HomeMy WebLinkAbout200714 OPEN MinutesBoard of County Commissioners of Washington County, Maryland
Open Session Minutes
July 14, 2020
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 9:01 a.m. at 100 West Washington Street, Room 1113,
Hagerstown, Maryland, with the following members present: Vice President Terry L. Baker and
Commissioners Wayne K. Keefer, and Cort F. Meinelschmidt (Randall E. Wagner was absent).
APPROVAL OF MINUTES
Commissioner Baker, seconded by Commissioner Keefer, moved to approve the minutes of June 16,
2020. The motion passed unanimously (4-0, Commissioner Wagner was absent).
REPORTS FROM COUNTY STAFF
Division of Environmental Management
Jeremy Mose, Director and Dave Mason, Deputy Director, Solid Waste, informed the Commissioners
that the Styrofoam Recycling Program at the Forty West Landfill will be discontinued due to lack of
participation
COMMISSIONERS' REPORTS AND COMMENTS
President Cline shared that Commissioner Wagner was out on a planned vacation. He shared his
prayers for the family of Nancy Bell and recognized her service with the Boonsboro Rescue Service.
Krista Hart, County Clerk, shared that the Boards and Commissions are still meeting, practicing social
distancing.
ANNUAL EMERGENCY COMMUNICATIONS CENTER POLICE DISPATCHING, CITY
OF HAGERSTOWN
Dave Hays, Director, Emergency Services (EMS); Sara Greaves, CFO; Sheriff Douglas Mullendore;
Charlie Summers, Retired Assistant Director, EMS; and Kevin Lewis, Director, Training/Quality
Assurance, EMS, provided the Board with information as it pertains to a discussion on May 5, 2009
at a City Council Work Session and subsequent motion on May 26, 2009 where the City of
Hagerstown (City) and the Washington County Board of County Commissioners (County) agreed on
the consolidation of dispatching services for the Hagerstown Police Department at the new
Washington County Emergency Communications Center. Mr. Hays elaborated on the details of the
said motion, to include an annual payment to the County of $406,000, which at the time represented
85% of eleven (11) current City police dispatchers that would move to County employment.
Ms. Greaves shared information as written in the minutes of May 5, 2009 regarding the payment and
future payments.
CONTRACT AWARD PUR1469 VESTA 911 HARDWARE REFRESH UPGRADE FOR
THE DIVISION OF EMERGENCY SERVICES (DES}
Rick Curry, Director, Purchasing and Mr. Hays recommended award of a contract for the purchase
and installation of Vesta 911 Hardware Refresh Upgrade, all related hardware and software to
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OPEN Session, July 14, 2020
Carousel Industries, Newport News, Virginia (VA) for the Total Proposal Value of $2,161 ,502.51
and annual maintenance support in the amount of $70,760 per year, contingent upon the County
Attorney's approval of the final Service Agreement between the County and the recommended
vendor.
The Hardware Refresh Upgrade will include the 911 Primary Center (Elliott Parkway), Back-Up
Center (West Washington Street), and the Maryland State Police Barrack 0. The vendor will be
responsible for providing a minimum of eight (8) hours of training on each module. There are
liquidated damages in the amount ofup to five hundred ($500) per consecutive calendar day, up to a
predetermined amount, for each critical deliverable that has not been provided, until satisfactory
performance is accomplished. Funds are available in the amount of $2,548,807.50 in account
GRT105. The Numbers Board provided funding for this project; no County funds are being requested.
Commissioner Keefer, seconded by Commissioner Meinelschmidt, moved to approve the award of
PUR1469 to Carousel Industries, Newport News, VA, in the amount of $2,161 ,502.51 and $70,760
per year for the annual maintenance support. The motion passed unanimously. ( 4-0, Commissioner
Wagner was absent).
CONTRACT A WARD PUR1474 ACQUIRE AND UPGRADE ADDITIONAL DEVICE
MANAGEMENT LICENSES FOR THE COUNTY'S EXISTING MOBILE DEVICE
MANAGEMENT SYSTEM (MDM)
Mr. Curry and Josh O'Neal, Director, Information Systems, recommended award for a sole source
purchase of additional licensing in the amount of$66,600 from Teltek, Westminster, Maryland based
on its proposal dated June 26, 2020. Upon approval, this purchase would cover a licensing term of
five (5) years, and if ordered prior to July 20, 2020 with an additional year included at no cost.
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to award the sole source
purchase for PUR1474 in the amount of $66,600 to Teletek, Westminster, MD. The motion passed
unanimously (4-0, Commissioner Wagner was absent).
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-20-0037) ONE (1) JOHN
DEERE UTILITY TRACTOR FOR HIGHWAY DEPARTMENT
Mr. Curry and Jack Reynard, Fleet Manager, Highway Department, recommended approval by
resolution, the purchase of one (1) John Deere 51 00M Utility Tractor for a total cost of $66,695.39
and to utilize another jurisdictions contract awarded by Baltimore County Public Schools ( contract
001B0600298) to John Deere of Cary, North Carolina (NC). Funds are budgeted in the Capital
Improvement budget account 600300-30-20010 EQP042.
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to approve by resolution,
the purchase of one (1) John Deere Utility Tractor from John Deere, Cary, NC in the amount of
$66.695.39 as presented. The motion passed unanimously (4-0, Commissioner Wagner was absent).
(Resolution No. ORD-2020-14 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is in the County Commissioners' Office.)
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-20-0033) THREE (3) NEW
ALTEC AT30-G TELESCOPIC AERIAL TRUCKS
Brandi Naugle, Buyer, Purchasing; Zane Rowe, Deputy Director, Highway Department; and Mr.
Reynard, recommended approval by resolution, the purchase of three (3) new AT30-G Telescopic
Aerial Trucks with Altec Industries, Birmingham, Alabama (AL); and to utilize another jurisdictions
contract with Sourcewell contract number 120418-ALT in the amount of $57,086 per year for a total
of six (6) years. Funds are budgeted in the Highway Departments operating budget 535055-20-20060.
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OPEN Session, July 14, 2020
Commissioner Meinelschmidt requested information pertaining to lease versus purchase options, as
well as consideration for options to one (1) rather than three (3).
The Commissioners made no decision regarding the matter and instructed staff to return with
additional information at a later date.
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INTG-20-0035} ONE (1}
VACUUM TANKER
Ms. Naugle and Mark Bradshaw, Deputy Director, Water Quality, moved to authorize by resolution
the purchase of one (1) V AC3600 Vacuum Truck, 4000 gallon aluminum tanker, 76" painted with
all standard equipment from Vac-Con, Green Cove Springs, Florida (FL) in the amount of $234,292;
and to utilize another jurisdictions contract (122017-AMI) with Sourcewell. Funds are budgeted in
the Department of Water Quality's Capital Improvement Plan VEH0l0.
Commissioner Keefer, seconded by Commissioner Meinelschmidt, moved to approve by resolution,
the purchase of one (1) Vacuum Tanker from Vac-Con, Green Cove Springs, FL in the amount of
$234,292 as presented. The motion passed unanimously (4-0, Commissioner Wagner was absent).
(Resolution No. ORD-2020-15 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is in the County Commissioners' Office.)
APPROVAL OF ZONING MAP AMENDMENT RZ-19-007
Jill Baker, Director, Planning and Zoning; and Kirk Downey, County Attorney, recommended
approval of Zoning Map Amendment RZ-19-007, which consists of a request to extend an existing
Rural Business floating zone over an adjacent .88-acre property as previously presented on June 30,
2020. Mr. Downey presented information formally presented through a public hearing, and findings
of facts. The Decision and Findings of Fact have been prepared and are ready for adoption.
Commissioner Baker, seconded by Commissioner Keefer, moved to approve Zoning Map
Amendment RZ-19-007 as presented. The motion passed unanimously (4-0, Commissioner Wagner
was absent).
(Ordinance No. ORD-2020-20 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is in the County Commissioners' Office.)
PROPERTY ACQUISITION FOR FROG EYE ROAD BRIDGE REPLACEMENT
Todd Moser, Real Property Administrator, and Scott Hobbs, Director of Engineering, requested
approval for option agreements for partial property acquisition including fee simple and/or easements
for 19807 Frog Eye Road, 163 8 Rohrersville Road, and 19621 Frog Eye Road, and authorization of
an ordinance approving said purchase, and to authorize the execution of the necessary documentation
to finalize the acquisition. Mr. Moser explained that option agreements have been negotiated for three
(3) properties at a total amount of $14,450.
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to approve the option
agreements for easement and fee simple acquisitions as related to the Frog Eye Road Bridge
Replacement project and to adopt the proposed ordinance approving the purchase and to authorize
the execution of the necessary documentation to finalize the acquisitions. The motion passed
unanimously (4-0, Commissioner Wagner was absent).
(Ordinance Nos. ORD-2020-21 , ORD-2020-22, ORD-2020-23 are recorded among the Acts,
Ordinances, and Resolutions of Washington County and the originals are located in the County
Commissioners' Office.)
BUDGET ADJUSTMENT, HAGERSTOWN REGIONAL AIRPORT
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OPEN Session, July 14, 2020
Garrison Plessinger, Director, Hagerstown Regional Airport, recommended approval of a budget
adjustment in the amount of $29,100 to transfer funds from the FY2020 operations budget 45-45020
into the Capital Improvement budget 3 5 45010. This transfer will support the purchase of a previously
approved belt loader for the Airport.
Commissioner Keefer, seconded by Commissioner Meinelschmidt, moved to approve the budget
transfer in the amount of $29,100 as presented. The motion passed unanimously (4-0, Commissioner
Wagner was absent).
ADMINISTRATIVE OFFICE OF THE COURTS ADDITIONAL SECURITY FUNDING
Allison Hartshorn, Grant Manager, Office of Grant Management recommended approval for the
acceptance of grant funds in the amount of $53 ,440 for Circuit Court Security Funding. Ms. Hartshorn
shared that the funding provides for the installation of bullet resistant back glazing on the existing
windows near the Courthouse entrance and installation of bullet resistant barrier and two bullet
resistant glass doors in the Licensing Department of the Clerk's office of the Courthouse.
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to approve the acceptance
of grant funds in the amount of $53,440 as presented. The motion passed unanimously (4-0,
Commissioner Wagner was absent).
SEX OFFENDER COMPLIANCE AND ENFORCEMENT MARYLAND GRANT
Cody Miller, Quartermaster/Grants Manager, Washington County Sheriffs Office, and Ms.
Hartshorn recommended approval to submit the grant application for the FY21 Sex Offender
Compliance and Enforcement Maryland Grant to the Governor's Office of Crime Control and
Prevention in the amount of $34,166 and to accept funding as awarded. This would provide funding
for salaries of two (2) part-time civilian employees, assisting the Sex Offender Registrar.
Commissioner Keefer, seconded by Commissioner Meinelschmidt, moved to approve the submission
of the grant application for the FY21 Sex Offender Compliance and Enforcement Mary land Grant in
the amount of $34,166 and to accept funding as awarded. The motion passed unanimously ( 4-0,
Commissioner Wagner was absent).
EMERGENCY MANAGEMENT PERFORMANCE GRANT COVID-19 SUPPLEMENTAL
Charles Brown, Emergency Manager, Division of Emergency Services, and Ms. Hartshorn,
recommended approval to accept funding awarded by the Mary land Emergency Management Agency
in the amount of $29,361.92. The funds will be used to employ a contractual planner to work within
the Emergency Operations Center, reporting to Mr. Brown for activities related to COVID-19:
Commissioner Baker, seconded by Commissioner Keefer, moved to accept the funding as awarded
by the Maryland Emergency Management Agency in the amount of $29,361.92 as presented. The
motion passed unanimously (4-0, Commissioner Wagner was absent).
CARES ACT MEMORANDUM OF UNDERSTANDING WITH WASHINGTON COUNTY
HEALTH DEPARTMENT
Mr. Brown presented the Board with a Memorandum of Understanding (MOU) between the
Washington County Government and the Washington County Health Department to ensure a
cooperative understanding related to the disbursement of CARES Act funding from the HealthCare
portion allotted to Washington County.
Commissioner Meinelschmidt requested addition of names as each organization representatives in
the language written in the MOU.
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OPEN Session, July 14, 2020
Commissioner Baker, seconded by Commissioner Keefer, moved to approve the MOU with the
changes as noted to include the addition of organizational representative names. The motion passed
unanimously (4-0, Commissioner Wagner was absent).
CARES ACT OVERVIEW DISCUSSION
Mr. Brown, Ms. Greaves, Susan Small, Director, Business Development, and Susan Buchanan,
Director, Office of Grant Management, provided the Board with an overview regarding the original
spending plan for the non-healthcare portion of the awarded CARES Act funding to Washington
County and an explanation of work completed to this point, as it relates to the COVID-19.
The Commissioners reached a consensus to extend the deadline for applications of the CARES Act
funding for an additional week for further discussion.
CONVENE IN CLOSED SESSION
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to convene in closed
session at 10: 11 a.m. to discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance evaluation of appointees, employees,
or officials over whom this public body has jurisdiction; or any other personnel matter that affects
one or more specific individuals, in accordance with Section 3-305(b)(l) of the General Provisions
Article of the Annotated Code of Maryland. The motion passed unanimously (4-0, Commissioner
Wagner was absent).
I
In closed session, the Commissioners discussed potential appointments to a board over which the
Commissioners have appointing authority and gave staff direction in regards thereto. Additionally,
the Commissioners discussed the employment, recruitment, or assignment of County personnel with
staff.
Present during cl~sed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Wayne K.
Keefer, and Cort F. Meinelschmidt; Commissioner Randall E. Wagner was absent. Also present was
Krista L. Hart, County Clerk, and at various times, and Rachel Brown, Director, Human Resources.
RECONVENE IN OPEN SESSION
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to reconvene in open
session at 11:08 a.m. The motion passed unanimously (4-0, Commissioner Wagner was absent).
ADJOURNMENT
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to adjourn at 11 :08 a.m.
The motion passed unanimously (Commissioner Wagner was absent).
Krista L. Hart, County Clerk