HomeMy WebLinkAbout200811 OPEN MinutesPage 2 of 6
OPEN Session, August 11, 2020
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OPEN Session, August 11, 2020
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OPEN Session, August 11, 2020
INTERGOVERNMENTAL COOPERATIVE PURCHASE {INTG-20-0036) PURCHASING CARD PROGRAM SERVICES Rick Curry, Director, Purchasing, and Darryl Brown, Accounting Supervisor, Budget and Finance,
recommended authorizing the renewal of the contract for the Intergovernmental Purchase/Use of Commercial Card Services with JP Morgan Chase Bank, N .A., via a County of Fairfax, Virginia contract (no. 44000007090) that provides for a percentage rebate to the County based on the annual combined charge volume and average fileturn tier contained in the contract.
Commissioner Baker, seconded by Commissioner Wagner, moved to authorize the renewal ofINTG-
20-0036 for Purchasing Card Program Services to JP Morgan Chase Bank, N.A., as presented. Themotion passed unanimously.
CONTRACT RENEWAL {PUR1429) ACCOUNTING AND REVIEW SERVICES Mr. Curry and Ms. Greaves, recommended approval to renew the contract for the Accounting and
Review (Fire and Rescue) Services with Smith Elliott Kearns, LLC (SEK) of Hagerstown, Maryland (MD)based on the rates proposed in its letter dated July 10, 2020 for services. The initial term of thecontract is for one (I) year period that tentatively commenced on July 1, 2019 and ended June 30,
2020, with an option by the County to renew for up to four ( 4) consecutive one (I) year periodsthereafter, based on the annual lump sum fees proposed by the successful firm.
Commissioner Baker, seconded by Commissioner Wagner, moved to renew the contract for Accounting and Review Services (PUR1429) with Smith Elliott Kearns, LLC, Hagerstown, MD as presented. The motion passed unanimously.
SOLE SOURCE PROCUREMENT {PUR1478) PURE STORAGE FLASH ARRAY UPGRADE
Mr. Curry and Josh O'Neal, Director, Information Systems, recommended award, the Sole Source Procurement for the Pure Storage Capacity Additions to the GHA Technologies, Inc. of Phoenix, Arizona in the amount of $195,841.40 based on the company's Quote Number 2278030, dated July
16, 2020.
Commissioner Wagner, seconded by Commissioner Baker, moved to authorize the Sole Source Procurement (PURI 4 78) in the amount of $195,841.40 to GHA Technologies, Inc. as presented. The motion passed unanimously.
CHILD SUPPORT ENFORCEMENT AGENCY COOPERATIVE AGREEMENT Sergeant Valerie Buskirk, and Allison Hartshorn, Grant Manager, Office of Grant Management,
presented the recommendation to approve the submission of the grant application for the Child Support Enforcement Agency Cooperative Agreement to the Maryland Department of Human Resources requesting a total of$366,222 for FY21 and to accept funding as awarded. The grant funds will reimburse the wage and benefit expenses of two full-time deputies, and provide a partial reimbursement of two part-time deputies, two Senior Office Associates, and a portion of two vehicles and equipment during the one-year period. Ms. Buskirk advised that there will be a total of (2) cruisers
ordered.
Commissioner Wagner, seconded by Commissioner Baker, moved to approve the submission of the grant application for the Child Support Enforcement Agency Cooperative Agreement and to accept funding as awarded as presented. The motion passed unanimously.
ACCEPTANCE OF DEDICATED RIGHT OF WAY
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OPEN Session, August 11, 2020
Todd Moser, Real Property Administrator, recommended approval to accept the dedicated right of way between Beaver Creek Road and National Pike consisting of 0.4331 +/-acres for the possible extension of White Hall Road. Upon approval, this would be zero cost to the County.
Commissioner Wagner, seconded by Commissioner Baker, moved to accept the dedicated right of way at zero cost as presented. The motion passed unanimously.
BUDGET ADJUSTMENT -EMERGENCY SERVICES TRAFFIC SIGNAL REP AIRS Scott Hobbs, Director, Engineering, and Zane Rowe, Deputy Director, Highway Department, recommended approval of a budget adjustment in the amount of $30,870 to account for insurance reimbursement for emergency traffic signal repairs at Mount Aetna Road and Robinwood Drive (EQP052).
Commissioner Baker, seconded by Commissioner Keefer, moved to approve the budget adjustment in the amount of $30,870 as presented. The motion passed unanimously.
INTERGOVERNMENTAL COOPERATIVE PURCHASE {INTG-20-0041} ONE FULLY ENCLOSED TORO 5800 SPRAYER Brandi Naugle, Buyer, Purchasing, and George Sweitzer, Assistant Superintendent, Black Rock Golf Course, recommended authorization by Resolution, for the Black Rock Golf Course to purchase one (1)Fully Enclosed Cab, Toro MultiPro 5800 Sprayer from Turf Equipment and Supply Company,Jessup, Maryland (MD) in the amount of $64,000 and to utilize another jurisdiction's contract(#001B0600308), awarded by the State of Maryland.
Commissioner Wagner, seconded by Commissioner Baker, moved to award by Resolution, the Intergovernmental Cooperative Purchase (INTG-20-0041) to Turf Equipment and Supply Company in the amount of $64,000 as presented. The motion passed unanimously.
(Resolution No. RS-2020-20 is recorded among the Acts, Ordinances, and Resolutions of Washington County and the original is located in the County Commissioner's Office.)
INTERGOVERNMENTAL COOPERATIVE PURCHASE {INTG-20-0040) ONE HEAVY DUTY MACK TRUCK CHASSIS CAB WITH DUMP BODY Ms. Naugle, and John Swauger, Stormwater Management Coordinator, recommended authorization by Resolution, for the Washington County Department of Water Quality to purchase one (1) Heavy Duty Mack Truck Chassis Cab with Dump Body from Potomac Truck Center, Inc., Bladensburg, Maryland in the amount of $138,144 and to utilize another jurisdiction's contract (#4400003267), awarded by the Howard County Office of Purchasing.
Commissioner Wagner, seconded by Commissioner Keefer, moved to award by Resolution, the Intergovernmental Cooperative Purchase (INTG-20-0041) to Turf Equipment and Supply Company in the amount of $64,000 as presented. The motion passed unanimously.
(Resolution No. RS-2020-21 is recorded among the Acts, Ordinances, and Resolutions of Washington County and the original is located in the County Commissioner's Office.)
INTERGOVERNMENTAL COOPERATIVE PURCHASE {INTG-20-0043) LINE STRIPING CONTRACT Ms. Naugle, and Doug Levine, Traffic Supervisor, Highway, recommended authorization by Resolution, for the Washington County Highway Department to utilize the Maryland State Highway Administration (SHA) contract with Alpha Space Control Company, Inc., Chambersburg, Pennsylvania for line striping of 1,300,000 linear feet at $.0789 a linear foot on various road with in
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OPEN Session, August 11, 2020
the County in the amount of $102,570. Funds are budgeted in the departments account 515000-20-20050 for the services.
Commissioner Wagner, seconded by Commissioner Baker, moved to award by Resolution, the
Intergovernmental Cooperative Purchase (INTG-20-0043) to Alpha Space Control Company in the amount of $102,570 as presented. The motion passed unanimously.
(Resolution No. RS-2020-22 is recorded among the Acts, Ordinances, and Resolutions of Washington County and the original is located in the County Commissioner's Office.)
BROWNFIELD REVITALIZATION INCENTIVE PROGRAM ORDINANCE FOR WASHING TON COUNTY
Ms. Small recommended adoption of an ordinance for the Brownfield Revitalization Incentive
Program as presented on July 28, 2020.
Commissioner Keefer, seconded by Commissioner Wagner, moved to authorize the Ordinance for the Brownfield Revitalization Incentive Program as presented. The motion passed unanimously.
CONVENE IN CLOSED SESSION
Commissioner Baker, seconded by Commissioner Wagner, moved to convene in closed session at 12:00 p.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials
over whom this public body has jurisdiction; or any other personnel matter that affects one or more specific individuals, in accordance with Section 3-305(b )(1) of the General Provisions Article of the Annotated Code of Maryland. The motion passed unanimously ( 4-0, Commissioner Meinelschmidt was absent).
In closed session, the Commissioners discussed potential appointments to a board over which the
Commissioners have appointing authority and gave staff direction in regards thereto. Additionally, the Commissioners discussed the employment, recruitment, or assignment of County personnel with staff.
Present during closed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Randy E.
Wagner, and Wayne K. Keefer (Cort F. Meinelschmidt was absent). Also present were Kirk C.
Downey, County Attorney/Interim County Administrator; Krista L. Hart, County Clerk, and at various times, Rachel Brown, Director, Human Resources; Dave Hays, Director, Emergency Services
and Sara Greaves, CFO.
RECONVENE IN OPEN SESSION
Commissioner Wagner, seconded by Commissioner Baker, moved to reconvene in open session at 12:54 p.m. The motion passed unanimously.
ADJOURNMENT Commissioner Baker, seconded by Commissioner Keefer, moved to adjourn at 12:55 p.m. The
motion passed unanimously.
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