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HomeMy WebLinkAbout931123November 23, 1993 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:30 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin -Craig, Gregory I. Snook, and John S. Shank. . INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Shank, followed by the Pledge of Allegiance to the Flag by the full assemblage. RETIREMENT PLAQUE - C. JAY WILLMAN Alan Davis, Director of Personnel, presented an engraved pewter plate to C. Jay "Skip" Willman, who will be retiring from the Sheriff's Department after 17 years of service. On behalf of the Commissioners, Commissioner Roulette thanked Deputy Willman for his contribution to the County and offered best wishes on his retirement. APPROVAL OF MINUTES — NOVEMBER 8 & 9, 1993, AND NOVEMBER 15 & 16, 1993 Motion made by Commissioner Irvin -Craig, seconded by Snook, to approve the minutes of November 8 and 9, 1993, as submitted. Unanimously approved. Motion made by Commissioner Irvin -Craig, seconded by Snook, to approve the minutes of November 15 and 16, 1993, as corrected. Unanimously approved. RENEWAL OF CONTRACT FOR UNIFORMS - SHERIFF'S DEPARTMENT Motion made by Commissioner Bowers, seconded by Irvin -Craig, to approve the recommendation of the Purchasing Agent to renew the contract for Sheriff's Department Uniforms with Hoffman Clothiers, Inc., at the originally bid price. Unanimously approved. MARYLAND CONSERVATION CORPS APPLICATION Motion made by Commissioner Shank, seconded by Irvin -Craig, to authorize the submittal of an application for. the Maryland Conservation Corps program for a summer project to clean up debris at Camp Harding Park. Unanimously approved. OCTOBER 1993 YOUTH OF THE MONTH — UR1EAM SEIUERT Commissioner Iry n -Craig presented a Certificate of Merit to Brian Seibert in recognition of being selected as the October 1993 Youth of the Month as recommended by the Children's Council. Commissioner Irvin -Craig noted some of Brian's activities and accomplishments in school, church, and the community and congratulated him on being a superior rote model for all youth. Brian thanked the Commissioners and Children's Council for the award and introduced his parents. AUTO FLEET INSURANCE - BID AWARD Motion made by Commissioner Snook, seconded by Irvin -Craig, to award the bid for County Auto Fleet Insurance to Hartford Insurance Company who submitted the low bid of $93,867. Unanimously approved. RE/APPOINTMENTS - AREA AGENCY ON AGING ADVISORY COUNCIL Motion made by Commissioner. Shank, seconded by Snook, to appoint Della Wachter to the Area Agency on Aging Advisory Council for a 3 year term and to reappoint Raymond Hahne and William Frentz for 3 year terms, effective January 1, 1994. Unanimously approved. PROPERTY/CASUALTY INSURANCE REVIEW Alan Davis, Director of Personnel, and Annajean Bitner, Insurance and Safety Administrator, reviewed the major policies held by the County and included the premiums for the past 5 years. Mr. Davis pointed out that the overall costs have gone down due to the fact that the County's loss ratio is so low. He commended the efforts of Ms. Bitner, and stated that the safety programs she has helped to implement have contributed to the program's success. The Commissioners thanked Mr. Davis and Ms. Bitner for their management of the insurance programs and also thanked Insurance Committee members James Shiflett and Art Staymates, who were in attendance. BID AWARD — QUARANTINE RUNS FOR S.P.C.A. Motion made by Commissioner Snook, seconded by Bowers, to award the bid for construction of quarantine runs at the S.P.C.A. to Cumberland Valley Contracting, who submitted the low bid of $.99, and will utilize a variety of local contractors who are donating time and materials for this project. Unanimously approved. Barry Teach, County Administrator, noted that the bidder, requested that the money budgeted for this project be returned to the S.P.C.A., and the Commissioners agreed that this would remain in the Capital Improvements Program budget .for future projects for the S.P.C.A. NOVEMBER 23, 1993 MINUTES, CONT'D. CONVENE AS BOARD OF HEALTH Motion made by Commissioner Irvin -Craig, seconded by Snook, to convene sitting as the Board of Health at 10:16 a.m. and to keep separate minutes of this session. Unanimously approved. The Commissioners adjourned as the Board of Health and reconvened in Regular Session at 10:53 a.m. VISIT FROM SECRETARY MARK WASSERMAN - DEPT. OF ECONOMIC & EMPLOYMENT DEVELOPMENT Mark Wasserman, Secretary of the Department of Economic & Employment Development, met with the Commissioners. Commissioner Roulette thanked Secretary Wasserman for taking the time to come to Washington County and introduced the elected officials and Economic Development Commission members in attendance. Secretary Wasserman provided observations on Washington County and stated that there are only a handful of communities which can match the formula that exists in Washington County with regard to private and public sector involvement in promoting economic development. fie advised the Commissioners to continue to concentrate on marketing the 1-70/81 corridor and also to consider the Washington, D.C. area. He indicated that there is now a manufacturing initiative in the State and also a joint tourism marketing effort with Virginia and Pennsylvania on the Civil War battlefields. Commissioner. Roulette thanked Secretary Wasserman for his visit and for the assistance which the State provides to the County with economic development prospects. REQUEST FOR FUNDING — CEDAR LAWN WATER SYSTEM Lynn Palmer, Executive Director of the Sanitary District, and Victoria Malott, Administrative Assistant, met with the Commissioners regarding the Cedar Lawn Water System and the request made by the residents of this area for the County to help fund the project. Mr. Palmer stated that the project has been on their agenda for the past several years but has now been included with the Bower/Leonard Avenue Projects and is ready to proceed subject to the public hearing scheduledfor next week. Bob Leatherman, resident of the Cedar Lawn area, asked the County to provide additional monies per household for hook-up fees since the rate is higher than what originally was quoted in 1992. After discussion, the Commissioners took this matter under advisement. CITIZEN PARTICIPATION Mayor, Christopher Yeager, representing the Town of Sharpsburg, asked the Commissioners to intercede between the Town and the Sanitary District regarding the 13% administrative fees being charged by the Sanitary District for the water and sewer systems. Mayor Yeager stated that they feel this rate is too high and presented a copy of the letter the Town is sending to the Delegation to the General Assembly. The Commissioners asked the County Administrator to schedule a meeting between the parties involved to try to arrive at a reasonable solution. Commissioner Roulette was excused at 12:07 p.m. and Vice -President Bowers assumed the Chair. Donald Allensworth expressed his opinions regarding Secretary Wasserman's earlier comments. BID AWARD - COMMUNICATIONS EQUIPMENT Motion made by Commissioner Shank, seconded by Irvin -Craig, to award the bid for communications equipment to Ericsson G. E. Mobile Communications, Inc., who submitted the low bid of $9,595 - Item #1, $9,342 - Item #2, and $6,244 - Item #3. Unanimously approved. REAPPOINTMENT — RECREATION & PARKS BOARD Motion made by Commissioner Snook, seconded by Shank, to reappoint Marion Miller to the Recreation and Parks Board for a 3 year term. Unanimously approved. APPOINTMENT - BOARD OF EXAMINERS & SUPERVISORS FOR ELECTRICIANS Motion made by Commissioner Snook, seconded by Shank, to appoint James Elliott to the Board of Examiners & Supervisors For Electricians, to fill the unexpired term of Eleanor. Lakin extending to May 31, 1995. Unanimously approved. PAYMENT —IN —LIEU OF TAXES — NORTH HOLLY PLACE The Commissioners asked the County Attorney to meet with Barry Teach, County Administrator, and Richard Willson, Director of Housing & Community Development, regarding the Payment--in--Lieu of Taxes Policy for North Holly Place. CONSULTANT SELECTION - COURT HOUSE SIDEWALKS & RENOVATION PROJECT Motion made by Commissioner Snook, seconded by Shank, to select the firm of J.C. Burrey Architects, who submitted the low proposal of $9,250 for the Court House Sidewalk and Renovation project. Unanimously approved. NOVEMBER 23, 1993 MINUTES, CONT'D. MEMORANDUM OF UNDERSTANDING - BOCA BUILDING CODES Motion made by Commissioner Snook, seconded by Irvin -Craig, to approve the Memorandum of Understanding to agree to share the BOCA Codes adopted by Washington County with the State to help establish an information base. Unanimously approved. CONTRACT OF SALE - FEIGLEY PROPERTY Motion made by Commissioner Irvin -Craig, seconded by Shank, to approve the Contract of Sale for purchase of the Robert and Dorothy Feigley property for the price of $121,000, and to approve settlement, with funds to be taken from the Capital funds budgeted for the Lund tract, subject to public advertisement. Unanimously approved. RECESS — LUNCH The Commissioners recessed at 12:45 for lunch. AFTERNOON SESSION The Afternoon Session was convened at 1:23 p.m. by the Vice President, Ronald L. Bowers, with the following members present: Commissioners Linda C. Irvin -Craig, John S. Shank, and Gregory I. Snook. RESCIND MOTION - FEIGLEY PROPERTY Motion made by Commissioner Snook, seconded by Irvin -Craig, to rescind the action taken with regard to the Feigley property. Unanimously approved. RATIFICATION OF CONTRACT OF SALE - FEIGLEY PROPERTY Motion made by Commissioner Snook, seconded by Irvin -Craig, to ratify the Contract of Sale between the Board of County Commissioners and Robert and Dorothy Feigley for the purchase price of $121,000 and to authorize settlement. Unanimously approved. SOLE SOURCE PROCUREMENT - SHERIFF'S DEPARTMENT Motion made by Commissioner Shank, seconded by Irvin -Craig, to approve the sole source procurement for additional hardware and software for the Computer Aided Dispatch System at the Sheriff's Department from Keystone Information. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin -Craig reported on the Airport Commission meeting, the Historic Advisory Committee meeting, and the Drug & Alcohol Abuse Council meeting; Commissioner Snook reported on the Children's Council meeting and the Fire & Rescue Communications Advisory Council meeting; and Commissioner Shank reported on the Transportation Advisory Committee meeting and the Mental Health Authority. APPOINTMENTS — DRUG i ALCOHOL ABUSE ADVISORY COUNCIL Motion made by Commissioner Irvin -Craig, seconded by Snook, to appoint Charles Frederick and Ruth Cunningham to the Drug & Alcohol Abuse Advisory Council for 3 year terms. Unanimously approved. CONDITIONAL STREET ACCEPTANCE — SMITHFIELD ESTATES Motion made by Commissioner Shank, seconded by Snook, to conditionally accept 475 linear feet of Serenity Drive and 1,530 linear feet of Mattley Drive with a one year bond of $10,000, located in the Smithfield Estates Subdivision. Unanimously approved. BOARD OF EDUCATION - CIP BUDGET AMENDMENT Motion made by Commissioner Snook, seconded by Shank, to approve the amended Capital Improvements Program Budget as presented by the Board of Education. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin -Craig, seconded by Snook, to convene in Executive Session at 1:53 p.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating to Washington County, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Roulette arrived at 3:04 p.m. and assumed the Chair. Commissioner Bowers was excused from the Meeting at 3:1.2 p.m. NOVEMBER 23, 1993 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Snook, to reconvene in Regular Session at 3:44 p.m. Unanimously approved. REAPPOINTMENT - SANITARY COMMISSION Motion made by Commissioner Shank, seconded by Snook, to reappoint Paul. Waggoner to the Sanitary Commission for a 5 year term. Unanimously approved. CONTRACTED SERVICES - HANCOCK TRANSFER STATION Motion made by Commissioner Snook, seconded by Irvin -Craig, to award the contract for hauling services at the Hancock Transfer Station to Waste Management of the Shenandoah Valley, who submitted the low bid of $85/trip. Unanimously approved. BUDGET TRANSFER - CAPITAL BUDGET Motion made by Commissioner Shank, seconded by Snook, to transfer $500,000 from Debt Service to the General Fund appropriation to the CIP in FY 1993-94, and in FY 1992-93 this will be reflected as a budget appropriation paid in advance. Unanimously approved. TERMINATION OF CONTRACT - ALBERT HOBBS Motion made by Commissioner. Snook, seconded by Shank, to discontinue the contract of Albert Hobbs as a Rehabilitation Specialist for Housing & Community Development. Unanimously approved. ADJOURNMENT Motion made by Commissioner. Shank, seconded by Snook, to adjourn at 4:05 p.m. Unanimously approved. Coun" t Attorney Clerk