HomeMy WebLinkAbout190924 OPEN MinutesBoard of County Commissioners of Washington County, Maryland
Open Session Minutes
September 24, 2019
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 8:04 a.m. at 100 West Washington Street, Room 1113,
Hagerstown, Maryland, with the following members present: Vice President Terry L. Baker and
Commissioners Wayne K. Keefer, Cort F. Meinelschmidt, and Randall E. Wagner.
APPROVAL OF MINUTES
Commissioner Wagner, seconded by Commissioner Baker, moved to approve the minutes of
September 17, 2019. The motion passed 4-0 (Commissioner Cline abstained).
CONVENE IN CLOSED SESSION
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to convene in closed session
at 8:04 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of appointees, employees, or officials
over whom this public body has jurisdiction; or any other personnel matter that affects one or more
specific individuals; to consider a matter that concerns the proposal for a business or industrial
organization to locate, expand, or remain in the State; to consult with counsel to obtain legal advice
on a legal matter; and to consult with staff, consultants, or other individuals about pending or potential
litigation, in accordance with Section 3-305(b)(l), (4), (7), and (8) of the General Provisions Article
of the Annotated Code of Maryland. The motion passed unanimously.
In closed session, the Commissioners discussed the potential appointment of specific individuals to a
local advisory committee over which the Commissioners have appointing authority and discussed the
filling of certain personnel vacancies with specific individuals. Also, the Commissioners considered
several economic development initiatives including the potential for a business entity or entities to
locate, expand, or remain in the County and State. Additionally, the Commissioners discussed a
contractual matter regarding legal rights and obligations and consulted with staff regarding ongoing
litigation; the Commissioners received legal advice regarding said litigation and gave staff direction
regarding conduct of the same.
Present during closed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Wayne K. Keefer,
Cort F. Meinelschmidt, and Randall E. Wagner. Also present were Robert J. Slocum, County
Administrator; Krista L. Hart, County Clerk; Kirk C. Downey, County Attorney; Kendall McPeak,
Deputy County Attorney; and at various times Andrew Bright, Assistant County Attorney; Deborah
Condo, Director, Human Resources; Dan DiVito, Director, Environmental Management; Susan Small,
Director, Business Development; Garrison Plessinger, Director, Hagerstown Regional Airport;
Danielle Weaver, Director, Public Relations; David Mason, Deputy Director, Solid Waste; Terry
Feiser, Chief of Inspections, Division of Construction; Andrew Eshleman, Director of Public Works;
John Pennesi, Deputy Director, Parks and Recreation; Chris Boggs, Land Preservation Planner,
Planning and Zoning; and Steve Goodrich, Director, Planning and Zoning.
RECONVENE IN OPEN SESSION
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OPEN Session, September 24, 2019
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to reconvene in open
session at 9:25 a.m. The motion passed unanimously.
Commissioners recessed at 9:25 a.m. and returned to the meeting at 10:00 a.m.
COMMISSIONERS' REPORTS AND COMMENTS
Commissioner Keefer thanked Rob Slocum, Krista Hart, and various staff from the Washington
County Health Department for their assistance in working through an on-going citizen matter.
President Cline made note of several events he attended in support of Washington County.
Additionally, he thanked Vice-President Baker for leading the previous Board of County
Commissioners meeting during his absence. He thanked all staff for participating in United Way Day
of Caring.
REPORTS FROM COUNTY STAFF
Human Resource Personnel Requests; Deborah Condo, Deputy Director:
Director, Human Resources
Commissioner Baker, seconded by Commissioner Wagner, moved to approve the hiring of Rachel
Brown for this position (Grade 19). The position is vacant due to the resignation of Deb Peyton. The
motion passed unanimously ( 4-0, Commissioner Cline abstained).
Maintenance Superintendent, Department of Water Quality
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to approve the
advertisement of this position (Grade 15, Step 1 $59,634). This position will be vacant upon the
retirement of Rocky Bishop. The motion passed unanimously.
Operations Superintendent, Department of Water Quality
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to approve the
advertisement of this position (Grade 15, Step 1 $59,634). This position will be vacant upon the
retirement of Kim Bowers. The motion passed unanimously.
Director, Division of Environmental Management
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to approve the
advertisement of this position (Grade 19, Step 1 $81,120). This position will be vacant upon the
retirement of Dan DiVito. The motion passed unanimously.
Ms. Condo welcomed Tyler Price as the Building Inspector, Division of Construction, and Marion
Beard, as Equipment Operator, Solid Waste Department.
County Administrator
Rob Slocum shared that the Maugansville evening meeting will need to be reschedule due to an event
conflict. He also acknowledged staff for their collaborative efforts for Fire and Emergency, to include
Dave Hays, Sara Greaves, Deborah Condo, and Danielle Weaver.
Mr. Slocum also requested advance approval to fill upcoming vacancies within the 911
Communications Center.
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to fill the upcoming
vacancies as needed. The motion passed unanimously.
County Clerk -Appointment / Reappointment to Boards and Commissions:
Washington County Recreation and Parks Advisory Board
Commissioner Keefer, seconded by Commissioner Meinelschmidt, moved to reappoint Bradley
Tritsch to serve a second, three-year term from September 1, 2019 through August 31, 2022; to appoint
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OPEN Session, September 24, 2019
Chris Malott to serve an unfulfilled term through November 30, 2020; and to appoint Sue Lowery to
serve an unfulfilled term as the Board of Education ex-officio through November 30, 2020; and Robin
Papa to serve a first, three-year term from October 1, 2019 through September 30, 2022; this is NOT
a paid board. The motion passed unanimously.
Washington County Agricultural Land Preservation Advisory Board
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to appoint Jason Hose to
serve an unfulfilled term through April 31, 2021; to grant a waiver of the two (2) consecutive term
requirement; to reappoint Jeremiah Weddle to serve a third, five-year term from November 1, 2019
through October 31, 2024; and to reappoint Dean Boggs to serve a second, five-year term from October
1, 2019 through September 30, 2024; this is NOT a paid board. The motion passed unanimously.
Washington County Environmental Management Advisory Committee
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to appoint Randall Morin
to serve an unfulfilled term through August 31, 2020; this is NOT a paid board. The motion passed
unanimously.
CITIZENS' PARTICIPATION
Steve McDonough, 16906 Pickwick Lane, Hagerstown, discussed unsafe road conditions on
Stotelmyer Road. Additionally, he and Roger Vincent, 16845 Longfellow Court, Hagerstown,
discussed mobile home tax and shared their dissatisfaction.
Buck Browning, 17824 Greentree Lane, Hagerstown, thanked the Commissioners for their assistance
with funding at the Community Center, Fort Ritchie.
Commissioner Meinelschmidt left the meeting at I 0:38 a.m. and returned I 0:39 a.m.
PROCLAMATION PRESENTATION -CAREERS IN CONSTRUCTION MONTH
{OCTOBER 2019}
The Commissioners presented a certificate of proclamation to Amos McCoy, CEO, ABC Cumberland
Valley Chapter, to recognize October as Careers in Construction Month.
CONVENE AS THE BOARD OF HEAL TH
Commissioner Wagner, seconded by Commissioner Baker, moved to convene as the Board of Health
at 10:41 a.m.
A WARD OF THE SNOW REMOVAL SERVICES
Earl Stoner, Deputy Health Officer, Washington County Health Department, and Daniel Triplett,
Administrator, Washington County Health Department, requested award of the Snow Removal
Services (RFP-2020-04) to J&R Services, Smithsburg, Maryland, for the low bid of $1,555 with an
undetermined number of times the contractor will be called to plow. The contract is for one (1) year
with four (4) renewal options.
Commissioner Baker, seconded by Commissioner Keefer, moved to award the contract to J&R
Services in the amount of $1,555, as presented. The motion passed unanimously.
RECONVENE IN REGULAR SESSION AS THE BOARD OF COUNTY COMMISSIONERS
OF WASHINGTON COUNTY
Commissioner Wagner, seconded by Commissioner Keefer, moved to reconvene in regular session as
the Board of County Commissioners of Washington County at 10:43 a.m. The motion passed
unanimously.
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OPEN Session, September 24, 2019
WASHINGTON COUNTY AGRICULTURAL LAND PRESERVATION ADVISORY
BOARD BY-LAW REVISION
Chris Boggs, Land Preservation Planner, Planning and Zoning, recommended approval of the
revisions to the Washington County Agricultural Land Preservation Advisory Board as presented.
Commissioner Wagner, seconded by Commissioner Baker, moved to approve the revisions to the by-
laws as presented. The motion passed unanimously.
CONSTRUCTION BID AWARD-PARKING FACILITY AT 49 JONATHAN STREET
Scott Hobbs, Director, Engineering, presented the recommendation to award the 49 Jonathan Street
parking facility contract to the lowest responsive, responsible bidder, Advantage Landscape and
Construction, Inc., Hagerstown, Maryland in the amount of $168,510.92. Funds are budgeted in the
Capital Improvement Plan, BLD091.
Commissioner Baker, seconded by Meinelschmidt, moved to award the contract to Advantage
Landscape and Construction, Inc. in the amount of $168,510.92, as presented. The motion passed
unanimously.
CONSTRUCTION BID A WARD -PUBLIC SAFETY TRAINING CENTER SITE WORK
{PHASE 1)
Mr. Hobbs presented the recommendation to award the Public Safety Training Center site work (Phase
1) contract to the lowest responsive, responsible bidder, C. William Hetzer, Inc., Hagerstown,
Maryland in the amount of $3,048,453.50. Funds are budgeted in the Capital Improvement Plan,
BLD093.
Commissioner Baker, seconded by Commissioner Keefer, moved to award the contract to C. William
Hetzer, Inc. in the amount of $3,048,453.50, as presented. The motion passed unanimously.
CONVEYANCE OF PROPERTY AT THE GREENS AT HAMILTON RUN
Mr. Hobbs and Todd Moser, Real Property Administrator, Engineering, requested acceptance of 11.6
+/-acres of Board of Education property at The Greens at Hamilton Run, and to convey this acreage
to the City of Hagerstown for the continued use of the golf course, for zero consideration. Mr. Moser
explained that three holes on the golf course are currently located on the Board of Education property.
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to approve the acceptance
of the 11.6 +/-acres and to convey to the City of Hagerstown as requested. The motion passed
unanimously.
PUBLIC HEARING: PROPERTY ACQUISITION FOR BOARD OF ELECTIONS
FACILITY
President Cline convened a public hearing at 10:55 a.m. to obtain public comment regarding the
property acquisition for the Board of Elections as recommended by staff. Commissioner Cline
reviewed the procedures for the public hearing.
Mr. Moser and Mr. Hobbs presented information as it pertains the purchase of 17718 Virginia Avenue
for the future Board of Elections location and to approve an ordinance approving said purchase and to
authorize the execution of the necessary documentation to finalize the acquisition. Mr. Moser further
requested the approval of a budget adjustment of $1,400,000 which includes $1,250,000 for the
purchase of the facility and $150,000 for limited renovations for functionality.
The hearing was opened for public comment and two (2) individuals offered their support for the
purchase: Marty Lumm, Election Board President, and Kay Robucci, Director, Board of Elections.
The public hearing was closed at 11 :04 a.m.
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OPEN Session, September 24, 2019
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the acquisition of
17718 Virginia A venue for the Board of Elections, to approve an ordinance approving said purchase,
and to authorize the execution of the necessary documentation to finalize the acquisition. The motion
passed unanimously.
(Ordinance No. ORD-2019-21 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is located in the County Commissioners' Office.)
The Commissioners recessed at 11:05 a.m. and returned to the meeting at 11:20 a.m.
SOLAR ENERGY GENERATING SYSTEMS INFORMATION
Steve Goodrich, Director, Planning and Zoning; Jill Baker, Deputy Director, Planning and Zoning;
and Les Knapp, Legal and Policy Counsel, Maryland Association of Counties, presented the Board
with information regarding a desire to participate in Public Service Commission evaluation of
Certificates of Public Convenience and Necessity for Solar Energy Generating Systems.
Commissioners advised staff to compose a comparison of the practices of other Counties and return
to a future meeting.
ADEQUATE PUBLIC FACILITIES ORDINANCE FEES
Mr. Goodrich, Ms. Baker, and Ashley Holloway, Director of Plan Review and Permitting, presented
information regarding the Adequate Public Facilities Ordinance fees and processes. Mr. Goodrich and
Mr. Holloway briefed the Commissioners on guidelines surrounding the requirements for the fees.
Commissioners discussed possible amendments and asked staff to gather additional information for
future discussion.
Commissioner Baker left the meeting at 12: 16 p. m.
INTERGOVERNMENTAL COOPERATIVE PURCHASE {INTG-19-0020) PERSONAL
PROTECTIVE EQUIPMENT FOR DIVISION OF EMERGENCY SERVICES
Rick Curry, Director of Purchasing, Dave Hays, Director of Emergency Services, and Sam Anderson,
Operations Supervisor, Division of Emergency Services, recommended to approve by resolution, the
purchase of fifty (50) sets of Personal Protective equipment for the Division of Emergency Services
from Witmer Public Safety Group, Inc., Williamsport, Maryland at contracted unit prices totaling
$107,085 based on the contract awarded by the State of New Jersey contract (solicitation #17 fleet
00837). Funds are budgeted in the departments operating account 599999-10-11525.
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to approve by resolution,
the purchase of fifty sets of Personal Protective equipment from Witmer Public Safety Group through
an Intergovernmental Cooperative Purchase Agreement as presented. The motion passed unanimously
( 4-0, Commissioner Baker was absent).
(Resolution No. RS-2019-19 is recorded among the Acts, Ordinances, and Resolutions of Washington
County and the original is located in the County Commissioners' Office.)
Commissioner Baker returned to the meeting at 12: 18 p. m.
Commissioner Wagner left the meeting at 12: 19 p. m.
APPROVAL OF THE AGREEMENT BETWEEN WASIDNGTON COUNTY AND
KUUSAKOSKI GLASS, LLC
Dave Mason, Deputy Director, Department of Solid Waste, recommended approval of an agreement
with Kuusakoski Glass, LLC for the Electronics Recycling Program at a cost of $0.17 per pound and
all non-CRT at no charge.
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OPEN Session, September 24, 2019
Commissioner Baker, seconded by Commissioner Keefer, moved to approve an agreement with
Kuusakoski Glass, LLC for the Electronics Recycling Program as presented. The motion passed
unanimously (4-0, Commissioner Wagner was absent).
BID A WARD {PUR1440) RECYCLING DROP-OFF SERVICES
Brandi Naugle, Buyer, Purchasing Department, and Mr. Mason, recommended award of the contract
(PUR1440) for Recycling Drop-Off Services under Option No. 1 for the hauling of single stream
recyclables to the responsive, responsible bidder BFI dba Republic Services, Hagerstown, Maryland
for the total sum annual bid amount of$99,374.25 and to award under Option No. 2 for the processing
of single stream recyclables to Apple Valley Waste ofKearneysville, West Virginia for the bid amount
for one year ($26,000 year one, $26,650 year two, $27,315.60 year three) for the total sum bid of
$79,965.60 for the three-year contract period and to award under Alternate No. 1, to Waste
Management of Pennsylvania, Inc., Greencastle, Pennsylvania for the bid amount for year one
($13,773.76 year one, $14,464.32 year two, $15,184 year three) for the total sum bid of $43,422.08
for the three-year contract period.
Commissioner Wagner returned to the meeting at 12:22 p.m.
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to award contract
PURl 440 as presented. The motion passed unanimously.
BID AWARD {PUR1441) CONTRACT SERVICES AT TRANSFER STATIONS AND ON-
SITE AT FORTY WEST LANDFILL
Ms. Naugle and Mr. Mason recommended award of Contract Services at Transfer Stations and On-
Site at the Forty West Landfill to responsive, responsible, bidder Apple Valley Waste of Maryland,
Kearneysville, West Virginia based on the Total Sum Bid (Transfer Station Location Nos. 1 through
5) $478,327.50, plus Alternate No.1 (cardboard transports at Forty West) $6,000 for a total amount of
$484,327.50 and to approve a budget transfer request of $166,000 from account 490090.21.00000 to
account 515190.21.21100.
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to award contract
PURl 441, and to approve the budget transfer as presented. The motion passed unanimously.
EMERGENCY NUMBERS SYSTEM BOARD -APPROVAL TO SUBMIT APPLICATION
AND ACCEPT A WARDED FUNDING
Brian Albert, Emergency Communications; Josh O'Neal, Deputy Director, Information Technology;
and Allison Hartshorn, Grant Manager, Office of Grant Management, requested approval to submit a
grant application for the Emergency Numbers Systems Board in the amount of $150,500 and to accept
funding as awarded. There is no matching funds requirement associated with this funding request. The
cost for annual maintenance expenses will be $1,900.
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to approve the submission
of a grant application for the Emergency Numbers System Board in the amount of $150,500, and to
accept funding as awarded. The motion passed unanimously.
UTILITY VEHICLE PURCHASE/ REPLACEMENT
Mr. Hays requested approval of a budget transfer in the amount of $38,060 for the replacement of a
2003 GMC 4-wheel drive utility vehicle utilized by the Division of Emergency Services; the full cost
ofreplacement vehicle would be $45,556.
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the budget transfer in
the amount of $38,060 as presented. The motion passed unanimously.
CONVENE IN CLOSED SESSION
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OPEN Session, September 24, 2019
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to convene in closed
session at 12:33 p.m. to consult with counsel to obtain legal advice on a legal matter; and to consult
with staff, consultants, or other individuals about pending or potential litigation, in accordance with
Section 3-305(b) (7) and (8) of the General Provisions Article of the Annotated Code of Maryland.
The motion passed unanimously.
In closed session, the Commissioners discussed and received legal advice/information on a certain
matter, including potential litigation.
Present during closed session were Commissioners Jeffrey A. Cline, Te1Ty L. Baker, Wayne K. Keefer,
Cort F. Meinelschmidt, and Randall E. Wagner. Also present were Robert J. Slocum, County
Administrator; Krista L. Hart, County Clerk; Kirk C. Downey, County Attorney, and at various times
Garrison Plessinger, Director, Hagerstown Regional Airport; Danielle Weaver, Director, Public
Relations; and Sara Greaves, CFO.
RECONVENE IN OPEN SESSION
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to reconvene in open
session at 12:55 p.m.
ADJOURNMENT
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to adjourn at 12:56 p.m.
The motion passed unanimously.
Krista L. Hart, County Clerk