HomeMy WebLinkAbout931221December 21, 1993
Ilagerstown, Maryland 21740
The Regular Meeting of t-he Roard of County Comn1 issioner~ of Washi n ton County was
caJl ed to order at 9:00 a .m. by the President , Richard E. Roulette , wi t-.h t he
following members present: Vice President Ronald L. Bowers , and Commissioners
Linda C. Irvin-Craig , Gregory T . Snook , and John s . Shank .
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by Commissioner Irvin-Cra ig , fol l nwed by the Pledge
of Allegiance to the Flag by t he ful l assemb l age .
1992 HISTORIC PRESERVATION AWARD -SAVE HISTORIC ANTIETAM FOUNDATION
Comm1ss 1.o ner Rou 1 et te presented Tom Cl em ens , Presid e nt of t he Save Historic
Ant i etam Foundation (SHAF ), with a p1aquo honoring SHAF as the 1992 recipient of
the County's Historic Preservation Award . Comm iss i o ner Rou l ette noted that thi s
award is given a nnually to a n i ndividual or group in special recognition of
efforts to promote historic preservation in Was h ington Coun ty . He t he n l isted
some of SHAF 's activities a nd accomplishments since it was established in 1986 .
Mr . Clemens thanked the Commissioners for the award and for t heir help in many
of SHAF 's projects.
PRESENTATION OF RETIREMENT PLAQUES
Alan Davis , Director of Personn e l, presented a retirement p l aque to Frank Weller
who is reti ring from t he Roads Department with 24 years of County employment .
Mr . Dav i s stated that plaques will also be given to Be n Fisher and Richard West ,
who were unable to at tend the meeting today , also reti r i nq from the Roads
Departme nt .
COMPENSATION STUDY COMMITTEE RECOMMENDATIONS
Michael Hardy, Chairperson of t he group appointed to study compensation for the
Sheriff , State's Attorney a nd County Commi ssioners Eor the 1994-98 term of
office , appeared before the Comm issioners to formally present the committee 's
recommendations . Mr . Hardy presented the Following recommendations for the
Commissioners ' consideraLi on for presentation to the De l egation to the General
Assembly: 1) The compensation of the Sheriff of Washington County be set a
$45,000 annually at the beginning of the ncx t term a nd i ncrease to $50,000
beginning with the third year and extending through the fourth year of the term;
2 ) The compensation of the Stat e 's Attorney be set at 85% of that For a District
Cour.t Judge; a nd 3 ) The compensation o F the members of the Board of County
Commiss i oners be set at $24 ,000 annually a nd $25,000 for t he President . The
Commissioners thanked Mr . Hardy and the comm ittee members for their efforts , and
the recom1nenda ti ons we re taken under advisement . ( Dec is ion render.ad l ater in the
Afternoon Session.)
AGRICULTURAL EASEMENT PRIORITY CHECKLIST
Eric Seifarth , Associate Planner -Agriculture , met with the Comm issioners to
present the revised priority ranking checklist for easement applicants wh ich has
been amended by the Advisory Board. Mr . Seifarth reviewed the changes made to
assure that the County is selecting the best farms to be sent for evaluation in
Annapolis. AfLer discussion , the Commissioners took this under advisement .
BID AWARD -ELECTROMIC VOTING SYSTEM
Motion made by Commi ss i o ner Irvin-Craig , Reconded by Bowers , to award the bid for
a n electronic voti ng system for t he El ection Board to Business Records
Corporat i o n (BRC ) who submitted the low and on l y bid of $107 ,624 an nually for
Option 2 with a 7 year lease/purchase agreement and Annual Full Service
Agreement, with the first payme nt to be made after July 1 , 1994 . Unanimously
approved . The Commissioners suggested that the Election Board schedule several
hands-on demonstrations for the public for use of the new machines prior to the
1994 elections .
APPROVAL OF MINUTES -DECEMBER 14, 1993
Motion made by Commissioner Irv i n-Cra lg , seconded by Bowers , to approve the
1n inutes of December 14 , 1993 , as submitted . Una n imously approved .
GRANT AGREENENT -RENTAL ALJ..OliANCE PROGRAM
Mot ion made by Commission er Snook , seconded by Bowers , to approve t h e grant
agreement with the Maryland Department of Housinq & Community Devalopmcnt for an
additional $6 ,000 Crom the Rental Allowance Program. Unanimously approved .
AGREEMENT -RECORD-KEEPING AND ACTUARIAL SERVICES
Motion made by Comm1ss1oncr Snook, seconded by Shank, to enter into an agreement
with William M. Mercer, Inc ., for Record-Keepi ng and Actuarial Services for
Washington County 's retirement plan for $10 ,300 the first year , with an option
to renew for $10 ,500 the second year , and $1 0 ,700 the third year . Unanimously
approved.
II
DECEMBER 21, 1993
MINUTES, CONT'D .
REMOVAL & REPLACEMENT OF CONCRETE RAMPS -LOW QUOTATION
Motion made by Commissioner Shank, seconded by Irvin-Craig, to accept the low
quotation of $19,400 submitted by Bu ilding SystGms , I nc ., for rernoval and
rep 1 acement of a concrete ramp at the R.cg ion al Airport Fixed Base Opera tor
Building . Unanimously approved .
REQUEST PUBLIC INFORMATION MEETING -SEWAGE SLUDGE APPLICATION
Th e Commi ssioners agreed to request the Department of the Environment to hold a
publ i.c information me eti ng for appl i.cati.ons for permi ts for sewage sludge
Llt il i za t ion sites to agr icu] tura l lands on the Lo hman property , Robert Carr ,
Steven Rhoton , and Wilbur Rhoton .
TURNING POINT PRESENTATION
Susan Sims, President of the Board of Directors of Turning Poin t , a l ong with
Roger Larson , Executive Director , and several of the Board members met with the
Commissioners to present an overview of Turning Point and its phjlosophy . They
clari.E ied information previously presented to the Commi ssioner.s a nd also reviewed
their s ystem for processing compJai.nts a nd concerns .
ADDITIONAL FONDING -ENHANCED 911 SYSTEM
Motion mad e by Commissioner Snook , seconded by Bowers , to approve the request for
addit i onal funding for the enhanced 911 s ystem in t he FY 1995 Capital Improvement
Program budget from $129 ,1 00 to $185 ,161, ~ith the understanding that this will
be fully reimbu rsed by State fu nd ing. Unanimously approved .
VARIOUS PLANNING Mff£RS -TED AIMENlDMENTS
Motion made by Comm1ssioner Snook , second ed by Bowers , to approve the amendment
to Section 19.A.8. "Buffer Yards" in the HI-1 District with the understanding
that there will be a comprehensive review of this section a nd future public
hearing . Motion carried with Commi ssioners Snook , Bowers , and Roulette voting
"AYE", Commis sioner Irvin-Craig voti ng "NO", a nd Comm issioner Shank "ABSTAINING ".
Text Amendment -RZ-93-11
Mot ion made by Commissioner Bowers , second ed by Shank , to approve Text Amendment
RZ-93 -11 as amended to read as fol l ows: "Except as otherwi se provided Eor in
this ordinance , all l ots , parcels or tracts either created prior to or after the
adoption of this ordinance which are located in A, C, RR , RS, and RU districts
shall be limited to one principal permitted residenti.al use on a lot , parcel , or
tract ." Unanimously approved.
Subdivision Ordinance S-9
Motion made by Commissioner Shank, seconded by Bowers , to approve Subdivision
Ordinance S-9 , ame nding Article I1, Section 202-defined accessory structures ,
Article TIT -Section 318.l simplified plat , a nd 318 .3A -owner 's statement.
Unanimously approved.
CITIZEN PARTICIPATION
Daniel Weiss expressed his concerns regarding the Sanitary Commi ss ion and h is
opinio n that funds should be used to hire an eng ineering firm to see what s hould
be done at the wate~ intake and an audit s hould be performed .
RECESS -RIBBON-CUTTIRG AND LCfflCHEON
Th e Commissioners recessed at 11:28 a.m . to attend a ribbon-cutting at Western
Maryland Parkway and Community Action Council 's annual luncheon .
AFTERNOON SESSION
The Afternoon Session wa s co nv ened at 1:11
Roulette with the following members present:
and Commissioners Linda C. Irvin-Craig, John
p . m. by t he Presi dent Richard E.
Vice President Ronald L. Bowers,
S. Shank , and Gregory 1 . Snook.
ACCEPTANCE OF COKPE~SATIO'lf COMRITrEE•s rul:COIMMENDATION
Motion mad e by Commissioner Shank, seconded by Bowers, to accept the
recommendations of the Compensati.on Study Comm ittee for salaries for t he 1994-98
term of off ice for the Sheriff , the State 's Attorney , and to accept the
recom1nenda t i on of the commit tee for the County Commissioners with the except ion
of keeping the President 's salary at a n additional $500 and to phase the i ncrease
in equal ly over a 4 year period. Unanimously approved.
REQUEST FOR SECORD PRISON WORK CREW
Barry Teach , County Admi nistrator, inf ormed the Comm issioners that he spoke to
the Warden at MCTC regarding the County 's request for a second work crew. He
indicated that the State said it could make the manpower available if the County
can provide supervision. Mr. Teach asked if the Commiss i onors were interested
in paying for supervision of a second crew with the State being responsible for
recruitmen t and obta ining the supervi sion. The Commi ssioners agreed to this
"'=c
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DECEMBER 21, 1993
MINUTES, CONT 'D.
arrangement with fundi ng to be taken from the Roads Department budget a nd to have
the County Attorney draw up an agreement .
FOREST CONSERVATION ORDINANCE
Robert Arch , Director of the Pla nn i ng Departme n t , a nd Stephe n Goodrich , Senior
PJ a nn1.Jr , presented arn e ndm ents to t he F'o.res t Co nservation Ordinance to accommodat e
an express procedure for minor subdivisions of 1-5 l ots . Mr. Goodrich reviewed
t he eligibility requirements t o utilize this procedure . Th o Commissioners gave
their appt'ov al to cont i m1 e with t h e amcndmen t to the Forest Co nservation
Ordinance and to advertise t h e a1n e ndme nt Eor public head ng .
AGREEMENT FOR PROVISION ON DEPUTIES -TOWN OF BOONSBORO
Motion mad e by Commissioner Bowers , seconded by Shank , to approve the agreement
between Washington County , the Sheriff 's Department , and the Town of Boonsboro
for provision of 2 deputies for the Town at a cost oE $62 ,390 , effective January
1, 1994. Unanimously approved .
PAYMENT-IN-LIEU OF TAXES POLICY -SENIOR CITIZENS HOUSING
Mot ion made by Commissioner Irvin-Craig , seconded by Snook , to approve the
Payment-in-Lie u of Taxes Policy for senior citizen housing for abatement of $100
per housing unit , as submitted by the Cou nty Attorney. Unanimous]y approved .
RESOLOTION FOR FACSDIILE SIGfiATORES -FIRST INI.ATIO~AL BANK
Moti o n mad e by Commissioner Shank , second ed by Irvin-Craig, to approve a
Resolution for f acsimil e s ignatures for Richard E. Rou l ette , Preside n t , and J oni
L. Bittner , Cl erk, on the Payroll Account for Fi rst National Ba nk of Maryland .
Unanimo usly approved.
SANITARY DISTRICT -CALCULATION OF UNIFORM SEWAGE TREATMENT RATES
Lynn Pal1ner , Executive Director of the Sanitary District , met with the
Co mm issioners to presen t scenarios t o combine was tewater treatme nt plant rates
to create a uniform rate . He stated that t h is would place t he quarterly rate in
the $60 range , and would possibly i nclude subdistricts 1, 4-1 , 5 , 5-1 , 9-1, 18,
and 19 . It wa s the consensus of the Comm i ssioners to have the Sanitary District
inove ahead wi t h the plan.
CONVENE IN EXECUTIVE SESSION
Mot i on mada by Comnn ssioncr Snook , seconded by Irv i n-Craig , to convene in
Executive Session at 3:06 p .m. wi t h regard to personnel a nd property ma tters , in
accordance with Section 10.508 of the State Gov ernm e nt Article of t h e Annotated
Code of Ma ryland. Unanimously approved.
Commi ss ioner Bowers wa s excused from the Meetinq at 3:45 p .m.
RECONVENE IR REGULAR SESSION
Motion made by Commis sioner Irvin-Craig , seconded by Shank, to reconvene i n
Regular Session at 4:07 p .m. Unan imously approved .
In Closed Session the Board of County Comm jA s lonors discussed t h ree personn e l
maLters and a property 1natter .
EMPLOY SECRETARY I -HOUSING & COMMUNITY DEVELOPMENT
Motion made by Commi ssioner Irvin-Craig , seconded by Shank, to empl oy Starl et
Goe i ns as Secr.etary I in the Housing & Comm uni ty Dev elopment office t o f i.11 an
existing vacancy. UnanimousJy approved .
EMPLOY MAINTENANCE ASSISTANT/STOCK CLERK -COUNTY COMMUTER
Motio n mad e by Com1ni ss ioner Sha nk , seconded by Snook , to employ ~llis Snyd er as
Ma inte nance Assistant/Stock Cle~k at the County Commu ter to fill a n ex i sting
vacancy . Unanimously approved .
EMPLOY MAINTENANCE TECHNICIAN -HOUSING & COMMUNITY DEVELOPMENT
Mot i on made by Commi ss ionor Snook , seconded by Irv 1n-Cra i g , t o employ Larry
Whitson as Maintenance Technician in the Housing & Community Development since
the previous applicant c hosen did not meet the physical e l ig ib i l i ty stand ards for
the positio n . Unanimous l y approved .
ADJOURNMENT
Motion mad e by Commissioner Shank , second ed by Snook , to adjourn at 4:08 p .m.
Unanimously approved .
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Cou·nty' Attorney
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