HomeMy WebLinkAbout23.09.22 - Minutes, Local Management BoardOFFICE OF GRANT MANAGEMENT
DIVISION OF BUDGET & FINANCE
Washington County Office of Grant Management
100 W. Washington Street, Room 2200
Hagerstown, MD 21740
Local Management Board Meeting
Virtual Meeting Minutes
September 22, 2023
Members present via zoom: Commissioner Cline, Delegate Brooke Grossman,
Deena Holder -Vice Chair, Tiffany Rexrode; Gina Cirincion, Kelli Tencer, Gerry Kendle, Dennis
.
Whitmore, Jean Carroll -Keyes, and Sarah Nadeau
Alternates present via zoom: Linda Yale - Chair, Damien Myers, Jeremy Jakoby, Brooke
Kerbs, and Jared Blakeslee
Staff present via zoom: Rachel Souders, Nicole Phillips, and Julie Mackereth
I. Opening -- Welcome
• Linda Yale, Chair called the meeting to order at 9:03 a.m. She welcomed
everyone.
IL Approval of Minutes — June 16, 2023
A motion was made by Deena Holder, seconded by Kelli Tencer to approve the
June 16, 2023, Local Management Board minutes as written.
motion approved.
Hi. Staff Report
• Rachel shared; Susan Buchanan had resigned from the Office of Grant Management
on 8/18 to pursue a new opportunity.
• New Community Representatives - Rachel introduced and welcomed.
Jean Carroll -Keyes and Sarah Nadeau.
• Healthy Families Update - Nicole reported; M SDE has issued a Continuation Grant
for the 1st half of FY24. The time frame for this grant is from July 1, 2023, to
December 31, 2023. The MSDE has awarded half the funding to all jurisdictions.
The 2" 1 half of the funding for FY24 is to be released in October. The MSDE was
late in getting FY23 budget modification approvals out. They are allowing any
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leftover funding from FY23 budget modifications to roll over to FY24. The rollover
funds must be used by December 31, 2023. Staff have no concerns about the W. C.
Health Department being able to spend all their funding.
• GOC vendor contracts now include quarterly spending benchmarks -- Rachel
reported, GOC vendor contracts will now include quarterly spending benchmarks.
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The benchmarks were determined by the historical spending of each vendor. This
solution is to help vendors spend all their fundingkeep and on track with their
performance measures. The benchmarks will help staff monitor each vendor's
spending to avoid unspent funds being returned to the GOC. Staffs concern, at the
end of the contract period if we continue to send funding back each year to the
GOC this may impact our total award overall.
• Fall/Winter 2023 Clear Impact Training Calendar — Nicole included in each
member's email packet the Clear Impact Training Calendar. Rachel reminded; the
training is free and open to committee members and any staff in their office. She
shared the required number of registrants for Clear Impact training has been reduced
p
to five.
FY23 Year -End Reports — Rachel reported, Nicole submitted the expense report,
it has been accepted by the GOC. Staff are currently waiting for approval of the
submitted performance measures.
• FY23 Year -End Program Updates -- Rachel reported, she and Nicole did
monitorings with each vendor. PCS had questions regarding flexibility on some
requirements in the JDP. Staff advised by their contracts these programs do have
some flexibility.
• Nicole shared with the committee Rachel has been named Director of Grant
Management.
• Attendance requirement reminder — Attendance was not discussed at this
meeting.
IV. Finance Report
• FY23 Expenditure Report - Nicole reported, a total of $36,529.14 in unspent
funds will be returned to the GOC.
Breakdown as follows: SBMH (Brook Lane) $ 86.60
Family Strong (PCMS) $ 8,528.84
Local Care Team Coordinator (LCTC) $ 27,013.00
Juvenile Diversion Program (PCMS) S 900.70
The LCTC portion to be returned comes from a separate source of funding.
Funds in the amount of $16,147.23 will be returned to MSDIi. School Based
Mental Health Centers (Meritus Medical Center) was not able to purchase
equipment as stated in their grant report.
• FY24 Expenditure Report — Nicole reiterated; quarterly benchmarks have been
put in place for all vendors. Western Maryland Consortium (WMC) has exceeded
their Qi benchmark. School Based Mental Health (SBMH) and Family Strong
are on track with their Qi benchmarks. Juvenile Diversion Program (JDP) is
slightly behind on their Qi benchmarks. Nichole stated, at the November meeting
she will be able to report which vendors have hit their Qi benchmarks.
V. Local Care Team Report -- Rachel (LCTC Interim) reported the team has met six
times so far in FY24. Rachel thanked the team for their help and knowledge with
this program. She shared, on September 20th staff had their pre bid conference
where a few interested organizations were in attendance. The county has reported
the request for proposal bids, with hopes of appointing a Local Care Team
Coordinator.
VI. Sub -Committee Reports
• Community Planning & Review (CPAR) — Damien Myers, Sub -Committee
Chair, due to previously scheduled events he was not in attendance at the
September 13th meeting. Rachel conducted the meeting. She shared, Jeremy
Jakoby (WCPS) reported a huge increase in youth homelessness in the
community and their need for temporary housing. Due to this concern, the CPAR
Committee is considering adding a new program to be part of our NOFA
application in January.
VII. Old Business
• The Maryland Community Health Resource Commission (CHRC) — Rachel
reported; on September 1 Ph a community meeting was held. WCPS presented
their expectations and Letter of Support process. CHRC staff were present to
answer questions. Rachel shared; the Presentation and Zoom recordings are
available, anyone interested should email her.
• Jeremy Jakoby (WCPS) thanked staff for their assistance in setting Lip the
September 11th meeting. He shared that he has heard from 19 (not all local)
interested providers. October 6th is the deadline for proposal review. After that,
Letters of Support will be sent out to those that qualify.
VIII. New Business
• FY23 Annual Report Update Nicole reported, Staff is waiting for approval of
performance measures for FY23 annual report. Once it is approved by the State,
staff will present it to the full board.
• Juvenile Diversion Program Update -- Nicole reported, the JDP is now able to
accept referrals from other sources in addition to law enforcement agencies and
School Resource Officers (SROs). Nicole shared, JDP is using some of their
funding for a Public Service Announcement regarding At -Risk Youth. She has
requested to receive a copy that she will share with the full board.
IX. Community Roundtable -- Rachel announced each committee member in
attendance to share their updates.
X. Adjournment
• A motion was made by Kell i Tencer; seconded by Giima Cirincion for adjournment
ent
at 9:34 am.: motion approved.
Next Meeting — November 17, 2023 g. 9:00 a.m.
Submitted by:
Reviewed b
eret
Senior Office Associate
Date: It n � 2toji3
Date:
Rachel Souders, Dir or o Grant Management
Approved by:
Linda Yale, Chair
Date:
L( ( -II W2 l3
11/17/2023