HomeMy WebLinkAbout190625 OPEN MinutesBoard of County Commissioners of Washington County, Maryland
Open Session Minutes
June 25, 2019
MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
A moment of silence was observed, followed by the Pledge of Allegiance to the Flag by the full
assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 8:01 a.m. at 100 West Washington Street, Room 1113,
Hagerstown, Maryland, with the following members present: Vice-President Terry L. Baker,
Commissioners Wayne K. Keefer, Cort F. Meinelschmidt, and Randall E. Wagner.
APPROVAL OF MINUTES
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the minutes of June
11, 2019. The motion passed unanimously.
CONVENE IN CLOSED SESSION
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to convene in closed
session at 8:02 a.m. to discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation, or performance evaluation of appointees, employees,
or officials over whom this public body has jurisdiction; or any other personnel matter that affects one
or more specific individuals; and to consider a matter that concerns the proposal for a business or
industrial organization to locate, expand, or remain in the State, and to consult with counsel to obtain
legal advice on a legal matter, in accordance with Sections 3-305(b)(l), (4), and (7) of the General
Provisions Article of the Annotated Code of Maryland. The motion passed unanimously.
In closed session, the Commissioners discussed the potential appointment of specific individuals to
boards over which the Commissioners have appointing authority and the filling of ce1tain personnel
vacancies with specific individuals. The Commissioners also discussed the potential for business
entities to locate in the State and County; and consulted with counsel regarding a contractual matter
and an ordinance enforcement matter. The Commissioners provided direction to staff concerning each
of these matters.
Present during closed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Wayne K. Keefer,
Cort F. Meinelschmidt, and Randall E. Wagner. Also present were Robert J. Slocum, County
Administrator; Krista L. Hart, County Clerk; Kirk C. Downey, County Attorney; Kendall McPeak,
Deputy County Attorney, and at various times Deborah Condo, Deputy Director of Human Resources;
Eric Seifarth, Planning and Zoning; Ashley Holloway, Director of Plan Review and Permitting; and
Susan Small, Director of Business Development.
RECONVENE IN OPEN SESSION
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to reconvene in open
session at 9:36 a.m. The motion passed 4-0, Commissioner Keefer was absent).
The Commissioners recessed at 9:36 a.m. and returned to the meeting at 10:02 a.m.
COMMISSIONERS' REPORTS AND COMMENTS
Vice-President Baker shared that Governor Hogan extended holiday leave through July 5th and he
would like to know the fiscal impact that would cause on the County should the Board do the same.
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OPEN Session Minutes, lune 25, 2019
Commissioner Keefer discussed lighting improvement project under airport runway and expressed his
gratitude for a job well done with County staff.
Commissioner Wagner discussed several functions he attended over the past two (2) weeks.
Additionally, he shared his disappointment towards City Council for tabling a decision to fund 911
Dispatchers. ($405K for first line of dispatchers)
Commissioner Meinelschmidt wished Commissioner Wagner a belated Happy Birthday. He also
discussed several events he attended. He discussed a free app developed by NACo called TestIT,
which provides upload and download accuracies within WIFI services, then reports the information
back to NACO to ensure compliance with FCC, this information will assist with federal funding. He
also reported that during a MACo meeting, he was able to include an agenda item for Medicaid
reimbursement rates for ambulances.
President Cline made note of several events he attended in support of Washington County.
Additionally, he congratulated staff ofDM Bowman Group for all they do for Washington County.
REPORTS FROM COUNTY STAFF
Division of Plan Review and Permitting
Ashley Holloway, Director, recognized Permit Technicians Chrysta Hays, Kathryn Rathvon, and
Heather Capezuto for receiving their International Code Council Permit Technician Certification. Mr.
Holloway also thanked Chief of Permitting Becky Gander for her services. Each was given a ce1tificate
of achievement from the Commissioners.
Highway Department
Zane Rowe, Director, requested approval to utilize a State of Maryland Contract (No. 492D61421) in
the amount of $86,282.83 for line striping with Alpha Space Control Inc.
Commissioner Wagner, seconded by Commissioner Baker, moved to approve the utilization of State
contract (492D61421), $86,282.83 with Alpha Space. The motion passed unanimously.
Department of Business Development
Susan Small, Director, introduced Jonathan Horowitz, Business Leader, who started employment with
her department yesterday. The Board welcomed Mr. Horowitz and wished him luck in his new
endeavor.
Public Relations
Brittany Higgins, Public Relations Coordinator, introduced staff from High Rock Studios, who
recently won a Regional Emmy Award for their video titled Hagerstown Unite, Own It. They thanked
the Board for their support in the project.
County Administrator
Rob Slocum discussed the School Safety Task Force and a plan of action for the group. Additionally,
he discussed the status of the Fire and EMS staffing plan.
County Clerk -Appointment/ Reappointment to Boards and Commissions:
Washington County Agricultural Reconciliation Board
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to appoint Ed Hayes to
serve a first, five (5) year term from July I, 2019, through June 30, 2024. This is NOT a paid board.
The motion passed unanimously.
Washington County Board of Zoning Appeals
Commissioner Keefer, seconded by Commissioner Baker, moved to re-appoint Tracie Felker to serve
a first, three (3) year term from July 1, 2019, through June 30, 2022, as an alternate member. This is a
paid board. The motion passed unanimously.
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OPEN Session Minutes, June 25, 2019
CONTRACT A WARD {PUR1425} STOP LOSS INSURANCE COVERAGE
Rick Curry, Director, Purchasing Department; Deborah Condo, Deputy Director, Human Resources;
and Steve Dillman and Liz Logsdon with CBIZ Benefits and Insurance, Inc., recommended award of
the contract for Stop Loss Insurance (PURI 425) to the responsive, responsible firm of Sun Life
Financial of Wellesley Hills, Massachusetts, with the lowest price with no special terms for high
claimants for a total annual premium of $1,039,716 with specific stop loss at $175,000 per claimant.
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to award contract PURI 425
to Sun Life Financial, in the amount of $1,039,716 as presented. The motion passed unanimously.
CITIZENS' PARTICIPATION
James Ulrich, 55 Byron Drive, Smithsburg, Maryland, discussed EMS staff and Williamsport funding.
Mr. Ulrich requested an investigation into the use of Williamsport taxpayer funds in accordance with
the EMS staffing agreement, to include retirement and compensation benefits.
CONTRACT A WARD {PUR1429} ACCOUNTING AND REVIEW SERVICES
Sara Greaves, CFO; Dave Hays, Director of Emergency Services; and Mr. Curry recommended award
of the contract for Accounting and Review (Fire and Rescue) Services to the responsive, responsible
firm of Smith Elliott Kearns, LLC, of Hagerstown, Maryland, with the lowest 5-year proposal value
of $446,400 and the professional fees for each supplemental service ifrequired, as follows:
Pa1tners $300.00 Managers $175.00
Supervisory Staff $150.00 Staff $125.00
Other Administrative $ 90.00
The initial term of the contract is anticipated to be for a I-year period, tentatively commencing on July
1, 2019, and ending June 30, 2020, with an option by the County to renew for up to four (4) consecutive
I-year periods, based on the annual lump sum fees proposed by the successful firm. Funds in the
amount of$100,000 are budgeted in account 515000 10 93130 for cost of the services.
The Commissioners discussed options for an audit if found to be necessary.
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to award contract
PURI 429 to Smith Elliott Keams, LLC, in the amount of $446,400 as presented. The motion passed
unanimously.
2019 HOUSING BOND ALLOCATION TRANSFER
Jill Baker, Deputy Director of Planning and Zoning, requested approval to transfer the Washington
County's 2018 Housing Bond Allocation in the amount of$5,347,125 to the Community
Development Administration (CDA) for use in issuing housing bonds on behalf of Washington
County.
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to approve the transfer in
the amount of$5,347,125 to the CDA as presented. The motion passed unanimously.
CONTRACT AWARD {PUR1426} GROUNDS MAINTENANCE FOR VARIOUS COUNTY
DEPARTMENTS
Brandi Naugle, Buyer, Purchasing, and John Easterday, Superintendent, Black Rock Golf Course,
recommended bid awards for Grounds Maintenance Chemicals for Various County Departments
(PURI 426) to the responsible companies with the lowest responsive bids that met the specifications
for each chemical item. The contract provides the needed chemicals for the Black Rock Golf Course,
Highway Department, and Department of Water Quality. The City of Hagerstown may also use the
contract. The contract term is for one year tentatively commencing July 1, 2019, and ending June 30,
2020. The Commissioners drew lots to award the procurement in the case of tie bids for Items No. 28,
31, and 32, pursuant to Section 2.9 of the Washington County Purchasing Policy.
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OPEii! Session Minutes, June 25, 2019
# Vendor Unit FY20$ # Vendor Unit FY20$
l Helena Chemical Company Gallon $494.00 18 Genesis Turfgrass, Inc. Gallon $100.40
2 SiteOne Landscape Supply Gallon $ 44.55 19 Helena Chemical Company Gallon $138.10
3 Helena Chemical Company Gallon $ 49.75 20 Helena Chemical Company Case $695.50
4 Helena Chemical Company Gallon $293.00 21 Helena Chemical Company Gallon $ 12.00
5 Helena Chemical Company Gallon $110.00 22 Helena Chemical Company Gallon $336.00
6 Genesis Turfgrass, Inc. Gallon $ 43.20 23 Helena Chemical Company Gallon $ 51.00
7 Genesis Turfgrass, Inc. Pound $ 13.27 24 SiteOne Landscape Supply Gallon $ 24.46
8 Genesis Turfgrass, Inc. Gallon $ 41.44 25 Helena Chemical Company Gallon $139.00
9 Helena Chemical Company Gallon $ 41.00 26 Genesis Turfgrass, Inc. Gallon $ 17.20
10 Helena Chemical Company Gallon $ 42.00 27 SiteOne Landscape Supply Gallon $546.00
11 Helena Chemical Company Pound $ 63.75 28 SiteOne Landscape Supply Gallon $580.00
12 Genesis Turfgrass, Inc. Pound $ 7.13 29 Genesis Turfgrass, Inc. Gallon $374.94
13 Helena Chemical Company Gallon $426.00 30 Helena Chemical Company Gallon $110.00
14 Helena Chemical Company Gallon $ 49.75 31 SiteOne Landscape Supply Pounds $ 30.00
15 Genesis Turfgrass, Inc. Case $337.00 32 Genesis Turfgrass, Inc. Gallon $143.00
16 Helena Chemical Company Gallon $ 50.85 33 Helena Chemical Company Gallon $ 3.75
17 Helena Chemical Company Gallon $ 55.00
Commissioner Keefer, seconded by Commissioner Wagner, moved to award the various contracts for
Grounds Maintenance for Various County Departments (PURl 426) as presented. The motion passed
unanimously.
PROPOSED PILOT AGREEMENT FOR HOSTETTER SOLAR ONE, LLC
Andrew Wilkinson, Esquire; Jack Copus, SGC Power; and Laura York, Nautilus Solar Energy, LLC,
requested authorization to accept the proposal for the PILOT Agreement per Md. Code, Tax-Property
§7-514(c)(l), with Hostetter Solar One, LLC, at 20927 Leitersburg Pike, Hagerstown, Maryland, at a
proposed annual payment of $6,500 per megawatt (MW) of installed capacity. The PILOT would
begin the first year the project breaks ground and continue for a thirty (30) year term.
Commissioner Keefer shared that he supports the solar projects; however, he does not support the
PILOT.
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to approve the proposal
for the PILOT Agreement with Hostetter Solar One, LLC, with the annual payment of $6,500 per
megawatt as presented for a period of 25 years. The motion passed 3-2 (Commissioners Baker and
Keefer voted "NAY").
PROPOSED PILOT AGREEMENT FOR PITTMAN SOLAR ONE, LLC
Mr. Wilkinson, Esquire; Mr. Copus, and Ms. York, also requested authorization to accept the proposal
for the PILOT Agreement per Md. Code, Tax-Property §7-514(c)(l), with Pittman Solar One, LLC,
at 7900 Millstone Road, Hancock, Maryland, at a proposed annual payment of $6,500 per megawatt
(MW) of installed capacity. The PILOT would begin the first year the project breaks ground and
continue for a thirty (30) year term.
Commissioner Keefer shared that he supports the solar projects; however, he does not support the
PILOT.
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to approve the proposal
for the PILOT Agreement with Pittman Solar One, LLC, with the armual payment of $6,500 per
megawatt as presented. The motion passed 3-2 (Commissioners Baker and Keefer voted "NAY").
Commissioner Baker left the meeting at 11:38 a.m. and returned at 11:43 a.m.
County Administrator Slocum reminded staff and the Board of the grand reopening of the Garretts
Mill Road Bridge at 3:30 p.m.
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OPEN Session Minutes, June 25, 2019
The Commissioners discussed providing an extended leave over the 4th of July holiday, to include July
5, 2019.
Commissioner Wagner, seconded by Commissioner Keefer, moved to approve the additional holiday
of July 5, 2019. The motion passed unanimously.
COUNTY ADMINISTRATOR FISCAL YEAR 2020 GOALS AND FISCAL YEAR 2019
ACCOMPLISHMENTS
Rob Slocum, County Administrator, recommended approval of the fiscal year (FY) 2020 Goals for
the County Administrator and the Board of County Commissioners. Additionally, Mr. Slocum
recognized County staff for their work accomplished in FY19.
Commissioner Wagner would like the ensure that a Student Day with the Board of Education occurs.
Commissioner Meinelschmidt asked that Washington County and the City of Hagerstown come
together and work together on certain goals. Commissioner Keefer asked that the Ad Hoc Ethics
Review Committee be added to the Commissioner Goals.
Commissioner Wagner, seconded by Commissioner Meinelschmidt, moved to approve the FY20
Goals as presented. The motion passed unanimously.
CONVENE IN CLOSED SESSION
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to reconvene in closed
session at 12:01 p.m. to consult with counsel to obtain legal advice on a legal matter in accordance
with Section 3-305(b) (7) of the General Provisions Article of the Annotated Code of Maryland. The
motion passed unanimously.
In closed session, the Commissioners discussed the matter and received legal advice from counsel.
The Commissioners also provided direction to staff concerning this matter.
Present during closed session were Commissioners Jeffrey A. Cline, Tell"y L. Baker, Wayne K. Keefer,
Cort F. Meinelschmidt, and Randall E. Wagner. Also present were Robert J. Slocum, County
Administrator; Krista L. Hart, County Clerk; Kirk C. Downey, County Attorney; and Kendall McPeak,
Deputy County Attorney.
RECONVENE IN OPEN SESSION
Commissioner Meinelschmidt, seconded by Commissioner Wagner, moved to reconvene in open
session at 12:22 p.m. The motion passed unanimously.
ADJOURNMENT
Commissioner Baker, seconded by Commissioner Wagner, moved to adjourn at 12:23 p.m. The
motion passed unanimously.
Following adjournment, the Commissioners were invited to attend a tour of the YMCA of Hagerstown
at 1:00 p.m. and a ribbon cutting ceremony for the reopening of Garretts Mill Road Bridge at 3:30
~1.HuJ
Krista L. Hart, County Clerk