HomeMy WebLinkAbout211130 OPEN MinutesWashington County
M AR Y L A ND
Board of County Commissioners of Washington County, Maryland
Open Session Minutes
November 30, 2021
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 10:01 a.m. at 100 West Washington Street, Hagerstown,
Maryland, with the following members present: Vice -President Terry L. Baker, Commissioner
Wayne K. Keefer, Commissioner Randall E. Wagner, and Commissioner Charles A. Burkett.
APPROVAL OF MINUTES
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the minutes of
November 19, 2021. The motion passed (3-2, Commissioners Cline and Burkett abstained due to
an absence)
COMMISSIONER COMMENTS
The Commissioners provided a brief overview of events attended throughout Washington County.
Commissioner Keefer discussed non -profits and the annual campaign drive for "Giving Tuesday"
and encouraged all to support the local non -profits / charities. Additionally, Commissioner Keefer
shared a request from the Hancock Fire Company which related to a property upgrade consisting
of 133 acres, requesting a contribution from the Commissioners Contingency Fund.
Commissioner Keefer, seconded by Commissioner Burkett, moved to approve the award of funding
from the Commissioner's Contingency Fund (or alternate if needed) in the amount of $35,823.49
to the Hancock Fire Company. The motion passed unanimously.
Commissioner Burkett thanked everyone for thoughts and prayers during his illness. Additionally,
he shared that he has reached out to the Mayor and Town Council members to begin meeting to
settle pending matters.
Commissioner Wagner congratulated Paulie Ward on receiving the Peoples Choice Award; he also
thanked staff for organizing the Turkey Trot event.
President Cline also thanked Jaime Dick for working the event and organizing said event. Also, he
met with Councilmember Bruchey to discuss issues; he congratulated Paulie Ward as well.
STAFF COMMENTS
Office of Grant Management
Susan Buchanan, Director, informed the Board of an award made from the Hotel Rental Tax Grant
to the Cumberland Valley Athletic Club in the amount of $13,000 for Washington County Sheriffs
Office overtime expenses for the 59th annual JFK Ultramarathon Race, which was held Saturday,
November 20th
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OPEN Session, November 30, 2021
Additionally, she provided information of an award made to the Maryland Theatre in the amount
of $5,000 for the Krumpe's Donut Drop 2022 for an event scheduled for December 31St
Ms. Buchanan informed the Board of an award from the General Fund Contingency Grant in the
amount of $2,000 to Star Community, Inc. to assist with the cost of Serious Incident Investigation
Training for staff
County Administrator
John Martirano presented a request for a letter of support from the Town of Boonsboro regarding
the installation of new well at Shafer Park. The Commissioners reached a consensus to proceed as
presented.
Additionally, he presented a request from Brook's House and requested a waiver of a $6,900 fee
for EDU's, paid from the Commissioner's Contingency Fund.
Commissioner Baker, seconded by Commissioner Keefer, moved to approve a payment in the
amount of $6,900 from the Commissioners Contingency Fund.
CITIZENS PARTICIPATION
Marty Lumm, Director, Board of Elections, and Kaye Robucci, Board of Elections, discussed the
American Rescue Plan Funding payments to staff
The Commissioners recessed at 10:21 a.m. and returned to the meeting at 10:30 a.m.
PUBLIC HEARING: APPLICATION FOR ZONING MAP AMENDMENT RZ-21-005
President Cline convened a public hearing at 10:30 a.m. to obtain public comment regarding the
rezoning application to establish a new Mixed -Use Commercial (MXC) floating zone over top of
the existing Highway Interchange (HI) base through a rezoning map amendment.
Travis Allen, Comprehensive Planner, and Jill Baker, Director, Planning and Zoning, presented the
staff report and analysis for RZ-21-005. The applicant, Sharpsburg Holdings, LLC seeks a map
amendment to establish a new Mixed -Use zoning district at 10319 Sharpsburg Pike, approximately
1/3 mile south of Interstate 70 interchange.
The Washington County Planning Commission held a Public Information Meeting on August 30,
2021 and deliberated at the October 4th meeting where the members unanimously recommended for
denial of the proposed map amendment. All written and oral public comments prior to the Public
Information meeting have thus far been in opposition to the proposed amendment.
Ms. Baker shared that additional information on the matter has been provided following the
submittal to the Planning Commission.
Zachary Kieffer, Law Office of Zachary J. Kieffer, LLC, 19405 Emerald Square, Suite 2100, Office
202, Hagerstown, Maryland, presented on behalf of the applicant. Mr. Kieffer submitted a letter
dated November 24, 2021, to the Board of County Commissioners, Exhibit #1, as a matter of record.
Trevor Frederick, Engineer, Frederick, Seibert, and Associates, spoke on the number of planned
units.
Beverly Bowers, 1041 Bearcreek Drive, expressed opposition to the application.
Mr. Kieffer presented rebuttal on behalf of the applicant.
The Public Hearing was concluded at 11:16 a.m.
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OPEN Session, November 30, 2021
The Commissioners discussed the matter and reached a consensus to instruct staff to return to the
Planning Commission with the newly submitted information of 55+ age groups.
UTILITY VEHICLE PURCHASE/REPLACEMENT
This matter was removed from the agenda.
ENGINEERING / DESIGN CONTRACTS
Scott Hobbs, Director, Engineering, presented the recommendation approval of the federal aid
bridge design contracts for several projects as included in the Capital Improvement Plan, exceeding
$50,000. Mr. Hobbs shared that the projects are described as: Halfway Boulevard Bridge over
Norfolk Southern Railroad, Roxbury Road Bridge over Beaver Creek, Crystal Falls Road Bridge over
Beaver Creek, Keedysville Road Bridge over Antietam Creek, and Gardenhour Road Bridge over Little
Antietam Creek.
Commissioner Wagner, seconded by Commissioner Baker, moved to approve the federal aid bridge
design contracts, as presented. The motion passed unanimously.
INTERGOVERNMENTAL COOPERATIVE PURCHASE - EMBANKMENT
STABILIZATION UNTG-21-0073)
Mr. Hobbs recommended authorizing by Resolution, for the approval of work from
Geo Stabilization International at the contracted unit prices as awarded by Delaware County, New
York per the Agreement/Proposal No. 31-18 totaling $326,995. The funds are budgeted in the
capital improvement plan project RDI024.
Commissioner Wagner, seconded by Commissioner Baker, moved to authorize by resolution the
Intergovernmental Cooperative Purchase relating to the embankment slope stabilization by
GeoStabilization International, as presented. The motion passed unanimously.
(Resolution No. RS -2021-34 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is in the County Commissioners' Office.)
INTERGOVERNMENTAL COOPERATIVE PURCHASE - FOUR (4) NEW FORD 2022
F350 (INTG-21-0070)
Brandi Naugle, Buyer, Purchasing; and Zane Rowe, Deputy Director, Highway Department,
recommended authorizing by Resolution, for Highway Department to purchase four (4) new 2022
Ford F-350 vehicles for a total cost of $207,999.97 and to utilize another jurisdiction's contract that
was awarded by Baltimore County (contract number 04504) to Apple Ford of Columbia, Maryland.
The funds are budgeted in the Washington County Highway Department's Capital Improvement
Plan budget account 600300.30.20010.EQP042.
Commissioner Baker, seconded by Commissioner Wagner, moved to authorize by resolution the
Intergovernmental Cooperative Purchase for the purchase of four (4) 2022 Ford F350 at a total cost
of $207,999.97, as presented. The motion passed unanimously.
(Resolution No. RS -2021-35 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is in the County Commissioners' Office.)
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OPEN Session, November 30, 2021
CONTRACT AWARD (PUR1514) INDUSTRIAL EQUIPMENT LEASE/PURCHASE
AND TRADE-IN FOR VARIOUS COUNTY DEPARTMENTS
Ms. Naugle, Mr. Rowe, and Danny Hixon, Deputy Director, Parks and Facilities, recommended bid
award as indicated below and contingent upon approval of the final lease agreements by the County
Attorney's Office.
Equipment Vendor Bid Amount
Item # 1A- Three (3) Diesel Engine, Jesco, Inc. *Annual Lease
Backhoe/Front End Loaders, South Plain, NJ. Payment for 5 Years
With Thumb, w/o radial tires $ 43,863.51 / Yr.
(Highway)
Item # 1B- Two (2) Diesel Engine, Jesco, Inc. *Annual Lease
Backhoe/Front End Loaders, South Plain, NJ. Payment for 5 Years
With Thumb, with radial tires $ 30,206.82 / Yr.
(Highway)
Item # 1C- One (1) Diesel Engine, Jesco, Inc. *Annual Lease
Backhoe/Front End Loaders, South Plain, NJ. Payment for 5 Years
w/o Thumb, w/o radial tires $ 16,930.62 / Yr.
(Highway)
Item #2A - Five (5) Diesel Engine, Jesco, Inc. *Annual Lease
Rubber Tired Wheel Loaders, South Plain, NJ. Payment for 5 Years
w/o Henke Dozer Blade, with third function hydraulics $ 92,711.39 / Yr.
(Highway)
Item #2B - One (1) Diesel Engine, Jesco, Inc. *Annual Lease
Rubber Tired Wheel Loaders, South Plain, NJ. Payment for 5 Years
with Henke Dozer Blade, with third function hydraulics $21,698.96 / Yr.
(Highway)
Item #3 — Two (2) Diesel Engine, Carter Machinery *Annual Lease
Mini Hydraulic Excavators Baltimore, Md Payment for 5 Years
(Highway) $73,288.00 /Each
Item #4 - One (1) Diesel Engine, Jesco, Inc. *Annual Lease
Backhoe/Front End Loaders South Plain, NJ Payment for 5 Years
(Parks & Facilities) $14,601.21 / Yr.
Item # 5 — One (1) Multi Terrain Carter Machinery *Annual Lease
Loader Baltimore, MD Payment for 5 Years
(Parks & Facilities) $ 10,840.00 / Yr.
Item # 6— One (1) Diesel Engine Jesco, Inc. *Annual Lease
Backhoe/Front End Loader South Plain, NJ Payment for 5 Years
(Water Quality) $ 15,588.35 / Yr.
*Includes trade-in of used equipment
Commissioner Wagner, seconded by Commissioner Keefer, moved to award the contract PUR1514
to those bidders as presented. The motion passed unanimously.
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OPEN Session, November 30, 2021
CLOSED SESSION
Commissioner Wagner, seconded by Commissioner Baker, moved to convene in closed session at
11:27 a.m. To discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, or performance evaluation of appointees, employees, or
officials over whom this public body has jurisdiction; or any other personnel matter that affects one
or more specific individuals; To consult with counsel to obtain legal advice on a legal matter; To
discuss public security, if the public body determines that public discussion would constitute a risk
to the public or to public security, including: (i) the development of fire and police services and
staff; and (ii) the development and implementation of emergency plans; & To comply with a
specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures
about a particular proceeding or matter; in accordance with Sections 3-305(b) (1), (7), (10), and
(13) of the General Provisions Article of the Annotated Code of Maryland. The motion passed
unanimously.
In closed session, the Commissioners discussed the filling of certain personnel vacancies with
specific candidates, and appointments to certain Boards and Commissions; the Board provided staff
direction in regards thereto. The Commissioners discussed certain contractual issues and further
discussed the provision of emergency services, staffing and response planning.
Present during closed session were Commissioners Jeffrey A. Cline, Terry L . Baker, Wayne K.
Keefer, Randall E. Wagner, and Charles A. Burkett; also, present were John M. Martirano, County
Administrator; Kirk C. Downey, County Attorney, and Krista L. Hart, County Clerk. Additionally,
the following staff members were present at times: Larry Etchison, Director, Human Resources;
David Hays, Director, Emergency Services; Kevin Lewis, Deputy Director, Emergency Services;
Dale Fishack, President, Washington County Volunteer Fire and Rescue Association; Retired Chief
John Tippett, Chief Charles Bailey; Richard Hopkins, Emergency Services Advisory Council;
Chief Jerry Keplinger; Oley Griffith, Volunteer Representative; Todd Moser, Real Property
Administrator; Andrew Eshleman, Director, Public Works; Scott Hobbs, Director, Engineering;
and Danielle Weaver, (IT Tech Room).
RECONVENE IN OPEN SESSION
Commissioner Wagner, seconded by Commissioner Baker, moved to reconvene in open session at
1:34 p.m. The motion passed unanimously.
ADJOURNMENT
Commissioner Wagner, seconded by Commissioner Baker, moved to adjourn the meeting 1:34 p.m.
The motion passed unanimously.
2Ala`1,I-laid-
Kris a L. Hart, County Clerk