HomeMy WebLinkAbout220201aJeffrey A. Cline, President
Terry L. Baker, Vice President
Krista L. Hart, Clerk
BOARD OF COUNTY COMMISSIONERS
February 1, 2022
OPEN SESSION AGENDA
10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Jeffrey A. Cline
APPROVAL OF MINUTES: January 25, 2022
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:10 AM STAFF COMMENTS
10:15 AM CITIZEN PARTICIPATION (citizens are required to submit a request to participate
to khart@washco-md.net or by calling 240.313.2204 at least 24 hours in advance of
the meeting)
10:20 AM ADMINISTRATIVE OFFICE OF THE COURTS SECURITY FUNDING –
APPROVAL TO ACCEPT GRANT AWARD
Kristin Grossnickle, Court Administrator, Circuit Court for Washington County;
Rachel Souders, Senior Grant Manager, Office of Grant Management
10:25 AM NEXTGEN 911 ADDRESSING AUTHORITY MOU’S WITH TOWNS
Bud Gudmundson, GIS Manager, Information Technology
10:35 AM FISCAL YEAR 2023 RURAL LEGACY PROGRAM GRANT – APPROVAL TO
SUBMIT APPLICATION AND ACCEPT AWARDED FUNDS
Chris Boggs, Rural Preservation Administrator, Planning and Zoning
10:40 AM DENIAL OF ZONING MAP AMENDMENT RZ-21-003 BLACK ROCK PUD –
MAJOR REVISION TO APPROVED DEVELOPMENT PLAN
Kirk Downey, County Attorney
10:45 AM CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over
whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals)
11:15 AM RECONVENE IN OPEN SESSION
ADJOURNMENT
Wayne K. Keefer
Randall E. Wagner
Charles A. Burkett
Open Session Item
SUBJECT: Administrative Office of the Courts Security Funding – Approval to Accept Grant
Award
PRESENTATION DATE: February 1, 2022
PRESENTATION BY: Kristin Grossnickle, Court Administrator, Circuit Court for
Washington County, Rachel Souders, Senior Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve the acceptance of grant funds in the amount
of $426,363.86 for Circuit Court security funding.
REPORT-IN-BRIEF: The Circuit Court submitted an application on November 1, 2021 to the
Administrative Office of Courts requesting security funding in the amount of $280,624.18 for the
replacement and upgrade the existing, outdated, low resolution camera system, as well as add
additional cameras and wiring required for the additional cameras. Included in the request was
the replacement of servers and workstations to support the upgraded camera system, purchase
and installation of two video intercom door and desk stations and the addition of a second
archiver for fail over camera recording.
The Circuit Court also requested funding in the amount of $145,739.68 to replace and upgrade
the existing Access Control System that is currently using outdated technology, to an enhanced
security system using encryption. Included in this request is the installation of additional card
readers, locking hardware, and to upgrade the access control panels for the system.
DISCUSSION: The Office of Grant Management has reviewed the grant funding guidelines.
There are no unusual conditions or requirements attached to the acceptance of the grant.
FISCAL IMPACT: Provides $426,363.86 for Circuit Court expenses.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Deny acceptance of funding
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: NextGen 911 Addressing Authority MOUs with Towns
PRESENTATION DATE: February 1, 2022
PRESENTATION BY: Bud Gudmundson, GIS Manager, IT Dept.
RECOMMENDED MOTION: Approve MOUs with Towns to assign addresses
REPORT-IN-BRIEF: NG911 is a nation-wide coordinated effort to move 911 to the next level of
technology. A local or regionally managed infrastructure to route 911 calls is planned, and in addition,
the address database will be maintained in a GIS (map) format. Our street and address database must
be refined to an accuracy level to meet this need which could have life or death consequences. The
Planning & Zoning Department maintains the master address database for the entire county and is
responsible for assigning new addresses in county areas as needed. The County should be the
responsible addressing authority to insure this is done consistently across the county. The
Commissioners approved an MOU on 5/19/19 to transfer authority for address assignment and
maintenance from the 8 smaller municipalities to the County.
DISCUSSION: Each Town was presented with an MOU and each has signed it. The Planning and
Zoning GIS staff will work cooperatively with each Town to assign new addresses. Williamsport and
Funkstown signed a revised version, with the clause removed which discusses making changes to
existing road names to avoid duplications - that portion of the text stating that the County will “work
with” the Town on changes. We feel that an MOU is needed for future address assignments even if
old names are not changed, so we modified the MOU to remove that section for Williamsport and
Funkstown. This was presented to the Commissioners on July 13, 2021 and the Commissioners asked
that we bring it back to them after the Towns had seen it. It is now ready to be accepted and signed
by the Commissioners.
FISCAL IMPACT: None
CONCURRENCES: County Attorney, Emergency Services, Planning and Zoning
ALTERNATIVES: Operate without an MOU - not advised
ATTACHMENTS: Original MOU and Revised MOU for Williamsport & Funkstown.
AUDIO/VISUAL NEEDS: None
:1 ORIGINAL MEMORANDUM OF UNDERSTANDING
BETWEEN
BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND,
TOWN OF BOONSBORO, TOWN OF CLEAR SPRING, TOWN OF FUNKSTOWN, TOWN OF
HANCOCK, TOWN OF KEEDYSVILLE, TOWN OF SHARPSBURG, TOWN OF SMITHSBURG,
AND TOWN OF WILLIAMSPORT
Re: Addressing and Road Naming
This Memorandum of Understanding ("MOU") is entered into this day of
2022, by and between the Board of County Commissioners of Washington County, Maryland,
hereinafter referred to as the "County"), the Town of Boonsboro, the Town of Clear Spring, the
Town of Funkstown, the Town of Hancock, the Town of Keedysville, the Town of Sharpsburg,
the Town of Smithsburg, and the Town of Williamsport, hereinafter referred to as the "Town" or
"Towns."
RECITALS
The purpose of this MOU is to memorialize the Towns' and County's agreement
regarding responsibility for assignment of site addresses and approval of proposed road names
within the incorporated towns and unincorporated areas of Washington County, Maryland.
The County maintains a geographic information system ("GIS") and address attribute
database for property located within Washington County, Maryland, including unincorporated
and incorporated areas.
The Towns and the County recognize the importance of developing and maintaining
accurate addresses and road and name information for the protection of public health, safety, and
welfare.
The County GIS and attribute databases support the functions of the Washington County
Emergency Communications Center by providing a means of verifying information contained
within the Master Street Address Guide ("MSAG").
Duplication of road names and inconsistent addressing has the potential to create
confusion among emergency responders, service providers, and the general public.
1
NOW, THEREFORE, in consideration of the foregoing, the Towns and the County
hereto agree as follows:
1. Effective Date and Term.
The effective date of this MOU is 2022. The initial term of this MOU
shall commence on its effective date and continue indefinitely unless terminated by the mutual
agreement of all of the parties hereto.
2. Addressing Ordinance.
By Ordinance No. ORD-2012-38, the County enacted an ordinance entitled, "An
Ordinance to Enact the Addressing Ordinance for Washington County, Maryland," (the
"Ordinance"), effective December 18, 2012. The Ordinance, which may be amended from time to
time, forms the basis of this MOU.
3. Authority and Purpose.
The purpose of this MOU is to formalize an agreement between the municipalities located
in Washington County, Maryland, and the County, the authoritative body authorized by the
Ordinance to give authority for addressing and road naming within the municipalities of
Washington County, Maryland, and to:
(a) closely coordinate the development review processes within the respective
jurisdictions so that further duplication of road names will be minimized;
(b) ensure that addresses will be assigned to new development that follow a
systematic and consistent scheme, and to reduce errors;
(c) maintain the Master Address File for the entire county in one repository;
(d) facilitate implementation of Next Generation 911 initiative; and
(e) to remedy address or road name errors as set forth herein.
4. Definitions.
Terms defined in the Ordinance shall be given the same meaning when used in this MOU.
5. New Road Names.
The Towns shall submit any new road names to the County for approval as soon as they
are submitted for review by the respective jurisdiction. In general, road naming or the naming
of private lanes can be initiated by either an entity or a property owner but shall be completed
2
using the standards promulgated in the Ordinance. The Towns shall have the ability to veto a
proposed name, but the Towns have no authority to waive any requirement of the Ordinance.
6. Road Signage.
The Towns or private developers shall be responsible for providing or updating road
signage, as needed or required. The County shall not provide signage inside municipal
jurisdictions. House number sizing shall be in accordance with the specifications outlined in the
Ordinance or the Towns' formally adopted building codes. Location of posted numbers to the
structure or property access shall follow the provisions of the Ordinance. The Towns or entity
that is responsible for issuing Use & Occupancy Permits shall enforce proper address posting on
new and existing structures.
7. New Land Development Activity.
Any new land development activity within the Towns (building permit, entrance permit,
site plan, plat, or other request from a property owner) shall be routed to (or require that an
application for an address be sent to) the County. The addresses shall be assigned to conform to
the existing numbering schema of the Towns. A Town Numbering System Boundary ("NSB")
shall be drawn around the existing town numbering area and approved by the both the Town
and the County. That NSB shall remain fixed, even if the Town annexes additional land outside
of the NSB. The County shall have the authority to provide an address for any new land
development activity. Once assigned, the address will be provided to the Town and the Town
will notify the applicant. Either a paper or electronic process for the submissions of applications
is acceptable.
8. Road Naming Changes.
Overall, if an address or a road naming change are required, either as a result of land
development, property owner request, or through identification by the Division of Emergency
Services, the County Planning Department, or other emergency services entities, the County shall
work with the Towns in an efficient manner using standards promulgated in the Ordinance in
order to change the address or road name to ensure the safety of citizens.
9. Duty of Owner.
The duty of Owner, as that term is defined in the Ordinance, shall apply within the Towns
as well.
3
10. Addressing File.
The Towns and the Division of Emergency Services shall consider the Addressing File as
maintained by the County Planning Department as the master address file for the County. The
County Planning Department shall also maintain the master road list, and the prohibited words
list for Washington County.
11. Violations and Penalties.
The Towns shall decide if they will adopt the Violations and Penalties section of the
Ordinance. The County shall not be responsible for enforcement inside of Town municipal
boundaries. The County may provide notification to municipalities when property owners are
not in compliance with any portion of the Ordinance. Any correspondence to resolve these
violations must come directly from the Towns and reference an appropriate section of this MOU
or adopted ordinances. The Towns must also follow the Notification of Address Change and
information to be included on an address change letter portion of the Ordinance to maintain a
minimum level of information for relevant agencies. The Washington County Planning
Department must be notified of all Address Changes that are initiated by the Towns.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals by
their duly authorized representatives and signatories.
ATTEST:
Krista L. Hart, Clerk
Paul *antello, Town Manager
BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
(SEAL)
Jeffrey A. Cline, President
MAYOR AND COUNCIL OF THE TOWN
OF BOONSBORO Q
(SEAL)
Howard W. Lon ayor
4
ATTEST:
JuOnita Grimm, Town Clerk
ATTEST:
MAYOR AND COUNCIL OF THE TOWN OF
CLEAR SPRING
BY: � P /—o Y/ (SEAL)
Paul D. Hose, Jr., Mayor
MAYOR AND COUNCIL OF THE TOWN OF
FUNKSTOWN
BY: (SEAL)
Brenda Haynes, Town Manager Paul Crampton, Jr., Mayor
ATTEST: MAYOR AND COUNCIL OF THE TOWN OF
HANCOCK
BY: c_ ' - li_7 q`if99(SEAL)
bert, Town Manager r. Ralph Salva o, Mayor
Joeph Gi
ATTEST:
Richard L. Bishop, Town
Administrator
ATTEST:
Kim Town Clerk
e40'V7 G &-Ve-lI
MAYOR AND COUNCIL OF THE TOWN OF
KEEDYSVIL
BY: `W � (SEAL)
Ke ord, Mayor
MAYOR AND COUNCIL OF THE TOWN OF
SH IMP BURG
BY. ,I � - (SEAL)
Hal Fiar, Mayor
,Cuss &'164t ee -
I
ATTEST:
ATTEST:
MAYOR AND COUNCIL OF THE TOWN OF
SMITHSBURG
A
(SEAL)
Jack sselri g, Mayo
MAYOR AND COUNCIL OF THE TOWN OF
WILLIAMSPORT
Donald L. Stotelmyer, Town William Green, Mayor
Manager
\\washco-md.net\countyattorney\documents\sheriff\nextgen911\agr\mou - dean.docx
6
SEAL)
MEMORANDUM OF UNDERSTANDING
BETWEEN
BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND,
TOWN OF FUNKSTOWN, AND TOWN OF WILLIAMSPORT
Re: Addressing and Road Naming
This Memorandum of Understanding ("MOU") is entered into this day of
2021, by and between the Board of County Commissioners of Washington County, Maryland,
(hereinafter referred to as the "County"), the Town of Funkstown, and the Town of Williamsport,
hereinafter referred to as the "Town" or "Towns."
RECITALS
The purpose of this MOU is to memorialize the Towns' and County's agreement
regarding responsibility for assignment of site addresses and approval of proposed road names
within the incorporated towns and unincorporated areas of Washington County, Maryland.
The County maintains a geographic information system ("GIS") and address attribute
database for property located within Washington County, Maryland, including unincorporated
and incorporated areas.
The Towns and the County recognize the importance of developing and maintaining
accurate addresses and road and name information for the protection of public health, safety, and
welfare.
The County GIS and attribute databases support the functions of the Washington County
Emergency Communications Center by providing a means of verifying information contained
within the Master Street Address Guide ("MSAG").
Duplication of road names and inconsistent addressing has the potential to create
confusion among emergency responders, service providers, and the general public.
July 13, 2021
NOW, THEREFORE, in consideration of the foregoing, the Towns and the County
hereto agree as follows:
1. Effective Date and Term.
The effective date of this MOU is , 2021. The initial term of this MOU
shall commence on its effective date and continue indefinitely unless terminated by the mutual
agreement of all of the parties hereto.
2. Addressing Ordinance.
By Ordinance No. ORD-2012-38, the County enacted an ordinance entitled, "An
Ordinance to Enact the Addressing Ordinance for Washington County, Maryland," (the
"Ordinance"), effective December 18, 2012. The Ordinance, which may be amended from time to
time, forms the basis of this MOU.
3. Authority and Purpose.
The purpose of this MOU is to formalize an agreement between the municipalities located
in Washington County, Maryland, and the County, the authoritative body authorized by the
Ordinance to give authority for addressing and road naming within the municipalities of
Washington County, Maryland, and to:
(a) closely coordinate the development review processes within the respective
jurisdictions so that further duplication of road names will be minimized;
(b) ensure that addresses will be assigned to new development that follow a
systematic and consistent scheme, and to reduce errors;
(c) maintain the Master Address File for the entire county in one repository;
(d) facilitate implementation of Next Generation 911 initiative; and
(e) to remedy address or road name errors as set forth herein.
4. Definitions.
Terms defined in the Ordinance shall be given the same meaning when used in this MOU.
5. New Road Names.
The Towns shall submit any new road names to the County for approval as soon as they
are submitted for review by the respective jurisdiction. In general, road naming or the naming
of private lanes can be initiated by either an entity or a property owner but shall be completed
July 13, 2021
using the standards promulgated in the Ordinance. The Towns shall have the ability to veto a
proposed name, but the Towns have no authority to waive any requirement of the Ordinance.
6. Road Signage.
The Towns or private developers shall be responsible for providing or updating road
signage, as needed or required. The County shall not provide signage inside municipal
jurisdictions. House number sizing shall be in accordance with the specifications outlined in the
Ordinance or the Towns' formally adopted building codes. Location of posted numbers to the
structure or property access shall follow the provisions of the Ordinance. The Towns or entity
that is responsible for issuing Use & Occupancy Permits shall enforce proper address posting on
new and existing structures.
7. New Land Development Activity.
Any new land development activity within the Towns (building permit, entrance permit,
site plan, plat, or other request from a property owner) shall be routed to (or require that an
application for an address be sent to) the County. The addresses shall be assigned to conform to
the existing numbering schema of the Towns. A Town Numbering System Boundary ("NSB")
shall be drawn around the existing town numbering area and approved by the both the Town
and the County. That NSB shall remain fixed, even if the Town annexes additional land outside
of the NSB. The County shall have the authority to provide an address for any new land
development activity. Once assigned, the address will be provided to the Town and the Town
will notify the applicant. Either a paper or electronic process for the submissions of applications
is acceptable.
as well.
8. Duty of Owner.
The duty of Owner, as that term is defined in the Ordinance, shall apply within the Towns
9. Addressing File.
The Towns and the Division of Emergency Services shall consider the Addressing File as
maintained by the County Planning Department as the master address file for the County. The
County Planning Department shall also maintain the master road list, and the prohibited words
list for Washington County.
10. Violations and Penalties.
The Towns shall decide if they will adopt the Violations and Penalties section of the
Ordinance. The County shall not be responsible for enforcement inside of Town municipal
boundaries. The County may provide notification to municipalities when property owners are
July 13, 2021
not in compliance with any portion of the Ordinance. Any correspondence to resolve these
violations must come directly from the Towns and reference an appropriate section of this MOU
or adopted ordinances. The Towns must also follow the Notification of Address Change and
information to be included on an address change letter portion of the Ordinance to maintain a
minimum level of information for relevant agencies. The Washington County Planning
Department must be notified of all Address Changes that are initiated by the Towns.
IN WITNESS WHEREOF, the parties hereto have hereunder set their hands and seals by
their duly authorized representatives and signatories.
ATTEST:
Krista L. Hart, Clerk
ATTEST:
Brenda Haynes, Town Manager
ATTEST:
Donald L. Stotelmyer, Town
Manager
BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
BY: (SEAL)
Jeffrey A. Cline, President
MAYOR AND COUNCIL OF THE TOWN OF
FUNKSTOWN
BY: (SEAL)
Paul Crampton, Jr., Mayor
MAYOR AND COUNCIL OF THE TOWN OF
WILLIAMSPORT
BY: (SEAL)
William Green, Mayor
July 13, 2021
Open Session Item
SUBJECT: FY23 Rural Legacy Program Grant – Approval to Submit Application and Accept
Awarded Funds
PRESENTATION DATE: February 1, 2022
PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Dept. of Planning &
Zoning
RECOMMENDED MOTION: Move to approve the submission of the grant application for
the fiscal year 2023 Rural Legacy Program, in the amount of $4,200,000 and to accept awarded
funding.
REPORT-IN-BRIEF: Each year the Department of Planning and Zoning submits a funding
request to the Maryland Department of Natural Resources for the purchase of easements in the
County’s Rural Legacy Area. Rural Legacy properties are lands of significant agricultural,
historic, environmental, public and cultural value inside of the designated Rural Legacy Area,
which is concentrated around the Antietam Battlefield. Past Rural Legacy grants have
significantly contributed to the progress Washington County has made toward the stated goal of
50,000 permanently preserved acres of land. To date, the County has preserved over 8,000 acres
of land through the Rural Legacy Program.
DISCUSSION: The Office of Community Grant Management has reviewed the grant application
and funding guidelines. There are no unusual conditions or requirements attached to the acceptance
of the grant.
FISCAL IMPACT: There are recurring department operating expenses for the inspections of
the easement properties by staff. Time required for inspections are 8 hours per year or $240.00
per year and the cost is covered by the Department of Planning and Zoning.
CONCURRENCES: N/A
ALTERNATIVES: Deny approval for the submission of this request
ATTACHMENTS: Rural Legacy Area Map
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Maryland
Iliamsport
Ja
Antietun
0
0 0.75 1.5 3 Miles
Q Rural Legacy Area Boundary
Rural Legacy Properties o
Other Preserved Lands
Q County Boundary
Q Town Boundaries
not be sc,eated Bye Department ofe91—ing and Zoning GISe re
B:\Policy\BumlLegacy\Purellegecy_ExpansioNB.aprx
Open Session Item
SUBJECT: Denial of Zoning Map Amendment RZ-21-003 Black Rock PUD –
Major Revision to approved Development Plan
PRESENTATION DATE: February 1, 2022
PRESENTATION BY: Kirk C. Downey, County Attorney
RECOMMENDED MOTION: I move to adopt the Decision and Findings of Fact and to deny
the requested major change to the Black Rock PUD in RZ-21-03. .
REPORT-IN-BRIEF: Application has been made by Morris & Ritchey Associates to
revise the approved development plan for the Black Rock PUD from 595 residential dwelling units
to 1,148 units, thereby increasing the approved residential density from 2.7 dwelling units per acre
to 5.2 dwelling units per acre. The two subject parcels of this rezoning request are located
approximately 1.5 miles east of the intersection of Robinwood Drive and Edgewood Drive and
contain approximately 220.11 acres.
DISCUSSION: After considering the matter at a public information meeting, the Planning
Commission unanimously recommended denial of the proposed map amendment. A public hearing
was held on the proposal before the Board of County Commissioners. At a subsequent regularly-
scheduled meeting, the Board of County Commissioners reached a consensus to deny the requested
major change to the approved Planned Unit Development. The proposed Decision and Findings of
Fact have been prepared and are ready for adoption by the Board.
FISCAL IMPACT: N/A
CONCURRENCES: Washington County Planning Commission
ALTERNATIVES: N/A
ATTACHMENTS: Distributed Separately
Board of County Commissioners of Washington County, Maryland
Agenda Report Form