HomeMy WebLinkAbout24.01.19 - Minutes, Local Management BoardWashington County
OFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Virtual Meeting Minutes
January 19, 2024
Members present via zoom: Deena Holder — Vice Chair, Commissioner Cline, Delegate Brooke
Grossman, Sheriff Albert, Deb Gilbert, Kelli Tencer, Gina Cirincion, Dennis Whitmore,
Jean Carroll -Keyes, Kwema Ledbetter and Alexandrine Henry
Alternates present via zoom: Linda Yale - Chair, Brooke Kerbs, Jeremy Jakoby,
Jared Blakeslee and Damien Myers
Staff present via zoom: Rachel Souders, Nicole Phillips, Richard Lesh and Julie Mackereth
I. Opening — Welcome
Linda Yale, Chair called the meeting to order at 9:03 a.m. She welcomed everyone.
II. Approval of Minutes — November 17, 2023
A motion was made by Gina Cirincion seconded by Deena Holder to approve the
November 17, 2023, Local Management Board minutes as written.
motion approved.
111. Staff Report - Nicole reported on the following:
• Nicole introduced Richard Lesh, our new Grant Manager and our new LCTC Kwema
and Alex from KTA Advising Group, Inc.
• Youth Meritorious Award — this award is through the OGM for middle and high school
students. Students who show outstanding leadership, are well rounded, and have great
academics achievements can be nominated for this award. Those chosen will be
recognized at a BCC meeting and given a plaque and gift card. The nomination form
can be found on the County website under Office of Grant Management.
• FY22 Reconciliation Results — with no findings from the state FY22 has been closed
out.
100 West Washington Street, Suite 2200 1 Hagerstown, MD 21740-48£35 1 P: 240.313.2040 1 F: 240.313.2041 1 Hearing Impaired: 7-1-1
WWW.WASHCO-MD.NET
Clear Impact LMB — Winter/Spring training calendar was included in each committee
member's email packet. The trainings are free.
FY25 NOFA —released January 10'h- There are no priority changes, our funding
amount of $756,266 is the same as last year. The NOFA application is due March
22nd by 3 p.m.
SBHC was awarded an additional $35,000 from MDH supplemental funding.
The funds will be used for a vaccine freezer and refrigerator
along with upgrades on the generators at Western Heights School.
Healthy Families funding was split into two halves for the year. They were awarded
$138,996.50 in funding for their second half of the year.
IV. Finance Report — Nicole reported on the following:
• FY24 Expenditure Report — a copy was included in committee email packets.
Western Maryland Consortium, School Based Mental Health and Family Strong
have met their Q2 benchmarks. The Family Center was $800 behind, and The
Juvenile Diversion Program was just under $15,000 behind. Neither vendor reached
their Q2 benchmarks. Discussion will follow under New Business.
V. Local Care Team Report — LCT Coordinator — KTA Advising Group, Inc. Kwema
reported that the group started in November 2023. They have weekly meetings and
have assisted five families to date. The group is working on a team charter and
publicity plan to make sure services are well known throughout Washington
County. Staff thanked the team for their great work.
VI. Sub -Committee Reports
• Community Planning & Review (CPAR) — Damien Myers, Sub -Committee
Chair- nothing to report.
VII. Old Business
None
VIII. New Business —Nicole reported on the following:
• Juvenile Diversion Program — Commercial Presentation, Nicole shared the video
with committee members. Starting on January 5th the commercial is being run
before the main feature movie at Warehouse Cinemas. It will run through July
2024. Nicole will share the commercial link to committee members after the
meeting.
• Vote on FY24 Budget Modification — included in the email packet is a spreadsheet.
reflecting CPAR Committees recommendations for the FY24 Budget Modification.
The Juvenile Diversion Program is behind on their benchmark spending, the CPAR
Committee's recommendation is to move 10% of Juvenile Diversion Program fund
($12,031.90) to Western Maryland Consortium who will be able to spend this
funding. Once the state approves this request, the funds will be moved.
A motion was made by Sheriff Albert; seconded by Kelli Tencer, to approve the
FY24 Funding Budget Modification as presented unanimous vote, motion
approved.
Deb Gilbert and Damien Myers abstained from voting.
Vote on FY25 Program Funding Allocations — committee members email packet
included a spreadsheet reflecting the CPAR Committees recommendations for FY25
Funding Allocations. These allocations will provide the one-time funding of $50,000
to The Youth Homeless Shelter Program.
To fund this program, School Based Mental Health, The Family Center, and Family
Strong Program's FY25 allocations will have a 3.5% reduction of the FY24
allocations. The Juvenile Diversion Program will have a flat $35,000 reduction from
their FY24 allocation.
FY24
FY25
3.5% Reduction
School Based Mental Health
$285,060
$275,083
$9,977
Family Center
88,800
85,692
3,108
Family Strong Program
90,000
86,850
3,150
Juvenile Diversion Program
120,319
85,319
35,000
Total:
$51,235.00
$50,000 of the total reduction will be allocated to the Youth Homeless Shelter
Program and the remaining $1,235 will be allocated to the Western Maryland
Consortium.
A motion was made by Gina Cirincion; seconded by Sheriff Albert, to approve the
FY25 Program Funding Allocations as presented unanimous vote, motion
approved.
Deb Gilbert and Damien Myers abstained from voting.
IX.
Community Roundtable — Rachel announced each conunittee member in attendance
to share their updates.
X. Adjournment
• A motion was made by Jeremy Jakoby; seconded by Deena Holder for adjournment
at 9:40 a.m.: motion approved.
Next Meeting — March 22, 2024 @ 9.00 a.m
Submitted by:
Date:y I Zrl� 1 Zod
Qu gMac kerh, Senior Office Associate
Reviewed by:
J Date: '
Ra hel Souders, Directo Grant Management
Approved by:
3/26/2024
Date:
Linda Yale, Chair