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HomeMy WebLinkAbout931207December 7, 1993 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00a.m. by the President► Richard F. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin -Craig, Gregory I. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was del, ver.ed by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. TRUMPOWER AGRICULTURAL EASEMENT Eric Seifarth, Associate Planner - Agriculture, informed the Commissioners that Mary Trumpower's easement was chosen in Round 1 for purchase by the State. Mr. Seifarth explained that the State has approximately $187,000 available to purchase the easement and Mrs. Trumpower's bid was a 1.2% discount from its actual value or $227,000. Mr. Seifarth recommended using local Agricultural. Transfer Tax monies to make up all or part of the difference. Motion made by Commissioner Shank, seconded by Bowers, to provide the $40,000 necessary to complete the State's purchase of the Trumpower agricultural easement from local. Agricultural Transfer Tax monies and to reimburse this fund from next fiscal year's allocation of monies, if necessary. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner IrvirnaCraig reported on the MACC Winter Conference and also advised the Commissioners that Washington County's SPEAR Program was cited as a model program by the Governor's Report on Drug & Alcohol Abuse in Maryland; Commissioner Snook reported that the Advisory Committee to the Board of Health will be interviewing this week; and Commissioner Shank reported on the Recreation and Parks Board. ENERGY CONSERVATION/SAVINGS PROPOSAL — DETENTION CENTER Gary Rohrer, Chief, Division of Public Works, and Robert Graff, Facilities Administrator, met with the Commissioners to present the results of an energy survey performed by a local firm at the County Detention Center and also a survey done in house. Mr. Graff outlined Option E which requires replacing lighting at the Detention Center with more energy efficient lighting. He indicated that this would cost approximately $48,263 but that the County would receive a rebate of $46,063 from The Potomac Edison Company and would realize savings of $11,000 per year. Mr. Rohrer proposed taking the money needed from the "E" Pod project and returning it when repaid by Potomac Edison. Motion made by Commissioner Snook► seconded by Shank, to approve the concept of Option F of the Energy Conservation/Savings Proposal, as presented, for the Washington County Detention Center. REVISIONS TO COMMISSION FOR WOMEN BYLAWS Motion made by Commissioner Bowers, seconded by Shank► to approve the proposed revisions to the bylaws for the Commission on Women relating to Article IV, Section 2; Article V, Section 7, Article VI, Section 4; and Article VI, Section 6, as presented. Unanimously approved. ECONOMIC DEVELOPMENT COMMISSION AGREEMENT - BOARD OF COUNTY COMMISSIONERS & CITY OF HAGERSTOWN Motion made by Commissioner, Snook, seconded by Irvin -Craig, to approve the Agreement with the City of Hagerstown regarding the funding and composition of the Economic Development Commission, as presented by the County Attorney. Unanimously approved. ADJUSTMENT TO BUDGET - RECREATION COMMISSION Motion made by Commissioner Shank, seconded by Irvin -Craig, to approve the request to adjust the Recreation Commission budget, Line Item 01-5-1811-510-570, by an additional $10,000, which will be covered by a reimbursement from revenue received for the Summer Food Program. Unanimously approved. METROPOLITAN PLANNING ORGANIZATION — AMENDMENT TO FY 1994-96 HIGHWAY ELEMENT OF THE TRANSPORTATION IMPROVEMENT PROGRAM The Commissioners met sitting as the Metropolitan Planning Organization at _1005 a.m. to consider amendments to the Fiscal Year 1994-96 Highway Element of the Transportation Improvement Program. Robert Arch, Director of the Planning Department, presented the following amendments for addition to the Program, which were proposed by the State of Maryland: 1) MD 65 - project planning for the multi -lane reconstruction from MD 68 - Oak Ridge Drive, 2) U.S. 11 resurfacing from the north limits of Hagerstown to Long Meadow Road, and 3) MD 63 - construction of a roundabout at the intersection of MD 63/MD 494/MD 58. DECEMBER 7, 1993 MINUTES, CONT'D. Commissioner Bowers asked that the segment of Route 11 proposed for resurfacing also be reviewed for the possibility of including left -turn lanes, and Commissioner Irvin -Craig suggested that the southern section of route 11 from the Hagerstown limits to Halfway Boulevard be given future consideration. Motion made by Commissioner Bowers, seconded by Irvin -Craig, sitting as the Metropolitan Planning Organization, to approve the amendments to the 1994-96 Highway Element of the Transportation Improvement Program as presented and to include the additional requests made by the Commissioners. Unanimously approved. CITIZEN PARTICIPATION Donald Allensworth commented on the court ruling on Eastern Boulevard and on the Planning Commission meeting. BID OPENING - E POD - DETENTION CENTER The bids for construction of "E" Pod at the Detention Center were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Lawrence Construction - Base Bid $3,395,000, Alt. 1. - $3,000, Alt. 2 - $3,000, Alt. 3 - $125,000, Alt. 4 - $45,000, Alt. 5 - $47,000, Alt. 6 - $31,000, Alt. 7 - $240,000; Perini Construction - Base Bid $3,198,000, Alt. 1 - $2,100, Alt. 2 - $5,000, Alt. 3 - $127,000, Alt. 4 - $40,000, Al.t. 5 - $33,000, Alt. 6 - $32,000, Alt. 7 - $252,000; Waynesboro Construction - Base Bid $3,050,000, Alt. 1 - $2,400, Alt. 2 - $4,300, Alt. 3 - $126,000, Alt. 4 - $39,000, Alt. 5 - $35,000, Alt. 6 - $30,000, Alt. 7 - $258,000; Callas Contractors - Base bid $3,060,000, Alt. 1 - $2,131, Alt. 2 - $4,800, Alt. 3 1.13,100, Alt. 4 - $44,500, Alt. 5 - $44,300, Alt. 6 - $31,815, Alt. 7 - $294,334; W. Harley Miller - Base bid $3,139,900, Alt. 1 - $2,500, Alt. 2 - $6,000, Alt. 3 - $125,000, Alt. 4 - $41,000, Alt. 5 - $38,000, Alt. 6 - $32,000, Alt. 7 - $280,000. A bid was received past the 11:00 a.m. deadline from Brechbill & Delman and will be returned to them unopened. The bids will, be reviewed by appropriate officials prior to a decision being rendered. TELE—PLUS TELEPHONE TRAINING Denise Cotton, representing Tele-Plus, and Sue Schiossnagle► Purchasing Specialist, met with the Commissioners to conduct telephone training and to inform the Commissioners of some new features available. RECESS -- LUNCHEON — DEPARTMENT OF SOCIAL SERVICES The Commissioners recessed at 11:54 a.m. to attend a luncheon at the Department of Social Services. AFTERNOON SESSION The Afternoon Session was convened at 144 p.m. by the President Richard E. Roulette with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin -Craig, John S. Shank, and Gregory T. Snook. CANCELLATION OF VIDEO CONTRACT — CONVENTION & VISITORS BUREAU Motion made by Commissioner Bowers, seconded by Irvin -Craig, to approve the termination of the contract with Imagination Enterprises, Inc. for video production services, as requested by the Convention & Visitors Bureau, and to direct the County Attorney to check to see if there are damages due the County as a result of the breach of contract. Unanimously approved. APPROVAL OF MINUTES - NOVEMBER 30, 1993 Motion made by Commissioner Irvin -Craig, seconded by Shank, to approve the minutes of November 30, 1993, as submitted. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin -Craig, seconded by Snook, to convene in Executive Session at 1:55 p.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advic€., and to consider businesses relocating to Washington County, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Bowers was excused from the Meeting at 2:46 p.m. RECONVENE IN REGULAR SESSION Motion made by Com[ui,3,sioner Snook, seconded by Irvin -Craig, to reconvene in Regular Session at 3:44 p.m. Unanimously approved. In Closed Session the Board of County Commissioners discussed three personnel matters and consulted with the County Attorney on a possible agreement with the State regarding Rails to Trails. The County Attorney discussed with the Commissioners an obstruction to a drainage swale and obtained authorization to DECEMBER 7, 1993 MINUTES CONT'D. file suet in the Circuit Court against David Collins in the St. Jam's area for removal of a drainage obstruction. The County Commissioners also agreed to appoint various individuals to a committee to advise the Sanitary District on certain matters. The County Commissioners also discussed with the County Attorney underground contamination at the Washington County Regional Airport and discussed a business moving into the County from outside the State. The County Commissioners discussed a possible reimbursement to tho County from the FAA for purchase of certain property at the Airport. EMPLOY HOUSING TECHNICIAN — HOUSING & COMMUNITY DEVELOPMENT Motion made by Commissioner Snook, seconded by Irvin -Craig, to employ Alan Forsythe as Housing Technician in the Housing & Community Development office to fill an existing vacancy. Unanimously approved. ADJOURNMENT Motion made by Commissioner Snook► seconded by Shank, to adjourn at 3:45 p.m. Unanimously approved. s Cou ty Attorney Clerk