements, and as needed in the routine
performance of the institution's educational function. Commercial communication towers that are not for
the exclusive use of the institution in the routine performance of its educational function shall be
governed by Section 4.22 of this Ordinance.
7. Radio and television broadcasting facilities.
RZ‐22‐001 – Educational Facilities
8. Athletic fields and sports stadiums, gymnasiums, and other sports related facilities for teaching
or competition purposes (subject to specific parking and lighting standards contained in Article 22,
Divisions I and X).
9. Student dormitories.
10. Museum and collection display facilities and functions.
11. Conference facilities.
12. Food service facilities for students, faculty, and other college personnel and visitors, and
college‐related functions and culinary arts training.
13. Bookstore facilities.
14. Medical facilities that provide medical services to students, faculty, and other college
employees or facilities used for training in the medical and health professions (such as medical or dental
clinics and laboratory and diagnostic equipment).
15. Computer and data processing services, laboratories, and equipment.
16. Reprographic, banking, and security services.
17. Other training or educational activities and services and specialized training venues or facilities
that may be necessary for same, such as truck driving courses, law enforcement or fire training facilities,
and forensic laboratories, so long as there is a demonstrated and active link to the educational function
of the college.
Ll
ton County
•M A R Y L A N D
DEPARTMENT OF PLANNING & ZONING
COMPREHENSIVE PLANNING I LAND PRESERVATION I FOREST CONSERVATION I GIS
RZ-22-001
WASHINGTON COUNTY ZONING ORDINANCE
STAFF REPORT AND ANALYSIS
ARTICLES 21A, 21B & 21C
April 2022
Proposal: Application is being made to amend several sections of the Zoning Ordinance to
consistently address uses associated with educational facility campuses in certain zoning districts.
Staff Report: In 2010 a new zoning district was added to the County Zoning Ordinance. The
Office, Research and Technology (ORT) district was included within the Ordinance as an
economic development strategy to promote and attract medical, corporate, technology, and
research and development -based businesses to the County.
In 2012 as part of the Urban Growth Area Rezoning, the employment campus concept of the ORT
zoning district was expanded, and two more districts were adopted into the Ordinance to
accommodate emerging land uses. The Office, Research, and Industry (ORI) district was included
to expand upon the ORT district with opportunities for light manufacturing type business while
the Education Research and Technology (ERT) district was intended to promote expansion of
educational campuses and their symbiotic relationship with incubator business.
All three of these districts seek to promote employment opportunities in fields related to high-tech
industries in campus -like settings that will diversify our local economy.
Analysis:
As part of the drafting of the ERT zoning district, special attention was given to the educational
facility uses permitted within the district. Because the purpose of the zoning district is to "provide
suitable locations for institutions of higher education" common principle and accessory uses
associated with education campuses were expressly included within the list of allowed uses. In
the ORI and ORT districts, educational institutions were also listed as principle uses because of
their campus -like setting.
It has been brought to our attention that educational facilities that may want to be established in
the ORI and ORT districts would likely have the same characteristics as those established in the
ERT district, however, these districts lack specificity in principle and accessory uses associated
with such a facility.
100 West Washington Street, Suite 2600 1 Hagerstown, MD 21740 1 P: 240.313.2430 1 F: 240.313.24311 TDD: 7-1-1
WWW.WASHCO-MDAET
In an effort to clarify the County's intent to permit principle and accessory uses associated with
higher level educational facilities, this amendment proposes to mimic the permitted use list
existing in the ERT district and include them in the ORI and ORT districts. This seems to be a
logical and appropriate clarification of the County's intent regarding educational facilities and their
uses.
Staff Recommendation: Based upon feedback and comments from other govenunent agencies,
developers, property owners, and the general public, Staff recommends approval of these
amendments in order to provide consistent implementation of our land use policies and regulations.
Respectfully submitted,
'I �
Jill . Baker, AICP
Director
I; Was�iingtan County
DEPARTMENT OF PLANNING & ZONING
COMPREHENSIVE PLANNING I LAND PRESERVATION j FOREST CONSERVATION I G1S
May 24, 2022 RZ-22-001
APPLICATION FOR TEXT AMENDMENT
PLANNING COMMISSION RECOMMENDATION
RECOMMENDATION
On May 2, 2022, the Washington County Planning Commission held a public input meeting to consider a
text amendment to Articles 21A.1, 21.13.2 and 21C.1 of the Washington County Zoning Ordinance to
address accessory uses associated with educational facility campuses in the ORI (Office, Research &
Industry), ORT (Office, Research & Technology), and ERT (Education, Research & Technology) zoning
districts. No public comments were received. Following the public input meeting, the Planning
Commission took action to recommend approval of the proposed text amendment to the Board of
County Commissioners.
A copy of the application, the Staff Report and Analysis prepared by the Department of Planning &
Zoning, and unapproved minutes of the May 2, 2022 public input meeting are attached.
Respectfully submitted,
Jill L. Baker, AICP
Director, Washington County Department of
Planning & Zoning
J LB/TMA/dse
Attachments
747 NorthernAvenue I Hagerstown, MD 21747,, t^ 240.313.24301 Z40.313.2431 I'YTth7-1-1
WWW.WASHCO-MDAET
WASHINGTON COUNTY PLANNING COMMISSION
REZONING PUBLIC INPUT MEETING AND
REGULAR MEETING
May 2, 2022
The Washington County Planning Commission held a rezoning public input meeting and its regular
monthly meeting on Monday, May 2, 2022 at 7:00 p.m. at the Washington County Administrative
Complex, 100 W. Washington Street, Room 2000, Hagerstown, MD.
Planning Commission members present were: Clint Wiley, Chairman, Denny Reeder, Teresa Shank,
Robert Goetz, Jr., Jeff Semler, and Ex-officio County Commissioner Randall Wagner. Staff members
present were: Washington County Department of Planning & Zoning: Jill Baker, Director; Jennifer Kinzer,
Deputy Director; Travis Allen, Comprehensive Planner; Lisa Kelly, Senior Planner; Scott Stotelmyer,
Planner; and Debra Eckard, Administrative Assistant. Washington County Soil Conservation District: Elmer
Weibbley and Denise Price.
CALL TO ORDER
The Chairman called the rezoning public input meeting to order at 7:00 p.m.
REZONING PUBLIC INPUT MEETING
RZ-22-001 Text Amendment – Washington County Planning Commission
Ms. Baker presented for review a text amendment to Articles 21A.1, 21B.1 and 21C.1 of the Washington
County Zoning Ordinance. The amendment is being sought as a way to consistently address accessory
uses associated with educational facility campuses in the ORI (Office, Research and Industry), ORT (Office,
Research and Technology) and ERT (Education, Research and Technology) zoning districts.
Discussion and Comments: Mr. Goetz asked if the language should be specific for accreditation to the
State of Maryland. Ms. Baker stated she would research this further and determine the appropriate
language.
Motion and Vote: Mr. Goetz made a motion to grant staff the authority to determine the appropriate
accreditation sources and make any necessary changes to the text before proceeding to public hearing
with the Board of County Commissioners. His motion also included the Planning Commission’s
recommendation to the Board of County Commissioners to approve the text amendment. The motion
was seconded by Mr. Semler and unanimously approved with Commissioner Wagner abstaining from the
vote.
The rezoning public input meeting ended at 7:07 p.m.
MINUTES
Motion and Vote: Mr. Reeder made a motion to approve the minutes of the March 21, 2022 Planning
Commission rezoning public input meeting. The motion was seconded by Mr. Goetz and unanimously
approved.
Motion and Vote: Mr. Semler made a motion to approve the minutes of the March 28, 2022 Planning
Commission workshop meeting. The motion was seconded by Ms. Shank and unanimously approved with
Commissioner Wagner abstaining from the vote.
Motion and Vote: Ms. Shank made a motion to approve the minutes of the April 4, 2022 Planning
Commission regular meeting. The motion was seconded by Mr. Reeder and unanimously approved.
NEW BUSINESS
MODIFICATIONS
Potomac Overlook LLP [OM-22-004]
Mr. Stotelmyer presented for review and approval a modification request for Potomac Overlook
subdivision to allow for 7 lots without usable road frontage. These lots will use a single private entrance
off of Sandy Hook Road. This request is being made to alleviate difficulties with topography, site distance
and distance between entrance requirements; much of the road frontage is not usable due to one or more
of these conditions.
Discussion and Comments: Mr. Goetz asked why a cul-de-sac is not being proposed. Ms. Baker stated that
it is not feasible or cost-effective for the developer due to the topography in this area. This would be a
private driveway that the County would not maintain. There will be a deeded right-of-way to the private
driveway for each property owner. There are alternatives if property owners do not want to share the
private driveway in the future; however, the property owner at the time would be responsible for the
cost.
Motion and Vote: Mr. Goetz made a motion to approve the modification request as presented. The
motion was seconded by Mr. Reeder and unanimously approved.
SITE PLANS
Halfway Substation MD051 [SP-22-005]
Mr. Stotelmyer presented for review and approval a proposed substation located at 11678 Hopewell
Road. The developer is proposing a fenced compound with a 195’ monopole on an existing substation.
Setback variances have been approved per Appeal #AP2021-032. There will be one access point from
Hopewell Road. No water or sanitary services are required. Lighting and signage are not present on the
site. The site is exempt from Forest Conservation requirements because the area of disturbance is less
than 20,000 square feet. All agency approvals have been received.
Motion and Vote: Mr. Reeder made a motion to approve the site plan as presented. The motion was
seconded by Mr. Semler and unanimously approved.
55 West Oak Ridge Drive [SP-21-028]
Ms. Kelly presented for review and approval a site plan for a proposed warehouse on property located at
55 West Oak Ridge Drive (formerly the site of the Review & Herald Publishing). The property is currently
zoned HI (Highway Interchange). The developer is proposing the construction of a 1,247,111 square foot
warehouse (Building A) on an existing 1.26 acre parcel. A future Building B is not part of this site plan
review. There will be two access points from Oak Ridge Drive. A total of 491 parking spaces will be
provided. A variance was granted from the Board of Appeals in 2021 to reduce the number of required
parking spaces from 879 to the proposed 491 spaces. There will be transfer truck parking spaces on each
side of the building. The proposed number of employees, hours of operation and freight and delivery
services will be determined when a tenant has been found; this is noted on the site plan. Public water and
sewer will serve the site. Lighting will be building and pole mounted. A monumental sign will be installed
at both access points. A solid waste compactor facility will be located along the eastern side of the
building. Landscaping will be installed throughout the parking area, in storm water ponds and throughout
the entire site. Forest Conservation requirements are being met by planting forest, retaining existing
forest and a payment in lieu of planting in the amount of $188,179.20. Final approvals are pending from
the City of Hagerstown Water & Sewer Department, State Highway Administration, Washington County
Engineering Department and the Health Department.
Discussion and Comments: Mr. Reeder asked if solar panels are being considered for installation on the
roof. A representative of the developer stated that solar is not planned at this time; however, it could
occur depending on the tenant.
Motion and Vote: Mr. Reeder made a motion to grant staff the authority to approve the site plan pending
approval from all outstanding reviewing agencies and to approve the payment-in-lieu of planting fee. The
motion was seconded by Mr. Semler and unanimously approved.
FOREST CONSERVATION
Brian Forsythe
Mr. Allen presented for review and recommendation a proposed Forest Conservation easement candidate
for expenditure of payment-in-lieu (PIL) funds. Ms. Price stated the property is owned by Brian Forsythe
and is located on Independence Road. The existing forested parcel is along the flood plain and slopes
along the southern edge of the Conococheague Creek. She noted there is a dominated, very well managed
stand of Eastern Hemlock, which is unique, and is a very good candidate for an easement. One acre of
land has been withheld from the easement for a hunting cabin.
Motion and Vote: Mr. Semler made a motion to recommend approval to the Board of County
Commissioners to expend the Payment-in-Lieu funds for this easement. The motion was seconded by Mr.
Reeder and unanimously approved with Ms. Shank and Commissioner Wagner abstaining from the vote.
OTHER BUSINESS
Update of Staff Approvals
Ms. Kinzer presented a report for the land development plan review projects submitted in March. There
were 65 land use development permits; most of these were for commercial projects. There have been
several inquiries regarding residential projects but none have been submitted.
CIP Recommendation
Ms. Baker presented for review and recommendation the draft FY 2023-2032 Capital Improvements Plan.
She noted there are a few new recreational trail projects for which we have received grants. There are
several new public safety projects that include the police indoor firing range, apparatus operator/
defensive driver training and a tactical village/simulation training area. These projects are in the out-years.
Motion and Vote: Mr. Semler made a motion to recommend that the CIP projects are consistent with the
County’s adopted Comprehensive Plan. The motion was seconded by Mr. Goetz and unanimously
approved with Commissioner Wagner abstaining from the vote.
UPCOMING MEETINGS
1. Monday, May 16, 2022, 6:30 p.m. – Washington County Planning Commission workshop
meeting
2. Monday, June 6, 2022, 7:00 p.m. – Washington County Planning Commission regular meeting
ADJOURNMENT
Mr. Goetz made a motion to adjourn the meeting at 8:10 p.m. The motion was seconded by Mr. Semler
and so ordered by the Chairman.
Respectfully submitted,
_______________________________________
Clint Wiley, Chairman
Open Session Item
SUBJECT: Agriculture – Faces of Farming Presentation
PRESENTATION DATE: Tuesday, July 12, 2022
PRESENTATION BY: Susan Grimes, Director, Department of Business Development and Leslie
Hart, Business Development Specialist, Agriculture
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: “Faces of Farming” is an agricultural-focused video marketing campaign that
will showcase two local Washington County farms every month, for one year. The “Faces of Farming”
marketing videos will be showcased on the County’s website, as well as Facebook and other social
media platforms, and will target a new industry and highlight a local farmer from that specific
agricultural industry.
DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s
landscape. With over 900 operating family farms and $153,725,000 in market value of products sold,
agriculture is the largest economic driver in Washington County. The “Faces of Farming” marketing
campaign will aim to educate residents in Washington County, along with the surrounding States and
Counties, about the economic impact of the Ag industry. Additionally, these videos will be used for
agricultural education to numerous streams around Washington County, such as, 4-H and FFA (Future
Farmers of America) meetings, Ag Expo and Fair, and they will be available on the Washington County
Ag App and website.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Yes - Faces of Farming Videos: Milk and Honey Farm of Smithsburg and
Cool Hollow Flower Farm of Hagerstown.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Annual Conservation Awards (Presentation by Washington County Soil
Conservation District followed by BOCC's Certificate of Appreciation)- 2 Awards:
Outstanding Cooperator- Dwayne Coulter (Hidden Valley Farm)
Outstanding Contractor - Potomac Excavating
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Elmer Weibley, District Manager; Dee Price, Assistant Manager,
WCSCD and BOCC
RECOMMENDED MOTION:
REPORT-IN-BRIEF: WCSCD recognizes local landowners and contractors annually who
have accomplished and/or exhibit conservation on their lands/projects. During 2021,
WCSCD chose the above referenced recipients.
The WCSCD will present appreciation plaques to the award winners and the BOCC will
present certificates recognizing their achievement.
DISCUSSION: N/A
FISCAL IMP ACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIONISUAL NEEDS: None
Open Session Item
SUBJECT: Contract Award (PUR-1541) – Consultant to Develop Performance Specifications
and Provide Technical Assistance for a County-wide Local Government/Public Safety Radio
System
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing, Tom Weber, Deputy
Director, Wireless Communication and Sheriff Doug Mullendore, Washington County Sheriff’s
Office
RECOMMENDED MOTION: Move to award the contract for the subject services.
REPORT-IN-BRIEF: The services to be provided by the consultant under this contract include:
evaluate the existing system, assess the current and future requirements of the system users,
develop performance specifications and provide technical assistance for the replacement of the
County’s existing local government and public safety radio systems. The required system shall
use the latest standards based digital technologies that provide for convergence of the County’s
communication systems and provide agency interoperability. The proposed system may be phased
into operation and will encompass all of County government, fire and emergency services.
Notice of the Request for Proposal (RFP) was advertised (1) on the County’s web site with access
to downloading the RFP, (2) on the State of Maryland’s “eMaryland Marketplace Advantage” web
site, and (3) in the local newspaper. Thirty (30) persons/companies registered/downloaded the
RFP document on-line and ten (10) firms were represented at the pre-proposal
conference/teleconference. Eight (8) firms responded with proposals. After evaluation of the
Qualifications & Technical Proposals, four (4) firms were considered non-responsive, and their
Price Proposals were not opened and evaluated (see attached Price Proposal Matrix).
The Coordinating Committee was comprised of the following members: Director of Division of
Emergency Services, County Administrator, Sheriff, Deputy Director of Wireless
Communication, Wireless Communication, Director of Information Systems, and the Director of
Purchasing (Committee Chairman Designee).
FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan (CIP)
COM030 account, Public Safety Radio Comm System Upgrade for these services.
CONCURRENCES: Coordinating Committee
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Public Packet
Open Session Item
SUBJECT: Bid Award (PUR-1552) – Mattress and Bed Base Removal, Disposal Recycling
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Rick Curry, CPPO, Director of Purchasing and Dave Mason P.E.,
Deputy Director, Department of Solid Waste
RECOMMENDED MOTION: Motion to award the bid for the Mattress and Bed Base Removal,
Disposal Recycling for the Department of Solid Waste to the responsible, responsive bidder Turbo
Haul, Inc., of Annapolis Junction, MD who submitted the Total Bid Price in the amount of $832.53
per ton.
REPORT-IN-BRIEF: The Department of Solid Waste sought bids for the Mattress and Bed Base
Removal, Disposal Recycling. Service is required as needed and as the materials are collected at
the 40 West Landfill. The County will call or email notification to the Contractor when materials
are ready for pick-up. The Contractor will be required to remove the materials within two (2) days
after the County’s notification. Service will not be required on Sundays and holidays as specified.
Mattress poses several challenges for landfills. They do not compact well, take up a lot of space,
create flammable air pockets, and the springs can get tangled in the compacting equipment.
All prices offered shall be firm against any increase for one (1) year from the effective date of this
Contract. Prior to commencement of subsequent renewal terms, Washington County, Maryland
will entertain a request for escalation considering the Solid Waste’s budgetary and economic
conditions. If those conditions allow, the County shall use the U.S. Department of Labor
Consumer Price Index (CPI) for the Washington Metropolitan Area, based upon a twelve (12)
month average over the prior year to help determine the amount of the increase. If the increase is
approved, it would become effective the first day of the subsequent renewal and shall not exceed
three percent (3%).
The contract will be for an initial three (3) year period, tentatively commencing July 1, 2022, with
an option by the Board of County Commissioners to renew for up to two (2) additional consecutive
one (1) year periods, subject to written notice given by the County Commissioners at least sixty
(60) calendar days in advance of the expiration date. If the Bidder wishes to renew the Contract,
he/she must submit a letter of intent to the Owner’s Representative at least ninety (90) calendar
days prior to the expiration of each contract year. The County reserves the right to accept or reject
any request for renewal and any increase/decrease in costs for each location that the bidder may
request.
The bid was advertised on the State’s “eMaryland Marketplace” and County’s website, and
published in the local newspaper. Six hundred sixty-two (662) persons/companies
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
registered/downloaded the bid document on-line, and one (1) firm was represented at the pre-bid
conference/teleconference. One (1) bid was received on June 8, 2022 as indicated on the attached
bid tabulation sheet.
DISCUSSION:
FISCAL IMPACT: Funding in the amount of $150,000 has been approved in the FY’23 budget
for these services
CONCURRENCES: Division Director
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
TOTAL PRICE PER TON FOR
Mattress and Bed Base Removal,
Disposal Recycling
$832.53
NAME AND ADDRESS
OF FACILITY,
LOCATION 1 Annapolis Junction, MD 20701
LOCATION 2
N/A
Remarks/Exceptions:
PUR-1552 Mattress & Base Removal, Disposal Recycling
Turbo Haul, Inc.
Annapolis Junction, MD
(Contractor shall supply the folowing information for the facility or facilities to be
used under this contract.)
*Corrected calculations based on unit pricing
Bid Date: June 8, 2022
Washington Cou illy I Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Construction Bid Award — Fall 2022 Tree Planting
Contract No. SR-TP-300-28
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the bid for the Fall 2022 Tree Planting contract to the
lowest responsive, responsible bidder, Conservation Services, Inc. of Waynesboro, Virginia in the amount
of $215,224.00.
REPORT -IN -BRIEF: The project was advertised in the Herald Mail, on the County's website, and on
the State of Maryland's website, "e-Maryland Marketplace Advantage (eMMA)." One (1) bid was
received and opened on Wednesday, June 15, 2022, as listed below.
Contractor:
Conservation Services, Inc
Total Bid:
$ 215,224.00
The bid was evaluated, and the low bid is in order. The engineer's estimate for the work is $220,000.
DISCUSSION: The project involves planting trees in various locations throughout Washington County on
public school properties. This best management practice is a cost-effective measure to fulfill the Municipal
Separate Storm Sewer System (MS4) permit requirements for water quality. This is a 90 consecutive
calendar day contract with an anticipated Notice to Proceed in August 2022 and a completion date in
November 2022. The bid documents include Liquidated Damages in the amount of $100.00 per calendar
day for work beyond the completion date.
FISCAL IMPACT: The project will utilize available funds From the Stormwater Retrofits account
(DNG039) in the Capital Improvement Plan (CIP).
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation, Aerial Maps
AUDIOVISUAL TO BE USED: Aerial Maps
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PLANTING LOCATIONS
BOARD OF EDUCATION TREE PLANTING PROPERTIES
1.) Board of Education Office
2.) Boonsboro Campus
3.) Clear Spring Campus
4.) E. Russell Hicks Middle School
5.) Emma K. Doub Elementary School
6.) Fountain Rock Elementary School
7.) Funkstown Elementary School
8.) Greenbrier Elementary School
9.) Hancock Elementary School
10.) Hancock High School
11.) Jonathan Hager Elementary School
12.) l,incohishire Elementary School
13.) Maugansville Elementary School
14.) Old Forge Elementary School
15.) Pleasant Valley Elementary School
16.) Potomac Heights Elementary School
17.) Salem Ave Elementary School
18.) Smithsburg Campus
19.) Springfield Middle School
20.) Western Heights Middle School
21.) Williamsport Campus
10435 Downsville Pike, Hagerstown
5 Campus Avenue, Boonsboro
12630 Broadfording Rd, Clear Spring
1321 South Potomac Street, Hagerstown
1221 South Potomac Street, Hagerstown
17145 Lappans Road, Hagerstown
23 Funkstown Road, Hagerstown
21222 San Mar Road, Boonsboro
290 West Main Street, Hancock
289 West Main Street, Hancock
12615 Sedgwick Way, Hagerstown
17545 Lincolnshire Road, Hagerstown
18023 Maugans Avenue, Hagerstown
21615 Old Forge Road, Hagerstown
1707 Rohrersville Road, Knoxville
301 East Magnolia Avenue, Hagerstown
1323 Salem Avenue, Hagerstown
66 North Main Street, Smithsburg
334 Sunset Avenue, Williamsport
1300 Marshall Street, Hagerstown
5 South Clifton Drive, Williamsport
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Open Session Item
SUBJECT: Construction Bid Award – Showalter Road at Crayton Blvd Signal Intersection
Improvements
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Scott Hobbs, Director, Division of Engineering
RECOMMENDED MOTION: Move to award the bid for the Showalter Road at Crayton Boulevard
Signal Intersection Improvements contract to the lowest responsive, responsible bidder, C. William
Hetzer, Inc. of Hagerstown in the amount of $661,660.
REPORT-IN-BRIEF: The project was advertised in The Herald Mail, on the County’s website, and on
the State of Maryland’s website, e-Maryland Marketplace Advantage. One (1) bid was received on
Wednesday, June 22, 2022 as listed below.
Contractor: Total Bid:
C. William Hetzer, Inc. $661,660.00
The bid was evaluated, and the low bid is in order. The engineer’s estimate for the work is $650,000.
DISCUSSION: The project involves the installation of a new traffic signal and associated equipment;
signage; 2-inch mill and overlay; and pavement markings at the intersection of Showalter Road and
Crayton Boulevard. The project is a 275 consecutive calendar day contract with an anticipated notice to
proceed in August 2022 and a completion date in May 2023. The bid documents include Liquidated
Damages in the amount of $250.00 per calendar day for work beyond the completion date. There are no
road closures associated with this work.
FISCAL IMPACT: This is a budgeted Capital Improvement Plan (CIP) project (RDI065 and EQP052).
Total expenses are estimated at $711,660; including $661,660 for the proposed bid award, $30,000 for
inspection/testing/utilities/right-of-way and $20,000.00 for construction contingency.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation, Aerial Map
AUDIO/VISUAL TO BE USED: Aerial Map
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
I WASHINGTON COUNTY DIVISION OF ENGINEERING
, •' BID TABULATION
SHOWALTER ROAD AT CRAYTON BOULEVARD =ffD
SIGNAL INTERSECTION IMPROVEMENTS
CONTRACT NO. TSSC-040-16
Bids Received: Wednesday, June 22, 2022
2:00 P.M., EST
Hagerstown, MD 21740
Length of Contract: 275 Calendar Days
C. Williarn Hetzer, Inc.
PO Box 506
Hagerstown, MD 21741
Unit No.
Descriptlon
Unit
Quanllty
Unit Price
Item Total
1001
Mobilization
IS
1
$68,720.00
S68,720.00
1002
Maintenance of Traffic
LS
1
$83,960,00
$83,960.00
1003
Tem rx 7tetTicSim
SF
60
$29.50
$1,770.00
1004
Drumm Ibr Maintenance of T'rafile
EA
25
S120.00
$3,000.00
1005
Construction Stakeout
LS
I
S51960.00
$3.960.00
10D6
Contingent: Temporsty0iangeConstruclion Fence
LF
1 100
S14.75
S1,475.00
2001
Unclassified Excavation
CY
20
$41.50
S830,00
20D2
Selected Beckfill
CY
10
S53,00
S530.00
20D3
Contingent Test Pit Excavation
CY
IS
$83.00
S1,245,00
SODI
Milling Asphalt Pavement, 0-2 Inches
SY
7350
S4,25
S32,087.50
5OD2
Hot Mix Asphalt Superpove Surface 9.5mm (PG64-22)
TON
906
$110.00
S99,660.00
SODS
5 Inch Yellow Thermoplastic Pavement Markings
LF
5600
$1.05
S5,880.00
5004
5 Inch White Thermoplastic Pavement Markings
LF
4800
S1.05
$5,040.00
5OD5
101nch Yellow Tliermo lostic Pavement Markings
LF
200
S2.35
$470.00
SON
121nch White Preformed Thermoplastic Pavement Markings
LF
50
$9.40
$470.00
5007
241neh While Preformed Thermoplastic Pavement Markings
LF
80
S15.25
S 1,220.00
5008
White Preformed Thermoplastic Pavement Marking Symbols
SF
205
S26.00
S5,330.00
SON
Saw Cutting
LF
200
$8.30
$1,660.60
6001
Removeable6.6Inch Bollards
EA
4
S1,040.00
S4,160.00
7001
Placing Furnished Topsoil, 4InchDepth
SY
IOO
S15.75
S1,575.00
7002
Turfilmss Establishment
SY
100
SI 1.50
$1.150.00
8001
Concrete for Foundations and Cabinet Pad
CY
1 I
51,420.00
SI5,620.00
BOD2
Square Perforated Tubular Steel Post
EA
2
S570.00
$1.140.00
8003
Square Perforated Tubular Steel Anchor Base
EA
2
$570.00
$1,140.00
SON-
Ground Rod - 3/4 Inch Diameter x 10 Foot Length
EA
6
S265.00
S 1,590.00
SODS
4 Inch Schedule 80 Rittid PVC Conduit - Trenched
LF
110
S42.50
$4.675.00
8OD6
LED Lamp and Luminare
EA
2
$1,190.00
$2,360.00
8007
Embedded Metered Service Pedestal
EA
l
$4,130.00
$4,130.00
8008
20 Foot Lighting Arm on St al Structure
EA
2
$4.720.00
S9,440.00
8009
Electrical Service Cable - 3 Wire - I Conductor (4 AWO)
LF
50
S4.70
S235.00
8010
Telephone Service - Communication Cable
LF
50
$11.75
$597.50
8011
Electrical Cable - 3 Conductor (12 AWG)
LF
400
$3.55
S1,420,00
8012
Electrical Cable - 2 Conductor (14 AWO)
LF
400
$3.25
S000.00
8013
Electrical Cable -5Conductor 14AWG)
400
S3.55
$1.420.00
8014
Electrical Cable - 7 Conductor 10 AWG
1650
$4.15
56,847.50
8015
Stranded Bare Copper Ground Wire 6 AW
1100
$3.55
$3,905.00
8016
Electrical Handholc
IFA
1
54 370.00
$4 370.00
8017
Wood Sign Supports 4 Inch x 61noh
50
528.50
51,425.;080I8
Sheet Aluminum Signs - Ground Mounted
65
S36.50
$2,372.50
8019
Sheet Aluminum Signs - Mart Arm Mounted
85
$105.00
S8,925.00
8020
121nch LED Vehicular Traffic Signal Head Section
EA
28
$530.00
$14,940.00
8021
I6Inch LED Countdown Pedestrian Si el Head
EA
2
$1,180.00
$2,360.00
8022
Traffic Signal Control Cabinet
EA
I
S27,140.00
S27,140.00
5023
TraMe Signal Controller
EA
1
$15,930,00
S15,930.00
8024
Video Corners Detection Interface Equipment
EA
1
$7 080.00
S7 080.00
8025
1? Base Video Detection Camera
EA
4
St 1,210.00
S44,840.00
8026
Video Camera Detection Lead -la Cable
LF
$50
$3.55
$3.017.50
8027
Battery Backup Equipment for Traffic Signals
LS
1
$25.960.00
$25,960.00
8028
2-Wire APS Central Control Unit
EA
1
S4,480.00
$4,480.00
8029
Audible / Tactile Pedestrian Pushbutton Station and Sign
EA
2
$1,420.00
$2,840.00
8030
27 Foot Steel Pole with Twin 44 Foot Most Amts
EA
1
$37,760.00
S37,760.00
8031
27 Foot Steel Pale with 75 Foot Must Arm
EA
I
S49,560.00
S49,560.00
8032
10 Foot Brcakowny Pedestal Pole
EA
2
S4,960.00
$9.920.00
8033
Nscriminolor Modulo - 4 Channel No. 764
EA
I
S4,6DO.00
$4,600.00
8034
Opticom No. 721 Detector Eye
EA
3
$2,950.00
$8,850.00
8035
Oplicom Detector Cable (20 AWO)
LF
650
S3.55
S2,307,50
8036
2-Inch Schedule 80 Rigid PVC Conduit - Trenched
LF
40
S27.00
S 1,080.00
TOTAL BID:
S661,660.00
èé
Showalter Rd & Crayton Blvd Intersection
¯Legend
èé Traffic Signal
0 430 860215
Feet
Showalter Rd
Cr
ay
to
n
B
lv
d
Perini Ave
Airport Terminal
Showalter Rd
Showalter Rd & Crayton Blvd
Signal
Open Session Item
SUBJECT: 2021 Building Code Review Committee
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Rich Eichelberger, Director of Permits and Inspections
RECOMMENDED MOTION: Move to approve the proposed Building Code Review Committee
members to assist in the review of the 2021 Building Codes in preparation for local adoption.
REPORT-IN-BRIEF: The 2021 code adoption, as required by the State of Maryland, includes State
Building Performance Standards and Washington County local amendments. Local amendments allow
for some modification to the new codes to meet local conditions and for consistency and coordination
with customers as well as external agencies. The local amendments will be the result of the work of this
committee.
DISCUSSION: It is anticipated the State of Maryland will adopt the Maryland Building Performance
Standards (MBPS) to become effective September 2022. Local jurisdictions are required to adopt the
MBPS with local amendments as needed to the needs of that jurisdiction within 12 months of state
adoption. The committee will provide review of the state adopted codes and provide recommendations to
the Commissioners for final approval. The goal is to complete the process for adoption and
implementation by July 2023.
As with prior code cycles, the Committee will consist of various government, design, and construction
representatives. The purpose of the review is to consider safety, consistency, common sense, and
customer service across agencies as it relates to Washington County.
The Plumbing, Mechanical, and Electrical codes will be reviewed by the members of their respective
Boards.
FISCAL IMPACT: Approximately $5,500 for Committee/Board member code books. This is a
budgeted item.
CONCURRENCES: County Administrator
ALTERNATIVES: N/A
ATTACHMENTS: 2021 Building Code Review Committee member list
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
D IVISION OF PERMITS AND INSPECTIONS
747 Northern Avenue | Hagerstown, MD 21742 | P: 240.313.2460 | Hearing Impaired: 7-1-1
WWW.WASHCO-MD.NET
WASHINGTON COUNTY
2021 BUILDING CODE REVIEW COMMITTEE
• Maryland Registered Architect – Michael Gehr AIA
Bushey Feight Morin Architects Inc. – BFM Architects Inc.
• Maryland Registered Structural Engineer – Dan Matonak, P.E.
Matonak & Associates
• Maryland Licensed Mechanical Engineer – Les Grim, P.E., LEED AP, CxA
L.S. Grim Consulting Engineers
• Washington County Licensed Residential Home Builder – Carl Vogel
Oliver Homes
• City of Hagerstown Building Official Representative – Blaine Mowen
Chief Code Official, City of Hagerstown Planning & Codes Administration
• Maryland State Fire Marshal Official Representative – Joe Goodrich
State Fire Marshal Inspector
• County Building Code Official/Division Director – Richard W. Eichelberger
Division of Permits and Inspections
• County Deputy Code Official/Chief Plans Examiner – Frank Quillen
Division of Permits and Inspections
• County Chief Building Inspector/Senior Plans Examiner – Terry Feiser
Division of Permits and Inspections
• Administrative Assistant- Jennifer Mellott
Division of Permits and Inspections
• Code Review Coordinator- Chief of Permitting – Becky Gander
Division of Permits and Inspections
Open Session Item
SUBJECT: FY24 Family Law Fund – Approval to Submit Application and Accept Awarded
Funding
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Kristin Grossnickle, Court Administrator, Circuit Court for Washington
County and Nicole Phillips, Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve the submission of the FY24 Family Law Fund
application in the amount of $392,068 and accept awarded funding.
REPORT-IN-BRIEF: This grant program provides funds from the Department of Juvenile and
Family Service’s Grant program of the Maryland Judiciary (DJFS), each year to Washington
County Circuit Court to deliver appropriate services available for low income families who appear
before the court to resolve family legal matters. Each court within the State of Maryland is required
by Maryland Rules 16-307, to have a family support services division to implement the goals and
objectives as set forth by the DJFS.
DISCUSSION: Through the Department of Family Service Grant program the following services
are funded in the Washington County Circuit Court: salary and fringe benefits of the Family
Support Services Coordinator and Permanency Planning Liaison, Family Law Advice Clinic, and
as funding allows, Family Services Programs such as parent education classes, custody
evaluations, children’s attorney, mental health/substance abuse evaluations, parenting
coordinators, Alternative Dispute Resolution (ADR)/Mediation, and supervised visitation. The
Office of Grant Management has reviewed the grant funding guidelines. This grant is annually
recurring. The funder caps pay increases at 3.5%, if there are any pay increases in FY24 in excess
of 3.5% the Circuit Court would need to allocate funds within its approved budget for this expense.
FISCAL IMPACT: Provides $392,068 for the Washington County Circuit Court’s Family Court
Program.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Community Legacy Grant Application Submittal – Ft. Ritchie Building 305 Rehabilitation
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Jennifer Kinzer, Deputy Director, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to approve the submission of the grant application for
rehabilitation of Building 305 for the Fort Ritchie Redevelopment Project to the Maryland Department of
Housing & Community Development (DHCD) in the amount of $275,000.
REPORT-IN-BRIEF: The Department of Planning & Zoning is requesting permission to submit a grant
application to DHCD’s Community Legacy grant program on behalf of Cascade Properties, LLC requesting
$275,000 to assist with the costs of rehabilitating Building 305 to facilitate future development of the former
Ft. Ritchie property. Total project cost is $332,000.00.
DISCUSSION: Cascade Properties, LLC purchased the former Fort Ritchie property on April 7, 2021.
The new owner is proposing a rehabilitation project that includes Building 305, situated adjacent to the
Fort Ritchie Museum, which was used by US born Japanese soldiers for translating documents. The
building would be used for non-residential purposes providing a space for an artisan village to be
established for local artists to showcase their work. This building also contains a recently discovered
WWII era wall mural. Due to the deteriorating condition of the building, the purpose of this grant is to
replace the roof, windows and doors of the building while upgrading the electrical and plumbing systems
within. This is a shovel ready project with immediate access to utilities and prepared construction
estimates.
The Office of Grant Management has reviewed the request, grant funding guidelines and provided
supporting documentation. The grant does not require any matching fund contribution from the County,
but does require that the County and Cascade Properties, LLC execute a MOU outlining each party’s
roles and responsibilities related to this project. If awarded, the matter will be brought before the Board
to obtain approval to accept the funding and enter into an agreement with Cascade Properties, LLC.
The performance period for the grant is October 1, 2022 through Dec. 31, 2023 and there are no unusual
conditions or requirements associated with the grant.
FISCAL IMPACT: Grant funds would provide up to $275,000 for the building rehabilitation. Any
remaining balance is the responsibility of Cascade Properties, LLC.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Reject involvement with the project.
ATTACHMENTS: Photo of Mural
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
I
Open Session Item
SUBJECT: Budget Adjustment – FY22 Controlled Assets
PRESENTATION DATE: July 12, 2022
R. David Hays - Director, Division of Emergency Services (DES)
To authorize a budget adjustment in the amount of $144,750.00, in
effect moving the funding to CIP budget funds under the Division of Emergency Services.
The Division of Emergency Services received funding for the purchase
of several fixed assets in the FY22 budget approved by the BOCC. Under spending requirements
applicable to operationally funded items/equipment, they must be purchased and delivered prior to
June 30 of the ending budget cycle.
The items/equipment included in this budget transfer are all approved for
purchase under the Divisions existing FY22 funding. Due to limitations and availability, the Division
has not been able to successfully execute the purchase of the items/equipment prior to June 30, 2022.
The transfer of available funding will allow the Division to complete the purchase of the identified
items after July 1, 2022 (FY23).
$144,750.00
CFO
Repair the current vehicle with cost expected to exceed $9,000.00
Budget Adjustment Form
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Open Session Item
SUBJECT: FY22 Capital Budget Adjustment – Administration Annex Relocation
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Kelcee Mace, Interim Chief Financial Officer
RECOMMENDED MOTION: To approve the budget adjustment as presented.
REPORT-IN-BRIEF: To properly record the settlement and disposal of the 80 West Baltimore
Street property, a budget adjustment is needed.
DISCUSSION: The original budget adjustment for the Administration Annex Relocation
project was approved on December 7, 2021. This budget adjustment does not change the total
project budget but changes the funding source and adds the appropriation to come from the
General Fund to match the proper accounting treatment of the settlement for the 80 West
Baltimore Street property.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Budget Adjustment Form
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Open Session Item
SUBJECT: American Rescue Plan Act of 2021 Older American Act Funds – Revised Request
PRESENTATION DATE: July 12, 2022
PRESENTATION BY: Amy Olack, CEO, and Ed Lough, President, Board of Directors
RECOMMENDED MOTION: To approve funding of $110,826 for use as matching funds
toward American Rescue Plan Act of 2021 designated funds to the Washington County
Commission on Aging, Inc. (WCCOA), and to allocate $11,201 for improvements, upgrades and
furnishings at the County’s Senior Center buildings.
REPORT-IN-BRIEF: On March 11, 2021, the American Rescue Plan Act of 2021 (ARP) was
signed into law. Section 2921 of the law appropriated $1.434 billion to remain available until
expended to carry out the Older Americans Act of 1965 (OAA). Area Agencies on Aging
(AAA) are eligible to receive funding under Title III Parts B, C1, C2, D, and E if local match
requirements are met. Federal funds are not an allowable match. On December 7, 2021, the
County Commissioner unanimously voted to approve $122,027 as the required match for
$575,719 in Federal funds available to Washington County’s Area Agency on Aging to support
older adults. Since that time, the CEO of the WCCOA clarified with the Maryland Department
of Aging, their obligation to provide $11,201 in State matching funds, thus reducing the County
funds match to $110,826. The remainder of the original approved matching funds of $11,201, is
being requested for use at the County’s Senior Center Buildings located at 535 E. Franklin
Street.
DISCUSSION:
On May 31, 2022, the Maryland Department of Aging notified the WCCOA of their match
provided in the amount of $11,201 toward the ARP, thus reducing the match amount necessary
from the County. At the time of the original request, the State’s matching funds were unknown.
The County Commissioners unanimously approved $122,027 at the December 7, 2021 meeting
to be used as matching funds as required by the American Rescue Plan Act. The WCCOA is
requesting that the County Commissioners reduce the matching fund amount to $110,826 for the
ARP and to allow the remainder of the original request of $11,201 to be used for the County’s
Senior Center buildings located at 535 East Franklin Street for improvements, upgrades and
furnishings.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
The ARP funding would expand or enhance allowable programs and services to older adults.
Programs include but are not limited to: Home Delivered Meals, also known as Meals on
Wheels; Congregate Sites (7 throughout the County); social isolation; chore, homemaker, and
personal care services; caregiver services; health promotion and education; and respite care. The
ARP project period for the awards is April 1, 2021 through September 30, 2024. The State
Department of Aging will require tracking and reporting of all expenditures.
FISCAL IMPACT: No additional funds are being requested beyond the December 7, 2021
approved amount of $122,027. Local funds of $110,826 are a required match for the
Washington County Commission on Aging, Inc. to receive the proposed $575,719 in ARP funds.
$11,201 is requested to be re-appropriated for the use of improvements, upgrades and furnishings
to the County’s Senior Center buildings located at 535 East Franklin Street.
CONCURRENCES: None anticipated.
ALTERNATIVES: Not to accept $575,719 in eligible Federal funds. Not to approve the
alternate use of the $11,201.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A