HomeMy WebLinkAbout211116 OPEN MinutesBoard of County Commissioners of Washington County, Maryland
Open Session Minutes
November 16, 2021
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
Vice-President Terry L. Baker called the regular meeting of the Board of County Commissioners
of Washington County, Maryland, to order at 10:00 a.m. at 100 West Washington Street,
Hagerstown, Maryland, with the following members present: Commissioner Wayne K. Keefer, and
,Commissioner Randall E. Wagner; President Jeffrey A. Cline and Commissioner Charles A.
Burkett was absent for the duration of the meeting.
APPROVAL OF MINUTES
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the minutes of
November 9, 2021. The motion passed unanimously.
COMMISSIONER COMMENTS
The Commissioners provided a brief overview of events attended throughout Washington County.
Commissioner Keefer shared continued prayers for Commissioner Burkett. Additionally, he added
that Medicare Open Enrollment is continuing, and citizens may reach out to the Commission on
Aging for guidance at 301.790.0275. He thanked all staff for the service provided to support the
Commissioners and the County.
Commissioner Wagner congratulated Zane Schreiber for receiving the People's Choice Award; he
also congratulated the Washington County Humane Society for celebrating the 100th Anniversary.
He also thanked all the Veteran's who served their country.
Vice-President Baker thanked all Veterans and organizer's who participated in the events. He
introduced Caden Snyder and welcomed him as candidate for County Commissioner.
STAFF COMMENTS
Business Development
Linda Spence, Business Specialist, provided the Commissioners with an update on the Online Sales
and Telework Opportunity grant program (phase 2).
County Clerk
Washington County Diversity and Inclusion Committee
Commissioner Wagner, seconded by Commissioner Keefer, moved to accept the recommendation
to appoint the following applicants to serve first three-year terms from November 1, 2021, through
October 31, 2024: Orville Brown, Terrence Ngwa, Troy Gandy, and Shannon Gaines; also, to
reappoint the following members to each serve first three-year terms from September 1, 2021
through August 31, 2024: Carlos Mellott, Maria Wentzel, and ZSun-nee Miller-Materna. This is
not a paid board. The motion passed unanimously.
Washington County Disabilities Advisory Committee
2 of 6
OPEN :)ess;ion. November 16, 2021
Commissioner Keefer, seconded by Commissioner Wagner, moved to accept the recommendation
to reappoint Troy Van Scoyoc to serve a first three-year term from November 1, 2021, through
October 31, 2024; Linda Kline to serve a first three-year term from August 1, 2021, through July
31, 2024; and to appoint the following to each serve first three-year terms from November 1, 2021,
through October 31, 2024: Michael Butler, Anna Burkett, and Robert Welty. This is not a paid
board. The motion passed unanimously.
County Administrator
John Martirano shared that the next meeting will be Tuesday, November 30th, he wished all staff a
happy and blessed Thanksgiving holiday.
CITIZENS PARTICIPATION
Jessica Green, Maryland Theater, introduced those involved in the Krumpee's Annual Donut Drop
and shared information on the upcoming event.
CERTIFICATE OF RECOGNITION TO TOM CLEMENS, HISTORIC DISTRICT
COMMISSION
The Board of County Commissioners presented a certificate of recognition to Tom Clemens for his
volunteerism on the Historic District Commission.
COMMERCIAL VEHICLE TRANSPORTATION FACILITY ACQUISITION AND
CONSTRUCTION
Dr. Jim Klauber, President, Hagerstown Community College, recommended approval of a budget
adjustment ( commitment) in the amount of $1,500,000 to match an Economic Assistance Grant for
the acquisition and renovation of a building for a Commercial Vehicle Transportation Facility at
the former Gold's Gym property on Northern Avenue, Hagerstown. Dr. Klauber shared that this
would provide opportunities for the college to combine various facilities.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the budget
adjustment in the amount of $1,500,000, with funding provided by the capital reserve budget, as
presented. The motion passed unanimously.
PRESENTATION OF THE JUNE 30, 2021, AUDITED FINANCIAL STATEMENTS
Christopher Lehman, Partner, SB and Company, provided the Board with a report of the audit
opinion for financial statements ending June 30, 2021.
PERFORMANCE INCENTIVE GRANT-APPROVAL TO SUBMIT APPLICATION AND
ACCEPT FUNDING AS A WARDED
Rachel Souders, Senior Grant Manager, Office of Grant Management, and Meaghan Willis, Day
Reporting Center, recommended approval to submit an application for the Performance Incentive
Grant to the Governor's Office of Crime Prevention, Youth, and Victim Services, in the requested
amount of $118,038.55, and to accept funding as awarded.
Commissioner Keefer, seconded by Commissioner Wagner, moved to submit an application for the
Performance Incentive Grant, in the amount of $118,038.55, and to accept funding as awarded. The
motion passed unanimously.
3 of 6
OPEN ::iies5;1on, November 2021
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0071) -ONE
KOHLER 250KW DIESEL GENERATOR
Rick Curry, Director, Purchasing, and Mark Bradshaw, Director, Environmental Management,
recommended authorizing by Resolution, for the Department of Water Quality to purchase one ( 1)
Kohler 250KW diesel generator set from Fidelity Power Systems, Sparks, Maryland, in the amount
of $55,050, and to utilize another jurisdictions contract, Sourcewell contract #12607-KOH). Funds
are budgeted in the departments capital improvement budget 515000.32.4201 0.LIN034.EQT00000.
Commissioner Wagner, seconded by Commissioner Keefer, moved to authorize by resolution the
Intergovernmental Cooperative Purchase relating to the purchase of one Kohler 250KW Diesel
Generator from Fidelity Power Systems, Sparks, Maryland, as presented. The motion passed
unanimously.
(Resolution No. RS-2021-32 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is in the County Commissioners' Office.)
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0072} -PUBLIC
SAFETY TRAINING CENTER FURNITURE AND FITNESS EQUIPMENT
Mr. Curry; Kevin Lewis, Director, Training Quality Assurance and Control; and Scott Hobbs,
Director, Engineering, recommended authorizing by Resolution, for the approval of the purchase
of office furniture at the contracted unit prices totaling $406,732.58 and to utilize another
jurisdiction's contract awarded by Howard County Department of County Administration (Mid-
Atlantic Purchasing Team Contract 2015-42) to Duron, Inc., Owings Mills, Maryland. Also,
approval of the purchase of fitness equipment at the contracted unit prices totaling $86,713.90 and
to utilize another jurisdiction's contract awarded by National Cooperative Purchasing Alliance
(Contract 4400009698) to Johnson Health Tech North America, Inc. dba Matrix Fitness, Cottage
Grove, Wisconsin; and to approve a budget transfer in the amount of $495,000. The transfer of
funds is in operating reserves 505906.10.11200 to the capital improvement plan project BLD093.
Commissioner Wagner, seconded by Commissioner Keefer, moved to authorize by resolution the
Intergovernmental Cooperative Purchase relating to the purchase of furniture and fitness equipment
for the Public Safety Training Center from Duron, Inc., Owings Mills, Maryland; and Johnson
health Tech North America, inc. dba Matrix Fitness, Cottage Grove, Wisconsin; and to approve a
budget transfer in the amount of $495,000, as presented. The motion passed unanimously.
(Resolution No. RS-2021-33 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is in the County Commissioners' Office.)
SOLE SOURCE PROCUREMENT (PUR1525} -MICROSOFT OFFICE 365 LICENSING
Mr. Curry, and Josh O'Neal, Director, Information Systems, recommended authorizing a sole
source procurement for a licensing agreement, total sum of $186,588.66 with Software House
International, Somerset, New Jersey. Funds are available in 515180.10.11000.
Commissioner Wagner, seconded by Commissioner Keefer, moved to award the sole source
procurement (PURl 525) to Software House International, as presented. The motion passed
unanimously.
4 of 6
OPEN Session, November 16, 2021
CONTRACT AW ARD (PUR1519} FOR GASOLINE AND DIESEL FUEL DELIVERIES
Brandi Naugle, Buyer, Purchasing, presented the recommendation to award the Gasoline and Diesel
Fuel Deliveries contract (PUR1519) under Option No. 1, as four (4) separate contracts to the
responsive, responsible bidders who submitted the lowest bids:
1. Contract for gasoline tank-wagon deliveries to A. C. & T. Company, Inc of Hagerstown,
MD, $192,710.03,
2. Contract for gasoline transport deliveries to Petroleum Traders Corporation of Fort Wayne,
IN, $784,099.00,
3. Contract for diesel tank-wagon deliveries to A. C. & T. Company, Inc of Hagerstown, MD,
$160,106.37,
4. Contract for diesel transport deliveries to Petroleum Traders Corporation of Fort Wayne, IN
$1,302,422.60.
The contracts will be for a one (1) year term with no option to renew; contract period to tentatively
start on December 1, 2021, and end November 30, 2022. Ms. Naugle stated this will be a
requirement contract and the County guarantees neither a maximum nor a minimum quantity. Funds
are budgeted in various accounts for this purchase. The contract requirements for the City of
Hagerstown, Washington County Public Schools and Hagerstown Community College are also
included in the above recommendations. Those entities will also make their own formal contract
awards.
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve Option 1 for
Contract PURI 519 to the responsive, responsible bidders as presented. The motion passed
unanimously.
BID A WARD (PUR1520} SWIMMING POOL AND WATER/WASTEWATER
TREATMENT CHEMICALS
Ms. Naugle and Mr. Bradshaw recommended award of the bids for Swimming Pool and
Water/Wastewater Treatment Chemicals (PUR1520) to the responsive, responsible bidders with
the lowest bids. The following bid awards were recommended as specified:
Item #9B -Sulfuric Acid (330 gallons) Univar Solutions, USA $4.75/gal 55-gallon drum Morrisville, PA
Item #9C -Sulfuric Acid (gallon bulk) NO BID -Gallon bulk
Item #10-Sodium Hypochlorite (5,500 Univar Solutions USA $2.40/gal 55-gallon drum gallons) Morrisville, PA
Item #11-Potassium Permanganate (52,000 Chemrite, Inc. $2.39/lb 55-pound pail pounds) Burford, GA
Item #12 -Caustic Soda (Sodium Hydroxide) Univar Solutions USA $3.10/gal 5 5-gallon drum (6,050 gallons) Morrisville, PA
Item #13A -Hydrofluosilic Acid (H2SiF6) Univar Solutions USA $9.00/gal 15-gallon pail (7 5 gallons) Morrisville, PA
Item #13B -Hydrofluosilic Acid (H2SiF6) Univar Solutions USA $4.60/gal. 5 5-gallon drum (165 Gallons) Morrisville, PA
Item #14 -DelPac 2000 (Polyaluminum USALCO Baltimore Plant,
Chloride Hydroxide Sulfate Solution) LLC $0.1675/lb Bulk pounds
(144,000 Pounds) Baltimore, MD
Item #16-Sodium Hypochlorite (2,585 Chem2o LLC $2.05/gal 55-gallon drum gallons) Hemdon,PA
Item #17 -Cyan uric Acid (100-200 Amato Industries Inc.
pounds) Silver Spring, MD
Item #18-Calcium Chloride (500-600 NO BID pounds)
Item #19 -Muriatic Acid (20-40 Pounds) Amato Industries Inc.
Silver Spring, MD
5 of 6
OPEN ,,c,c,~enn November 16, 2021
$2.98/lb Pound
SO-pound -container
$25.00/lb Pound
Item #21-DelPAC 2020 (Polyaluminum
George S. Coyne Chemical Co. Hydroxychlorosulfate Solution) (3,080 $3.9745/gal 5 5-gallon drums
gallons) Croydon, PA
Item #26 -Bacterial Enzymatic Powder Maryland Chemical Co., Inc. $9.09/lb SO-pound
(1,500 pounds) Baltimore, MD container
Item #29 -DelP AC 2000 (Aluminum Univar Solutions USA $4.586/gal 55-gallon drum Chloride Hydroxide Sulfate) (220 gallons) Morrisville, PA
Item #30-Liquid Aluminum Sulfate (10,000 Univar Solutions USA $1.70/gal Gallon bulk gallons) Morrisville, PA
Item #31 -MicroC 2000 (11,520 gallons) Univar Solutions USA $4.17/gal 240-gallon totes Morrisville, PA
Item #34-Magnetite (210,000 pounds) NO BID -Pound bulk
The contract term is for one (1) year period with no option for renewals, tentatively beginning
December 1, 2021, and ending November 30, 2022, with no option for renewal. The
recommendations are for the County's requirements only; the City of Hagerstown shall make its
awards independently from the County.
Commissioner Wagner, seconded by Commissioner Keefer, moved to award the bids for contract
PURl 520 to the responsive, responsible bidders with the lowest bids specified above. The motion
passed unanimously.
BUDGET ADJUSTMENT -HANGAR 21 VESTIBULE
Mr. Hobbs, and Rick Johnson, Director, Hagerstown Regional Airport, recommended approval of
a budget transfer to the Hangar 21 Vestibule project (BLD099) at the Hagerstown Regional Airport.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the budget transfer
as presented. The motion passed unanimously.
PAY SCALE ADJUSTMENTS -STATE OF MAYRLAND MINIMUM WAGE AND
TARGETED PART-TIME MPLOYEE POSITION DIFFERENTIALS
Larry Etchison, Director, Human Resources, presented the recommendation to revise the
Washington County payscale for part-time employees to $12.50/hour due to the State of Maryland's
Minimum Wage increase, which becomes effective January 1, 2022. Additionally, Mr. Etchison
recommended a differential to targeted part-time employee positions for the Parks and Recreation
Department, Black Rock Golf Course, Hagerstown Regional Airport, and the Transit Department.
Mr. Etchison shared that the total cost for the State of Maryland increase, and the recommended
differential increase would be $165,364.32; both increases would be effective during the pay cycle
of January 7, 2022.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the increases as
presented. The motion passed unanimously.
Page 6 of 6
OPEN Session, November 16, 2021
The Commissioners recessed at 11:30 a.m. and returned to the meeting at 11:33 a.m.
ASSISTANCE TO FIREFIGHTERS GRANT P25 450 MHz PORTABLE RADIOS
Dave Hays, Director, Emergency Services, recommended approval to submit an application for the
Assistance to Firefighters Grant (AFG) and to provide a 10% match for all participating agencies.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the request as
presented. The motion passed unanimously.
CLOSED SESSION
Commissioner Wagner, seconded by Commissioner Keefer, moved to convene in closed session at
11 :35 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, or performance evaluation of appointees, employees, or
officials over whom this public body has jurisdiction; or any other personnel matter that affects one
or more specific individuals & To discuss public security, if the public body determines that public
discussion would constitute a risk to the public or to public security, including: (i) the development
of fire and police services and staff; and (ii) the development and implementation of emergency
plans); in accordance with Sections 3-305(b) (1) and (10) of the General Provisions Article of the
Annotated Code of Mary land. The motion passed unanimously; Commissioners Cline and Burkett
were absent.
In closed session, the Commissioners discussed the filling of certain personnel vacancies with
specific candidates, the Board provided staff direction in regards thereto. The Commissioners
further discussed the provision of emergency services, staffing and response planning.
Present during closed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Wayne K.
Keefer, Randall E. Wagner, and Charles A. Burkett; also, present were John M. Martirano, County
Administrator; Kirk C. Downey, County Attorney, and Krista L. Hart, County Clerk. Additionally,
the following staff members were present at times: Larry Etchison, Director, Human Resources;
David Hays, Director, Emergency Services; David Chisholm, Deputy Director, Emergency
Services; Dale Fishack, President, Washington County Volunteer Fire and Rescue; Chief Robert
Buck, Community Rescue Service.
RECONVENE IN OPEN SESSION
Commissioner Keefer, seconded by Commissioner Wagner, moved to reconvene in open session at
12:58 p.m. The motion passed unanimously.
ADJOURNMENT
Commissioner Keefer, seconded by Commissioner Wagner, moved to adjourn the meeting 12:59
p.m. The motion passed unanimously.
Krista L. Hart, County Clerk