HomeMy WebLinkAbout931102November 2, 1993
Hagerstown, Maryland 21740
The Regular Meeting of the Board of County Commissioners of Washington County was
called to order at 9:00 a.m. by the President, Richard E. Roulette, with the
following members present: Vice President Ronald L. Bowers, and Commissioners
Linda C. Irvin -Craig, Gregory I. Snook, and John S. Shank.
INVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by Commissioner Shank, followed by the Pledge of
Allegiance to the Flag by the full assemblage.
INTRODUCTION -- WASHINGTON COUNTY SUPERVISOR FOR WESTERN MARYLAND CONSORTIUM
Peter Thomas► Executive Director of the Western Maryland Consortium, introduced
James Cannon, the new Washington County Supervisor for the Consortium. The
Commissioners congratulated Mr. Cannon on his new position.
MOBILE RADIOS — SOLE SOURCE PROCUREMENT
Karen Luther, Purchasing Agent, and Pete Loewenheim, Supervisior of
Communications Maintenance, met with the Commissioners regarding the procurement
of mobile radios under Section 1.106.1(A)(2) of the Code of Public Local Laws of
Washington County. Ms. Luther stated that this section allows for sole source
procurement when the compatibility of equipment, accessories, or replacement
parts is the paramount consideration. Mr. Loewenheim stated that Motorola has
notified him that they are discontinuing the Syntor X9000 which the
Communications Maintenance Department uses extensively and asked that they be
authorized to accept an offer made by Motorola to hold prices at the 1991 price
and allow purchase of enough units to take the County into the future.
Motion made by Commissioner Snook, seconded by Bowers, to approve the sole source
procurement for mobile radios and accessories from Motorola under Section
1.106.1(A)(2) of the Code of Public Local Laws of Washington County, contingent
upon review of the lease by the County Attorney. Unanimously approved.
BID AWARD - GASOLINE, DIESEL, KEROSENE, MOTOR & INDUSTRIAL OILS
Motion made by Commissioner Snook, seconded by Irvin -Craig, to award bids to the
following low bidders: Gasoline - MG Refining & Marketing - $277,194.98; Diesel
and Kerosene - MG Refining & Marketing - Total. $375,558.6855; and Motor/
Industrial Oils - Ewing Oil Co., Inc. - $31,616.46. Unanimously approved.
OLD FORGE ROAD BRIDGE REPLACEMENT
Terry McGee, County Engineer, and Gary Rohrer, Chief, Division of Public Works,
met with the Commissioners regarding the Old Forge Road Bridge. Mr. McGee stated
that the bridge was scheduled for rehab but they found after testing that it
needs to betotally replaced. He said that the County could do the project using
local funds for an estimated cost of $229,000 or use Federal aid funds for an
estimated $316,000 of which the County share would be $119,000. Mr. McGee
recommended using local funds to do the project citing the additional manhours
and time involved in using Federal funding. After discussion, the Commissioners
asked Mr. McGee to obtain prices from a consultant for doing the entire project
and to give an estimate of time involved in manhours for his staff using Federal
aid.
CONSULTANT SELECTION - TOTAL QUALITY MANAGEMENT (TQM) TRAINING
Motion made by Commissioner Shank, seconded by Irvin -Craig, to accept the low
proposal from Hagerstown Junior College in the amount of $5,000 for Total Quality
Management (TQM) training for County employees. Unanimously approved.
SOLID WASTE NA1&GEHT PLAN UPDATE
Robert Arch, Director of Planning, and Robert Davenport, Director of Solid Waste
Management, appeared before the Commissioners to review the letter from the State
Department of the Environment indicating that the County's Solid Waste Management
Plan Update was approved with the exception to the Plan of Action dealing with
EPA criteria for Municipal Solid Waste Landfills. The Commissioners discussed
the letter and asked Mr. Arch to prepare a response that the County intends to
comply with the time frame to amend the plan.
RECLAMATION LANDFILL PERMIT STATUS
Robert Davenport, Director of Solid Waste
reclamation landfill permit and reminded
Environment public hearing scheduled for
County accept materials permitted by the
is now required. Mr. Davenport also sugg
the facility which will be needed in the
Management, discussed the status of the
the Commissioners of the Department of
November 16. He recommended that the
state for rubble landfills since a liner
?sted that the County select a name for
near future for State documents.
NOVEMBER 2, 1993
MINUTES, CONT'D.
REQUEST TO DELEGATION - INCREASE IN COMMISSIONERS' SALARY
The Commissioners discussed the request to be made to the Delegation to the
General Assembly at this evening's meeting to increase the salary of the Board
of County Commissioners elected for the 1994-98 term of office. Commissioner
Roulette suggested that instead o.E requesting a certain amount that they may want
to set the salary at a percentage of a Delegate's salary to take the matter out
of the political arena. The Commissioners considered various methods including
90% of a Delegate's base pay or to establish a base pay which would be adjusted
based on an established national cost of living. The Commissioners suspended
discussions at this time in order to hold Citizen Participation which was
scheduled for 11:00 a.m.
CITIZEN PARTICIPATION
Susan McConnell, a resident of Glenside Avenue, presented a petition requesting
that the Commissioners designate Glenside Avenue as a dead end street with an
entrance only on West Oak Ridge Drive. Ms. McConnell stated that Glenside Avenue
is being used as a short-cut to avoid Halfway Boulevard and they are concerned
for the safety of the children in this residential area. The Commissioners
agreed to forward this request to the Transportation Advisory Committee for its
recommendation.
Christopher Yeager, Mayor of Sharpsburg, stated that the Town Council voted to
officially petition the Commissioners to initiate a full audit of the Washington
County Sanitary Commission. Mayor Yeager stated that this request is made in
response to the proposed sewer and water rate increases planned for Subdistrict
4-1 (Sharpsburg/Keedysville) and feels additional public hearings are warranted.
Commissioner Roulette explained the reasons for the proposed increase in fees and
suggested possible alternatives which the Sanitary District is considering to
help lower costs.
Donald Allensworth commented on the TQM proposals, a law sui.t in Frederick
County, and the banking industry.
CONTINUED DISCUSSION - PROPOSED SALARY INCREASE
The Commissioners resumed their deliberation of a request for a salary increase
for the 1994-98 Board of County Commissioners to the Delegation to the General
Assembly. After further discussion, the Commissioners agreed to present the
concepts discussed to the Delegation without requesting a specific salary
increase.
RECESS - LUNCH
The Commissioners recessed at 11:52 a.m. for lunch.
AFTERNOON SESSION
The Afternoon Session was convened at 12:47 p.m. by the President, Richard E.
Roulette, with the following members present: Vice President Ronald L. Bowers,
and Commissioners Linda C. Irvin -Craig, John S. Shank, and Gregory I. Snook.
CONSULTANT SELECTION — RECORD KEEPING AND ACTUARIAL SERVICES
Motion made by Commissioner Bowers, seconded by Snook, to accept the Coordinating
Committee's recommendation to select William M. Mercer, Inc., who submitted the
low proposal of $10,300 for the first year, $10,500 for the second year, and
$10,700 for the third year, for actuarial and record keeping services.
Unanimously approved.
RECREATION SUPERVISORY - AUTHORITY TO ADVERTISE POSITION
The Commissioners gave their authorization to advertise the position of
Recreation Supervisor due to the resignation of Jamie Shyda.
APPROVAL OF MINUTES — OCTOBER 26, 1993
Motion made by Commissioner Irvin -Craig, seconded by Snook, to approve the
minutes of October 26, 1993, as submitted. Unanimously approved.
APPOINTMENTS— ADVISORY COMMITTEE TO THE BOARD OF HEALTH
Motion made by Commissioner Shank, seconded by Irvin -Craig, to reappoint Adele
Donnelly, Charlotte Horst, Jean Kaylor, Raymond Parks, and Charles Rouzer, to the
Advisory Committee to the Board of Health for 3 year terms. Unanimously
approved.
REAPPOINTMENTS - AIRPORT COMMISSION
Motion made by Commissioner Shank, seconded by Snook, to reappoint Edward Henson
and Richard Funkhouser to the Airport Commission for 3 year terms. Unanimously
approved.
NOVEMBER 2, 1993
MINUTES, CONT'D.
LINE ITEM TRANSFERS — AIRPORT
Motion made by Commissioner Snook, seconded by Bowers, to approve the following
line item transfer, as requested by the Airport Manager, to transfer $5,000 from
CIP Account #40-5-3100-582-042 as follows - $826 for modifications to the heating
system in the new terminal, $1,103 to replace the roof in the .pilot's lounge, and
$3,071 to Security Fence, Account 40-5-3100-580-006. Unanimously approved.
BOARD/COMMISSION REPORT
Commissioner Bowers reported on the Planning Commission meeting.
REQUEST TO CONVEY BOBWHITE LANE
The Commissioners agreed to allow the County Attorney to proceed with conveyance
of Bobwhite Lane, an unimproved County lane, to adjacent property owners, as
requested. Unanimously approved.
CONVENE IN EXECUTIVE SESSION
Motion made by Commissioner Snook, seconded by Irvin -Craig, to convene in
Executive Session at 1:17 p.m. with regard to personnel and property matters, to
confer with the County Attorney to obtain legal advice, and to consider
businesses relocating to Washington County in accordance with Section 10.508 of
the State Government Article of the Annotated Code of. Maryland. Unanimously
approved.
Commissioner Bowers was excused from the Meeting at 2:44 p.m.
RECONVENE IN REGULAR SESSION
Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular
Session at 4:32 p.m. Unanimously approved.
STATE HIGHWAY ADMINISTRATION — REFINANCING BONDS
Motion made by Commissioner Snook, seconded by Irvin -Craig, to enter into an
agreement to allow the County to participate in State Highway Administration
refinancing bonds. Unanimously approved.
APPOINTMENT — DRUG & ALCOHOL ABUSE ADVISORY COUNCIL
Motion made by Commissioner Shank, seconded by Snook, to appoint Jennifer Hilton
to the Drug & Alcohol Abuse Advisory Council as a student representative.
Unanimously approved.
PROMOTION - BUS DRIVER
Motion made by Commissioner Shank, seconded by Snook, to promote Sherry Smith
from Part-time to Full-time Bus Driver at the County Commuter to fill an existing
vacancy. Unanimously approved.
RECESS
The Commissioners recessed at 4:34 p.m.
EVENING SESSION - MEETING WITH DELEGATION TO THE GBNBRAL ASSEMBLY
The Evening Session was convened at 7:00 p.m. by the President, Richard E.
Roulette, with the following members present: Vice President Ronald L. Bowers,
and Commissioners Linda C. Irvin -Craig, John S. Shank, and Gregory I. Snook.
Members of the Delegation to the General Assembly in attendance were Senator John
Derr, and Delegates Peter Callas, Bruce Poole, and Anita Stup.
The Commissioners discussed a salary increase for the 1994-98 Board of County
Commissioners and suggested establishing a formula or system to deal with this
issue. Commissioner Roulette stated that suggestions had been discussed on
making the salary a percentage of a Delegate's salary or establishing a base
salary and then apply the increase to the cost of living based on a national
standard. Delegate Poole suggested that the County appoint an independent group
of County citizens to look at the Commissioners' salary rather than tying it into
a Delegate's salary. Sheriff Mades requested a salary increase for the Sheriff's
position from $35,000 to $50,000 and State's Attorney, Kenneth Long, requested
that the State's Attorney's salary be increased from 80% to 90% of a District
Court Judge's salary.
Commissioner Roulette presented recommendations to change the Forest Conservation
Ordinance to request that properly zoned industrial land in the Urban Growth Area
be exempt as well as the Regional Airport due to FAA regulations, and to change
the definition of trees planted on individual lots.
The Commissioners also presented an amendment to the Public Local Laws regarding
advertising requirements, changes in the billing procedures for hazardous
material spills, amendments to the Sanitary District law, and on waivers of
permits for coin -operated amusement devices which are for sale.
NOVEMBER 2, 1993
MINUTES, CONT'D.
Sheriff Mades presented his requests for legislation regarding users of private
alarm systems, legislation providing authority for Board of License Commissioners
to regulate attire, conduct, and entertainment where alcoholic beverages are
served, and legislation regarding disposal of abandoned/recovered property.
Sheriff Mades also requested State-wide legislation regarding authority to recall
traffic warrants in the same manner as criminal warrants and authorizing
Washington County to charge inmates medical fees as is already done in Charles
County.
Todd Hershey, County Treasurer, requested amendments to the Tax -General Article
of the Annotated Code of Maryland regarding foreclosure sales and procedures.
Commissioner Roulette asked that the time frame for updates to the Water. & Sewer
Plan, the Recycling Plan, and the Solid Waste Management Plan be amended to
increase the time for updates from 2 to 3 years. The Commissioners also reviewed
requests for the State to pick up costs for the Election Board, Circuit Court and
the State's Attorney's office, on matching grants for incubator facilities,
changes to the CDBG program, and a "Ready Access" loan program for disabled
citizens. Delegate Callas reviewed other requests for legislation which the
Delegation has received, and informed the Commissioners that the Delegation will
hold a public hearing on November 20.
ADJOURNMENT
Motion made by Commissioner Snook, seconded by Shank, to adjourn at 8:17 p.m.
Unanimously approved.
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County Attorney
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Clerk