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HomeMy WebLinkAbout221011 OPEN MInutesI l Board of County Commissioners of Washington County, Maryland Open Session Minutes October 11, 2022 MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full assemblage. CALL TO ORDER President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of Washington County, Maryland, to order at 10:00 a.m. at 100 West Washington Street, Hagerstown, Maryland, with the following members present; Commissioner Wayne K. Keefer; Commissioner Charles A. Burkett; and Commissioner Randall E. Wagner; Vice President Terry L. Baker was absent. CLOSED SESSION Commissioner Wagner, seconded by Commissioner Burkett, moved to convene in closed session at 10:00 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals; to consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; to consult with counsel to obtain legal advice on a legal matter; to conduct collective bargaining negotiations or consider matters that relate to the negotiations; and to comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding matter; in accordance with Sections 3-305(b) (1), (4), (7), (9), and (13) of the General Provisions Article of the Annotated Code of Maryland. The motion passed unanimously; Commission Baker was absent. In closed session, the Commissioners discussed personnel assignments and compensation; Board and Commission appointments; business development updates and a business establishment matter. The Commissioners further discussed collective bargaining negotiation and contractual matters and consulted with counsel. Present during closed session were Commissioners Jeffrey A. Cline; Wayne K. Keefer; Charles A. Burkett; and Randall E. Wagner; also, present were John M. Martirano, County Administrator; Kirk C.Downey, County Attorney, and Krista L. Hart, County Clerk; and at various times, Deb Condo,Interim Director, Human Resources; Dave Hays, Director, Emergency Services; Eric Paltell,Counsel; Jill Baker, Director, Planning and Zoning; Scott Hobbs, Director, Engineering; and SusanGrimes, Director, Business Development; Vice President Terry L. Baker was absent. RECONVENE IN OPEN SESSION Commissioner Wagner, seconded by Commissioner Burkett, moved to reconvene in open session at 11 :08 a.m. The motion passed unanimously. APPROVAL OF MINUTES Commissioner Keefer, seconded by Commissioner Burkett, moved to approve the minutes of September 20, 2022. Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the minutes of September 27, 2022; Commissioner Burkett abstained due to an absence. Page 2 of 6 OPEN Session, October 11, 2022 Page 3 of 6 OPEN Session, October 11, 2022 Page 4 of 6 OPEN Session, October 11, 2022 CONTRACT A WARD {PUR1570) BOND COUNSEL SERVICES Page 5 of 6 OPEN Session, October 11, 2022 Ms. Naugle and Kelcee Mace, Interim CFO, recommended award of the contract for Bond Counsel Services to the responsive, responsible firm of Funk & Bolton, P.A., Attorneys at Law, of Baltimore, Maryland, for the total proposal value of $107,100 plus out-of-pocket expenses related to bond issues and for all other work. the responsive, responsible firm of Funk & Bolton, P.A., Attorneys at Law, of Baltimore, Maryland, for the total proposal value of $107,100 plus out-of-pocket expenses related to bond issues and for all other work. Commissioner Wagner, seconded by Commissioner Keefer, moved to approve award contract PUR1570 to Funk & Bolton, P.A., Attorneys at Law, Baltimore, MD in the amount of$107,100 plus out of pocket expenses related to bond issues and for all other work, as presented. The motion passed unanimously. CONTRACT RENEWAL {PUR1569) UNIFORMS FOR THE WASHINGTON COUNTY SHERIFF'S OFFICE Ms. Naugle and Sheriff Doug Mullendore recommended award of contract PURI 569 for uniforms for the Washington County Sheriffs Office to Galls, LLC, Lexington, Kentucky, for a total sum of $117,485.25 based on estimated quantities (no guaranteed minimum/maximum) of each uniform piece at the per unit prices. Funds are budgeted in the various departmental budgets to include 11300, 11305, 11310, 11315, 11320, and 11321. Commissioner Wagner, seconded by Commissioner Burkett, moved to renew contract PUR1569with Galls, LLC, Lexington, KY for a total sum of $117,485.25, as presented. The motion passed unanimously. PURCHASE OF VEHICLES FOR VARIOUS COUNTY DEPARTMENTS Rick Curry, Director, Purchasing, and Sergent Alan Matheny, Washington County Sheriffs Office, recommended approval for the following departments to purchase vehicles via State of Maryland Contract: •Sheriffs Office -one (1) pickup truck; not to exceed $60,000•Highway Department -two (2) One-ton crew cab trucks; not to exceed $112,428; one (1)pickup truck; not to exceed $29,400•Wireless Communication Maintenance -one (1) pickup truck; not to exceed $60,000Division of Emergency Services -two (2) pickup truck; not to exceed $130,000•Hagerstown Regional Airport -two (2) pickups trucks; not to exceed $140,000; thedepartment is also requesting submission and acceptance in the amount of $105,000 fromthe Maryland Aviation Administration. Commissioner Burkett, seconded by Commissioner Wagner, moved to approve the purchase of vehicles for various county departments; and to authorize the submission and acceptance of award from the Maryland Aviation Administration in the amount of $140,000, as presented. The motion passed unanimously. LOBBYING COALITION John Martirano, County Administrator, and Kirk Downey, County Attorney, initiated discussion surrounding the Lobbying Coalition and initiatives for the upcoming regular session of the General Assembly. Mr. Martirano reviewed several projects with the Commissioners. Page 6 of 6 OPEN Session, October 11, 2022 DISCUSSION REGARDING POTENTIAL PROCESS FOR NON-PROFIT FUNDING Susan Buchanan, Director, Office of Grant Management, presented the Commissioners with various options of management for the allocation of the FY22 Surplus funding for non-profits. Ms. Buchanan shared that she has contacted members of the Community Organization Funding Committee to review the applications for the FY22 Surplus and at this time, only one (1) member would not be available. Commissioner Burkett shared his concern over instructing staff to handle the process. Commissioner Keefer share that he would like to ensure the requests are vetted. Staff was instructed to move forward with the process. ICE CREAM TRAIL FAVORITE SPOT CERTIFICATE Susan Grimes, Director, Business Development, presented the owners of Misty Meadow Creamery with the Ice Cream Trail Favorite Spot certificate; a result of the recent County initiative. ADJOURNMENT Commissioner Burkett, seconded by Commissioner Wagner, moved to adjourn the meeting I :30 p.m. The motion passed unanimously.