HomeMy WebLinkAbout191029 OPEN MinutesBoard of County Commissioners of Washington County, Maryland
Open Session Minutes
October 29, 2019
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 8:01 a.m. at 100 West Washington Street, Room 1113,
Hagerstown, Maryland, with the following members present: Vice President Terry L. Baker and
Commissioners Wayne K. Keefer, Cort F. Meinelschmidt, and Randall E. Wagner.
APPROVAL OF MINUTES
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to approve the minutes
of October 22, 2019. The motion passed unanimously.
CONVENE IN CLOSED SESSION
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to convene in closed
session at 8:01 a.m. to discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation or performance evaluation of appointees,
employees, or officials over whom this public body has jurisdiction; or any other personnel matter
that affects one or more specific individuals; to consider a matter that concerns the proposal for a
business or industrial organization to locate, expand, or remain in the State; to consult with counsel
to obtain legal advice on a legal matter; to consult with staff, consultants, or other individuals about
pending or potential litigation; and to discuss public security, if the public body determines that
public discussion would constitute a risk to the public or to public security, including: (i) the
development of fire and police services and staff; and (ii) the development and implementation of
emergency plans, in accordance with Sections 3-305(b) (1), (4), (7), (8), and (10) of the General
Provisions Article of the Annotated Code of Maryland. The motion passed unanimously.
In closed session, the Commissioners discussed the potential appointment of specific individuals
to a local advisory body over which the Commissioners have appointing authority. They also
discussed specific employment recommendations with staff. The Commissioners considered
several economic development initiatives including the potential for a business entity or entities to
locate in the State and County and gave staff further direction on said matters. The Commissioners
also discussed potential litigation matters with County staff and counsel, as well as public security,
including the development of fire and emergency services and staffing.
Present during closed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Wayne K.
Keefer, Cort F. Meinelschmidt, and Randall E. Wagner. Also present were Robert J. Slocum,
County Administrator; Krista L. Hart, County Clerk; Kirk C. Downey, County Attorney, Kendall
McPeak, Deputy County Attorney, and at various times Rachel Brown, Director, Human
Resources; Dave Hays, Emergency Services; Susan Small, Director, Business Development; Brian
Albert, Operations Manager, Emergency Services; Tom Brown, Assistant Director, Emergency
Services; Jen Swisher, Program Manager, Emergency Services, Mike Smith, Deputy Director,
Collections, Water Quality; and Garrison Plessinger, Director, Hagerstown Regional Airport.
RECONVENE IN OPEN SESSION
Page 2 of 7
OPEN Session, October 29, 2019
Commissioner Wagner, seconded by Commissioner Keefer, moved to reconvene in open session
at 9:53 a.m. The motion passed unanimously.
COMMISSIONERS' REPORTS AND COMMENTS
Commissioners provided a brief insight into events attended and support provided throughout
Washington County community.
President Cline, Vice-President Baker, and Commissioners Keefer and Wagner thanked those
involved in the Alsatia Mummers Parade.
Commissioner Keefer thanked staff with Department Business Development for a successful
Business Appreciation Week. Additionally, during the recent Sunrise Rotary Club event, the
Commission on Aging and the Washington County Humane Society were two of the non-profit
organizations recognized.
Commissioner Wagner shared a situation involving a dump truck which had been turned away
from the landfill due to inability to use a credit card at the weigh station; he would like the matter
corrected.
Commissioner Meinelschmidt provided an update on activity of the Hagerstown/Eastern
Panhandle Metropolitan Planning Organization.
President Cline shared his best wishes to Mary Baykan upon her retirement from the Washington
County Library.
REPORTS FROM COUNTY STAFF
Human Resource Personnel Requests; Rachel Brown, Director
Director. Planning and Zoning
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to approve the
promotion of Jill Baker to this position (Grade 18, Step 7 $87,090). This position will be vacant
upon the retirement of Stephen Goodrich. The motion passed unanimously.
Hagerstown Regional Airport
Garrison Plessinger, Director, and John Barr provided an update regarding the Allegiance
Conference they recently attended in Las Vegas.
Emergency Communications Center
Brian Albert, Operations Manager, provided the Commissioners with an update on the Emergency
Numbers Board awards and assistance.
Department of Business Development
Susan Small, Director, thanked the Commissioners and staff for their support throughout Business
Development Week.
Appointment/ Reappointment to Boards and Commissions; Krista Hart, County Clerk
Emergency Services Advisory Council
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to approve the
appointment of Rick Blair to serve an unfulfilled term through March 31, 2020, as the
representative to the Washington County Volunteer Fire and Rescue Association; and to approve
the appointment of Joe Kroboth to serve an unfulfilled term through May 31, 2021, as
Commissioner Meinelschmidt' s representative. This is NOT a paid board.
County Attorney's Office
Page 3 of 7
OPEN Session, October 29, 2019
Kirk Downey requested approval to include a matter from Sheriff Mullendore in the Legislative
Items for the 2020 General Assembly. The matter, in detail, has to do with support for Sheriff
Mullendore to have authority to require pick up trucks and utility trailers to maintain covered loads.
Sergeant Daryl Sanders shared additional details on the current exemption.
The Commissioners reached a consensus to support SheriffMullendore's request as presented.
County Administrator
Rob Slocum will repeat Student Government Day next semester. Additionally, he recognized Sara
Greaves, CFO, and Daryl Brown, Accounting Supervisor, for their support and involvement
throughout the process of the Fire Department audit.
Mr. Slocum requested the Commissioners' support in adding an item to the legislative discussion
for the November 6th Delegation meeting which would require the State Department of Assessment
and Taxation to apply similar rules to trailers, mobile homes, and pre-manufactured units
consistently, regardless of lot ownership. The Commissioners reached a consensus to support the
request to further discuss the topic as presented.
2019-2020 FARM OF THE YEAR PRESENTATION
Leslie Hart, Agricultural Business Specialist; and Jill Hudson, President, Agricultural Marketing
Advisory Committee, presented Palmyra Farms with the award of2019-2020 Farm of the Year.
A plaque was awarded, and the Commissioners congratulated the Shank / Creek families for the
achievement.
CITIZENS' PARTICIPATION
None
INTERGOVERNMENTAL COOPERATIVE PURCHASE {INTG-19-0024) ONE 2020
FORD SUPER DUTY F550 REGULAR CAB TRUCK WITH SUMMIT JOURNEYMAN
ELECTRIC CRANE
Brandi Naugle, Buyer, Purchasing, Mike Smith, Deputy Director, Collections; and Mark
Bradshaw, Deputy Director, Environmental Management, Water Quality, recommended
authorizing by resolution the Intergovernmental Cooperative Purchase of one (1) 2020 Ford Super
Duty F550 DRW XL 4WD Regular Cab Truck with Summit Journeyman Electric Crane from 72
Hour LLC, dba National Auto Fleet Group of Watsonville, California, awarded by Sourcewell
(formerly known as National Joint Powers Association), Contract 120716-NAF. The cost of the
pickup with crane will be $92,678. Funds are budgeted in the Department of Water Quality's
Capital Improvement Plan (VEH0l0).
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to authorize by
resolution the Intergovernmental Cooperative Purchase INGT-19-0024 relating to the purchase of
one Ford Super Duty F550 with Summit Journeyman Electric Crane from 72 Hour LLC, in the
amount of $92,678 as presented. The motion passed unanimously.
(Resolution No. RS-2019-25 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is located in the County Commissioners' Office.)
CONTRACT AWARD {PUR-1444) FOR GASOLINE AND DIESEL FUEL DELIVERIES
Ms. Naugle, and Zane Rowe, Deputy Director, Highways, presented the recommendation to award
the Gasoline and Diesel Fuel Deliveries contract (PUR-1444) under Option No. 1, as four (4)
separate contracts to the responsive, responsible bidders who submitted the lowest bids:
Page 4 of 7
OPEN Session, October 29, 2019
1. Contract for gasoline tank-wagon deliveries to A. C. & T. Company, Inc of Hagerstown,
MD, $137,859.74,
2. Contract for gasoline transport deliveries to Petroleum Traders Corporation of Fort Wayne,
IN, $678,077.24,
3. Contract for diesel tank-wagon deliveries to A. C. & T. Company, Inc of Hagerstown, MD,
$134,341.17,
4. Contract for diesel transport deliveries to Petroleum Traders Corporation of Fort Wayne,
IN, $1,256,436.45.
The contracts will be for a one (1) year term with no option to renew; contract period to tentatively
start on December 1, 2019 and end November 30, 2020. Ms. Naugle stated this will be a
requirement contract and the County guarantees neither a maximum nor a minimum quantity.
Funds are budgeted in various accounts for this purchase. The recommendations are for the
County's requirements only; the City of Hagerstown and Board of Education shall make its awards
independently from the County.
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve Option 1 for
Contract PURI 444 to the responsive, responsible bidders as presented. The motion passed
unanimously.
BID A WARD {PUR1445} SWIMMING POOL AND WATER/WASTEWATER
TREATMENT CHEMICALS
Ms. Naugle, and Jeremy Mose, Deputy Director, Environmental Management, Water Quality,
recommended award of the bids for Swimming Pool and Water/Wastewater Treatment Chemicals
(PURI 445) to the responsive, responsible bidders with the lowest bids. The following bid awards
were recommended as specified:
Item #12 -Sodium Hypochlorite (110 Univar Solutions, USA $2.39/gal. 55-gallon drum Drums) Morrisville, PA
Item #14-Caustic Soda (Sodium George S. Coyne Co. $1.8984/gal. 55-gallon drum Hydroxide) (11,935 gallons) Croydon, PA
Item #15 -Ferrous Chloride Solution NO BID $0 Gallon bulk (14,000 bulk gallons)
Item #16A -Hydrofluosilic Acid (H2SiF6) Univar Solutions USA $9.98/gal. 15-gallon pail (75 gallons) Morrisville, PA
Item #16B -Hydrofluosilic Acid (H2SiF6) George S. Coyne Co. $4.3571/gal. 55-gallon drum (165 gallons) Croydon, PA
Item #17 -DelPac 2000 (Polyaluminum USALCO Chloride Hydroxide Sulfate Solution) Baltimore, MD $0.1389/lb. Bulk Pounds
144,000 Pounds
Item #19-Sodium Hypochlorite (47 Chem2o, LLC $2.35/gal. 55-Gallon Drum Drums) Herdon, PA
Item #20 -Cyan uric Acid ( I 00-200 Amato Industries Inc. $2.68/lb. Pound pounds) Silver Spring, MD
Item #21-Calcium Chloride (500 -600 Amato Industries Inc. $1.65/lb. Pound pounds) Silver Soring, MD
Item #22 -Muriatic Acid (20-40 Pounds) Amato Industries Inc. $20.00/lb. Pound Silver Soring, MD
Item #24 -DelP AC 2020 (Polyaluminum Univar Solutions USA $4.59/lb. 55-gallon drums Hvdroxychlorosulfate Solution) 18 Drums M01Tisville, PA
Item #29 -Bacterial Enzymatic Powder
(1,500 pounds)
Item #32 -DelPAC 2000 (Aluminum
Chloride Hydroxide Sulfate) ( 4 55-gallon
drums)
Item #33 -Liquid Aluminum Sulfate
(8,000 gallons)
Item #34 -Micro C 2000
Item #37 -Magnetite
Page 5 of 7
OPEN Session, October 2.9, 2019
Maryland Chemical Co, Inc. $9.28/lb. Pound Baltimore, MD
Univar Solutions USA $5.92/gal. 55-gallon drums Morrisville, PA
Univar Solutions USA $1.65/gal. Gallon Bulk M01Tisville, PA
Univar Solutions USA $3.81/gal. 240 Gal. Tote Morrisville, PA
NO BID $0 Pound Bulk
The contract term is for one (1) year period with no option for renewals, tentatively beginning
December 1, 2019 and ending November 30, 2020 with no option for renewal. The
recommendations are for the County's requirements only; the City of Hagerstown shall make its
awards independently from the County.
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to award the bids for
contract PUR1445 to the responsive, responsible bidders with the lowest bids specified above. The
motion passed unanimously.
CONTRACT AWARD (PUR-1446} FINANCIAL ADVISOR SERVICES
Rick Curry, Director, Purchasing, and Kelcee Mace, Deputy Director, Budget and Finance,
recommended award of the contract for financial advisor services (PURI 446) to the responsive,
responsible firm of Davenport & Company, LLC of Towson, Maryland, with the total 5-year
proposal value of $75,000.00 plus out-of-pocket expenses related to bond issues; and the hourly
rates for each employee classification to be used for any required Extra Work as follows:
Senior Vice President $200
First Vice President $175
Vice President Associate $175
Vice President $150
The initial term of this contract is for a one (1) year period tentatively to commence December 1,
2019 and ending November 30, 2020, with an option by the Board to renew for up to four (4)
consecutive one (1) year periods thereafter based on the annual lump sum fees proposed by the
successful firm. The contract would be awarded at $75,000 (5 years at an annual cost of $15,000)
plus out-of-pocket expenses related to bond issues and hourly rates for each employee
classification to be used for any required Extra Work as listed above.
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to award Contract
PUR1446 to the responsive, responsible firm of Davenport & Company, LLC, Towson MD as
presented. The motion passed unanimously.
CONTRACT A WARD (PUR-1447} EMERGENCY SERVICES SPECIAL PROCEDURES
AND AUDITING SERVICES
Mr. Curry, Sara Greaves, CFO, and Dave Hays, Director of Emergency Services, recommended
award of the contract for the Emergency Services Special Procedures and Auditing Services to the
responsive, responsible firm of SB & Company, LLC of Owings Mills, Maryland, with.the lowest
total proposal value of $40,500.00 for the Attestation -Special Procedures plus schedule of
Professional Fees for Supplemental Services, if required by the County and lowest total proposal
value of $50,400.00 for the Auditing -Financial Procedures plus schedule of Professional Fees
for Supplemental Services, if required by the County; the hourly rates for both the Attestation and
Page 6 of 7
OPEN Session, October 29, 2019
Auditing for each employee classification to be used for any required Supplemental Services are
as follows:
Partners
Managers
Supervisory Staff
Staff
$220/hourly
$135/hourly
$118/hourly
$ 91/hourly
The awarded contract will also contain a performance incentive of $500 per day for up to 90 days,
not to exceed $45,000.00. Ms. Greaves shared that the Budget and Finance Department will
oversee the work and an audit of the financial statements of eight (8) independent emergency
services companies and the Washington County Volunteer Fire & Rescue Association. The
reporting period will be considered the most recently completed and submitted (to the County)
reporting period, either 6/30/2018 or 12/31/2018, in accordance with the companies' year-ends.
Ms. Greaves stated that funds are budgeted in account 500155 10 11520 for the services. The
Commissioners discussed the process, options, and review period.
Commissioner Wagner, seconded by Commissioner Keefer, moved to award contract PUR1447,
both attestation and auditing services, to SB & Company, LLC, as presented. The motion passed
unanimously.
ALTERNATE MITIGATION CONTRIBUTION FORMULA CHANGES
Kirk Downey, County Attorney, and Steve Goodrich, Director, Planning and Zoning,
recommended approving by resolution, the amended Alternate Mitigation Contribution (AMC)
formula. Mr. Downey explained that the amendment would consist of increasing the value of
variables (C (the pupil generation rate) and D (the total number of years a typical student spends
in all schools), per a determination made by the Commissioners at a previous meeting and in
accordance with current actual values.
Commissioner Meinelschmidt, seconded by Commissioners Keefer, moved to approve the
resolution, the amended AMC formula as presented. The motion passed unanimously.
(Resolution No. RS-2019-24 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is located in the County Commissioners' Office.)
Commissioner Wagner left the meeting at 11:10 a.m. and returned at 11:12 a.m.
BRUCE BEREANO LOBBYIST REQUEST
Mr. Slocum presented the Commissioners with a letter from Bruce Bereano requesting to represent
the County during the 2020 General Assembly session in Annapolis, in the amount of $10,000.
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to approve the request
for representation during the 2020 General Assembly in the amount of $10,000 as presented. The
motion passed (3-2, Commissioner Baker and Commissioner Keefer voted "NAY").
RECESS
The Commissioners recessed at 11: 19 a.m.
EVENING MEETING -MAUGANSVILLE RURITAN CLUB
The evening session of Board of County Commissioners of Washington County, Maryland, was
held at the Maugansville Ruritan Club, 18007 Maugans A venue, Maugansville.
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
Page 7 of 7
OPEN Session, October 29, 2019
President Cline called the meeting to order at 6: p.m. with the following members present: Vice-
President Terry L. Baker and Commissioners Cort F. Meinelschmidt and Randall E. Wagner.
(Commissioner Keefer was absent).
RURITAN CLUB MEMBER COMMENTS
Marty Lumm thanked the Commissioners for holding a meeting in the community. Additionally,
he shared many events surrounding the Maugansville Ruritan Club.
COMMISSIONERS REPORTS AND COMMENTS
Commissioners thanked the members for hosting the evening meeting.
Commissioner Cline recognized former County Clerk, Vicki Lumm, and former Airport
Director, Phil Ridenour.
COUNTY STAFF
Rob Slocum, County Administrator, asked staff in attendance at the evening meeting to introduce
themselves. In attendance was Danielle Weaver, Rich Eichelberger, Sara Greaves, Andrew
Eshleman, Ashley Holloway, Scott Hobbs, and Susan Small.
CITIZEN PARTICIPATION
Donald Wood discussed drainage issues at Best Lumber on Distant View Avenue and Eby Lane.
Bob Walton, 13851 Greenfield Avenue, Hagerstown, discussed noise created by jake brakes near
Loves Truck Stop.
Judith Byron, 13910 Greencastle Pike, Hagerstown, shared her opposition to a proposed solar
project near her residence. She requested that the Commissioners support her opposition by
attending the Public Service Commission hearing on the matter.
ADJOURNMENT
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to adjourn at 6:26 p.m.
The motion passed unanimously.
!.lLcitL~i-r-lv.-+
Krista L. Hart, County Clerk