HomeMy WebLinkAbout230131a-rev2John F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
January 31, 2023
OPEN SESSION AGENDA
(Second Revised)
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
APPROVAL OF MINUTES: January 10, 2023
January 17, 2023
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:15 AM STAFF COMMENTS
9:20 AM CITIZENS’ PARTICIPATION
9:30 AM COMMUNITY LEGACY GRANT – APROVAL TO ACCEPT AWARDED
FUNDING
Rachel Souders, Senior Grant Manager, Grant Management; Jennifer Kinzer, Deputy
Director, Planning and Zoning
9:35 AM 2801 NATIONAL PIKE SIDELING HILL HIGHWAY MAINTENANCE FACILITY
Andrew Eshleman, Director, Public Works; Todd Moser, Real Property Administrator,
Engineering
9:45 AM 2023 SENATOR AMOSS FUNDING DISTRIBUTION
R. David Hays, Director, Emergency Services
10:05 AM MARYLAND 911 BOARD – REQUEST FOR APPROVAL TO ACCEPT
AWARDED FUNDING
Sheriff Brian Albert, Washington County Sheriff’s Office; Nicole Phillips, Grant
Manager, Grant Management
10:10 AM CLOSED SESSION - (To discuss the appointment, employment, assignment, promotion,
discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees,
or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more
specific individuals; To consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State; To consult with counsel to obtain legal advice
on a legal matter; and To discuss public security, if the public body determines that public discussion
would constitute a risk to the public or to public security, including: (i) the development of fire and
police services and staff; and (ii) the development and implementation of emergency plans)
Derek Harvey
Wayne K. Keefer
Randall E. Wagner
Page 2 of 2
OPEN Session Agenda
January 31, 2023
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
11:25 AM RECONVENE IN OPEN SESSION
11:25AM RECESS
EVENING MEETING AT MAUGANSVILLE RURITAN CLUB
Location: 17008 Maugans Avenue
Maugansville, Maryland 21767
6:00 PM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
6:05 PM COMMISSIONERS’ REPORTS AND COMMENTS
6:10 PM CITIZENS’ PARTICIPATION
7:05 PM ADJOURNMENT
Open Session Item
SUBJECT: Community Legacy Grant – Approval to Accept Awarded Funding
PRESENTATION DATE: January 31, 2023
PRESENTATION BY: Rachel Souders, Senior Grant Manager, Office of Grant Management, and Jennifer
Kinzer, Deputy Director, Department of Planning & Zoning
RECOMMENDED MOTION: Move to approve the acceptance of awarded funding from the Maryland
Department of Housing & Community Development (DHCD) in the amount of $225,000, and enter into a
subrecipient agreement with Cascade Properties, LLC for the rehabilitation of Building 305 as part of the
Fort Ritchie Redevelopment Project.
REPORT-IN-BRIEF: The Department of Planning & Zoning has been awarded $225,000 from the
DHCD’s Community Legacy grant program to assist with the costs of rehabilitating Building 305 to
facilitate future development of the former Ft. Ritchie property. Total project cost is $332,000.00.
DISCUSSION: As part of the Fort Ritchie Redevelopment Project, Cascade Properties, LLC plans to
rehabilitate Building 305 to be used for non-residential purposes providing a space for an artisan village
to be established for local artists to showcase their work. The Washington County Department of
Planning and Zoning submitted an application for grant funding to the Department of Housing and
Community Development on behalf of Cascade Properties, LLC, and has been awarded $225,000. If
approved today, the County will enter into a subrecipient agreement with Cascade Properties, LLC, who
will use the grant funding for repairs to the deteriorated structure of Building 305. The grant does not
require any matching fund contribution from the County.
The performance period for the grant ends December 31, 2023. There are no unusual conditions or
requirements associated with the grant.
FISCAL IMPACT: Grant funds would provide up to $225,000 for the building rehabilitation. Any
remaining balance is the responsibility of Cascade Properties, LLC.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Deny acceptance of the funding and entering an agreement with Cascade Properties.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: 2801 National Pike Sideling Hill Highway Maintenance Facility
PRESENTATION DATE: January 31, 2023
PRESENTATION BY: Andrew Eshleman, Director of Public Works and Todd Moser, Real Property
Administrator
RECOMMENDED MOTION: Move to accept the Maryland Department of Transportation’s offer
of sale in the amount of fourteen thousand twenty-nine dollars and ninety-eight cents ($14,029.98) to
purchase 2.26 acres of property located at 2801 National Pike in Hancock, Maryland as shown on
State Highway Administration’s Plat 45840 and recorded in liber/folio 650/492.
REPORT-IN-BRIEF: Washington County is seeking fee simple ownership of the highway
maintenance facility and salt dome structure on National Pike in Hancock, Maryland. When the
Maryland State Highway Administration transferred ownership of the section of National Pike over
Sideling Hill to Washington County in 1987 the intent was to transfer use of the facility as well,
however, the transfer was never followed through and completed.
DISCUSSION: Retaining use of the Sideling Hill National Pike maintenance facility is critical to
County Highway operations. The facility provides covered salt storage, equipment and material
storage and staging, and a satellite trailer for employees working in the far western reaches of the
County. The western highway maintenance section extends from St. Paul Road west of Hagerstown
to Allegany County. The primary maintenance facility is located in Big Pool and the Sideling Hill
facility shortens what would otherwise be up to a 40 mile and an hour round trip journey or longer in
inclement weather for material resupply in the Hancock/Sideling Hill area. There is value having fee
simple ownership and management of the property to allow the County to use and develop the
property as it sees fit.
The County attempted to acquire the property for $1, however, that purchase price has been rejected.
The Maryland Department of Transportation (MDOT) Secretaries Office has extended an offer of
$14,029.98 to include acquisition, plus interest and administrative cost. A fair market property value
has been determined by MDOT to be $98,550.00. A decision on acceptance of the offer is required
prior to the February 15th Maryland Board of Public Works meeting after which the offer expires. If
the offer is accepted, purchase and closing shall occur prior to December 15, 2023.
This expense could be absorbed in the Highway Department’s operating budget under 20-20010-
600100 Land & Improvements.
FISCAL IMPACT: $14,029.98
CONCURRENCES: Highway Director, CFO & County Administrator
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
ALTERNATIVES: Reject offer
ATTACHMENTS: Exhibit, plat & deed
AUDIO/VISUAL NEEDS: None
NATIONAL PIKE (US 40)
Washington County Department of Public Works Highway Department: Scenic 40 Salt Dome
Perimeter
Fence
Perimeter Fence Perimeter Fence
Perimeter
Fence
Perimeter Fence Perimeter Fence
19
2
'
75
'
33.6'
44
.
7
'
15'15.8'
0 25 50 75 100Feet
¯
PAAlL DEC131977
492 Received for Record Dec. 6, 1977
at 11:41 A.M.
FORM RW 25 (Revised 7/1(7t)
LEGAL DEPARTMENT
300 West Preston Street
Baltimore, Maryland 2120J
Mad Address — P 0 Box 717
Baltimore, Maryland 21203
PAGE
way Item No
THE STATE OF MARYLAND 69616
TO THE USE OF
THE STATE HIGHWAY ADMINISTRATION State Highway Administration
OF THE Project No
DEPARTMENT OF TRANSPORTATION AW 188—ol6—o14
J f
This Deed, Made this / G r day of 1,4/ m the year 1977
(A) WHEREAS, the Stale Highway Admoiistrahon of the Department of Transportation, acting for and on behalf of the State of
Maryland, finds it necessary to acquire the land, easements, rights and/or controls, shown and/or indicated on Slate Highway Admmts-
tration's Plats Numbered
4584o
which are duly recorded, or intended to be recorded, among the land Records of
Washington
County (ies) in the State of Maryland in order
to lay out, open, establish, construct, extend, widen, straighten, grade and improve as a part of the State Roads System of Maryland, a
highway and/or bridge, together with the appurtenances thereto belonging, under its Contract Number Aw 188-016-ol4
and known as the
Salt Storage Facilities Installation, District No. 6
and to thereafter use, maintain and/or further improve said highway and/or bridge, m a part of the Maryland State Roads System
(B) NOW, THEREFORE, THIS DEED AND RELEASE WITNESSETH That for and in consideration of the above premises, One Dollar
($1 00) and other good and valuable considerations, the receipt whereof is hereby acknowledged, we do hereby grant and convey unto
the STATE OF MARYLAND, TO THE USE Of THE STATE HIGHWAY ADMINISTRATION OF THE DEPARTMENT OF TRANS-
PORTATION, its successors and a -signs, FOREVER IN FEE SIMPLE, a0 our right, title and interest, free and clear of all liens and
encumberances, in and to
(C) ALL THE LAND, together with the appurtenances thereto belonging, or in anywise appertaining, lying between the outermost lines
designated "Right of Way Line," as shown and/or indicated on the hereinbefore mentioned plats, all of which plats are made a part
hereof, so far as our property and/or our nghlq may be affected by the said proposed highway and/or bridge, and the appurtenances
thereto belonging, or m anywise appertaining
(D) AND THE GRANTORS DO FURTHER GRANT unto the State of Maryland, to the use of the St a Highway Administration of the
Department of Transportation, its successors and assigns, the right to create, use and maintain on a area of the land shown hatched
thus ® on the above designated plats, such slopes as are necessary to retain and pport the highway and/or adjacent
property, at being agreed between the parties hereto, however, that at such time as the conto r of the land over which this slope
easement is granted is changed so that the easement required for elopes is no longer necessary t retain, support or protect the highway
construction within the uea conveyed in fee simple, Wen said easement for slopes shall ceJused
xict
(C) AND THE GRANTORS DO FURTHER GRANT unto We State of Maryland, to the e State Highway Administration of the
Department of Transportation, its successors and assigns, We perpetual right to create, maintain on the area of the land shown
cross -hatched thus ® on the above designated plats, such stream changes,ches, inlet ditches, outlet ditches, pipes,
culverts and all other drainage facWUes as are necessary ui the opinion of the State HiAdministration to adequately dram the
highway or adjacent property and/or control the now of water through those dranage strto be built to protect said highway
(F) AND THE GRANTORS DO CURTHER GRANT unto We State of Maryland, tot use of We State Highway Administration of the
Department of Transportation, its successors and assigns, the perpetual right to disc age the now of water from such stream changes,
side ditches, inlet ditches, outlet ditches, pipes, culverts and all other drainage fa ihties as are
necessary in the opinion of the State
Highway Administration to adequately dram the highway or adjacent property an or control the now of water through those drainage
structures to be built to protect said highway (either within the areas shown crux/y atched thusOm or within the limits of the
areas herembeforc conveyed in the fee simple) into existing waterways or natty dranage courses, as indicated by the symbol
and/or upon the existing ground, as indicated by the symbol / , at the outlet end of the drainage facilities so
created by the Slate Highway Administration, all of which we shown grappically and indicated by appropriate symbols and explanatory
notation2 on the aforesaid plats 7
(G) AND THE GRANTORS DO i'URTHER GRANT unto the Slate ofAlwyland, to the use of We Stale Highway Administration of We
Department of Transportation, its successors and assigns, ANY AND ALL RIGHT WHATSOEVER of the GRANIORS their Heirs,
successors and assigns, of any means whatsoever of ingress or e' be I've -
the THROUGH HIGI fWAY and their remaining property
across the Imes which uc designated "Right of Way Line of 1 rough Highway," to the end that Were never will be any whiwlar
pedestrian and/or animal access to or from said Through High w y and their remaining property across those lines which are so marked
on the above mentioned plats, except by means of such pubbc ad connections as are authorized by law
(I) AND 7 HE GRAM ORS DO I URTHER GRANT unto dip State of Maryland, to the use of We State Highway Administration of We
Department of Transportation. Its successors and assigns,/ANY AND ALL RIGHT WHATSOEVER of the GRANTORS, their heirs_
successors and assigns, of v,hicular utgn se or egress between their remaining property and the highway across those portions of the right
of way Imes which are marked "THROUGHOUT THIS ORTION OF THE RIGHT OF WAY LINE ALL VEHICULAR ACCLSS IS
DENIED," to the end that there never will be any vehicu(P�ar access to or from said highway and their remaining properly across thou
portions of the said right of way lines which are so market on the above mentioned plats
CONTINUED ON PAGE 2
fOR11 RW 25 (Revised 7/1 /71 CONTINUED FROM PACE I PAGE 2
(I) AND TIIC GRANTORS DO FURTHER GRANT unto the State of Maryland, to the use of the State Highway Administration of the
Department of Transportation, its successors and assigns, the perpetual right to erect and maintain between October Isl and April Ist of
each year, snow fences within 100 feet of the land hereby granted in fee simple, provided that said snow fences shall not interfere with
the construction and use of buildings now erected or hereafter erected or with growing crops
(J) AND TIIE GRANTORS HEREIN do hereby covenant and agree, on behalf of themselves, their heirs, successors and assigns, to abide
by and respect each and every control or restriction set forth In thb instrument of writing, it being the intention of this conveyance to
perpetuate all the rights and privileges granted to the State of Maryland, to the use of the Stale Highway Administration, by this deed It
is evpressly understood and agreed that these covenants shall run with and bind upon the GRANTORS, their heirs, suecC\tOIS and
assigns, forever
(X). IT BEING a part of the same property conveyed by Hamilton Moore to
Frances M. Suffecool by Deed dated 10/16/48 and recorded on 11/5/48 in
Liber No. 249, Folio 487, among the Land Records of Washington County, Maryland.
IT BEING a part of the same property conveyed by Hamiltm Moore to Frances M.
Suffecool by Deed dated 5/5/47 and recorded on 5/6/47 in Liber No. 241,
Folio 262, among the Land Records of Washington County, Maryland.
O
O
to
00
493
W (V) TOGETHER with the buildings and improvements thereupon erected, made or being and all and every the rights, roads alleys ways,
L%l waters privileges, appurtenances and advantages, to the same belonging, or anywise appertaining fF
(W) IT IS UNDERSTOOD AND AGRLED that the Slate Highway Administration shall have no further obligation or liability for the
results of construction reconstruction, maintenance or further construction of said highway and/or bridge
M
0)
(X) TO IIAVE AND TO HOLD the land and premises above described and mentioned and hereby intended to be conveyed unto the
t1 proper use and benefit of the Stale of Maryland, to the use of the State Highway Administration of the Department of Transportation,
its successors and assigns forever in fee simple, together with the rights, easements privileges and controls hereinbefore mentioned
The property conveyed by this instrument in fee simple is 2.260 acres.
lD (1') AND the grantors covenant that they have neither done, nor suflemd to be done, anything to encumber the property, easements
m and/or rights, etc , hereby conveyed, and that they will execute such other and further assurance of same as may be requisite
(Z) AND __
Join in this conveyance for the purpose of releasing the land, easements and/or rights herein conveyed from the operation and effect and
any mortgage andlor lien which they hold upon the property of the grantors, retaining their rights as mortgagees and/or henors in and to
the remainder of the land of the grantor not affected by this conveyance
IN WITNESS WHEREOF we have hereunto set our bands and seals
WITNESS .+lt/YL} `� ///� AL)
antes M. Suffecool
WITNESS
WITNESS
WITNESS
WITNESS
WITNESS
(SEAL)
(S EAL)
(SEAL)
(SEAL)
(SEAL)
O
N
O
N
N
O
CO
O
a
N
C
a`
O
O
N
r
N r
O
N f
(D �
f�9
S3
co
O
O
(01
O
W
U�
Q
rn
v
O
STATE OF MARYLAND - COUNTY OF Washington PACE 4-FORM RW-25
I hereby certify that, before me, the subscriber, a NOTARY PUBLIC of the STATE OF MARYLAND, in and for
Washington ' County, personally appeared, Frances M. SuffeC00l
.and kno 1
act
Q� , o )
AS W17NESS MY R&MD AND NOTARIAL SEAL, this. � C day of, in the year 1977
•• ;� U • NOTARY SEAL / r i NOTARY PUBLIC,
rtp Co fission expires : July 1, 1978
STATE,OF MARYLAND - COUNTY OF... .... ... .. . . .. .0.
I hereby certify that, before me, the subscriber, a NOTARY PUBLIC of the STATE OF MARYLAND, in and for
.. County, personally appeared ,
and each severally acknowledged the aEoregoing deed and release to be 'his *her or *their respective
act, or *to be the act of the said body corporate. (NOTE- strike out the words not applicable )
AS WITNESS MY HAND AND NOTARIAL SEAL, this ...day of. ., to the year .
NOTARY SEAL ..
NOTARY PUBLIC
My Commission expires
STATE OF MARYLAND - COUNTY OF ....
,
i hereby certify that, before me, the subscriber, a NOTARY PUBLIC of the STATE
OF MARYLAND, in and for
County, personally appeared. . .
and each severally acknoo 'edged the aEoregoing deed and release to bapshpr5 �hei•-o®{
respective
act, or *to be the act of the said body corporate. (NOTE strike ou�tGwords
mot
AS WfTNESS MY HAND AND NOTARIAL SEAL, this... .. day of!-
��
_4 in_the year
NOTARY SEAL .c-Zia
My Commissi._.Ij -t•es
�,1, i NOTARY PUBLIC.
-)
W a <>
V)3:
N3T
fl J J
7
U L) V
jCd
W
-
•' Vt
..•
12'
� a
13
Fi 1s •� u
Q
,
M. i 7 Gl is
('
t
1J
1(orij ii... U
v
>
5
°a o
o
t•
w
p
G
O,
m
is
C
v
W
dd
H
.°
. d
•
94
wo
M
tpVJ
N
V
0"
1,
T
4
d
.4
O
H
LEi
m
N
ua
u
H
O
0
R
• 4:
abad°
H
Y d
•
m
V
,
F
H u
°
c
4l
• o
1
v
a
Open Session Item
SUBJECT: 2023 Senator Amoss Funding Distribution
PRESENTATION DATE: January 31, 2023
PRESENTATION BY: Division of Emergency Services, Director R. David Hays
RECOMMENDATION: Move to accept the recommendations of the Director of Emergency
Services, authorizing the Division of Emergency Services to make notification of the grant award
from the FY 2023 Senator William H. Amoss Fire, Rescue, and Ambulance Fund subsidy as outlined
in the attached document. The total fiscal year 2023 funding received by the County is $339,167.00.
REPORT-IN-BRIEF: The State of Maryland distributes an annual payment to each County
for support of local fire and rescue operations. The County in turn makes notification of the funding
to the eligible vol. fire and rescue corporations. Financial accountability and reporting are handled
within the Division of Emergency Services and the Division of Budget and Finance, with the County
filing a financial report with the State on an annual basis.
DISCUSSION: The Senator William H. Amoss Fire, Rescue and Ambulance Fund is
authorized within the Public Safety Article of the Annotated Code of Maryland. The Maryland
Emergency Management Agency is responsible for the program.
FISCAL IMPACT: Loss of funding would result in the reduction of capital equipment
funding and expenditures that are available to the independent fire and EMS companies.
CONCURRENCES: Director of Emergency Services, Chief Financial Officer
ALTERNATIVES: N/A
ATTACHMENTS: Fiscal Year 2023 Distribution Matrix
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County, Maryland
Allocation of 508 State Grant Funds
Fire Vendor Total Distributions Amount
Hagerstown Fire Department 1468 6 78,267.00
First Hose Company of Boonsboro 920 1 13,045.00
Clear Spring Volunteer Fire Company 396 1 13,045.00
Williamsport Volunteer Fire and EMS 2651 1 13,045.00
Community Volunteer Fire Company 699 1 13,045.00
Funkstown Volunteer Fire Company 1377 1 13,045.00
Volunteer Fire Company of Halfway 1498 1 13,045.00
Leitersburg Volunteer Fire Company 1688 1 13,045.00
Maugansville Goodwill Volunteer Fire Company 1813 1 13,045.00
Smithsburg Community Volunteer Fire Company 2310 1 13,045.00
Sharpsburg Volunteer Fire Company 2224 1 13,045.00
Potomac Valley Volunteer Fire Company 2068 1 13,045.00
Hancock Volunteer Fire Company 1510 1 13,045.00
Longmeadow Volunteer Fire Company 1698 1 13,045.00
Mt. Aetna Volunteer Fire Company 1908 1 13,045.00
Total Distribution - Fire 20 260,897.00
EMS
Sharpsburg Area Emergency Medical Service 6013 1 13,045.00
Hancock Rescue Squad 1502 1 13,045.00
Boonsboro Area Emergency Medical Service 281 1 13,045.00
Clear Spring Volunteer Ambulance Club 393 1 13,045.00
Smithsburg Area Emergency Medical Service 2309 1 13,045.00
Community Rescue Service, Inc.1035 1 13,045.00
Total Distribution - EMS 6 78,270.00
Grand Total 26 339,167.00
Fiscal Year 2023
Open Session Item
SUBJECT: Maryland 9-1-1 Board– Request for Approval to Accept Awarded Funding
PRESENTATION DATE: January 31, 2023
PRESENTATION BY: Sheriff Brian Albert, Washington County Sheriff’s Office, and Nicole
Phillips, Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve the acceptance of grant funds in the amount of
$56,640 from the Maryland 911 Board for CAD to CAD interface.
REPORT-IN-BRIEF: The Division of Emergency Services is requesting approval to accept
grant funds in the amount of $56,640 from the Maryland 911 Board.
DISCUSSION: This funding is for a CAD to CAD interface from Keystone to develop software
for compatibility with Maryland State Police. This pilot program for Washington County will
allow connections between Washington County’s CAD system and CAD systems in other
jurisdictions for sharing of call and unit information.
The Office of Grant Management has reviewed the funding request and has determined the
request is consistent with the Maryland 9-1-1 Systems Boards’ purpose. There is no matching
funds requirement associated with this funding request
FISCAL IMPACT: Provides $56,640 for the Division of Emergency Services.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Deny approval for acceptance of grant funds.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form