HomeMy WebLinkAbout23.01.20 - Minutes, Local Management BoardOFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Zoom Virtual Meeting Minutes
January 20, 2023
Members present via conference call/zoom: Deena Holder — Vice Chair, Commissioner Cline,
Delegate Brook Grossman, Deb Gilbert, Eric Gaines, Tiffany Rexrode, Gerry Kendle
Also present via conference call/zoom: Sheriff Brian Albert
Alternates present via conference call/zoom: Linda Yale - Chair, Jeremy Jakoby,
Kelli Tencer, Derek Getic, Brooke Kerbs, Jared Blakeslee and Sarah Mollett-Gaumer
Staff present via conference call/zoom: Susan Buchanan, Rachel Souders, Nicole Phillips and
Julie Mackereth
1. Opening — Welcome
• Linda Yale, Chair called the meeting to order at 9:01 a.m. She welcomed
everyone.
II. Approval of Minutes — November 18, 2022
A motion was made by Gerry Kendle; seconded by Delegate Brooke Grossman to
approve the November 18, 2022, Local Management Board minutes as written;
motion approved.
III. Staff Report
• Voting Member Vacancies — Rachel reported, there are vacancies on various
committees that need to be filled, staff is asking for recommendations.
• Local Care Team Coordinator/CPAR - Rachel announced, Dr. Courte Van
Voorhees has resigned from both positions. She asked members if they know of
anyone who may be interested in either position to contact staff. The RFP has
100 West Washington Street, Suite 2200 Hagerstown, MD 21740-4885 ': 240.313.2040 i 240.313.2041 ; Hearing Impaired: 7-1-1
WWW.WASHCOM1JN1ET
been submitted to Purchasing to solicit proposals for a new LCTC. This is a part-
time 20 hours per week position.
• NOFA — Rachel shared, the NOFA has been released. This years' allocation of
$756,266 is the same amount as last year. The application is due March 24th.
• Nicole shared; the Mid -Year Expenditure report will be submitted to the State
today.
IV. Finance Report
• FY23 Expenditure Report — Nicole reported, all vendors have submitted their
December invoices.
V. Local Care Team Report — no report
VI. Sub -Committee Reports
• Community Planning & Review Committee — Rachel reported, at the January
11th meeting discussion was FY24 funding allocation recommendations that will be
discussed under new business. Staff will be asking the board to either approve or
modify those recommendations.
VII. Old Business
• Budget Mod Request Nicole reported, the request to move funding from
Western MD Consortium to Family Center and the allocation of additional
funding granted to Washington County moved to the SBMH program were both
approved by the State. These amounts have been incorporated into the vendors'
budgets.
VIII. New Business
• Update on Juvenile Diversion Program — Nicole reported, Potomac Case
Management shared the following update with staff. Two youths were
successfully enrolled in the program and are actively engaged with the assigned
Diversion Coordinator. A presentation was conducted at the Board of Education
for WCPS to introduce the program and ensure the successful partnership of
student resource officers. PCM had a few challenges with minimal referrals from
law enforcement and referrals without sufficient demographic information for
successful contact. Their plan is to continue participating in law enforcement
meetings to discuss the diversion program and to continue to educate the
community about the program and the referral process.
• Vote to approve FY24 funding allocations for each program — Rachel
reviewed the vendor allocation list that was emailed to each committee member.
It reflects the recommendations from the CPAR committee for funding.
• Susan reminded the committee funding for the LCTC is not part of the $756,266
from the state.
• Rachel shared, the vendor contracts for FY24 will have spending benchmarks
tailored to each vendor to help keep their spending on track.
• After the committee discussion on the recommendations from CPAR committee,
the Full Board modified those recommendations and voted to allocate FY24
funding as follows:
> Brook Lane Health Services — SBMH $285,060
> DSS/ Family Center — Family Centered Support Services $88,800
• Potomac Case Management — Family Strong Program $90,000
• Western MD Consortium — Disconnected Youth Services $50,687
• Potomac Case Management — Juvenile Diversion Program $ 120,319
• Administration $121,400
• A motion was made by Delegate Brooke Grossman; seconded by Gerry Kendle to
approve the above allocation vendor finding for FY2024. motion approved
Abstaining from voting: Deb Gilbert — Western Maryland Consortium
Tiffany Rexrode — The Family Center
Derek Getic - DJS
IX. Community Roundtable - Members present via Zoom/conference call.
X. Adjournment
® A motion was made by Eric Gaines; seconded by Kelli Tencer for adjournment at
9:53 a.m.: motion approved.
Next Meeting — March 17, 2023 @ 9:00 a.m.
Submitted by:
Reviewed by:
reth, S\enior Ofice Associate
Rachel Souders, S
Approved by:
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Grant Manager
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Date:
Linda Yale, Chair