HomeMy WebLinkAbout230124aJohn F. Barr, President
Jeffrey A. Cline, Vice President
BOARD OF COUNTY COMMISSIONERS
January 24, 2023
OPEN SESSION AGENDA
9:00 AM INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President John F. Barr
9:05 AM COMMISSIONERS’ REPORTS AND COMMENTS
9:25 AM STAFF COMMENTS
9:35 AM CITIZEN PARTICIPATION
9:45 AM MARYLAND GENERAL ASSEMBLY 2023 REGULAR SESSION PREVIEW
Bruce C. Bereano, Lobbyist, Washington County
10:15 AM PROPOSED MERITUS SCHOOL OF OSTEOPATHIC MEDICINE
Dr. Maulik Joshi, President and CEO, Meritus Health
10:30 AM DIVISION OF BUDGET & FINANCE RESTRUCTURING
Michelle Gordon, Chief Financial Officer
10:35 AM LOCAL ASSISTANCE AND TRIBAL CONSISTENCY FUND (LATCF) –
APPROVAL TO SUBMIT REQUEST AND ACCEPT ALLOCATED FUNDS
Michelle Gordon, Chief Financial Officer, Budget and Finance; Susan Buchanan,
Director, Grant Management
10:45 AM APPROVAL TO ENTER INTO SUB-GRANTEE CONTRACT WITH TRI-
COUNTY COUNCIL AND ACCEPT FUNDING AS AWARDED
Rachel Souders, Senior Grant Manager, Grant Management; Linda Spence, Business
Specialist, Business Development
10:55 AM FY24 RURAL LEGACY PROGRAM GRANT – APPROVAL TO SUBMIT
APPLICATION AND ACCEPT AWARDED FUNDS
Chris Boggs, Rural Preservation Administrator, Planning and Zoning
11:05 AM KLINE CONSERVATION RESERVE ENHANCEMENT PROGRAM (CREP)
EASEMENT PROPOSAL
Chris Boggs, Rural Preservation Administrator, Planning and Zoning
Wayne K. Keefer
Randall E. Wagner
Page 2 of 3
OPEN Session Agenda
January 24, 2023
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
11:10 AM PARKS AND RECREATION CAPITAL IMPROVEMENT BUDGET
ADJUSTMENTS AND PROGRAM OPEN SPACE FY23 PLAN REVISIONS
Andrew Eshleman, Director, Public Works
11:25 AM BID AWARD (PUR-1586) - ROOF REPLACEMENT AND METAL SIDING
INSTALLATION
Rick Curry, Director, Purchasing; Andrew Eshleman, Director, Public Works
CONTRACT AWARD (PUR-1575) – BLACK ROCK CLUB HOUSE HVAC AND
INTERIOR RENOVATIONS
Rick Curry, Director, Purchasing; Andrew Eshleman, Director, Public Works
11:30 AM CONTRACT AWARD (PUR-1576) – BLACK ROCK CLUBHOUSE ROOF
REPLACEMENT
Brandi Naugle, Buyer, Purchasing; Andrew Eshleman, Director, Public Works
CONTRACT AWARD (PUR-1587) 9-1-1 CALL CENTER HVAC REPLACEMENT
Brandi Naugle, Buyer, Purchasing; Andrew Eshleman, Director, Public Works
11:35 AM AIRPORT DIRECTOR INTRODUCTION AND UPDATES
Andrew Eshleman, Director, Public Works; Neil Doran, Director, Hagerstown
Regional Airport
11:50 AM FY22 AIRPORT IMPROVEMENT PROGRAM SUPPLEMENTAL
DISCRETIONARY GRANT – APPROVAL TO SUBMIT GRANT APPLICATION
AND ACCEPT AWARDED FUNDING
Neil Doran, Director, Hagerstown Regional Airport; Nicole Phillips, Grant Manager,
Grant Management
11:55 AM DISCUSSION OF CITY OF HAGERSTOWN WATER DISTRIBUTION POLICIES
RELATED TO THE MEDIUM GROWTH AREA BOUNDARY
Jill Baker, Director, Planning and Zoning
12:15 PM AGRICULTURE – FACES OF FARMING PRESENTATION
Leslie Hart, Business Development Specialist, Business Development
12:20 PM CLOSED SESSION - (To discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; To consult with counsel to obtain legal
advice on a legal matter; To conduct or discuss an investigative proceeding on actual or possible
criminal conduct; and To discuss cybersecurity, if the public body determines that public discussion
would constitute a risk to: (i) security assessments or deployments relating to information resources
technology; (ii) network security information; or (iii) deployments or implementation of security
personnel, critical infrastructure, or security devices.)
Page 3 of 3
OPEN Session Agenda
January 24, 2023
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200
Voice/TDD, to make arrangements no later than ten (10) working days prior to the meeting.
1:10 PM RECONVENE IN OPEN SESSION
ADJOURNMENT
Open Session Item
SUBJECT: Maryland General Assembly 2023 Regular Session Preview
PRESENTATION DATE: January 10, 2023
PRESENTATION BY: Bruce C. Bereano, Lobbyist, Washington County
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: Overview of anticipated General Assembly activities
DISCUSSION: Bruce C. Bereano will present an overview of what he expects to be issues of
legislative interest during the 2023 Regular Session of the General Assembly. He will also highlight
any anticipated issues that may have particular impacts on local governments or Washington County.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ATTACHMENTS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Proposed Meritus School of Osteopathic Medicine
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Maulik Joshi, DrPH, President and CEO, Meritus Health
RECOMMENDED MOTION: Recommend approval of funding request.
REPORT-IN-BRIEF: Meritus Health is investing $146 million from its reserves to launch Meritus
Medical School in the Fall of 2025. Maryland and our region has a significant physician shortage and
the lack of physicians dramatically impacts access to needed care, community health and the economy
of our county. Nationally, it is projected there will be a physician shortage of 124,000 by 2034 and in
Washington County we are short more than 50 physicians today. By having a medical school in our
community, we will directly impact the health, education and economy of our community for years to
come. An independent feasibility study shows an impact of over $250 million in the next three years
and $100 million a year thereafter. The independent study noted job creations of almost 1,600 through
the three year construction phase and 100 faculty and staff to support the ongoing operation of the
school.
Meritus is requesting funding from the county to support scholarships for local students and for
operational support to offset the significant losses.
DISCUSSION:
FISCAL IMPACT: $1 million a year for 20 years for operational support and $1 million a year for
scholarships for local students
CONCURRENCES:
ATTACHMENTS: Slide deck.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
THE PROPOSED
MERITUS SCHOOL OF
OSTEOPATHIC MEDICINE
MISSION
Prepare future
generations of
physicians who are
professionally
accomplished, socially
responsible and
community oriented.
VISION
To be a leader in community-
based medical education.
2030 Bold Goals
2
3
52 Locally, we currently have a shortage
of 52 physicians.
1 in 3 60+
Over 1 in 3 Maryland Physicians
is over the age of 60
HELP WANTED
A GROWING PROBLEM –THE SUPPLY AND DEMAND FOR PHYSICIANS
4
To truly meet our mission of improving the
health status of the region, we must improve the
economic and educational opportunity in the region.
WHY A NEW MEDICAL SCHOOL?
IT HELPS US POSITIVELY IMPACT THE
HEALTH OF OUR COMMUNITY!
ANALYSIS
PRODUCED IN
PARTNERSHIP WITH
Economic impact study performed by Tripp Umbach.
Impacts reflect additional economic activity in the state of Maryland.
ECONOMIC IMPACT
OF THE PROPOSED MERITUS SCHOOL OF OSTEOPATHIC MEDICINE
5
Proposed Meritus Medical School
•The first Medical School class in the Fall of 2025
•Building an Academic Building –200,000 square feet on the
medical campus
•Building student housing adjacent to the medical campus
•Hiring 100 staff and faculty
•$146+ million investment from Meritus Health
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CONCEPTUAL LOBBY RENDERING
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CONCEPTUAL CONFERENCE CENTER RENDERING
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Washington County Funding Request
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Meritus Health Investment
Operating loss until breakeven in 2029 = $54 million
Cost of the academic building = $92 million
* Separate Reserve until 2029 = $50 million
$146+ million investment from Meritus Health
Washington County Funding Request
10
We Respectfully Request
•$1 million a year from 2023 until 2043 for operational support
•$1 million a year for scholarships for individuals from Washington County
•For admitted students who are from Washington County and commit to
practicing for 5 years in Washington County after residency (including rural
outside of Hagerstown)
•This would be about 4 medical students a year with full tuition covered
(Tuition to be $55,000 a year plus 2% increase a year)
•$250k for 2025; $500k for 2026; $750k for 2027; $1 million a year from 2028
and going forward; plus 2% increase yearly to cover tuition increase
Open Session Item
SUBJECT: Division of Budget & Finance Restructuring
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Michelle Gordon, CFO
RECOMMENDED MOTION: Request approval of the 3 items listed below beginning on the
effective date of January 23, 2023.
REPORT-IN-BRIEF: Restructuring is needed in order to correct and maintain departmental
salary equity and grade balance for positions in the B&F hierarchy, and to bring B&F positions
in line with similar positions in other departments. I ask that you approve 1 (one) grade level
increase and an increase of 2 (two) steps for the Payroll Manager (new grade 14, new step 7);
and 1 (one) grade level increase for each of the following, existing positions: Accounts Payable
Supervisor (new grade 11, new step 2), Accounts Receivable Supervisor (new grade 11, new step
16), Accountant (new grade 14, new step 2), and Deputy Director B&F (new grade 17, new step
4). To ensure that our Senior Accountant’s salary is equitable within the department due to the
proposed changes, I recommend that employee receive a step increase (new step 4) and that this
position remain as a grade 15.
DISCUSSION: The adjustments will ensure that B&F positions completing similar and higher
skill level accounting functions are graded similar to other positions in the County. Additionally,
salaries for accounting positions in surrounding areas have starting salaries that are considerably
higher than that of the County.
Item 1-Upgrade Payroll Manager Position: I am asking for the existing Payroll Manager to be
upgraded from a grade 13, step 5 to a grade 14 step 7. The starting salary for this position in
Frederick County is $74,931. An increase of 1 (one) grade for this position will bring our
starting salary from $57,678 to $62,296.
Item 2-Upgrade Accounts Receivable and Accounts Payable Technicians: The Division of
Budget and Finance currently has 2 (two) Accounts Receivable Specialists, and 2 (two) Accounts
Payable Technicians that are a grade 8. I ask that these positions be upgraded by 1 (one) grade
so that they will at least be at the same grade as similar positions in the County.
Item 3- B&F Hierarchy: B&F Accounts Payable and Accounts Receivable Supervisor positions
currently are a grade 10 and require an Associate’s degree, three years of related experience and
three years of supervisory experience. Similar supervisory positions at the County are grade 11.
For comparison purposes, the starting salary for an Accountant position at the City of Frederick
is $63,556; and at Frederick County is $65,448. The starting salary for a Senior Accountant in
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Franklin County, PA is $49,712. The starting of the Chief Deputy Treasurer in Franklin County,
PA which requires a bachelor’s degree is $45,011. An increase of 1 (one) grade for the
Accountant will bring our starting salary from $57,678 to $62,296.
To maintain departmental equity and grade balance for positions in the B&F hierarchy that
require higher educational degrees and higher skill levels, and to bring B&F positions in line
with other positions within the County, I ask that you approve 1 (one) grade level increase for
each of the following, existing positions: Accounts Payable Supervisor (new grade 11), Accounts
Receivable Supervisor (new grade 11), Accountant (new grade 14), and Deputy Director B&F
(new grade 17). To maintain departmental equity and to ensure that our Senior Accountant’s
salary is in line with the proposed changes, I ask that you approve a 1 (one) step increase for that
employee and that this position remain as a grade 15.
FISCAL IMPACT:
There is no impact on the FY23 budget as the cost is offset by vacancy savings of $75k realized
from the CFO position that was not filled until 10/31/2022.
CONCURRENCES: John Martirano, County Administrator
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Description FY23 FY24
Item 1: Upgrade Payroll Manager 5,722 11,846
Item 2: AR & AP Tech's
Upgrade 2 AP Tech & AP Sup 5,601 11,594
Upgrade 2 AR Spec & AR Sup 6,575 13,611
Item 3: B&F Hierarchy
Upgrade Accountant 3,166 6,554
Step for Sr Accountant 1,187 2,457
Upgrade Deputy Dir B&F 2,831 5,860
Totals 25,082 51,922
CFO Vacancy Savings (75,000)
Net Cost (Savings) (49,918) 51,922
Open Session Item
SUBJECT: Local Assistance and Tribal Consistency Fund (LATCF) – Approval to Submit
Request and Accept Allocated Funds
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Michelle Gordon, Chief Financial Officer, and Susan Buchanan,
Director, Office of Grant Management
RECOMMENDED MOTION: Move to approve the submittal of a request to the U.S.
Treasury for Washington County’s allocation of the Local Assistance and Tribal Consistency
Fund (LATCF) and accept allocated funding.
REPORT-IN-BRIEF: The Local Assistance and Tribal Consistency Fund (LATCF) provides
$1.5 billion to eligible revenue sharing counties under the American Rescue Plan (ARPA).
Washington County is an eligible revenue sharing county and has been allocated $100,000 to be
distributed in two tranches of $50,000.
DISCUSSION: The Office of Grant Management is seeking approval to submit a request to the
U.S. Department of Treasury for Washington County’s allocation from the Local Assistance and
Tribal Consistency Fund. The LATCF provides $1.5 billion to eligible revenue sharing counties
under the American Rescue Plan (ARPA). Washington County is an eligible revenue sharing
county and has been allocated $100,000 to be distributed in two tranches of $50,000.
ARPA states that LATCF funds can be used for any governmental purpose other than lobbying
activities. Once the funds are received, the Board will be provided with suggestions on potential
uses for the LATCF funds.
FISCAL IMPACT: The program will provide the County $100,000, provided in two $50,000
tranches.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Approval to Enter into Sub-Grantee Contract with Tri-County Council and Accept Funding as
Awarded
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Rachel Souders, Senior Grant Manager, Office of Grant Management, and Linda
Spence, Business Specialist, Department of Business Development
RECOMMENDED MOTION: Move to approve entering into a sub-grantee contract with the Tri-County
Council for Western Maryland and accept funding as awarded.
REPORT-IN-BRIEF: The Department of Business Development is seeking approval to enter into a sub-
grantee contract with the Tri-County Council of Western Maryland to provide data collection services for
an amount not to exceed $30,000.
DISCUSSION: The Tri-County Council (TCC) for Western Maryland has been awarded $400,000 in
CARES funding from the U.S. Economic Development Administration. The TCC will sub-grant up to
$30,000 for the completion of three specific tasks: strategic planning, business and community support,
and outreach and district development.
The Department of Business Development will perform the tasks outlined in the sub-grantee contract. No
matching funds are required from the County.
The Office of Grant Management has reviewed the request and determined there are no unusual
conditions or requirements associated with the grant.
FISCAL IMPACT: Grant funds would provide up to $30,000 for the services specified. There will be no
recurring operational expenses.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Deny approval to enter into agreement and accept funding.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY24 Rural Legacy Program Grant – Approval to Submit Application and Accept
Awarded Funds
PRESENTATION DATE: January 10, 2023
PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Dept. of Planning &
Zoning
RECOMMENDED MOTION: Move to approve the submission of the grant application for
the fiscal year 2024 Rural Legacy Program, in the amount of $5,095,000 and to accept awarded
funding.
REPORT-IN-BRIEF: Each year the Department of Planning and Zoning submits a funding
request to the Maryland Department of Natural Resources for the purchase of easements in the
County’s Rural Legacy Area. Rural Legacy properties are lands of significant agricultural,
historic, environmental, public and cultural value inside of the designated Rural Legacy Area,
which is concentrated around the Antietam Battlefield. Past Rural Legacy grants have
significantly contributed to the progress Washington County has made toward the stated goal of
50,000 permanently preserved acres of land. To date, the County has preserved over 8,700 acres
of land through the Rural Legacy Program.
DISCUSSION: The Office of Community Grant Management has reviewed the grant application
and funding guidelines. There are no unusual conditions or requirements attached to the acceptance
of the grant.
FISCAL IMPACT: There are recurring department operating expenses for the inspections of
the easement properties by staff. Time required for inspections are 8 hours per year or $240.00
per year and the cost is covered by the Department of Planning and Zoning.
CONCURRENCES: N/A
ALTERNATIVES: Deny approval for the submission of this request
ATTACHMENTS: Rural Legacy Area Map
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
W a s h i n g t o n C o u n t y
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Open Session Item
SUBJECT: Kline Conservation Reserve Enhancement Program (CREP) Easement proposal
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Chris Boggs, Rural Preservation Administrator, Dept. of Planning & Zoning
RECOMMENDED MOTION: Move to approve the Lynne A. Kline CREP easement project, paid for
100% by the State, in the amount of $34,660.80 for 10.66 easement acres, to adopt an ordinance
approving the purchase of the easement, and to authorize the execution of the necessary documentation to
finalize the easement purchase.
REPORT-IN-BRIEF: The Kline property is located at 16034 Dellinger Road, Williamsport, and will
protect 3.75 acres of woodland and 5.5 acres of stream buffer. This easement will serve to buffer roughly
1,800 linear feet of Downey Branch.
Washington County has been funded to purchase CREP easements on over 1,800 acres of land since
2010. The Kline easement will serve to both protect Maryland waterways, as well as preserve the
agricultural, historic, cultural and natural characteristics of the land.
DISCUSSION: For FY 2023, the State of Maryland is awarding CREP grants to eligible properties on
a project by project basis. Following County approval, the application will be submitted for State funding
approval.
FISCAL IMPACT: CREP funds are 100% State dollars. In addition to the easement funds, the County
receives up to 3% of the easement value for administrative costs, a mandatory 1.5% for compliance costs
and funds to cover all legal costs and surveys.
CONCURRENCES: DNR staff approves and supports our program. A final money allocation will be
approved by the State Board of Public Works.
ALTERNATIVES: If Washington County rejects these State funds for CREP, the funds will be
allocated to other counties in Maryland.
ATTACHMENTS: Location Map, Detail Map, Ordinance
AUDIO/VISUAL NEEDS: Aerial Map
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
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Kline - 10.67 Acres +/-
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Williamsport, MD 21795
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Forest Easements
CREP Easements
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ORDINANCE NO. ORD-2023-
AN ORDINANCE TO APPROVE THE PURCHASE OF A CONSERVATION
EASEMENT UNDER THE MARYLAND CONSERVATION RESERVE
ENHANCEMENT PROGRAM (CREP)
(Re: Kline CREP Easement)
RECITALS
1. The Maryland Conservation Reserve Enhancement Program ("CREP") is a
federal-State natural resources conservation program that addresses state and nationally
significant agricultural related environmental concerns related to agriculture.
2. CREP provides financial incentives to program participants to voluntarily
remove cropland and marginal pastureland from agricultural production in order to improve,
protect, and enhance water quality in the Chesapeake Bay watershed and replacing it with the
best management practices including establishment of riparian buffers, grass plantings, forbs,
shrubs and trees, stabilization of highly erodible soils, habitat restoration for plant and animal
species, and restoration of wetlands.
3. Protection is provided through the acquisition of easements and fee estates from
willing landowners currently holding a fifteen (15) year CREP contract and the supporting
activities of CREP Sponsors and local governments.
4. For FY2023, the State of Maryland (“State”) is awarding CREP grants to eligible
Counties (the "CREP Funds").
5. Lynne A. Kline (the “Property Owner”) is the owner of real property consisting
of 10.66 acres, more or less, (the "Property") in Washington County, Maryland. The Property is
more particularly described on Exhibit A attached hereto.
6. The County has agreed to pay the approximate sum of THIRTY-FOUR
THOUSAND SIX HUNDRED SIXTY DOLLARS AND EIGHTY CENTS ($34,660.80), which is a
portion of the CREP, to the Property Owner for a Deed of Conservation Easement on the
Property (the "Kline CREP Easement").
THEREFORE, BE IT ORDAINED by the Board of County Commissioners of Washington
County, Maryland that the purchase of the Kline CREP Easement is approved and that the
President of the Board and the Deputy County Attorney be and are hereby authorized and
directed to execute and attest, respectively, all such documents for and on behalf of the County
relating to the purchase of the Kline CREP Easement.
ADOPTED this 24th day of January, 2023.
ATTEST: BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY, MARYLAND
__________________________ BY:
Kendall A. Desaulniers John F. Barr, President
Deputy County Attorney
Approved as to legal sufficiency:
Mail to:
_____________________________ Office of the County Attorney
Kendall A. Desaulniers 100 W. Washington Street, Suite 1101
Deputy County Attorney Hagerstown, MD 21740
EXHIBIT A--DESCRIPTION OF EASEMENT AREA
TOTAL CREP
CONTRACT Area 5.50 Acres+/-
ADDITIONAL EASEMENT AREAS
TOTAL ADITIONAL
EASEMENT AREA 1.38 Acres+/-
TOTAL CREP MATCH
AREA +3.78 Acres+/-
TOTAL CREP CONTRACT
AREA +5.50 Acres+/-
TOTAL EASEMENT AREA 10.66 Acres+/-
BEING part of the same property which was conveyed from Drew A. Kline and Lynne
A. Kline to Lynne A. Kline by Deed dated August 2, 2021, and recorded in Liber/Book 6719,
Folio/Page 422 among the Land Records of Washington County, Maryland; and being all of the
easement areas identified on the Plat entitled “CREP EASEMENT PLAT ACROSS THE LANDS
OF LYNNE A. KLINE” recorded in Miscellaneous Plat Folio 957 among the Plat Records of
Washington County, Maryland.
Open Session Item
SUBJECT: Parks and Recreation Capital Improvement Budget Adjustments and Program Open Space
FY23 Plan Revisions
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Andrew Eshleman, Director of Public Works
RECOMMENDED MOTION: A motion to approve a budget adjustment in the amount of
+$876,600 for state Local Parks and Playground Infrastructure funds received in FY23, and to
approve revisions to the FY23 Program Open Space Annual Program.
REPORT-IN-BRIEF: On June 14, 2022 the Commissioners approved a project funding schedule
for $1.5 million in State Local Parks and Playground Infrastructure (LPPI) funds that included
$876,600 for County projects and a $1,746,741 Program Open Space (POS) Annual Program.
Authorization to encumber the funds for the LPPI County projects and to make revisions to the POS
program is requested.
DISCUSSION: LPPI funds are considered a non-reoccurring funding source and since the award
came after the approval of the County’s FY23 Budget, a budget adjustment is required to add that
funding to the Capital Improvement Plan Budget and appropriate accounts.
The Town of Smithsburg had a change in their parks and recreation priorities. They no longer wish to
pursue the construction of a second exit in Veterans Park. They desire to apply previous FY20
Program Open Space (POS) grant funds for that project in the amount of $106,947 towards replacing
existing playground equipment to create new inclusive playgrounds at Veterans Park and Lions Park.
The playground project is estimated to cost $584,000. The Veterans Park location is eligible for
$166,600 in FY23 LPPI funds and the Town has applied for FY23 Community Parks and Playground
(CPP) Funds from the state.
The Town wishes to allocate $22,500 in FY23 Program Open Space funds for Lions Park Basketball
Court resurfacing to the Veterans Park Basketball Courts. The Lions Park courts previously used state
CPP funds and are not yet eligible to use POS funds. Both projects are anticipated to require
additional funds, and therefore, the Town is proposing to allocate funds programed to Lions Park
towards the courts at Veterans Park.
Clubhouse renovations at Black Rock will require additional funds to correct initial building design
flaws beyond what was originally anticipated, cover recent construction cost inflation and
accommodate future food service delivery model and revenue opportunities. One hundred and fifty-
five thousand dollars in Program Open Space funds are proposed to be made available for the Black
Rock Renovation Project from the estimated POS unencumbered balance of $786,551.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
The Program Open Space program revisions were shared and received concurrence from the
Recreation and Parks Board on December 15, 2022.
FISCAL IMPACT: +$876,600 LPPI; +$155,000 POS
CONCURRENCES: CFO
ALTERNATIVES: N/A
ATTACHMENTS: FY23 Revised POS Program Schedule & Budget Adjustment Form
AUDIO/VISUAL NEEDS: None
SPONSOR PROJECT TOTAL PROJECT LOCAL POS NOTES
Existing Ultimate Projec COST SHARE %
BOONSBORO Shafer Park - Masonry Repair & Renovation 50.76 50.76 1 225,000.00$ 22,500.00$ 10.0% 202,500.00$
225,000.00$ 22,500.00$ -$ 202,500.00$
FUNKSTOWN Poplar Street Park Development 2.34 2.34 2.34 225,000.00$ 22,500.00$ 10.0% -$ 202,500.00$
225,000.00$ 22,500.00$ -$ 202,500.00$
HAGERSTOWN Fairgrounds Park (North) Play Equipment 71 71 0.5 120,000.00$ 12,000.00$ 10.0% -$ 108,000.00$
140 140 0.5 55,000.00$ 5,500.00$ 10.0% -$ 49,500.00$
175,000.00$ 17,500.00$ -$ 157,500.00$
HCC ARCC Bleacher and Curtain Divider Replacement 310 310 0.15 281,650.00$ 131,650.00$ 46.7% -$ 150,000.00$
281,650.00$ 131,650.00$ -$ 150,000.00$
KEEDYSVILLE Taylor Park Gazebo 4.1 4.1 0.1 27,060.00$ 2,706.00$ 10.0% 24,354.00$
27,060.00$ 2,706.00$ -$ 24,354.00$
SHARPSBURG Sharpsburg Park Play Equipment 6.2 6.2 1 72,000.00$ 7,200.00$ 10.0% 64,800.00$
72,000.00$ 7,200.00$ -$ 64,800.00$
SMITHSBURG Lions Park Basketball Courts 13.4 13.4 0.1 25,000.00$ 2,500.00$ 10.0%22,500.00$
Veterans Park Basketball Courts 28 28 0.1 50,000.00$ 5,000.00$ 10.0%45,000.00$
($22,500 in funds added to Veterans)
51.4 51.4 0.2 584,000.00$ 310,453.00$ 53.2%106,947.00$ 166,600.00$
(Revert FY20 7229-21-404 Veterans Park Grading
and Access Road Funds in amount of $106,947)
75,000.00$ 7,500.00$ -$ 151,947.00$
WASHINGTON COUNTY Ag Center Horse Ring and Event Space 82 82 17 219,000.00$ 55,000.00$ 25.1%164,000.00$
Black Rock Golf Course Clubhouse Renovations 240 240 0.3 450,000.00$ 228,000.00$ 50.7%155,000.00$ 67,000.00$
($155,000 funds added to FY22 POS project)
Doub's Woods Playground Equipment 32.4 32.4 0.5 160,000.00$ 25,000.00$ 15.6% 135,000.00$
Regional Park - Multisport Court 32.9 32.9 0.35 150,000.00$ 13,000.00$ 10.3%113,000.00$
Marty Snook & Regional Park Field Improvements 138 138 4 125,000.00$ 12,500.00$ 10.0%112,500.00$
Doub's Wood Acquisition 32.4 35.21 2.81 435,000.00$ -$ 0.0%435,000.00$
1,539,000.00$ 333,500.00$ 435,000.00$ 679,500.00$
WCPS 10.9 10.9 0.75 70,000.00$ 7,000.00$ 10.0%63,000.00$
70,000.00$ 7,000.00$ -$ 63,000.00$
WILLIAMSPORT 27.6 35.5 7.9 1,105,000.00$ -$ 0.0% 300,000.00$
1,105,000.00$ -$ 300,000.00$ -$
TOTAL
2,689,710.0$ 552,056.0$ 735,000.0$ 1,696,101.0$
Veterans Park and Lyons Park Inclusive
Playground
WASHINGTON COUNTY
FY 2023 POS PROGRAM SCHEDULE
REVISION #1 1-24-23
PROJECT ACRES LOCAL SHARE
POS FUNDS
POS ACQUISITION
FUNDS POS DEV FUNDS OTHER
FUNDS/GRANTS
City Park, Fairgrounds Park, & Pangborn Park -
Play Equipment and Amenities
Byron Memorial Park Acquisition - Springfield
Mansion
Apply $22,500 in Lions Park Basketball Court
funds to Veterans Park Basketball Court project.
Lions Park not eligible due to 20 year
maintenance period using CPP money. Revert
FY20 Veterans Park Grading and Access Road
funds to Veterans and Lions Park Inclusive
Playground. $166,600 in LPPI funds for Veterans
Park Inclusive Playground. Town applying for
CPP funds.
Apply $23,627.21 in closed out project funds +
unencumbered balance funds totaling $155,000
towards the Black Rock Golf Course Clubhouse
Renovations.
Smithsburg Elementary School - Play Equip &
Trail Connection
Department Head Authorization
Budget & Finance Director Approval
County Administrator Approval
Required > $ 25,000 with date
Washington County, Maryland
Budget Adjustment Form
Explain
Budget Adjustment
Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds.
Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department
County Commissioners Approval
Transaction/Post -Finance
Deputy Director - Finance
Preparer, if applicable
Expenditure /
Account Number
Fund
Number
Department
Number Project Number Grant Number Activity Code Department and Account Description Increase (Decrease)
+ / -
Required approval with date
Required approval with date
If applicable with date
Required approval with date
Division Director / Elected Official Authorization
Required Action by
County Commissioners No Approval Required Approval Required Approval Date if
Known
Print Form
Budget adjustment to add LPPI funding to approved projects.
Kelcee Mace Digitally signed by Kelcee Mace
Date: 2023.01.03 14:00:51 -05'00'
498410 30 11900 REC037 0000 Capital Grant - State 378,600
599999 30 11900 REC037 EQPT Park Equipment/Surfacing Replacement 378,600
498410 30 11900 REC053 0000 Capital Grant - State 183,000
599999 30 11900 REC053 CNST Roof Replacements at Various Locations - Parks 183,000
498410 30 11900 REC046 0000 Capital Grant - State 315,000
599999 30 11900 REC046 CNST County Parks Bathroom/Drinking Fountain Upgrade 315,000
Andrew Eshleman Digitally signed by Andrew Eshleman
Date: 2023.01.11 14:54:38 -05'00'
Open Session Item
SUBJECT: Bid Award (PUR-1586) - Roof Replacement and Metal Siding Installation
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Rick Curry, CPPO, Director, Purchasing Department;
Andrew Eshleman, P.E., Director, Public Works
RECOMMENDED MOTION: Move to award the contract for the Roof Replacement and Metal
Siding Installation at the various parks as listed in the bid document to the responsive,
responsible, bidder Reese’s Home Improvement, Inc. of Boonsboro, MD who submitted the
lowest Base Bid (Option A through Option E) and Add Alternates (Option F through Option H)
for the total lump sum amount of $180,814.52 and contingent of final approval of the
Agreement by the County Attorney’s Off ice.
REPORT-IN-BRIEF: On November 29, 2022, the County accepted bids for the roof
replacement and metal siding project. The Invitation to Bid (ITB) was advertised locally in the
newspaper and on the County’s web site, as well as on the State of MD Emma
“eMaryland Marketplace Advantage” web site. Eleven (11) vendors were
represented at the Pre-Bid Conference/Teleconference. The project is to be substantially
completed within forty-five (45) consecutive calendar days of the Notice to Proceed.
Twenty (20) persons/companies registered/downloaded the bid document on-line. There are
liquidated damages that will apply at the rate of two hundred-fifty ($250) dollars per
consecutive calendar day the Contractor fails to complete the work as specified.
DISCUSSION: The project consists of removing and disposal of existing shingle roofing down
to sub-r oof. Supply and replace any decking that is damaged or in poor condition. Supply and
install new vapor barrier. Supply and install new 2” x 4” wood strips over vapor barrier on
rooves that don’t have existing tongue and groove sub-roof. Prepare restroom buildings gable
ends and windows for installation of 28-g auge Weather XL ABM panels. There are five (5)
parks (Devil’s Backbone, Doub’s Wood, Marty Snook, Pen Mar, and Pleasant Valley) where
the work is to be done.
FISCAL IMPACT: Funds in the amount of $183,000 are budgeted in Capital Improvement Plan
(CIP) account 30-11900-REC053.
CONCURRENCES: Deputy Director
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1586
Roof Replacement and Metal Siding Installation
1
Bloomes Contracting, Inc.
Lanham, MD
Colossal Contractors, Inc.
Burtonsville, MD
Option Description Total Price Total Price
A Total Sum: Devil's Backbone Park - Bathroom Structure, Guard Shack, &
Pavilion $17,737.00 $66,084.00
B Total Sum: Doubs Woods Park - North Pavilion / Bathroom Combo & South
Pavilion / Bathroom Combo $37,893.00 $101,912.00
C
Total Sum: Marty Snook Park - Guard Shack,
Pavilion 1,
Pavilion 2 / Bathroom Combo,
Pavilion 3 / Bathroom Combo, &
Pavilion 4 / Bathroom Combo
$111,262.00 $265,967.00
D Total Sum: Pen Mar Park -
Concession Building & Museum $17,737.00 $64,033.00
E Total Sum: Pleasant Valley Park - Pavilion / Bathroom Combo $12,725.00 $72,887.00
F ADD ALTERNATE #1 - Marty Snook Park Jr. Football Concessions Building $13,706.00 $50,154.00
G 3 and Bathroom $22,156.00 $71,481.00
H ADD ALTERNATE #3 - Marty Snook Park Softball Field Concessions Building $3,225.00 $15,048.00
*Corrected calculations based on unit pricing
Add Alternates: Prices stated below are for all Labor, Materials, Services, and Equipment necessary to properly complete the Add Alternate work as described in the bid document. The prices for Alternate bid items
do not form a portion of the Base Bid. Washington County reserves the right to reject or accept any and all Alternates in descending priority as shown on the bid form that the Owner may wish to award.
BASE BID: To furnish, materials, equipment, and services necessary to properly complete the procurement required under the BASE BID price (Items within Option A thru Option E), and also Alternate(s) (Option F
thru Option H) in descending priority as shown on the bid form that the Owner may wish to award based on the unit prices set forth in the Form of Proposal for "ROOF REPLACEMENT AND METAL
SIDING INSTALLATION" at various County Parks.
Bids Opened: November 29, 2022
PUR-1586
Roof Replacement and Metal Siding Installation
2
Dynamic General Contracting, LLC
Millersville, MD
E.A.R.N. Contractors, Inc.
Gaithersburg, MD
Option Description Total Price Total Price
A Total Sum: Devil's Backbone Park - Bathroom Structure, Guard
Shack, & Pavilion $81,000.00 $62,009.00
B Total Sum: Doubs Woods Park - North Pavilion / Bathroom
Combo & South Pavilion / Bathroom Combo $113,000.00 $106,670.00
C
Total Sum: Marty Snook Park - Guard Shack,
Pavilion 1,
Pavilion 2 / Bathroom Combo,
Pavilion 3 / Bathroom Combo, &
Pavilion 4 / Bathroom Combo
$178,000.00 $277,351.00
D Total Sum: Pen Mar Park -
Concession Building & Museum $52,000.00 $64,868.00
E Total Sum: Pleasant Valley Park - Pavilion / Bathroom Combo $56,000.00 $75,487.00
F ADD ALTERNATE #1 - Marty Snook Park Jr. Football
Concessions Building $39,000.00 $51,324.00
G ADD ALTERNATE #2 - Marty Snook Park Jr. Little League
Press boxes 1, 2, & 3 and Bathroom $70,000.00 $66,679.00
H ADD ALTERNATE #3 - Marty Snook Park Softball Field
Concessions Building $20,000.00 $23,034.00*
Add Alternates: Prices stated below are for all Labor, Materials, Services, and Equipment necessary to properly complete the Add Alternate work as described in the bid document. The prices for Alternate
bid items do not form a portion of the Base Bid. Washington County reserves the right to reject or accept any and all Alternates in descending priority as shown on the bid form that the Owner may wish to
award.
BASE BID: To furnish, materials, equipment, and services necessary to properly complete the procurement required under the BASE BID price (Items within Option A thru Option E), and also
Alternate(s) (Option F thru Option H) in descending priority as shown on the bid form that the Owner may wish to award based on the unit prices set forth in the Form of Proposal for "ROOF
REPLACEMENT AND METAL SIDING INSTALLATION" at various County Parks.
Bids Opened: November 29, 2022
PUR-1586
Roof Replacement and Metal Siding Installation
3
Reese's Home Improvement, Inc.
Boonsboro, MD
Ruff Roofing and
Sheet Metal, Inc.
Baltimore, MD
Vertex Roofing Contractors, Inc.
Manassas, VA
Option Description Total Price Total Price Total Price
A Total Sum: Devil's Backbone Park - Bathroom Structure,
Guard Shack, & Pavilion $14,669.78 $58,213.00 $33,218.00
B Total Sum: Doubs Woods Park - North Pavilion / Bathroom
Combo & South Pavilion / Bathroom Combo $25,527.34 $94,531.00 $53,626.00
C
Total Sum: Marty Snook Park - Guard Shack,
Pavilion 1,
Pavilion 2 / Bathroom Combo,
Pavilion 3 / Bathroom Combo, &
Pavilion 4 / Bathroom Combo
$56,810.32 $187,705.00 $137,960.00
D Total Sum: Pen Mar Park -
Concession Building & Museum $27,057.54 $60,108.00 $31,898.00
E Total Sum: Pleasant Valley Park - Pavilion / Bathroom Combo $17,368.50 $68,746.00 $32,308.00
F ADD ALTERNATE #1 - Marty Snook Park Jr. Football
Concessions Building $14,770.74 $43,015.00 $26,025.00
G ADD ALTERNATE #2 - Marty Snook Park Jr. Little League
Press boxes 1, 2, & 3 and Bathroom $21,696.24 $55,906.00 $35,363.00
H ADD ALTERNATE #3 - Marty Snook Park Softball Field
Concessions Building $2,914.06 $15,216.00 $5,733.00
Remarks / Exceptions:
Ruff Roofing - Any deteriorated sheathing will be replaced on a T&M basis. ($90 / HR & materials).
We have included 1 row of snowguards at all eaves
Add Alternates: Prices stated below are for all Labor, Materials, Services, and Equipment necessary to properly complete the Add Alternate work as described in the bid document. The prices for Alternate bid items do
not form a portion of the Base Bid. Washington County reserves the right to reject or accept any and all Alternates in descending priority as shown on the bid form that the Owner may wish to award.
BASE BID: To furnish, materials, equipment, and services necessary to properly complete the procurement required under the BASE BID price (Items within Option A thru Option E), and also Alternate(s) (Option F
thru Option H) in descending priority as shown on the bid form that the Owner may wish to award based on the unit prices set forth in the Form of Proposal for "ROOF REPLACEMENT AND METAL
SIDING INSTALLATION" at various County Parks.
Bids Opened: November 29, 2022
Open Session Item
SUBJECT: Contract Award (PUR-1575) – Black Rock Club House HVAC and Interior Renovations
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Rick F. Curry, CPPO, Director, Purchasing Department; Andrew Eshleman,
P.E., Director, Division of Public Works
RECOMMENDED MOTION: Move to award the contract for the Black Rock Club House and
Interior Renovations project to the responsible, responsive bidder, Warner Construction, (A Division
of R. W. Warner, Inc.) of Frederick, MD who submitted the lowest total sum bid in the amount of
$398,150 and contingent upon the County Attorney’s approval of the contract Agreement and to
approve a Budget Transfer Request of $175,000 from account 30-10910-BLD078 to account 36-
46010-BLD106.
REPORT-IN-BRIEF: The work to be performed by the Contractor under this project generally
includes but is not limited to: Remove the entire existing HVAC system, acoustical ceiling, lighting
in specific locations. Install a new HVAC system, spray foam roof insulation to the underside of
existing roof deck and install new acoustical tile and lights. Rework existing electrical to
accommodate the changes. The project is to be substantially completed within one hundred twenty
(120) consecutive calendar days of the Notice to Proceed. The County can assess liquidated damages
in the sum of two hundred fifty ($250) dollars for each consecutive day that the project is not
completed.
The bid was advertised in the local newspaper, listed on the State of Maryland’s “eMaryland
Marketplace Advantage” website and on the County’s web site. Six (6) companies were represented
at the pre-bid teleconference. Forty-six (46) persons/companies registered/downloaded the bid
document on-line. Two (2) bids were submitted as indicated on the attached bid tabulation matrix.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Division’s Capital Improvement Project (CIP)
account 36-46010-BLD106.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Matrix Tabulation
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Department Head Authorization
Budget & Finance Director Approval
County Administrator Approval
Required > $ 25,000 with date
Washington County, Maryland
Budget Adjustment Form
Explain
Budget Adjustment
Budget Transfer - Moves revenues or expenditures from one account to another or between budgets or funds.
Budget Amendment - Increases or decrease the total spending authority of an accounting fund or department
County Commissioners Approval
Transaction/Post -Finance
Deputy Director - Finance
Preparer, if applicable
Expenditure /
Account Number
Fund
Number
Department
Number Project Number Grant Number Activity Code Department and Account Description Increase (Decrease)
+ / -
Required approval with date
Required approval with date
If applicable with date
Required approval with date
Division Director / Elected Official Authorization
Required Action by
County Commissioners No Approval Required Approval Required Approval Date if
Known
Print Form
$96,500 will come out of the General Capital Reserve for this adjustment.
498410 36 46010 BLD106 0000 Capital Grant - State 155,000
498710 36 46010 BLD106 0000 Capital Transfer - General 271,500
599999 36 46010 BLD106 CNST Black Rock Clubhouse Renovation 426,500
498710 30 10910 BLD078 0000 Capital Transfer - General -175,000
599999 30 10910 BLD078 CNST Systemic Improvements - Building -175,000
Andrew Eshleman Digitally signed by Andrew Eshleman
Date: 2023.01.11 15:23:27 -05'00'
Expenditure /
Account Number
Fund
Number
Department
Number Project Number Grant Number Activity Code Account Description Increase (Decrease)
+ / -
PUR-1575
Black Rock Clubhouse HVAC Interior Renovations
IMEC Group, LLC
Columbia, MD
Warner Construction
A Division of R.W. Warner, Inc.
Frederick, MD
Item
No.Item Description Total Total
1 TOTAL LUMP SUM BID $432,826.00 $398,150.00
Remarks / Exceptions:
Bids Opened: December 7, 2022
Open Session Item
SUBJECT: Contract Award (PUR-1576) – Black Rock Clubhouse Roof Replacement
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department; Andrew
Eshleman, P.E., Director, Public Works
RECOMMENDED MOTION: Move to award the bid for the Black Rock Clubhouse Roof
Replacement at 20025 Mt. Aetna Road, to the responsive, responsible, bidder Reese’s Home
Improvement, Inc. of Boonsboro, MD who submitted the lowest Total Lump Sum amount of
$114,600.
REPORT-IN-BRIEF: On December 7, 2022 the County accepted bids for the roof replacement
project. The Invitation to Bid (ITB) was advertised locally in the newspaper and on the County’s
web site, as well as on the State’s Emma “eMaryland Marketplace Advantage” web site. Eleven
(11) vendors were represented at the Pre-Bid Conference/Teleconference and six (6) bids were
received.
DISCUSSION: The project consists of removing the existing shingle roof, inspecting the deck
and replacing any and all damaged sections, patch and repair on the Black Rock Clubhouse. The
base bid includes installing a new metal roofing system and providing any other miscellaneous
work as indicated on the plans or required to complete the work. The building is located at 20025
Mt Aetna Road, Hagerstown, Maryland 21740. The Bidder shall complete the project within one
hundred twenty (120) calendar days. There are liquidated damages that will apply at the rate of
two hundred-fifty ($250) dollars per consecutive calendar day each day the Contractor fails to
complete the work as specified.
FISCAL IMPACT: Funds are budgeted in Capital Improvement Plan (CIP) account 30-11910-BLD100.
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: Bid Tabulation Matrix
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1576
Black Rock Clubhouse Roof Replacement
Vendor (Metal Roof)(#1 w/Shingle Roof)
Detwiler Roofing, LLC
East Earl, PA $258,000.00 $106,000.00 $152,000.00
Dynamic General
Millersville, MD
$435,000.00 $148,000.00 $287,000.00
Columbia, MD $266,500.00 No Bid No Bid
Reese's Home Improvement,
Inc. Boonsboro, MD $114,600.00 $64,200.00 No Bid
Ruff Roofing and Sheet
Metal, Inc. Baltimore,
Maryland
$154,364.00 $97,988.00 $56,376.00
Vertex Roofing Contractors,
Inc. Manassas, VA $161,500.00 $70,500.00 $91,000.00
*Corrected Calculations based on unit pricing
Remarks/Exceptions:
Reese's Home Improvement, Inc. - Both Prices include Soffeit Fascia & 6 inch gutter
Ruff Roofing and Sheet Metal, Inc. - Any deteriorated sheathing will be replaced on a T&M basis ($90/hr + materials)
Bids Opened: 12-7-22
Open Session Item
SUBJECT: Contract Award (PUR-1587) 9-1-1 Call Center HVAC Replacement
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Brandi Naugle, CPPB, Buyer, Purchasing Department; Andrew
Eshleman, P.E., Director, Division of Public Works
RECOMMENDED MOTION: Move to award the contract for the 9-1-1 Call Center HVAC
Replacement project to the responsible, responsive bidder, MS Johnston Company, Inc. of
Hagerstown, MD who submitted the lowest total sum bid in the amount of $99,750 and contingent
upon the County Attorney’s approval of the contract Agreement.
REPORT-IN-BRIEF: The work to be performed by the Contractor under this project generally
includes but is not limited to the removal of the existing pad mounted package HVAC units and
call center humidifier. Install new pad mounted package HVAC units and ducted humidifier
system. Provide electrical and gas piping modifications to accommodate the new equipment.
Provide other miscellaneous work as indicated on the plans or required to complete the work. The
building is located at 16232 Elliott Parkway, Williamsport, Maryland 21795. Liquidated damages
shall be applied at the rate of two hundred-fifty ($250.00) dollars per consecutive calendar day for
each day the Contractor fails to complete the work by the completion date.
The bid was advertised in the local newspaper, listed on the State of Maryland’s “eMaryland
Marketplace Advantage” website and on the County’s web site. Four (4) companies were
represented at the pre-bid teleconference. Twenty (20) persons/companies registered/downloaded
the bid document on-line. One (1) bid was received.
DISCUSSION: N/A
FISCAL IMPACT: Funds are budgeted in the Division’s Capital Improvement Project (CIP)
Systemic Improvements - Buildings account 30-10910-BLD0078.
CONCURRENCES: David Hays, Director F&R, Emergency Management
ALTERNATIVES: N/A
ATTACHMENTS: Bid Matrix Tabulation
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
PUR-1587
9-1-1 Call Center HVAC Replacement
MS Johnston Co., Inc.
Hagerstown, MD
Item
No.Item Description Total
1 TOTAL LUMP SUM BID $99,750.00
Remarks / Exceptions:
*Corrected calculations based on unit pricing
MS Johnston Co., Inc. - Units approximately 40 week lead time.
Bids Opened: January 4, 2023
Open Session Item
SUBJECT: Airport Director Introduction and Updates
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Andrew Eshleman, Director of Public Works and Neil Doran, Airport
Director
RECOMMENDED MOTION: For Informational Purposes Only
REPORT-IN-BRIEF: Introduce Neil Doran as the Airport Director and provide an overview of
recent accomplishments and upcoming focus areas.
DISCUSSION: Neil Doran was hired as the Airport Director and started October 31, 2022. Highlight
2022 accomplishments, review recent efforts in strengthening the Airport community, and discuss
upcoming strategic planning efforts and focus areas.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: None
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: FY22 Airport Improvement Program Supplemental Discretionary Grant – Approval
to Submit Grant Application and Accept Awarded Funding
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Neil Doran, Director, Hagerstown Regional Airport, and Nicole Phillips,
Grant Manager, Office of Grant Management
RECOMMENDED MOTION: Move to approve submission of the FY22 Airport Improvement
Program Supplemental Discretionary Grant application to the Federal Aviation Administration in
the amount of $2,482,200 and accept funding as awarded.
REPORT-IN-BRIEF: The Hagerstown Regional Airport is requesting permission to submit a
FY22 Airport Improvement Program Supplemental Discretionary Grant application to the Federal
Aviation Administration.
DISCUSSION: The Hagerstown Regional Airport is requesting funding for new LED lighting
and signage replacement for both the primary runway 09-27 and secondary runway 02-20, the
acquisition of two electrical aircraft tractors, and assistance with developing a comprehensive
environmental sustainability program through the use of qualified consultants. The Office of Grant
Management has reviewed the grant guidelines.
FISCAL IMPACT: There is a 10% match associated in the amount of $275,800 which is
available in the Airport’s CIP accounts EQP031, STY022, and other various accounts where the
work is to be done incrementally.
CONCURRENCES: Susan Buchanan, Director, Office of Grant Management
ALTERNATIVES: Deny approval for submission of this request
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Open Session Item
SUBJECT: Discussion of City of Hagerstown Water Distribution Policies related to the
Medium Range Growth Area Boundary
PRESENTATION DATE: January 24, 2023
PRESENTATION BY: Jill Baker, Director of Planning and Zoning
RECOMMENDED MOTION: Agenda item for discussion purposes only.
REPORT-IN-BRIEF: Commissioners have recently been approached by a prospective
developer to support their efforts to gain access to public water from the City of Hagerstown. As
part of the request there was some confusion about the process by which the city reviews such
requests and the County’s involvement in that process. A presentation will be made to clarify the
process and brief the Commissioners on these issues.
DISCUSSION: The City of Hagerstown owns and operates the local service utility that provides
public water to citizens and properties within the adopted Urban Growth Area. As part of routine
capacity analysis and mandated State regulation, the City has been closely monitoring their ability
to provide public water facilities for both short and long term planning purposes.
Within the past two decades the City has begun to institute policies to implement long term plans
for future water demand. It has become apparent that water allocation levels are nearing our State
licensed cap and that capacity issues at the existing water treatment plant that limit the ability to
increase allocation are diminishing their ability to provide service to all those requesting access.
In response, the City has adopted a growth area boundary that they have calculated to be the extent
of their availability to serve (commonly known as the Medium Range Growth Area (MRGA)
boundary). Based on their water capacity analysis and projected demand from future development,
the MRGA is the furthest extent that water service can be provided.
In 2019, at the request of the City, Washington County Staff began reviewing the MRGA boundary
in comparison with economic development priorities. In 2020, Staff presented an amended MRGA
boundary that was endorsed by both the Planning Commission and the Board of County
Commissioners to the City that better represented County development goals. The attached map
reflects the requested changes to the MRGA boundary that were tentatively agreed to by the Mayor
and Council.
FISCAL IMPACT: Indeterminant
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
CONCURRENCES: n/a
ALTERNATIVES: n/a
ATTACHMENTS: MRGA Map April 2020
City of Hagerstown Water and Wastewater Policy
AUDIO/VISUAL NEEDS: MRGA Map April 2020
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P E N N S Y L V A N I A
A Addition 182.65
B-1 Addition 128.61
B-2 Addition 147.35
B-3 Addition 115.23
B-4 Addition 543.15
B-5 Addition 118.09
C Addition 102.34
D-1 Addition 154.56
D-2 Addition 184.38
D-3 Addition 121.54
E Addition 23.18
F Addition 147.8
G Addition 303.29
1 Remove 143.76
2 Remove 92.73
3 Remove 137.9
4 Remove 72.37
5 Remove 66.42
6 Remove 98.69
7 Remove 24.46
Reference Name Area to be Added/Removed Acreage Reference Name Area to be Added/Removed Acreage
Addition 13 2272.17
Remove 7 636.32
Area to be Added/Removed Area Count Sum of Acreage
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Path: U:\Views\MRH\Main\Projects\MRGA_Update\MRGA Maps\MRGA Maps.aprx
MRGA DISCUSSION
City of Hagerstown
Water and Wastewater Policy
Adopted: February 24, 2004
Amended: July 29, 2008, September 22, 2009, October 11, 2016, May 23, 2017,
November 27, 2018, June 18, 2019, August 25, 2020
Service Requests Outside the Corporate Boundaries of Hagerstown
Per the City of Hagerstown’s Comprehensive Plan, Policy 4-1, the City of Hagerstown will only
provide new or expanded water and wastewater service outside of Hagerstown’s corporate
boundaries to properties that annex into the city or that enter into pre-annexation agreements
with the City, except as specifically exempted in the Annexation Policy. New or expanded
service includes new construction, redevelopment of the site, new connections for existing
buildings, uses in existing buildings that require expanded allocation or service, and re-
subdivision of existing development.
Service Requests Outside Hagerstown’s Medium Range Growth Area
Per the City of Hagerstown’s Comprehensive Plan, Policy 4-4, the City of Hagerstown will not
extend or expand water or wastewater services beyond the Hagerstown Medium-Range Growth
Area as defined in the City’s Annexation Policy, and shall not allow new connections to the
existing lines located outside the Hagerstown Medium-Range Growth Area, unless one of the
following ten exceptions is to be granted by the City:
1. Condemnation or Impending Failure of an Existing Private Water or Septic System.
The governing health authority has provided a request with documentation or
certification to the Utilities Department that, to obtain a water or wastewater service
connection, the existing private water or wastewater system for an existing dwelling or
nonresidential building has been condemned, or has impending failure, and a reasonable
alternate system is otherwise not available. Service approved by the Utilities Department
using this exception is contingent upon acceptance and signing of a service contract by
the owner providing for the allocation of costs of extending and maintaining the service
to the property and that such service shall be subject to all applicable policies, procedures
and practices. Reference: City of Hagerstown 2008 Comprehensive Plan, Policy 4-4.
2. System Improvement. Upon the recommendation of the Director of Utilities to, and
approval by, the Mayor and Council, a system extension would provide a vital
improvement or enhancement to the operation or efficiency of the water and/or
wastewater system.
3. Connection to an Existing Lot of Record for a Single-Family or Two-Family
Dwelling. Service approval by the Utilities Department is contingent upon the following:
(a) outside the Long-Range Growth Area, lot was an existing lot of record prior to
February 24, 2004; (b) between the Medium-Range Growth Area and Long-Range
Growth Area boundaries, lot was an existing lot of record prior to April 22, 2008; (c) lot
is contiguous to a right-of-way containing a City water or wastewater line that was in
existence at the time the property became a lot of record. Any exception the Utilities
Department may determine is warranted will be given with the following limitations and
City of Hagerstown Water & Wastewater Policy August 25, 2020
2
conditions: (a) the maximum allocation shall not exceed two hundred (200) gallons per
day for one dwelling unit, or 400 gpd for a two-family dwelling if allowed by County
zoning and if it does not involve a subdivision; and b) service is contingent upon
acceptance and signing of a service contract by the owner providing for the allocation of
costs of extending and maintaining the service to the property and that such service shall
be subject to all applicable policies, procedures and practices.
4. Redevelopment of a Property Containing an Existing Customer. Service approval by
the Utilities Department using this exception is contingent upon there being no addition
of land area to the existing lot(s) of record containing the existing customer(s) and there
being no increase in the existing allocation as a result of the redevelopment.
5. Pre-existing Water or Wastewater Agreement. Service approval by the Utilities
Department using this exception is contingent upon a water or wastewater agreement
having been in place prior to July 29, 2008, which guaranteed water or wastewater
service to this property as a condition of the construction and/or provision of land for the
construction of the water or wastewater line at issue.
6. Economic Development Project. Service approval using this exception is contingent
upon recommendation of the County Commissioners, the City and County Economic
Development Directors, and the City Director of Utilities to, and approval by, the Mayor
and Council, for a vital economic development project or an economic development
project located in a the targeted economic development area at the airport, as delineated
in the County’s 2002 Comprehensive Plan.
7. Pre-Annexation Agreement. Service approval by the Utilities Department using this
exception is contingent upon a pre-annexation agreement having been approved by the
Planning and Code Administration Division and recorded in the Count y Courthouse prior
to April 22, 2008.
8. Affordable Housing Project. Service approval using this exception is contingent upon
recommendation of the County Commissioners, the City Administrator or designee, the
County Administrator or designee, and the City Director of Utilities to, and approval by,
the Mayor and City Council, for an affordable housing project restricted to households
with annual incomes up to 80% of AMI (Area Median Income) and located in close
proximity to economic development target areas and adjacent to development served by
City water and/or wastewater.
9. Connection to a Proposed New Lot of Record or Existing Lot of Record for a new
SFR or DUP when well testing failed to gain approval of the Health Department due
to GWUDI issues. GWUDI is groundwater under direct influence of surface water and
it is present in areas of the Hagerstown Valley due to the karst geological formations. A
sensitive area where such conditions have been documented to occur has been designated
by the Health Department on the northwest side of Hagerstown – an area bounded by I-
81, US40, proximity to the Greencastle Pike, and at the Pennsylvania border. Service
approval by the Utilities Department is contingent upon the following: (a) The Health
Department has provided a request with documentation to the Planning and Utilities
City of Hagerstown Water & Wastewater Policy August 25, 2020
3
Departments that the new well for the proposed new lot or existing lot of record does not
meet the minimum criteria for drinking water requirements and the well cannot be
approved by the Health Department; (b) Health Department’s analytical results are
consistent with COMAR and this analysis identifies contaminants which are precluded
from treatment in new wells per State law; (c) the proposed lot or existing lot is
contiguous to a right-of-way containing a City water line; (d) any extension of existing
water infrastructure is the responsibility of the landowner requesting service and all
required improvements to the water infrastructure shall be in conformance with City
Water and Wastewater Standards and Specification. The Utilities Director may approve
up to three requests per year for this exception. Requests shall be taken on a first come,
first served basis each calendar year. Requests for service under this exception which
would create a new lot for development outside the County Urban Growth Area must first
receive the approval of the administrative authority of the County Water & Sewer Plan.
10. Facility for an Essential Public Service. A facility necessary for the public services
provided by a government body whose geographic location is determined by the
government as the best placement to serve the needs of local communities or to access
the resources necessary to serve the public. Service approval using this exception is
contingent upon recommendation of the County Commissioners or other affected
government agency, and the City Director of Utilities to, and approval by, the Mayor and
Council. Recommendation to the Mayor and Council for approval by the Director of
Utilities will be contingent upon ensuring the water system can meet the average day,
peak day, and fire flow requirements for each request for service. If water system
upgrades are required to meet average day, peak day, and/or fire flow, all cost for
upgrades will be the responsibility of the agency requesting service, as approval by City
Utilities Department. Because such requests may occur for land outside the County
designated Urban Growth Area and outside Priority Funding Areas, the request for
service must first receive the approval of the administrative authority of the County
Water & Sewer Plan.
The granting of all exceptions to this policy, except for #5 and #7, is contingent upon the
property owner submitting a pre-annexation agreement to the City of Hagerstown that offers the
property for annexation at such time as the corporate boundaries of the City reach the property
and the Mayor and City Council determines annexation to be advantageous to the City of
Hagerstown.
An exception granted pursuant to this policy is void if the following has not occurred within 18
months of approval by the Mayor and City Council: 1) site plan approval by Washington
County; 2) building permit filed with Washington County; and 3) all City water and wastewater
fees paid. Any request for a variance or extension of the 18 month time limit must be submitted
for consideration by the Mayor and City Council at least 60 days prior to the expiration date and
is subject to approval by the Mayor and City Council.
Open Session Item
SUBJECT: Agriculture – Faces of Farming Presentation
PRESENTATION DATE: Tuesday, January 24, 2023
PRESENTATION BY: Leslie Hart, Business Development Specialist, Department of Business
Development
RECOMMENDED MOTION: N/A
REPORT-IN-BRIEF: “Faces of Farming” is an agricultural-focused video marketing campaign that
will showcase two local Washington County farms every month, for one year. The “Faces of Farming”
marketing videos will be showcased on the County’s website, as well as Facebook and other social
media platforms, and will target a new industry and highlight a local farmer from that specific
agricultural industry.
DISCUSSION: Washington County’s agricultural business represents the backbone of the County’s
landscape. With over 900 operating family farms and $153,725,000 in market value of products sold,
agriculture is the largest economic driver in Washington County. The “Faces of Farming” marketing
campaign will aim to educate residents in Washington County, along with the surrounding States and
Counties, about the economic impact of the Ag industry. Additionally, these videos will be used for
agricultural education to numerous streams around Washington County, such as, 4-H and FFA (Future
Farmers of America) meetings, Ag Expo and Fair, and they will be available on the Washington County
Ag App and website.
FISCAL IMPACT: N/A
CONCURRENCES: N/A
ALTERNATIVES: N/A
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: Yes - Faces of Farming Videos: Baker Farms LLC of Boonsboro and
Wilde Thistle Farm of Fairplay.
Board of County Commissioners of Washington County, Maryland
Agenda Report Form