HomeMy WebLinkAbout181211 - Open MinutesBOARD OF COUNTY COMMISSIONERS OF
WASHINGTON COUNTY, MARYLAND
Open Session Minutes
December 11, 2018
INVOCATION AND PLEDGE OF ALLEGIANCE
Pastor Katie 0'Hern, John Wesley United Methodist Church offered the Invocation followed by
the Pledge of Allegiance to the Flag by the full assemblage.
CALL TO ORDER
President Jeffrey A. Cline called the regular meeting of the Board of County Commissioners of
Washington County, Maryland, to order at 9:07 a.m. at 100 West Washington Street, Room 1113,
Hagerstown, Maryland, with the following members present: Vice President Terry L. Baker and
Commissioners Wayne K. Keefer, Cort Meinelschmidt, and Randall F. Wagner.
APPROVAL OF MINUTES
November 27, 2018
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the minutes of
November 27, 2018. The motion passed unanimously.
COMMISSIONERS' REPORTS AND COMMENTS
Vice -President Baker wished everyone a safe and happy holiday season.
Commissioner Keefer shared that he attended President Bush's funeral service on December 4th in
Washington, DC. He also shared a letter written by President Bush to the Chief Executive Officer
of IBM.
Commissioner Wagner welcomed everyone to their second, official meeting. He thanked all staff
for a warm welcome and shared that he has a great deal of confidence in the existing board.
President Cline thanked all those involved in the Swearing -In Ceremony last week. Additionally,
he thanked visitors from South Korea for their visit. President Cline shared several items of interest
in which he currently has ongoing with staff to include obtaining copies of all Boards and
Commission meetings minutes for review from the County Clerk and obtaining statistics from
County Administrator regarding retirement health benefit contributions by employee.
Additionally, he requested that members of the Economic Development Coalition present the
Board with an update.
REPORTS FROM COUNTY STAFF
Division of Engineering
Todd Moser, Real Property Administrator, provided the Board with an update on the request for
quotes for real estate services,
Sheriff's Department
Major Pete Lazich requested approval for a Memorandum of Understanding (MOU) written
between Washington County, Hagerstown Community College (HCC) and the City of Hagerstown
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OPEN Session, December 11, 2018
(City). The MOU would allow the City of Hagerstown Police Department and Washington County
to utilize HCC's facility to maintain a cadet academy.
Commissioner Keefer, seconded by Commissioner Wagner, moved to approve the Memorandum
of Understanding as presented, with the agreement that statistics showing the Sheriff's Department
turnover would be submitted for review by the Board. The motion passed unanimously.
Budget and Finance
Sara Greaves, Chief Financial Officer, provided the Board with an update on expenses related to
the Board of Education, Urban Improvement project. She also discussed funding sources and
associated costs for the Maryland Theatre Expansion project.
CITIZENS' PARTICIPATION
Melissa Fountain, Hamilton Boulevard, Hagerstown and Max Krumpe, 912 Maryland Avenue,
Hagerstown, thanked the Commissioners for their continued support of the Middletown Valley
Bank Donut Drop.
County Administrator
Rob Slocum discussed retirement benefits and advised the Board that a presentation was shared
last week from Bolton with regards to the retirement plans. He will provide the Board with the
presentation on the retirement plans and a coalition update.
QUARTERLY REPORT AND REVENUE UPDATE
Sara Greaves, Chief Financial Officer, provided information to the Board on the fiscal year 2019
first quarter report, and the most current monthly revenue summary.
WASHINGTON COUNTY BLACK FLY CONTROL PROGRAM
Kathryn Blass, Legislative Aide for Delegate Neil Parrott, requested approval for funding of the
Black Fly Control Program in the amount of $25,000 - $62,500. Ms. Blass introduced Judith
Warner (citizen), Rohrersville, Maryland, who shared a history on the black fly control program.
Rob Slocum, County Administrator stated that the program could potentially be funded by the
Hotel Rental Tax funding due to the possible effects the black fly could have on tourism.
Commissioner Keefer asked about the potential to utilize funding from the Gypsy Moth program.
The Commissioners discussed the request and reached a consensus that the program would be
beneficial to Washington County and asked staff to determine the amount of funding necessary.
The Black Fly program funding request will be presented to the Board at a later date.
MARYLAND THEATRE FUNDING REQUEST
Jessica Green, Executive Director, Maryland Theatre, Benito Vattelana, Board President, and
Senator Andrew Serafini, requested approval for funding in the amount of $2 million to assist
with construction costs associated with the Maryland Theatre Expansion Project.
Commissioner Meinelschmidt, seconded by Commissioner Baker, moved to approve funding of
$1 million and to hold further discussion with staff regarding future matches and/or funding. The
motion passed unanimously.
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OPEN Session, December 11, 2018
INTERGOVERNMENTAL COOPERATIVE PURCHASE (INGT-18-001) Six 2019
Chevrolet Tahoe Pursuit Vehicles for Washington County Sheriff's Department
Brandi Naugle, Buyer, Purchasing Department, and Cody Miller, Property Planning, Fleet
Management, and Grants Manager, Washington County Sheriff's Department, requested
authorization by resolution, the purchase of six (6) 2019 Chevrolet Tahoe Police Pursuit Vehicles
for a total cost of $200,558 from Hertrich Fleet, Milford, Delaware, and to utilize the use of another
jurisdiction's contract (#001B9400184) which was awarded by the State of Maryland Department
of General Services Office of Procurement and Logistics. The funds are budgeted in the
Washington County Sheriff's Department Capital Improvement Plan (VEH006) account.
Commissioner Baker, seconded by Commissioner Meinelschmidt, moved to authorize by
Resolution the Intergovernmental Cooperative Purchase relating to the purchase of six (6) 2019
Chevrolet Tahoe Police Pursuit Vehicles for a total amount of $200,558 from Hertrich Fleet,
Milford, Delaware. The motion passed unanimously.
(Resolution No. RS -2018-27 is recorded among the Acts, Ordinances, and Resolutions of
Washington County and the original is located in the County Commissioners' Office.)
CONSTRUCTION BID AWARD — TRANSIT BUS SHELTERS
Scott Hobbs, P.E., Director, Division of Engineering, requested approval to award the bid for the
Transit Bus Shelters contract to the lowest responsive, responsible bidder, Lone Star Builders, Inc.,
Clear Spring, Maryland, for the amount of $69,020. The funds are budgeted in the Capital
Improvement Plan Project LDI037. This work is part of a Federal Transit Administration /
Maryland Transit Administration initiative; the total local cost is approximately $7,000.
Commissioner Keefer, seconded by Commissioner Meinelschmidt, moved to approve award of
the Transit Bus Shelters contract to the lowest, responsive, responsible bidder, Lone Star Builders,
in the amount of $69,020. The motion passed unanimously.
WASHINGTON COUNTY HIRING PRACTICES
Deb Peyton, Director, Division of Health and Human Services, provided information to the Board
regarding Washington County's hiring procedures, which have been updated to provide
consistency throughout the County. Commissioners discussed the potential to have the Board
involved in the hiring process for senior staff.
ETHIC COMMISSION MEMBERS — APPOINTMENT PROCESS
Cort Meinelschmidt, County Commissioner, discussed the appointment process for the Ethics
Commission members. He explained that community stakeholders should be assigned to
recommend members rather than ask that the Board appoint members. Commissioner Keefer
would like to schedule meeting to discuss with the current Ethic Commission members.
CONVENE IN CLOSED SESSION
Commissioner Baker, seconded by Commissioner Meinelschmidt , moved to convene in closed
session at 10:45 a.m. to discuss the appointment, employment, assignment, promotion, discipline,
demotion, compensation, removal, resignation or performance evaluation of appointees,
employees or officials over whom this public body has jurisdiction; or any other personnel matter
that affects one or more specific individuals; to consider a matter that concerns the proposal for a
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OPEN Session, December 11, 2018
business or industrial organization to locate, expand, or remain in the State; to consult with counsel
to obtain legal advice on a legal matter; to consult with staff, consultants, or other individuals about
pending or potential litigation, and to discuss public security, if the public body determines that
public discussion would constitute a risk to the public or to public security including: (i) the
deployment of fire and police services and staff; and (ii) the development and implementation of
emergency plans in accordance with Section 3-3 05(b)(1), (4), (7), (8), and (10) of the General
Provisions Article of the Annotated Code of Maryland. The motion passed unanimously.
In closed session, the Commissioners discussed the potential appointment of specific individuals
to a board over which the Commissioners have appointing authority; discussed specific
employment recommendations with staff, including the filling of two personnel vacancies;
considered a personnel matter affecting an individual employee over whom the public body has
jurisdiction ; discussed the proposal for a business to locate/expand in the State and County; and
discussed and received legal advice/information on certain matters, including potential legal.
action. The Commissioners gave staff specific direction concerning the filling of certain vacancies
and an appointment.
Present during closed session were Commissioners Jeffrey A. Cline, Terry L. Baker, Wayne K.
Keefer, Coil Meinelschmidt, and Randall F. Wagner. Also present were Robert J. Slocum, County
Administrator; Krista L. Hart, County Clerk; Kirk C. Downey, Interim County Attorney; and at
various times Jim Hovis, Chief Operations Officer; Deb Peyton, Director, Health and Human
Services; Susan Small, Director, Business Development; Sara Deal, Division of Environmental
Management; Carroll Braun; Corrine Guglielmini, Housing Authority; and Nick Hill, Housing
Authority Board.
The Commissioners recessed at 10:45 a.m. and returned at 10:50 a.nz.
The meeting ended at 12:29 p.m. in closed session.
The County Commissioners and various staff attended a luncheon meeting afterwards with the
Board of Directors and staff of the Department of Social Services, 122 North Potomac Street,
Hagerstown, Maryland.
Krista L. Hart, County Clerk