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April 15, 2003
Hagerstown, Maryland
The regular meeting of the Board of County Commissioners of
Washington County, Maryland, was called to order at 8:30 a.m. by
President Gregory I. Snook with the following members present:
Vice President William J. Wivell and Commissioners James F.
Kercheval, John C. Munson, and Doris J. Nipps.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by County Administrator Rodney
Shoop, followed by the Pledge of Allegiance to the Flag by the
full assemblage.
ACTIVITIES & CASUAL DAY TO HONOR AND SUPPORT OUR ARMED FORCES
Vicki Lumm, Legal Secretary, and Tina Rupert, Office Associate
IV, met with the Commissioners to provide an update on the
activities scheduled to support our troops in the Middle East.
Ms. Lumm stated that all County employees who previously served
in the military and immediate family members of employees who
are currently serving would be honored as “Citizens of the Year”
in a proclamation to be read on April 22. Ms. Rupert informed
the Commissioners that a special casual day “To Honor and
Support our Armed Forces” has been planned for April 17.
Employees have been asked to wear red, white, and blue that day
and participate in the Pledge of Allegiance and singing of “God
Bless America” in front of the County Administration Building at
12:15 p.m. Ms. Rupert stated that the funds raised from the
casual day activities would be donated to the American Red Cross
and its “Operation Keep Connected,” a program that provides
International pre-paid calling cards to those serving in the
armed forces.
APPROVAL OF MINUTES – APRIL 8, 2003
Motion made by Commissioner Wivell, seconded by Kercheval, to
approve the minutes of the meeting of April 8, 2003, as amended.
Unanimously approved.
RESOLUTION – ADOPTION OF POLICY FOR PRIVACY OF PROTECTED HEALTH
INFORMATION OF EMPLOYEES OF WASHINGTON COUNTY, MARYLAND
Jody Ebersole, Benefits Administrator, met with the
Commissioners to explain that regulations adopted pursuant to
the Health Insurance Portability and Accountability Act (HIPAA)
requirements impose a number of new requirements for the
protection of the privacy of employees’ medical information.
Ms. Ebersole stated that the County must adopt a privacy policy
for handling “protected health information” and notify employees
of the policy. Richard Douglas, County Attorney, then reviewed
the proposed resolution.
Motion made by Commissioner Nipps, seconded by Munson, to adopt
the resolution entitled “Adoption of Policy for Privacy of
Protected Health Information of Employees of Washington County,
Maryland” that imposes new requirements on the operation of the
County’s health insurance plan for the protection of the privacy
of County employees’medical information. Unanimously approved.
FINAL BUDGET ADJUSTMENTS – DRAFT #3
The Commissioners conducted a budget workshop to review the
draft of the Fiscal Year 2004 General Fund budget. Debra
Bastian, Director of Finance, and Kim Edlund, Assistant Director
of Finance, reviewed Draft #3 of the budget. Ms. Bastian
distributed graphs outlining the maintenance of effort funding
for the Board of Education, the distribution of new money based
on category, allocation of new revenue, and allocation of
program expenditures. She then reviewed the revised estimates
of revenues and expenditures. Ms. Bastian informed the
Commissioners of increases in revenue estimates due to revised
real estate tax projections and the new enabling legislation to
permit the increase in 911 fees. She also provided a summary of
the reductions made in expenditures to balance the budget. Ms.
Bastian stated that the budget being presented is a balanced
budget of $138,601,264. She stated that adjustments might have
to be made if the State makes additional budget cuts. The
meeting was then opened for questions and discussion.
APRIL 15, 2003
PAGE TWO
Motion made by Commissioner Wivell, seconded by Kercheval, to
approve taking the FY 2004 budget of $138,601,264 to public
hearing on May 6, 2003. Unanimously approved
BUDGET TRANSFERS – BUILDINGS, GROUNDS & PARKS
Motion made by Commissioner Kercheval, seconded by Nipps, to
approve the following budget transfers: 1) Transfer of $28,000
from Filtering System/Drain – Martin L. Snook Park Pool to Water
Proofing Material – Martin L. Snook Park Pool to provide for
reapplication of water proofing material; and 2) Transfer of
$33,333 from Picnic Pavilion/Restroom – Kemps Mill to Softball
Fields/Restrooms – Kemps Mill to provide the remaining funds
needed to complete the construction of the concession stand and
purchase and installation of bleachers. Unanimously approved.
ADJOURNMENT
Motion made by Commissioner Kercheval, seconded by Munson, to
adjourn at 10:05 a.m. Unanimously approved.
,
County Administrator
__________________________,
County Attorney
___________________________,County
Clerk