HomeMy WebLinkAbout22.10.13 - Minutes, Comm Organization FundingOFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County
Community Organization Funding Committee (COFC)
Virtual /Zoom Meeting Minutes
October 13, 2022
Members present via zoom: Lee Downey, Mary Towe, Jadah Swartz and Alan Mullendore
New Appointee: Dawn Wintermoyer
Staff present via zoom: Susan Buchanan, Rachel Souders and Julie Mackereth
I. Opening - Welcome
• Susan called the meeting to order at 12:00 p.m. She welcomed everyone.
II. Approval of Minutes — February 17,2022
• A motion was made by Lee Downey; seconded by Jadah Swartz to approve
February 17, 2022, minutes as written: motion approved
III. Citizen Participation
• No request to participate.
IV. Receipt of Communications
Received Thank you note from The Humane Society for their FY2023 award.
V. Report of Chairperson
• Susan deferred her report to new business on the agenda.
VI. Unfinished Business
• None
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VII. New Business
• Election of Vice -Chairperson of the COF Committee
o Accept nominations - Susan reminded the committee that the Director of
Grant Management is the non -voting standing chair and currently the vice -
chair is Lee Downey. Lee is eligible to serve a second term.
Mary Towe nominated; seconded by Jadah Swartz to elect Lee Downey for
a second term as Vice -Chairperson. motion approved
Lee Downey accepted the nomination.
A motion was made by Mary Towe; seconded by Alan Mullendore to close
nominations.
o Conduct election — running unopposed and a quorum vote of 3 out of 5
Lee Downey was voted to serve a second term as Vice -Chairperson.
Lee Downey abstained from voting.
Dawn Wintermoyer — not sworn in as of this meeting so was non -voting.
Review of 1-108 List additions - Susan reviewed new additions to the list
included in email packet.
o St. Johns' Shelter
o Hope for Change, Inc.
o Camp Ritchie Museum, Inc.
o Friends of WC Rural Heritage Museum
These organizations are now eligible to apply for COF funding.
Review the BCC's Service Priority Areas and funding parameters for FY 2024
Susan shared that capital and operating expenses continue to be eligible for
funding. The BCC has given an increase of $226,000 in funding, making the total
available for allocation $1,000,000. The service priority areas and amounts are as
follows:
Service Priority Area Funding Amount Percent of Available Funds
Arts & Culture $113,200
Domestic Violence $322,245
Families & Children $412,305
Recreation
Seniors
Other
$28,350
$113,610
$10,290
Fiscal Year 2024 application review and process —_Susan gave an overview of the
FY2024 application noting the addition of requesting addresses of board
members. Applications will be released on November 2, 2022, and due back in
the office from organizations by 3 p.m. on December 7, 2022. Committee
members can pick up applications for review on December 19th.
Surplus Funding discussion — Susan thanked the COF committee for their
willingness to take on this extra project to review applications and make funding
suggestions. Due to higher revenue than expected, the Board of County
Commissioners has designated $3,000,000 of county budget surplus to fund
nonprofit organizations. The BCC has already awarded $1.2 million of this
surplus, leaving the remaining funding of approximately $1.8 million available for
nonprofit organizations to apply for.
Susan shared that the surplus application will be similar to that of COF. This is
not an annual program, and the surplus is a one-time funding. Susan goes
before the BCC on October 25th to get more information on how they want to
proceed with the surplus funding program guidelines. She will inform the
committee of the outcome.
• Confirm COF Committee important dates
o Monday, December 19, 2022 — Hard copies available for pick-up
o Scoresheets due Wednesday, January 25, 2023, by 4:00 p.m.
o Workshop in person/virtual — Wednesday, February 8, 2023
VIII. Committee Member Comments
Susan announced each member. She introduced Dawn Wintermoyer,
Commissioner Burkett's appointee. Dawn is replacing Shawn Martin who is
unable to fulfill his term. Dawn has not had opportunity to be sworn in yet so
attended for information purposes and was not able to vote.
IX. Adjournment
Jadah Swartz motioned; seconded by Lee Downer; to adjourn the meeting; motion
approved @ 12:33 p.m.
Respectfully submitted,
Julie Mackereth
Senior Office Associate
OGM
Approved By:
Susan Buchanan
Chairperson