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HomeMy WebLinkAbout931130November 30, 1993 Ha gerstown , Maryland 21740 Th e Regular Meet ing of the Doard of County Commissioners of Wa s hington County was called to order at 9:30 a.m . by the President , Richard E. Roulette , with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda c. Irvin-Craig, Gregory I. Snook , and John S. Shank . INVOCATI ON ANO PLEDGE OF ALLEGIANCE Th e Invocation was delivered by Commissioner Roulette, fol lowed by the Pledge of Allegiance to the Flag by the full assemblage. SEMPLE RUN DRAINAGE STUDY Motion made by Com1nissioner Snook, second ed by Irvin-Craig, to award the quote for geo-technicaJ services needed f:or the Semple Run Drainage Study to Triad wh o submitted the low quote of $3,500. BID AWARD -M RPORI' SIGJMAGE Motion made by Commissioner Irvin-Craig , seconded by Bowers , to awar.d the bld for Airport Terminal Signage to Adcorp Signs , Inc ., who submitted the low bid of $21,564. Unanimously approved . REVISED SCDOOL CAPACITY FIGURES Robert Arch, Director of the Planning Department, met with the Commissioners to review the revised school capacity figures . Mr . Arch informed the Commissioners that the State has changed the calculation numbers used in determining school capacity, and based on the August/September. enrollment figures , there are now 13 schools in the County which are considered over capacity by Adequate Public Facilities Ordinance standards. Commis sioner Roulette s uggested that the Co unty continue to use its same standard until such time as redistricting occurs . The Commissioners discussed various resolutions to deal with the change . Motion made by Commissioner Shank, seconded by Snook, to continue using the standards under which the County has been operating for schooJ capacity calculations for the Adequ ate Public Faci ities Ordinance until the next review period report scheduled for July 1994, at which time it will be r ev i ewed again. Unanimously approved . CHANGE ORDER -T-BARGAR PROJECT Motion mad e by Commission er. Snook, seconded by Bowers, to approve the Change Ord er for the T-hangar project to adjust the increase in unit price for asphalt in the amount of $6 ,626, pursuant to the approved contract . Unanimously approved. PRICE'S BRI DGE RESTORATION Gary Rohrer, Chtef:, Division of Public Works , provided an update on the Price's Bridge project restoration and indicated that this project will requ1re a large amount of administrative time from the Engineering Department. The Commissioners asked for a list of priority projects in the Engineering Department as to how this project would fit in . PUBLIC HEARING -PERFORMANCE REVIEW -CDBG PROGRAM AND PROPOS.ED AMENDMENTS -CDBG ADM INISTRATION The Commisbioners convened the sched uled public hearing at 10:00 for performance review of the Community Development Block Grant ( CDBG ) program and proposed amendments for administration of the CDBG program. Karen Hoff, Multi-Family Housing Specialist, a nd Ne il Curran, Program Development Coordinator, reviewed the changes the State is considering making to the program, some of which include a 'year-round application process , more technical field assistance, and forward reservations for future funds which will be obligation when the project is to begin. Ms . Hoff suggested recomme ndations to be submitted to the State regarding the CDBG program . Commissioner Reulet te suggested that reco1o!llenda t ions also include modification of the application process to allow fund s to be accessed more quickly for economic development projects. Glenda Helming, representing t he Community Action Council, expressed their support for the CDBG program in Wa shingto n County. Ms. Hoff also provided an update o n current projects and presented changes to the Citize n Participation Plan to bring it into compliance wi th the new regulations . There was no one present who wished to comment on the amended Citizen Participation Plan. The hearing wa s closed at 10:40 a.m. Motion made by Commi ss ioner Bowers , second ed by Irv in-Craig, to adopt t he ame nd ed Citizen Participation Plan for the Community Development Block Grant program as proposed . Unanimously approved. NOVEMBER 30, 1993 MINUTES , CONT'D . BOARD/COMMISSION REPORTS Commissioner Irvi n-Cra[g reported on the Solid Waste Adv i sory Co mm ittee meeting a nd t he Economic Development Comm issi on meeting . PRESENTATION OF CHECKS FOR PRICE'S BRIDGE PROJECT -MARYLAND HISTORICAL TRUST Mark Edwards , Deputy State Historic Preservation Officer for t he Maryland Historic Trust , presented the County with a check for $7 ,000 awarded for renovation and restoration of Price 's Bridge , and Marge Peters presented tho Commissioners with a check from the Bowman Board in the amount of $7 ,012 for tho project . The Commissioners t ha nked the Maryland Historic Trust and Bowma n Board for their participation i n t his project . SANITARY COMMISSION -JOINT RESOLUTION FOR RESH/SPADE/KAISER RIDGE ROAD WATER PROJECT Vicky Malott , Supervisor of Admi njstrativc Resources at the Washi ngton Cou nty Sanitary District , appeared before the Comm issioners to present a joi nt resolution of the Snnitary Co ,nm issi o n a nd the Board of Cou nty Commissioners for execution r:or a water project for the Resh/Spadc/Kalser Ridge Road area. Ms . Malott stated that this Resolution is now require under a new State law which became ef Eect i ve on October l , 19 93, and the San i ta!'y Comrniss ion approved it at i ts meeting o n Nov~nber 22. Motion made by Commissioner Bowers , seconded by Snook , to approve the Joint Resolution wi t h the Washi ngton Cou nty Sanitary Com,n ission for the water project for the Resh/Spade/Kaiser Ridge Road area . Una n imously approved . BIO OPENING -•9• SECI'I OR -SANITARY LANDFILL The bids for ''N " Section at t he San itary La ndfi l l were publ icly opened and read aloud. Firms participati ng i n the bidding a nd their proposals wore as follows: H. J . Snyder Co nstruction , Inc . -Total bid $6 ,284 ,731 .96; C. Wi l liam Hetzer , Inc . -Total bid $3 ,172 ,424 .50 ; Char.1es E. Brake Co ., Inc . -Total bid $3 ,639 ,389.00 ; Ryan I ncorporated Ce ntral -Total bid $4,509 ,919.00 ; L. W. Wolfe Enterprises , Inc . -Total bid $6 ,394 ,637 .00. A bid was received at ll:02 a .m. from P&W Excavating a nd wil l be returned unopened . The bids will be reviewed by appropriate oEficials prior to a decision being rendered . CITIZEN PARTICIPATION Th ere was no o ne present who wished to participate. APPROVAL OF MlRU'.l'BS -ROVBIBRR 23, 1993, AND BOARD OF HEALTB MINUTES Motion made by Commissioner Irvin-Craig, seconded by Snook , to appr::ove the minutes of November 23 , 1993 , as corrected , a nd to approve the mi n utes of the Commissioners sitting as the Board of Health on November 23 , 1993 . Unanimously approved. RE/APPOINTMENTS -CHILDREN'S COUNCIL Motion made by Commissioner Snook , seconded by Trvin-Craig , to reappoint Sylvia Bell, Jill Burkhart , and Kare n Ca l len for 3 year terms , and to appoint J a nis Garren , Joanna Kli ne , Bill Rourke , Joyce Martin , Di a ne Sanford , Sue Shafter , Wendy Weiner , and Rita Williams for 3 year terms . Una n i mously approved . BOWER AVENUE/LEONARD AVENUE/CEDAR LAWN WATER SYSTEM -CONTRIBUTION Motion made by Comm issioner Bowers , seconded by Shank, to increase the Cou n ty 's contribution from $65 ,000 to $100 ,000 for extension of the water system to the Bower Avenue/Leonard Avenue/Cedar Lawn area. Unanimously approved . SCHOOL HEALTH PmJGRAN PROPOSAL The Commissioners discussed the proposal heard at last week 's meeting to provide a school health program and agreed to review the proposal further beEore making a decisio n. AFTERNOON SESSION The Afternoon Session was convened at 2: 35 p .m . by the President Richard E. Roulette with the following members present : Vice President Ronald L. Bowers , and Commiss i oners Linda C. Irvin-Craig , J ohns. Shank , and Gregory I . Snook . RECESS -LUNCH AND TOUR OF HAPPY TRAILS CAMPGROUND The Commissioners recessed at 11 :24 a .rn. Eor l unch and a tour of the Happy Trails Campground. CONVENE I N EXECUTIVE SESSION Mot i on made by Commissioner Snook, seconded by Shank , to convene in Executive Session at 1:53 p .m. with regard to personnel a nd property matters, to confer with the County Attorney to obtain l egal advice , and to consider businesses NOVEMBER 30, 1993 MINUTES, CONT'D. relocating to Washington County , in accordance with Section 10 .508 of the State Government Article of the Annotated Code of Ma~yland. Unanimously approved. Commissioner Bowers was excused from the Meeting at 3:44 p.m. RECONVENE I N REGOlLAR SESSION Mot ion made by Comrn1ss ioner Snook, seconded by Irv in-Craig, to reconvene in Regular Session at 4:37 p.m. Unanimously approved . In Closed Session tha Board of County Commissioners discussed the Me ntal Health Authority and Turning Point with the Coun ty Attorney, discussed the proposed transfer of property between CHIEF and DOT Foods with the County Attorney , and discussed several personnel matters. Th e County Comm issioners also discussed a bu siness corning into Wa shington County from outside the State and a property matter with t he County Attorney. OOT FOODS -PROPERTY TRANSFER Mot ion mad e by Comm1 ss ioner Snook , seconded by Shank, to proceed with the transfer of property as required by DOT Foods from CHIEF and Washington County and to execute a promissory note i f required. Unanimously approved . PROMOTION -FIRE• RESCUW: TECHNICIAN Mo tion made by Commissioner Irvin-Craig , seconded by Snook , to promote Marshall Marvelis, J r ., from Part-time to Full-time Fire & Rescue Techn i cian to f ill an existing vacancy. Unanimously approved. 1993 STATR TIRANSPOR'lrAT~ON BONDS Motion made by Commissioner Shank, seconded by Snook, to authorize the General Certificate of Participant to allow participation in Maryland Department of Transportation Revenue Bonds , Series 1993. approved. AUTOMOBI LE RENTAL CONCSSSION AGREEMENT -AIRPORT execution of the State of Una nimously Motion mad e by Commissioner Shank, second ed by Snook , to approve the concession agreement with Avis Re nt A Car System , Inc., at the Washington County Regional Airport terminal, as presented by the Co unty Attorney . UnanimousJy approved. SCHOOL HEALTH PllID'GlRAR PROPOSAL Tho Commissioners continued the discussion regarding the proposal to provide a school health program beginning in 1994 , and asked that the County Administrator meet with the Health Officer and Superintendent of Schools regarding this proposal. HANCOCK TRANSFER STATION -LEASE AGREEMENT Motio n made by Commissioner Snook, seconded by !rvin-Craig, to approve t he Lease Agreement with the Town of Hancock for operation of greenboxes at the Hancock Transfer Station, as presented by the Cou nty Attorney . Unanimously approved. ADJOmmMENT Motion mad e by Commissioner Irvin-Craig, second ed by Snook , to adjourn at 4:48 p .m. Unanimously approved . County Attorney Clerk