HomeMy WebLinkAbout211019 OPEN Minutesa Washington Coumy
MARYLAND
Board of County Commissioners of Washington County, Maryland
Open Session Minutes
October 19, 2021
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 10:01 a.m. at 100 West Washington Street, Hagerstown,
Maryland, with the following members present: Commissioner Wayne K. Keefer, Commissioner
Randall E. Wagner, and Commissioner Charles A. Burkett (Vice-President Terry L. Baker was absent
for the duration of the meeting).
APPROVAL OF MINUTES
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the minutes of
September 28, 2021. The motion passed 3-1-0 (Commissioner Burkett abstained due to an absence).
COMMISSIONER COMMENTS
The Commissioners provided a brief overview of events attended throughout Washington County.
Commissioner Keefer congratulated the Clear Spring Town Council and non-profits who participated
in the celebration of the 200th Anniversary. He shared information on local businesses, shopping, and
outdoor recreation throughout Washington County and encouraged the community to participate in
the opportunities offered.
Commissioner Burkett shared information on visits to local businesses, new and old. Commissioner
Burkett announced that Krista Hart, County Clerk, celebrated her 25-year anniversary with
Washington County last week; he thanked her for her commitment.
Commissioner Wagner thanked Scott Hobbs, Director, Engineering, and staff, for a successful
Consolidated Transportation Priorities Tour (CTP) last week with MD Department of Transportation.
Additionally, he discussed a presentation before the City of Hagerstown Mayor and Town
Councilmembers by Jim Kline who proposed the placement of a helicopter from the Vietnam Era at
the Vietnam War Veterans Monument and shared his dissatisfaction with a lack of support from the
City of Hagerstown; he encouraged the community to reach out to the City of Hagerstown to show
support on the matter.
President Cline also congratulated Ms. Hart. Additionally, he thanked everyone for the participation
in the Step 'n' Stride event, which benefits Breast Cancer Survivors. President Cline shared his
condolences for the family of Tim Dorsey who recently passed; Mr. Dorsey was a county employee
for approximately 30 years.
President Cline also thanked staff for their participation in the CTP Tour and shared his utmost
support for the 1-81 Widening Project; he has put forth effort to schedule an in-person meeting with
Secretary Slater to discuss the urgency of the matter.
STAFF COMMENTS
Division of Engineering
Scott Hobbs, Director, presented a letter of support for the I-81 Manufacturing Corridor Cluster
Project Economic Development Administration Build Back Better Regional Challenge; he requested
consensus to submit said letter to the US Department of Commerce.
The Commissioners reached a consensus to submit the letter of support as requested.
Todd Moser, Real Property Administrator, presented the Board with an option to decline the
acquisition of surplus property, described as a service road off of MD 68, Clear Spring, Maryland.
Mr. Moser explained that MDOT has notified the County it intends to sell the property and State
policy permits the County to acquire said property at market value prior to proceeding with any sale
activity. County staff has reviewed the property information and the property would offer little benefit
to the County, in present or future.
The Commissioners reached a consensus to accept the recommendation to deny the acquisition as
presented.
Office of Grant Management
Rachel Souders, Senior Grant Manager, Office of Grant Management, requested approval to submit
grant application in the amount of$87,511.95, and to accept funding as awarded from the Governors'
Office of Crime Prevention, Youth, and Victim Services for the Washington County Detention Center
Day Reporting Center's Pre-Trial Services Program.
Commissioner Burkett, seconded by Commissioner Keefer, moved to approve a grant application in
the amount of $87,511.95, and to accept funding as awarded. The motion passed unanimously.
Planning and Zoning
Jill Baker, Director, recommended authorization by adoption of a resolution for the 2022-2031 Solid
Waste Management and Recycling Plan, which is required as an update every ten (10) years.
Commissioner Wagner, seconded by Commissioner Keefer, moved to authorize by resolution the
2022-2031 Solid Waste Management and Recycling Plan, as presented. The motion passed
unanimously.
(Resolution No. RS-2021-31 is recorded among the Acts, Ordinances, and Resolutions of Washington
County and the original is in the County Commissioners' Office.)
County Attorney's Office
Kirk Downey presented a letter from Senator Paul Corderman in which he requested support for
consideration of a Capital Budget funding request for the replacement of the Town of Boonsboro's
water reservoir.
Commissioner Wagner, seconded by Commissioner Keefer, moved to provide a letter of support on
the said matter as presented. The motion passed unanimously.
Additionally, the request included support for the City of Hagerstown' s bum building for replacement
and/or upgrades in the amount of $500,000 with funding to be provided for from the Governor's
Capital Budget.
The request failed due to lack of motion.
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Additionally, Mr. Downey presented a request for Commissioner appointment to the Maryland
Association of Counties Legislative Committee.
The Commissioners reached a consensus for Commissioner Burkett to be assigned, with
Commissioner Cline as alternate.
County Administrator
John Martirano reminded all that there will be a joint meeting on October 26th with the City of
Hagerstown Mayor and Town Councilmembers. Additionally, he thanked staff for their participation
in the CTP Tour. He also shared his condolences to the family of Tim Dorsey; and shared prayers for
Larry Etchison and family.
CITIZENS PARTICIPATION
Jerry De Wolf, Keedysville, and Chairman, Washington County Republican Committee, shared his
opposition for a second early voting center as proposed at the Washington County Library.
Marilee Kerns, 5 Stouffer Avenue, Boonsboro, Maryland, also shared her opposition for the matter
of a second early voting center at the Washington County Library.
Carlos Mellott, U niServ Director, Mary land State Education Association, invited the Commissioner's
to participate in American Education Week as an "Educator for a Day", November 18, 2021.
ECONOMIC DEVELOPMENT WEEK (OCTOBER 25-29) PROCLAMATION
The Commissioners presented staff of the Department of Business Development with a proclamation
recognizing October 25, 2021, through October 29, 2021, as "Economic Development Week".
2021 -2022 FARM OF THE YEAR PRESENTATION
Leslie Hart, Agricultural Business Specialist; and Susan Grimes, Director, Business Development,
presented Ivy Hill Farm with the award of2021-2022 Farm of the Year.
A plaque was awarded, and the Commissioners congratulated the Martin family for the achievement.
WASHING TON COUNTY COMMUNITY COALITION REQUEST FOR SUPPORT
Paul Frey, President of the Washington County Chamber of Commerce, and Jim Kercheval,
Executive Director of the Greater Hagerstown Committee (GHC), presented a request for a $10,000
contribution from the County Commissioners toward the Community Lobbying Coalition (Coalition).
Coalition partners include the Convention Center and Visitors Bureau, GHC, City of Hagerstown,
Washington County Free Library, Washington County Public Schools, Chamber of Commerce and
Hagerstown/Washington County Industrial Foundation, Inc. (CHIEF), whose purpose is to advocate
for local and State initiatives during the 2022 General Assembly session by hiring a lobbyist for
representation in Annapolis.
Commissioner Wagner, seconded by Commissioner Burkett, moved to approve a $10,000
contribution to the Washington County Community Coalition as presented. The motion passed
unanimously.
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AMERICAN RESCUE PLAN ACT (ARP A) FUNDING DISCUSSION
Sara Greaves, CFO, and John Martirano, County Administrator, provided the Commissioners with
the outcome of a recent poll for the community's top priorities in the use of the ARP A funds totaling
$14,625,274. Ms. Greaves requested guidance from the Commissioners as how to proceed.
The Commissioners discussed various priorities for potential funding allocations. The
Commissioners shared that the top four matters be evaluated (excluding Premium Pay, which was
previously addressed) and provided direction to staff accordingly.
EMERGENCY RENTAL ASSISTANCE PROGRAM (ERAP) -ADDITIONAL FUNDING
REQUEST
Rachel Souders, Senior Grant Manager, Office of Grant Management, and George Newman III,
President and CEO, Washington County Community Action Council, recommended approval of the
submission of a letter of interest for additional ERAP funding to the Department of Housing and
Community Development, and to accept funding as awarded.
Commissioner Wagner, seconded by Commissioner Burkett, moved to approve the submission of a
Letter of Interest as presented, and to accept funding as awarded. The motion passed unanimously.
EB-4 SHORT TERM DISABILITY PLAN REVISION
Larry Etchison, Director, Human Resources, recommended approval of a revision to County Policy
EB-4 Short Term Disability Policy, which authorizes the Director of Human Resources, with County
Administrator's review and concurrence, to administer end-of-employment actions to county
employees who are unable to perform their positions essential job functions and who have exhausted
all FMLA, Paid Sick Leave, and Short-Term Disability Plan Benefits.
Commissioner Burkett, seconded by Commissioner Wagner, moved to approve the request as
presented. The motion passed unanimously.
RESCIND BID AWARD INTG-21-0062: ONE BOBCAT T76 T4 COMPACT TRACK
LOADER
Brandi Naugle, Buyer, Purchasing, and Dave Mason, Deputy Director, Solid Waste, recommended
authorization by resolution the relief of Bobcat of Hagerstown, Maryland (MD) from the contract
without prejudice for a purchase approved by the Board of County Commissioners of Washington
County, August 10, 2021, for the lease/purchase of one Bobcat T76 T4 Compact Track Loader for a
total cost of $74,053.20. Ms. Naugle explained that after the award and final lease documents were
prepared it was discovered that the submitted documentation did not include the interest or any fees
associated to the leasing of the equipment from the leasing company; therefore, the cost of the five-
year lease will be $81,909.60.
Commissioner Wagner, seconded by Commissioner Keefer, moved authorize by resolution the relief
of Bobcat of Hagerstown, MD from the contract (INTG-21-0062) in the amount of $74,053.20, as
presented. The motion passed unanimously.
(Resolution No. RS-2021-28 is recorded among the Acts, Ordinances, and Resolutions of Washington
County and the original is in the County Commissioners' Office.)
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INTERGOVERNMENTAL COOPERATIVE PURCHASE -ONE (1) BOBCAT T76 T4
COMPACT TRACK LOADER aNTG-21-0062)
Ms. Naugle and Mr. Mason recommended authorizing by resolution the Intergovernmental
Cooperative Purchase (INTG-21-0062) with Bobcat, Hagerstown, Maryland (MD) utilizing another
jurisdiction's contract awarded by Sourcewell (Contract #040319-CEC) for the lease/purchase of one
(1) Bobcat T76 T4 Compact Track Loader for a total cost of $81,909.60. Funds are budgeted in the
department's account 535055-21-21020.
Commissioner Wagner, seconded by Commissioner Keefer, moved to authorize by resolution the
Intergovernmental Cooperative Purchase INTG-21-0062 with Bobcat, Hagerstown, MD utilizing
Sourcewell' s Contract 040319-CEC, as presented. The motion passed unanimously.
(Resolution No. RS-2021-29 is recorded among the Acts, Ordinances, and Resolutions of Washington
County and the original is in the County Commissioners' Office.)
CONTRACT RENEWAL (2022-13) #2 HEATING OIL
Ms. Naugle and Andrew Eshleman, Director, Public Works, recommended concurrence with the
recommendation of the Washington County Public Schools (WCPS) to renew the contract for
Washington County Government's #2 Heating Fuel Oil to the responsive, responsible low bidder,
AC&T Company, Hagerstown, Maryland (MD), who submitted the bidder factor of $0.1795 per
gallon for tank wagon deliveries.
Ms. Naugle advised that the County and City of Hagerstown cooperatively bid heating fuel
requirements with Washington County Public Schools (WCPS). WCPS awarded its contract for tank
wagon loads to AC&T, Hagerstown, MD with the lowest bid of $0.1795 per gallon over the weekly
wholesale average price for #2 (high sulfur) heating oil as published in the Oil Price Information
Service bulletin (OPIS, Pad 1, Baltimore gasoline and distillate reseller prices).
The contract is effective September 1, 2021 and ends July 31, 2022; the contract may be renewed for
three (3) additional one ( 1) year terms at the discretion of the Board of Education.
Commissioner Keefer, seconded by Commissioner Burkett, moved to renew the contract for
Washington County Government's #2 Heating Fuel Oil to the responsive, responsible low bidder,
AC&T, Hagerstown, MD, for the lowest bid of $0.1795 per gallon for tank wagon deliveries as
presented. The motion passed unanimously.
BID AW ARD (PUR1518) BULK DELIVERY OF ROAD SALT
Ms. Naugle, and Zane Rowe, Deputy Director, Highway Department, recommended award of the
contract for the purchase/delivery of Bulk Road Salt to the responsible, responsive bidder, Cargill,
Incorporated, North Olmsted, Ohio who submitted the price of $76.38 per ton. The contract period is
tentatively October 1, 2021, through April 30, 2022.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the award of
PUR1518 as presented. The motion passed unanimously.
BID AW ARD (PUR1516} ONE TARP MACHINE
Rick Curry, Director, Purchasing; and Mr. Mason, recommended authorization to award the purchase
of one (1) Tarp Machine, contract PURI 516 to the responsive, responsible bidder with the lowest
bid, Con-Wal ( dba Southwestern Sales), Rodgers, Arizona (AZ), and contingent upon approval of the
final Lease Agreement by the County Attorney's Office and the procurement is contingent upon the
company being registered and providing proof of being in "Good Standing" with the Department of
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Assessment and Taxation. Funds are budgeted in the department's operating account 535055-21-
21020.
Commissioner Wagner, seconded by Commissioner Burkett, moved to approve the award of
PUR1516, as presented. The motion passed unanimously.
BUDGET ADJUSTMENT -PARKS AND RECREATION CAPITAL IMPROVEMENT
Mr. Eshleman presented the recommendation to approve a budget adjustment in the amount of
+$1,365,000 for state Local Parks and Playground Infrastructure funds received in fiscal year 2022
and a second adjustment for -$265,000 for competitive grants budgeted in the Capital Improvement
Plan that will not be received.
Commissioner Burkett, seconded by Commissioner Keefer, move to approve the budget amendments
as presented. The motion passed unanimously.
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-21-0069)
PLAYGROUND EQUIPMENT FOR PARKS AND FACILITIES
Rick Curry, Director, Purchasing, and Mr. Eshleman recommended authorization by Resolution, the
purchase of playground equipment from Playground Specialist, Inc., Thurmont, Maryland (MD), and
to utilize the Houston-Galveston Area Council Contract Number PRl 1-20 for the total sum amount
of $374,050.76 (Clear Spring Park, Marty Snook Park, Pen Mar Park); and to purchase various
playground equipment from Kompan, Inc., Austin, Texas (TX) and to utilize the Omnia contract
(#2017001135) for a total sum of$399,888.76 (Camp Harding Park, Chestnut Grove Park, Rectangle
Hip Shade at Marty Snook Park). Funds are budgeted in the department's Capital Improvement Plan
Account REC037, 515000.30.11900.
Commissioner Burkett, seconded by Commissioner Wagner, moved to authorize by Resolution for
the Intergovernmental Cooperative Purchase INTG-21-0069, as presented. The motion passed
unanimously.
(Resolution No. RS-2021-30 is recorded among the Acts, Ordinances, and Resolutions of Washington
County and the original is in the County Commissioners' Office.)
FY22 MIEMSS CARDIAC DEVICE GRANT -APPROVAL TO SUBMIT APPLICATION
AND ACCEPT A WARDED FUNDING
Dave Chisholm, Deputy Director, Operations, Emergency Services, and Allison Hartshorn, Grant
Manager, Office of Grant Management, recommended approval to submit a funding application
through the Maryland Institute for Emergency Medical Services Systems (MIEMSS) in the amount
of $27,617.61, and to accept awarded funding.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the submittal of the
grant application to the MIEMSS in the amount of $27,617.61, and to accept funding as awarded, as
presented. The motion passed unanimously.
MARYLAND GENERAL ASSEMBLY LEGISLATION REQUIRING MULTIPLE EARLY
VOTING CENTERS
Barry Jackson, Deputy Director, Board of Elections, recommended approval of the Smithsburg
Library as the third Early Voting Center in Washington County Maryland, relating to House Bill 745.
The Commissioners discussed the selection of Washington County Library as the second location for
the Early Voting Center and the lack of consideration of the opinion of the Board.
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OPEN Session, October 19, 2021
Commissioner Burkett, seconded by Commissioner Keefer moved deny the request for funding of a
third site.
CLOSED SESSION
Commissioner Wagner, seconded by Commissioner Keefer, moved to convene in closed session at
11 :58 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, or performance evaluation of appointees, employees, or officials
over whom this public body has jurisdiction; or any other personnel matter that affects one or more
specific individuals; and to consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State, in accordance with Sections 3-305(b) (1) and
( 4) of the General Provisions Article of the Annotated Code of Maryland. The motion passed
unanimously.
In closed session, the Commissioners discussed the potential appointment of specific individuals to
a board over which the Board has appointment authority and discussed a variety of personnel matters
to include the compensation and filling of certain personnel vacancies with specific candidates, the
Board provided staff direction in regards thereto. The Commissioners also discussed business
development updates.
Present during closed session were Commissioners Jeffrey A. Cline, Wayne K. Keefer, Randall E.
Wagner, and Charles A. Burkett; also, present were John M. Martirano, County Administrator; Kirk
C. Downey, County Attorney, and Krista L. Hart, County Clerk. Additionally, the following staff
member was present at times: Larry Etchison, Director, Human Resources; Andrew Eshleman,
Director, Public Works; Susan Buchanan, Director, Office of Grant Management; and Susan Grimes,
Director, Business Development (Commissioner Terry L. Baker was absent).
RECONVENE IN OPEN SESSION
Commissioner Keefer, seconded by Commissioner Wagner, moved to reconvene in open session at
12:52 p.m. The motion passed unanimously.
STAFF COMMENTS
Human Resources -Larry Etchison. Director
Mr. Etchison presented the recommendation to hire Zane Garrett for the position of Accountant
(#1373), Grade 13, Step 1, $52,146; the position is vacant due to the resignation of Megan Smith.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the recommendation
to hire Zane Garrett for the position of Accountant as presented. The motion passed unanimously.
ADJOURNMENT
Commissioner Wagner, seconded by Commissioner Keefer, moved to adjourn the meeting at 12:53
p.m. The motion passed unanimously.
Krista L. Hart, County Clerk