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HomeMy WebLinkAbout221101 OPEN Minutesf l Board of County Commissioners of Washington County, Maryland Open Session Minutes November 1, 2022 MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full assemblage. CALL TO ORDER President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of Washington County, Maryland, to order at 10:00 a.m. at 100 West Washington Street, Hagerstown, Maryland, with the following members present; Vice President Terry L. Baker; Commissioner Wayne K. Keefer; Commissioner Charles A. Burkett; and Commissioner Randall E. Wagner. APPROVAL OF MINUTES Commissioner Burkett, seconded by Commissioner Wagner, moved to approve the minutes of October 25, 2022; Commissioner Baker abstained due to an absence. COMMISSIONER COMMENTS The Commissioners provided a brief overview of events attended throughout Washington County. Commissioner Baker thanked all involved in the Mummers Parade, including the spectators. Additionally, he thanked all those helping with Early Voting. Commissioner Keefer welcomed Tiffany Rexrode as the Director, Board of Social Services; he also congratulated Michael Piercy (former Director). He shared condolences to the Bowman family for the recent loss their son, Seth. Commissioner Burkett thanked all Washington County teachers for the efforts put forth; he shared that he has recently become a substitute teacher with the Washington County Public Schools. Commissioner Wagner he echoed Commissioner Baker's comments. He congratulated all those involved in the recent Firefighter Recruitment graduation. President Cline shared that he looks forward to seeing the completion of the Public Safety Training Center and congratulated the graduates. He also thanked all involved in the Mummers Parade. STAFF COMMENTS Division of Emergency Services Dave Hays, Director, Keli Smith, Terry Doyle, Shawn Haiisock, and Justin Mallot, presented the first contract with the Local Firefighters Union 1605 for execution. President Cline executed the contract on behalf of the Board of County Commissioners. Boards and Commissions -Krista Hart. County Clerk Community Organization Funding Committee -Ad Hoc Committee Commissioner Wagner, seconded by Commissioner Baker, moved to approve the appointment of Selena Wilkes to serve as Vice President Baker's representative; this is not a paid board. The motion passed unanimously. Washington County Board of Social Services Page 2 of4 OPEii! Session, November 1, 2022 Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the appointment of Dana Pentoney to serve an unfulfilled term through June 30, 2023; and to reappoint Bridgett Jones- Smith to serve a second three-year term from October 1, 2022 through September 30, 2025; this is not a paid board. The motion passed unanimously. Housing Authority of Washington County Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the reappointment of Ayodeji Badaki and William Beard each to serve a second five-year term from December 1, 2022 through November 30, 2027; this is not a paid board. The motion passed unanimously. County Attorney Kirk Downey recommended the Board consider retaining Bruce C. Bereano as the lobbyist for the Board of County Commissioners 2023, as set forth in the proposed retainer letter, in the amount of $10,000 from the Commissioner's Contingency Fund. Commissioner Keefer asked if this should be a subject for the incoming Board to consider. Commissioner Wagner, seconded by Commissioner Baker, moved to approve the request with funding of $10,000 from the Commissioner's Contingency Fund, as presented. The motion passed 3-2, Commissioner Keefer and Commissioner Burkett voted "NAY". County Administrator John Martirano welcomed Michelle Gordon as the new CFO, Neil Doran as the Airport Director, and Jonathan Horowitz as the Director of Business Development. Additionally, the next meeting will be November 15, 2022. CITIZEN PARTICIPATION No citizens participated. CONVENE AS THE WASHINGTON COUNTY BOARD OF HEALTH Commissioner Baker, seconded by Commissioner Wagner, moved to convene as the Board of Health at 10:19 a.m. The motion passed unanimously. AWARD OF ONE-YEAR CONTRACT FOR MOAHP (TRUE YOU MARLAND) EDUCATIONAL SERVICES TO GIRLS, INC Earl Stoner, Health Officer, and Dan Triplett, Administrator, Washington County Health Depatiment, requested approval to award a one-year contract to Girls, Inc. to provide education to high school age students in Washington County consistent with the Positive Prevention Plus (3Ps) and to fund a Youth Advisory Board for a total amount of$141,560.00. Mr. Stoner indicated that 100% of funding for this contract is provided through the Maryland Department of Health MOAHP grant. Commissioner Baker, seconded by Commissioner Wagner, moved to approve the award and to fund the Youth Advisory Board in the amount of$141,560, with funding from the MOAHP grant, as presented. The motion passed unanimously. RECONVENE AS THE BOARD OF COUNTY COMMISSIONERS, WASHINGTON COUNTY Commissioner Wagner, seconded by Commissioner Baker, moved to reconvene as the Board of County Commissioners of Washington County, Maryland at 10:21 a.m. The motion passed unanimously. Page 3 of4 OPEii! Session, November 1, 2022 HOTEL RENTAL TAX FUNDING REQUEST-HAGERSTOWN FIELD HOUSE Susan Buchanan, Director, Office of Grant Management; Scott Nicewarner, City Administrator; Rodney Tissue, City Engineer; and John Wack, Eastern Sports Management, presented a request for use of Hotel Rental Tax Funding in the amount of$ I ,250,000 to assist with costs associated with the construction of the Hagerstown Field House. Commissioner Burkett, seconded by Commissioner Keefer, with discussion voted to approve the request. Commissioner Keefer requested comment from fellow Commissioners. Commissioner Wagner shared that he is not opposed to the request; however, he cannot approve a commitment of five (5) years. Commissioner Keefer discussed the 911 Emergency Services Dispatch payment. Commissioner Burkett withdrew the motion. Commissioner Wagner moved to approve an amount of $250,000 for one(!) year and option to revisit, seconded by Commissioner Keefer. The motion passed unanimously. PROCLAMATION FOR OPERATION GREEN LIGHT The Board of County Commissioners presented a proclamation in recognition of Operation Green Light to Dana Burl, Program Director, Department of Veteran's Affairs. BOYS AND GIRLS CLUB OF WASHINGTON COUNTY CAMPAIGN UPDATE Addie Nardi, CFO, Boys and Girls Club of Washington County, recommended approval to forgive back taxes owed on a property acquired by the Boys and Girls Club in the amount of approximately $52,000, which accrued when property was owned by someone other than the Boys and Girls Club. Commissioner Wagner shared that he would yield the option to fund the Boys and Girls Club the amount, which would then be used to satisfy the outstanding obligation. The Commissioners requested that the matter be brought forth at a future meeting with the exact amount and funding source. BID AW ARD {PUR1572) SPECTROSCOPY UNIT Brandi. Naugle, Buyer, Purchasing, and Eric Jacobs, Operations Manager, Fire/EMS, recommended award of the contract for the purchase of one (I) new Spectroscopy unit for the Division of Emergency Services from 908 Devices, Inc., Boston Massachusetts for the lowest total sum of $98,296.11; funding is available in the departments operating budget, 600400.10.11430. Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the award of PUR1572 to 908 Devices, Inc., Boston, MA in the amount of$98,296.l l, as presented. The motion passed unanimously. SOLE SOURCE PROCUREMENT A WARD {PUR1589) MI CROW A VE HOPS TO UPGRADE EXISTING MI CROW A VE LINKS Rick Curry, Director, Purchasing, and Tom Weber, Deputy Director, Wireless Communications, recommended authorization of the sole source procurement/installation for upgrade to three (3) existing microwave links with Maryland Institute for Emergency Medical Services System (MIEMSS) at a cost of $50,000 per link for the total sum not to exceed $150,000 and to reimburse MIEMSS for the purchase of materials for the links; funding is budgeted in the department's capital improvement account COM030. Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the sole source procurement/installation PUR1589 from MIEMSS, and to reimburse MIEMSS for the purchase of materials for the links, in the amount of$150,000, as presented. The motion passed unanimously. Page 4 of 4 OPEN Session, November 1, 2022 SOLE SOURCE PROCUREMENT AW ARD (PUR1588) P25 RADIO SYSTEM MPLS AND IP SIMULCAST UPGRADE Mr. Cuny and Mr. Weber recommended authorization of the sole source procurement/installation of radio software upgrade with Motorola Solutions, Inc., Linthicum, Maryland (MD) for a total sum of $1,703,356.26 for the purchase and installation of a Multi protocol Label Switching and Internet Protocol Simulcast Upgrade for the ASTRO P25 radio system; funding is budgeted in the department's capital improvement account COM030. Commissioner Burkett, seconded by Commissioner Wagner, moved to approve the sole source procurement/installation PUR1588 from Motorola Solutions, Inc., Linthicum, MD in the total amount of $1,703 ,3 5626, presented. The motion passed unanimously. APPLICATION FOR ZONING MAP AMENDMENT RZ-21-005 Kirk Downey, County Attorney, presented an application from Sharpsburg Pike Holdings, LLC for a zoning map amendment to establish a new Mixed Use (from Highway Interchange) zoning district at 10319 Sharpsburg Pike, between Colonel Henry K. Douglas Drive and Poffenberger Road, approximately 1/3 mile south oflnterstate 70 Interchange. Mr. Downey shared that the matter was presented to the Washington County Planning Commission at its regular meeting on March 7, 2022 and was voted to unanimously recommend denial. The Commissioners reached a consensus to deny the application for zoning map amendment and instructed the County Attorney's Office to return with the findings of fact and decision at a future meeting. CLOSED SESSION Commissioner Wagner, seconded by Commissioner Burkett, moved to convene in closed session at 11 :07 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; and to consult with counsel to obtain legal advice on a legal matter; in accordance with Sections 3-305(b) (1) and (7) of the General Provisions Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners discussed personnel assignments and compensation, and Board and Commission appointments. Additionally, the Commissioners discussed a legal matter and obtained legal advice on same. Present during closed session were Commissioners Jeffrey A. Cline; Wayne K . Keefer; Charles A. Burkett; and Randall E. Wagner; also, present were John M. Mattirano, County Administrator; Kirk C. Downey, County Attorney, and Krista L. Hart, County Clerk; and at various times, Deb Condo, Interim Director, Human Resources; Andrew Eshleman, Director, Public Works; and Dave Hays, Director, Emergency Services. RECONVENE IN OPEN SESSION Commissioner Wagner, seconded by Commissioner Baker, moved to reconvene in open session at 11 :51 a.m. The motion passed unanimously. ADJOURNMENT Commissioner Wagner, seconded by Commissioner Burkett, moved to adjourn the meeting 11:51 a.m. The motion passed unanimously. Ir