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HomeMy WebLinkAbout230606aJohn F. Barr, President Jeffrey A. Cline, Vice President BOARD OF COUNTY COMMISSIONERS June 6, 2023 OPEN SESSION AGENDA 9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE CALL TO ORDER, President John F. Barr APPROVAL OF MINUTES: May 16, 2023 9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS 9:15 AM STAFF COMMENTS 9:20 AM CITIZEN PARTICIPATION 9:30 AM PROPERTY ACQUISITION FOR HOPEWELL ROAD Todd Moser, Real Property Administrator, Engineering 9:45 AM MEMORANDUM OF UNDERSTANDING (MOU) REGARDING MERITUS MEDICAL CENTER, INC AND BOARD OF EDUCATION OF WASHINGTON COUNTY REAL PROPERTY CONVEYANCE Todd Moser, Real Property Administrator, Engineering 10:00 AM COMMUNITY LEGACY GRANT APPLICATION – REQUEST FOR APPROVAL Jennifer Kinzer, Deputy Director, Planning and Zoning; Rachel Souders, Senior Grant Manager, Grant Management 10:05 AM CONTRACT AWARD (PUR-1592) HAGERSTOWN REGIONAL AIRPORT TAXIWAY “F” REHABILITATION PROJECT Rick Curry, Director, Purchasing; Neil Doran, Director, Hagerstown Regional Airport BID AWARD RENEWAL (PUR-1552) MATTRESS BED BASE REMOVAL Rick Curry, Director, Purchasing; Dave Mason, Deputy Director, Solid Waste BID AWARD RENEWAL (PUR-1567) – ELECTRONIC RECYCLING Rick Curry, Director, Purchasing; Dave Mason, Deputy Director, Solid Waste 10:15 AM BID AWARD (PUR-1611 JANITORIAL SERVICES FOR WASHINGTON COUNTY Brandi Naugle, Buyer, Purchasing; Danny Hixon, Deputy Director, Buildings, Grounds, and Facilities Derek Harvey Wayne K. Keefer Randall E. Wagner Page 2 of 2 OPEN Session Agenda June 6, 2023 Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting. 10:20 AM CONTRACT AWARD (PUR-1616) – STOP LOSS INSURANCE COVERAGE Brandi Naugle, Buyer, Purchasing; Kendall Desaulniers, Interim Director, Human Resources/Deputy County Attorney; and a representative from the County’s consultant, CBIZ Benefits & Insurance Services, Inc. 10:25 AM HOTEL RENTAL TAX FUNDING REQUEST, MARYLAND SYMPHONY ORCHESTRA Susan Buchanan, Director, Grant Management; Emily Socks, Director of Development, Maryland Symphony Orchestra 10:35 AM AGRICULTURE FOCUSED GRANT PROGRAM TITLED WASHINGTON COUNTY MARYLAND AGRICULTURAL INNOVATION GRANT. FUNDING REQUEST WASHINGTON COUNTY HOTEL RENTAL TAX FUNDS IN THE AMOUNT OF $300,000 OVER NEXT THREE FISCAL YEARS Leslie Hart, Business Development Specialist, Business and Economic Development; Jonathan Horowitz, Director, Business and Economic Development 10:45 AM AGRICULTURE – JUNE IS NATIONAL DAIRY MONTH Danielle Weaver, Director, Public Relations and Marketing; Leslie Hart, Business Development Specialist, Business and Economic Development 10:55 AM CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; To consult with counsel to obtain legal advice on a legal matter and To comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter.) 1:00 PM RECONVENE IN OPEN SESSION ADJOURNMENT Board of County Commissioners of Washington County, Maryland Agenda Report Form • Open Session Item SUBJECT: Property Acquisition for Hopewell Road PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: Move to approve the option agreements for partial property acquisition including easements for 11028 Hopewell Road, 11047 Hopewell Road, and 11037 Hopewell Road and approve an ordinance approving said purchase and conveyance and to authorize the execution of the necessary documentation to finalize the acquisition and conveyance. REPORT -IN -BRIEF: Properties were appraised, and option agreements have been signed by the property owners for these properties. Property Address Fee Simple Acquisition Easement Acquisition (Temp. Construction Property Conveyed to Property Owner Cost of Acquisition 11028 Hopewell Road 7,709 SF 73763 SF N/A $17,280 11047 Hopewell Road 8 SF 11261 SF 1,920 SF $0 11037 Hopewell Road 1 30 SF 200 SF 616 SF $0 DISCUSSION: The Hopewell Road realignment and culvert work in this area is part of the Wright Road Appalachian Regional Commission (ARC) project. FISCAL IMPACT: $17,280 CIP Budgeted Project CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Aerial Map, Ordinance AUDIOVISUAL NEEDS: Aerial Map 1 /.• c fT.l N V 0 V Y � O C a U a ao ti 0 0.7i a, O ,. , u p ,'4aM�do . Pi z J F W P. cn ♦•ii y 4 � � U F1 R 0 01 :o'+`• `.. - ; .. $tea 04+♦ y� •, �7. ' S cc Mg4Cd • - � , 1=_ • = t.' ,`� � `� �'� � Q ram-• _ .�: N .O+ •♦,• +•+ n , �1./ O ••• N •• r 00 O y Cqq 1-4 0(D p ♦+ +4+♦ C' O `x C OINq OJ--� CZ)- ♦4♦ N a afw a s . •♦♦ ♦♦♦ O +r o fie u _... cn � Y Jo j ORDINANCE NO. ORD‐2023‐  AN ORDINANCE TO APPROVE THE PURCHASE OF AN EASEMENT INTEREST  IN REAL PROPERTY AND TO APPROVE THE CONVEYANCE OF REAL  PROPERTY    (Hopewell Road Realignment Project – Bond Property)    RECITALS    1. The Board of County Commissioners of Washington County, Maryland (the  “County”), believes that it is in the best interest of the citizens of Washington County to  purchase an easement interest in certain real property identified under the heading  “Acquisition” on the attached Schedule A (the “Easement Property”) to be used for public  purposes.      2. The County approved the purchase of the Easement Property on June 6, 2023.    3. A public hearing was not required by Section 1‐301, Code of the Public Local  Laws of Washington County, Maryland, as the funds utilized to purchase the Easement  Property are not to be expended from the General Fund of the County.    4. The County further believes that it is in the best interest of the citizens of  Washington County to dispose of certain real property identified under the heading  “Conveyance” on Schedule A (the “Property”) by conveyance to Glenn A. and Anna M. Bond.     5. Notice of Intention of Washington County to Convey was duly advertised  pursuant to Section 1‐301, Code of the Public Local Laws of Washington County, Maryland, in  The Herald‐Mail, a daily newspaper of general circulation, on May 15, 22, and 30, 2023.    4. The purchase of the Easement Property is necessary for the Hopewell Road  Realignment Project.    THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington  County, Maryland, that the purchase of the Easement Property be approved, and that the  President of the Board and the County Clerk be and are hereby authorized and directed to  execute and attest, respectively, all such documents for and on behalf of the County relating to  the purchase of the Easement Property.    THEREFORE, BE IT FURTHER ORDAINED that the President of the Board of County  Commissioners of Washington County, Maryland, and the County Clerk be, and they hereby  are, authorized and directed to execute and attest, respectively, for and on behalf of the County,  a deed conveying the Property to Glenn A. and Anna M. Bond for the sum of Zero Dollars and  No Cents ($0.00).       ADOPTED this 6th day of June, 2023.      ATTEST:         BOARD OF COUNTY COMMISSIONERS             OF WASHINGTON COUNTY, MARYLAND    __________________________    BY:               Dawn L. Marcus           John F. Barr, President   County Clerk    Approved as to legal sufficiency:               Mail to:  _____________________________     Office of the County Attorney  Zachary J. Kieffer         100 W. Washington Street, Suite 1101  Assistant County Attorney       Hagerstown, MD 21740  SCHEDULE A‐‐DESCRIPTION OF EASEMENT PROPERTY    ACQUISITION  ALL that portion of land lying between the outermost lines labeled as “RIGHT‐OF‐WAY LINE”  and the innermost lines labeled as “EXISTING RIGHT‐OF‐WAY LINE & DEDICATION LINE  HEREBY VACATED”, as shown or indicated on a plat prepared by the Division of Engineering  for Washington County, Maryland, entitled, “HOPEWELL ROAD REALIGNMENT  (NORTHEAST OF WRIGHT ROAD)”, and intending to be recorded among the Land Records of  Washington County, Maryland, in the County Road Plat Book as Right‐of‐Way Plat No. 100‐10‐ 618, all of which plat is made a part hereof, so far as the property and/or rights may be affected  by the proposed improvements, and the appurtenances thereto belonging, or in anywise  appertaining, situate along the Southeasterly side of Hopewell road approximately 900 feet  Northeast of its intersection with the realigned portion of Wright Road, in Election District No.  26 of Washington County, Maryland, and more particularly described as follows:  BEGINNING for the outline hereof at a point in the existing Right‐of‐Way line for the said  Hopewell Road, said point being 30.00 feet right of and perpendicular to Baseline of Right‐of‐ Way Station 50+58.81, as shown on the said Right‐of‐Way Plat 100‐10‐618 as aforementioned;  thence with said existing Right‐of‐Way for the following three (3) courses, on a bearing to agree  with a recent survey by the Division of Engineering for Washington County, Maryland, by a  curve to the right having a radius of 330.38 feet, an arc length of 1.53 feet, and subtended by a  chord with a bearing and distance of  1. North 68 Degrees 58 Minutes 48 Seconds East 1.53 feet to a point;   2. North 69 Degrees 06 Minutes 46 Seconds East 6.14 feet to a point; by a tangent curve to  the right having a radius of 135.00 feet, an arc length of 36.61 feet, and subtended by a  chord with a bearing and distance of   3. North 76 Degrees 52 Minutes 56 Seconds East 36.50 feet to a point; thence leaving said  existing Right‐of‐Way line and crossing the lands of Grantors herein by new line of  Right‐of‐Way now established, by a reverse curve to the left having a radius of 370.00  feet, an arc length of 44.14 feet, and subtended by a chord with a bearing and distance of   4. South 75 Degrees 31 Minutes 50 Seconds West 44.12 feet to the point of beginning,  containing an area of 30 square feet or 0.00069 acres of land, more or less  TOGETHER with the right to use the area designated TEMPORARY EASEMENT to be Used  Only during the Period of Construction, encompassing 200 square feet or 0.0138 acres of land,  more or less; the outline of which is graphically depicted on the said Right‐of‐Way Plat No. 100‐ 10‐618. The purpose of the Temporary Easement shall be to provide working space for grading  and access upon Grantors’ property during the performance of the impending Washington  County Division of Engineering Contract No. RD‐WR‐276‐10 Wright Road Relocation.   The  Temporary Easement shall revert to the Grantors by operation of law upon the completion and  acceptance of the Project by the County.   BEING a portion of the lands of Grantors herein as described in a deed dated May 9, 1980, and  recorded among said Land Records in Liber 700 at folio 645 as aforementioned. Further being  shown on the Right‐of‐Way Plat No. 100‐10‐618 as aforementioned, a reduced copy of which is  attached hereto and made a part hereof  See ATTACHMENT ‘A’  SUBJECT to all easements, rights‐of‐way, covenants, conditions, and restrictions of record  applicable thereto.  CONVEYANCE  ALL those two (2) areas of existing easement lying between the line labeled as “RIGHT‐OF‐ WAY LINE” and the lines labeled as “EXISTING RIGHT‐OF‐WAY LINE & DEDICATION  LINE HEREBY VACATED”, as shown or indicated on a plat prepared by the Division of  Engineering for Washington County, Maryland, entitled, “HOPEWELL ROAD  REALIGNMENT (NORTHEAST OF WRIGHT ROAD)”, and intending to be recorded among  the Land Records of Washington County, Maryland, in the County Road Plat Book as Right‐of‐ Way Plat No. 100‐10‐618, all of which plat is made a part hereof, so far as the property and/or  rights may be affected by the proposed improvements, and the appurtenances thereto  belonging, or in anywise appertaining, situate along the Southeasterly side of Hopewell road  approximately 900 feet Northeast of its intersection with the realigned portion of Wright Road,  in Election District No. 26 of Washington County, Maryland, and more particularly described as  follows:  EASEMENT AREA NO.1  All the portion of existing easement labeled as “EXISTING PORTION OF RIGHT‐OF‐WAY  FOR HOPEWELL ROAD HEREBY VACATED” encompassing 15 square feet or 0.00034 acres of  land, more or less, the outlines of which are shown or indicated on the said Right‐of‐way Plat  No. 100‐10‐618 as aforementioned  EASEMENT AREA NO.2   All the portion of existing easement labeled as “EXISTING PORTION OF RIGHT‐OF‐WAY  FOR HOPEWELL ROAD HEREBY VACATED” encompassing 601 square feet or 0.0138 acres of  land, more or less, the outlines of which are shown or indicated on the said Right‐of‐way Plat  No. 100‐10‐618 as aforementioned  BEING a portion of a twenty (20) foot wide Right‐of‐Way easement held by Grantors herein  by a deed dated, February 6, 1839, and recorded among said Land Records in Liber O.H.W.1 at  folio 247‐249. Further being shown on the Right‐of‐Way Plat No. 100‐10‐618 as aforementioned,  a reduced copy of which is attached hereto and made a part hereof   SUBJECT to all easements, rights‐of‐way, covenants, conditions, and restrictions of record  applicable thereto.      X X X X X X X X D DR A F T SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-617 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) HOPEWELL ROAD REALIGNMENT 10-276FEE SIMPLE RIGHT-OF-WAY MA T C H L I N E - P L A T N O . 1 0 0 - 1 0 - 6 1 8 RIGH T - O F - W A Y L I N E & E X I S T I N G R I G H T - O F - W A Y L I N E RIGHT-OF-WAY L I N E RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE (SEE PLAT NO.11196-11198) BASELINE OF R I G H T - O F - W A Y RIGHT-OF-WAY L I N E TEMPORARY CONSTRUCTION EASEMENT PROPERTY MAP NO. 48, PARCEL NO. 589 N/F XAVIOR & ANGELICA SCOTT LIBER 6262 FOLIO 427 PROPERTY MAP NO. 48, PARCEL NO. 57 N/F WRIGHT ROAD INDUSTRIAL, LLC LIBER 6495 FOLIO 454 PLAT NO.11196-11198 PROPERTY MAP NO. 48, PARCEL NO. 247 N/F TERRA I., IAN R., & MARTIN R. CHAMBERLAIN LIBER 6008 FOLIO 401 (SEE LIBER 219 FOLIO 92 FOR PROPERTY CONFIGURATION) TO WR I G H T R O A D Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) MAP NO. 48 PARCEL NO. 31 MAP NO. 48 PARCEL NO. 596 PROPERTY MAP NO. 48, PARCEL NO. 248 N/F STEPHEN D. CLARK & HELEN E. McGARRY LIBER 2440 FOLIO 542 SEE PLAT 100-10-619 FOR ADDITIONAL NOTES X X D D DR A F T FEE SIMPLE RIGHT-OF-WAY TEMPORARY CONSTRUCTION EASEMENT MA T C H L I N E S T A . 5 5 + 0 0 - P L A T N O . 1 0 0 - 1 0 - 6 1 9 EXISTING RIGHT-OF-WAY HEREBY VACATED MA T C H L I N E - P L A T N O . 1 0 0 - 1 0 - 6 1 7 SEE INSET INSET (SCALE: 1" = 5') RIGHT-OF - W A Y L I N E RIGHT-OF - W A Y L I N E BASELINE O F R I G H T - O F - W A Y PROPERTY MAP NO. 48, PARCEL NO. 596 N/F GLENN A. & ANNA M. BOND LIBER 700 FOLIO 645 P/O REMAINING LANDS AS PER PLAT NO.960 RIGHT-OF-WAY LIN E & DEDICATION LINE PROPERTY MAP NO. 48, PARCEL NO. 761 N/F RONALD B. DOVE DEED TRACT NO.1 AS PER LIBER 2662 FOLIO 57 MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O PARCEL 'B' AS PER PLAT NO.6462 DE E D T R A C T N O . 2 ; P A R C E L N O . 1 A S P E R LIB E R 2 6 6 2 F O L I O 5 7 Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-618 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) REALIGNMENT OF HOPEWELL ROAD 10-276 PROPERTY MAP NO. 48, PARCEL NO. 31 N/F STEVEN DEWITT FULTON LIBER 1177 FOLIO 398 SEE PLAT 100-10-619 FOR ADDITIONAL NOTES RIGHT-OF-WAY LINE RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE D D DR A F T SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-619 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) REALIGNMENT OF HOPEWELL ROAD 10-276 NOTES EXISTING COUNTY CONTROL NETWORK POINT "SOFT" WAS USED AS A GPS BASE STATION TO ESTABLISH CONTROL FOR THE PROJECT. THE GPS BASE STATION POINT HAS THE FOLLOWING DATA: NORTHING:711384.8770 EASTING:1082492.9760 THE COORDINATES FOR THIS PROJECT ARE STATE PLANE GROUND COORDINATES SCALED HORIZONTALLY FROM THE ABOVE MENTIONED BASE STATION; THE GROUND SCALE FACTOR IS 0.9999816398 EXISTING PROPERTY MARKERS FOUND AS NOTED ON THIS PLAT; PROPERTY MARKERS IDENTIFIED AS " " ARE TO BE SET UPON THE COMPLETION OF THE PROJECT.FEE SIMPLE RIGHT-OF-WAY TEMPORARY CONSTRUCTION EASEMENT MA T C H L I N E S T A . 5 5 + 0 0 - P L A T N O . 1 0 0 - 1 0 - 6 1 8 BASELINE OF RIGHT-OF-WAY MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O PARCEL 'B' AS PER PLAT NO.6462 SEE ALSO REPLAT NO.11179-11180 PROPERTY MAP NO. 48, PARCEL NO. 31 N/F STEVEN DEWITT FULTON LIBER 1177 FOLIO 398 MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O 50' RIGHT-OF-WAY AS PER PLAT NO.6462 RIGHT-OF-WAY LINE & DEDICATION LINE PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F DONALD M. BOWMAN, TRUSTEE LIBER 5210 FOLIO 33 LOT 4 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F DONALD M. BOWMAN, TRUSTEE LIBER 5210 FOLIO 33 LOT 3 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F SAMANTHA EBERSOLE BODNER & NICHOLAS SHAYNE BODNER LIBER 6249 FOLIO 355 LOT 2 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F LINDA LOU EBERSOLE & DONALD R. MERING, TRUSTEES LIBER 1702 FOLIO 896 LOT 1 AS PER PLAT NO.6462-6463 RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE RIGHT-OF-WAY LINE TO HALFWAY BOULEVARD Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) ORDINANCE NO. ORD‐2023‐  AN ORDINANCE TO APPROVE THE PURCHASE OF AN EASEMENT INTEREST  IN REAL PROPERTY AND TO APPROVE THE CONVEYANCE OF REAL  PROPERTY    (Hopewell Road Realignment Project – Dove Property)    RECITALS    1. The Board of County Commissioners of Washington County, Maryland (the  “County”), believes that it is in the best interest of the citizens of Washington County to  purchase an easement interest in certain real property identified on the attached Schedule A  (the “Easement Property”) to be used for public purposes.      2. The County approved the purchase of the Easement Property on June 6, 2023.    3. A public hearing was not required by Section 1‐301, Code of the Public Local  Laws of Washington County, Maryland, as the funds utilized to purchase the Easement  Property are not to be expended from the General Fund of the County.    4. The County further believes that it is in the best interest of the citizens of  Washington County to dispose of the Property by conveyance to Ronald B. Dove.     5. Notice of Intention of Washington County to Convey was duly advertised  pursuant to Section 1‐301, Code of the Public Local Laws of Washington County, Maryland, in  The Herald‐Mail, a daily newspaper of general circulation, on May 15, 22, and 30, 2023.    4. The purchase of the Easement Property is necessary for the Hopewell Road  Realignment Project.    THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington  County, Maryland, that the purchase of the Easement Property be approved and that the  President of the Board and the County Clerk be and are hereby authorized and directed to  execute and attest, respectively, all such documents for and on behalf of the County relating to  the purchase of the Easement Property.     ADOPTED this 6th day of June, 2023.      ATTEST:         BOARD OF COUNTY COMMISSIONERS             OF WASHINGTON COUNTY, MARYLAND    __________________________    BY:               Dawn L. Marcus                           John F. Barr, President   County Clerk    Approved as to legal sufficiency:               Mail to:  _____________________________     Office of the County Attorney  Zachary J. Kieffer         100 W. Washington Street, Suite 1101  Assistant County Attorney       Hagerstown, MD 21740  SCHEDULE A‐‐DESCRIPTION OF EASEMENT PROPERTY    All that portion of land lying between the outermost lines labeled “RIGHT‐OF‐WAY LINE” and  the innermost lines labeled “EXISTING RIGHT‐OF‐WAY LINE HEREBY VACATED”, as shown  or indicated on a plat prepared by the Division of Engineering for Washington County,  Maryland, entitled, “HOPEWELL ROAD REALIGNMENT (NORTHEAST OF WRIGHT  ROAD)”, and intending to be recorded among the Land Records of Washington County,  Maryland, in the County Road Plat Book as Right‐of‐Way Plat No. 100‐10‐618, all of which plat  is made a part hereof, so far as the property and/or rights may be affected by the proposed  improvements, and the appurtenances thereto belonging, or in anywise appertaining, situate  along the Southeasterly side of Hopewell road approximately 1,100 feet Northeast of its  intersection with the realigned portion of Wright Road, in Election District No. 26 of  Washington County, Maryland, and more particularly described as follows:    Beginning for the outline hereof at a point in the existing Right‐of‐Way line for the said  Hopewell Road, said point being 28.32 feet right of and perpendicular to Baseline of Right‐of‐ Way Station 52+04.50, as shown on the said Right‐of‐Way Plat 100‐10‐618 as aforementioned;  thence with the said existing Right‐of‐Way line for the following two (2) courses, on a bearing to  agree with a recent survey by the Division of Engineering for Washington County, Maryland,  by a curve to the right having a radius of 329.97 feet, an arc length of 7.35 feet, and subtended  by a chord with a bearing and distance of  1. South 76 Degrees 58 Minutes 30 Seconds East 7.35 feet to a point; thence  2. South 76 Degrees 20 Minutes 14 Seconds East 2.89 feet to a point; thence leaving said  existing Right‐of‐Way Line and crossing lands of Grantors herein by a new line of Right‐ of‐Way now established, by a curve to the left having a radius of 370.00 feet, an arc  length of 9.72 feet, and subtended by a chord with a bearing and distance of   3. North 86 Degrees 12 Minutes 44 Seconds West 9.72 feet to a point in the fourth (4th) or  North 11 Degrees 06 Minutes 26 Seconds West 179.19 foot line of Deed Tract No. 1 of  Grantor’s deed, recorded among said Land Records in Liber 2662 at folio 57; thence with  said line for a portion thereof  4. North 08 Degrees 44 Minutes 24 Seconds West 1.72 feet to the point of beginning,  containing an area of 8 square feet or 0.00018 acres of land, more or less    TOGETHER with the right to use the area designated 10’ WIDE TEMPORARY  EASEMENT to be Used Only during the Period of Construction, encompassing 1,261 square  feet or 0.02895 acres of land, more or less; the outline of which is graphically depicted on the  said Right‐of‐Way Plat No. 100‐10‐618. The purpose of the Temporary Easement shall be to  provide working space for grading and access upon Grantor’s property during the performance  of the impending Washington County Division of Engineering Contract No. RD‐WR‐276‐10  Wright Road Relocation. The Temporary Easement shall revert to the Grantor by operation of  law upon the completion and acceptance of the Project by the County.     BEING a portion of the lands of Grantor herein as described in a deed dated May 16, 2005,  and recorded among said Land Records in Liber 2662 at folio 57 as aforementioned. Further  being shown on the Right‐of‐Way Plat No. 100‐10‐618 as aforementioned, a reduced copy of  which is attached hereto and made a part hereof.  See ATTACHMENT ‘A’    SUBJECT to all easements, rights‐of‐way, covenants, and restrictions of record applicable  thereto.  X X X X X X X X D DR A F T SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-617 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) HOPEWELL ROAD REALIGNMENT 10-276FEE SIMPLE RIGHT-OF-WAY MA T C H L I N E - P L A T N O . 1 0 0 - 1 0 - 6 1 8 RIGH T - O F - W A Y L I N E & E X I S T I N G R I G H T - O F - W A Y L I N E RIGHT-OF-WAY L I N E RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE (SEE PLAT NO.11196-11198) BASELINE OF R I G H T - O F - W A Y RIGHT-OF-WAY L I N E TEMPORARY CONSTRUCTION EASEMENT PROPERTY MAP NO. 48, PARCEL NO. 589 N/F XAVIOR & ANGELICA SCOTT LIBER 6262 FOLIO 427 PROPERTY MAP NO. 48, PARCEL NO. 57 N/F WRIGHT ROAD INDUSTRIAL, LLC LIBER 6495 FOLIO 454 PLAT NO.11196-11198 PROPERTY MAP NO. 48, PARCEL NO. 247 N/F TERRA I., IAN R., & MARTIN R. CHAMBERLAIN LIBER 6008 FOLIO 401 (SEE LIBER 219 FOLIO 92 FOR PROPERTY CONFIGURATION) TO WR I G H T R O A D Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) MAP NO. 48 PARCEL NO. 31 MAP NO. 48 PARCEL NO. 596 PROPERTY MAP NO. 48, PARCEL NO. 248 N/F STEPHEN D. CLARK & HELEN E. McGARRY LIBER 2440 FOLIO 542 SEE PLAT 100-10-619 FOR ADDITIONAL NOTES X X D D DR A F T FEE SIMPLE RIGHT-OF-WAY TEMPORARY CONSTRUCTION EASEMENT MA T C H L I N E S T A . 5 5 + 0 0 - P L A T N O . 1 0 0 - 1 0 - 6 1 9 EXISTING RIGHT-OF-WAY HEREBY VACATED MA T C H L I N E - P L A T N O . 1 0 0 - 1 0 - 6 1 7 SEE INSET INSET (SCALE: 1" = 5') RIGHT-OF - W A Y L I N E RIGHT-OF - W A Y L I N E BASELINE O F R I G H T - O F - W A Y PROPERTY MAP NO. 48, PARCEL NO. 596 N/F GLENN A. & ANNA M. BOND LIBER 700 FOLIO 645 P/O REMAINING LANDS AS PER PLAT NO.960 RIGHT-OF-WAY LIN E & DEDICATION LINE PROPERTY MAP NO. 48, PARCEL NO. 761 N/F RONALD B. DOVE DEED TRACT NO.1 AS PER LIBER 2662 FOLIO 57 MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O PARCEL 'B' AS PER PLAT NO.6462 DE E D T R A C T N O . 2 ; P A R C E L N O . 1 A S P E R LIB E R 2 6 6 2 F O L I O 5 7 Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-618 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) REALIGNMENT OF HOPEWELL ROAD 10-276 PROPERTY MAP NO. 48, PARCEL NO. 31 N/F STEVEN DEWITT FULTON LIBER 1177 FOLIO 398 SEE PLAT 100-10-619 FOR ADDITIONAL NOTES RIGHT-OF-WAY LINE RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE D D DR A F T SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-619 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) REALIGNMENT OF HOPEWELL ROAD 10-276 NOTES EXISTING COUNTY CONTROL NETWORK POINT "SOFT" WAS USED AS A GPS BASE STATION TO ESTABLISH CONTROL FOR THE PROJECT. THE GPS BASE STATION POINT HAS THE FOLLOWING DATA: NORTHING:711384.8770 EASTING:1082492.9760 THE COORDINATES FOR THIS PROJECT ARE STATE PLANE GROUND COORDINATES SCALED HORIZONTALLY FROM THE ABOVE MENTIONED BASE STATION; THE GROUND SCALE FACTOR IS 0.9999816398 EXISTING PROPERTY MARKERS FOUND AS NOTED ON THIS PLAT; PROPERTY MARKERS IDENTIFIED AS " " ARE TO BE SET UPON THE COMPLETION OF THE PROJECT.FEE SIMPLE RIGHT-OF-WAY TEMPORARY CONSTRUCTION EASEMENT MA T C H L I N E S T A . 5 5 + 0 0 - P L A T N O . 1 0 0 - 1 0 - 6 1 8 BASELINE OF RIGHT-OF-WAY MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O PARCEL 'B' AS PER PLAT NO.6462 SEE ALSO REPLAT NO.11179-11180 PROPERTY MAP NO. 48, PARCEL NO. 31 N/F STEVEN DEWITT FULTON LIBER 1177 FOLIO 398 MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O 50' RIGHT-OF-WAY AS PER PLAT NO.6462 RIGHT-OF-WAY LINE & DEDICATION LINE PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F DONALD M. BOWMAN, TRUSTEE LIBER 5210 FOLIO 33 LOT 4 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F DONALD M. BOWMAN, TRUSTEE LIBER 5210 FOLIO 33 LOT 3 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F SAMANTHA EBERSOLE BODNER & NICHOLAS SHAYNE BODNER LIBER 6249 FOLIO 355 LOT 2 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F LINDA LOU EBERSOLE & DONALD R. MERING, TRUSTEES LIBER 1702 FOLIO 896 LOT 1 AS PER PLAT NO.6462-6463 RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE RIGHT-OF-WAY LINE TO HALFWAY BOULEVARD Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) ORDINANCE NO. ORD‐2023‐  AN ORDINANCE TO APPROVE THE PURCHASE OF AN EASEMENT INTEREST  IN REAL PROPERTY    (Hopewell Road Realignment Project – Scott Property)    RECITALS    1. The Board of County Commissioners of Washington County, Maryland (the  “County”), believes that it is in the best interest of the citizens of Washington County to  purchase an easement interest in certain real property identified on the attached Schedule A  (the “Easement Property”) to be used for public purposes.      2. The County approved the purchase of the Easement Property on June 6, 2023.    3. A public hearing was not required by Section 1‐301, Code of the Public Local  Laws of Washington County, Maryland, as the funds utilized to purchase the Easement  Property are not to be expended from the General Fund of the County.    4. The purchase of the Easement Property is necessary for the Hopewell Road  Realignment Project.    THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington  County, Maryland, that the purchase of the Easement Property be approved and that the  President of the Board and the County Clerk be and are hereby authorized and directed to  execute and attest, respectively, all such documents for and on behalf of the County relating to  the purchase of the Easement Property.       ADOPTED this 6th day of June, 2023.    ATTEST:         BOARD OF COUNTY COMMISSIONERS             OF WASHINGTON COUNTY, MARYLAND    __________________________    BY:               Dawn L. Marcus                John F. Barr, President   County Clerk    Approved as to legal sufficiency:               Mail to:  _____________________________     Office of the County Attorney  Zachary J. Kieffer         100 W. Washington Street, Suite 1101  Assistant County Attorney       Hagerstown, MD 21740  SCHEDULE A‐‐DESCRIPTION OF EASEMENT PROPERTY    ALL that portion of land lying between the outermost lines labeled as “RIGHT‐OF‐WAY LINE”  and the innermost lines labeled as “EXISTING RIGHT‐OF‐WAY LINE HEREBY VACATED”, as  shown or indicated on a plat prepared by the Division of Engineering for Washington County,  Maryland, entitled, “HOPEWELL ROAD REALIGNMENT (NORTHEAST OF WRIGHT  ROAD)”, and intending to be recorded among the Land Records of Washington County,  Maryland, in the County Road Plat Book as Right‐of‐Way Plat No. 100‐10‐617, all of which plat  is made a part hereof, so far as the property and/or rights may be affected by the proposed  improvements, and the appurtenances thereto belonging, or in anywise appertaining, situate  along the Northwesterly side of Hopewell Road approximately 600 feet Northeast of its  intersection with the realigned portion of Wright Road, in Election District No. 2 of Washington  County, Maryland, and more particularly described as follows:  BEGINNING for the outline hereof at a point in the existing Right‐of‐Way line for said  Hopewell Road, said point being 3.35 feet left of and perpendicular to Baseline of Right‐of‐Way  Station 50+28.66, as shown on said Right‐of‐Way Plat No. 100‐10‐617 as aforementioned; thence  with said existing Right‐of‐Way line for the following three (3) courses, on a bearing to agree  with a recent survey by the Division of Engineering for Washington County, Maryland, by a  curve to the left having a radius of 365.38 feet, an arc length of 45.43 feet, and subtended by a  chord with a bearing and distance of  1. South 60 Degrees 48 Minutes 46 Seconds West 45.40 feet to a point;   2. South 57 Degrees 15 Minutes 04 Seconds West 101.33 feet to a point; by a tangent curve  to the left having a radius of 568.30 feet, an arc length of 114.77 feet, and subtended by a  chord with a bearing and distance of   3. South 51 Degrees 27 Minutes 55 Seconds West 114.58 feet to a point in the fifth (5th) or  North 34 Degrees 07 Minutes West 12.4 foot line of Grantors’ deed, recorded among said  Land Records in Liber 6262 at folio 427; thence leaving said Right‐of‐Way Line and  going back therefrom and with said fifth (5th) line and a portion of the sixth (6th) line of  said deed as aforementioned  4. North 34 Degrees 44 Minutes 23 Seconds West 29.75 feet to a 5/8” Rebar & Cap set;  thence leaving said sixth (6th) line and crossing the lands of Grantors herein by three (3)  new lines of Right‐of‐Way now established, by a curve to the right having a radius of  540.00 feet, an arc length of 94.79 feet, and subtended by a chord with a bearing and  distance of   5. North 50 Degrees 55 Minutes 18 Seconds East 94.67 feet to a 5/8” Rebar & Cap set;  6. North 55 Degrees 57 Minutes 01 Seconds East 84.04 feet to a 5/8” Rebar & Cap set; by a  tangent curve to the right having a radius of 430.00 feet, an arc length of 84.92 feet, and  subtended by a chord with a bearing and distance of   7. North 61 Degrees 36 Minutes 28 Seconds East 84.78 feet to a 5/8” Rebar & Cap set in the  first (1st) or South 29 Degrees 42 Minutes East 248.0 foot line of Grantors’ deed; thence  with a portion of said line and with a portion of the second (2nd) line of said deed  8. South 30 Degrees 40 Minutes 29 Seconds East 26.92 feet to the point of beginning,  containing an area of 7,709 square feet or 0.17697 acres of land, more or less  TOGETHER with the right to use the area designated TEMPORARY EASEMENT to be Used  Only during the Period of Construction, encompassing 7,673 square feet or 0.17614 acres of  land, more or less; the outline of which is graphically depicted on the said Right‐of‐Way Plat  No. 100‐10‐617.The purpose of the Temporary Easements shall be to provide working space for  grading and access upon Grantors’ property during the performance of the impending  Washington County Division of Engineering Contract No. RD‐WR‐276‐10 Wright Road  Relocation.  The Temporary Easement shall revert to the Grantors by operation of law upon the  completion and acceptance of the Project by the County.   BEING a portion of the lands of Grantors herein as described in a deed dated May 29, 2020, and  recorded among said Land Records in Liber 6262 at folio 427 as aforementioned. Further being  shown on the Right‐of‐Way Plat No. 100‐10‐617 as aforementioned, a reduced copy of which is  attached hereto and made a part hereof as   See ATTACHMENT ‘A’  SUBJECT to all easements, rights‐of‐way, covenants, conditions, and restrictions of record  applicable thereto.    X X X X X X X X D DR A F T SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-617 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) HOPEWELL ROAD REALIGNMENT 10-276FEE SIMPLE RIGHT-OF-WAY MA T C H L I N E - P L A T N O . 1 0 0 - 1 0 - 6 1 8 RIGH T - O F - W A Y L I N E & E X I S T I N G R I G H T - O F - W A Y L I N E RIGHT-OF-WAY L I N E RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE (SEE PLAT NO.11196-11198) BASELINE OF R I G H T - O F - W A Y RIGHT-OF-WAY L I N E TEMPORARY CONSTRUCTION EASEMENT PROPERTY MAP NO. 48, PARCEL NO. 589 N/F XAVIOR & ANGELICA SCOTT LIBER 6262 FOLIO 427 PROPERTY MAP NO. 48, PARCEL NO. 57 N/F WRIGHT ROAD INDUSTRIAL, LLC LIBER 6495 FOLIO 454 PLAT NO.11196-11198 PROPERTY MAP NO. 48, PARCEL NO. 247 N/F TERRA I., IAN R., & MARTIN R. CHAMBERLAIN LIBER 6008 FOLIO 401 (SEE LIBER 219 FOLIO 92 FOR PROPERTY CONFIGURATION) TO WR I G H T R O A D Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) MAP NO. 48 PARCEL NO. 31 MAP NO. 48 PARCEL NO. 596 PROPERTY MAP NO. 48, PARCEL NO. 248 N/F STEPHEN D. CLARK & HELEN E. McGARRY LIBER 2440 FOLIO 542 SEE PLAT 100-10-619 FOR ADDITIONAL NOTES X X D D DR A F T FEE SIMPLE RIGHT-OF-WAY TEMPORARY CONSTRUCTION EASEMENT MA T C H L I N E S T A . 5 5 + 0 0 - P L A T N O . 1 0 0 - 1 0 - 6 1 9 EXISTING RIGHT-OF-WAY HEREBY VACATED MA T C H L I N E - P L A T N O . 1 0 0 - 1 0 - 6 1 7 SEE INSET INSET (SCALE: 1" = 5') RIGHT-OF - W A Y L I N E RIGHT-OF - W A Y L I N E BASELINE O F R I G H T - O F - W A Y PROPERTY MAP NO. 48, PARCEL NO. 596 N/F GLENN A. & ANNA M. BOND LIBER 700 FOLIO 645 P/O REMAINING LANDS AS PER PLAT NO.960 RIGHT-OF-WAY LIN E & DEDICATION LINE PROPERTY MAP NO. 48, PARCEL NO. 761 N/F RONALD B. DOVE DEED TRACT NO.1 AS PER LIBER 2662 FOLIO 57 MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O PARCEL 'B' AS PER PLAT NO.6462 DE E D T R A C T N O . 2 ; P A R C E L N O . 1 A S P E R LIB E R 2 6 6 2 F O L I O 5 7 Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-618 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) REALIGNMENT OF HOPEWELL ROAD 10-276 PROPERTY MAP NO. 48, PARCEL NO. 31 N/F STEVEN DEWITT FULTON LIBER 1177 FOLIO 398 SEE PLAT 100-10-619 FOR ADDITIONAL NOTES RIGHT-OF-WAY LINE RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE D D DR A F T SCALE:DATE:DRAWN BY: PROJECT NO:PLAT NO.100-10-619 1"=20'4-18-2022G.CULLER (NORTHEAST OF WRIGHT ROAD) REALIGNMENT OF HOPEWELL ROAD 10-276 NOTES EXISTING COUNTY CONTROL NETWORK POINT "SOFT" WAS USED AS A GPS BASE STATION TO ESTABLISH CONTROL FOR THE PROJECT. THE GPS BASE STATION POINT HAS THE FOLLOWING DATA: NORTHING:711384.8770 EASTING:1082492.9760 THE COORDINATES FOR THIS PROJECT ARE STATE PLANE GROUND COORDINATES SCALED HORIZONTALLY FROM THE ABOVE MENTIONED BASE STATION; THE GROUND SCALE FACTOR IS 0.9999816398 EXISTING PROPERTY MARKERS FOUND AS NOTED ON THIS PLAT; PROPERTY MARKERS IDENTIFIED AS " " ARE TO BE SET UPON THE COMPLETION OF THE PROJECT.FEE SIMPLE RIGHT-OF-WAY TEMPORARY CONSTRUCTION EASEMENT MA T C H L I N E S T A . 5 5 + 0 0 - P L A T N O . 1 0 0 - 1 0 - 6 1 8 BASELINE OF RIGHT-OF-WAY MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O PARCEL 'B' AS PER PLAT NO.6462 SEE ALSO REPLAT NO.11179-11180 PROPERTY MAP NO. 48, PARCEL NO. 31 N/F STEVEN DEWITT FULTON LIBER 1177 FOLIO 398 MAP NO. 48, PARCEL NO. 695 N/F DONALD M. BOWMAN LIBER 1629 FOLIO 748 P/O 50' RIGHT-OF-WAY AS PER PLAT NO.6462 RIGHT-OF-WAY LINE & DEDICATION LINE PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F DONALD M. BOWMAN, TRUSTEE LIBER 5210 FOLIO 33 LOT 4 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F DONALD M. BOWMAN, TRUSTEE LIBER 5210 FOLIO 33 LOT 3 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F SAMANTHA EBERSOLE BODNER & NICHOLAS SHAYNE BODNER LIBER 6249 FOLIO 355 LOT 2 AS PER PLAT NO.6462-6463 PROPERTY MAP NO. 48, P/O PARCEL NO. 246 N/F LINDA LOU EBERSOLE & DONALD R. MERING, TRUSTEES LIBER 1702 FOLIO 896 LOT 1 AS PER PLAT NO.6462-6463 RIGHT-OF-WAY LINE & EXISTING RIGHT-OF-WAY LINE RIGHT-OF-WAY LINE TO HALFWAY BOULEVARD Hopewell Road PROPOSED 60' RIGHT-OF-WAY ORIGINAL RIGHT-OF-WAY WIDTH OF 20' (AS PER ROAD BOOK 1, PAGE 247-249) Open Session Item SUBJECT: Memorandum of Understanding (MOU) regarding Meritus Medical Center, Inc and Board of Education of Washington County Real Property Conveyance. PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Todd Moser, Real Property Administrator, Division of Engineering RECOMMENDED MOTION: Move to approve the County’s participation in the MOU with Meritus Medical Center, Inc (Meritus) and Washington County Board of Education (BOE) concerning the property consisting of +/- 28.04 acres located on the Northeast Side of Mount Aetna Road, to accept the transfer of property from the BOE, to adopt the ordinance declaring the property as Surplus, to approve the conveyance of the same, and to authorize the execution of the necessary documentation to finalize the conveyance for $2,700,000.00. The intent to convey the property will be duly advertised. REPORT-IN-BRIEF: The BOE has determined land behind Children’s Village consisting of approximately 28.04 +/- acres to be surplus property and unsuitable for construction of an elementary school and unnecessary for the continued operation of Children’s Village. Meritus has agreed to acquire the surplus property to accommodate student housing for the Meritus School of Osteopathic Medicine for $2.7 million. The Property was appraised by Bowers Appraisal Services, LLC in November 2022. DISCUSSION: The agreement includes a 10-year first right of refusal for Meritus to purchase the approximate 3.2 acres Children’s Village Property for $304,000.00; however, BOE has stated that it has no intention of selling or relocating Children’s Village. The right of first refusal shall also provide that if at any time after the 10-year period the BOE determines the 3.2 acres to be surplus, the property will be offered to Meritus at the current fair market value. BOE cannot, by law, convey any property to any entity other than the local government, and therefore, the County must approve and accept the conveyance of property from BOE, convey the property, and be a party to the MOU. The County will contribute the $2.7 million to the County’s Capital Reserve Fund for BOE’S use, in its sole discretion, to acquire land for new school construction, for school building construction, or renovation projects. The State of Maryland must also approve the proposed disposal of surplus property. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: MOU AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form 1 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING (this “MOU”), executed and made effective this _____ day of _______, 2023, by and between the Board Of Education of Washington County, Washington County Maryland, a body corporate and politic of the State of Maryland, hereinafter called the “BOE”, and the Board of County Commissioners of Washington County, Maryland, a body corporate and politic of the State of Maryland, hereinafter called the “County”, and Meritus Medical Center, Inc., a corporate body with its principal offices in Hagerstown, Maryland, and/or its assigns, hereinafter called “Meritus”. Collectively, these entities are hereinafter called the “Parties.” WHEREAS, the BOE is the owner of that certain parcel of real property consisting of +/- 70.88 acres located at 1311 Yale Drive, Hagerstown, Maryland (Tax Map 50, Parcel 1207; Tax Id. No. 10- 031141) (the “Property”); WHEREAS, the BOE has determined that a +/- 28.04-acre portion of the Property located between Yale Drive and Mt. Aetna Road, identified as “Proposed Lot A” on the Conceptual Subdivision Plan" dated February 1, 2023 attached hereto and incorporated herein as Exhibit A, is not suitable for future school construction and, subject to approval by the State of Maryland, intends to and shall deem Proposed Lot A surplus property; WHEREAS, upon receiving State of Maryland approval and deeming Proposed Lot A surplus, the BOE intends to and shall transfer Proposed Lot A to the County for no consideration subject to a condition that the County will immediately sell and transfer Proposed Lot A to Meritus for the sum of TWO MILLION SEVEN HUNDRED THOUSAND AND 00/100 DOLLARS ($2,700,000); WHEREAS, in addition to Proposed Lot A, Meritus is desirous of a Right of First Refusal to purchase the +/- 3.2 acre portion of the Property identified as “Proposed Lot C” on Exhibit A under certain terms and conditions in the event the BOE determines Proposed Lot C shall no longer be used to operate the “Children’s Village” safety program and deems said Proposed Lot C surplus property; and WHEREAS, the parties wish to confirm and document their agreement as to the steps to be taken to sell and transfer the fee simple interest in and to Proposed Lot A and grant a Right of First Refusal to purchase Proposed Lot C to Meritus. NOW, THEREFORE, that for and in consideration of the mutual promises and covenants contained herein and other good and valuable consideration, the receipt and adequacy whereof is hereby acknowledged, the parties have agreed as follows: 1. The Parties understand and acknowledge that the County’s sole purpose and intent in accepting the transfer of Proposed Lot A and Proposed Lot C is to act as a pass-through intermediary entity to facilitate transfer of said Proposed Lot A and Proposed Lot C to Meritus. The County has no and shall not retain any interest in Proposed Lot A or Proposed Lot C other than to effect their transfer to Meritus in accordance with this MOU. 2. The BOE agrees to take the following actions to facilitate the sale and transfer of Proposed Lot A as provided herein: a. By formal Board action, approve and designate Proposed Lot A surplus property subject to approval by the State of Maryland; and 2 b. By formal Board action, approve the sale and transfer of Proposed Lot A for no consideration to the County in fee simple. 3. The County agrees to take the following actions to facilitate the sale and transfer of Proposed Lot A as provided herein: a. Draft a special warranty deed for the transfer of Proposed Lot A, in fee simple, from the BOE to the County (the “Deed”); b. Enter into a Purchase Agreement with Meritus detailing the terms and conditions for the sale and transfer of Proposed Lot A consistent with the provisions of this MOU; c. After receiving and recording the executed Deed and entering into the Purchase Agreement with Meritus, sell and transfer Proposed Lot A in fee simple to Meritus in exchange for payment of TWO MILLION SEVEN HUNDRED THOUSAND AND 00/100 DOLLARS ($2,700,000); and d. Allocate TWO MILLION SEVEN HUNDRED THOUSAND AND 00/100 DOLLARS ($2,700,000) to the County’s Capitol Reserve Fund for the BOE’s use, in their sole discretion, to acquire land for new school construction or for school building construction or renovation projects. 4. Meritus agrees to take the following actions to facilitate the sale and transfer of Proposed Lot A as provided herein: a. Enter into a Purchase Agreement with County detailing the terms and conditions for the sale and transfer of Proposed Lot A consistent with the provisions of this MOU; b. Complete a survey of Proposed Lot A and Proposed Lot C including a legal description with all metes and bounds for each respective parcel; and c. Comply with all requirements of Washington County Code with respect to real estate transaction. 5. The BOE and County mutually agree to the following as to Proposed Lot C: Simultaneous with the recording of the deed transferring the fee simple interest in Proposed Lot A to Meritus, the BOE and County agree to the execution and recording of a Right of First Refusal providing inter alia that if, within a period of ten (10) years, the BOE determines Proposed Lot C shall no longer be used to operate the “Children’s Village” safety program then: (i) the BOE shall deem Proposed Lot C to be surplus property and transfer and convey Proposed Lot C to the County for no consideration; and (ii) the County will then sell Proposed Lot C to Meritus for THREE HUNDRED FOUR AND 00/100 DOLLARS ($304,000). The Right of First Refusal shall also provide that if at any time after that ten (10) year period the BOE determines Proposed Lot C shall no longer be used to operate the “Children’s Village” safety program then: (i) the BOE shall deem Proposed Lot C to be surplus and transfer Proposed Lot C to the County for no consideration; and (ii) the County will then offer to sell Proposed Lot C to Meritus for the then current Fair Market Value which shall be determined by the terms specified in the Right of First Refusal. 3 6. Meritus shall, to the limits of applicable law and subject to available appropriations, indemnify and hold harmless the County, its directors, employers, agents and servants from and against any and all claims, losses, costs, damages, demands and suits of any kind arising out of or resulting from the County’s temporary ownership of Proposed Lot A and any temporary ownership of Proposed Lot C. 7. Meritus understands, acknowledges, and agrees that the County shall make no representation or warranty as to the condition of Proposed Lot A or Proposed Lot C upon transfer to Meritus and that the County shall not be responsible for any damage, injury or loss occurring to or on Proposed Lot A or Proposed Lot C during the County’s temporary ownership thereof. Meritus agrees to accept Proposed Lot A and Proposed Lot C in “as-is” condition. 8. The laws of the State of Maryland shall govern the interpretation and enforcement of this MOU. 9. Neither the failure of the Parties to exercise any rights under this MOU, nor any delay in the exercise of any such rights, shall operate as a waiver thereof; nor shall any single or partial exercise of any such right preclude the Parties from further exercising that or any other right. The remedies provided under this MOU are cumulative and not exclusive of any remedies provided by law. 10. This MOU and any terms and conditions expressly incorporated by reference herein embodies the whole agreement of the parties. There are no promises, terms, conditions or obligations referring to the subject matter, other than those contained herein or incorporated by reference. 11. Other than an assignment by Meritus to a subsidiary, related or newly created business entity, this MOU may not be assigned by any of the Parties without the express written consent of the other Parties. 12. If any provision hereof shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such provision shall not affect any of the remaining provisions hereof, and this MOU shall be construed and enforced as if such invalid and unenforceable provision had not been contained herein. 13. This MOU may only be amended by written agreement duly authorized and executed by authorized representatives of the respective parties. 14. All notices and correspondence required hereunder shall be in writing and shall be deemed to have been duly given if: (A) hand delivered, (B) sent via first class U.S. mail, certified mail, or overnight courier service, (C) sent via electronic mail and confirmed orally, in writing or by return receipt, or (D) sent via facsimile, and shall be addressed as follows: BOE: Dr. David T. Sovine, Superintendent 10435 Downsville Pike Hagerstown, Maryland 21740 4 County: County Administrator 100 West Washington Street Hagerstown, Maryland 21740 Meritus: Dr. Maulik Joshi, President and CEO 11116 Medical Campus Road Hagerstown, Maryland 21742 15. This MOU may be executed in one or more counterparts and shall be deemed valid if delivered electronically, each of which will be considered an original instrument, but all of which will be considered one and the same MOU and will become binding when one or more counterparts have been signed by each of the parties hereto and delivered to the other. WITNESS the signature of the authorized officials of the parties herein as of the day and date written above. BOARD OF EDUCATION OF WASHINGTON COUNTY, MARYLAND _______________________________________ ________________________________ Melissa A. Williams, President Witness BOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY, MARYLAND _______________________________________ ________________________________ John F. Barr, President Witness MERITUS MEDICAL CENTER _______________________________________ ________________________________ Maulik S. Joshi, Dr.P.H., President and CEO Witness     Open Session Item SUBJECT: Community Legacy Grant Application – Request for Approval PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Jennifer Kinzer, Deputy Director, Department of Planning & Zoning, and Rachel Souders, Senior Grant Manager, Office of Grant Management RECOMMENDED MOTION: Move to approve submission of the grant application for rehabilitation of Fort Ritchie Building 102 to the Maryland Department of Housing & Community Development (DHCD) in the amount of $400,000, and subsequently accept awarded funding and enter into a subrecipient agreement with Cascade Properties, LLC. REPORT-IN-BRIEF: The Department of Planning & Zoning is requesting permission to submit a grant application to and accept funding awarded from the DHCD’s Community Legacy grant program on behalf of Cascade Properties, LLC requesting $400,000 to assist with the costs of rehabilitating Building 102 to facilitate future development of the former Fort Ritchie property. DISCUSSION: As part of the continuing efforts in the Fort Ritchie Redevelopment Project, Cascade Properties, LLC intends to rehabilitate Building 102 and convert it into a taproom, which will further enhance the property and create a tourist destination for this remote region of the County. The Office of Grant Management has reviewed the request and grant funding guidelines. There are no unusual conditions associated with the grant. If funding is awarded, the County will enter into a subrecipient agreement with Cascade Properties, LLC in order to subgrant the funds and outline each party’s roles and responsibilities related to the project. The performance period is October 1, 2023 through December 31, 2024. FISCAL IMPACT: Grant funds would provide up to $400,000 for the building rehabilitation. The grant does not require any matching fund contribution from the County and any remaining balance on the project will be the responsibility of Cascade Properties, LLC. CONCURRENCES: Susan Buchanan, Director, Office of Grant Management ALTERNATIVES: Reject involvement with the project. ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Contract Award (PUR-1592) Hagerstown Regional Airport Taxiway “F” Rehabilitation Project PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Rick F. Curry, Director, Purchasing; Neil Doran, Director Hagerstown Regional Airport RECOMMENDED MOTION: Move to award the Taxiway “F” Rehabilitation at the Hagerstown Regional Airport project to the responsive, responsible bidder, C. William Hetzer, Inc. of Hagerstown, MD who submitted the lowest total sum bid in the amount of $6,888,454.50 and contingent upon concurrence of the award by the Federal Aviation Administration (FAA) and contingent upon the County Attorney’s Office approval of the contract Agreement. REPORT-IN-BRIEF: The scope of work includes, but is not limited to, reconstruction, mill, overlay and marking of the taxiway asphalt pavement. The reconstruction involves excavation and embankment, drainage, new asphalt pavement, lighting, guidance signs and marking. The intent of the contract is to provide for construction and completion, in every detail, of the work described. It is further intended that the Contractor shall furnish all labor, materials, equipment, tools, transportation, and supplies required to complete the work in accordance with the plans, specifications, and terms of the contract. The project is to be substantially completed within one hundred thirty-nine (139) consecutive calendar days of the Notice to Proceed. The County can assess liquidated damages in the sum of two thousand five hundred dollars ($2,500.00 ) for each consecutive day that the project is not completed. The Invitation to Bid (ITB) was advertised in the local newspaper, listed on the State’s “eMaryland MarketplaceAdvantage” and on the County’s web site. Nineteen (19) persons/companies registered/downloaded the bid document on-line. Seven (7) companies were represented at the Pre-Bid Conference/Teleconference; two (2) bids were received as indicated on the attached bid tabulation. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan account (35-45010-RUN-019) in the amount of $6,300,000. FAA anticipated funding is 90%, Maryland Aviation Administration (MAA) 5%, and 5% local (County) funding. CONCURRENCES: Public Works Division Director; Airport Consultant - ADCI Board of County Commissioners of Washington County, Maryland Agenda Report Form ALTERNATIVES: N/A ATTACHMENTS: Bid Tabulation Matrix AUDIO/VISUAL NEEDS: N/A PUR-1592 HAGERSTOWN REGIONAL AIRPORT TAXIWAY F REHABILITATION Item No.Description Unit Approx. Qty.Unit Price Total Price Total Price M-150-5.1 Project Survey and Stakeout LS 1 $18,570.00 $18,570.00 $100,000.00 $100,000.00 C-100-1.1 Contractor Quality Control Program (CQCP)LS 1 $365,000.00 $365,000.00 $900,013.00 *$900,013.00 * C-102-5.1a Silt Fence LF 5,100 $4.10 $20,910.00 $3.60 $18,360.00 C-102-5.1b Rip Rap (Class I)SY 5,600 $64.00 $358,400.00 $68.00 $380,800.00 C-102-5.1c Standard Inlet Protection Type 'B' Wrapping in Super Silt Fence EA 6 $670.00 $4,020.00 $700.00 $4,200.00 C-102-5.1d At-Grade Inlet Protection EA 1 $410.00 $410.00 $700.00 $700.00 C-102-5.1e Flow Barrier EA 1 $3,580.00 $3,580.00 $3,000.00 $3,000.00 P-101-5.1 Pavement Removal SY 21,500 $29.75 $639,625.00 $11.30 $242,950.00 P-101-5.2 Cold Milling, 3" Depth SY 16,400 $4.25 $69,700.00 $8.00 $131,200.00 P-101-5.3 Cold Milling, Variable Depth (0"- 3")SY 1,000 $5.20 $5,200.00 $8.00 $8,000.00 P-101-5.4 Pipe Removal, 48" RCP LF 150 $27.50 $4,125.00 $50.00 $7,500.00 C. William Hetzer, Inc. Hagerstown, MD Concrete General, Inc. Gaithersburg, MD 1 Bids Opened: April 26, 2023 PUR-1592 HAGERSTOWN REGIONAL AIRPORT TAXIWAY F REHABILITATION Item No.Description Unit Approx. Qty.Unit Price Total Price Total Price C. William Hetzer, Inc. Hagerstown, MD Concrete General, Inc. Gaithersburg, MD P-101-5.5 Structure Removal EA 2 $1,060.00 $2,120.00 $1,000.00 $2,000.00 P-152-4.1 Unclassified Excavation CY 10,770 $27.00 $290,790.00 $37.00 $398,490.00 P-152-4.2 Separation Geotextile SY 31,000 $3.15 $97,650.00 $2.00 $62,000.00 P-152-4.3 Undercut CY 5,200 $35.50 $184,600.00 $31.00 $161,200.00 P-152-4.4 Suitable Fill (Maryland #2 Stone)CY 5,200 $54.50 $283,400.00 $49.00 $254,800.00 P-209-5.1 Crushed Aggregate Basecourse 14" Depth SY 15,700 $23.50 $368,950.00 $20.00 $314,000.00 P-209-5.2 Crushed Aggregate Basecourse 6" Depth SY 200 $26.00 $5,200.00 $18.00 $3,600.00 P-401-8.1 Asphalt Mix Pavement Surface Course TON 8,000 $132.00 $1,056,000.00 $153.00 $1,224,000.00 P-403-8.1 Asphalt Mix Base Course TON 5,900 $120.00 $708,000.00 $148.00 $873,200.00 P603-5.1 Emulsified Asphalt Tact Coat GAL 6,400 $4.45 $28,480.00 $3.50 $22,400.00 P-620-5.1 Marking Removal SF 1,700 $6.70 $11,390.00 $3.00 $5,100.00 2 Bids Opened: April 26, 2023 PUR-1592 HAGERSTOWN REGIONAL AIRPORT TAXIWAY F REHABILITATION Item No.Description Unit Approx. Qty.Unit Price Total Price Total Price C. William Hetzer, Inc. Hagerstown, MD Concrete General, Inc. Gaithersburg, MD P-620-5.2 Permanent Pavement Marking SF 19,500 $3.35 $65,325.00 $2.00 $39,000.00 P-620-5.3 Tempoary Pavement Marking SF 19,500 $3.35 $65,325.00 $2.50 $48,750.00 D-705-5.1 Underdrain (6" Perforated Pipe)LF 3,700 $31.00 $114,700.00 $26.00 $96,200.00 D-705-5.2 Underdrain Cleanout EA 12 $1,420.00 $17,040.00 $1,800.00 $21,600.00 D-705-5.3 Underdrain Removal LF 2,700 $8.50 $22,950.00 $12.00 $32,400.00 D-751-5.1 Adjust Structure EA 2 $4,060.00 $8,120.00 $5,000.00 $10,000.00 T-901-5.1 Seeding AC 8 $7,680.00 $61,440.00 $6,100.00 $48,800.00 T-905-5.1 Topsoil (3" Depth)SY 46,600 $7.00 $326,200.00 $4.50 $209,700.00 L-108-5.1 Type C Cable, Installed in LF 19,100 $3.35 $63,985.00 $4.00 $76,400.00 L-108-5.2 Copper Counterpoise Wire, Installed above the Ductbank or Conduit, Including 3/4" X 10' Ground Rods, Connections, and LF 6,805 $3.90 $26,539.50 $3.30 $22,456.50 3 Bids Opened: April 26, 2023 PUR-1592 HAGERSTOWN REGIONAL AIRPORT TAXIWAY F REHABILITATION Item No.Description Unit Approx. Qty.Unit Price Total Price Total Price C. William Hetzer, Inc. Hagerstown, MD Concrete General, Inc. Gaithersburg, MD L-108-5.3 Removal of Cable from Ductbank or Conduit LF 12,300 $1.40 $17,220.00 $1.10 $13,530.00 L-108-5.4 Temporary Electrical Work ALL 1 $50,000.00 $50,000.00 $50,000.00 $50,000.00 L-110-5.1 Ductbank in Pavement or Turf, 4 LF 150 $190.00 $28,500.00 $160.00 $24,000.00 L-110-5.2 Ductbank in Pavement or Turf, 2 LF 55 $84.00 $4,620.00 $97.00 $5,335.00 L-110-5.3 Ductbank in Pavement or Turf, 1 LF 7,600 $31.50 $239,400.00 $53.00 $402,800.00 L-115-5.1 Pre-Cast Electrical Aircraft Rated Handhole EA 3 $25,600.00 $76,800.00 $80,000.00 *$240,000.00 * L-125-5.1 New Elevated L-861T (L) LED Taxiway Edge Light, Type 1 EA 126 $2,940.00 $370,440.00 $3,000.00 $378,000.00 L-125-5.2 New Elevated L-861T (L) LED Taxiway Edge Light, Type 2 EA 1 $2,130.00 $2,130.00 $1,100.00 $1,100.00 L-125-5.3 Remove Existing Edge Light, Type 1 EA 1 $225.00 $225.00 $1,100.00 $1,100.00 L-125-5.4 Remove Existing Edge Light, Type 2 EA 111 $225.00 $24,975.00 $123.00 $13,653.00 * L-125-5.5 Remove an Replace Existing Sign Panels, Type 1 EA 3 $3,920.00 $11,760.00 $6,000.00 $18,000.00 4 Bids Opened: April 26, 2023 PUR-1592 HAGERSTOWN REGIONAL AIRPORT TAXIWAY F REHABILITATION Item No.Description Unit Approx. Qty.Unit Price Total Price Total Price C. William Hetzer, Inc. Hagerstown, MD Concrete General, Inc. Gaithersburg, MD L-125-5.6 L-858 Guidance Sign Modifications, Type 1 EA 2 $10,640.00 $21,280.00 $5,000.00 $10,000.00 L-125-5.7 L-858 Guidance Sign Modifications, Type 2 EA 10 $13,440.00 $134,400.00 $8,000.00 $80,000.00 L-125-5.8 L-858 Guidance Sign Modifications, Type 3 EA 1 $8,960.00 $8,960.00 $5,000.00 $5,000.00 * Item No.Description Unit Approx. Qty.Unit Price Total Price Total Price M-100-4.1 Traffic (shall not exceed 5% of LS 1 $300,000.00 $300,000.00 $385,000.00 $385,000.00 C-105-6.1 Mobilization (shall not exceed 5% of total Contract Bid amount)LS 1 $300,000.00 $300,000.00 $385,000.00 $385,000.00 * *Corrected Calculations based on Unit Pricing $6,288,454.50 $6,965,337.50 M-100-4.1 and C-105-6.1 $600,000.00 $770,000.00 M-150-5.1 through L-125-5.8 C. William Hetzer, Inc. Hagerstown, MD Concrete General, Inc. Gaithersburg, MD *Corrected Calculations based on Unit Pricing 5 Bids Opened: April 26, 2023 Open Session Item SUBJECT: Bid Award Renewal (PUR-1552) Mattress Bed Base Removal PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Rick Curry, CPPO, Purchasing Director; Dave Mason, P.E., Deputy Director, Solid Waste Department RECOMMENDED MOTION: Move to renew the contract for the Mattress and Bed Base Removal and Disposal Recycling services at the 40 West Landfill with responsive, responsible bidder Turbo Haul, Inc., of Annapolis Junction, MD. in the amount of $857.51 per ton. REPORT-IN-BRIEF: On July 12, 2022, the Board originally awarded a contract for the Mattress services to Turbo Haul, Inc. in the amount of $832.53 per ton. The awarded price was firm against any increase for one (1) year from the effective date of the contract. The U.S. Department of Labor Consumer Price Index (CPI) for the Washington Metropolitan, based on a twelve (12) month average over the period is used to help determine the amount of increase. The CPI average for the 12-month period is three-point seven (3.7%) percent; however, due to a language clause in the bid document the renewal request cannot exceed three percent (3%). The service consists of the vendor supplying containers and transporting the mattress from the 40 West Landfill. The contract is for a one (1) year period that commenced on July 1, 2022, with an option by the County to renew for up to two (2) additional consecutive one (1) year periods, subject to written notice given by the County at least sixty (60) calendar days in advance of its expiration date. The County does not guarantee neither a maximum/minimum number of transports from the 40 West Landfill under this contract. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted in department’s operating line account 21-21200 for these services. CONCURRENCES: Division Director ALTERNATIVES: N/A ATTACHMENTS: N/A AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Bid Award Renewal (PUR-1567) – Electronic Recycling PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Rick Curry, CPPO, Purchasing Director; Dave Mason, P.E., Deputy Director, Solid Waste Department RECOMMENDED MOTION: Move to renew the contract for Electronic Recycling Services at the 40 West Landfill with PC Recycler / dba Securis, of Chantilly, VA per the rates included in its letter dated April 21, 2023. Securis is requesting an approximate 6.1% increase above the current rates for the services. REPORT-IN-BRIEF: On September 13, 2022, the Board originally awarded a contract for the subject services to Securis, at the pervious rates indicated below. The Contract periods are for a one (1) year period that commenced August 1, 2022, with an option by the County to renew for up to two (2) additional consecutive one (1) year periods, (i.e., August 1, 2022 to July 31, 2023), subject to written notice given by the County at least sixty (60) calendar days in advance of each period’s expiration date. Materials recycled include, but not limited to, CRT screen televisions and computer monitors, laptops, flat screen televisions, stereos, printers, DVD players, VHS Players, radios, and gaming systems. The County notifies and schedule delivery of the materials with the Recycler. DISCUSSION: N/A Commodity Description Previous Price 6.1% Increase Renewal Price CRT/Flat (Monitors/TV’s) $0.40/lb 0.0244 $0.42/lb Remaining E-Waste $0.20/lb 0.0122 $0.21/lb Charge per trailer pick-up $500.00 30.5 $530.50 Board of County Commissioners of Washington County, Maryland Agenda Report Form FISCAL IMPACT: Funds are budgeted in various department line-item accounts for these services. CONCURRENCES: Director of Environnemental Management ALTERNATIVES: N/A ATTACHMENTS: PC Recycler / dba Securis letter dated April 21, 2023. AUDIO/VISUAL NEEDS: N/A SECURIS{ IT Asset Auditing, Recycling & Destruction April 21, 2023 Mr. Rick Curry Washington County Procurement Office 100 West Washington Street Hagerstown, MD 21740 Subject: CPI-U Adjustment for PUR-1567 Electronics Recycling Dear Rick, I would like to take this opportunity to thank you for your continued business. I am writing to formally request the annual price increase per our contract terms. The Consumer Price Increase for the Baltimore, Columbia, Towson area was 6.1% over the last 12 months. I would like to request an increase for each line item as follows: Commodity Description Previous Price 6.1% Increase Renewal Price CRT/Flat (Monitors/TV's) $0.40/lb 0.0244 $0.42/lb Remaining E-Waste $0.20/lb 0.0122 $0.21/Ib Charge per trailer pick-up $500.00 30.5 $530.50 Please let me know if there is anything additional you require to process this request. Sincerely, Jodi Pisula Municipal Contract Manager 14801 Willard Road, Suite 800 Chantilly, VA 20151 www.Secuns.com Open Session Item SUBJECT: Bid Award (PUR-1611) Janitorial Services for Washington County PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department; Danny Hixon, Deputy Director, Buildings, Grounds and Facilities RECOMMENDED MOTION: Move to award the Janitorial Services contract to the responsible, responsive, bidder under Option No. 1 to FEF Cleaning Inc., of Hollsopple, PA for the total amount of $232,534 annually and unit cost as follows: Additional carpet cleaning as required (per square foot) $.50, Hourly labor rate per person for additional services as required, regular rate per hour $15.00, and Hourly labor rate per person for additional services as required Saturdays, Sundays and Holidays $23.00. REPORT-IN-BRIEF: The County accepted bids for the Janitorial Services on April 26, 2023. The bid was advertised on the State of Maryland’s “eMaryland Marketplace” (eMMA) website and the County’s website, and in the local newspaper. Sixty-Two (62) persons/companies registered and downloaded the bid document online and twelve (12) bids were received; one bid was deemed non-responsive. The contract term is for one (1) year with an option by the County to renew for up to four (4) additional consecutive one (1) year periods tentatively commencing July 1, 2023. The County reserves the right to accept or reject any request for renewal by the Bidder and any increase in monthly costs for each specified building. DISCUSSION: N/A FISCAL IMPACT: Funds are budgeted for these services within each using department’s FY’24 operating budget account under maintenance services. CONCURRENCES: Public Works Director ALTERNATIVES: N/A ATTACHMENTS: Bid Tabulation Matrix AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form PUR-1611 Janitorial Services OPTION NO. 1: To award Location Nos. 1 to 8 to one (1) contractor Associated Building Maintenance Co., Inc. Crofton, MD Beck & Call Professional Services, LLC Baltimore, MD Diversified Services Group, Inc. Germantown, MD FEF Cleaning, Inc. Hollsopple, PA Location No. 7 - Women, Infants & Children (WIC) and Distribution Center Warehouse Location: A - Annual Price $16,483.26 $33,543.00 $13,775.35 $34,560.00 B - Annual Strip/Wax & Buff Hard Floors $2,000.00 $600.00 $0.00 $500.00 C - Annual Window Cleaning $606.10 $400.00*$0.00 $50.00 Sub-Total Annual Price (A, B, & C Loaction No. 7)*$19,089.36 *$34,543.00**$13,775.35 *$35,110.00 Location No. 8 - Sheriff's Department: A - Annual Price $22,486.44 $36,639.96 $18,367.13 $11,520.00 B - Annual Strip/Wax & Buff Hard Floors $1,120.00 $990.00 $0.00 $200.00 C - Annual Window Cleaning $1,274.90 $300.00 $0.00 $50.00 Sub-Total Annual Price (A, B, & C Loaction No. 8)*$24,881.34 *$37,929.96 *$18,367.13 *$11,770.00 TOTAL LUMP SUM BID for OPTION NO. 1: (Sum of * items Location Nos. 1 through 8) $405,406.35*$382,411.96*$297,274.03 $232,534.00 3 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 2: To award Location Nos. 1 to 8 to one (1) contractor Associated Building Maintenance Co., Inc. Crofton, MD Beck & Call Professional Services, LLC Baltimore, MD Diversified Services Group, Inc. Germantown, MD FEF Cleaning, Inc. Hollsopple, PA Location No. 1 - County Administration Complex: A - Annual Price $109,136.13 No Bid $73,468.52 $46,050.00 B - Annual Strip/Wax & Buff Hard Floors $1,189.25 No Bid $368.42 $200.00 C - Annual Window Cleaning (Interior)$4,686.25 No Bid $1,520.00 $250.00 Sub-Total Annual Price (A, B, & C Location No. 1)$115,011.63*No Bid $75,356.94 $46,500.00 Location No. 2 - Court House & Court House Annex: A - Annual Price $107,844.48 No Bid $71,631.81 $49,928.00 B - Annual Strip/Wax & Buff Hard Floors $232.00 No Bid $203.71 $100.00 C1 - Annual Window Cleaning $3,174.00 No Bid $752.50 $50.00 Sub-Total Annual Price (A, B, & C Location No. 2)$111,250.48 No Bid $72,588.02 $50,078.00 Location No. 3 - Administrative Annex Building: A - Annual Price $36,219.52 No Bid $23,877.27 $14,976.00 B - Annual Strip/Wax & Buff Hard Floors $248.00 No Bid $54.32 $50.00 C - Annual Window Cleaning $1,473.15 No Bid $0.00 $50.00 Sub-Total Annual Price (A, B, & C Location No. 3)$37,940.67 No Bid $23,931.59 $15,076.00 4 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services Associated Building Maintenance Co., Inc. Crofton, MD Beck & Call Professional Services, LLC Baltimore, MD Diversified Services Group, Inc. Germantown, MD FEF Cleaning, Inc. Hollsopple, PA Location No. 4 - County Office Building: A - Annual Price $82,584.47 No Bid $55,101.39 $39,560.00 B - Annual Strip/Wax & Buff Hard Floors $3,979.50 No Bid $1,162.21 $500.00 C - Annual Window Cleaning $1,184.50 No Bid $102.50 $50.00 Sub-Total Annual Price (A, B, & C Location No. 4)$87,748.47*No Bid $56,366.10 $40,110.00 Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office: A - Annual Price $28,792.60 No Bid $18,367.13 $11,520.00 B - Annual Strip/Wax & Buff Hard Floors $706.00 No Bid $154.64 $250.00 C - Annual Window Cleaning $250.00 No Bid $0.00 $50.00 Sub-Total Annual Price (A, B, & C Location No. 5)$29,748.60 No Bid $18,521.77 $11,820.00 Location No. 6 - Division of Emergency Services Facility: A - Annual Price $28,792.60 No Bid $18,367.13 $21,520.00 B - Annual Window Cleaning $348.80 No Bid $0.00 $500.00 C - Annual Strip/Wax & Buff Hard Floors $1,345.50 No Bid $0.00 $50.00 Sub-Total Annual Price (A, B, & C Location No. 6)$30,486.90 No Bid $18,367.13 $22,070.00 5 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services Associated Building Maintenance Co., Inc. Crofton, MD Beck & Call Professional Services, LLC Baltimore, MD Diversified Services Group, Inc. Germantown, MD FEF Cleaning, Inc. Hollsopple, PA Location No. 7 - Women Infants & Children (WIC) Location: A - Annual Price $18,585.86 No Bid $13,775.35 $34,560.00 B - Annual Window Cleaning $3,000.00 No Bid $0.00 $500.00 C - Annual Strip/Wax & Buff Hard Floors $633.65 No Bid $0.00 $50.00 Sub-Total Annual Price (A, B, & C Location No. 7)$22,219.51 No Bid $13,775.35 $35,110.00 Location No. 8 - Sheriff's Department A - Annual Price $25,390.36 No Bid $18,367.13 $11,520.00 B - Annual Strip/Wax & Buff Hard Floors $1,440.00 No Bid $0.00 $200.00 C - Annual Window Cleaning $1,332.85 No Bid $0.00 $50.00 Sub-Total Annual Price (A, B, & C Location No. 8)$28,163.21 No Bid $18,367.13 $11,770.00 ADDITIONAL OPTIONAL RATES: Additional Carpet Cleaning, as required (per square foot)$0.215 No Bid $0.25 $0.50 Hourly Labor Rate per person for Additional Services as required. Regular (per hour) $28.78 No Bid $17.52 $15.00 Hourly Labor Rate per person for Additional Services as required Saturdays, Sundays and Holidays: (per hour) $46.26 No Bid $26.26 $23.00 *Corrected Claculations Bassed on Unit Pricing 6 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 1: To award Location Nos. 1 to 8 to one (1) contractor Golden, Inc. Towson, MD Islas General Cleaning Services Gaithersburg, MD Jasso Maintenance, LLC Rockville, MD L.T. Services, Inc. Falls Church, VA Location No. 1 - County Administration Complex: A - Annual Price $62,400.00 $65,000.00 $70,584.00 $115,268.52 B - Annual Strip/Wax & Buff Hard Floors $1,080.00 $10,000.00 $925.00 $1,712.57 C - Annual Window Cleaning $2,400.00 $60,500.00*$1,000.00 $3,630.00 Sub-Total Annual Price (A, B, & C Location No. 1)*$65,880.00 *$135,500.00**$72,509.00 *$120,611.09 Location No. 2 - Court House & Court House Annex: A - Annual Price $52,800.00 $65,000.00 $68,952.00 $111,894.84 B - Annual Strip/Wax & Buff Hard Floors $1,200.00 $10,000.00 $383.00 $1,213.85 C - Annual Window Cleaning $800.00 $6,500.00 $1,000.00 $10,780.00 Sub-Total Annual Price (A, B, & C Loaction No. 2)*$54,800.00 *$81,500.00 *$70,335.00 *$123,888.69 Location No. 3 - Administrative Annex Building: A - Annual Price $36,000.00 $25,000.00 $23,568.00 $42,570.00 B - Annual Strip/Wax & Buff Hard Floors $700.00 $8,000.00 $136.00 $300.78 C - Annual Window Cleaning $400.00 $6,000.00 $500.00 $660.00 Sub-Total Annual Price (A, B, & C Loaction No. 3)*$37,100.00 *$39,000.00 *$24,204.00 *$43,530.78 7 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 1: To award Location Nos. 1 to 8 to one (1) contractor Golden, Inc. Towson, MD Islas General Cleaning Services Gaithersburg, MD Jasso Maintenance, LLC Rockville, MD L.T. Services, Inc. Falls Church, VA Location No. 4 - County Office Building: A - Annual Price $52,800.00 $60,000.00 $53,040.00 $90,186.72 B - Annual Strip/Wax & Buff Hard Floors $1,000.00 $6,500.00 $2,918.00 $4,817.46 C - Annual Window Cleaning $600.00 $4,500.00 $1,000.00 $3,300.00 Sub-Total Annual Price (A, B, & C Loaction No. 4)*$54,400.00 *$71,000.00 *$56,958.00 *$98,304.18 Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office: A - Annual Price $33,600.00 $25,000.00 $17,544.00 $33,923.88 B - Annual Strip/Wax & Buff Hard Floors $800.00 $8,000.00 $388.00 $921.01 C - Annual Window Cleaning $500.00 $6,000.00 $500.00 $2,486.00 Sub-Total Annual Price (A, B, & C Loaction No. 5)*$34,900.00 *$39,000.00 *$18,432.00 *$37,330.89 Location No. 6 - Division of Emergency Services: A - Annual Price $16,800.00 $25,000.00 $17,544.00 $32,779.32 B - Annual Strip/Wax & Buff Hard Floors $400.00 $8,000.00 $388.00 $427.87 C - Annual Window Cleaning $300.00 $6,000.00 $500.00 $660.00 Sub-Total Annual Price (A, B, & C Loaction No. 6)*$17,500.00 *$39,000.00 *$18,432.00 *$33,867.19 8 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 1: To award Location Nos. 1 to 8 to one (1) contractor Golden, Inc. Towson, MD Islas General Cleaning Services Gaithersburg, MD Jasso Maintenance, LLC Rockville, MD L.T. Services, Inc. Falls Church, VA Location No. 7 - Women, Infants & Children (WIC) and Distribution Center Warehouse Location: A - Annual Price $49,200.00 $70,000.00 $11,424.00 $32,204.16 B - Annual Strip/Wax & Buff Hard Floors $800.00 $10,000.00 $200.00 $3,635.50 C - Annual Window Cleaning $500.00 $5,000.00 $500.00 $660.00 Sub-Total Annual Price (A, B, & C Loaction No. 7)*$50,500.00 *$85,000.00 *$12,124.00 *$36,499.66* Location No. 8 - Sheriff's Department A - Annual Price $44,400.00 $40,000.00 $11,424.00 $34,959.24 B - Annual Strip/Wax & Buff Hard Floors $1,000.00 $7,000.00 $200.00 $1,423.36 C - Annual Window Cleaning $400.00 $4,500.00 $500.00 $5,522.00 Sub-Total Annual Price (A, B, & C Loaction No. 8)*$45,800.00**$51,500.00 *$12,124.00 *$41,904.60 TOTAL LUMP SUM BID for OPTION NO. 1: (Sum of * items Location Nos. 1 through 8) $360,880.00*$541,500.00*$285,118.00 $535,937.08* 9 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 2: To award Location Nos. 1 to 8 to one (1) contractor Golden, Inc. Towson, MD Islas General Cleaning Services Gaithersburg, MD Jasso Maintenance, LLC Rockville, MD L.T. Services, Inc. Falls Church, VA Location No. 1 - County Administration Complex: A - Annual Price $62,400.00 No Bid $70,584.00 $109,430.64 B - Annual Strip/Wax & Buff Hard Floors $1,080.00 No Bid $925.00 $1,712.57 C1 - Annual Window Cleaning (Interior)$2,400.00 No Bid $1,000.00 $3,630.00 Sub-Total Annual Price (A, B, & C Location No. 1)$65,880.00 No Bid $72,509.00 $114,773.21 Location No. 2 - Court House & Court House Annex: A - Annual Price $52,800.00 No Bid $68,952.00 $107,238.96 B - Annual Strip/Wax & Buff Hard Floors $1,200.00 No Bid $383.00 $1,213.85 C1 - Annual Window Cleaning $800.00 No Bid $1,000.00 $10,780.00 Sub-Total Annual Price (A, B, & C Location No. 2)$54,800.00 No Bid $70,335.00 $119,232.81 Location No. 3 - Administrative Annex Building: A - Annual Price $36,000.00 No Bid $23,568.00 $35,655.96 B - Annual Strip/Wax & Buff Hard Floors $700.00 No Bid $136.00 $300.78 C1 - Annual Window Cleaning $400.00 No Bid $500.00 $660.00 Sub-Total Annual Price (A, B, & C Location No. 3)$37,100.00 No Bid $24,204.00 $36,616.74 10 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services Golden, Inc. Towson, MD Islas General Cleaning Services Gaithersburg, MD Jasso Maintenance, LLC Rockville, MD L.T. Services, Inc. Falls Church, VA Location No. 4 - County Office Building: A - Annual Price $52,800.00 No Bid $53,040.00 $84,348.72 B - Annual Strip/Wax & Buff Hard Floors $1,200.00 No Bid $2,918.00 $4,817.46 C - Annual Window Cleaning $800.00 No Bid $1,000.00 $3,300.00 Sub-Total Annual Price (A, B, & C Location No. 4)$54,800.00 No Bid $56,958.00 $92,466.18 Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office: A - Annual Price $33,600.00 No Bid $17,544.00 $26,549.04 B - Annual Strip/Wax & Buff Hard Floors $800.00 No Bid $388.00 $921.01 C - Annual Window Cleaning $500.00 No Bid $500.00 $2,486.00 Sub-Total Annual Price (A, B, & C Location No. 5)$34,900.00 No Bid $18,432.00 $29,956.05 Location No. 6 - Division of Emergency Services Facility: A - Annual Price $16,800.00 No Bid $17,544.00 $26,941.32 B - Annual Window Cleaning $400.00 No Bid $388.00 $660.00 C - Annual Strip/Wax & Buff Hard Floors $300.00 No Bid $500.00 $427.87 Sub-Total Annual Price (A, B, & C Location No. 6)$17,500.00 No Bid $18,432.00 $28,029.19 11 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services Golden, Inc. Towson, MD Islas General Cleaning Services Gaithersburg, MD Jasso Maintenance, LLC Rockville, MD L.T. Services, Inc. Falls Church, VA Location No. 7 - Women Infants & Children (WIC) Location: A - Annual Price $49,200.00 No Bid $11,424.00 $25,981.68 B - Annual Window Cleaning $800.00 No Bid $200.00 $660.00 C - Annual Strip/Wax & Buff Hard Floors $500.00 No Bid $500.00 $3,635.50 Sub-Total Annual Price (A, B, & C Location No. 7)$50,500.00 No Bid $12,124.00 $30,277.18 Location No. 8 - Sheriff's Department A - Annual Price $44,400.00 No Bid $11,424.00 $29,121.24 B - Annual Strip/Wax & Buff Hard Floors $1,000.00 No Bid $200.00 $1,423.36 C - Annual Window Cleaning $400.00 No Bid $500.00 $5,522.00 Sub-Total Annual Price (A, B, & C Location No. 8)$45,800.00*No Bid $12,124.00 $36,066.60 ADDITIONAL OPTIONAL RATES: Additional Carpet Cleaning, as required (per square foot)No Bid $0.60 $0.11 $0.22 Hourly Labor Rate per person for Additional Services as required. Regular (per hour) No Bid $120.00 $17.00 $30.00 Hourly Labor Rate per person for Additional Services as required Saturdays, Sundays and Holidays: (per hour) No Bid $160.00 $17.00 $50.00 12 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 1: To award Location Nos. 1 to 8 to one (1) contractor P2 Cleaning Services, LLC Laurel, MD Queen of Clean DMV Falling Waters, WV Sentral Services, LLC Kengington, MD SG & Associates, LLC Hagerstown, MD Location No. 1 - County Administration Complex: A - Annual Price $88,155.48 $46,805.99 $85,613.28 $74,534.40 B - Annual Strip/Wax & Buff Hard Floors $1,051.25 $330.00 $1,682.00 $250.00 C - Annual Window Cleaning $3,862.70 $440.00 $2,489.00 $200.00 Sub-Total Annual Price (A, B, & C Location No. 1)*$93,069.43 *$47,575.99 *$89,784.28 *$74,984.40 Location No. 2 - Court House & Court House Annex: A - Annual Price $85,951.59 $66,275.55 $83,570.77 $54,503.28 B - Annual Strip/Wax & Buff Hard Floors $769.00 $302.50 $930.00 $250.00 C - Annual Window Cleaning $1,782.20 $165.00 $860.00 $200.00 Sub-Total Annual Price (A, B, & C Loaction No. 2)*$88,502.79 *$66,743.05 *$85,360.77 *$54,953.28 Location No. 3 - Administrative Annex Building: A - Annual Price $28,650.53 $16,775.28 $28,024.00 $18,633.60 B - Annual Strip/Wax & Buff Hard Floors $450.00 $110.00 $310.00 $100.00 C - Annual Window Cleaning $800.00 No Bid $700.00 $100.00 Sub-Total Annual Price (A, B, & C Loaction No. 3)*$29,900.53 *$16,885.28 *$29,034.00 *$18,833.60 13 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 1: To award Location Nos. 1 to 8 to one (1) contractor P2 Cleaning Services, LLC Laurel, MD Queen of Clean DMV Falling Waters, WV Sentral Services, LLC Kengington, MD SG & Associates, LLC Hagerstown, MD Location No. 4 - County Office Building: A - Annual Price $66,116.61 $50,136.35 $64,597.67 $41,925.60 B - Annual Strip/Wax & Buff Hard Floors $2,653.00 $550.00 $5,040.70 $250.00 C - Annual Window Cleaning $780.00 $55.00 $300.00 $100.00 Sub-Total Annual Price (A, B, & C Loaction No. 4)*$69,549.61 *$50,741.35 *$69,938.37 *$42,275.60 Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office: A - Annual Price $22,038.87 $16,885.55 $21,728.94 $18,633.60 B - Annual Strip/Wax & Buff Hard Floors $450.00 $165.00 $882.50 $150.00 C - Annual Window Cleaning $350.00 No Bid $300.00 $100.00 Sub-Total Annual Price (A, B, & C Loaction No. 5)*$22,838.87 *$17,050.55 *$22,911.44 *$18,883.60 Location No. 6 - Division of Emergency Services: A - Annual Price $22,038.87 $26,400.00 $23,203.96 $18,633.60 B - Annual Strip/Wax & Buff Hard Floors $2,400.00 $440.00 $436.00 $150.00 C - Annual Window Cleaning $300.00 $65.00 $300.00 $100.00 Sub-Total Annual Price (A, B, & C Loaction No. 6)*$24,738.87 *$26,905.00 *$23,939.96 *$18,883.60 14 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 1: To award Location Nos. 1 to 8 to one (1) contractor P2 Cleaning Services, LLC Laurel, MD Queen of Clean DMV Falling Waters, WV Sentral Services, LLC Kengington, MD SG & Associates, LLC Hagerstown, MD Location No. 7 - Women, Infants & Children (WIC) and Distribution Center Warehouse Location: A - Annual Price $55,097.17 $47,685.55 $46,649.97 $27,950.40 B - Annual Strip/Wax & Buff Hard Floors $2,000.00 $550.00 $3,800.00 $200.00 C - Annual Window Cleaning $300.00 No Bid $350.00 $100.00 Sub-Total Annual Price (A, B, & C Loaction No. 7)*$57,397.17 *$48,235.55 *$50,799.97 *$28,250.40 Location No. 8 - Sheriff's Department A - Annual Price $27,548.59 $23,842.78 $22,407.69 $37,267.20 B - Annual Strip/Wax & Buff Hard Floors $640.00 $275.00 $1,280.00 $250.00 C - Annual Window Cleaning $750.00 No Bid $384.00 $100.00 Sub-Total Annual Price (A, B, & C Loaction No. 8)*$28,938.59 *$24,117.78 *$24,071.69 *$37,617.20 TOTAL LUMP SUM BID for OPTION NO. 1: (Sum of * items Location Nos. 1 through 8) $414,935.86*$298,254.55*$395,840.48 $294,681.68 15 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services OPTION NO. 2: To award Location Nos. 1 to 8 to one (1) contractor P2 Cleaning Services, LLC Laurel, MD Queen of Clean DMV Falling Waters, WV Sentral Services, LLC Kengington, MD SG & Associates, LLC Hagerstown, MD Location No. 1 - County Administration Complex: A - Annual Price $89,918.58 No Bid No Bid $74,534.40 B - Annual Strip/Wax & Buff Hard Floors $1,051.25 No Bid No Bid $250.00 C1 - Annual Window Cleaning (Interior)$3,862.70 No Bid No Bid $200.00 Sub-Total Annual Price (A, B, & C Location No. 1)$94,832.53 No Bid No Bid $74,984.40 Location No. 2 - Court House & Court House Annex: A - Annual Price $87,670.62 No Bid No Bid $54,503.28 B - Annual Strip/Wax & Buff Hard Floors $769.00 No Bid No Bid $250.00 C1 - Annual Window Cleaning $1,782.20 No Bid No Bid $200.00 Sub-Total Annual Price (A, B, & C Location No. 2)$90,221.82 No Bid No Bid $54,953.28 Location No. 3 - Administrative Annex Building: A - Annual Price $29,223.54 No Bid No Bid $18,633.60 B - Annual Strip/Wax & Buff Hard Floors $450.00 No Bid No Bid $100.00 C1 - Annual Window Cleaning $800.00 No Bid No Bid $100.00 Sub-Total Annual Price (A, B, & C Location No. 3)$30,473.54 No Bid No Bid $18,833.60 16 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services P2 Cleaning Services, LLC Laurel, MD Queen of Clean DMV Falling Waters, WV Sentral Services, LLC Kengington, MD SG & Associates, LLC Hagerstown, MD Location No. 4 - County Office Building: A - Annual Price $67,438.94 No Bid No Bid $41,925.60 B - Annual Strip/Wax & Buff Hard Floors $2,653.00 No Bid No Bid $250.00 C - Annual Window Cleaning $780.00 No Bid No Bid $100.00 Sub-Total Annual Price (A, B, & C Location No. 4)$70,871.94 No Bid No Bid $42,275.60 Location No. 5 - Extension Services Office Building/Rural Heritage Museum Office: A - Annual Price $22,479.65 No Bid No Bid $18,633.60 B - Annual Strip/Wax & Buff Hard Floors $450.00 No Bid No Bid $150.00 C - Annual Window Cleaning $350.00 No Bid No Bid $100.00 Sub-Total Annual Price (A, B, & C Location No. 5)$23,279.65 No Bid No Bid $18,883.60 Location No. 6 - Division of Emergency Services Facility: A - Annual Price $22,479.65 No Bid No Bid $18,633.60 B - Annual Window Cleaning $2,400.00 No Bid No Bid $150.00 C - Annual Strip/Wax & Buff Hard Floors $300.00 No Bid No Bid $100.00 Sub-Total Annual Price (A, B, & C Location No. 6)$25,179.65 No Bid No Bid $18,883.60 17 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services P2 Cleaning Services, LLC Laurel, MD Queen of Clean DMV Falling Waters, WV Sentral Services, LLC Kengington, MD SG & Associates, LLC Hagerstown, MD Location No. 7 - Women Infants & Children (WIC) Location: A - Annual Price $56,199.12 No Bid No Bid $27,950.40 B - Annual Window Cleaning $2,000.00 No Bid No Bid $200.00 C - Annual Strip/Wax & Buff Hard Floors $300.00 No Bid No Bid $100.00 Sub-Total Annual Price (A, B, & C Location No. 7)$58,499.12 No Bid No Bid $28,250.40 Location No. 8 - Sheriff's Department A - Annual Price $28,099.56 No Bid No Bid $37,267.20 B - Annual Strip/Wax & Buff Hard Floors $640.00 No Bid No Bid $250.00 C - Annual Window Cleaning $750.00 No Bid No Bid $100.00 Sub-Total Annual Price (A, B, & C Location No. 8)$29,489.56 No Bid No Bid $37,617.20 ADDITIONAL OPTIONAL RATES: Additional Carpet Cleaning, as required (per square foot)$0.18 No Bid $0.15 $0.38 Hourly Labor Rate per person for Additional Services as required. Regular (per hour) $25.00 No Bid $25.00 $21.64 Hourly Labor Rate per person for Additional Services as required Saturdays, Sundays and Holidays: (per hour) $25.00 No Bid $37.50*$28.10 18 Bids Opened: 04-26-2023 PUR-1611 Janitorial Services Remarks/Exceptions: did not provide an Authorization for Access to Records did not provide Additional Optional Rates did not complete Authorization for Access to Records Beck & Call Professional Services Exception: Option No. 1 Location No. 7 Item C. Apparent written error price listed as Three Hundred Cents Diversified Services did not provide an Authorization for Access to Records Golden, Inc. did not provide an Authorization for Access to Records Golden, Inc. did not provide Additional Optional Rates L.T. Services, Inc. did not provide Authorization for Access to Records Queen of Clean DMV did not provide Additional Optional Rates Sentral Services, LLC did not provide an Authorization for Access to Records. Will provide this form upon award. Sentral Services, LLC Exception: Hourly Rate per person for Additional Services as required: Saturdays, Sundays, and Holidays: (per hour) 1 Bids Opened: 04-26-2023 Open Session Item SUBJECT: Contract Award (PUR-1616) – Stop Loss Insurance Coverage PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Kendall Desaulniers, Deputy County Attorney/Interim Director of Human Resources, and a representative from the County’s consultant, CBIZ Benefits & Insurance Services, Inc. RECOMMENDED MOTION: Motion to award a contract for Stop Loss Insurance to the responsive, responsible proposer, Highmark of Pittsburgh, PA who submitted a total annual premium for Option 1 of $1,056,426.24 with specific stop loss @ $175,000 per claimant. REPORT-IN-BRIEF: Stop-Loss policies are insurance that protects the plan from significant claim costs associated with individual members (specific) or for the entire group (aggregate). Currently, the Board of County Commissioners of Washington County, Maryland has a stop-loss policy with Highmark that limits the medical and prescription drug plan costs to a maximum of $175,000 per member per year. The Request for Proposal (RFP) was advertised on the State’s “eMaryland Marketplace Advantage” (eMMA) website, on the County’s website, and in the local newspaper. Direct notice of the solicitation was e-mailed to twelve (12) potential providers of the insurance. Proposals were received before the deadline on May 1, 2023, from four (4) companies that are providers of Stop Loss Insurance. DISCUSSION: N/A FISCAL IMPACT: Funds are available in the FY’24 health insurance budget. CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: The attached Summary will be reviewed and discussed by the County’s consultant. AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Board of Washington County Commissioners Request for Proposal #1616 –Stop Loss Analysis and Recommendations 2023-2024 Presented by: CBIZ Employee Services Organization PUR-1616 Board of County Commissioners of Washington County, Maryland Effective Date:July 1, 2023 Bid Due Date:May 1, 2023 All bids were requested net of commissions. Overview The Board of County Commissioners of Washington County,Maryland (BCC)provides health insurance via Aetna/Aetna’s care management programs and prescription drug coverage with CVS Caremark.Stop Loss coverage is currently with HM (Highmark)Insurance and is bid on an annual basis. 2 Background Board of County Commissioners of Washington County,Maryland provides medical and prescription drug coverage to active employees,agencies, COBRA members,and pre-Medicare retirees on a self-insured basis. Medical Vendor:Aetna effective 7/1/2016 Drug Vendor:CVS/Caremark effective 7/1/2019 Stop Loss policies are insurance that protects the plan from significant claim costs associated with individual members (specific)or for the entire group (aggregate).Currently,Board of County Commissioners of Washington County,Maryland has a specific Stop Loss policy with HM Insurance that limits the medical and prescription drug plan costs to a maximum of $175,000 per member per year. Stop Loss Vendor:HM Insurance effective 7/1/21 Stop Loss policies do not automatically renew at the same rate.3 4 Washington County Commissioners Effective Date: 07/01/2023 Reinsurance Marketing Results Carrier Rating Quoted Declined Comments HM Insurance (incumbent)A x See Spreadsheet Berkley A x Uncompetitive greater than +50% to current Berkshire Hathaway A++x Uncompetitive greater than +50% to current HCC A++x See Spreadsheet Optum A-x See Spreadsheet PACE -Companion A x Uncompetitive greater than +50% to current Sun Life A+x Uncompetitive greater than +55% to current Swiss Re A x Uncompetitive greater than +45% to current Symetra A++x See Spreadsheet Unum A x Uncompetitive greater than +45% to current Voya A x Uncompetitive greater than +50% to current Wellpoint A+x Uncompetitive greater than +45% to current Washington County Commissioners Effective Date: 07/01/2023 Stop-Loss Specific Premium Lives Current Renewal Option 1 Option 2 Option 3 NNL, 55% RC*NNL, 55% RC*NNL, 55% RC*NNL ,50% RC*NNL, 55% RC* Carrier:HM Insurance HM Insurance HCC Optum Symetra Carrier Rating:A A A++A-A NNL, 55% RC*NNL, 55% RC*NNL, 55% RC*NNL, 50% RC*NNL, 55% RC* TPA:Aetna Aetna Aetna Aetna Aetna PPO Network:Aetna Aetna Aetna Aetna Aetna UR Vendor:Aetna Aetna Aetna Aetna Aetna Stop Loss Commission:0%0%0%0%0% Benefits Included:Med/Rx Med/Rx Med/Rx Med/Rx Med/Rx Specific Deductible:$175,000 $175,000 $175,000 $175,000 $175,000 Aggregating Specific:$0 $0 $0 $0 $0 Specific Contract:Paid Paid 24/12 24/12 24/12 Specific Policy Year Maximum:Unlimited Unlimited Unlimited Unlimited Unlimited Single Premium 283 $ 46.02 $ 49.89 $ 62.78 $ 54.20 $ 50.95 EE+SP Premium 184 $ 118.39 $ 134.15 $ 201.18 $ 134.54 $ 144.41 EE+CH Premium 85 $ 118.39 $ 134.15 $ 201.18 $ 134.54 $ 144.41 Family Premium 282 $ 118.39 $ 134.15 $ 201.18 $ 134.54 $ 144.41 Composite 834 $ 93.83 $ 105.56 $ 154.22 $ 107.28 $ 112.70 Monthly Specific Premium $ 78,256.55 $ 88,035.52 $ 128,616.92 $ 89,470.14 $ 93,988.76 Annual Specific Premium $ 939,078.60 $ 1,056,426.24 $ 1,543,403.04 $ 1,073,641.68 $ 1,127,865.12 % Difference 12.50%64.35%14.33%20.10% Firm Through:6.7.23 Illustrative Illustrative Illustrative Lasers:None None Pending Large Claim Review Pending Large Claim Review Pending Large Claim Review Total Reinsurance Expense Annual Fixed Premium $939,078.60 $1,056,426.24 $1,543,403.04 $1,073,641.68 $1,127,865.12 % Difference 12.50%64.35%14.33%20.10% Maximum Cost Liability $939,078.60 $1,056,426.24 $1,543,403.04 $1,073,641.68 $1,127,865.12 % Difference 12.50%64.35%14.33%20.10% 5 *NNL: No New Laser RC: Rate Cap Recommendation •Renew with HM at $175,000 Specific Stop Loss level (per member). –Low Bid –+12.5% above current premium –Retains the “No New Laser” provision –Retains Rate Cap at 55% –HM offers consistency and partnership 6 Open Session Item SUBJECT: Hotel Rental Tax Funding Request, Maryland Symphony Orchestra PRESENTATION DATE: June 6, 2023 PRESENTATION BY: Susan Buchanan, Director, Office of Grant Management, Emily Socks, Director of Development, Maryland Symphony Orchestra. RECOMMENDED MOTION: Move to approve the request for Hotel Rental Tax funding from the Maryland Symphony Orchestra in the amount of $________, for direct expenses associated with the MSO Salute to Independence to be held on July 1 , 2023. REPORT-IN-BRIEF: The Maryland Symphony Orchestra has submitted a request for Hotel Rental Tax funding to support the MSO Salute to Independence which will be held at Hagerstown Community College. This year’s event will be on July 1, 2023. The amount of funding requested for this event by the Orchestra is $30,000. DISCUSSION: The Maryland Symphony Orchestra has submitted a request for $30,000 of Hotel Rental Tax funding to assist with costs associated with the MSO Salute to Independence. The event will be held on July 1 , 2023, at Hagerstown Community College. The total event budget is projected to be $92,500. The remaining costs will be funded through other grants and support from individual donors. The Board of County Commissioners has provided financial support to this event historically. In 2022, the Board of County Commissioners contributed $20,000 towards the direct expenses of the event. This event meets all 7 of the Board of County Commissioner’s goals and criteria for the use of Hotel Rental Tax Funds. FISCAL IMPACT: The Hotel Rental Tax Fund will be reduced by the amount of this award. Current uncommitted balance of the fund is $519,697.09. CONCURRENCES: N/A ALTERNATIVES: Deny the Maryland Symphony’s request for Hotel Rental Tax Funding. ATTACHMENTS: FY23 MSO Salute to Independence Hotel Rental Tax Funding Application AUDIO/VISUAL NEEDS: N/A Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County, Maryland Hotel Rental Tax Funding Grant Application 100 West Washington Street Room 2200 Hagerstown, Maryland 21740 240-313-2040 Organization/Agency: he Maryland Symphony Orchestra, Inc. (MSO) E-mail Address: esocks@marylandsymphony.org Address: 21 S. Potomac Street Hagerstown, MD 21740 Contact Person: Emil C. Socks y Title: Director of Development Phone Number: (301) 797-4000 Fax Number: 3017972314 Tax ID/Federal IDB: 52-1259358 Capital Request r Operating Request Project Classification: n Tourism/Attraction (1 Economic Development n Cultural C)Recreation Project Name: MSO Salute to Independence Project Start Date: my 1, 2023 Project End Date: my 1, 2023 Project Justification and Economic Benefit/Impact to the Visitor Industry, if Applicable Maryland Symphony Orchestra's annual "Salute to Independence,' presented in partnership with Hagerstown Community lege, is a project which meets all 7 priority funding goals of Washington County's Hotel Rental Tax Fund. In recent years the Jerstown-Washington County Convention and Visitors Bureau has conservatively estimated the "Salute's" direct local economic )act at $500,000. Drawing as many as 30,000 area residents, tourists, and elected officials to the event, the national arts advocacy anization, American's for the Arts, estimates the combined direct and indirect economic impact of the "Salute" atjust over $1.1 lion. This year's event, held at Hagerstown Community college, is estimated to bring 5,000 attendees as the MSO awaits a final ermination on returning to Antietam National Battlefield after construction is completed on the sites Visitors Center. This event ited spending sustains jobs, and generates revenues for local and state government, as well as for local and regional businesses, anizations and vendors. Anticipated Visitor Attendance and Impact on Hotel Rental Occupancy, if Applicable ally, the "Salute" draws as many as 30,000 attendees to Antietam National Battlefield each July from communities throughout and Western Maryland, Southern Pennsylvania, Northern Virginia, and the Panhandle of West Virginia. Surveys indicate ent of the attendees come from more than 50-miles away. According to statistics from the Hagerstown -Washington County tion and Visitors Bureau (CVB), Washington County's hotel occupancy rate in July is around 75-percent. On "Salute to idence" event weekends, that rate jumps to higher than 90-percent, with many hotels completely selling out. CVB leadership has ed that increase being largely due to "Salute" attendees. This years estimated attendance is 5,000 as the MSO awaits a final nation on returning to Antietam National Battlefield after construction is completed on the sites Visitors Center. Narrative Description of Project: Include purpose of project, outline of project procedures, intended results of project or any additional comments that support the need for project and/or merit as an event or activity designed to promote Washington County, Maryland. The purpose of the project is to produce the Maryland Symphony Orchestra's "Salute to Independence" at Hagerstown Community College on Saturday, July 1, 2023. The "Salute to Independence" is a one -day event, held on the first weekend of July. The "Salutes a celebration of our nation's independence through a concert of patriotic music performed by Washington County's and Western Maryland's only fully -professional orchestra. Historically, it's reach makes it the largest cultural, historical, and summer tourism event in Washington County each year. As was so eloquently stated in a Herald -Mail Editorial: "The value of the concert cannot be overestimated, It mixes tourism and the local community; history and entertainment; patriotism and reverence; culture and fireworks." For 36 years, this extraordinary concert has been held for the Washington County community and beyond. As a result of the project's longevity, the " Salute" is viewed as part of the historical and cultural fabric of Washington County. Attendees of the event expect to return year after year to participate in this celebration of America's freedom and to remember those who have served our nation through military service in the past -as well as the men and women who do so today. The "Salute" features the 70-member, fully professional, Maryland Symphony Orchestra in a concert of patriotic music led by Music Director Elizabeth Schulze who is currently in her 23rd season with the orchestra. The "Salute's" program this July will include the "Armed Forces Salute", "American Salute," and the "Stars and Stripes Forever" among other patriotic classics. The event will conclude with a spectacular 25-minute grand finale fireworks display. Bringing a 70-member orchestra and its equipment to perform at an outdoor venue is an expensive venture. The "Salute" requires staging, lighting, and an extensive sound and public address system, including portable back-up electric generators. The MSO pays for musicians, sound and public address system, generators and wiring, port a -potties, backstage and field tents, and of course, the fireworks. Other expenses include event insurance, rentals, music arrangement rentals and purchases, various fees, licenses and royalties including the fireworks permit, cartage fees for instruments, mileage per diem to musicians to Hagerstown and extra stagehands along with part-time production personnel to help with the set-up and take -down of chairs, music stands and other equipment along with additional assistance from Washington County Sheriffs Deputies. The direct expense budget for the 2023 "Salute to Independence" totals $92,500. Currently, the MSO has secured $51,000 toward the cash resources necessary to meet the direct and administrative expenses involved to produce this July's "Salute." This includes corporate sponsorships, grants from area foundations, contributions from small businesses, and donations from individuals. The MSO requests the committee to consider a $30,000 grant from the Hotel Rental Tax Fund of Washington County, MD. This request, representing an investment of staffing a percentage of the 70 piece orchestra and 5 Washington County Sheriffs Deputies for the July 1 st, 2023 "Salute" event. i I i A. Amount of Hotel Rental Tax Grant Funding Requested B. List Other Funding Sources and Their Respective Amounts Source: Alice Virginia and David W. Fletcher Foundation Source: rashington County Arts Council Source: Individual MSO Supporters C. Total Project/Event Funding (A+B) Itemize your total project budget into the appropriate classifications: A. Tourism Attraction (Be specific in expense break down): I B. Economic Development Enhancement (Be specific in expense breakdown): 30,000.00', 10,000.00 2,400.00 50,100 i C. Cultural Projects (Be specific in expense breakdown): irect costs - musicians, staging, equipment, Sherrifs Office and fireworks 81,500 located administrative expenses 11,000 D. Recreational Projects (Be specific in expense breakdown): - I Project Budget 92,500 Certification: Signature: We certify the information contained in this application is complete, accurate and fully discloses the scope and intent of our request for funding from the Hotel Rental Tax Fund. We agree to comply with the County's requests for information regarding the use of awarded funds and to provide access to accounting records related to these funds. We acknowledge that if expenditures of funds is approved, such approval will be for line -item -by -line -item expenditures, which must be adhered to within the maximum 10% line item deviation. We further acknowledge that any deviations beyond 10% allowable amount will require us to submit a program amendment which will have to be approved by the Office of Grant Management prior to any further expenditures. By signing this application, I/we accept and agree to be bound by the terms and conditions of Hotel Rental Tax Regulations as administered by the Washington County Commissioners in compliance with current State laws. I. .nee.. \4_.. _..... Date: 5.5.23 Applicant/Organization:IMaryland Symphony Orchestra, Inc. Recommended by: Date: -1 (7) Approve Director, Office of Grant Management C) Denied Recommended Award: Comments: Approved By: Date: F-I C) Approved County Administrator C) Denied Approved Award: Board of County Commissioner Approval (for requests of $25,000 and over): Approved by BCC: Date n Approved County Clerk G Denied Return Application To: Washington County Office of Grant Management 100 West Washington Street Room 2200 Hagerstown, Maryland 21740 240-313-2040 Open Session Item SUBJECT: Agriculture focused grant program titled Washington County Maryland Agricultural Innovation Grant. Funding request Washington County Hotel Rental Tax funds in the amount of $300,000 over next three fiscal years. PRESENTATION DATE: Tuesday, June 6, 2023 PRESENTATION BY: Leslie Hart, Business Development Specialist, Department of Business and Economic Development and Jonathan Horowitz, Director, Department of Business and Economic Development. RECOMMENDED MOTION: Approve the use of Hotel Rental Tax funds in the total amount of $300,000 to be paid out in 3 equal payments of $100,000 each in Budget year 2022-2023, $100,000 in Budget year 2023-2024 and $100,000 in Budget year 2024-2025. REPORT-IN-BRIEF: The Washington County Department of Business and Economic Development has developed an agricultural focused innovation grant program for Washington County Maryland agricultural producers and businesses. With the approval of this grant request, these agricultural grants will be available in the amount of $1,000.00 up to $25,000.00 to expand farms and agricultural business. Grant request examples include expand marketing efforts, business development and outreach, expand or add value added endeavors, increase farm viability, increase demonstration, conservation and research improvements, production building upgrading for physical structure used exclusively for animal agricultural purposes, business and operational supplies, construction improvements to assist with consumer/customer outreach, expand advertising, offer new promotions and for agricultural expansion products to cite a few examples. The full $100,000 total grant for 2022-2023 will be awarded to successful applicants following an application submittal along with necessary documentation. DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s landscape. With over 900 operating family farms and $153,725,000 in market value of products sold, agriculture is the largest economic driver in Washington County. FISCAL IMPACT: $100,000 or $300,000 from the Hotel Rental Tax Fund CONCURRENCES: N/A ALTERNATIVES: Option A: Approve $100,000 for one year only with fiscal and program review in Fall 2023 to determine program viability: Option B: Decline motion. ATTACHMENTS: AUDIO/VISUAL NEEDS: Board of County Commissioners of Washington County, Maryland Agenda Report Form Open Session Item SUBJECT: Agriculture – June is National Dairy Month PRESENTATION DATE: Tuesday, June 6, 2023 PRESENTATION BY: Danielle Weaver, Director, Public Relations and Marketing and Leslie Hart, Business Development Specialist, Department of Business and Economic Development RECOMMENDED MOTION: N/A REPORT-IN-BRIEF: National Dairy Month is celebrated every June. As one of Maryland’s largest agricultural commodities, milk and dairy products account for $150.5 million in farm receipts. (2020 data from USDA Economic Research Service) National Dairy month celebrates the value of milk and dairy products as part of a well-balanced diet for every American as well as the importance of milk production to the agricultural industry. All Washington County residents are encouraged to support our 103 county dairy farms and farmers whose labor brings us milk, ice cream, yogurt, cheese and many other nutritious foods. Especially Ice Cream! DISCUSSION: Washington County is excited to launch the third annual Washington County Ice Cream Trail. The Ice Cream Trail includes eleven locally owned and operated businesses. By participating in the Ice Cream Trail, you are supporting local businesses and local dairy farms. By supporting small businesses and agriculture, you’re also supporting the growth and economy of Washington County. As of June 6, 2023, the Ice Cream Trail map will be available in all eleven local participating ice cream establishments and can be downloaded from the Washington County website. Once you have visited the eleven Ice Cream Trail establishments and your map has been stamped by each location, submit the map to the Washington County Public Relations and Marketing Department at https://www.washco-md.net/ice-cream-trail-2023/ or by mail. All participants who complete the trail and submit the completed map will be entered into a raffle for prizes from our locally owned ice cream shops and Ice Cream Trail sponsors. FISCAL IMPACT: N/A CONCURRENCES: N/A ALTERNATIVES: N/A ATTACHMENTS: Ice Cream Trail Map print out. AUDIO/VISUAL NEEDS: Yes - Short video will be played as part of the presentation. Board of County Commissioners of Washington County, Maryland Agenda Report Form Washington County, MD has some of the best local ice cream spots in the state! Beat the heat with a tasty treat from any of the businesses located on the Ice Cream Trail map! 11 East Main St.Hancock, MD 100 East Main St.Sharpsburg, MD 16230 Long Delite LaneWilliamsport, MD POTOMAC STREETCREAMERY 9 Potomac StreetBoonsboro, MD 16904 Virginia Ave.Williamsport, MD SCOOP-A-LICIOUS& MORE 24949 Lake Wastler Dr.Cascade, MD 98 W. Washington St.Hagerstown, MD THE ICECREAM SHOP 13803 Maugansville Rd.Maugansville, MD 14911 National PikeClear Spring, MD SWEETSIES’EATS & TREATS 14325 Misty Meadow Rd.Smithsburg, MD 1033 Virginia Ave.Hagerstown, MD THEBIG DIPPER Thank you for participating in Washington County’s Ice Cream Trail! Journey to locally-owned ice cream shops across the County to receive a stamp on your Ice Cream Trail map. Once you have completed the trail, complete the online form that includes a photo of your completed map at www.washco-md.net or mail in your map to with your contact information (fillable area located at the bottom of page) to: Public Relations - 100 West Washington Street, Suite 2600, Hagerstown, MD 21740. Each person that submits a completed map will be entered into a prize drawing from one of our local sponsors that supported the Ice Cream Trail this year. Participating 2023 Ice Cream Trail Shops Buddy Lou’s - 11 East Main Street, Hancock, MD 21750 - Hours: Mon 11AM-8:30PM, Thurs 11AM-8:30PM, Fri-Sat 11AM-9PM, Sun 10AM-8PM Deliteful Dairy - 16230 Long Delite Lane, Williamsport, MD 21795 - Hours: Mon-Fri 10AM-6PM, Sat 9AM-6PM Maugansville Creamery - 13803 Maugansville Rd., Maugansville, MD 21750 - Hours: Mon-Fri 4PM-9PM, Sat-Sun 2PM-9PM Misty Meadow Farm Creamery - 14325 Misty Meadow Road, Smithsburg, MD 21783 - Hours: please call 301-842-2112 for hours Mountain Top Ice Cream Shop - 24949 Lake Wastler Drive, Cascade, MD 21719 - Hours: Sat-Sun 2PM-8PM Nutter’s Ice Cream - 100 East Main Street, Sharpsburg, MD 21782 CASH ONLY - Hours: Daily 2PM-8PM Potomac Street Creamery - 9 Potomac Street, Boonsboro, MD 21713 - Hours: Sun-Sat 12PM-9PM Scoop-A-Licious & More - 16904 Virginia Ave., Williamsport, MD 21795 - Hours: Mon-Fri 3PM-9PM Sat-Sun 1PM-9PM Sweetsies’ Eats & Treats - 14911 National Pike, Clear Spring, MD 21722 - Hours: Sun-Sat 11AM-10PM The Big Dipper - 1033 Virginia Ave., Hagerstown, MD 21740 - Hours: Sun-Thurs 12PM-10:30PM, Fri-Sat 12PM-11PM The Ice Cream Shop - 98 West Washington Street, Hagerstown, MD 21740 - Hours: Mon-Wed 10AM-3PM, Thurs-Fri 10AM-7PM, Sat 11AM-7PM Scan the QR code to find out more information on the participating Ice Cream Trail Shops and/or to download the Ice Cream Trail Map. Here are some of our awesome sponsors! Check our website for a full listing of sponsorships. MAIL IN ONLY: Needed info (print neatly please): Name: Address:E-mail: Phone Number: