HomeMy WebLinkAbout200512 - OPEN MinutesWashington County
MARYLAND
Board of County Commissioners of Washington County, Maryland
Open Session Minutes
May 12, 2020
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 10:03 a.m. via ZOOM Meeting due to Governor Hogan's
Executive "Stay at Home" Order as a result of the COVID-19 Pandemic, with the following members
present: Vice President Teny L. Baker and Commissioners Wayne K. Keefer, Cort F. Meinelschmidt,
and Randall E. Wagner.
COMMISSIONERS' REPORTS AND COMMENTS
Vice -President Baker offered condolences to the family of Marge Peters in her recent passing. He
shared that her volunteer efforts with the Rural Heritage Museum have been remarkable.
Commissioner Keefer discussed the social distancing requirement and shared his appreciation for the
cooperative efforts of all in working towards a regional approach to reopen Washington County.
Commissioner Meinelschmidt echoed Commissioner Keefer's comments regarding a regional
approach to open Washington County.
Commissioner Wagner discussed the Salute to Hero's event, very successful throughout the County.
He agrees and supports an opening process under the guidance of Washington County Health Officer
and the members of the Emergency Operations Center (EOC).
President Cline echoed Vice -President Baker's comments regarding the passing of Marge Peters. He
shared that the EOC has been actively working with local businesses and discussed the 'Back to
Business" tool kit, which will be reviewed and released by the Commissioners upon approval.
REPORTS FROM COUNTY STAFF
Division of Public Works
Andrew Eshleman, Director, responded to inquiries regarding the Summer Camp programs and
locations to host such camps. He has not received clearance from the State to offer such programs but
hopes to be fully prepared once clearance is given. Mr. Eshleman shared that he appreciates any
guidance that the Commissioners may offer in moving forward with Health Officer
recommendations.
Department of Business Development
Leslie Hart requested a consensus to submit a letter of support for the USDA Local Food Promotion
Program. She provided the Board with an outline of the details of grant, to include partners of the
grant. Commissioner Cline asked that additional information be submitted via email for consideration
with review the following week.
Additionally, Ms. Hart shared that on May 5th, the Farm Bureau distributed over many gallons of free
milk to the community. She added that the Farm Bureau will do another giveaway on Franklin Street
at the County parking lot, to every car and person 10:00 am to 2:00 pm on May 23rd
Public Relations
Danielle Weaver, Director, commented on behalf of the EOC regarding a County Recovery Plan and
added that information will be shared with the business community today.
Page 2 of 4
OPEN Session, May 12, 2020
County Attorney /Interim County Administrator
Kirk Downey informed the Commissioners that the County has received notification of the dismissal
of claim in the case brought forth by Craig Mahrle with regard to the Fort Ritchie property.
ANTIETAM FARMS, LLC — RURAL LEGACY PROGRAM EASEMENT
Chris Boggs, Land Preservation Planner, Planning and Zoning, recommended approval of the
Antietam Farms, LLC Rural Legacy Program (RLP) project, paid for 100% by the Maryland
Department of Natural Resources, for $180,930 for 61.31 easement acres, to adopt an ordinance
approving the purchase, and to authorize execution of the necessary documentation to finalize the
easement purchase. Mr. Boggs shared that the property is located on Rohrersville Road, Rohrersville,
Maryland, and composed of primarily cropland and woodland and is bisected by Little Antietam
Creek on the front of the property. Mr. Boggs shared that five (5) development rights will be
extinguished with the easement.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the Antietam Farms,
LLC RLP Easement, and to adopt an ordinance approving the purchase of the easement and to
authorize the execution of the necessary documentation to finalize the easement purchase. The motion
passed unanimously.
EMERGENCY MANAGEMENT PERFORMANCE GRANT
Allison Hartshorn, Grant Manager, Office of Grant Management, and Charles Brown, Emergency
Manager, Division of Emergency Services, requested approval to submit a $102,933.37 Emergency
Management Performance Grant application to the Maryland Emergency Management Agency
(MEMA). The grant will be used to provide federal funds to states to assist state, local, tribal and
territorial emergency management agencies to obtain the resources required to support the National
Preparedness Goals associated with the areas and core capabilities. The performance period for this
federal grant is October 1, 2019 through June 30, 2021. Matching funds will be in the form of
budgeted salaries which is subject to approval in the County's Fiscal Year 2021 Operating Budget.
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to approve the submittal
of a grant application for an Emergency Management Performance Grant of $102,933.37 to MEMA
as presented and to accept the awarded funding and to execute all required documentation necessary
to accept the funding. The motion passed unanimously.
CONTRACT AWARD fPUR-14581 THREE ROLL -UP SECURITY GRILLES
Major Craig Rowe, Washington County Detention Center, recommended approval to award contract
PUR1458 for the purchase and installation of three (3) Roll -Up Security Grilles at the WCDC to the
responsible, responsive bidder, Interstate Garage Doors, Inc. of Chambersburg, Pennsylvania (PA),
in the amount of $66,540. The project is to be completed in a one hundred twenty (120) consecutive
calendar day period, with liquidated damages in the sum of $150 per consecutive calendar day that
the project is not completed. Funds in the amount of $405,512 from the Sheriffs Office Capital
Improvement Budget, BLD089 is available and appropriate for this recommendation.
Commissioner Wagner, seconded by Commissioner Keefer, moved to award contract PUR1458 to
Interstate Garage Doors, Inc., Chambersburg, PA in the amount of $66,540 as presented. The motion
passed unanimously.
SOLE SOURCE PROCUREMENT iPUR1472) FOOD PASS THROUGH DOORS FOR THE
WCDC
Rick Curry, Director, Purchasing, and Major Rowe, recommended award of a sole source
procurement (PUR1472) for the purchase of one hundred eighteen (118) Food Pass Through Door
Page 3 of 4
OPEN Session, May 12, 2020
Assemblies for the WCDC to Craftmaster Hardware of Northvale, New Jersey (NJ) in the amount of
$92,040. Mr. Curry shared that funds are budgeted in the Sheriffs Office Capital Improvement
Budget BLD089 in the amount of $405,512.
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to award the sole source
procurement to Craftmaster Hardware, Northvale, NJ, in the amount of $92,040 as presented. The
motion passed unanimously.
CONTRACT AWARD (PUR14641 GROUNDS MAINTENANCE FOR VARIOUS COUNTY
DEPARTMENTS
Brandi Naugle, Buyer, Purchasing, and George SweitzerTSupeiintendent, Black Rock Golf Course,
recommended bid awards for Grounds Maintenance Chemicals for Various County Departments
(PUR1464; incorrectly listed on the Agenda Request Form as PUR1461) to the responsible
companies with the lowest responsive bids that met the specifications for each chemical item. The
contract provides the needed chemicals for the Black Rock Golf Course, Highway Department, and
Department of Water Quality. The City of Hagerstown may also utilize the contract. The contract
term is for one year tentatively commencing July 1, 2020 and ending June 30, 2021. Janie Thompson,
Purchasing, drew lots to award the procurement in the case of tie bids for Items No. 13, 20, 27, 28,
and 32, pursuant to Section 2.9 of the Washington County Purchasing Policy.
# Vendor
Unit FY21$ # Vendor
Unit FY20$
1 Nutrien Ag Solutions
2 SiteOne Landscape
3 Nutrien Ag Solutions
4 Nutrien Ag Solutions
5 Helena Agri Enterprises
6 Nutrien Ag Solutions
7 Genesis Turfgrass, Inc.
8 Helena Agri Enterprises
9 Nutrien Ag Solutions
10 Genesis Turfgrass
11 Helena Agri Enterprises
12 Genesis Turfgrass
13 Genesis Turfgrass, Inc.
14 Helena Agri Enterprises
15 Genesis Turfgrass
16 Site One Landscape
17 Nutrien Ag Solutions
Gallon $493.95 18
Gallon $ 43.00 19
Gallon $ 43.00 20
Gallon $296.94 21
Gallon $115.00 22
Gallon $ 39.99 23
Pound $ 13.10 24
Gallon $ 41.00 25
Gallon $ 37.23 26
Gallon $ 43.00 27
Pound $ 64.00 28
Pound $ 7.42 29
Gallon $438.00 30
Gallon $ 49.75 31
Case $347.00 32
Gallon $ 55.45 33
Gallon $ 48.88 34
Nutrien Ag Solutions
Nutrien Ag Solutions
Helena Agri Enterprises
Genesis Turfgrass
Helena Agri Enterprises
Nutrien Ag Solutions
Nutrien Ag Solutions
Helena Agri Enterprises
Nutrien Ag Solutions
Genesis Turfgrass
SiteOne Landscape
Nutrien Ag Solutions
Helena Agri Enterprises
Synatek
Synatek
Helena Agri Enterprises
Genesis Turfgrass
Gallon $101.00
Gallon $132.00
Case $1526.40
Gallon $ 12.60
Gallon $337.80
Gallon $ 49.00
Gallon $ 20.88
Gallon $144.00
Gallon $ 13.77
Gallon $488.00
Gallon $649.00
Gallon $335.45
Gallon $118.80
Pounds $ 30.00
Gallon $143.00
Gallon $ 3.95
Gallon $157.50
Commissioner Wagner, seconded by Commissioner Keefer, moved to award the various contracts
for Grounds Maintenance for Various County Departments (PUR1464) as presented. The motion
passed unanimously.
FY2021 OPERATING BUDGET - WATER QUALITY
Jeremy Mose, Director, Environmental Management provided the Commissioners with an update
regarding the Maugansville residents fee. He outlined the history of an agreement which surrounded
the residents of Maugansville Sanitary District, dating back to 1995.
Sara Greaves, CFO, presented the Commissioners with information as it pertains to the proposed
FY2021 Operating Budget for Water Quality, which included Utility, Water, Sewer, and Pre -
Treatments. Ms. Greaves added that there is a proposed rate increase of 3.5% for both water and
sewer funds.
Page 4 of 4
OPEN Session, May 12, 2020
PUBLIC HEARING: MODIFICATION OF WATER AND SEWER RATES FY2021
President Jeff Cline convened a public hearing at 11:01 a.m. to obtain public comment regarding the
proposed modifications to the Water and Sewer Rates.
Sara Greaves, CFO, and Jeremy Mose, Director, Division of Environmental Management discussed
the proposed increase, which is necessary for facilitation the Department of Water Quality's long-
range financial plans. Mr. Mose provided the Commissioners with an outline of proposed increases
to County services. Ms. Greaves shared that approval of the proposed changes would provide
approximately $19,900 in additional revenue for water and $370,890 for sewer.
Kirk Downey, Interim County Administrator / County Attorney, reminded citizens that they are free
to communicate regarding proposed rates via the citizens submission form or email at khart@washco-
md.net or by mail to 100 West Washington Street, Suite 1101, Hagerstown, Maryland 21740.
Comments need to be received within seven days (May 19th at 11:00 am) as advertised.
Commissioner Baker asked staff to be mindful of the impact that the COVID-19 has had on citizens.
Additionally, he recommended a review of the used model for the proposed increases.
The Public Hearing was closed at 11:22 a.m.
CONVENE IN CLOSED SESSION
Commissioner Meinelschmidt, seconded by Commissioner Wagner moved to convene in closed
session at 11:23 a.m. via GoToMeeting to discuss the appointment, employment, assignment,
promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals in accordance with Section 3-305(b)(1)
of the General Provisions Article of the Annotated Code of Maryland. The motion passed
unanimously.
In closed session, the Commissioners discussed a specific employment recommendation with staff
Present during closed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Wayne K.
Keefer, Cort F. Meinelschmidt, and Randall E. Wagner. Also present were Kirk C. Downey, County
Attorney/Interim County Administrator; Krista L. Hart, County Clerk; and at various times, Tom
Brown, Emergency Services; and Rachel Brown, Director, Human Resources.
RECONVENE IN OPEN SESSION
Commissioner Wagner, seconded by Commissioner Keefer, moved to reconvene in open session at
1 1:50 a.m. The motion passed unanimously.
ADJOURNMENT
Commissioner Wagner, seconded by Commissioner Keefer, moved to adjourn at 11:51 a.m. The
motion passed unanimously.
Krista L. Hart, County Clerk