HomeMy WebLinkAbout230207aJohn F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
February 7, 2023
OPEN SESSION AGENDA
7:00 AM STATE OF THE COUNTY PRESENTATION
Location: Fountain Head Country Club
13316 Fountain Head Road
Hagerstown, Maryland 21740
HOSTED BY: HAGERTOWN-WASHINGTON COUNTY CHAMBER OF
COMMERCE
9:00 AM DEPART FOR 100 WEST WASHINGTON STREET, HAGERSTOWN, MD
10:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: January 24, 2023
10:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
10:15 AM STAFF COMMENTS
10:25 AM CITIZEN PARTICIPATION
10:35 AM YOUTH MERITORIOUS AWARD PRESENTATION
Nicole Phillips, Grant Manager, Grant Management; Board of County Commissioners
10:45 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-23-0106) – TWO
(2) JOHN DEERE 5105M UTILITY TRACTORS
Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highway
Department
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-23-0107) –
UPFITTING OF TWO (2) JOHN DEERE 5105M UTILITY TRACTORS WITH MID-
MOUNT BOOM MOWER AND REAR FLAIL MOWER
Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highway
Department
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
February 7, 2023
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-23-0108) –
UPFITTING FOUR (4) EXISTING JOHN DEERE 5100M TRACTORS WITH MID-
MOUNT BOOM MOWERS
Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highway
Department
10:55 AM INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-23-0109) –
CHEVROLET TAHOES FOR THE SHERIFF’S OFFICE
Rick Curry, Director, Purchasing; Alan Matheny, Fleet Logistics and Commercial
Vehicle Enforcement, Sheriff’s Office
11:00 AM AUTOMATIC EXTERNAL DEFIBRILLATOR PURCHASE FOR WASHINGTON
COUNTY SHERIFF’S OFFICE
Tom Brown, Jr., Director, Emergency Management
11:05 AM WILLIAMSPORT LIBRARY PLANNING STUDY
Andrew Eshelman, Director, Public Works, Jenny Backos, Executive Director,
Washington County Free Library; Les Grim, President, L.S. Grim Consulting
Engineers; Brent Feight, President, BFM Architects
11:20 AM CLOSED SESSION - (To consider the acquisition of real property for a public purpose
and matters directly related thereto; To consult with counsel to obtain legal advice on a legal matter;
To conduct collective bargaining negotiations or consider matters that relate to the negotiations; To
discuss public security, if the public body determines that public discussion would constitute a risk to
the public or to public security, including: (i) the development of fire and police services and staff;
and (ii) the development and implementation of emergency plans; and To comply with a specific
constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a
particular proceeding or matter)
1:05 PM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: Youth Meritorious Award Presentation
PRESENTATION DATE: February 7, 2023
PRESENTATION BY: Nicole Phillips, Grant Manager, Grant Management; Board of County
Commissioners
RECOMMENDED MOTION: No motion or action is requested or recommended.
REPORT-IN-BRIEF: The following individual has been selected for the Youth Meritorious Award.
They were selected based on their scholastic achievement, leadership qualities, community service
performed or other positive contributions to their school or community.
Brianna Buskirk – Hancock Middle-Senior High School
Parent(s) – Betty Buskirk
Nominated by Deborah Cohill
DISCUSSION: N/A
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Student Summary
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Youth Meritorious Award Summary for:
Brianna Buskirk
Hancock Middle-Senior High School
Nominated by Deborah Cohill
Parent(s) – Betty Buskirk
Deborah Cohill endorsed the following:
Brianna is a student in the bio-medical sciences program at Boyd J Michael Technical High School.
She is the president of the Rotary Interact Club at Hancock Middle/Senior High School. She is a fine
athlete and has played volleyball all of her school years. She coached younger girls in the Washington
County Recreation Program at HCC. She has lettered in both volleyball and softball. While doing all
of these other activities, Brianna has maintained a 4.2 gpa. In fulfilling her desire to give back to her
community, Brianna is currently enrolled in the University of Maryland EMT instruction program. She
volunteers as many hours as possible at Hancock Rescue Squad. Brianna is also a familiar (and cheery)
face at the Interfaith Service Coalition where she helps with their food bank program serving the
disadvantaged in her community. In close, I can only say that Brianna is one of the most grounded,
well-rounded and motivated young people that I have had the opportunity to know. She is bright, she
is kind and she is a leader! I can't wait to see what the future holds for her.
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-23-0106) – Two (2) John Deere
5105M Utility Tractors
PRESENTATION DA TE: February 7, 2023
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Zane Rowe,
Deputy Director, Highway Department
RECOMMENDED MOTION: Move to authorize by Resolution, for the Highway Department
to purchase two (2) new John Deere 5105M Utility Tractors from Gladhill Tractor Mart, Inc. of
Frederick, Maryland for a total cost of $152,746.64 and to utilize another jurisdiction’s contract
that was awarded by Sourcewell, (Contract 110719-JDC) to John Deere & Company of Cary, NC .
REPORT-IN-BRIEF: The Highway Department is requesting to purchase two (2) New John
Deere 5105M Utility Tractors to replace two (2) 2006 John Deere mowers; One of the existing
mowers has an odometer reading of 8,203 hours and the other has a reading of 7,694 hours, both
exceeding the County’s Vehicle and Equipment Types and Usage Guidelines. The County’s
replacement guidelines for utility tractors is recommended at a ten (10) year economic life cycle.
The replaced utility tractors will be advertised on GovDeals.com for auctioning.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) 1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a part to the original contract. Sourcewell, a cooperative
purchasing group solicited the resulting agreement. If the Board of County Commissioners
determines that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the procurement of the equipment in accordance with the Public
Local Laws referenced above that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with the direct cost savings in the purchase of this equipment because of
economies of scale this contract has leveraged. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid.
Acquisition of the equipment by the Sourcewell contract and eliminating our County’s bid process
would result in an administrative and cost savings for the Highway Department and Purchasing
Department in preparing specifications.
DISCUSSION: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan (CIP)
account 600400 -10-20010 EQP042
CONCURRENCES: Andrew Eshleman – Director of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: John Deer Quote 27726603 dated 1/30/23
AUDIO/VISUAL NEEDS: N/A
Selling Equipment
Quote Id: 27726603 Customer Name: WASHINGTON COUNTY HIGHWAY DEPT
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
Deere & Company
2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53
ALLPURCHASE ORDERSMUSTBE SENT
TO DELIVERING DEALER:
Gladhill Tractor Mart, Inc.
5509 Mt. Zion Road Frederick, MD 21703
301-663-6060jacksmail@gladhilltractor.com
JOHN DEERE 5105M Utility Tractor
Hours:
Stock Number:
Contract: Sourcewell Ag Tractors 110719-JDC (PG 1 P CG
70)
Price Effective Date: November 1, 2022
Selling Price *
$76,373.32
*Price per item -includes Fees and Non-contract items
Code Description Qty List Price Discount% Discount Contract Extended
Amount Price Contract
Price
19BGPY 5105M Utility Tractor 1 $79,345.00 22.00 $17,455.90 $61,889.10 $61,889.10 . ·.• 'c:ks • :·�.ti§ffifi'1!t51IgRtiQ'#sJ�,r t;J11if .
182A Less AutoTrac ™/Less 1 $ 0.00 22.00 $ 0.00 $ 0.00 $ 0.00
!SOBUS
183A
0202
0409
0500
1380
1799
1950
2055
2120
2410
2511
3025
3325
3400
3820
4000
4010
JDLink ™ Capable
United States
English Operators Manual
Less Package
PowrReverser ™ 16F/16R
40 km/h
Less Loader Prep Package
Less Application
Standard Cab
Air Suspension seat
Instructional Seat with Seat
belt
Mirror Telescopic LH & RH
Corner Post Deluxe Exhaust
2 Mechanical Stackable
Rear SCV
Less Mid SCVs
Two Speed PTO -540/540E
Less Front Hitch
Mechanical Rear Hitch
Control
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
411 O Telescoping Draft Links with 1
Ball End -Category 2
4160 LH Only Adjustment Lift Link 1
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 14,681.00
$1,037.00
$ 684.00
$ 373.00
$ 737.00
$ 0.00
$ -1, 147.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Confidential
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
$ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
$ 0.00 $ 0.00 $ 0.00
$3,229.82 $11,451.18 $11,451.18
$ 228.14 $ 808.86 $ 808.86
$ 150.48 $ 533.52 $ 533.52
$ 82.06
$ 162.14
$ 0.00
$ -252.34
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 290.94
$ 574.86
$ 0.00
$ -894.66
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 290.94
$ 574.86
$ 0.00
$ -894.66
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
DEERE
Selling Equipment
Quote Id: 27726603 Customer Name: WASHINGTON COUNTY HIGHWAY DEPT
ALL PURCHASE ORDERS MUST BE MADE OUT
TO (VENDOR):
ALL PURCHASE ORDERS MUST BE SENT
Deere & Company
2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53
4210
4310
4420
5010
5090
5133
5999
6040
6203
8731
Mechanical Center Link with 1
Ball Ends - Category 2
Basic Drawbar 1
LH & RH Stabilizer Bar 1
Flange Axle 1
Steel Rear Wheels 1
460/85R30 (18.4R30) R1W 1
Radial
No Tire Brand Preference
MFWD Front Axle
1
1
320/85R24 (12.4R24) R1W 1
Radial
Full LED Lighting Package 1
with Headlights
TO DELIVERING DEALER:
Gladhill Tractor Mart, Inc.
5509 Mt. Zion Road Frederick, MD 21703
301-663-6060jacksmail@gladhilltractor.com
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 669.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
22.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 147.18
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 521.82
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 521.82
Standard Options Total $17,034.00 $ 3,747.48 $13,286.52 $13,286.52
1900
1880
SJ23950
Setup
•te�t1R�19:g�,�PUii'1�lt,tqg�iJi(r•�l9i�i]i�r��t·Less Display 1 $ 0.00 0.00 $ 0.00
Less Receiver 1 $ 0.00 0.00 $ 0.00
Technology Options Total $ 0.00 $ 0.00
; t)e�•�t'AJ.'tii�ffi#�iiM,JN§n�qoht�tl�tlOpen Piff.arket
Crankshaft Adapter Kit 1 $ 997.70 0.00 $ 0.00
Setup 1 $ 200.00 0.00 $ 0.00
Dealer Attachments Total $1,197.70 $ 0.00
Value Added Services
Total
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 997.70 $ 997.70
$ 200.00 $ 200.00
$1,197.70 $1,197.70
$ 0.00 $ 0.00
Total Selling Price $ 97,576.70 $ 21,203.38 $ 76,373.32 $ 76,373.32
Confidential
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-23-0107) – Upfitting of Two (2)
New John Deere 5105M Utility Tractors with Mid-mount Boom Mower and Rear Flail Mower.
PRESENTATION DATE: February 7, 2023
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Zane Rowe,
Deputy Director, Highway Department
RECOMMENDED MOTION: Move to authorize by Resolution, for the Highway Department
to purchase the equipment and installation for two (2) Mid-mount Boom Mowers and two (2) Rear
Flail Mowers for the upfitting of the two (2) New John Deere 5105M Tractors for a total cost of
$190,105.28 and to utilize another jurisdiction’s contract that was awarded by Sourcewell,
(Contract 070821-TGR) to Tiger Corporation of Sioux Falls, SD.
REPORT-IN-BRIEF: The Highway Department is requesting the purchase of the equipment
and installation for the upfitting of the two (2) New John Deere 5105M Utility Tractors to replace
two (2) 2006 John Deere mowers, both exceeding the County’s Vehicle and Equipment Types and
Usage Guidelines. The County’s replacement guidelines for utility tractors is recommended at a
ten (10) year economic life cycle. The replaced utility tractors will be advertised on GovDeals.com
for auctioning.
The mowers will be used for the ongoing maintenance of roadside vegetation. The addition o f the
booms will allow for the clearing of higher vegetation and also for reaching behind guardrails and
up on banks that cannot be reached with side flails. Thus, making for safer roads for the traveling
public.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) 1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a part to the original contract. Sourcewell, a cooperative
purchasing group solicited the resulting agreement. If the Board of County Commissioners
determines that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the procurement of the equipment in accordance with the Public
Local Laws referenced above that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with the direct cost savings in the purchase of this equipment because of
economies of scale this contract has leveraged. Additionally, the County will realize savings
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid.
Acquisition of the equipment by the Sourcewell contract and eliminating our County’s bid process
would result in an administrative and cost savings for the Highway Department and Purchasing
Department in preparing specifications.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan (CIP)
account 600400 -10-20010 EQP042.
CONCURRENCES: Andrew Eshleman – Director of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Tiger Mowers Quote PRH110222 dated 1/4/2023
AUDIO/VISUAL NEEDS: N/A
PRICE LIST C
PRICE LIST A
TRACTORS
SOURCEWELL TIGER QUOTE SHEET
1-Nov-2022
Bill To: Washington County, MD
Ship to: Gladhill Tractor
End User
Washington
End User Contact
Jack Reynar
Quote#
PRH110222
Dealer Contact
Will Fogelsa
DLR Phone/Fax
Dealer Email
Instructioi
MD
PO#
Order Date:
Quote Date: 01/04/23
Requested ship date:
State contract order 070821-TGR
Sourcewell Member#
BENGAL SERIES
,
Please direct questions to:
Ph: 800-843-6849 EXT 3
email all quotes in excel format
to:orders@tigermowers.com
HOW TO ORDER: You must select one item from Sections 1, 2, & 3 for a complete Boom Mower.
gt Order Code Description A rox. flbsl List Price Disc Sourcewell
Y P PP n...
18% $
-
SECTION 1 - Choose a Base Unit
1 BB-18 Mid -mount Boom Mower (1300 Ito wheel weight)
3950
$
39,606
18% $
32,476.92
BB-22 Mid -mount Boom Mower (1700 lb wheel weight)
4110
$
46,572
18% $
-
BB-24 Mid -mount Boom Mower (1700 lb wheel weight)
4250
$
51,552
18% $
-
INCLUDES: Boom Arms, Mounting system, Wheel Weight, Mower Hydraulic Drive
System, Operator Safety Screen/Poly, 3 Pt Open Stow System
1 30S-BB-EXT 30S Boomrest Extension Bracket
22
$
597
18% $
489.54
SECTION 2 - Choose a Cutter Head
MULCHER
1 ML36-BNGCHN 36" Mulcher Head with Quad Cut Teeth - Rear Chain
925
$
26,274
18% $
21,544.68
ML36-BNGRUB 36" Mulcher Head with Quad Cut Teeth - Rear Rubber Flap
925
$
26,233
18% $
-
SECTION 3 - Choose a Hydraulic Controls Options
1 JSTK Joystick, Electro-hydraulic and Valve Kit
80
$
18,304
18% $
15,009.28
SECTION 4 - Installation Charge
1 Field Mnt Installation of complete boom mower system
$
8,446
18% $
6,925.72
SECTION 5 - BOOM MOWER OPTIONS
Hydraulic Actuator in lieu of standard swivel - Verify tractor model
450
$
6,975
18% $
-
1 Wheel Weight -500lb.
500
$
1,679
18% $
1,376.78
Wheel Weight - upcharge from 1700 to 2550 Ibs of counter balance.
850
$
2,599
18% $
-
AXSTAB HYD Cylinder Axle Stabilizer Kit - Verify tractor model
55
$
1,876
18% $
AXSTAB TIMBREN Timbren Axle Stabilizer Kit - Verify Tractor Model
25
$
583
18% $
BPS-BNGL Electronic Boom Positioning System
12
$
1,672
18% $
P GUARD Pump Guard
26
$
320
18% $
-
1 P/G GUARD Pump/Grille Guard
39
$
657
18% $
538.74
ADDITIONAL OPTIONS FROM PRICE LIST
12 Dealer PDI (prep,del!very,installation) Hourly Rate
Net Per Hour
$
230
$
2,760.00
1 RF-90SD Flail, Rear Mount 90", STANDARD CUT
1159
$
16,766
18% $
13,748.12
1 Mounting Installation of complete mower system
$
223
18% $
182.86
Totals $ 95,052.64
TRACTOR INFORMATION REQUIRED: Transmission 32x16 Power Reverser
Make/Model: John Deere 5105M Cab Type
Tire size 11.2x24 Front 2WD or MFWD
16.900 Rear
All prices are FOB Destination.
Prices are subject to change without notice.
All prices are FOB Destination.
Bengal - 18, 22, 24 Prices are subject to change without notice.
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-23-0108) – Upfitting four (4)
existing John Deere 5100M tractors with Mid-mount Boom Mowers.
PRESENTATION DATE: February 7, 2023
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department and Zane Rowe,
Deputy Director, Highway Department
RECOMMENDED MOTION: Move to authorize by Resolution, for the Highway Department
to purchase four (4) Mid-mount Boom mowers to upfit four (4) existing John Deere 5100 M
Tractors for a total cost of $324,486.64 and to utilize another jurisdiction’s contract that was
awarded by Sourcewell, (Contract 070821-TGR) to Tiger Corporation of Sioux Falls, SD .
REPORT-IN-BRIEF: The Highway Department is requesting to purchase the equipment and
installation for the upfitting of four (4) existing John Deere 5100M Tractors to replace four (4)
side flail mowers that are 5 - 6 years old. The replaced utility tractors will be advertised on
GovDeals.com for auctioning.
The mowers will be used for the ongoing maintenance of roadside vegetation. The addition of the
booms will allow for the clearing of higher vegetation and also for reaching behind guardrails and
up on banks that cannot be reached with side flails. Thus, making for safer roads for the traveling
public.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) 1-106.3
provides that the Board of County Commissioners may procure goods and services through a
contract entered into by another governmental entity, in accordance with the terms of the contract,
regardless of whether the County was a part to the original contract. Sourcewell, a cooperative
purchasing group solicited the resulting agreement. If the Board of County Commissioners
determines that participation by Washington County would result in cost benefits or administrative
efficiencies, it could approve the procurement of the equipment in accordance with the Public
Local Laws referenced above that participation would result in cost benefits or in administrative
efficiencies.
The County will benefit with the direct cost savings in the purchase of this equipment because of
economies of scale this contract has leveraged. Additionally, the County will realize savings
through administrative efficiencies as a result of not preparing, soliciting and evaluating a bid.
Acquisition of the equipment by the Sourcewell contract and eliminating our County’s bid process
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
would result in an administrative and cost savings for the Highway Department and Purchasing
Department in preparing specifications.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the department’s Capital Improvement Plan (CIP)
account 600400 -10-20010 EQP042
CONCURRENCES: Andrew Eshleman – Director of Public Works
ALTERNATIVES: N/A
ATTACHMENTS: Tiger Mower Quote PRH010423 dated 1/04/2023
AUDIO/VISUAL NEEDS: N/A
PRICE LIST C TRACTORS
,!'RICE LIST A
SOURCEWELL TIGER QUOTE SHEET
1-Nov-2022
Bill To:
Washington County, MD
Ship to:
Gladhill Tractor
End User
Washington County, MD
End User Contact
Jack Re nard
PO#
Quote#
PRHO10423
Order Date:
Dealer Contact
Will Fogelsanger
Quote Date: 01/04/23
DLR Phone / Fax
Requested ship date:
Dealer Email
State contract order 070821-TGR
Sourceweil Member #
BENGAL SERIES
7 F F"T
7im'F111i'
i
Please direct questions to:
Ph: 800-843-6849 EXT 3
email all quotes in excel format
to:orders@tigermowers.com
slut snit- i - Kotary or maa (boom Reach from 17.5' to 26.3.)
HOW TO ORDER: You must select one item from Sections 1, 2, & 3 for a complete Boom Mower.
Qty
Order Code Description
Approx. (Ibs)
List Price
Disc
Sourcewell
Price
Add tractor on next line when required
— I
_-_ ..
18% $
-
SECTION 1 - Choose a Base Unit
1
BB-18 Mid -mount Boom Mower (1300 lb wheel weight)
3950
$ 39,606
18% $
32,476.92
BB-22 Mid -mount Boom Mower (1700 lb wheel weight)
4110
$ 46,572
18% $
-
BB-24 Mid -mount Boom Mower (1700 lb wheel weight)
4250
$ 51,552
18% $
-
INCLUDES: Boom Arms, Mounting system, Wheel Weight, Mower Hydraulic Drive
System, Operator Safety Screen/Poly, 3 Pt Open Stow System
1
30S-BB-EXT 30S Boomrest Extension Bracket
22
$ 597
18% $
489.54
SECTION 2 - Choose a Cutter Head
ROTARY
RT50D 50" Rotary head with Disk/Brush Knives & Hydraulic Door
815
$ 17,185
18% $
-
RT50B 50" Rotary Head with Blade Bar/Brush Knives & Hydraulic Door
740
$ 17,009
18% $
RT50G 50" Rotary head with DisklGrass Knives & Hydraulic Door
815
$ 17,138
18% $
RT50D-SW 50" Rotary Swivel Head, DiskBrush Knives & Hydraulic Door
950
$ 17,724
18% $
RT508-SW 50" Rotary Swivel Head, Blade Bar/Brush Knives & Hyd Door
950
$ 17,544
18% $
RT60B 60" Rotary Head with Blade Bar/Brush Knives & Hydraulic Door
840
$ 19,967
18% $
-
RT60B-SW 60" Rotary Swivel Head, Blade Bar/Brush Knives/Hyd Door - BB-22124ONLY)
950
$ 20,500
18% $
-
RT60DG 60" Rotary Head with Disk/Grass Knives & Hydraulic Door
915
$ 20.155
18% $
-
FLAIL
18% $
-
FL50LBG 50" Flail Head with Light Brush/Grass Knives (LBG)
800
$ 19,605
18% $
-
FL50MBG 50" Flail Head with Medium Brush/Grass Knives (MBG)
808
$ 20,637
18% $
-
FL50HDB 50" Flail Head with Heavy Duty Brush Knives (HDB)
815
$ 20,685
18% $
-
FL63G 63" Flail Head with Grass Knives
855
$ 20,155
18% $
-
MULCHER
1
ML36-BNGCHN 36" Mulcher Head with Quad Cut Teeth - Rear Chain
925
$ 26,274
18% $
21,544.68
ML36-BNGRUB 36" Mulcher Head with Quad Cut Teeth -_Rear Rubber Flap_
925
$ 26,233
18% $
-
SECTION 3 - Choose a Hydraulic Controls Options
_
CBL Cable Controls and Lift Valve Kit
78
$ 7,278
18% $
-
1
JSTK Joystick, Electro-hydraulic and Valve Kit
80
$ 18,304
18% $
15,009.28
SECTION 4 - Installation Charge
Factory Mnt Installation of complete boom mower system
$ 8,446
18% $
-
1
Field Mnt Installation of complete boom mower system
$ 8,446
18% $
6,925.72
SECTION 5 - BOOM MOWER OPTIONS
Hydraulic Actuator in lieu of standard swivel - Verify tractor model
450
$ 6,975
18% $
-
Wheel Weight- up charge from 1300 to 1700lbs of counter balance.
400
$ 2,136
18% $
-
1
Wheel Weight - 500 lb.
500
$1,679
18% $
1,376.78
AXSTAB HYD Cylinder Axle Stabilizer Kit- Verify tractor model
55
$ 1,876
18% $
-
AXSTAB TIMBREN Timbren Axle Stabilizer Kit - Verify Tractor Model
25
$ 583
18% $
BPS-BNGL Electronic Boom Positioning System
12
$ 1,672
18% $
P GUARD Pump Guard
26
$ 320
18% $
-
1
P/G GUARD Pump/Grille Guard
39
$ 657
18% $
538.74
ADDITIONAL OPTIONS FROM PRICE LIST
12
Dealer PDI (prep,delivery,installation) Hourly Rate
Net Per Hour
$ 230
$
2,760.00
1G I UK INFUKMAIIUN KtUUIKhU: Iransmission J4
e/Model: John Deere 5100M Cab Type
size 320/85R24 Front 2WDorMFWD MF
460/85R30 Rear
All prices are FOB Destination.
Prices are subject to change without notice.
All prices are FOB Destination.
Bengal - 18, 22, 24 Prices are subject to change without notice.
EIRVAR;
2 -184 . 6
Open Session Item
SUBJECT: Intergovernmental Cooperative Purchase (INTG-23-0109) – Chevrolet Tahoe for the
Sheriff’s Office
PRESENTATION DATE: February 7, 2023
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department; Alan Matheny, Fleet
Logistics and Commercial Vehicle Enforcement, Sheriff’s Office.
RECOMMENDATION: Move to authorize by Resolution, the Sheriff’s Office to purchase two (2)
new 2023 Chevrolet Tahoe’s, one (1) in the amount of $43,743 and one (1) in the amount of $44,548
for the total cost in the amount of $88,291from Hertrich Fleet Services, Inc. of Milford, DE and to
utilize another jurisdiction’s contract that was awarded by the State of MD (Contracts #001B2600367
and #001B2600312).
REPORT-IN-BRIEF: The Sheriff’s Office is requesting to purchase two (2) Tahoe’s to replace two
warrant squad vehicles that exceed the County’s Vehicle and Equipment Types and Usage Guidelines.
The County initiated for the Vehicle and Equipment Types and Usage Guideline in 2001. The County’s
replacement guidelines for less than 19,500 lbs. GVWR is recommended at a ten (10) year economic
life cycle. The replaced vehicles will be sold on GovDeals.
The Code of Public Laws of Washington County, Maryland (the Public Local Laws) 1-106.3 provides
that the Board of County Commissioners may procure goods and services through a contract entered
into by another governmental entity, in accordance with the terms of the contract, regardless of whether
the County was a part to the original contract. If the Board of County Commissioners determines that
participation by Washington County would result in cost benefits or administrative efficiencies, it could
approve the procurement of the vehicles in accordance with the Public Local Laws referenced above
that participation would result in cost benefits or in administrative efficiencies.
The County will benefit with the direct cost savings in the purchase of these vehicles because of
economies of scale this contract has leveraged. Additionally, the County will realize savings through
administrative efficiencies as a result of not preparing, soliciting and evaluating a bid. Acquisition of
these vehicles by utilizing the State of MD contract and eliminating our county’s bid process would
result in an administrative and cost savings for the Sheriff’s Office and Purchasing Department in
preparing specifications.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Sheriff’s Office Capital Improvement Budget (CIP)
budget 600300-30-11310-VEH006.
CONCURRENCES: Sheriff
ATTACHMENTS: Hertrich’s quote.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
HeRTRICH FLEET SERVICES, INC.
1427 Bay Road Milford, DE 19963
(800) 698-9825
Ford - Chevrolet - Dodge -jeep
Lincoln - Mercury - Buick - GMC - Toyota - Nissan
(302) 422-3300
STOCK C23031
Fax: (302) 839-0555
MARYLAND STATEWIDE CONTRACT 2023 SUVS — BPO# 001132600367
TYPE 10 - TAHOE SSV UTILITY
2023 Chevrolet Tahoe SSV
Includes Standard Equipment - 40/20/40 Split Bench Front Seat
5.3L V8 ECOTEC3, Vinyl Floor, Power Windows/Locks/Mirrors. Bluetooth, Rear Camera
Code
Description
Amount
CK15706
2023 Chevrolet Tahoe SSV 4WD
$ 41,886
886
AMF
4 Extra FOBS (programmed)
$225
6.13
Wiring, Grille Lamps & Siren Speakers
$ 92
6.14
Wiring, Horn & Siren Circuit
$ 55
6C7
Red / White Auxiliary Dome Light
$ 170
AKO
Deep Tinted Glass
$ 295
A95
Front Bucket Seats w/Full Console (non -removable)
$ 350
1330/658
Carpet w/ Carpeted Mats
$ 275
CRS
Cloth Rear Seats
N/C
PQA
Fleet Safety Package -Includes: Forward Collision Alert, Lane Keep Assist, Lane
Departure Warning, Auto Emergency Braking, Front Pedestrian Braking
$ 395
Interior
Jet Black Premium Cloth
No Charge
Colors
GXD — Sterling Gray
Total for Vehicle
$ 43,743
Please contact us with any questions or to place an order.
Susan Hickey - shickev@hertrichfleet.com - or call 800-698-9825
"A Member of the HeRTRICH Family of Automobile Dealerships"
HeRTRICH FLEET SERVICES, INC.
1427 Bay Road Milford, DE 19963
(800)698-9825
Ford - Chevrolet - Dodge -jeep
Lincoln - Mercury - Buick - GMC - Toyota - Nissan
(302)422-3300
Stock C23124
Fax: (302) 839-0555
MARYLAND STATEWIDE CONTRACT 2023 POLICE — BPO# 001132600312
TYPE 10-P: TAHOE POLICE PURSUIT UTILITY
2023 Chevrolet Tahoe PPV
Includes Standard Equipment - 40/20/40 Split Bench Front Seat w/ Center Section Deleted,
5.31- V8 ECOTEC3, Vinyl Floor / Vinyl Rear Seat, Bluetooth, Rear Camera
V
Code
Description
Amount
CC15706
2023 Chevrolet Tahoe PPV 2WD
$ 38,985
4WD / CK
Four Wheel Drive
$ 3,976
AMF
4 Extra FOBS (programmed)
$ 225
6.13
Wiring, Grille Lamps & Siren Speakers (no longer available 2021)
$ 92
6.14
Wiring, Horn & Siren Circuit
$ 55
6.17
Headlight & Tail Light Flashers (needs connecting)
$ 50
6C7
Red / White Auxiliary Dome Light
$ 170
AKO
Deep Tinted Glass
$ 295
Interior
Jet Black Premium Cloth
Colors
9V7 — Special Paint — Dark Blue
$ 700
Total for Vehicle
$ 44,548
Please contact us with any questions or to place an order.
Susan Hickey - shickev hertrichfleet.com - or call 800-698-9825
"A Member of the HeRTRICH Family of Automobile Dealerships"
Open Session Item
SUBJECT: Automatic External Defibrillator Purchase for Washington County Sheriff’s Office
PRESENTATION DATE: Tuesday February 7, 2023
PRESENTATION BY: Tom Brown, Jr., Director of Emergency Management
RECOMMENDED MOTION: Move to utilize funds from the Local Assistance and Tribal
Consistency Fund and CIP reserves and authorize the purchase of 59 Automatic External Defibrillators,
including 59 extra device pads, for a total of $136,075.24 under State contract BPO 001B1600023 as an
intergovernmental purchase.
REPORT-IN-BRIEF: This purchase will allow for one Automatic External Defibrillator to be placed
in each Washington County Sheriff’s Office patrol vehicle. Law enforcement officers will now have
this potentially life saving device available when responding to emergency calls where a cardiac event
is occurring increasing the chance of a successful outcome for the patient.
DISCUSSION: Recently in the news, the quick use of an automatic external defibrillator has been
credited with saving the life of a professional athlete. Law Enforcement Officers, who actively patrol
neighborhoods and communities, can at times arrive at the scene of an emergency call where a cardiac
event is occurring before EMS personnel. Providing readily available access to this device allows Law
Enforcement the ability to begin life saving measures while EMS personnel arrive on scene giving the
patient a greater chance of survival.
FISCAL IMPACT: The county was recently awarded $100,000 from the Local Assistance and Tribal
Consistency Fund (LATCF). These funds are an extension of American Rescue Plan Act
appropriations. LATCF funds may be used in the same manner as funds generated from general revenue
sources; however, these funds may not be used for lobbying expenses. This purchase of AED
Equipment is a qualifying LATCF expense. The equipment is recommended to be funded from LATCF
funds of $100,000, and the remainder of $36,075.24 from CIP Reserves.
CONCURRENCES: John Martirano, County Administrator
Michelle Gordon, Chief Financial Officer
Rick Curry, Director of Purchasing
Susan Buchanan, Director Grant Management
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Williamsport Library Planning Study
PRESENTATION DATE: February 7, 2023
PRESENTATION BY: Andrew Eshleman, Director of Public Works; Jenny Bakos, Executive
Director, Washington County Free Library; Les Grim, President, L.S. Grim Consulting Engineers; and
Brent Feight, President, BFM Architects
RECOMMENDED MOTION: For Informational Purposes Only
REPORT-IN-BRIEF: Present an overview of the Williamsport Library Study.
DISCUSSION: Following through on the FY23 Capital Improvement Plan, a study was
commissioned to evaluate options for the Williamsport Library. An overview of the study will be
provided to seek feedback on the findings for future project considerations.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Williamsport Planning Study
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Williamsport Library Planning Study
Williamsport, MD
for the
Commissioners of Washington County MD
Contract No. PUR-141
Facility Design Services
Task 12
Prepared by:
L.S. Grim Consulting Engineers, Inc.
Hagerstown, MD
in association with
Frederick Seibert & Associates
Hagerstown, MD
Bushey Feight Morin Architects Inc.
Hagerstown, MD
January 30, 2023
Page 1
TABLE OF CONTENTS
A. Foreword
B. Executive Summary
C. Library Operating Issues
D. Evaluation of Existing Library Building
E. Evaluation of Murphy-Dittenhafer Option 3
F. Long Term Operations of Single Library Site vs. Two (2) Library Sites
G. Potential Funding and Grant Availability Considerations
H. Summary & Recommendations
I. Appendix
Page 2
A. Foreword
This study has been prepared for the Commissioners of Washington County, Maryland in order to
determine the best alternative for the improvements of the Williamsport Library, a branch of the
Washington County Free Library located in Hagerstown, Maryland.
L.S. Grim Consulting Engineers, Inc. in association with Frederick-Seibert and Associates, Inc. and
Bushey Feight Morin Architects Inc. wish to acknowledge the assistance from the following:
Andrew Eshleman, PE, Director of Public Works for Washington County Maryland
and
Jenny Bakos, Executive Director of the Washington County Free Library
B. Executive Summary
The consulting team of L.S. Grim Consulting Engineers in association with Frederick Seibert &
Associates and Bushey Feight Morin Architects were tasked to provide an analysis of renovating the
existing Williamsport Library in comparison to a new proposed facility located on Hopewell Road on
land offered adjacent to the Milestone Apartments. The graphic below indicates both the existing
and proposed library sites in relation to the Town of Williamsport boundary.
At this point, we wish to acknowledge our appreciation for guidance from Andrew Eshleman, P.E.,
Washington County Public Works Director, and Jenny Bakos, Executive Director of the Washington
County Free Library.
The estimated cost to renovate the existing facility is $16,600,000 in comparison to the estimated
cost of a new facility at $16,200,000.
Page 3
Though the cost differential may be considered minimal, the cost of renovation can still be greatly
impacted by unknown costs for abatement and requirements for stormwater structures within a
100-year flood plain, if even permitted at all.
In addition, both vehicle and pedestrian access to the existing facility must overcome many
obstacles to make it a serviceable facility that will serve the community in future years.
At this time, it is recommended that the Washington County Commissioners and the Washington
County Free Library pursue the construction of a new 25,800 square foot facility proposed to be
constructed adjacent to the Milestone Apartments.
For this facility to properly serve the Williamsport community, we would encourage both
Washington County and the Town of Williamsport to preserve and protect this property from
development that would be detrimental to its existence and use.
C. Library Operating Issues (the following narrative was prepared by Jenny Bakos)
Per the 2022 Facilities Assessment, completed by Entech Engineering (Appendix A), the
Williamsport Library is considered in “poor” condition, with a total project cost through 2042
estimated at $1,204,210.
A new facility would address three major needs: community space, a garage and office space for
the Bookmobile and Outreach Services, and the functionality of a 21st century library.
The Williamsport community deserves a community space that will be available to everyone,
capable of hosting large scale events and be free for government partners to use as need arises.
Providing such a space is crucial to any library and falls in line with Washington County Free
Library’s Strategic Plan to provide space for a variety of needs.
Moving the Bookmobile and Outreach Services office to the new Williamsport facility will allow
space for Outreach Services to grow and offer expanded services to the Washington County
community; the Fletcher Library downtown is limited in its garage offerings, and the most
successful methods of service to community partners is through several vehicles that can be
deployed in a variety of ways. Housing and navigating these vehicles in a downtown environment
have proven challenging throughout the years, and the Williamsport community’s superior
proximity to major highways will allow us to grow our services even more.
The functionality of the central portion of a new Williamsport library should focus on accessibility
and the ability to provide newer technology to the community. Currently the Williamsport library is
not compliant with the ADA act of 1990; it has no dedicated parking space and is difficult for some
community members to physically navigate. The new facility will not only have a single floor design
but will provide ample space for the growing Williamsport community’s material (books and
movies) and programming (story times and book clubs) needs. Additionally, old wiring and
infrastructure in the current building, along with lack of space, has made it difficult to
accommodate newer technologies that the Williamsport community deserves.
D. Evaluation of Existing Library Building
1. Overview of Existing Conditions and Available Square Footage
The Williamsport Library was originally construction in 1936 and is located at 104 East
Potomac Street (US Route 11), Williamsport, MD.
Recently, Bushey Feight Morin Architects Inc. has completed a field survey of the existing
two (2) story masonry facility to determine the actual square footage which resulted in the
determinate that each floor was approximately 4,280 sf for a total building square footage
of 8,560 sf.
As identified in the Executive Summary (Appendix A) the facility is in need of extensive
systems renovations that would permit the building to become a functional safe facility.
Page 4
However, the building is located adjacent to a 100-year floor plan that restricts the
buildings expansion.
In addition, access to the facility both vehicular and pedestrian, is difficult requiring one to
negotiate the traffic off East Potomac Street or also known as US Route 11.
To create a facility comparable to the proposed new 25,800 sf facility to be located
adjacent to the Milestone Apartments, a new addition of approximately 17,240 sf will be
required.
2. Concept of Proposed Site and Building Addition
3. Preliminary Cost Estimate of Systemic Upgrades/ Renovations/ Addition
Page 5
4. Impact
a. Positive
i. Maintains Library presence in Williamsport proper.
ii. Facility is commemorative / memorial to past event that impacted the
Williamsport community.
iii. By repositioning the entrance from the Park, the dangerous access from
Route 11 is eliminated.
b. Negative
i. Due to the unknow cost for abatement and stormwater structures, the cost
of construction is anticipated to be more than the proposed new
construction.
ii. During construction, there will be disruption to the existing business operations.
iii. Constructing new parking and expanding the addition into the park impacts
the Park’s “Green Space.”
iv. Vehicular traffic control for both ingress and egress from the park will be
difficult and disruptive to traffic flow on Route 11.
v. Site is within a FEMA 100-year flood plain which greatly restricts expansion
possibilities.
vi. The proposed parking lot will be within the 100-year flood plain which
increases permitting issues, will limit its use during a 100-year flood event,
and may have a negative effect on the parking lots life span.
vii. No storm water management quantity can be designed for this new
expansion because of the 100-year flood plain.
viii. Only water quality design can be achieved (first 1” of rainfall)
ix. Loss of pavilions where the parking lot will be constructed. The loss of
pavilions will require a repayment of funds or relocation as required by the
Program Open Space Funds which were used for the project.
x. Vehicle access to the Library Garage will be difficult due to the proximity of
the northern property line.
E. Evaluation of Murphy-Dittenhafer Option 3
1. Site Plan
Page 6
2. Overview of New Construction
The proposed new facility proposed to be constructed adjacent to the Milestone
Apartments on Hopewell Road is approximately 25,800 sf.
The one (1) story building permits easy access to the patrons with a central circulation desk
that has visual control of entry to the Community Room, Reading and Stack Areas, with
support by the Administrative Office Area.
Library garage parking for the Bookmobile is accessible from the proposed parking area. In
addition, a drive-thru window is readily accessible to patrons for product drop-off that will
be processed by the staff work area.
3. “Option 3” Preliminary Building Cost
4. Impact
a. Positive:
a. Procurement of site (anticipated donation to the library)
b. No disruption of business operations during construction.
c. Least expensive options to construct without consideration of new road
relocation cost.
d. Site will not be impacted by adjacent property buildings.
b. Negative:
i. Impact to existing context of community by creating additional traffic flow
through a residential area.
ii. The new location would detract activity from Williamsport center.
iii. What will be required if the existing building is to remain and repurposed?
a) Systemic renovations will be required.
b) Need to find occupant to lease the space.
1) May still require improvement of vehicle parking.
2) Installation of an elevator.
c) Need to develop sustainable funding for operation and maintenance.
iv. What if building is to be demolished in its entirety?
a) Cost for abatement (?) and demolition.
v. Milestone Terrace at Route 11 intersection is already failing (traffic
operations level of service). New Library traffic together with anticipated
additional new development traffic across the street from this intersection
(proposed convenience store, gas station, restaurants, and other uses) only
complicate this intersection further unless.
Page 7
vi. Traffic Light is constructed.
a) It is uncertain if a traffic signal can be added or approved by MDOT
SHA due to the proximity to the interstate interchange and the
existing signal at Clifton Drive.
vii. Rebuilding Shawnee Terrace to route it onto the library site and beyond to
serve potential new residential construction.
c. Uncertainties And Assumptions:
The new library site under consideration is an approximately 4-acre site situate
along the north side of Hopewell Road and along the east side of Shawnee Terrace
which enters into the Milestone Apartments and is currently owned by C. William
Hetzer Inc.
It is our understanding that Mr. Hetzer had expressed to his company, C. William
Hetzer Inc. that he wished to donate 4 Acres of land to the Town of Williamsport
for the purpose of building a new library.
This 4-acre site is currently part of a much larger property owned by C. William
Hetzer Inc. and lies immediately east and north of the corporate boundary of the
Town of Williamsport. This property currently lies in Washington County. Parcel 2
from which this 4-acre parcel will be subdivided is comprised of 11.67-acres. Parcel
1 of the C. William Hetzer property lies north of this site and is comprised of 65.44
acres. These two parcels are further shown on a recorded plat of subdivision for C.
William Hetzer and recorded at Plat folio 11319 (Appendix B). The SDAT’s for these
two properties are attached as Appendix C.
It is the engineer’s understanding that C. William Hetzer Inc. is currently in the
process of negotiating with the Town of Williamsport to Annex both parcels in the
Town of Williamsport.
The 11.67-acre parcel is currently zoned Residential Urban, and the 65.44-acre
parcel is currently zoned Residential Urban with approximately 25% of it zoned
Residential Transitional. A copy of the current zoning map is also attached as
Appendix D.
We believe it is the intention of C. William Hetzer Inc., as part of the annexation
into the Town of Williamsport, to ask for the 11.67-acre property to remain zoned
for residential which would also allow for a public library. We also understand that
C. William Hetzer Inc. is requesting that the 65.44-acre parcel be annexed into the
Town of Williamsport and receive a different zoning classification that may allow
for business or warehouse distribution use.
As part of our conceptual development for the library, we have designed for
Shawnee Terrace to be relocated so that it would pass by the library and continue
in a northerly direction over the 11.67-acre parcel to either serve the northern
portion of the 11.67-acres in a residential fashion or possibly continue into the
65.44-acre parcel should that property not receive a change in zoning classification
but rather remain residential if the 65.44-Acre site gets developed. This item is part
of the unknowns at this point in the consideration of the overall development of
this property.
At this time the future development potential and use of all of this property is
uncertain. As this property continues to go through the annexation process into
the Town of Williamsport, the proposed land use zoning changes on these parcels
will need to be discussed by the County and the Town of Williamsport as part of the
process.
Page 8
Another uncertainty occurs at the intersection of Milestone Terrace with US Route
11. We have heard from some folks in the Town and also from some of the
adjoining property owners at this intersection that the intersection provides a poor
level of service, particularly during the morning and evening hours when school is
session. The traffic patterns are increased at the intersection of US Route 11 and
Cliffton Drive due to the schools being located just south of this intersection. A
detailed traffic study was not performed as part of this study.
The Milestone Terrace intersection is only about 420 feet east of the Cliffton Drive /
US Route 11 intersection and it is uncertain if a traffic signal can be added at the
Milestone Terrace intersection or if a traffic signal could be approved by MDOT SHA
due to the proximity of the Cliffton Drive intersection signal and the Interstate 81
interchange.
F. Long Term Library Operations of Single Library Site vs. Two (2) Library Sites
1. Project Considerations:
a. The Library Management believes the community deserves all the features of this
library at once. Such as having a great room community space (auditorium) that
allows government officials, non-profits, and the public a space to meet in their
own hometown. This space is crucial to large-scale programs and projects being
able to be hosted outside of Hagerstown.
b. The garage space provides space for Outreach Services staff to do their jobs
effectively. Without the Garage space, they would not be able to relocate the
Outreach staff to Williamsport, thus raising the cost to the County regarding
staffing.
2. Capital and Operational Cost Considerations.
a. Capital Cost- Single Site vs. Two locations. The overall construction costs to
incorporate into one single location is less than the required construction cost to
construct two separate library locations with portions of the library functions at
each site.
b. Operational Costs- The operational staffing costs of two sites is greater (almost
double) than that of a single site. The physical plant operational costs are also
greater operating out of two locations as opposed to a single location.
c. Given the above, the consultant team recommends only a single library
construction site be considered.
G. Potential Funding and Grant Availability Considerations
1. Washington County is eligible for a 70/30 split with the State of Maryland, with the State
covering 70% of the project costs.
2. The State considers the following expenses to be eligible for capitol reimbursement:
a. Land Acquisition
b. Planning (Design and Engineering).
c. Construction Costs.
d. Furnishings and Equipment.
3. Although projects will take more than a year to complete, you may only request funds that
will be used during the fiscal year they are spent.
4. Once State funds are awarded and the grant cycle begins, reimbursements of the State are
made from paid invoices documenting the local match has been met. Since the grant is
intended to match county funds, the match needs to be certified at the time of application.
Page 9
5. Additional Points.
a. Forward funding may not be available from the State.
b. Hetzer Site- If the Hetzer site is ultimately chosen, the appraised land value may be
able to be applied to the local match (to be verified).
c. The application for library funding will be due around May 2023 for funding in 2025.
H. Summary & Recommendations
The present Williamsport Library has demonstrated that it cannot properly serve the Williamsport
community in its present form.
Library services, since its construction in 1936, have evolved into providing more services to the
community than the original mission as a book lender. The library of today serves as a resource to
the community with offering services such as a community meeting place, a center for electronic
communications, family development, resume writing assistance, and many more services too
numerable to list.
Two (2) scenarios have been reviewed in this report, renovation of the existing facility, and a
proposed new constructed facility.
Renovation of the existing facility presents many challenges to its renovation and expansion. Not
only is it positioned adjacent to a designated 100-year flood plain which limits its expansion, the
facility is two (2) story which restricts accessibility and visual control of patron’s movements. It also
requires major systemic renovations of the existing 8,560 square foot building, upgrading of
building systems, and an addition of approximately 17,240 square feet to accommodate the
program space requirements.
But even with the proposed upgrades to the existing facility in its present location, pedestrian and
vehicular access remain paramount and unresolved.
The proposed new facility slated to be constructed on Hopewell Road eliminates the obstructions
posed by the renovation of the existing facility. The result will be a single-story facility, easy to
manage, fully accessible by all, and fulfill a need that will serve the community into the future.
Considering the impacts of renovation versus new construction and the estimated cost for each,
the cost of the renovated facility exceeds the cost of the proposed new facility, with cost for
abatement and 100-year flood plain stormwater structures remaining unknown and very much a
high dollar variable.
A new facility, though located beyond Williamsport proper, is undoubtedly the best solution for the
Town of Williamsport.
I. Appendix
1. Appendix A: Williamsport – Washington County Free Library
- Executive Summary 2022-2042 (5 pages)
2. Appendix B: FSA Drawing – Potential New Library Site Location (1 page)
3. Appendix C: SDAT (2 pages)
4. Appendix D: Current Zoning Map (1 page)
Page 10
APPENDIX A
Page 11
Page 12
Page 13
Page 14
Page 15
APPENDIX B
Page 16
APPENDIX C
Page 17
Page 18
APPENDIX D