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HomeMy WebLinkAbout931130November 30, 1993 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:30 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin -Craig, Gregory 1. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. SEMPLE RUN DRAINAGE STUDY Motion made by Commissioner Snook, seconded by Irvin -Craig, to award the quote for geo-technical services needed for the Semple Run Drainage Study to Triad who submitted the low quote of $3,500. BID AWARD - AIRPORT SIGNAGE Motion made by Commissioner Irvin -Craig, seconded by Bowers, to award the bid for Airport Terminal Signage to Adcorp Signs, Inc. , who submitted the low bid of $21,564. Unanimously approved. REVISED SCHOOL CAPACITY FIGURES Robert Arch, Director of the Planning Department, met with the Commissioners to review the revised school capacity figures. Mr. Arch informed the Commissioners that the State has changed the calculation numbers used in determining school capacity, and based on the August/September enrollment figures, there are now 13 schools in the County which are considered over capacity by Adequate Public Facilities Ordinance standards. Commissioner Roulette suggested that the County continue to use its same standard until such time as redistricting occurs. The Commissioners discussed various resolutions to deal with the change. Motion made by Commissioner Shank, seconded by Snook, to continue using the standards under which the County has been operating for school capacity calculations for the Adequate Public Facilities Ordinance until the next review period report scheduled for. July 1994, at which time it will be reviewed again. Unanimously approved. CHANGE ORDER -- T -HANGAR PROJECT Motion made by Commissioner. Snook, seconded by Bowers, to approve the Change Order for the T -hangar project to adjust the increase in unit price for asphalt in the amount of $6,626, pursuant to the approved contract, Unanimously approved. PRICE'S BRIDGE RESTORATION Gary Rohrer, Chief, Division of Public Works, provided an update on the Price's Bridge project restoration and indicated that this project will require a large amount of administrative time from the Engineering Department. The Commissioners asked for a list of priority projects in the Engineering Department as to how this project would fit in. PUBLIC HEARING — PERFORMANCE REVIEW — CDBG PROGRAM AND PROPOSED AMENDMENTS — CDBG ADMINISTRATION The Commissioners convened the scheduled public hearing at 10:00 for performance review of the Community Development Block Grant (CDBG) program and proposed amendments for administration of the CDBG program. Karen Hoff, Multi -Family Housing Specialist, and Neil Curran, Program Development Coordinator, reviewed the changes the State is considering making to the program, some of which include a year-round application process, more technical field assistance, and forward reservations for future funds which will be obligation when the project is to begin. Ms. Hoff suggested recommendations to be submitted to the State regarding the CDBG program. Commissioner Roulette suggested that recommendations also include modification of the application process to allow funds to be accessed more quickly for economic development projects. Glenda Helming, representing the Community Action Council, expressed their support for the CDBG program in Washington County. Ms. Hoff also provided an update on current projects and presented changes to the Citizen Participation Plan to bring it into compliance with the new regulations. There was no one present who wished to comment on the amended Citizen Participation Plan. The hearing was closed at 10:40 a.m. Motion made by Commissioner Bowers, seconded by Irvin -Craig, to adopt the amended Citizen Participation Plan for the Community Development Block Grant program► as proposed. Unanimously approved. NOVEMBER 30, 1993 MINUTES, CONT'D. BOARD/COMMISSION REPORTS Commissioner Irvin -Craig reported on the Solid Waste Advisory Committee meeting and the Economic Development Commission meeting. PRESENTATION OF CHECKS FOR PRICE'S BRIDGE PROJECT - MARYLAND HISTORICAL TRUST Mark Edwards, Deputy State Historic Preservation Officer for the Maryland Historic Trust, presented the County with a check for $7,000 awarded for renovation and restoration of Price's Bridge, and Marge Peters presented the Commissioners with a check from the Bowman Board in the amount of $7,012 for the project. The Commissioners thanked the Maryland Historic Trust and Bowman Board for their participation in this project. SANITARY COMMISSION - JOINT RESOLUTION FOR RESH/SPADE/_RAISER RIDGE ROAD WATER PROJECT Vicky Malott, Supervisor of Administrative Resources at the Washington County Sanitary District, appeared before the Commissioners to present a joint resolution of the Sanitary Commission and the Board of. County Commissioners for execution for a water project for the Resh/Spade/Kaiser Ridge Road area. Ms. Malott stated that this Resolution is now required under a new State law which became effective on October 1, 1993, and the Sanitary Commission approved it at its meeting on November 22. Motion made by Commissioner Bowers, seconded by Snook, to approve the Joint Resolution with the Washington County Sanitary Commission for the water project for the Resh/Spade/Kaisor Ridge Road area. Unanimously approved. BID OPENING - "N'" SECTION - SANITARY LANDFILL The bids for "N" Section at the Sanitary Landfill were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: H. J. Snyder Construction, Inc. - Total bid $6,284,731.96; C. William Hetzer, Inc. - Total bid $3,172,424.50; Charles E. Brake Co., Inc. - Total bid $3,639,389.00: Ryan Incorporated Central - Total bid $4,509,919.00; L. W. Wolfe Enterprises, Inc. - Total bid $6,394,637.00. A bid was received at 11:02 a.m. from P&W Excavating and will be returned unopened. The bids will, be reviewed by appropriate officials prior to a decision being rendered. CITIZEN PARTICIPATION There was no one present who wished to participate. APPROVAL OF NINMES — NOVEMBER 23, 1993, AND BOARD OF HEALTH MINUTES Motion made by Commissioner Irvin -Craig, seconded by Snook, to approve the minutes of November 23, 1993, as corrected, and to approve the minutes of the Commissioners sitting as the Board of Health on November 23, 1993. Unanimously approved. RE/APPOINTMENTS - CHILDREN'S COUNCIL Motion made by Commissioner Snook, seconded by Irvin -Craig, to reappoint Sylvia Bell, Jill Burkhart, and Karen Callen for 3 year terms, and to appoint Janis Garren, Joanna Kline, Bill Rourke, Joyce Martin, Diane Sanford, Sue Shaffer, Wendy Weiner., and Rita Williams for 3 year terms. Unanimously approved. BOWER AVENUE/LEONARD AVENUE/CEDAR LAWN WATER SYSTEM - CONTRIBUTION Motion made by Commissioner Bowers, seconded by Shank, to increase the County's contribution from $65,000 to $100,000 for extension of the water system to the Bower Avenue/Leonard Avenue/Cedar Lawn area. Unanimously approved. SCHOOL HEALTH PRDGRAM PROPOSAL The Commissioners discussed the proposal heard at last week's meeting to provide a school health program and agreed to review the proposal further before making a decision. AFTERNOON SESSION The Afternoon Session was convened at 2:35 p.m. by the President Richard E. Roulette with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin -Craig, John S. Shank, and Gregory I. Snook. RECESS — LUNCH AND TOUR OF HAPPY TRAILS CAMPGROUND The Commissioners recessed at 11:24 a.m. for lunch and a tour of the Happy Trails Campground. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner. Snook, seconded by Shank, to convene in Executive Session at 1:53 p.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses NOVEMBER 30, 1993 MINUTES, CONT'D. relocating to Washington County, in accordance with Section ]0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Bowers was excused from the Meeting at 3:44 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin -Craig, to reconvene in Regular Session at 4;37 p.m. Unanimously approved. In Closed Session the Board of County Commissioners discussed the Mental Health Authority and Turning Point with the County Attorney, discussed the proposed transfer of property between CHIEF and DOT Foods with the County Attorney, and discussed several personnel matters. The County Commissioners also discussed a business coming into Washington County from outside the State and a property matter with the County Attorney. DOT FOODS - PROPERTY TRANSFER Motion made by Commissioner Snook, transfer of property as required by and to execute a promissory note if seconded by Shank, to proceed with the DOT Foods from CHIEF and Washington County required. Unanimously approved. PROMOTION - FIRE & RESCUE TECHNICIAN Motion made by Commissioner Irvin -Craig, seconded by Snook, to promote Marshall Marvelis, Jr., from Part-time to Full-time Fire & Rescue Technician to fill an existing vacancy. Unanimously approved. 1993 STATE TRANSP�9RTATION BONDS Motion made by Commissioner Shank, seconded by Snook, to authorize execution of the General Certificate of Participant to allow participation in the State of Maryland Department of Transportation Revenue Bonds, Series 1993. Unanimously approved. AUTOMOBILE RENTAL CONCESSION AGREEMENT - AIRPORT Motion made by Commissioner Shank, seconded by Snook, to approve the concession agreement with Avis Rent A Car System, Inc., at the Washington County Regional Airport terminal, as presented by the County Attorney. Unanimously approved. SCHOOL HEALTH PROGRAM PROPOSAL The Commissioners continued the discussion regarding the proposal to provide a school health program beginning in 1994, and asked that the County Administrator meet with the Health Officer and Superintendent of Schools regarding this proposal. ANCOCK TRANSFER STATION - LEASE AGREEMENT otion made by Commissioner Snook, seconded by Irvin -Craig, to approve the Lease greement with the Town of Hancock for operation of groenboxes at the Hancock ransfer Station, as presented by the County Attorney. Unanimously approved. Dtion made by Commissioner Irvin -Craig, seconded by Snook, to adjourn at 448 .m. Unanimously approved. ounty Attorney Clerk