HomeMy WebLinkAbout931207December 7 , 1993
Hager stown , Maryla nd 2]7 40
Th e Regular Meeting of the Board of County Commissioners of Was hington County was
called to ardor at 9:00 a.m. by the Preside nt, Richard E. Roulette , with the
Fo Jlowing memb ers presen : Vice Pres ide nt Ronald L. Bowers, and Commi ssi oners
Linda C. Irvin-Craiq, Gregory T. Snook, a nd John S. Shank.
INVOCATION AND PLEDGE OF ALLEGIANCE
The I nvocatio n wa s delivered by Commi ssioner Snook , followed by the Pledge of
Allegiance to the Flag by the full assemblage.
TRUMPOWER AGRI CULTURAL EAS EMENT
Eric Seifarth, Associate Planner -Agriculture, inEormcd tho Commi ssioners tha t
Mary Trumpower 's easeme nt wa s chosen in Round 1 for purchase by the State . Mr.
Seifarth explained t hat t he State has approxi.matol y $187 ,000 available to
purchase t h e easeme n t and Mrs . Trumpowcr's bid was a 1 2% discount from i ts actual
value or $227,000. Mr . Seifarth recommended using l ocal Agricultural Transfer
Tax mo ni es t o ma ke up all or part of the difference .
Motion mad e by Commissioner Shank, second ed by Bowers, to provid e t he $40 ,000
necessary to complete the State 's purchase of the Trumpower agricultural easeme nt
from local Agricultural Transfer Tax moni es and to reimburse this fund from next
fiscal year 's allocation o f monies , i f necessary . Unanimous ly approved.
BOARD/COMMISSION REPORTS
Commi ssio ner Irvin-Crai.g reported o n the MACo Win ter Conference and also advis ed
the Commi ssioners that Wa s hington County 's SPEAR Program wa s cited as a model
program by the Governo~•s Report on Drug & Alcohol Abu se in Maryland;
Commi ssioner Snook r e ported t hat the Ad~isory Committee to the Board of He aJth
will be interviewing this week ; and Commissioner Shank r eported on th e Re cre ation
a nd Parks Board .
ENERGY CONSERVATION/SAVI NGS PROPOSAL -DETENTION CENTER
Gary Rohrer, Chie E, Di.vi s ion of PubJ ic Works , and Robert Graff, Fae i 1 i t i es
Administrator , met with the Commi sR ioners t o present the results of an energy
s urvey performed by a local f irm at the County Dete ntion Ce nter and also a survey
done i n house . Mr . Graff outlined Option E which r equires r eplacing light ing at
the De t ention Center wi th mor e e nergy effi cie nt Ji.ghting . H indicated that this
would cos t approx imatel y $48 ,263 but t h at t he Co unty would r ece ive a reba t e of
$46,063 from The Potomac Edison Company and would real ize savings of $11,000 per
y ear . Mr. Roh rer proposed t a king the money needed from the "E" Pod project and
returning it wh en repaid by Potomac Edison.
Motio n mad e by Commi ss i o ner Snook , second ed by Shank , to approve the concept of
Option E of the Energy Co nservation/Savings Proposal, as presented, for the
Washingto n County De tention Center.
REVISI ONS TO COMMI SSI ON FOR WOMEN BYLAWS
Mo tion mad e by Commi ss ioner Bowers , second ed by Shank , to approve the proposed
rev i s ions to the bylaws f:or t he Commi ss i.on o n Wome n rel ating to Article IV,
Section 2; Article V, Section 7, Ar.ti.cle VI, Section 4; a nd Article VI, Section
6, as presented. Unanimously approved,
ECONOM I C DEVELOPMENT COMM I SSION AGREEMENT -BOARD OP COUNTY COMM I SSI ONERS & CI TY
OF HAGERSTOWN
Motion made by Commi ssioner Snook, second e d by I rv in-Cr.a ig, to approve the
Agreement with the City of Hag erstown regarding the funding a nd composition of
the Eco nomic Deve l opment Commi ssion , as presented by the Co unty Attorney.
Unanimously approved,
ADJUSTMENT TO BUDGET -RECREAT I ON COMMI SSION
Moti o n made by Commissione r Shank, seconded by Irv in-Craig , to approve the
request to adjust the Recreation Commi ssion budg e t, Line Ttcm 01 -5-1811-510-570,
by an add i t i o nal $10 ,000, which will be covered by a reimbursement from reve nue
received for t he Summ er Food Program. Un a nimous l y approved .
METROPOLITAN PLANN I NG ORGANI ZATION -AMENDMENT TO FY 1994-96 HIGHWAY ELEMENT OF
THE TRANSPORTATI ON I MPROVEMENT PROGRAM
Th e Commissioners me t s itting as the Me tropolitan Planning Organization at 10:05
a.m . to consider ame ndm e nts to t he Fiscal Year 1994-96 Highway Eleme nt of t he
1'rans po.rta t ion Improvement Progr.ain. Robert Arch, Di 1'.;'ector of the Planning
Department, presented t he fo llowi ng ame ndme nts for addition to the Program, whi c h
were proposed by the State of Maryl and: 1) MD 65 -project planning for the
mul t i -lane recons t ruction from MD 68 -Oak Ri.dg e Drive , 2 ) U.S. 11 resurfaci ng
from the no rth limits of Hag erst own t o Long Me adow Road , and 3) MD 63 -
construction of a r o undabout at the intersectio n of MD 63/MD 494/MD 58.
DECEMBER 7, 1993
MINUTES, CONT'D.
Commissione-r Bowers asked that the segme nt of Route ll proposed for resurfacing
also be reviewed for the possibility of including l eft-turn lanes, and
Commissioner Irvin-Craig suggested that the southern sectjon of Route ll from the
Hagerstown limits to Halfway Boulevard be given future consideration.
Motion mad e by Comnd.ssioner Bowers, seconded by Irvin-Craig , sitting as the
Metropolitan Planning Organization , to approve t he amendments to the 1994-96
Highway Element of the Transportation Improvement Program as presented and to
include the additional requests mad e by the Commis sioners. Unanimously approved.
CITIZEN PARTICIPATION
Donald AJlensworth commented on t he court ruJing on Eastern Boulevard and on the
Planning Commission meeting.
BID OPENING -E POD -DETENTION CENTER
The bids for construe t ion of "E11 Pod at the De tent ion Center were public l.y opened
and read aloud . Firms participating in the hidding and their proposals were as
follows: Lawrence Construction -Base Bid $3 ,395,000 , Alt. l -$3,000, Alt . 2 -
$3,000, Alt . 3 -$125 ,000 , Alt. 4 -$45,000, Alt . 5 -$47 ,000, Alt . 6 -$31 ,000,
Alt . 7 -$240 ,0 00; Perini Constructi on -Base Bid $3,198 ,000 , Alt. 1 -$2 ,100 ,
Alt . 2 -$5,000 , Alt. 3 -$127 ,000, Alt . 4 -$40 ,000 , Alt . 5 -$33,000, Alt. 6 -
$32,000, Alt. 7 -$252 ,000; Waynesboro Co nstruction -Base Bid $3 ,050,000, Alt.
1 -$2,400, Alt. 2 -$4 ,300, Alt. 3 -$126,000 , Alt. 4 -$39 ,000 , Alt. 5 -
$35,000, Alt . 6 -$30 ,000, Alt. 7 -$258,000; Callas Contractors -Base bid
$3,060,000, Alt. l -$2,131, Alt. 2 -$4,800, Alt . 3 -$1 1 3,100, Alt . 4 -
$44,500 , Alt . 5 -$44 ,300 , Alt . 6 -$31,815, Alt . 7 -$294,334; W. Harley Miller
-Bas e bid $3,139 ,900 , Alt, 1 -$2 ,500, Alt. 2 -$6,000 , Alt. 3 -$125 ,000 , Alt .
4 -$41 ,000, Alt . 5 -$38,000 , Alt. 6 -$32,000, Alt. 7 -$280,000. A bid wa s
received past the 11:00 a .m. deadline from Brechbill & Helman and will be
returned to t hem unopened. The bids will be reviewed by appropriate official s
prior to a necision being rendered.
TELE-PLUS TELEP00NE TRAINING
Denise Cotton, representing Tele-Plus , and Sue Schlossnagle , Purchasing
Specialist , met with the Commi ssioners to cond uct telephone training and to
inform t h e Commissioners of some new Eeatures available .
RECESS -LUBCBEON -DEPARl'IIERT OF SOCIAL SERVICES
Th e Commissioners recessed at 11:54 a .m, to attend a luncheon at the Department
of. Social Se~vices .
AFTERNOON SESSION
The Af:te~noon Session was convened at 1: 44 p .m. by the President Richard P..
Roulette with the following membe~s present: Vice President Ronald L. Bowers,
and Commi ss ioners Linda C. Irvin-Craig , John S. Shank, and Gregory I. Snook.
CANCELLATIOS OF VIDEO COltt.RACT -COMVENTIO~ ~ flSlTORS BUREAU
Motion mad e by Commissioner Bowers , seconded by Irvin-Craig, to approve the
termination of the contract with Imagination Enterprises , Inc . for video
production services, as requested by the Convention & Visitors Bureau, and to
direct the County Attorney to check to see if there are damages due the Coun ty
as a result of the breach of contract. Unanimously approved.
APPROVAL OF MINUTES -NOVEMBER 30 , 1993
Motion mad e by Commi ssioner Irvin-Craig , seconded by Shank , to approve t he
minutes of November 30, 1993, as submltted. Unanimously approved.
CONVENE IN EXECUTIVE SESSION
Motion mad e by Commi ssioner Irv in-Cr.aig, second ed by Snook , to convene i n
Executive Session at 1:55 p .m. with regard to personnel and pr.operty matt ers , to
confer with the County A ttor.ney to obtain l eg al adv ice, and to cons id er
businesses relocating to Washington County, in accordance wi t h Sectio n 10.508 of
the State Government Article of the Annotated Code of Maryland. Unanimously
approved.
Commissioner Bowers was excused from the Mee ting at 2:46 p .rn.
RECONVENE I N REGULAR SESSION
Motion mad e by Commissioner Snook , second ed by Irvin-Craig , to reconvene in
Regular Session at 3:44 p .m . Unanimously approved .
1n Closed Session the Board of County Commi ssioners discussed t hree personnel
inatters and consulted with the County Attorney on a possible agreement with t he
State regarding Rails to Trails . The County Attorney discussed wi th the
Commi ss ioners an obstruction to a drainage swale and obtained authorization to
l
DECEMBER 7, 1993
MINUTES \ CONT'D.
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file su(t in the Circuit Court agains t David Collins in the St. Jam~s area for
removal of a drainage obstruction . The County Com,oissioners al so agreed to
appoint various individuals to a committee to advise the Sanitary Distrjct on
cet"tain matters. The County Commissioners also discussed with t he County
Attorney underground contamination at the Washington County R~giona1 Airport and
discussed a business moving into the County from outsjde the Statn. The County
Commissioners discussed a possible reimbursement to the County from the FAA for
purchase of certain property at the Airport.
EMPLOY HOUSING TECHNICIAN = ROUS ING & COMMUNITY DEVELOPMENT
Mot ion made hy Commissioner Snook, seconded by Irv in-Craig, to emp1 oy A 1 an
Forsythe as Housing Tcchniclan in the Housing & Community Development office to
fill an existing vacancy. Unanimously approved .
ADJOUIUllMENT
Motion made by Commissioner Snook, seconded by Shank , to adjourn at 3:45 p .m.
Un animously approved.
CouhtyAt torney
Cl erk