HomeMy WebLinkAbout190917 OPEN MinutesBoard of County Commissioners of Washington County, Maryland
Open Session Minutes
September 17, 2019
INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Doug Oliver presented the invocation followed by the Pledge of Allegiance to the Flag by
the full assemblage.
CALL TO ORDER
Vice-President Terry L. Baker called the regular meeting of the Board of County Commissioners
of Washington County, Maryland, to order at 10:00 a.m. at 100 West Washington Street, Room
1113, Hagerstown, Maryland, with the following members present: Commissioners Wayne K.
Keefer, Cort F. Meinelschmidt, and Randall E. Wagner. (President Jeffrey A. Cline was absent).
APPROVAL OF MINUTES
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to approve the
minutes of September 10, 2019. The motion passed unanimously (4-0, Commissioner Cline was
absent).
COMMISSIONERS' REPORTS AND COMMENTS
Commissioner Keefer discussed a printed article as a result of a Planning Commission meeting on
the topic of a property on Downsville Pike. He shared that the article read that Commissioners
asked that the property be donated; Commissioner Keefer clarified that is not the case. He added
that according to minutes from that discussion, the Board discussed the purchase of said property
to join with Marty Snook Park.
Vice-President Baker thanked Pastor Oliver for presenting the morning invocation. Additionally,
he asked staff to allow parking at County parks for trout fishermen.
REPORTS FROM COUNTY STAFF
Board of Elections
Barry Jackson, Deputy Director, and Teresa Morningstar, Supervisor, advised the Board that the
Board of Elections will host an Open House in recognition of National Voters Registration Day
on Tuesday, September 24, 2019 from 9:00 a.m. to 3:00 p.m. at 35 West Washington Street,
Hagerstown, MD.
Division of Public Relations and Marketing
Danielle Weaver, Director, briefed the Board on the new County app for mobile marketing, which
will permit interaction with County Government, adding that the app will launch today.
Office of Budget and Finance
Sara Greaves, CFO, shared information regarding activities within the Office of Budget and
Finance. She further briefed the Boards on funds requiring transfers to include $1 00K to the Golf
Fund; $200K to Highway funds; and $2.5 million for the Capital fund.
County Administrator
Rob Slocum recognized several employees for providing outstanding customer service to include
Homer Spradlin, Randy Kretzer, Jimmy Hastings, and Keven McClanathan. Mr. Slocum presented
Doug Levine and Zane Rowe, on behalf of the Highway Department, an award that was presented
to Washington County for the Amateur Road National Championships.
CITIZENS' PARTICIPATION
Steven McDonough of 16906 Pickwick Lane, Hagerstown, and Ed Pipton of 11326 Lakeside
Drive, Hagerstown, discussed the mobile home tax in Washington County.
INTERGOVERNMENTAL COOPERATIVE PURCHASE -MARYLAND STATE
HIGHWAY ADMINISTRATION CONTRACT FOR LINE STRIPING AT VARIOUS
LOCATIONS IN WASHINGTON COUNTY
Brandi Naugle, Buyer, Purchasing Department; Doug Levine, Traffic Supervisor, Highway
Department; and Zane Rowe, Deputy Director of Highway Department, requested authorization
by resolution for the Intergovernmental Cooperative Purchase relating to the service ofline striping
of 1,309,520 linear feet (l.f.) at $.074/1.f.on various roads within Washington County from Alpha
Space Control Co., Inc. of Chambersburg, PA, and to utilize another jurisdiction's contract that
was awarded by the Maryland State Highway Administration. The cost for the line striping is
$96,904.48; funds are budgeted in the Highway Department 515000.20.20050 account.
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve by resolution, the
Intergovernmental Cooperative Purchase as presented. The motion passed unanimously. ( 4-0,
Commissioner Cline was absent).
BID AWARD {PUR1438) LIQUID ROOF COATING SYSTEM AT THE HAGERSTOWN
REGIONAL AIRPORT
Ms. Naugle, and Ganison Plessinger, Director, Hagerstown Regional Airport, recommended
award of the contract for the liquid roof coating system at the Hagerstown Regional Airport to the
responsive, responsible bidder, Jake's Roof Restorations of Greencastle, PA for the total sum price
of $58,950.
Commissioner Wagner, seconded by Commissioner Keefer, moved to award the contract to Jake's
Roof Restorations in the amount of $58,950 as presented. The motion passed unanimously. ( 4-0,
Commissioner Cline was absent).
HAGERSTOWN REGIONAL AIRPORT {HRA) BUDGET AMENDMENT
Mr. Plessinger recommended approval of a budget amendment in the amount of$207,000 for the
local share portion of the terminal expansion project, to cover non-Federal Aviation
Administration eligible items in the bid, from BLD082.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the budget transfer
in the amount of $207,000, as presented. The motion passed unanimously (4-0, Commissioner
Cline was absent).
BID AW ARD {PUR1436) AIRPORT TERMINAL BUILDING EXPANSION PROJECT
Rick Cuny, Director, Purchasing Department, and Mr. Plessinger, recommended award of the
Hagerstown Regional Airport Terminal Expansion Project (PUR1436) to the responsive,
responsible bidder, Callas Contractors, Hagerstown, MD, for the lowest total base bid amount of
$6,050,000, Alternate No. 2 in the amount of $156,500, Alternate No. 3 in the amount of$90,000,
Alternate No. 4 in the amount of $32,500, and Alternate No. 5 in the amount of $62,000, for a
Total Sum Bid of $6,391,000; contingent upon approval of the final contract by the County
Attorney's office.
Commissioner Keefer, seconded by Commissioner Wagner, moved to award PUR1436 to Callas
Contractors in the amount of $6,391,000, as presented. The motion passed unanimously (4-0,
Commissioner Cline was absent).
SOLE SOURCE PROCUREMENT AW ARD FOR SCHOOL BASED HEAL TH CENTER
IN WASHINGTON COUNTY, MARYLAND
Mr. Curry, and Allison Hartshorn, Grant Manager, Office of Grant Management, recommended
award of a sole source procurement to the Meritus Medical Center, Inc., in the amount of $190,365
for operating expenses of School Based Health Centers operated at Western Heights Middle
School and South Hagerstown High School.
Commissioner Keefer, seconded by Commissioner Wagner, moved to award the sole source
procurement to Meritus Medical Center, Inc. in the amount of $190,365, as presented. The motion
passed unanimously ( 4-0, Commissioner Cline was absent).
CONSTRUCTION BID A WARD -UNDERPASS WAY SIDEWALK EXTENSION
Scott Hobbs, Director, Engineering, recommended award of the Underpass Way Sidewalk
Extension contract to the lowest responsive, responsible bidder, MIM Construction, Inc.,
Frederick, MD, in the amount of $122,036. Funds are budgeted in the Capital Improvement Plan
project (RDI062).
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to award the
Underpass Way Sidewalk Extension contract to MIM Construction, Inc. in the amount of
$122,036, as presented. The motion passed unanimously (4-0, Commissioner Cline was absent).
WASHINGTON GOES PURPLE CAMPAIGN
Emily Keller, Council Woman, City of Hagerstown; Sheriff Douglas Mullendore; and Earl Stoner,
Washington County Health Department, brought forth information pertaining to the Washington
Goes Purple Campaign.
Commissioners thanked Council Woman Keller and Sheriff Mullendore for their efforts towards
the Opioid crisis.
RECRUITMENT INCENTIVE PAY AND ACADEMY CONTRACTS
Sheriff Mullendore recommended approval of the Recruitment Incentive Pay, which would
provide new recruits $2,500 per year for two (2) years upon acceptance of employment with the
Sheriffs Office as a sworn deputy. He further explained that should the recruit cease employment
with the Sheriffs Office within three (3) years of their hire date, they would be required by contract
to reimburse those funds to the County. Additionally, Sheriff Mullendore requested approval of a
contract that would require a recruit to reimburse the County for the cost of the Police Academy
Training ($2,500) should they cease employment within three (3) years.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the Recruitment
Incentive Pay; and to approve the request for Police Academy Reimbursement contract, as
presented. The motion passed unanimously (4-0, Commissioner Cline was absent).
REDLINE REVISION POLICY AND MINOR SITE PLANS WITHIN THE DIVISION OF
PLAN REVIEW AND PERMITTING
Ashley Holloway, Director, Plan Review and Permitting, and Rebecca Calimer, Chief of Plan
Review, presented the Commissioners with information regarding the Redline Revision policy and
what submissions are deemed minor site plans. The Commissioners discussed the process in depth
and discovered that additional conversation needs to be held regarding this matter.
CONVENE IN CLOSED SESSION
Commissioner Meinelschmidt, seconded by Commissioner Keefer, moved to convene in closed
session at 11 :38 a.m. to discuss the appointment, employment, assignment, promotion, discipline,
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OPEN Session, September 17, 2019
demotion, compensation, removal, resignation or performance evaluation of appointees,
employees or officials over whom this public body has jurisdiction; or any other personnel matter
that affects one or more specific individuals; to consult with counsel to obtain legal advice, and to
consider a matter that concerns the proposal for a business or industrial organization to locate,
expand, or remain in the State in accordance with Section 3-305(b)(l) and (4) of the General
Provisions Article of the Annotated Code of Maryland. The motion passed unanimously ( 4-0,
Commissioner Cline was absent).
In closed session, the Commissioners discussed the filling of certain personnel vacancies with
specific individuals; and they discussed the employment and assignment of personnel with staff.
The Commissioners considered several economic development initiatives including the potential
for a business entity or entities to locate in the State and County. The Commissioners received
legal advice concerning property rights and interests, were informed regarding contractual rights
relating to real property, and gave directions to staff regarding these matters.
Present during closed session were Commissioners TetTy L. Baker, Wayne K. Keefer, Cort F.
Meinelschmidt, and Randall E. Wagner (Commissioner Jeffrey A. Cline was absent). Also present
were Robert J. Slocum, County Administrator; Krista L. Hart, County Clerk; Kirk C. Downey,
County Attorney; and at various times Deborah Condo, Deputy Director, Human Resources; Dave
Hays, Director, Emergency Management; Susan Small, Director, Business Development; Scott
Hobbs, Director, Engineering; Andrew Eshleman, Director, Public Works; and specific
interviewees for a vacant position to be filled by the Commissioners.
RECONVENE IN OPEN SESSION
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to reconvene in open
session at 3 :35 p.m. The motion passed unanimously ( 4-0, Commissioner Cline was absent).
ADJOURNMENT
Commissioner Wagner, seconded by Commissioner Keefer, moved to adjourn at 3:36 p.m. The
motion passed unanimously (4-0, Commissioner Cline was absent).
Krista L. Hart, County Clerk