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Home My WebLink About220111aJeffrey A. Cline, President Terry L. Baker, Vice President Krista L. Hart, Clerk BOARD OF COUNTY COMMISSIONERS January 11, 2022 OPEN SESSION AGENDA 10:00 AM MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President Jeffrey A. Cline APPROVAL OF MINUTES: December 14, 2021 and December 21, 2021 10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 10:10 AM STAFF COMMENTS 10:15 AM CITIZEN PARTICIPATION (citizens are required to submit a request to participate to khart@washco-md.net or by calling 240.313.2204 at least 24 hours in advance of the meeting) 10:20 AM FACES OF FARMING PRESENTATION Susan Grimes, Director, Business Development 10:30 AM MARYLAND COMMERCIAL PROPERTY ASSESSED CLEAN ENERGY PROGRAM Susan Grimes, Director, Business Development 10:40 AM ANTIETAM BROADBAND GRANT REQUEST FOR UNDERSERVED AREAS OF WASHINGTON COUNTY Curt Pendleton, Vice President Strategy, Antietam Broadband 10:50 AM CONSTRUCTION BID AWARD – OAK RIDGE DRIVE SIGHT DISTANCE IMPROVEMENT Scott Hobbs, Director, Engineering 10:55 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0075) – ONE (1) USED D5 CATEPILLAR DOZER FOR SOLID WASTE Dave Mason, Deputy Director, Solid Waste 11:00 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0076) – CABLING AND SOFTWARE Rick Curry, Director, Purchasing 11:05 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0077) – NETWORK INFRASTRUCTURE AND CABLING AT 747 NORTHERN AVENUE Rick Curry, Director, Purchasing 11:10 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0078) - SALT STORAGE FACILITY FOR HIGHWAYS, CENTRAL SECTION Rick Curry, Director, Purchasing Wayne K. Keefer Randall E. Wagner Charles A. Burkett Page 2 of 2 OPEN Session Agenda January 11, 2022 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 11:15 AM POLICY REVISION – PR-30, EMPLOYEE SICK LEAVE BANK Larry Etchison, Director, Human Resources 11:25 AM CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; and to discuss public security, if the public body determines that public discussion would constitute a risk to the public or to public security, including: (i) the development of fire and police services and staff; and (ii) the development and implementation of emergency plans.) 11:55 AM RECONVENE IN OPEN SESSION ADJOURNMENT Open Session Item SUBJECT: Agriculture – Faces of Farming Presentation PRESENTATION DATE: Tuesday, January 11, 2022 PRESENTATION BY: Susan Grimes, Director, Department of Business Development RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: “Faces of Farming” is an agricultural-focused video marketing campaign that will showcase two local Washington County farms every month, for one year. The “Faces of Farming” marketing videos will be showcased on the County’s website, as well as Facebook and other social media platforms, and will target a new industry and highlight a local farmer from that specific agricultural industry. DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s landscape. With over 900 operating family farms and $153,725,000 in market value of products sold, agriculture is the largest economic driver in Washington County. The “Faces of Farming” marketing campaign will aim to educate residents in Washington County, along with the surrounding States and Counties, about the economic impact of the Ag industry. Additionally, these videos will be used for agricultural education to numerous streams around Washington County, such as, 4-H and FFA (Future Farmers of America) meetings, Ag Expo and Fair, and they will be available on the Washington County Ag App and website. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: Two Faces of Farming Videos- STAR Equestrian Center of Hagerstown and Peaceable Pastures of Fairplay Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Maryland Commercial Property Assessed Clean Energy Program (MD-PACE) PRESENTATION DATE: January 11, 2022 PRESENTATION BY: Susan Grimes, Director of Business Development RECOMMENDED MOTION: Consensus to move forward with public hearing to adopt the Clean Energy Loan Program Ordinance. REPORT-IN-BRIEF: Commercial property assessed clean energy (C-PACE) is a tool that can finance energy efficiency and renewable energy improvements on commercial property. Like other project financing, C-PACE uses borrowed capital to pay for the upfront costs associated with energy efficiency or renewable energy improvements. Unlike other project financing the borrowed capital is repaid over time via a voluntary tax assessment. The MD-PACE program has been designed to ease the burden of C-PACE administration for Counties that want offer C-PACE financing to their building owners. We currently have one business located in Washington County actively seeking to utilize the C-PACE program, and others have expressed interest. To date there are 16 Counties in the State of Maryland who have adopted this program. DISCUSSION: Maryland passed policy enabling C-PACE in 2014. Since property taxes are collected at the county and city level, the law requires that local ordinances also be passed to take advantage of C-PACE financing. The MD-PACE program allows counties in Maryland to enter into a partnership with a state agency, the Maryland Clean Energy Center, and join a statewide, standard C-PACE program at no cost. The MD-PACE program works with the county to pass their ordinance, intake and approve C-PACE projects, train local contractors and capital providers, establish procedures to place C-PACE surcharges and facilitate collections, and remit payment to capital providers. The MD-PACE program administers county programs at no cost to the county. Maryland Clean Energy Center (MCEC) works with local tax collectors to accommodate MD-PACE on the tax bill and receives revenue through closing and servicing fees for C-PACE projects. A county is responsible for collecting MD-PACE assessments, not guaranteeing their collection. The county must also ensure that the MD-PACE assessments are separately accounted for and cannot be utilized for any other purposes. If a building owner is deficient or delinquent on their MD-PACE assessment, the county is not responsible to cover the shortfall. The county only remits payments to the program’s servicing agent that are actually paid by building owners and are not liable for any deficiency or delinquency. A delinquent C-PACE surcharge is collected by the County in the same manner as real property taxes, pursuant to the enabling C-PACE legislation in Maryland. FISCAL IMPACT: n/a CONCURRENCES: Kirk Downey, County Attorney ALTERNATIVES: Do not move forward to adopt ordinance ATTACHMENTS: Adopting ordinance and the Clean Energy Loan Program Ordinance Board of County Commissioners of Washington County, Maryland Agenda Report Form ORDINANCE NO. ORD-_____ AN ORDINANCE TO ADOPT THE CLEAN ENERGY LOAN PROGRAM ORDINANCE RECITALS Washington County, Maryland (the County) wishes to establish a clean energy loan program to encourage the finance or refinance of energy and water efficiency projects, environmental remediation projects, renewable energy projects, and resiliency projects as set forth in Maryland Code, Local Government Article, §§1-1101 et seq. Maryland Code, Local Government Article, §1-1102 authorizes counties and municipalities to enact such an act to establish a clean energy loan program A public hearing was held on _____________, following due notice and advertisement of the text of the Clean Energy Loan Program Ordinance (the Ordinance). Public comment was received, reviewed, and considered concerning the aforesaid Ordinance. The Board believes it to be in the best interests of the citizens of the County for the Board to adopt the attached Clean Energy Loan Program Ordinance. NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington County, Maryland, that the attached ordinance entitled “Clean Energy Loan Program Ordinance” is hereby adopted. Adopted and effective this _____ day of __________, 2022. ATTEST: BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND __________________________ BY: ______________________________________ Krista L. Hart, Clerk Jeffrey A. Cline, President Approved as to legal sufficiency: __________________________ Kirk C. Downey, County Attorney Mail to: County Attorney’s Office 100 W. Washington Street, Suite 1101 Hagerstown, MD 21740-4735 CLEAN ENERGY LOAN PROGRAM ORDINANCE Section 1. Clean Energy Loan Program. (a) Definitions. In this ordinance, the following words have the meanings indicated: (1) "Clean Energy Financing Agreement” means an agreement between a Property Owner and a Clean Energy Lender providing for the terms and conditions of a Clean Energy Loan. (2) "Clean Energy Lender" means a private lender providing a Clean Energy Loan. (3) "Clean Energy Loan" means any loan made by a private lender to a Property Owner under the Clean Energy Loan Program. (4) "Clean Energy Loan Program Administrator" means any person or entity selected by the County to manage the Clean Energy Loan Program. (5) "Clean Energy Loan Obligation" means all indebtedness and obligations of a Property Owner to a Clean Energy Lender under a Clean Energy Financing Agreement. (6) "Commercial Property" has the meaning stated in the Local Government Article, §§ 1 - 1101 et. seq., of the State Code. (7) "Property Owner" means an owner of Commercial Property as defined in this subsection. (8) “Surcharge” means the repayment obligation of a Clean Energy Loan, including principal, interest, any applicable fees and administrative costs, collected from a Property Owner through the County’s property tax billing system in accordance with the Act and as authorized by Section 2 of the Ordinance. (9) “Surcharge Lien” means the lien automatically established upon the County’s levy of the Surcharge on the property tax bill. (b) Program. There is a Clean Energy Loan Program to finance or refinance energy and water efficiency projects, environmental remediation projects, renewable energy projects, and resiliency projects as provided in the Local Government Article, §§1-1101 et seq., of the State Code. (c) Rules and regulations. The County may adopt rules and regulations to administer the Clean Energy Loan Program consistent with this ordinance. (d) Program Administrator. The County may enter into an agreement with a private entity to administer the Clean Energy Loan Program. (e) Scope. Property Owners are eligible to participate in the Clean Energy Loan Program for non - accelerating loans greater than $25,000. (f) Eligibility. In order to be eligible for a Clean Energy Loan, the Property Owner shall: (1) have a 100% ownership interest in the property located in Washington County for which projects are proposed; (2) demonstrate that the most recent property taxes, assessments, and charges on the property have been paid; (3) provide a copy of written notice to all current holders of a mortgage or deed of trust who have a priority recorded lien on the property and written proof of express consent to the Clean Energy Loan as a priority lien by all current holders of a mortgage or deed of trust on the property that is to be financed under the Clean Energy Loan Program; and (4) establish that the owner of the Commercial Property is able to repay the loan provided under the Clean Energy Loan Program, in a manner substantially similar to that required for a mortgage loan under §§ 12-127, 12-311, 12-409.1, 12-925, and 12-1029 of the Commercial Law Article of the State Code. (g) Qualifying projects. The following projects, either new or replacement, qualify as energy or water efficiency, renewable energy, environmental remediation, or resiliency projects under the Clean Energy Loan Program: (1) solar energy equipment; (2) geothermal energy devices; (3) wind energy systems; (4) water conservation devices; (5) any construction, renovation or retrofitting of Commercial Property to reduce energy or water consumption, including but not limited to, high efficiency lighting and building systems, heating ventilation air conditioning (HVAC) upgrades, high efficiency boilers and furnaces, high efficiency hot water heating systems, combustion and burner upgrades, fuel switching, heat recovery and steam traps, building shell or envelope improvements, fenestration improvements, building energy management systems, and process equipment upgrades; (6) any construction, renovation or retrofitting of Commercial Property that is intended to remove environmental or health hazards, including but limited to, projects that promote indoor air and water quality, asbestos remediation, lead paint removal, and mold remediation; (7) any construction, renovation or retrofitting of Commercial Property that is intended to increase the capacity of a property to withstand natural disasters and the effects of climate change, including but not limited to, flood mitigation, stormwater management, a project to increase fire or wind resistance, a project to increase the capacity of a natural system, an inundation adaptation project, alternative vehicle charging infrastructure, energy storage; and (8) any other project approved by the County or the Clean Energy Loan Program Administrator as qualifying as an energy or water efficiency, renewable energy, environmental remediation, or resiliency project. (h) Qualifying costs. A Clean Energy Loan may be used to pay for all costs incurred by a Property Owner in connection with the qualifying projects, including the cost of the energy aud it; feasibility studies and reports; project management, design, installation, and construction of the qualifying projects; commissioning; energy savings or performance guaranty or insurance; building accreditation; closing costs of the Clean Energy Loan; permitting fees; administrative fees; post- install Evaluation, Measurement & Verification; and, building accreditation. Section 2. Real property tax surcharge. (a) Repayment of Loans. A Property Owner participating in the Clean Energy Loan Program shall repay the Clean Energy Loan through a Surcharge on their real property tax bill. Upon receipt of written notice from the Clean Energy Loan Program Administrator of the execution of a Clean Energy Loan Financing Agreement, the County shall add the Surcharge to the tax property bill on July 1 of the year indicated by the payment schedule of the Clean Energy Loan Financing Agreement. The Surcharge shall constitute a first lien on the property from the date it becomes payable until the unpaid Surcharge and interest and penalties on the Surcharge are paid in full, regardless of a change in ownership, whether voluntary or involuntary. A person or entity that acquires property subject to a Surcharge assumes the obligation to pay such Surcharge. The County may assign the Surcharge lien to the Clean Energy Loan Program Administrator. (b) Calculation. The Surcharge for a Clean Energy Loan shall include the Clean Energy Loan Obligation and any administrative costs incurred by the County which shall be the actual expenses incurred to administer the program. (c) Statement of Levy and Lien of Surcharge. Upon receiving written notice from the Clean Energy Loan Program Administrator of the execution of a Clean Energy Loan Financing Agreement, the Property Owner shall execute an agreement with the County and the Clean Energy Lender that will be recorded in the land records of Washington County, at the expense of the property owner, and which shall include: (1) the date the Clean Energy Loan was made to the Property Owner and the property became subject to the Surcharge; (2) the term of the Clean Energy Loan and over which the Surcharge will apply to the property; (3) the Clean Energy Loan Obligation and estimated County administrative costs for the first year; (4) the annual principal and interest amount for each year of the term of the Clean Energy Loan, including any partial year prorated amounts; (5) prepayment requirements and any prepayment premium that may apply to a prepayable Clean Energy Loan; (6) notice that the Clean Energy Loan Obligations and the County’s administrative costs will be repaid through a Surcharge included on the owner's real property tax bill due and payable on the same date as the real property tax bill; (7) notice that an unpaid Clean Energy Loan Surcharge constitutes a first lien on the property that has priority over prior or subsequent liens in favor of private parties and that the Surcharge will continue as a lien on the property from the date it becomes payable until the unpaid Surcharge and interest and penalties on the Surcharge are paid in full, regardless of a change in ownership of the property, whether voluntary or involuntary; and (8) notice that if payments of Surcharges are not timely paid, the Surcharge will be collectible as a tax lien through the tax sale process authorized under Tax-Property Article, Title 14, Subtitle 8 of the State Code and in accordance with Section 2 -103 of the Code of Public Local Laws for Washington County and that an overdue Surcharge will be so collected, irrespective of whether real property taxes (or any other taxes, charges, or assessments) are due and owing. (d) Default. In the event of default on the Clean Energy Loan Surcharge, the County shall be required to collect the lien pursuant to Tax-Property Article, Title 14, Subtitle 8 of the State Code and in accordance with Section 2-103 of the Code of Public Local Laws for Washington County, irrespective of whether property taxes (or any other taxes, charges, or a ssessments) are due and owning. The County shall not incur any liability to the Clean Energy Lender or others in the event of default. (e) Credit of Payments. Payments received from a Property Owner shall be credited first to all county taxes, assessments, and charges. (f) Payment to Clean Energy Lender. The County shall have no ownership of the Surcharges collected except for administrative costs provided under this ordinance. The County shall pay all Surcharge payments in any calendar month to the applicable Clean Energy Lender or the Clean Energy Loan Program Administrator within 30 days after the end of the month in which such amounts are collected. The County shall have no obligation to make payments to any Clean Energy Lender with respect to any Clean Energy Loan Obligation other than that portion of Surcharge actually collected from a Property Owner for the repayment of a Clean Energy Loan. Section 3. Financing. (a) Private Lenders, Terms Clean Energy Loans may be provided by any private lender and a Clean Energy Financing Agreement may contain any terms agreed to by the Clean Energy Lender and the Property Owner, as permitted by law, for the financing of Clean Energy Loans. The County may not finance or fund any loan under the program, shall serve only as a program sponsor to facilitate loan repayment by including the Surcharge on the County real property tax bill for the property, and shall incur no liability for the loan. The loan must be repaid over a term not to exceed the weighted average useful life of the project as determined by the Clean Energy Loan Program. (b) County Role. The County’s role in the Clean Energy Loan Program is limited to sponsoring the program and collecting and forwarding the Surcharges imposed under the program. The County may not provide Clean Energy Loans or other financing in connection with this program. 1 Open Session Item SUBJECT: Antietam Broadband grant request for underserved areas of Washington County PRESENTATION DATE: January 11, 2022 PRESENTATION BY: Curt Pendleton, VP Strategy, Antietam Broadband RECOMMENDED MOTION: Move to approve local government matching funds in the amount of $1,162,605 in support of Antietam Broadband’ s FY22 Network Infrastructure Grant Application. REPORT-IN-BRIEF: Antietam Broadband is filing a Connect Maryland: FY22 Network Infrastructure Grant Application. Antietam is seeking state and county funding support for broadband construction to 61 miles of underserved rural areas of Washington County, MD that will pass 665 homes. Upon approval from Washington County, Antietam will work with the county to provide the appropriate documentation to meet the state requirements. Budget summary: o Total construction costs projected to be $$5,813,025.00 o Funding requested from the State of Maryland is $$4,650,420.00 o Funding requested from Washington County is $1,162,605.00 Source of County Funding: On May 10, the U.S. Department of Treasury (Treasury) released an interim final rule, FAQs and a fact sheet for a portion of the $362 billion Coronavirus State and Local Fiscal Recovery Fund, established under the American Rescue Plan Act (ARP) signed into law on March 11 by President Biden. This specific interim rule and related guidance covers the $61.5 billion in direct federal aid to America’s counties. Later this year, Treasury will release separate guidance for the $1.5 billion in additional federal aid for public lands counties under Sec. 60. There are only five primary ways that the Recovery Funds can be spent, broadband infrastructure 5 of ARP. is one of the five. The broadband guidelines outline the use of this recovery fund money to go toward broadband infrastructure in unserved and underserved rural areas. Designing infrastructure investments to provide service to unserved or underserved households or businesses means prioritizing deployment of infrastructure that will bring service to households or businesses that are not currently serviced by a wireline connection that reliably delivers at least 25 Mbps download speed and 3 Mbps of upload speed. Source of State Funding: Board of County Commissioners of Washington County, Maryland Agenda Report Form The State of Maryland has approved $97.6 million in the FY2022 Budget for the Department of Housing and Community Development (“Department”) to support the Office of Statewide Broadband (“OSB”) in its efforts to assist in expansion of broadband into unserved areas of Maryland. The funding source for this budgeted expense is the American Rescue Plan Act (ARPA) administered by the US Treasury. Funded Projects must comply with the ARPA requirements. All federal rules regarding this funding must be adhered to by the applicant should an award be made. 2 The Maryland Network Infrastructure Grant Program (MDNI Program) is intended to provide financial assistance to construct broadband infrastructure necessary to provide service at the Broadband Grant Speed in areas where broadband service does not currently exist. Grant funds may be used to construct infrastructure necessary to deploy service at the Broadband Grant Speed to residents, businesses, and anchor institutions. Grants will be awarded on a competitive basis for entities to serve all unserved premises in eligible areas at the Broadband Grant Speed. The OSB is providing up to $75 million for this program. The program will provide grants of between 70% and 90% of the capital construction costs for major broadband infrastructure projects depending on the project’s composition. Projects applied for are expected to serve significant areas of unserved households and businesses. DISCUSSION: Antietam bas been operating and growing in Washington County for more than 55 years. In the last decade the company has invested over $70 million. The Antietam leadership team has more than 200 years of combined experience building and managing cable and broadband systems. Funding of this grant will provide resources to support construction of broadband infrastructure in underserved rural areas of Washington County. In the Interim Final Rule (IRF), the term “reliably” is used in two places: to identify areas that are eligible to be the subject of broadband infrastructure investments and to identify expectations for acceptable service levels for broadband investments funded by the Coronavirus State and Local Fiscal Recovery Funds. In particular: •The IFR defines “unserved or underserved households or businesses” to mean one or more households or businesses that are not currently served by a wireline connection that reliably delivers at least 25 Mbps download speeds and 3 Mbps of upload speeds. •The IFR provides that a recipient may use Coronavirus State and Local Fiscal Recovery funds to make investments in broadband infrastructure that are designed to provide service to unserved or underserved households or businesses and that are designed to, upon completion: o Reliably meet or exceed symmetrical 100 Mbps download speed and upload speeds. o Or in limited cases, reliably meet or exceed 100 Mbps download speed and between 20 Mbps and 100 Mbps upload speed and be scalable to a minimum of 100 Mbps download and upload speeds. •The Antietam Broadband proposed project designs meets and/or exceeds all of these requirements. As the Covid-19 pandemic has highlighted, the need for broadband services in rural areas in Maryland is a priority. Some of the problems faced by the residents due to the lack of significant broadband are listed below: •Families that require remote learning for students (Washington County Public Schools (WCPS), Community Colleges, Colleges/Universities). •Increase in remote work from home needs: More companies are moving employees to a tele-work environment due to COVID-19. Issues when people need to respond quickly with large files, and they simply freeze. Video based meetings sometimes freeze and are often interrupted. •Telemedicine and other connectivity issues. •Individuals who have a private business that they now must run from their home and have very slow connections causing numerous disruptions. 3 FISCAL IMPACT: This Motion is to approve a $1,162,605.00 grant from Washington County, Md., which fulfills the additional funding request as outlined by the Connect Maryland: FY22 Network Infrastructure Grant Application. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Map and Supporting Documents AUDIO/VISUAL NEEDS: None PARTNERSHIP TO ADVANCE BROADBAND IN RURAL WASHINGTON COUNTY ANTIETAM BROADBAND GRANT APPLICATION January 2022 ANTIETAM BROADBAND Washington County enjoys the benefits of high-speed fiber Tan area represents Antietam Broadband General Footprint of Service www.antietambroadband.com 301.797.5000 Antietam BROAD BAND B uildin g c o nn ecti ons acro ss W a shington Co unty WHO WE ARE Founded i n 1966, we ar e a full service tel ecomm unicati ons company offer i ng a compr ehensive range of hi gh -speed internet, digital television and phone services. Locally operated 24/7/365 business 55+ year s in Washington County 110 em ployees Produce 1000+ hours of local pr ogr amm ing each y ear Act ive m em ber in m or e t han 65,000+ bus iness and residential serviceable addresses 1400+ miles of Hybrid F iber facilities 200+ WiFi hotspots $7 million invested in F light G igabit 40 community organizations $70+ million in capital investm ent s in the last decade COMMUNIT Y INVESTMENT $6M+ Annual capital $750K+ Annual Local inv estment in re sp on se to Pande m ic investment $1.2M W ifi deployment mon e tary & in -kind don ation s to nonpro fits $2M+ As the Covid-19 pandemic has highlighted, the need for broadband services in rural areas in Maryland is essential. ▪High-Speed broadband breaks down the barriers of distance and time, allowing residents of rural areas to participate in economic and civic life far beyond their geographic region. ▪Upon completion, the underserved residents will have access to an advanced suite of telecommunications services provided by a FTTP (Fiber to the Premise) infrastructure including but not limited to broadband speeds of 1 Gig/1 Gig or greater. ▪Broadband access will give the residents of this area the ability to: ▪Telecommute. ▪On-Line educational opportunities. ▪1000 plus new Edu-Net families added in 2020/2021. ▪Participate more readily in their children’s education by keeping in touch with their school. ▪Connects residents to Healthcare/Telemedicine. ▪Provide access and engagement to local/regional opportunities. ▪Build/expand a small business from home. ▪Apply for employment, government programs, shop, and schedule appointments. ▪Antietam offers EBB/Affordable Connectivity Program to all eligible applicants. ▪Consumers can benefit from E-Commerce savings. ▪Connect consumers with Local Law Enforcement and Government. ▪Offers new tools and resources for farmers to build/expand. THE NEED FOR ACCESS TO BROADBAND 4 Project Overview •Antietam will construct a Gigabit + capable fiber to the home broadband network in the identified areas. •The designated underserved areas are in Washington County, MD and consist of 10 zip codes. •In addition to broadband with no data caps, these customers will have access to all products and services Antietam offers and will receive new product enhancements consistent with the rest of Washington County customers. ANTIETAM BROADBAND –APPLICATION SUMMARY CONNECT MARYLAND: FY22 NETWORK INFRASTRUCTURE GRANT 5 Budget •Total construction costs projected to be $5,813,025.00. •Funding requested from the State of Maryland is $4,650,420.00. •Funding requested from Washington County is $1,162,605.00. Product Information •Broadband speeds initially will be Gigabit + capable fiber to the home services. •System will be constructed so that broadband speeds can easily be expanded. •System will be expandable to more homes passed within the footprint of the build. •This new build will tie-in seamlessly to the existing Antietam redundant broadband network in Washington County, MD. Build Statistics •61 plant miles. •698 homes passed. o 11.4 homes per mile average. •Project could reach an estimated 1745 underserved residents. •Based on 2.5 average # of individuals per Washington County home. •Project consists of a four-phase construction plan. Construction Timeframe •Construction is scheduled to begin in the Spring of 2022 with an estimated completion In Spring 2024. •Late 2022/early 2023 activation of Phase one and two. •Late 2023/early 2024 activation of Phase three and four. •Once approved final schedules depend on availability of materials and make ready. Underserved Locations Count of Full Address Phase 1 123 21711 59 21722 47 21750 17 Phase 2 347 21719 35 21742 163 21783 149 Phase 3 105 21758 66 21782 39 Phase 4 123 21713 63 21756 60 Grand Total 698 Phase 2 Build Area Details Example Washington County Zip Code Map 21750 —' 21711 25422 22625 25411 25427 25403 25401 25420 25405 25428 25413 21T1 2*7 - 21742 21722 21740 521M: ' Hagerstown i� c� QW, 21734 rRo,x,c 5' 25419 21788 21795 21781 21746 21733 Phase 4 21773 21713 25404 25430 2 Phase 4 21782 25443 '" 21779 21718 25442 2542, 21758-' 25438 25432 21716 21702 21727 21778 21798 21793 21769 21714 21701 21705 21703 21704 21755 21717 vf: 21754 Antietam BROADBAND ZIP Codes in Washington County, MD ZIP % of County Population Type Primary City Acceptable Cities 21711 0 Tao Standard Big Pool 21713 Phase 4 6% Standard Boonsboro 2171 IrPhase 2 1 0% Standard Cascade Fort Ritchie, Highfield 21722 Phase 1 4% Standard Clear Spring Big Spring 21733 0.8% Standard Fairplay St James 21734 0 5% PO Box Funkstown 21740 42% Standard Hagerstown 21742 21 % Standard Hagerstown 21746 1 % Unique Hagerstown 21750 3% Standard Hancock 21756 Phase 4 2% Standard Keedysville 21758 1% Standard Knoxville Brunswick 21767 0.7% Standard Maugansville 21769 0 0% Standard Middletown 21779 0.7% Standard Rohrersville Gapland 21780 0 1 % Standard Sabillasville 21781 0.1 % PO Box Saint James 21782 3% Standard Sharpsburg 21783 5% Standard Smithsburg 21795 6% Standard Williamsport Unacceptable Cities Northern I'Ad Correctional System Antietam BROADBAND 10 Economics t Margin of error is at least io percent of the total value. Take care with this statistic. t Margin of error is at least to percent of the total value. Take care with this statistic. t Margin of error is at least to percent of the total value. Take care with this statistic. Income $30,398 Per capita income about two-thirds of the amount in Maryland: $43.325 about 80 percent of the amount in United States: $35.672 $5 9,140 Median household income about two-thirds of the amount in Maryland: $86,738 about 90 percent of the amount in United States: $65.712 Poverty 13.1% Persons below poverty line about 1-5 times the rate in Maryland: 9% a little higher than the rate in United States: 12.3% Transportation to work 30.1 minutes Mean travel time to work ' ACS 2019 5-year data about 90 percent of the figure in Maryland: 33.2 about 10 percent higher than the figure in United States: 26.9 Children (Under 18) Household income 42% 30%t 23%t lkder;50K $50K-S100K $100K-$200K ■ poverty ■ Non -poverty Showdata i Embed Means of transportation to work 81% Seniors (65 and over) 10% 2%t 0%- Drove alone Carpooled Publictransit Bicycle Universe: Workers 16 years and over: ACS 2019 5-year data 5%t Over$200K Show data / Endued ■ Poverty ■ Non -poverty Show data / Embed 2t 1%t 5%t Walked Other Worked at home Shone data l Embed Antietam BROADBAND Huji ing Units & Occupancy 61,766 Number of housing units Maryland: 2,470.307 United States: 139.686.209 Types of structure ' ■ single unit ■ Multi -unit Single unit Mobile home ■ Boat RV. van, etc 75% Show data / Embed Valli, t Margin of error is at least 212 400 10 percent of the total value. Take care with this Median value of owner -occupied statistic. housing units about two-thirds of the amount in Maryland: S332.500 about 90 percent of the amount in United States: $240.500 Social Educational attainment f Margin of error is at least to percent of the total value. Take care Mth this statistic. 87.9% 22.5 Occupied vs. Vacant Occupied 91% Ownership of occupied units . occupied ■ vacant (633;% Year moved in. by percentage of population 2r':_ Jim Before1990 19905 2000s Value of owner -occupied housing units ■ owner occupied ■ Renteroccupied Showdata / Embed 23%t 19%' 16%t M =M 2010-2014 2015-2016 Since2017 Show data ! Embed 36 ' 30%T wm 14%- 105t 45j- %' -- 1%* LWI S100K S100K-S200K $200K-S300K S300K-S400K S400K-$500K S500K-$1M over SIM Show data/ Embed High school grad or higher Bachelor s degree or higher a little less than the rate in Maryland: about half the rate in Maryland: 90.4% 40.9% about the same as the rate in United about two-thirds of the rate in United States: 88.6% States: 33.1% Population by highest level of education 7i; 2&% No degree Highschool Somecollege Bachelors Post -grad Universe: Population 25years and over Show data / Embed • Antietam NBROADBAND Zip Code 21711 (https://censusreporter.org/profiles/16000US2407375-big-pool-md/) Cities Pecktonville, MD (2 40%), Ernstville. MD (o.61�so), Big Pool, MD (o 44%). Indian Springs, MD (O 41%) County. Washington County, MD Estimated zip code population to 2019 1,087 Zip code population in 2010 1.029 Zip code population in 2000 1.055 Houses and condos 457 Renter -occupied apartments 57 of renters here 13%. State 33% March 2019 cost of living Index in zip code 21711 : 134-6 (high U S average is 100) Land area 23 9 sq mi Water area 0.7 sq mi Population density 46 people per square mile (very low) Zip Code 21713 (https://censusreporter.org/profiles/16000US2408625-boonsboro-md/) Cites BoonsL-ro KILL •,6 eu r Mount Lena. MD i2 961.i Fairplay Mi j i «, 1:-•altlunlIILPI )d,j L,i a ,,. Iaii Mar MD 13 c7-,i, hiapievtoe, 6410 (0.95%i Breathedswlle Mo (o as%). Beaver Creek, MD (0 40%)_ Bakersvme, MD (o 08%l, Keedysville MO (o 00%1 County Washington County MD Esbtrialed zip code population in 2019 10,845 Zip code population in 2010 9.502 Zip code popuiation in 2000 12,136 Mouses and condos 4 227 Renter -occupied apartments 725 % of renters here 18% state 33% March 2019 cost of living index in zip code 21713 138 6 (high V S average is 100) Land area 42 2 sq mi Water area O 1 sq mi Population density 257 people per square mile 4vefy tow) Antietam BROADBAND ▪We are requesting a favorable motion to support our grant application tonight. ▪This area meets the requirements of the Connect Maryland: FY2022 Infrastructure Grant. ▪This request meets one of the funding categories for the Federal dollars allocated to Washington County. ▪By accessing Federal funds, the Council will have utilized available resources for the betterment of the county and residents . ▪The designated area is rural and in need of a high-speed broadband option. ▪Antietam will build a broadband system that exceeds the FCC speed threshold. ▪This area is within the vicinity of the existing Antietam Broadband infrastructure. ▪The system will deliver 1GIG plus/1GiG plus to the new areas. ▪Once operational, Antietam will continue to invest in new technology, maintenance, equipment, monitoring and staffing for these new service areas. ▪Once approved, we are ready, willing and able to begin construction of this broadband expansion in the next few months. IN SUMMARY 16 Appendix AMERICAN RESCUE PLAN ACT AND MARYLAND NETWORK INFRASTRUCTURE GRANT PROGRAM (MDNI PROGRAM) 17 The American Rescue Plan Act (ARP) signed into law on March 11 by President Biden specific interim rule and related guidance covers the $61.5 billion in direct federal aid to America’s counties. There are only five primary ways that the Recovery Funds can be spent, broadband infrastructure is one of the five. The broadband guidelines outline the use of this recovery fund money to go toward broadband infrastructure in unserved and underserved rural areas. The Maryland Network Infrastructure Grant Program (MDNI Program) is intended to provide financial assistance to construct broadband infrastructure necessary to provide service at the Broadband Grant Speed in areas where broadband service does not currently exist. Grant funds may be used to construct infrastructure necessary to deploy service at the Broadband Grant Speed to residents, businesses, and anchor institutions. Grants will be awarded on a competitive basis for entities to serve all unserved premises in eligible areas at the Broadband Grant Speed. The program will provide grants of between 70% and 90% of the capital construction costs for major broadband infrastructure projects depending on the project’s composition. Projects applied for are expected to serve significant areas of unserved households and businesses. ▪A July 2021 Brookings Institute study confirmed that Increasing access and usage of broadband infrastructure in rural areas (and the amenities, digital skills, online education, and job search opportunities that come with it) lead to: ▪higher property values, increased job and population growth, higher rates of new business formation, and lower unemployment rates. ▪Ultimately, the numerous economic and social advantages enabled by the availability of high-speed Internet in rural areas benefits the entire county. BROOKINGS Phase 1 Build Area Details Example Phase 2 Build Area Details Example Phase 3 Build Area Details Example Phase 4 Build Area Details Example Zip Code 21719 (https://censusreporter.org/profiles/16000US2438437-highfield-cascade-md/) Cities- Highfield-Cascade, MU (51.139/6), Fort Ritchie, MD (29.719i6) Counties: Washington County, MD (97.29%), Frederick County. MD (2.71%) Estimated zip code population in 2019 1,012 Zip code population in 2010: 1,548 Zip code population in 2000: 1,549 Houses and condos: 698 Renter -occupied apartments 63 of renters here 15% State. r 330% March 2019 cost of living index in zip code 21 719 136 9 (high, U S average is 100) Land area 3 4 sq mi Wat©r area 0.0 sq mi Population density 301 people per square mile i (very low) Zip Code 21722 (https:Hcensusreporter.org/profiles/16000US2417600-clear-spring-md/) Cities Wilson-Conococheague. MD (1 99%), Charlton, MD (0 27%), Big Spring MD (0.23%), Clear Spring, MD (o.19%), Fairview. MD (0.13%), Indian Springs, MD (ao; County: Washington County. MD Estimated zip code population in 2019 5.810 Zip code population in 2010 5.545 Zip code population in 2000 5.289 Houses and condos 2,214 Renter -occupied apartments 470 %6 of renters here 23% State 33% March 2019 cost of living index in zip code 21722 138.1 (high. U S average is 100) Land area 59 4 sq. mi. Water area 1 3 sq mi Population density 98 people per square mile (very low) Antietam BROADBAND Zip Code 21750 (https:Hcensusreporter.org/profiles/16000US2436600-hancock-md/) City: Hancock, MD (4.43%) County- Washington County, MD Estimated zip code population in 2019 3,734 Zip code population in 2010 3,766 Zip code population in 2000 3,963 Houses and condos 1, 778 Renter -occupied apartments 413 of renters here 270N6 State: 33% March 2019 cost of Irving index in zip code 21750: 134 7 (high, U.S average is 100) Land area. 60 4 sq. mi. Water area: 1.6 sq. mi_ Population density 62 people per square mile (very low) Zip Code 21756 (https://censusreporter.org/profiles/16000US2443100-keedysville-md/) Cities: Keedysville, MD (4.38%), Mount Briar, MD (2.98%), Trego-Rohrersville Station, MD (2.04%), Eakles Mill, MD (0.41%), Rohrersville, MD (0.13%) County Washington County, MD Estimated zip code population in 2019: 3,089 Zip code population in 2010 3.612 Zip code population in 2000 21572 Houses and condos 1,217 Renter -occupied apartments: 95 % of renters here 8% State 33% March 2019 cost of living index in zip code 21756 137 6 (high. U S average is 100) Land area 20 9 sq mi Water area O O sq rni Population density 148 people per square mile (very low) UAn BROADBAND Zip Code 21758(https://censusreporter.org/profiles/86000US21758-21758/) Cities. Brunswick, MD (1.75%), Garretts Mill, MD (1.64%), Rosemont, MD (1.56%), Brownsville, MD (o.81%), Yarrowsburg, MD (o 65%), Sandy Hook. MD (0 62%) Counties. Washington County, MD (53.46%), Frederick County. MD (46.54%) Estimated zip code population in 2019 5.182 Zip code population in 2010 4 921 Zip code population in 2000 4. 169 Houses and condos 2.166 Renter -occupied apartments 250 % of renters here. 12% State 33% March 2019 cost of Irving index in Zip code 21758. 139.3 (high. U S. average is 100) Land area 32 4 sq, mi. Water area 2 4 sq- mi Population density 160 people per square mile (very low) Zip Code 21782 (https://censusreporter.org/profiles/16000US2471600-sharpsburg-md/) Cities: Mercersville, MD (1.00%), Dargan, NID (0 92%), Sharpsburg, MD (0 73%), Antietam, MD (0.48%), Bakersville, MD (o.o5%) County: Washington County, MD Estimated Zip code population in 2019 4,544 Zip code population in 2010: 4.097 Zip code population in 2000: 3.985 Houses and condos- 2,020 Renter -occupied apartments 179 cN. of renters here 10% State: -nmm-- -� 330/6 March 2019 cost of living index in zip code 21782 137.0 (high, U.S average is 100) Land area. 30.0 sq. mi. Water area: 2.1 sq. mi. Population density 152 people per square mile (very low) UPMtiIqVft.;;t_"A BROADBAND Zip Code 21783 (https://censusreporter.org/profiles/160DOUS2472900-smithsburg-md/) Cities Gavotown, ME) (4 23%). 5munsburg. h9D (2 Utl%), Cnewsvule, MD (l 86'�6), Edgurnont, PAD (1 is%), Greensburg, MD (o 9o%), Pondsville, MD (0-67%), Ringgotd, MD (0-34%), Jugtow Counties Washington County, MD (74 29%). Fredenck County, MD (25.71%) Estimated zip code population in 2019 8,991 Zip code population in 2010 9.130 Zip code population in 2000 8.138 Houses and condos 3.409 Renter -occupied apartments 606 % of renters here 1910 State 33% March 2019 cost of living index rn zip code 21783 135 9 (high, U S average is 100) Land area 44 9 sq mm Water area 0,1 sq mi Population density 200 people per square mile (vory iovl) Zip Code 21780 (https://censusreporter.org/profiles/160DOUS2469200-sabillasville-md/) City. Sabillasvilliu, MD (6 65"ro) Counties. Frederick County, MD (97.24%), Washington County, MD (2.76%) Estimated zip code population in 2019 1,631 Zip code population in 201 0- 1,625 Zip code population in 2000 1,671 Houses and condos. 601 Renter -occupied apartments: 56 of renters here 10% State: __W_ � 33% March 2019 cost of living index in zip code 21780: 143 5 (very high, U S average is 100) Land area- 22 5 sq mi. Water area- 0 0 sq mi Population density 73 people per square mile lj (very low). Antietam BROADBAND Zip Code 21742 (https://censusreporter.org/profiles/16000 US 2436075-hagerstown-md/) Cities r ountainhead-Orchard Hills MD (6 74%), Robinv+cKA. MD k7 25%), Hegei stown, MD (4 55%), Paramount -among hleaaow MD (4 32%). Leitersburg, MD (3.48%), Mount Aetna, MD (2.56%), Jugtown MD (0.66%). Ringgold MD (0 27%), Reid, MD (0 25%). Middleburg, MD (a 19%), Pondsville, MD (0 02%) County Washington County, MD Estimated zip code population in 2019 33 848 Zip code population in 2010 31.444 Zip code population in 2000 25.053 Houses and condos 14,131 Renter -occupied apartments 4.514 % of renters here 34% State 33% March 2019 cost of living index in zip code 21742 136 7 (high, U S average is 100) Land area 50 5 sq mi Water area 0 0 sq mi Populatpon density 671 people per square mile (low). Antietam BROADBAND Washington County Board of County Commissioners of Washington County, Maryland Open Session Item Agenda Report Form SUBJECT: Construction Bid Award — Oak Ridge Drive Sight Distance Improvement PRESENTATION DATE: January 11, 2022 PRESENTATION BY: Scott Hobbs, Director, Division of Engineering RECOMMENDED MOTION: Move to award the bid for the Oak Ridge Drive Sight Distance Improvement contract to the lowest responsive, responsible bidder, First Fruits Excavating, Inc. of Ridgeley, West Virginia in the amount of $110,931.00. REPORT -IN -BRIEF: The project was advertised in The Herald Mail, on the County's website, and on the State of Maryland's website, e-Maryland Marketplace Advantage. Eight (8) bids were received on Wednesday, December 1, 2021 as listed below and further detailed on the attached bid tabulation. Contractor: Total Bid: First Fruits Excavating, Inc. $110,931.00 MIM Construction, Inc. $120,13 7.00 Huntzberry Brothers, Inc. $124,983.00 Concrete General $13 9,3 42.3 0 Excavating Associates, Inc. $14204.00 Advantage Landscape & Construction $142,654.07 C. J. Miller, Inc. $16008.00 W. F. Delauter & Son, Inc. $175,106.00 The bids have been evaluated and the low bid is in order. The engineer's estimate is $115,000. DISCUSSION: The project involves clearing vegetation, grading, and shoulder work to improve the line of sight at the intersection of Oak Ridge Drive and Halfway Boulevard. The project is a 90 consecutive calendar day contract with an anticipated notice to proceed in February 2022 and a completion in May 2022. The bid documents include liquidated damages in the amount of $100.00 per calendar day for work beyond the completion date. The contractor is required to maintain one lane of traffic during working hours, and two lanes of traffic during non -work hours. Road work signs will be posted while the project is under construction. FISCAL IMPACT: The project will utilize available funds from the Pavement Maintenance Program account (RDI024) in the Capital Improvement Plan (CIP). Total expenses are estimated at $130,931; including $110,931 for the proposed bid award, $15,000 for inspection/testing/utilities/right-of-way and $5,000 for construction contingency. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Bid Tabulation, Aerial Map AUDIOVISUAL NEEDS: Aerial Map (D Z DLN_�/ LU w Z , V z w LL. O Z Z _00 U) Q J F- a Z ~ ::) - Om U Z O _Z U) Q N U) U U t•' O O O O O O O O C) O C) �D O O O (D C)--� /l O 00 C\ N O O CD O ', df O O C) O O Vl O O o N n '. O O � C N O Vl 00 7 00 7 O O "t C)�/1 r- O O C) M 69 O O CD CD C 1 69 O O V 69 O O N 69 O O C) N N 69 O O C) Vr m D. O C,N M N' 69 O O 0o M 69 O M N M C� C 00 'M O O G N 69 69 ,-• 69 69 69 69 69 69 d' M G9 O U O O O CD CD O O CDO O C, C)O C)O CD O C)d C) CDO �D o O �O O v1 O C? 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O 7 U co C ro Cp O F as :n E E E c ro E n fl o 3 -p c o `C a O U F� Ga U U G H ci i a F E= o O O O O O O O O O O O O O O O _ O N O M O 4�' 17755 Half-\ Project Vid F-1- Parcel Bout� i 0 125 251 Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-21-0075) - One (1) Used D5 Caterpillar Dozer PRESENTATION DATE: January 11, 2022 PRESENTATION BY: David A. Mason, P. E., Deputy Director, Department of Solid Waste RECOMMENDED MOTION: To authorize, by Resolution, the Department of Solid Waste to purchase of one (1) used D5 Caterpillar dozer from Carter Machinery Company, Inc. of Baltimore, MD in the amount of $105,500 and to utilize another jurisdiction’s contract (#032119-CAT) that was awarded by Sourcewell (formally National Joint Powers Alliance) to Caterpillar, Inc. and to approve a Budget Transfer in the amount of $105,500 from Capital Reserves Account 498721-21-21010 to Controllable Assets Account 599999-21-21020. REPORT-IN-BRIEF: The Code of the Public Laws of Washington County, Maryland §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase of this equipment in accordance with the Code referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit with direct cost savings in the purchase of this equipment because of the economies of scale this contract has leveraged. Acquisition of this equipment by utilizing the Sourcewell contract and eliminating our county’s bid process would result in administrative efficiencies and cost savings for the Department of Solid Waste and Purchasing Department. I am confident that any bid received as a result of an independent County solicitation would exceed the spend savings that Sourcewell’s contract provides through this agreement. DISCUSSION: The department’s 2002 John Deere 850C Bulldozer with 12,600 hours was put out of service because of an issue with repairing of the undercarriage and tracks. Repairs were made by Solid Waste staff, but upon further inspection the machine was deemed unsafe for use without a complete rebuild of the undercarriage and tracks. Costs for these repairs are estimated at $40,000. The 850C has a current value of approximately $20,000. Local dealers were contacted about used equipment currently available. The 2017 D5 Caterpillar is a 2017 with 4,686 hours. Industrial equipment dealers were contacted, three options were presented. Carter Equipment (CAT) presented the 2017 D5 and a 2016 D5 with 8,270 hours for $89,500. James River Equipment presented a John Deere 850K with 1,000 hours for $300,000. James River stated other machines were available from $200,000 to $250,000 but gave no specific details on these machines. The machine will not be used on the landfill but will be used on the stockpile and for slope work for an hour or two a day, the 2017 D5 Caterpillar is the best option for our specific use. FISCAL IMPACT: The funds will be transferred from the Capitol Reserves (498721-21-21010 and 498710-21-21010) to the Controllable Assets (599999-21-21020). CONCURRENCES: Director of Purchasing, Interim County, Chief Financial Officer ATTACHMENTS: Budget Adjustment Form and Carter Equipment’s Quote Board of County Commissioners of Washington County, Maryland Agenda Report Form D5K2LGP 2017 CATERPILLAR $105,500 USD PRICE SALES INFORMATION Catalog #4833908 5010920Stock # Serial #0KY203270 4,686SMU / Hours Status Used GoodRating Availability Available BALTIMORE, MD, United StatesLocation BENEFITS Warranty 12 MONTH / 1,000 HOUR POWERTRAIN & HYDRAULIC• FEATURES AIR CONDITIONER AIR SUSPENSION SEAT••BLADE SHAKE• BLADE, PAT BLADE, S••BLADE, SINGLE ANGLE TILT• BLUETOOTH RADIO DRAWBAR••ENGINE ENCLOSURES• EROPS LIGHTING••PILOT CONTROL• PRODUCT LINK STEER, JOYSTICK•• ORIGINAL LIST PRICE $239,371.00 SOURCEWELL DISCOUNT OF 20% -47,875.00 SALE PRICE $191,496.00 ADDITIONAL DISCOUNT -85,996.00 TOTAL SALE PRICE $105,500.00 CONDITION Good Fair Poor GENERAL APPEARANCE Battery Box Belly Pans Bumper Cab or Canopy Counterweight Decals 2 rear access doors need new Cat decals, machine needs new lifting instruction decal Draw Bar Engine Enclosures Fuel Tank Grab Irons Guards Hood Main Frame Welds Paint concrete on machine needs to be cleaned Radiator Grill Screens Sheet Metal Steps / Ladder Transmission Guard Cleaning RequiredYES S.O.S. TakenNO SAFETY ITEMS Back Up Alarm Horn Parking Brake - SAFETY ITEMS Rear View Camera ROPSYES ROPS Certification PlateYES Safety Decals In Place / Legible YES GAUGES, OPERATOR STATION, CONSOLE Air Conditioner Dash Console Door Latches / Seals EMS Panel / Warnings Floor Boards / Mats Gauges Glass/Mirrors Headliner Heater Interior Lights Meter Replaced / Working Monitoring Panel / Display Radio Type & Condition Seat Cushion / Arm Rest Seat Suspension Type / Condition air Switches Windshield Wipers Current O&MMYES Current Safety ManualYES ENGINE Air Cleaners Anti-Freeze Color / Level blue Engine Supports Exhaust / Muffler / Stack Fuel Injection System Governor / Control Operating Condition - ENGINE Turbocharger / Blower Blow ByNO Compression in RadiatorNO Fluid Levels OK?YES KnockingNO Oil LeaksNO Pre Lube SystemNO Water in OilNO Oil Pressure (H/L/N) N Smoke Color (B/D/L/W) No EMISSIONS After Treatment System Leaks / TypeNO COOLING SYSTEM Belts / Pulleys - COOLING SYSTEM Coolers Fan Fan Drive / Type Hoses Radiator Shroud / Guards Water Pump Leaks - COOLING SYSTEMNO Standard RadiatorYES ELECTRICAL, STARTING AND CHARGING SYSTEM Alternator Batteries / Cables Product Link / Condition Starter Wiring Work Lights Active CodesNO Block HeaterYES Ether AidYES Jump Start TerminalNO TRANSMISSION Case Controls - TRANSMISSION Cooler Lines / Fittings - TRANSMISSION Operating Condition - TRANSMISSION Pump - TRANSMISSION Seals Temp / Pressure Gauges Transmission - Forward Shifts Transmission - Reverse Shifts Valves HydrostaticYES Leaks - TRANSMISSIONNO Traction ControlYES Transmission - NoisyNO STEERING Differential Steering Controls Pump / Motor Steering Clutch Steering Linkage Steering Operating Condition Steering Valve BRAKE Parking Brake Operation Service Brake Operation Holding What Gear? all HYDRAULICS Angle Cylinder Control Linkage - HYDRAULICS Hose Lines Hydraulic Valves Lift Cylinders Mounts / Yokes Normal wear for hours Overall Operating Condition Pumps Tank / Sight Glass / Cap Tilt Cylinder Leaks - HYDRAULICSNO BLADE Back of Blade C Frame / Mounts / Bearings Cutting Edge & Bits 175% wear emaining Face / Moldboard both ends have been plated Knuckle Pins Push Arm Tilt Arms Trunnions UNDERCARRIAGE Measurement (L)% Worn (L)Total Potential Hours (L) Measurement (R)% Worn (R)Total Potential Hours (R) Carrier Rollers Front 148 65 Idlers Front 20 mm 48 Links 22.4 mm 55 Pins & Bushings (External) 8.7 mm 50 Track Shoe Grouser Height 57.8 mm 40 Guiding Guard - Left Guiding Guard - Right Track Frame - Left Track Frame - Right Pins & Bushings Turned?NO Average Life Remaining - UNDERCARRIAGE 50% full track guards Link / Brand / Part Number Cat 6Y9262 FINAL DRIVES Housings, Left Planetaries / Differential, Left Planetaries / Differential, Right PHOTOS (31) Y 1 _ I ti ri 11 M r eY. r .i•� ..,sits ..� '-.�.+� i � i.71+tip)" � _ 1 � " �''M`'I - • �� i Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-22-0076) – Cabling and Software PRESENTATION DATE: January 11, 2022 PRESENTATION BY: Rick F. Curry, CPPO, Director, Purchasing Department RECOMMENDED MOTION: Move to authorize by Resolution, the approval of the purchase and installation of cameras, door access control system and all related hardware from Skyline Technology Solutions of Glen Burnie, MD at the contracted unit prices totaling $70,698.08 based on the contract awarded by Carroll County Government (RFP #49-F-1-18/19). This phase is a necessary and vital step in the relocating of 80 West Baltimore Street Annex. REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants authorization for the County to procure goods or services under contracts entered into by other government entities. On items over $50,000, a determination to allow or participate in an intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justification for the arrangement. Acquisition of the equipment by utilizing the Carroll County Government’s contract and eliminating our county’s bid process would result in administrative efficiencies for the Engineering and Purchasing Department as well as overall better pricing due to economies of scale offered by the subject contract. The contract term is effective December 1, 2021 through November 30, 2022. DISCUSSION: N/A FISCAL IMPACT: Funding is available in the department’s Capital Improvement Plan 30- 11620-BLD108. CONCURRENCES: Director of Engineering ALTERNATIVES: N/A ATTACHMENTS: Skyline Network’s quote dated November 22, 2021 AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form PROPOSAL Proposal #: Date: Terms: 16201 Net 30 Days Sales Person:Kendra Collier 11/22/2021 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions, LLC Washington County Infotech 100 West Washington St, RM 3300 Hagerstown, MD 21740 Prepared For: New Washington Admin Annex 747 Northern Ave. Hagerstown, MD 21742 Location: Accounts Payable Washington County Washington County Proposed Service: Skyline's proposal follows the CCPN contract Reference RFP: 49-F-1-18/19 1)1)Statement of Work A)A)Skyline Technology Solutions is pleased to provide Washington County with a Proposal for the CCTV and Access Control System located at Washington Admin Annex. Skyline Technology Solutions will complete the following Scope of Work based on Site Survey & Attached Floor Plan and Customer Provided Drawings & Spec B)B)Skyline's understanding is that we will install (7) cameras and 13-door access control system 2)2)Scope of Work A)A)Network Cable 1)1)No cabling is included on this proposal B)B)Video Surveillance System 1)1)Provide, configure, and install (1) interior cameras. a)a)Front lobby - P3248-LV covering the interior of the lobby and the glass front 2)2)Provide, configure, and install (6) exterior cameras. a)a)(1) P3719-PLE Multisensor camera on each corner of the building providing 270 deg coverage of the area b)b)(1) P3818-PVE camera on the front of the building providing 180deg coverage of the front c)c)(1) P3818-PVE camera on the rear of the building providing 180deg coverage of the back 3)3)Install (1) recording server with (4) 12TB drives 4)4)(7) VMS/Camera Licenses will be applied to VMS. 5)5)(7) cameras will be enrolled into Customer VMS. 6)6)Estimated video storage for 30 days of continuous recording assuming 5fps, H.264 codec (H.265 if available), max resolution, 50% compression, Zip Stream set to Medium - 8TB C)C)Access Control System 1)1)Head-end build - Furnish, Install and Configure (2) Access Control Enclosures, (1) CloudLink, (1) LP1502 controller and (6) MR52 expansion boards 2)2)Furnish, Install and Configure access control at (13) doors Printed: 11/23/2021 04:16 PM (c) 2013 High 5 Software Page 1 of 5 PROPOSAL Proposal #: Date: Terms: 16201 Net 30 Days Sales Person:Kendra Collier 11/22/2021 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions, LLC a)a)Each door to include (1) reader, (1) REX, (1) electric door strike with latch bolt monitor 3)3)Assumptions A)A)General 1)1)All work will be performed during normal business hours 7am - 5pm 2)2)Access to free and clear workspace will be granted by the customer. 3)3)Price includes Genetec Advantage until May 31st 2022 4)4)Price includes Low Voltage Permit B)B)Network Cable 1)1)All cabling to be provided by others C)C)Video Surveillance 1)1)All camera views will be verified by end user within (1) business day of project completion. 2)2)Customer will return complete Customer Requirements Form (CRF) before any equipment will be purchased. CRF includes, but not limited to, I.P. Address, Device Naming, Power Requirements, Storage Needs, etc. 3)3)Skyline will have remote access before, during, and after installation. 4)4)Skyline assumes customer will replace ceiling tiles if needed. D)D)Access Control 1)1)All doors are in full working order 2)2)All doors can accommodate electric strikes 3)3)Price does not include mag locks or exit devices 4)4)IF system is tied into a burglar alarm system, Skyline will leave and identify a Normally Closed circuit for Alarm contractor use. 5)5)All doors will be tested with customer at time of project completion. 6)6)Skyline will have remote access before, during, and after installation. 4)4)Provided by others: A)A)UPS unit for recording server B)B)All necessary cabling C)C)(1) dedicated 110VAC Quad Receptacle will be provided at Access Control enclosure location for Equipment Power. D)D)8'x 4' fire-rated plywood mounted at Access Control enclosure location E)E)(9) open patch panel ports F)F)(1) 15W POE Network ports G)G)(6) 30W POE Network ports H)H)(2) non POE Network ports I)I)All recording server and viewing workstation hardware Printed: 11/23/2021 04:16 PM (c) 2013 High 5 Software Page 2 of 5 PROPOSAL Proposal #: Date: Terms: 16201 Net 30 Days Sales Person:Kendra Collier 11/22/2021 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions, LLC J)J)Skyline will provide a separate Customer Requirements Form (CRF) following proposal acceptance, detailing items needed prior to equipment being ordered and/or work being scheduled. Specific items may include, but are not limited to, IP address information, power equipment, switch/patch panel ports, etc. 5)5)Training A)A)Training is not included on this proposal. 6)6)Standard Practices A)A)All Category Cable and/or Fiber will be tested with an approved testing device in compliance with Industry testing procedures. B)B)This design and installation will comply with all federal, state, county, and municipal codes and regulations, the National Electric Code (NEC), National Fire Protection Assn. (NFPA), ANSI/EIA/TIA - 568A & 569 for building telecommunication wiring and pathway. C)C)All cable, outlets, termination panels, and devices will be machine-printed labeled using a sequence to match the floor plan and/or customer-provided labeling scheme. D)D)All Skyline provided equipment will be tested in our lab before installed at customer location to reduce RMAs. E)E)Video Surveillance will comply with standards set forth in the National Electric Code (NEC) Internet Connection Article 725, requirements for minimum wire sizes, adjustment factors, overcurrent protection, insulation requirements, wiring methods, and materials. F)F)Access Control System will comply with standards set forth in the National Electric Code (NEC) Internet Connection Article 725, requirements for minimum wire sizes, adjustment factors, overcurrent protection, insulation requirements, wiring methods, and materials. QTYNUMBERDESCRIPTION TOTALUNIT COST $1,403.2202 $2,806.44AXIS P3818-PVE delivers a 180º panoramic overview of extensive areas with ultra-high resolution images and incredible details up to 30 fps. With 13 MP resolution and seamless stitching of all three images, it MSRP $1799.00 -22% 02060-001 $77.2202 $154.44An outdoor pendant kit for mounting AXIS Q38 Series. MSRP $99.00 -22% AXIS TQ3101-E $77.2202 $154.44Wall-and-Pole Mount for Axis PTZ and multi-sensor cameras. Built-in Ethernet cable with an IP66 RJ45 connector for quick installation with protection against dust and water. Connect PoE via either RJ45 or IDC MSRP $99.00 - 22% AXIS T91L61 $1,247.2204 $4,988.88AXIS P3719-PLE Network Camera is a compact 15-megapixel camera with four varifocal lenses (4 x Quad HD) enablingoverview and detailed surveillance. With one IP address AXIS P3719-PLE Printed: 11/23/2021 04:16 PM (c) 2013 High 5 Software Page 3 of 5 PROPOSAL Proposal #: Date: Terms: 16201 Net 30 Days Sales Person:Kendra Collier 11/22/2021 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions, LLC and one network cable, the four-MSRP $1599.00 -22% $69.4204 $277.68AXIS T94N01D Pendant Kit comprises a weathershield and a mounting adapter for AXIS P3717-PLE Network Camera. The mounting adapter is compatible with 1.5-inch NPS thread. The kit enables AXIS P3717-PLE MSRP $89.00 - 22% AXIS T94N01D $65.5204 $262.08Chromated and powder coated aluminum wall mount with 1.5" NPS thread for fixed dome pendant kits. Cable routing from behind or through 3/4" conduit hole on the side. Includes mounting plate, pipe MSRP $84.00 - 22% AXIS T91D61 Wall Mount $61.6204 $246.48Corner Bracket. Requires AXIS T91A61 Wall Bracket. AXIS P55-series, AXIS Q60-series PTZ Dome Network Cameras, AXIS P33 Series Pendant kit, AXIS P33-VE Series Pendant kit, AXIS 225 Pendant kit and MSRP $79.00 - 22% AXIS T91A64 Corner $763.6201 $763.62AXIS P3248-LV is a day/night fixed dome with discreet, dust- and IK10 vandal-resistant indoor casing. It has support for Forensic WDR, Lightfinder 2.0, motion-adaptive exposure for minimized motion blur, MSRP $979.00 - 22% AXIS P3248-LV $187.5007 $1,312.501 camera connection MSRP $250.00 -25% GSC-Om-E-1C $17.2507 $120.751 failover camera connection (camera connection NOT included). Mandatory SMA. MSRP $23.00 -25% GSC-Om-E-1FC $862.5001 $862.50Synergis Cloud Link with 2GB of RAM, 16GB Flash, image installed with Synergis access control firmware, four RS-485 ports, PoE. MSRP $1150.00 - 25% SY-CLOUDLINK $1,136.2501 $1,136.25Mercury Intelligent Controller, LinuxBased, 8In/4Out/2Rd (SoftwareConnections included) MSRP 1515.00 -25% SY-LP1502 $530.2506 $3,181.50Mercury MR52 2-reader interface module Series 3 (8 inputs, 6 relays, PCB only, software connections included) MSRP $707.00 -25% SY-MR52-S3 $586.3002 $1,172.60LifeSafety Power -Mercury Power, 150W Dual Voltage, 8 lock and 16 PTC aux outputs, 24x20x6.5 enclosure SKYLINE + 10% SY-FPO150-B100C82D8P $16.8744 $67.5012 Volts, 7 RC @ 25 Amps SKYLINE + 10% 12V 7AH $197.25013 $2,564.25HID Signo 20 reader, Mullion, 13.56mHz & 125kHz, OSDP/Wiegand, Pigtail, Mobile Ready, BLE MSRP $263.00 -25% SY-20NKS-00-000000 $57.45313 $746.89BOSCH SECURITY SYSTEMS DS160 REQUEST TO EXIT PIR GREY SKYLINE + 10% DS160 $1.23213 $16.02Bosch Single Gang Backplate for DS150/DS160 SKYLINE + 10% TP160 $1,100.00013 $14,300.00Locksmith Services to furnish and install (1) electric door strikeService $3.17042 $133.14Genetec™ Advantage for 1 Omnicast Enterprise Camera – 1 month MSRP $4.23 - 25% ADV-CAM-E-1M Printed: 11/23/2021 04:16 PM (c) 2013 High 5 Software Page 4 of 5 PROPOSAL Proposal #: Date: Terms: 16201 Net 30 Days Sales Person:Kendra Collier 11/22/2021 6956-F Aviation Boulevard Glen Burnie, MD 21061 Phone: 410-766-1993 Fax: 410-766-5774 Skyline Technology Solutions, LLC $0.99084 $83.16Genetec™ Advantage for 1 Synergis Enterprise Reader – 1 month MSRP $1.33 - 25% ADV-RDR-E-1M $1,677.5001 $1,677.50Miscellaneous items for projectsProject Installation $106.680159 $16,962.12CCPN - Security Tech (Fac Spec Lev 2)CCPN - Security Tech (Fac $157.48036 $5,669.28CCPN - PM (Project Manager)CCPN - PM (Project $152.40016 $2,438.40CCPN - Engineer (Systems Engineer)CCPN - Engineer (Systems $5.3137 $37.19Category 6 7' Patch Cord Green SKYLINE + 10% C601105007 $4.7199 $42.47Category 6 3' Patch Cord Green SKYINE + 10% C601105003 $8,520.0001 $8,520.00Streamvault™ 1011E Appliance series Rackmount 2U 6 Bays 48TB (1) Xeon 4208 16 (4) 1GbE RJ45 (4) 12TB SATA (2) 256GB 2.5 hot-plug SSD (2) 1100W PSU, Windows 10 LTSC 2019, RAID5, 5YR NBD KYHD, iDRAC9 Express, Genetec™ Security Center pre-installed. Licens SV-1011E-R6-48T-12-208 Customer Signature: *Non-taxable Freight included if applicable. MATERIALS & FREIGHT* DISCOUNT SALES TAX TOTAL $70,698.08 SUB TOTAL $45,628.28 $0.00 $70,698.08 $0.00 LABOR $25,069.80*By signing below or issuing a purchase order or sending an email approval or providing a contract for services constitutes acceptance of this proposal and its attached terms & conditions: Printed Name: Date: X Printed: 11/23/2021 04:16 PM (c) 2013 High 5 Software Page 5 of 5 Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-22-0077) – Network Infrastructure and Cabling at 747 Northern Avenue PRESENTATION DATE: January 11, 2022 PRESENTATION BY: Rick F. Curry, CPPO, Director, Purchasing Department RECOMMENDED MOTION: Move to authorize by Resolution, the approval of the purchase and installation of network infrastructure and cabling and all related hardware from High Performance Cabling Inc., of Hagerstown, MD at the contracted unit prices totaling $136,000 based on the contract awarded by Washington County Public Schools (WCPS) Bid #2020-09. This phase is a necessary and vital step in the relocating of 80 West Baltimore Street Annex. REPORT-IN-BRIEF: Section 106.3 of the Public Local Laws of Washington County grants authorization for the County to procure goods or services under contracts entered into by other government entities. On items over $50,000, a determination to allow or participate in an intergovernmental cooperative purchasing arrangement shall be by Resolution and shall indicate that the participation will provide cost benefits to the county or result in administrative efficiencies and savings or provide other justification for the arrangement. Acquisition of the equipment by utilizing WCPS contract and eliminating our county’s bid process would result in administrative efficiencies for the Engineering and the Purchasing Department as well as overall better pricing due to economies of scale offered by the subject contract. The contract term is effective December 1, 2021 through November 30, 2022. DISCUSSION: N/A FISCAL IMPACT: Funding is available in the department’s Capital Improvement Plan 30-11620-BLD108. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: High Performance Cabling, Inc. quote dated October 19, 2021 AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form HIGH PERFORMANCE CABLING CORPORATION 13126 Pennsylvania Avenue, Suite #3 - Hagerstown, Md. 21742 Telephone: 301.739.8989 Fax: 301.797.4545 CUSTOMER NAME:Wash Co. Govt PROJECT:New Permits office DATE:Tuesday, October 19, 2021 Qty Group Vendor Part Number Description Each Extd. 1 164,500 Copper 10032094 Berk-Tek LANmark 1000 Plenum-Blue $0.22 $36,190.00 2 3,600 Copper 11085339 Berk-Tek LANmark 6A UTP Plenum-Blue $0.69 $2,484.00 3 690 Jacks 61UJK-RL6 Leviton Atlas-X1 Cat 6 UTP connector - Blue $6.21 $4,284.90 4 26 Jacks 6110G-RL6 Leviton Extreme Cat 6A (UTP) jack - Blue $10.65 $276.90 5 15 Jacks 49255-L48 Leviton Cat 6 w/magnifying lens label 48 port unloaded $349.46 $5,241.88 6 1 Jacks 49255-L48 Leviton Cat 6 w/magnifying lens label 48 port unloaded $675.00 $675.00 7 22 Plates 1116698-1 AMP 2 port biscuit - Almond $2.02 $44.52 8 168 Plates 42080-4WS Leviton 4 Port White faceplate with labels $2.02 $339.36 9 150 Hardware CAT64 J-Hook (4")$8.24 $1,235.29 10 150 Hardware CAT12 J-Hook (3/4")$1.76 $264.71 11 2000 Copper AC-A12-68 Superior Essex Composite security AC-A12-68 $1.18 $2,352.94 12 1000 Copper 2227v Commscope RG6 plenum coax (Quad)$0.54 $541.18 13 8 Misc F6-MCV Amphenol RG6 F- connector for plenum $0.88 $7.06 14 4 Misc 1499855-1 F-connector coupler, Almond $3.53 $14.12 15 1 Hardware 55053-703 Chatsworth Standard 7' two post rack (black)$176.47 $176.47 16 15 Misc SB87019S2FB Deluxe 2U Horizontal Manager -Single sided $94.12 $1,411.76 17 2 Misc SB86086D084FB Deluxe Vertical manager - Double sided w/fingers 6"$823.53 $1,647.06 18 1 Hardware 10250-718 Chatsworth 18" ladder rack (black)$117.65 $117.65 19 2 Hardware 11421-718 Chatsworth 18" wall angle assembly (black)$35.29 $70.59 20 1 Hardware 10595-718 Chatsworth Junction plate (18")$47.06 $47.06 21 4 Hardware 2097883 Hilti Speed Sleeve 4" CP653 $323.53 $1,294.12 22 690 Copper 1-219242-0 Qwiktron Cat 6 Patch cable (blue) 10'$2.59 $1,787.10 23 690 Copper 219886-5 Qwiktron Cat 6 Patch cable (blue) 5'$1.76 $1,217.65 24 - 25 1 Open Misc- Cable Ties, Labels $2,240.00 $2,240.00 26 1 Open HDMI boxes $2,288.69 $2,288.69 27 1 Open Sales Tax 28 Open Total Material: $66,250.00 NOTE: Labor and material prices are based off of WCPS Bid 2020-09 regular hourly labor rate per person of $45.00 per hour for total hours Materials not listed are marked up 15% per contract Total Labor Price:$69,750.00 $136,000.00 Total Labor - 1550 man hours @ $45.00 per hour Labor Description Labor for Data Labor for Access control wiring Labor for camera cabling Labor for Demolition of Low Voltage cabling Open Session Item SUBJECT: Intergovernmental Cooperative Purchase (INTG-22-0078) Salt Storage Facility for the Highway Department - Central Location PRESENTATION DATE: January 11, 2022 PRESENTATION BY: Rick F. Curry, CPPO, Director, Purchasing Department RECOMMENDED MOTION: Move to authorize by Resolution, the Highway Department to purchase/ installation of a salt storage facility at 601 Northern Avenue from Greystone Construction Company of Shakopee, MN for total sum amount of $251,455 and to utilize another jurisdiction’s contract (#091319- CSS) that was awarded by Sourcewell (formally National Joint Power Alliance) to Greystone Construction Company. REPORT-IN-BRIEF: The Highway Department is requesting to purchase a salt storage structure and have the vendor perform the installation. Road salt is used for deicing of roads to ensure safe driving conditions. The salt storage structure will ensure protection from the environment through proper storage. A covered and contained salt storage facility is a requirement of the site’s stormwater pollution prevention plan. The salt storage structure will help protect the county’s material investment, prevent salt from dissolving and washing offsite, and reduce the formation of hardened salt clumps that are difficult to load and damage salt spreaders. The Code of Public Laws of Washington County, Maryland (the Public Local Laws) §1-106.3 provides that the Board of County Commissioners may procure goods and services through a contract entered into by another governmental entity, in accordance with the terms of the contract, regardless of whether the County was a party to the original contract. Sourcewell took the lead in soliciting the resulting agreement. If the Board of County Commissioners determines that participation by Washington County would result in cost benefits or administrative efficiencies, it could approve the purchase/installation of the salt storage facility in accordance with the Public Local Laws referenced above by resolving that participation would result in cost benefits or in administrative efficiencies. The County will benefit with direct cost savings in the purchase/installation of the salt storage facility because of the economies of scale this buying group leveraged. I am confident that any bid received as a result of an independent County solicitation would exceed the spend savings that the Sourcewell contract provides through this agreement. Additionally, the County will realize savings through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. This savings/cost avoidance would, I believe, be significant. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in the Highway Department’s Capital Improvement Plan (CIP) account 515000-30-20010-BLD104 in the amount of $350,000. CONCURRENCES: Deputy Director of Highway Department ALTERNATIVES: 1. Process a formal bid and the County could possibly incur a higher cost for the purchase, or 2. Do not award the purchase of the salt storage facility. ATTACHMENTS: Graystone Construction Company’s quote. Board of County Commissioners of Washington County, Maryland Agenda Report Form 2995 Winners Circle Drive Suite 200, Shakopee MN 55379 | Phone: (952) 496-2227 | Toll Free: (888)742-6837 | Fax: (952) 445-4191 www.greystoneconstruction.com | Equal Opportunity Employer/Contractor CONTRACT (Labor and Material) This Contract is entered into this 7th day of December 2021, by and between Owner, and Greystone Construction Company, Contractor. Owner Washington County, MD Sourcewell Member ID: 18599 Address 100 W Washington Street Ste 2400 Phone: 240-313-2252 City State/Zip Hagerstown, MD 21740-4799 County: Washington 1. The Work. Contractor agrees to perform, and Owner agrees to accept, the work described below (“Work”), subject to the terms and conditions stated herein: Furnish and install: 80’x80’ L14B Britespan Apex Building per attached exhibits. which Work shall be performed at: Building Address: 601 Nortnern Ave City State/Zip: Hagerstown, MD 21740 County: Washington 2. Contract Price. Owner agrees to pay to Contractor for the Work the sum of Two Hundred Fifty-One Thousand Four Hundred Fifty-Five Dollars and no /100 ($251,455.00), as adjusted by additions to and deletions from the Work that have been agreed to by the parties in writing. 3. Payment Terms. Payment of the Contract Price shall be made as follows: Monthly Progress Billing will be issued and Due Net 30 from date of Invoice. Payments due and unpaid hereunder shall bear interest from the date payment is due at the rate of 18% or, in the absence thereof, at the legal rate prevailing at the place the Work is performed. 4. Insurance. Contractor shall secure and maintain a policy of commercial general liability insurance with coverage limits that are customary for the type of Work being performed. Owner shall secure and maintain policies of property and general liability insurance which include coverage for the Work. The parties waive all rights against each other and any of their agents and employees for damages caused by the other to the extent such damages are covered by any of the insurance policies required herein. Prior to the commencement of the Work, each party shall deliver to the other certificates of insurance evidencing the existence of the required insurance. 5. Claims for Consequential Damages. The Contractor and Owner waive claims against each other for consequential damages arising out of or relating to this Contract. This mutual waiver includes damages incurred by the Owner for rental expenses, for losses of use, income, profit, financing, business and reputation, and for loss of management or employee productivity or of the services of such persons; and damages incurred by the Contractor for principal office expenses including the compensation of personnel stationed there, for losses of financing, business and reputation, and for loss of profit except anticipated profit arising directly from the Work. 6. Covenant/Completion of the Work. Contractor shall complete the Work in approximately __ days from the execution of Contract. If the progress of the Work is delayed by inclement weather, delays in delivery of materials, acts of God or other casualties or causes beyond Contractor’s control, then the time to commence and/or complete the Work herein shall be extended accordingly. 7. Indemnification. Contractor shall indemnify and hold harmless the Owner, its agents and employees, from and against any claims, damages, losses and expenses, arising out of or resulting from the performance of the Work, but only to the extent caused solely by the negligent acts or omissions of Contractor, its subcontractors, anyone directly or indirectly employed by Contractor. 8. Warranty. Owner agrees to look exclusively to the manufacturer for any warranties covering the materials (including any design and engineering requirements of the materials) used in the performance of the Work. Contractor makes no warranty, express or implied, regarding the materials or the design and engineering requirements of the materials. The manufacturer’s warranty is expressly in lieu of all other warranties covering the materials, including any warranty of 2995 Winners Circle Drive Suite 200, Shakopee, MN 55379 | Phone: (952) 496-2227 | Toll Free: (888)742-6837 | Fax: (952) 445-4191 www.greystoneconstruction.com | Equal Opportunity Employer/Contractor merchantability or fitness for a particular purpose or use, which are hereby expressly disclaimed by Contractor. Owner agrees to complete any warranty registration cards required in order to activate any manufacturers’ warranties, and to deliver the completed warranty registration cards to the Contractor upon completion of the Work. Contractor warrants only that its labor will be of good quality and workmanship and free of defects for a period of one (1) year from completion of the Work. Contractor does not provide, and shall not be responsible for, any of the design and engineering requirements of the Project, except as follows: ____. Owner agrees that all other design and engineering requirements for the Project shall be the Owner’s responsibility. 9. Remedy. If Contractor breaches Contractor’s labor warranty as set forth above, or if Contractor breaches this Contract, Owner’s sole remedy against Contractor shall be the repair or replacement of the defective Work, at Contractor’s option. Notwithstanding anything to the contrary herein, under no circumstances shall Contractor be liable to Owner, or to anyone else, for any costs or damages, including without limitation, any incidental, indirect, specific or consequential damages of any kind, resulting from Contractor’s breach of warranty, or breach of this agreement, or from Contractor’s negligence or other actions or failure to act, including without limitation, costs or damage resulting from defects in the Work. 10. Permits by Owner. Owner shall obtain and pay for the building permit and any other permits and governmental fees, licenses and inspections necessary for proper execution and completion of the Work. 11. Condition of Site. Owner shall provide Contractor with information regarding the condition of the site prior to commencement of construction, including surveys, soils reports and information regarding underground utilities, tanks or other buried equipment or obstructions. Contractor shall not be responsible for damage to underground utilities, tanks or other buried equipment or obstructions not disclosed to Contractor prior to commencement of the Work. 12. Use of Site. Owner shall provide Contractor with open access to the site for purposes of performing the Work. Owner shall maintain the site including access in and around the building in a manner that allows the contractor to complete the work without limitation for the duration of construction. 13. Clean Up. Contractor shall keep the premises and surrounding area free from accumulation of debris and trash related to the Work. 14. Governing Law. This Contract shall be governed by the laws of the place where this project is located. 15. Assignment. Neither party may assign the Contract without the written consent of the other. 16. Entire Agreement. This Contract, together with attached Exhibits A, B, & C constitute the entire agreement between the Contractor and the Owner with respect to the Work. The Contract may be amended or modified only by writing signed by both of the parties. OWNER: By Title Date This contract is not binding until signed by Greystone Construction Company. A copy of the executed contract should be sent to you within 10 days. If this contract is not accepted by Greystone Construction Company, the contract will become null and void and all down payments will be returned to you. CONTRACTOR: By Its Date 2995 Winners Circle Drive Suite 300, Shakopee, MN 55379 | Phone: (952) 496-2227 | Toll Free: (888)742-6837 | Fax: (952) 445-4191 www.greystoneconstruction.com | Equal Opportunity Employer/Contractor EXHIBIT A Owner’s Responsibilities:  Promptly remove snow from base of cover and area surrounding building  Do not allow storage or accumulation of any material that would come in contact with structural supports, walls or fabric cover.  Proper ventilation is required to prevent condensation. Standard Exclusions: Building Permit Site Surveys Subsurface Investigation Unforeseen Subsurface Conditions Soil Correction Work Contaminated Soil Clean up and Disposal Dewatering Frost Ripping Bedrock Excavation and Backfill Utility Hookup Charges Winter Conditions Winter Heat and Cover Customer Signature _________________________________ Date ___________ 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 | Phone: (952) 496-2227 | Toll Free: (888)742-6837 | Fax: (952) 445-4191 www.greystoneconstruction.com | Equal Opportunity Employer/Contractor Waiver I hereby give Greystone Construction Company permission to use photographs and/or video footage taken of me, my or my company’s property and/or statements made by me or my company, in any and all future productions and/or publications without remuneration or liability. I understand that the above may be used for promotional purposes, both nationally and internationally. Furthermore, I give Greystone Construction Company permission to edit any of the aforementioned photographs, video footage and/or statements for brevity, clarity or aesthetic purposes. COMPANY NAME: YOUR NAME: TITLE: ADDRESS: PHONE #: EMAIL: SIGNATURE: DATE: 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 | Phone: (952) 496-2227 | Toll Free: (888)742-6837 | Fax: (952) 445-4191 www.greystoneconstruction.com | Equal Opportunity Employer/Contractor EXHIBIT B Scope of Work & Sourcewell Pricing to be performed by Greystone Construction Building Option #2 Sourcewell Building Materials Price:  80’ x 80’ L14B Britespan Apex Series Building  Truss spacing 16’ on center  12.5 ounce, 23 mil polyethylene Non-FR fabric o Single piece cover design  Building designed per ASCE7-10 (IBC 2015) o Fabric type: ASTM E-84 (NON-FR) o Occupancy category: CAT 1 (LOW HAZARD) o Ground snow load: 40 lbs. o Wind Load: 105 MPH wind o Wind Exposure: C o Site conditions: Ce = 0.9 Exposed o Collateral Load: 0 o No sprinklers o No conveyor loads o Seismic Design Category: B o Stamped engineered building drawings included  Engineered foundation drawings  (1) Fabric end wall with steel framing with two 4’x4’ mesh vents in back end  (1) open end wall  Freight to Hagerstown, MD included  0% Sales tax included Sourcewell Fabric Building Materials Price: $85,095.64 Sourcewell Engineered Foundation and Bunker panels:  Building to be installed on engineered concrete pad and pier foundations. Piers to extend 2’ above grade on three sides. o Assumes existing soils has minimum bearing capacity of 2,500 PSF, o Assumes excavation and backfill- By others  Approximately 230 lineal feet 8’ tall precast bunker panels with corrosion inhibitor  Hot dipped galvanized anchor bolts  Provide all necessary labor and equipment to complete items noted above Sourcewell Foundation and bunker panel price: $129,271.36 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 | Phone: (952) 496-2227 | Toll Free: (888)742-6837 | Fax: (952) 445-4191 www.greystoneconstruction.com | Equal Opportunity Employer/Contractor Sourcewell Fabric Building erection:  All labor and equipment necessary to erect building above  Includes all travel, project management and supervision Sourcewell Fabric Erection Price: $37,088.00 Total Sourcewell Project Price: $251,455.00 See exclusions below 2995 Winner Circle Drive Suite 200, Shakopee, MN 55379 | Phone: (952) 496-2227 | Toll Free: (888)742-6837 | Fax: (952) 445-4191 www.greystoneconstruction.com | Equal Opportunity Employer/Contractor MARKET AND PANDEMIC PROVISIONS:  Pricing is based on current market conditions and does not include tariffs, surcharges or fees imposed by future events beyond our control. Due to extremely volatile markets, pricing shall be re-evaluated at time of procurement. Any savings or additional cost would be communicated with Owner prior to order.  Construction schedule maybe affected by material shortages or lead times beyond our control. Any shortages or lead time issues will be communicated with the owner, evaluation of alternatives will be reviewed, and if no alternatives are suitable the schedule will be adjusted based on actual material delivery dates.  Pandemic protocols enacted by the owner’s requirements or federal/state/local jurisdictions following the execution of the construction contract may result in additional costs and schedule extensions to the contract. These may include but not limited to: employee testing, travel time for testing, temporary enclosures/facilities to isolate work forces, staffing shortages and subcontractor reselection if the current subcontractor cannot staff the project due to labor shortages as a result of newly enacted protocols. Exclusions – Items not included, but may apply to overall project:  Architectural and Civil Engineering  Permits & Fees  Sales tax on materials  Prevailing wage rates and Union labor – see alternate for prevailing wage rates  Payment and performance bonds  Cat II occupancy and FR Fabric  Alternate foundation design if proposed design isn’t suitable for existing site  Testing & special inspections by owner – Soil borings, soils testing, concrete testing, bolt inspection, etc.  Site work including, but not limited to: soil corrections, granular base material under floor and bunker panels, excavation and backfill, site prep, import or export of materials, dewatering, etc.  Assumed building has 50’ clear on all four sides for staging/erection and building engineering requirements  Site specific safety requirements  Cutting and patching of existing concrete or asphalt paving  Bituminous paving or concrete – interior and exterior slabs and aprons  Exterior aprons & stoops at doors  Geotextile liner under building  Doors – Overhead & personnel  All electrical & mechanical systems  All winter conditions NOT FOR CONSTRUCTION DR A W N B Y : CH K ' D B Y : DA T E : A1 ML 9- 8 - 2 1 NO T F O R C O N S T R U C T I O N XX EXHIBIT C - PROFILE r' Washington County i . 1 Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: PR-30 Sick Leave Bank - Policy Revision PRESENTATION DATE: Tuesday, January 11, 2022 PRESENTATION BY: Laurence "Larry" Etchison, Director of Human Resources MOTION: To approve a revision of PR-30 Sick Leave Bank to address the following: 1. Expanded Pandemic (i.e., COVID-19) Illness or Mandated Quarantine eligibility 2. Expanded new Employee eligibility (prior to earning / access to accruing paid leave) 3. Standardized use of FMLA Medical Certification Forms in determining medical necessity including Caregiver of current Service Member or Veteran 4. Improved HIPPA compliance regarding confidentiality of Employee medical condition / records 5. Established Sick Leave Bank balance threshold for activating Employee general contributions. REPORT -IN -BRIEF: As requested by the BoCC during the December 14, 2021, Open Session, Staff was asked to review the current Sick Leave Bank Policy (PR-30) with regards to New Employees, COVID-19, and Employee general contributions. The attached revised PR-30 Sick Leave revised policy addresses these topics as well as others (improved HIPPA compliance, standardizing medical necessity, and Caregiver of Service Member or Veteran). FISCAL IMPACT: As Sick Leave Bank hours are donated by Employees, the policy revision produces no (or at worse de minimis) financial impact on the Citizens and Taxpayers of Washington County, Maryland. CONCURRENCES: Mr. John Martirano, County Administrator ALTERNATIVES: Not Applicable ATTACHMENTS: PR-30 Sick Leave Bank policy dated January 11, 2022 AUDIOVISUAL NEEDS: Not applicable ,nb� •BOARD OF COUNTY COMMISSIONERS POLICY TITLE: Employee Sick Leave Bank POLICY NO: PR-30 I. PURPOSE This Policy establishes a program whereby a County Employee may, 1) request Sick Leave Bank paid time off, 2) transfer accrued Sick Leave directly into the Sick Leave Bank as a general contribution, or 3) transfer accrued Sick Leave directly into the Sick Leave Bank for a specifically identified Employee. if. DEFINITIONS A. Medical Certification of a Serious Health Condition as determined via one of the following USDOL, Wage & Hour Division, FMLA Medical Certification forms: 1. WH-380-E (Employee's Serious Health Condition) 2. WH-380-F (Family Member's Serious Health Condition) 3. WH-385 (Military Caregiver of Current Servicemember) 4. WH-385-V (Military Caregiver of Veteran) B. Pandemic (i.e., COVID-19) Illness or Mandated Quarantine is verified by the presentation of a positive COVID-19 test result or by Medical Provider written attestation. C. Member Eligibility 1. Regular, Full -Time County Employees and; 2. Medical Certification of a Serious Health Condition as determined by the appropriate form listed within paragraph A of this section or; 3. Pandemic (i.e., COVID-19) Illness or Mandated Quarantine of the Employee or any Spouse, Parent, Child, or Person domiciled within the Employee's payroll residence. III. USE OF SICK LEAVE BANK BENEFITS A. Sick Leave Bank benefits will be for a duration not to exceed four hundred eighty (480) hours with pay to be used by an Employee who has been approved for use of Sick Leave Bank benefits pursuant to this Policy. B. Donation to the general Sick Leave Bank will not be a prerequisite for an Employee to receive Sick Leave Bank benefits. C. An Employee who has access to their accrued Sick, Vacation, Personal, Charity, and Short -Term Disability Leave may not use Sick Leave Bank benefits until the Employee has exhausted all accrued Sick, Vacation, Personal, Charity, and Short -Term Disability Leave. D. A new Employee who has not yet earned (or has access to) their accruing Sick, Vacation, Personal, Charity, and Short -Term Disability Leave may not use Sick Leave Bank benefits until the Employee has exhausted all to -date pending accrual Sick, Vacation, Personal, Charity, and Short -Term Disability Leave as specifically authorized by the Director of Human Resources. PR-30 Employee Sick Leave Bank Page 2 E. Sick Leave Bank benefits may not be used for lost time due to an injury or illness that qualifies for Workers' Compensation benefits. Sick Leave Bank benefits may be used on the Employee's first scheduled workday after all other leave is exhausted. G. The maximum number of Sick Leave Bank hours that will be granted in a single fiscal year to any single Employee will be four hundred eighty (480) hours. Request and consideration of additional Sick Leave Bank hours may be granted at the discretion of the County Administrator and the Director of Human Resources on a case -by -case basis. H. The granting of leave from the Sick Leave Bank shall not cause an Employee to receive more than his or her annual salary. I. Should a recipient return to work before exhausting the approved and granted Sick Leave Bank benefits or before qualifying for any other type of paid leave, any remaining unused Sick Leave Bank days will be returned or added to the Sick Leave Bank. J. Use of Sick Leave Bank benefits shall not extend the twelve (12) week employment protection provisions under the Family and Medical Leave Act. K. The Department of Human Resources and the Budget and Finance Department will track Employees' donations and use of Sick Leave Bank benefits. IV. CONDITIONS OF DONATIONS A. When the Sick Leave Bank Balance drops below 2,880 hours (480 Sick Leave Bank Hour Maximum per Employee per Fiscal Year X 6 Employees) an Employee may make a general contribution to the Sick Leave Bank one (1) time per fiscal year during the health care coverage open enrollment period in an amount not to exceed eight (8) hours. B. An Employee may contribute to the Sick Leave Bank for the benefit of a specifically identified and approved Employee at any time in the specified amounts of eight (8), sixteen (16), or twenty-four (24) hours. C. Employees who wish to donate earned Sick Leave must complete and return the Sick Leave Donation Form (Appendix B) to the Department of Human Resources. Donations to the Sick Leave Bank are voluntary and confidential. D. Sick Leave donated to the Sick Leave Bank will not be returned to the donating Employee. E. For retirement calculation purposes, donated Sick Leavewill be considered "used" and will not be included in calculating donating Employees' retirement benefits. F. An Employee may not donate Sick Leave to the Sick Leave Bank after submitting a notice of resignation, retirement, or termination of employment for any other reason. G. Donation of Sick Leave will not affect eligibility for (or calculation of) Sick Leave incentives pursuant to all applicable County policies or procedures. PR-30 Employee Sick Leave Bank Page 3 V. PROCEDURE FOR REQUESTING SICK LEAVE BANK BENEFITS A. An Employee wishing to request Sick Leave Bank benefits must complete and return the Sick Leave Bank Application Form (Appendix A) to the Department of Human Resources. B. Within two (2) business days of receipt of the Sick Leave Bank Application Form, a Human Resources Representative will contact the requesting Employee and provide the appropriate Medical Certification of a Serious Health Condition form as listed within Section I I., A. of this Policy to the Employee with advice on how to proceed or will request from the Employee the presentation of positive COVID-19 test results as stated in Section II, B. of this Policy. C. Within two business days of receipt of the documentation requested within Section V. B of this Policy, the Deputy Director of Human Resources will review all aspects of the Employee's Sick Leave Bank Application and make an approval or denial recommendation to the Director of Human Resources with two (2) business days. D. The Director of Human Resources will review the Deputy Director's recommendation and issue a final approval or denial of the Employee's Sick Leave Bank Application within two (2) business days. The requesting Employee will be immediately notified of the determination by the Director of Human Resources. E. Within ten (10) calendar days of receipt of an unfavorable determination by the Director of Human Resources, the Employee may make a written request for a confidential review of the determination by the Legal Department to ensure Policy compliance. Upon completion of the review, the Legal Department will either confirm the Director of Human Resources determination or request for the Director of Human Resources to reconsider the determination based on the Legal Department's Policy interpretation. Upon receipt of the Legal Department's confirmation or recommended reconsideration, the Director of Human Resources will respond accordingly within two (2) business days and inform the requesting Employee of the final determination. F. Upon approval of an Employee's request for Sick Leave Bank benefits, the Director of Human Resources will notify all appropriate Parties (Human Resources, Payroll, the Employee's Supervisor, etc.) of the approved request for Sick Leave Bank benefits. PR-30 Employee Sick Leave Bank Policy Actions Page 4 Action Taken Approval Date Effective Date Adoption May 11, 2010 May 11, 2010 Revision — removal of language conditioning eligibility for general Sick Leave Bank benefits upon donation of sick leave in the same fiscal year April 19, 2016 July 1, 2016 Content affirmed and renewed November 28, 2017 November 28, 2017 Revision, Incorporated COVID-19, New Employees, all FMLA categories, and HIPPA compliance actions. TBD TBD PR-30 Employee Sick Leave Bank BoCC of Washington County, Maryland Sick Leave Bank Application Form APPENDIX A Please type or print clearly. Submit completed form to the Department of Human Resources. Employee Name: Position Title: Employee Department: Date Name of person for whom Sick Leave Bank benefits are requested: Relationship of the person for whom Sick Leave Bank benefits are requested: (i.e., self, spouse, child, etc.): Reason for Request (please check one): ❑ Employee's Serious Health Condition ❑ Family Member's Serious Health Condition ❑ Military Caregiver of Current Servicemember ❑ Military Caregiver of Veteran ❑ Pandemic (i.e., COVID-19) Illness or Mandated Quarantine 1 waive any claim that I might have now or in the future against the Board of County Commissioners of Washington County, Maryland, or its Employees regarding the proper, HIPPA compliant dissemination of information (personal, medical, or other) pertaining to this request. I also attest that my request is genuine and that I have not (nor will not) present any knowingly false verbal or written information pertaining to this Sick Leave Bank Application. Employee Signature: For Human Resources Use Date: The request for Sick Leave Bank benefits is _ Approved Denied. Director of Human Resources: Signature Printed Name Date PR-30 Employee Sick Leave Bank APPENDIX B BoCC of Washington County, Maryland Sick Leave Donation Form Please type or print clearly. Name of Donor: Department: I hereby authorize and request the Department of Human Resources to deduct leave time from my accrued sick leave balance and donate this leave as follows (check only one): Donation to Sick Leave Bank (8 hours) Donation for a specific, Sick Leave Bank Eligible Employee (8, 16 or 24 hours) ❑ Eight (8) Hours ❑ Sixteen (16) Hours ❑ Twenty-four (24) Hours Name of Recipient Employee: I understand that sick leave hours, once donated, are considered used and will no longer be a factor in my retirement benefit calculation. Print Name of Donor: Signature of Donor: Date: