HomeMy WebLinkAbout25.03.21 - Minutes, Local Management Board. . .
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Washington County
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OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 1601
Hagerstown, MD 21740
Local Management Board Meeting
Virtual Meeting Minutes
March 21, 2025
Members present via zoom: Deena Holder, Kelli Tencer, Gina Cirincion, Susan Buchanan,
Sarah Nadeau, Gerry Kendle, Lance Davis and Sheriff Albert
Alternates present via zoom: Jeremy Jakoby -Chair, Heather Guessford, Brooke Kerbs, Linda
Yale, Jared Blakeslee, K wema Ledbetter and Damien Myers
Staff present via zoom, Maria Kramer -Director, Richard Lesh -Grant Manager,
Carsten Ahrens -Sr. Grant Manager and Julie Mackereth
I. Opening -Welcome
• Jeremy Jakoby, Chair called the meeting to order at 9:01 a.m. He welcomed
everyone.
II. Approval of Minutes-January 17, 2025
A motion was made by Kelli Tencer, seconded by Brooke Kerbs to approve the
January 17, 2025, Local Management Board minutes as written.
motion approved.
III. Staff Report -Richard Lesh, Grant Manager
• Director's meeting update-the focus of the meeting with the governor's office
was the PowerPoint presentation and review of the FY2026 NOFA. On April 2nd,
the Governor's Office (GOC) will be posting a list of frequently asked questions
(FAQ) related to the FY26 NOF A on the official website. That could be helpful
for clarifying any uncertainties. The GOC stated they wanted the LMB's to be
more involved.
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• FY26 Children's Cabinet Interagencv Fund -requirement for application
submission is to identify what programs align with the pillars.
• FY26 CPA Application -staff submitted on March 13th.
A copy of the NOFA was sent to each committee member. The FY26 NOFA
funding allocation requirements are more stringent for measurements and
outcomes. All programs must align with the ENOUGH Result Areas:
• Cradle to Career Education
• Healthy Families
• Econimically Secure Families
• Safe and Thriving Communities.
An email was sent to each vendor asking for a short narrative describing their
program and which result area it would satisfy. Staff received responses from 3 of
the vendors, their responses were emailed to each committee member to review.
This information will help the committee to come up with a general program based
on those pillars. The LMB 's will be responsible for the "Drive to Change"
incentive. It is recommended the LMB develops a strategic plan to achieve this
goal. This may result in the LMB hiring a planning and analysis consultant. The
submission deadline is April 25th. The GOC will review submissions April 28th
through May 9th. The award letters will be sent out on June 6th.
Richard shared the e-mail he received from Potomac Community Services (PCS),
outlining why they had decided not to submit a letter of intent for this grant cycle.
Richard reminded the committee, to add another vendor the LMB will have to go
through the RFP process.
• New in the NOF A -Big Brothers, Big Sisters Community-Based Mentoring
Program -Arnold Ventures and the DJS will provide annual matching funds. For
every dollar vested by the LMB to the local affiliate or mentoring service program
they will match $3 for every $1 the organization receives for a 4-year period. The
minimum request to invest is $24,000. This is not a requirement from the GOC,
but it is suggested. More information on this program can be found in the NOF A
on pages 11 and 12.
If the LMB is interested in supporting this program, they will need to decide where
to allocate funds and then vote on it.
Only a recommendation is needed today ( committee agreed) to have it included in
the application an email vote will be sent out before the application is submitted.
• FY25 Budget Modification -submitted and accepted by the state.
• FY25 Mid-Year Reports -submitted and accepted by the state.
IV. Finance Report -Richard Lesh, Grant Manager
• FY25 Expenditure Report -all vendors are on track with their spending.
V. Local Care Team Report (LCT)-KTA Advising Group, Kwema Ledbetter, reported
the team is having regular weekly meetings and progressing with cross-training.
The first of the required sessions is done. LCT is expanding their directory to
include all agencies' contacts and available programs. The expansion of the
directory will make it easier for the families to navigate available resources when
creating their action plans.
Kwema suggested-an LMB directory that outlines their available resources.
VI. Sub-Committee Reports
• Community Planning & Review (CPAR) -Damien Myers, Sub-Committee
Chair. He shared, WMC has hired Stacey Ferrare for their Executive Director
position starting March 24th.
VII. Old Business -Carsten Ahrens, Senior Grant Manager
Capacity Building Grant-As of March 14th staff has a signed and executed
contract with Horizon Goodwill.
Carsten reported staff will be requesting a budget modification from the BCC
for administrative payroll fringe, as the current allocation has been exceeded.
Original Fringe Allocation: $25,000
Actual Fringe Expenses: $27,109
Excess Amount: $2,109
VIII. New Business -Richard Lesh -Grant Manager
• FY25 Healthy Families Application -their School Based Health Center
application was due on March 14th. Due to the procurement department's internal
processes, the staff must complete the necessary steps before the request can be
presented to the BCC. However, the GOC has granted additional time to submit
the SBHC application which will allow staff to address the budget modification
within the updated timeframe.
Once the request is reviewed and approved, staff will send out a formal request
for an email vote to finalize the modification.
IX. Community Roundtable -Members present shared their updates.
X. Adjournment
Submitted by:
Reviewed by:
A motion was made by Gina Cirincion; seconded by Deena Holder for
adjournment at 10:03 a.m.
Next Meeting -May 16, 2025, at 9:00 a.m.
Richard Lesh, Grant Manager
Approved by: