HomeMy WebLinkAbout191217 OPEN MinutesPage 2 of 5
OPEN Session, December 17, 2019
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OPEN Session, December 17, 2019
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OPEN Session, December 17, 2019
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to award Contract PUR-1449 to the responsive, responsible proposer, Clear Security Systems, West Caldwell, NJ, for the total price of $117,690. The motion passed unanimously.
CONTRACT AW ARD -MILL WORK FOR THE CIRCUIT COURTHOUSE RENOVATION Mr. Hobbs recommended award of the contract for the millwork for the Circuit Courthouse Renovation to the responsive, responsible bidder, Beachley Millwork Company, Smithsburg, Maryland (MD) in the amount of $75,237. He explained that this would be a 75 consecutive calendar day contract with an anticipated notice to proceed date of January 2020 and completion date of March 2020.
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to award the Millwork contract to the responsive, responsible proposer, Beachley Millwork Company, Smithsburg, MD, for the total price of $75,237. The motion passed unanimously.
CONTRACT A WARD -HEATING, VENTILATION, AIR CONDITIONING AT WASHINGTON COUNTY CIRCUIT COURTHOUSE Mr. Hobbs recommended award of the contract for the Circuit Courthouse Renovation for the heating, ventilation, and air conditioning (HV AC) project to the responsive, responsible bidder, M.S. Johnston Company, Hagerstown, Maryland (MD), for the lowest total sum price of $79,000.Mr. Hobbs stated that funds are budgeted in the Capital Improvement Project BLD092 (CourtroomRenovation).
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to award the HVAC contract to the responsive, responsible proposer, M.S. Johnston, Hagerstown, MD, for the total price of $79,000. The motion passed unanimously.
BUDGET TRANSFER-TREE FORESTATION Mr. Hobbs recommended approval of a budget transfer in the amount of $68,439 from the Tree Forestation account, LDI043, to the Stormwater Retrofits, DNG039.
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to approve the budget transfer in the amount of $68,439 as presented. The motion passed unanimously.
PURCHASE VERSUS LEASE OF TRACKED EXCAVATOR, DEPARTMENT OF SOLID WASTE Dave Mason, Deputy Director, Solid Waste, presented information at a prior Board meeting requesting approval of a lease of a tracked excavator. At that time, the Commissioners had provided direction to Mr. Mason to obtain information regarding a purchase versus lease option. Mr. Mason shared that a purchase would cost $394,288 versus a lease in the amount of $426,000 -$433,000 total payments over five (5) years.
The Commissioners discussed the options provided, to include available budget and lease rates.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the lease option to include a five (5) year lease, $1.00 buyout, 3.85% interest with a monthly payment of $7,100; yearly payment of $85,200; total payments of $426,000.
Commissioner Meinelschmidt amended said motion to include the sale of equipment as presented, Commissioner Wagner seconded the amended motion.
The Commissioners recessed at 11: 10 a. m. and returned to the meeting at 11: 20 a. m.
WASHING TON COUNTY MOBILE HOME PARK TAX
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OPEN Session, December 17, 2019
Andrew Bright, Assistant County Attorney; Sara Greaves, CFO, and Todd Hershey, County
Treasurer, presented the Commissioners with information regarding the Mobile Home Park Tax
for consideration and discussion. Mr. Bright presented the Board with two (2) options of resolution regarding said matter. He shared that Option 1 would reduce the rate to 7.5%, and Option 2 would impose the tax at a flat charge of $35 per space; including said ordinances to support each option. Additionally, he requested that the Commissioners provide direction so that the matter may move forward in a Public Hearing for citizen comment.
Commissioner Meinelschmidt would like to present this matter as a priority to the delegation to
consider the assessment of mobile homes as property. The Commissioners reached a consensus to submit a letter of support stating such.
Mr. Downey informed the Commissioners that a decision needs to be made so that the Board can
proceed with a public hearing regarding the matter. He stated that the options can be amended during the public hearing to reflect a lower charge but cannot be increased without an additional public hearing.
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to proceed with presenting a 7.5% rate with a cap of $25 per month at a public hearing. The motion passed 3-2
(Commissioners Baker and Keefer voted "NAY").
ADJOURNMENT
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to adjourn at 11 :37 a.m. The motion passed unanimously.
Krista L. Hart, County Clerk