HomeMy WebLinkAbout931123 (1)November 23 , 1993
Hagerstown , Maryland 21740
Th e Regular Meeting of the Board of County Commissioners of Was hington County was
called to order at 9:30 a .m. by t he President , Richard E. Rou l ette, with the
following members present: Vice Preside nt Ronald L. Bo wers , and Commissloners
Linda C. Irvin-Craig , Gregory I. Snook, a nd J ohn S. Shank .
INVOCATION AND PLEDGE OF ALLEGIANCE
Th e Invocation was delivered by Commissioner Sha nk, followed by t he Pledge of
Allegiance to the Flag by t he full assemblage .
RETIREMENT PLAQUE -C. JAY WILLMAN
Al an Davis , Di rector of Personnel , presented an e ng raved pewter plate to c. Jay
"Sk ip" Willman, who will b e retiring from the Sheriff's Departme nt after 17 years
of service . On behalf of the Comm issioners , Commissioner Roulette thanked Deputy
Willman for his contributio n to the County and offet:ed best wi shes on h is
retirement .
APPROVAL OF MINUTES -NOVEMBER 8 & 9, 1993, AND NOVEMBER 15 & 16, 1993
Motion made by Commi ssioner Irvin-Craig, second ed b y Snook , to approve the
minutes of Novemb er 8 and 9, 1993 , as submi tted , Unan i mously approved.
Motion made by Commissioner Irvin-Craig, second ed by Snook, to approve t he
minutes of Novemb er 15 a nd 16 , 1993, as corrected . Unanimous ly approved.
RENEWAL OF CONTRACT FOR UNIFORMS -SHERIFF'S DEPARTMENT
Motion mad e by Commis sioner Bowers , second ed by Irvin-Craig, to approve the
recommend ation of the Purchasing Agent to renew t h e contract for Sheriff 's
Departme nt Uniforms with Hoffman Clothiers , I nc ., at the originally bid pri ce .
Unanimous ly approved .
MARYLAND CONSERVATION CORPS APPLICATION
Mo tion made by Comm issioner Sha nk, second ed by I rvin-Craig , to a uthorize the
submittal of an application for t h e Maryland Conservation Corps program for a
s ummer project to clean up debris at Camp Harding Park. Unanimousl y approved.
OCTOBER 1993 YOUTB OF Tim MONTH -BRJ[AlNI SEIBERT
Comm issioner I rvin-Craig presented a Certi f icate of Merit to Brian Seiber t in
recog nition of being selected as the October 1993 Youth of the Month as
recomm e nded by the Children's Council, Commi ssioner Irvin-C,::-aig noted some of
Brian 's activities and accomp lishments in school , church, and the comm unity and
congratulated him o n being a superior role model for al l youth. Brian t hanked
the Commissioners and Children's Council for the award and introduced his
parents .
AUTO FLEET INSURANCE -BID AWARD
Motion mad e by Comm issioner Snook, seconded by Irvin-Craig , to award the bld for
County Auto Fleet Insura nce to Hartford Insurance Company who submitted the low
bid of $93 ,867. Unanimous ly approved .
RE/APPOINTMENTS -AREA AGENCY OR AGING ADVISORY COUNCIL
Motion made by Comm issioner Sh ank , seco nded by Snook, to appoint Del l a Wach ter
to t he Area Agency on Aging Advisory Council for a 3 year term a nd to reappoint
Raymond Hahne a nd William Frentz for 3 year terms , effective January 1, 1994 .
Unanimo us ly approved ,
PROPERTY/CASUALTY INSURABCE REVIEW
Alan Davis , Director of Personn el , and Annajean Bitner, Insurance and Safety
Admi ni strator , reviewed the major policies held by the Co unty a nd included t he
premiums for t he past 5 years . Mr. Davis poi nted out t hat t he overall costs have
gone down du e to the fact t hat the County's loss ratio is so low. He commended
t h e efforts of Ms . Bitner and stated t hat the safety programs s he has helped to
impleme nt h ave contributed to t h e program's s uccess . The Commissioners thanked
Mr . Davis a nd Ms . Bitner for their man agement of the insurance programs and also
thanked Insurance Committee members James Shif l ett a nd Art Staymates , who were
i n attendance .
BID AWARD -QUARANTINE RUNS FOR S.P.C.A.
Motion made by Commis sioner Snook , seconded by Bowers , to award t he bid for
cons truction of quarantine runs at t he S . P. C. A. to Cumberl a nd Valley Co ntracting ,
who submitted t he low bid of $. 99 , and will utilize a variety of local
contractors who are donating time a nd materials for this project. Un a nimo us ly
approved . Barry Teach, Co unty Administrator , noted t hat the bidder requested
t hat the money budgeted fo,::-t h is p,::-oject be returned to the S.P.C.A., and the
Comm issioners agreed that this would remain in t h e Capital I mprovements Program
budg et for f.uture projects for the S.P.C.A.
NOVEMBER 23 , 1993
MINUTES , CONT'D .
CONVENE AS BOARD OF HEALTH
Motion made by Commissioner Irvin-Craig , seco nd ed by Snook , to convene sitting
as the Board of Health at 10:16 a.in. and to keep sepa-rate minutes of this
session . Unanimously approved .
The Commissioners adjourned as t he Board of Health and reconv ened in Regular
Session at 10:53 a .m.
VISIT FROM SECRETARY MARK WASSERMAN -DEPT. OF ECONOMIC & EMPLOYMENT DEVELOPMENT
Mark Wasserman, Secretary of the Department of Economic & Employment Development ,
met with the Commissioners . Commissioner Roulette thanked Secretary Wasserman
for taking the t i1ne to come to Washington County and i ntroduced the elected
oEficials and Eco nomic Development Commission memb ers in attendance. Secr~tary
Wasserman provided observations on Washington County and stated that there are
only a handful of communities which can match the formula t hat exists in
Was hington County wi th regard to private and public sector involvement i n
promoting economic development . He advised the Comrnissioners to continue to
concentrate on marketing t h e I-70/81 corridor and also to consider the
Was hington, D.C. area . He indicated that there is now a manufacturing initiative
in the State and also a joint tourism marketing effort with Vi -rginia and
Pennsylvania on the Civil War battlefields. Commissioner Roulette thanked
Secreta~y Wasserman for his visit and for the assistance which the State provides
to the County with economic development prospects .
REQUEST FOR FUNDING -CEDAR LAWN WATER SYSTEM
Ly nn Palmer , Executive Director of the Sanitary District , and Victoria Malott,
Administrative As sistant, me t with the Commissioners regarding the Cedar Lawn
Water Syste1n and the request made by the resi.dents of this area for the Cou nty
to help fund the project . Mr . Palmer stated that the project has been on their
agenda f or the past several years but has now been included with the
Bower/Leonard Avenue Projects and i.s ready to proceed subject to the public
hearing scheduled for nex t week . Bob Leatherman , resident of the Cedar Law n area,
asked the County to provide additional monies per household for hook-up fees
since the rate is higher than what or. ig i nal ly was quoted in 1992. After
discussion , the Commissioners took this matter under advisement.
CITIZEN PARTICIPATION
Mayor Christopher Yeager , representing the Town of Sharpsburg , asked the
Commissioners to intercede between the Town and t he Sanitary District regardi ng
the 131 administrative fees being charged by the Sanitary District for t he water
and sewer systems . Mayor Yeager stated that they feel this rate is too high and
presented a copy of the letter the Town is send i ng to the Delegation to the
General Aosembly. The Commissioners asked t he County Administrator to schedule
a meeting between the parties involved to try to arrive at a reasonable solution.
Commissioner Roulette was excused at 12: 07 p .m . a nd Vice-President Bowers assumed
the Chair.
Donald Allensworth expressed his opinions regat:"ding Secretary Wasserman's earlier
comments .
BID AWARD -COMMUNICATIONS EQUIPMENT
Motion made by Commi ssioner Shank, seconded by Irvin-Craig , to award the bid for
comm unica tions equipment to Er.icsson G. E. Mobile Communications, Inc., wh o
submitted the low bid of $9,595 -Item #l , $9p42 -Item #2 , and $6,244 -Item #3.
Unanimously approved .
REAPPO INTMENT -RECREATION & PARKS BOARD
Motion mad e by Commissio ner Snook , seconded by Shank, to reappoint Marion Miller
to t he Recreation and Parks Board for a 3 year term. Unanimously approved .
APPOINTMENT -BOARD OF EXAMINERS & SUPERVISORS FOR ELECTRICIANS
Motion mad e by Commissioner Snook, seconded by Shank, to appoint James Elliott
to the Board of Examiners & Supervisors For Electricians , to fill the unexpired
term of Eleanor Lakin extending to May 31, 1995. Unanimously approved,
PAYMENT-IN-LIEU OF TAXES -HORTH HOLLY PLACE
The Commissioners asked the County Attorney to 111eet with Barry Teach , Cou nty
Administrator , and Richard Willson , Director of Housing & Community Development ,
regard 'ng the Payment-in-Lieu of Taxes Policy tor North Holly Place.
CONSULTANT SELECTION -COURT BOOSE SIDEWALKS & RENOVATION PROJECT
Motion made by Commission er Snook, seconded by Shank, to select the firm of J.C .
Burrey Architects , who submitted the low proposal of $9 ,250 for the Court House
Sidewa lk and Renovation project. UnanirnousJy approved.
NOVEMBER 23 , 1993
MINUTES , CONT 'D.
MEMORANDUM OF UNDERSTANDING -BOCA BUILDING CODES
Mot ion made by Commissioner Snook , seco nded by Irv in-era ig , to approve the
Memorandum of Understanding to agree to share the BOCA Codes adop ted by
Washington County with t he State to he lp establish a n . information base.
Unanimously approved .
CONTRACT OF SALE -FEIGLEY PROPERTY
Motion mad e by Commissioner Irvin-Craig, seconded by Shank , to approve t he
Co ntract of Sale for purchase of the Robert a nd Dorothy Faigley property for the
price of $121 ,000, a nd to approve settlement , with f unds to be taken from the
Capital funds budgeted for t he Lund tract , subject to public advertiseme nt.
Unanimously approved.
RECESS -LUNCH
The Commissioners recessed at 12:45 for lunch .
AFTERNOON SESSI ON
The Afternoon Session was convened at 1:23 p .m. by the Vice Pres ident , Ronald 1 .
Bowers , with the followi ng me mbers present: Commissioners Linda C. Irvin-Craig,
John S. Shank, and Gregory I . Snook.
RESCIND MOTION -FEIGLEY PROPERTY
Motion made by Comm issioner Snook , seconded by Irvin-Craig, to rescind t he action
taken with regard to the Feigley property. Unanimously approved .
RATIFICATION OF CONTRACT OF SALE -FEIGLEY PROPERTY
Mot i.on made by Co mmissioner Snook, seconded by Irv i n-Craig , to rat i f.y the
Contract of Sale between the Board of County Commissioners and Robert and Dorothy
Feigley for the purchase price of $121 ,000 and to authori.ze settlement.
Unanimously approved .
SOLE SOURCE PROCUREMENT -SHERIFF'S DEPARTMENT
Motion made by Comm issioner Shank, seconded by Irvin-Craig, to approve the sole
source procurement for additional hardware and software for the Computer Aided
Dispatch Syste1n at the Sheriff 's Depar tment from Keystone Information.
Unanimously approved .
BOARD/COMMISSION REPORTS
Comm issioner Irvin-Craig reported on the Airport Comm ission meeting, the Historic
Advisory Co mmittee meeting, a nd the Drug & Alcohol Abu se Council mee ting;
Commissioner Snook reported on t h e Ch ildren's Council meeting a nd the Fire &
Rescue Communications Advisory Council meeting; and Commissioner Shank reported
on t he Transportation Advi.sory Co1r11n ittec meeting a nd the Mental Hea lth Authority .
APPOIN'l'MEHTS -DRUG & A.I.COBOL ABUSE ADVISORY COUNCIL
Motion made by Commissioner Irvin-Cr aig , seconded by Snook , to appoint Charles
Frederick a nd Ruth Cun n ingham to the Drug & Alcohol Abus e Advisory Council for
3 year t e rms . Unanimously approved ,
CONDITIONAL STREET ACCEPTANCE -SMITHFIELD ESTATES
Mot ion mad e by Co rnmiss ioner Shank, seconded by Snook , to conditionally accept 4 7 5
linear feet of Serenity Drive and 1 ,530 line ar feet of Mattley Drive with a o ne
year bond of $10 ,000 , located in the Smithfield Estates Subdivision. Una nimously
approved .
BOARD OF EDUCATION -CI P BUDGET AMENDMENT
Motion mad e by Commissioner Snook , seconded by Shank, to approve the amended
Capital Improvements Program Budg e t as presented by the Board of Education.
Unanimous ly approved .
CONVENE IN EXECUTIVE SESSION
Motion made by Comm i ss ioner Irvin-Craig , seconded by Snook , to convene in
Executive Session at 1:53 p .m. with regard to personnel a nd property matters , to
confer with t he Cou nty Attorney to obtain legal adv ice , a nd to cons idet:
bus inesses relocating to Was hi ngton County, i n accordance with Section 10 .508 of
the State Government Article of the Annotated Code of Maryland , Unanimous ly
approved.
Commissioner Roulette arrived at 3:04 p.m. and assumed the Chair.
Com~issioner Bowers was excused from the Meeting at 3:l2 p.m.
I
NOVEMBER 23 , 19 93
MINUTES , CONT'D.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Shank , seconded by Snook, to reconvene in Regular
Session at 3:44 p .rn. Unanimously approved.
REAPPOINTMENT -SANITARY COMMISSION
Motion mad e by Commissioner Shank , seconded by Snook, to reappoint Paul Waggoner
to the Sanitary Commission for a 5 year term. Unanimously approved .
CONTRACTED SERVICES -HANCOCK TRANSFER STATION
Motion made by Commissioner Snook, seconded by Irvin-Craig, to award the contract
for hauling services at the Ha ncock Transfer Statio n to Waste Manag ement of the
Shenandoah Valley, who submitted the low bid of $85/trip. Unanimous ly approved.
BUDGET TRANSFER -CAPITAL BUDGET
Motion made by Commi ssioner Shank, seconded by Snook, to transfer $500 ,000 from
Debt Service to the General Fund appropriation to the CIP in FY 1993-94, and i n
FY 1992-93 this will be reflected as a budget appropriation paid in advance .
Unanimously approved ,
TERMINATION OP CONTRACT -ALBERT HOBBS
Motion made by Commissioner Snook, seconded by Shank,
of Albe rt Hobbs as a Rehabilitation Specialist
Development . Unani,nously approved.
ADJOURNMENT
to d iscont t nu e the cont r.ac t
for Hou sing & Community
Motion made by Commissioner Shank, second ed by Snook , to adjourn at 4:05 p.m.
Unanimo usly approved,
Count Attorney
t
-.: ~4 -J \_ \\,~ Cl.erk