HomeMy WebLinkAbout210928 OPEN MinutesWashington County
Board of County Commissioners of Washington County, Maryland
Open Session Minutes
September 28, 2021
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 10:03 a.m. at 100 West Washington Street, Hagerstown,
Maryland, with the following members present: Commissioner Wayne K. Keefer, and Commissioner
Randall E. Wagner (Vice -President Terry L. Baker and Commissioner Charles A. Burkett were absent
for the duration of the meeting).
APPROVAL OF MINUTES
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the minutes of
September 21, 2021. The motion passed unanimously 3-0.
COMMISSIONER COMMENTS
The Commissioners provided a brief overview of events attended throughout Washington County.
Commissioner Keefer shared information regarding the new office of the Veterans Restoration, which
is owned by a previous student of his. He offered continued prayers for Terry Baker.
Commissioner Wagner shared information from the Home Builders Association, Land Use Council;
he thanked staff for providing support.
President Cline congratulated JJ Berg and Jessie McGuffin for each achieving the rank of Eagle Scout.
STAFF COMMENTS
County Clerk
Washington County Veterans Advisory Board
Commissioner Keefer, seconded by Commissioner Wagner, moved to accept the recommendation to
reappoint Jacob Demers to serve a first three-year term from November 1, 2021, through October 31,
2024, as the Veteran Representative; this is not a paid board. The motion passed unanimously 3-0.
Washington County Agricultural Land Preservation Advisory Board
Commissioner Wagner, seconded by Commissioner Keefer, moved to accept the recommendation to
reappoint Jason Hose to serve a first five-year term from May 1, 2021, through April 30, 2026; this is
not a paid board. The motion passed unanimously 3-0.
Washington Country Agricultural Reconciliation Board
Commissioner Keefer, seconded by Commissioner Wagner, moved to accept the recommendation to
reappoint the following members: Jill Hudson to serve a second, five-year term retroactively from
March 1, 2021 through February 28, 2026 as the Citizen -at -Large; Jeff Semler to serve a second five-
year term retroactively from March 1, 2021 through February 28, 2026 as the Cooperative Extension
Office member; Marcia Watters to serve a second five-year term retroactively from March 1, 2021
through February 28, 2026 as the Attorney member; and Edward Wurmb to serve a second five-year
term retroactively from March 1, 201 through February 28,2 026 as a Citizen -at -Large; this is not a
paid board., through April 30, 2026; this is not a paid board. The motion passed unanimously 3-0.
Page 2 of 5
OPEN Session, September 28, 2021
Adult Public Guardianship Review Board
Commissioner Keefer, seconded by Commissioner Wagner, moved to accept the recommendation to
reappoint Jill Zamostny to serve a fourth, three-year term retroactively from July 1, 2020, through
June 30, 2023, as a Person with Disabilities, and to grant an exception to the two -term limit as outlined
in the Boards and Commissions County Policy; this is not a paid board. The motion passed
unanimously 3-0.
Animal Control Authority
Commissioner Wagner, seconded by Commissioner Keefer, moved to accept the recommendation to
appoint Mark Price to serve a first three-year term from October 1, 2021, through September 30, 2024,
as the Sworn Officer; this is not a paid board. The motion passed unanimously 3-0.
Washington County Environmental Management Advisory Committee
Commissioner Keefer, seconded by Commissioner Wagner, moved to accept the recommendation to
appoint Aaron Mowery to serve a first three-year term from October 1, 2021, through September 30,
2024; this is not a paid board. The motion passed unanimously 3-0.
County Administrator
John Martirano thanked everyone for wearing a mask and reminded staff that it is highly
recommended. He provided an update from the Health Department on the positivity rate in
Washington County for COVID-19 Pandemic, which is 11.5%; and encouraged all to be diligent.
Further, he welcomed Mark Widmyer, Governor's Representative of Western Maryland, who
presented President Cline with a memorial honoring his recently departed father, Veteran Harry
"Buck" Cline.
CITIZENS PARTICIPATION
None
CHARACTER COUNTS! REQUEST FOR FUNDING AND PROCLAMATION
Carolyn Brooks Director, Character Counts!, presented a request for funding in the amount of $3,000
for direct expenses associated with the year-end event, Elementary Youth Celebration.
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the request, with
addition to include the option that should the event be affected by COVID-19, the money may be used
as necessary without a return to the meeting; the Commissioners contingency account will be utilized
for the funding request. The motion passed unanimously 3-0.
The Commissioners presented Ms. Brooks with a proclamation recognizing October as "Character
Counts!" Month.
EMERGENCY RENTAL ASSISTANCE PROGRAM — STATUS UPDATE
Rachel Souders, Senior Grant Manager, Office of Grant Management, and George Newman III,
President and CEO, Washington County Community Action Council, provided the Commissioners
with an as to the status of the monies awarded to Washington County from the Department of Housing
and Community Development, which was to be used to ensure housing stability for families and those
at risk of homelessness due to the Covid-19 Pandemic.
The Commissioners thanked Mr. Newman and Ms. Souders for the update and assistance given to the
community.
Page 3 of 5
OPEN Session, September 28, 2021
BUDGET AMENDMENT - HAGERSTOWN EASTERN/PANHANDLE METROPOLITAN
PLANNING ORGANIZATION £HEPMPO1 GRANT ALLOCATION
Matt Mullenax, Executive Director, HEPMPO, and Jill Baker, Director, Planning and Zoning,
recommended approval of a budget amendment in the amount of $70,000 with the condition that local
match funds used to support the grant will come from existing fund reserves of fund 29.
There is a local match requirement of 10% of State allocated funds, or $3,360; funds are provided for
in the HEPMPO reserve balance.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the budget amendment
as presented. The motion passed unanimously 3-0.
INTERGOVERNMENTAL PURCHASE LINTG21-0068): 2022 POLICE INTERCEPTOR
UTILITY VEHICLES= WASHINGTON COUNTY SHERIFF'S OFFICE
Rick Curry, Director, Purchasing, and Sergeant Alan Matheny, Fleet Logistics and Commercial
Vehicle Enforcement Supervisor, Sheriff's Office, recommended authorizing by resolution, the
Intergovernmental Cooperative Purchase (INTG21-0068) for the purchase of three (3) 2022 Ford
Police Interceptor Utility Vehicles from Hertrich Fleet Services, Inc. of Milford, Delaware at a cost of
$33,412 each, for a total amount of $100,236 and to utilize another jurisdiction's contract
(#001B1600353), awarded by the State of Maryland Department of General Services Office of
Procurement and Logistics statewide contract. Funding is budgeted in the Washington County
Sheriff's Office Capital Improvement Plan (CIP) account 600300-30-11310-VEH006-VHCL.
Commissioner Keefer, seconded by Commissioner Wagner, moved to authorize by resolution the
Intergovernmental Cooperative Purchase relating to the purchase of three (3) 2022 Ford Police
Interceptor Utility Vehicles from Hertrich Fleet Services, Inc. in the total amount of $100,236, as
presented. The motion passed unanimously 3-0.
(Resolution No. RS -2021-27 is recorded among the Acts, Ordinances, and Resolutions of Washington
County and the original is in the County Commissioners' Office.)
SOLE SOURCE AWARD (PUR1521) — PURCHASE AND INSTALLATION OF TERMINAL
ACCESS CONTROL SYSTEM= HAGERSTOWN REGIONAL AIRPORT
Mr. Curry, and Gene Bolanowski, Operations Manager, Hagerstown Regional Airport, recommended
award of a sole source procurement to Skyline Technology Solutions of Glen Burnie, Maryland, for
the purchase and installation of a Terminal Access Control System for the Hagerstown Regional
Airport (HGR) in the amount of $60,000, as per Section 1-106.2(a)(1) and (2) of the Code of Public
Local Laws of Washington County, Maryland. Funds are budgeted in HGR's FY 22 CIP account to
cover the purchase and installation of the system; breakdown is as follows: MAA $45,000 (75%
funding level) and local $15,000 (25% funding level).
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the award of PUR1521
to Skyline Technology Solutions, Glen Burnie, Maryland, in the amount of $60,000, as presented. The
motion passed unanimously 3-0.
CONTRACT RENEWAL (PUR1441) CONTRACT SERVICES AT TRANSFER STATIONS
AND ON -SITE AT FORTY WEST LANDFILL
Brandi Naugle, Buyer, Purchasing, and Dave Mason, Deputy Director, Solid Waste, recommended
renewal of a contract with Apple Valley Waste of Maryland, Kearneysville, West Virginia, for
contract services at Transfer Stations and On -Site at the Forty West Landfill for a one (1) year period
tentatively commencing on October 1, 2021 at the same terms and conditions with the exception of a
rate increase of 3% to furnish and maintain containers and provide services for four (4) offsite transfer
stations within Washington County and one on -site residential area at Forty -West Landfill based on
its letter of request dated September 3, 2021 as follows:
Page 4 of 5
OPEN Session, September 28, 2021
Lot Boxes
Forty West Boxes
Greensburg Boxes
Hancock Boxes
Kaetzel Boxes
Dargan Boxes
Awarded Contract Rates
Years 1 and 2
$65.00
$65.00
$156.45
$152.45
$159.60
$157.50
Proposed Contract Rates
Year 3
$67.00
$67.00
$161.14
$156.82
$164.39
$162.23
Commissioner Wagner, seconded by Commissioner Keefer, moved to renew contract PURI 441, as
presented. The motion passed unanimously 3-0.
APPALACHIAN REGIONAL COMMISSION GRANT AWARD ACCEPTANCE,
ANTIETAM WATER TRAIL
Andrew Eshleman, Director, Public Works, and Susan Buchanan, Director, Office of Grant
Management, recommended acceptance of grant funding from the Appalachian Regional Commission
(ARC) in the amount of $74,000 for improvements to the Antietam Creek Water Trail.
Ms. Buchanan shared that the Commissioners provided approval on May 5, 2020, to submit an
application to the ARC in the amount of $74,000 with a 50/50 match requirement; the source of the
match has changed since the original approval. At the time of submission to the ARC, the match was
comprised of $20,000 local funding budgeted in the County's Capital Improvement Plan (CIP) budget,
and $54,000 from a pending state Maryland Heritage Area grant. The application submitted to the
Maryland Heritage Area was not awarded, therefore the entire match of $74,000 will be provided by
local budgeted CIP funds.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the acceptance of
awarded funding in the amount of $74,000 from the Appalachian Regional Commission, as presented.
The motion passed unanimously 3-0.
RESTRUCTURE PROPOSAL OF THE DEPARTMENT OF PLAN REVIEW AND
PERMITTING
John Martirano, County Administrator, and Larry Etchison, Director, Human Resources,
recommended approval of a restructure to the Department of Plan Review and Permitting. Mr.
Martirano shared key elements of the proposed restructure to include the elimination of the Director
of Plan Review and Permitting position; elimination of one (1) vacant Administrative Assistant
Position; reassignment of eight (8) permitting and administrative professionals to Permits and
Inspection (formerly Construction Department); reassignment of three (3) plan review professionals
to Engineering; reassignment of five (5) planner, zoning and administrative professionals to Planning
and Zoning; elimination of the Plan Review and Permitting Department; renaming of "Division of
Construction to "Division of Permits and Inspections"; modest salary increases for the Permits and
Inspections (formerly Construction), Engineering, and Planning & Zoning Administrative Assistants
based on significantly increased internal customer services duties; modest salary increases for the
Permits and Inspections (formerly Construction), Engineering, and Planning & Zoning Directors base
on increased headcount and span -of -control duties and responsibilities. The total financial impact
would realize a savings of $165,784.32 annually.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the restructure as
presented. The motion passed unanimously 3-0.
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OPEN Session, September 28, 2021
CLOSED SESSION
Commissioner Wagner, seconded by Commissioner Keefer, moved to convene in closed session at
10:53 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation, or performance evaluation of appointees, employees, or officials
over whom this public body has jurisdiction; or any other personnel matter that affects one or more
specific individuals; to consider the acquisition of real property for a public purpose and matters
directly related thereto; to consult with counsel to obtain legal advice on a legal matter; To comply
with a specific constitutional, statutory, or judicially imposed requirement that prevents public
disclosures about a particular proceeding or matter; and to consider a matter that concerns the proposal
for a business or industrial organization to locate, expand, or remain in the State, in accordance with
Sections 3-305(b) (1), (3), (4), (7), and (13) of the General Provisions Article of the Annotated Code
of Maryland. The motion passed unanimously 3-0.
In closed session, the Commissioners discussed the filling of certain personnel vacancies and the hiring
of certain individuals; potential property acquisition; and business development updates. The
Commissioners also consulted with counsel on a legal matter and provided staff with direction thereto.
Present during closed session were Commissioners Jeffrey A. Cline, Wayne K. Keefer, and Randall
E. Wagner; also, present were John M. Martirano, County Administrator; Kirk C. Downey, County
Attorney, and Krista L. Hart, County Clerk. Additionally, the following staff member was present at
times: Larry Etchison, Director, Human Resources; Sheriff Doug Mullendore; Andrew Bright,
Esquire, Sheriff's Office; Eric Paltell (via phone); Todd Moser, Real Property Administrator; Andrew
Eshleman, Director, Public Works; Scott Hobbs, Director, Engineering; and Susan Grimes, Director,
Business Development (Commissioners Terry L. Baker and Charles A. Burkett, were absent).
RECONVENE IN OPEN SESSION
Commissioner Wagner, seconded by Commissioner Keefer, moved to reconvene in open session at
12:12 p.m. The motion passed unanimously 3-0.
ADJOURNMENT
Commissioner Wagner, seconded by Commissioner Keefer, moved to adjourn the meeting at 12:13
p.m. The motion passed unanimously 3-0.
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Krista L. Hart, County Clerk