HomeMy WebLinkAbout931102November 2 , 1993
Hag erstown , Maryland 21740
The Reg ular Meeting of the Board of County Commi ssi oners of Wa s hington Co unty wa s
called t o order at 9:00 a .m. by the President, Richard E. Roulette, with the
following members present: Vice Preside nt Ro nald L. Bowers , and Commissione rs
Linda c. Irvin-Craig , Gregory I . Snook, a nd J ohn s . Shank .
INVOCATION AND PLEDGE OF ALLEGI ANCE
The Invocation was delivered by Commi ssioner Sha nk, followed by t h e Pledge of
Allegiance to the Flag by the ful l assemb lage .
INTRODUCTION -WASHINGTON COUNTY SUPERVISOR FOR WESTERN MARYLAND CONSORTIUM
Peter Thomas , Execut1ve Di rector of t he Western Ma ryland Consortium, introduced
J ames Cannon, the new Was hington County Supervisor for the Consorti um. The
Commi ssioners congratulated Mr . Ca nnon on h is new positi on.
MOBILE RADJ:05 -SOLE SOORCE PROCUREMENT
Karen Luther , Purchas ing Ag ent , and Pete Loewenh eirn , Supervisior of
Colllmunications Maintenance , ine t with the Com mi ss ioners regarding the procuremen t
of mob ile radios under Section l.106 ,l (A)(2 ) of the Code of Public Local Laws of
Was hington County. Ms. Luthe r stated that thi s section allows for sol e source
procurement when t h e compatibil ity of equipme nt , accessories , or replacement
parts is the paramount consideration. Mr . Loewenheim stated that Motorola has
notified h i m t hat they are discontinuing the Sy ntor X9 000 which the
Communi cations Mainte nance Departm ent uses extens i vely and asked that t hey be
authorized to accept an offer mad e by Mot orola to hold prices at the 1991 price
a nd a llow purchase of enough units to take the County i nto the future .
Mot ion mad e by Comm issioner Snook, seconded by Bowers , to approve the sol e sourc e
proc urerne nt for mob i 1 e 't"ad ios a nd accessories front Motorola under Sect ion
l.106.l(A )(2 ) of t h e Code of Public Local Laws of Washing t on Cou nty , contingent
upon r evie w of the lease by the County Attorney. Un a nimously approved .
BID AWARD -GASOLINE, DIESEL, KEROSENE, MOTOR & INDUSTRIAL OILS
Motion made by Comm issioner Snook, seconded by Irvin-Craig , to a ward bids to the
fo llowing low bidde r s : Ga soline -MG Ref ining & Marke ting -$277,194.98r Diesel
and Kerosene -MG Refining & Marketing -Total $375 ,55 8,6855; and Motor/
I ndus trial Oils -Ewing Oil Co., Inc . -$31,616.46. Un animously approved .
OLD FORGE ROAD BRIDGE REPLACEMENT
Terry McGee , County Engineer , and Gary Rohrer , Chief , Divis i o n of Public Works ,
met wi th t h e Comm i ssioners regard ing the Old Forge Road Bridge. Mr . McGee s tated
t hat t he bridge was scheduled for rehab but they fo und after testi ng that it
needs to be.totally replaced. He said that the County could do t h e project us ing
local funds for a n es timated cost of $229 ,000 or use Fed eral aid funds for. a n
est imated $31 6 ,000 of wh ich the County s hare would b e $119,000. Mr , McGe e
recommend ed using local funds to do the project cit ing the additional ma nhours
a nd time involved in using Federal fund ing . After discussion, t h e Commi ss i oners
asked Mr. McGee to obtain prices from a cons ultant for doing t h e e ntire project
a nd to giv e a n est imate of time involved in manhours for his staff us ing Federal
aid.
CONSULTANT SELECTION -TOTAL QUALITY MANAGEMENT (TQM) TRAINING
Motion made by Commissioner Shank, seconded by Irv in-Craig, to accept the l ow
proposal from Hagerstown Junior College in the amount of $5,000 for Total Quality
Management (TOM) training for Cou nty empl oyees . Una n i mously a pproved .
SOLID WASTE MARAGllllKERT PIAN UPDATE
Rob ert Arch, Director of Planning , and Robert Da venport , Director of So lid Waste
Manag eme nt , appeared before the Commi ss ioners to revie~ the l e tter from the State
Dep artment of t he Environm e nt i ndicating t hat the County 's Solid Waste Ma nagement
Plan Update was approved with the exception to the Plan of Action dealing with
EPA criteria for Municipal Solid Waste Land fills . The Comm issioners di sc ussed
the l etter and asked Mr . Arch t o prepare a response that the Co unty intends to
comply wi th the time frame to amend the plan.
RECLAMATION LANDFILL PERMIT STATUS
Robert Davenport , Director of Solid Wa ste Management , discussed t he status o f the
reclamation land f ill permi t a nd r emind ed the Commi ssioners of the Departme nt of
Environm ent public hear ing scheduled for Nov ember 16 . He recomm e nded t hat the
Co unty acc ept materials permitted by t h e State for rubble land£ ills s ince a liner
is now required . Mr , Dav~nport a l so s uggested that the Co unty sel ect a nam e for
the facility wh ich will be need ed in t h e near future for State docum e n ts .
NOVEMBER 2 , 1993
MINUTES , CONT 'D,
REQUEST TO DELEGATION -INCREASE IN COMMISSIONERS' SALARY
The Comm issioners discussed the request to be made to the Delegation to the
General Assembly at t h is evening 's me et ing to increase the salary of the Board
of Cou nty Commissioners e l ected for the 1994-98 term of office .. commissioner
Roulette suggested t h at instead of .reques ting a certain amou nt t hat they may want
to set the s alary at a percentage of a Delegate 's salary to take the matter out
of the political arena. The Co mmissioners considered various methods including
90% of a Del egate 's base pay or to establish a base pay which would be adjusted
based on an established national cost of living. The Commissioners suspended
discussions at this time i n order to hold Citizen Participation which was
scheduled for 11 :00 a .m.
CITIZEN PARTICIPATION
Su s an McConnell , a resident of Glenside Avenue, presented a petition requesting
t hat the Commissioners designate Glenside Avenue as a dead end street with a n
entrance only on Wes t Oak Ridge Drive . Ms . McCo nn ell stated that Glenside Avenue
is being used a s a short-cut to avoid Halfway Boulevard and they are concerned
for the safety of the c h ildren i n this residential area. The Commissioners
agreed to forward this request to the Transportation Advl sol:'y Committee f or its
recommendation .
Ch ris topher Yeager , Mayor oE Sharpsburg , stated t h at the Town Council voted to
officially petition the Commi ssioners to i nitiate a ful l audit of the Wa s hington
County Sa nitary Commis sion. Mayor Yeager s tated that this request is mad e in
response to the proposed sewer a nd water rate increases plann ed for Subdistrict
4-1 (Sharps burg/Keedysville ) and fee ls additional public hearings are warranted .
Commissioner Roule tte explained the reasons for the propos ed increase in fees and
s ugg est ed possible alternatives which the Sanitary District is considering to
help lower costs .
Donald Alle ns wo r th commented on t he TOM proposals , a law s uit in Frederick
County, and the banking i ndustr y.
CONTINUED DISCUSSION -PROPOSED SALARY I NCREASE
The Commi ss ioners resumed their deliberation of a .request for a salary i ncrease
for the 1994-98 Board oE Count y Commissioners to the Delegat ion to the General
Assembly. After Eurther discuss ion, the Comrniss ioners agreed to present the
concepts discus sed to the De l egat i on without requesting a s pecific salary
i ncrease .
RECESS -LUNCH
The Commi ss i o ners recessed at 11:52 a .m. for lunch .
AFTERNOON SESSION
The Afternoon Session was co nve ned at 12 :47 p .m. by t he Preside nt, Richar d E.
Roul ette , with the followi ng membe rs present: Vice President Ronald L. Bowers,
and Commiss ioners Linda C. trvin-C.raig, John S. Shank, and Gregory I . Snook.
CONSULTANT SELECTION -RECORD DBPIRG ARD ACTlllJARIAL SERVI CES
Motion mad e by Commissioner Bo we rs , seconded by Snook , to accept the Coordinati ng
Committee 's recommendat i on to select William M. Mercer , Inc., who submitted the
low proposal of $10 ,300 for the Eirst year , $10 ,500 f or the second year , and
$10,700 for the third year , for actuarial and record keeping s~rvices .
Unanimously approved .
RECREATION SUPERVI SORY -AUTHORITY TO ADVERTISE POSITION
The Commissioners gave their authorization to advertise the pos ition of
Recreation Supervisor due to t he res ignation of Jamie Shyda.
APPROVAL OP MINUTES -OCTOBER 26, 1993
Motion mad e by Commi ss loner Irv in-C raig,
minutes of October 26 , 1993, as s ubmi tted .
second ed by Snook , to approve the
Unanimously approved .
REAPPOI NTMENTS -AW'.D:SORY COIINI TT£B 'l'O THE BOARD OF UEALTR
Moti on mad e by Commissioner Shank , seconded by I rvin-Craig, t o reappoi nt Adele
Donn e lly , Charlotte Horst , J ean Kaylor , Raymond Parks, and Charles Rouzer , to the
Advisory Committee to the Board of He alth for 3 year: terms. Unanimously
approved .
REAPPOINTMENTS -AIRPORT COMMISS ION
Motion mad e by Commissioner Shank , second ed by Snook, t o r eappoint Edward Henson
and Richard Funkhouser to the Airport Commission for 3 year terms . Unanimously
approved.
NOVEMBER 2, 1993
MINUTES, CONT 'D.
LINE ITEM TRANSFERS -AIRPORT
Motion mad e by Commissioner Snook, seconded by Bowers , to approve the followi ng
line item transfer , as requested by the Airport Manag er , t o transfer $5,000 from
CIP Account #4 0-5-3100-58 2-04 2 as follows -$ 8 26 for mod if ica t ions to t he heating
system in the new t erminal, $1 ,103 to replace the roof in t he pilot 's lounge , and
$3,071 t o Security Fence , Account 40-5-3100-580-006. Unanimo usly approved .
BOARD/COMMISSION REPORT
Commissioner Bowers reported on t he Planning Commission meeting.
REQUEST TO CONVEY BOBWBIT£ JANE
Th e Commissioners agreed to allow the County Attorney to proceed with conveyance
of Bobwhite Lane, a n unimproved County lane , to adjacent property owners, as
requested. Unanimously approved .
CONVENE IR EXECUTIVE SESSI ON
Mot ion mad e by Commissioner Snook, seconded by Irv in-Craig , to convene in
Executive Session at 1:17 p .m. with regard to personnel and property ma tters , t o
confer with t he Cou nty Attorney to obtain legal advice , and to cons id er
businesses rel ocating to Wa shingto n County i n accordance with Section 10.508 of
t he State Government Article of the Annotated Code of Maryland. Unanimous ly
approved.
Commissioner Bowers wa s excused from t h e Meeti ng at 2:44 p.m .
RECONVENE IN REGOLAR SESSION
Moti o n made by Commissioner Snook, seconded by Shank, to reco nv ene i n Regular
Session at 4 :32 p .m. Unanimously approved,
STATE HIGHWAY ADM I NISTRATION -REFINANCING BONDS
Motion made by Commissioner Snook, second ed by Irvin-Craig, to enter i nto an
agreement to allow the County to participate i n State Highway Administration
refi nancing bonds. Una nimously approv ed .
APPOINTMENT -DRUG & ALCOHOL ABUSE ADVISORY COUNCIL
Mot i o n made by Comm issioner Shank, second ed by Snook, to appo int J e nnifer Hilton
to the Dr ug & Alcohol Abuse Advisory Cou ncil as a stude nt representative .
Unanimously app~oved .
PROMOTION -BUS DRIVER
Mo t ion made by Comm iss ioner Shank , seconded by Snook , to promote Sherry Smith
from Part-time to Ful 1-t ime Bus Dr ive r at the Cou nty Commut er t o f. ill an existing
vacancy. Una n i mously approved .
RECESS
Th e Commis s ioners recessed at 4:34 p .m.
EVENING SESSION -IIEETING WITH DELEGATIODI TO THE GERERAL ASSEMBLY
The Evening Session was conve ned at 7: 00 p . m. by the 'President, Richard E.
Roulette, with the following members present: Vice President Ronald L. Bowers ,
a nd Commi ss i o ners Lind a C. I rvi n-Craig , John s . Shank, a nd Gregory I. Snook.
Members of t he Delegation to t h e General Assembly in attendance were Senator John
Derr , and Delegates Peter Callas, Bruce Poole , and Anita Stup .
The Commi ssioners discussed a sal ary i ncrease F.or the 1994-98 Board of Co unty
Commi ssioners a nd s uggested establ ishing a formula or syst em to deal with this
issue. Commissioner Roulette stated that suggestions had been discussed o n
making the salary a percentage of a Delegate's salary or establishing a base
salary and then apply the increase to the cost of living based o n a national
stand ard. Delegate Pool e s uggest ed that the County appoi nt an i nd ependent group
of County citizens to look at t he Commissioners ' salary rather tha n tying it i n to
a De l egate 's sal ary. Sheriff Mades requested a sal ary increase for t he Sherif f 's
position from $35,000 t o $50,000 a nd State's Attorney, Kenneth Lo ng, requested
t hat the State 's Attorney 's salary be incr.eased from 80% to 90% of a District
Court Judge's salary .
Com missioner Roulette pt"esented recomin endati ons to cha nge t h e Forest Co nservation
Ordinance to request that properly zoned industrial land i n the Urban Growth Area
be exemp t as we ll as t he Regional Airport due to FAA regulations, and to change
the definition of trees planted o n i ndividual lots .
The Commissioners also presented an amen rn ent to t he Public Local
advertising requirements , changes i n t he billing procedures
material spills , amendments to t h e Sanitary District law, and
permits for coin-operated amusement devices which are for sale .
La ws r egarding
for hazardous
o n waivers of
I
NOVEMBER 2, 1993
MINUTES, CONT 'D.
SherifE Mades presented his requests for legislation regarding users of private
alar m systems, legislation providing authority for Board of License Commi ssioners
to regulate attire , conduct , and e ntertainm ent where alcoholic beverages are
served, and legislation regardi ng disposal of abandoned/recovered property .
Sheriff Mades also requested State-wide legislation regarding authority to recall
traffic warrants in the same nrnnner as crimi.nal wa rrants a nd authorizing
Washington County to charge inmates medical fees as is already do ne in Charles
County .
Todd Hershey , County Treasurer, requested am endments to t he Tax-General Article
of t he Annotated Code of Maryland regarding foreclosure sales and procedures.
Commissioner Roulette asked that the time frame for updates to t he Water & Sewer
Plan , the Recycling Plan, and t he Solid Waste Managemen t Plan be amended to
increase the time for updates from 2 to 3 years . The Commissioners also reviewed
requests for t he State to pick up costs for the Election Board , Circuit Court a nd
the State 's Attorney 's office , on matching gr.ants for incubator facilities,
changes to the CDBG program, and a "Ready Access" loan program for disabled
citizens. Delegate Cal las reviewed other requests for leg is lat ion wh ich the
Delegation has received , and informed the Commissioners that the Delegation will
hold a public hearing on November 20 .
ADJOURNMENT
Motion made by Commissioner Snook, second ed by Shank, to adjourn at 8:17 p .m.
Unanimousl y approved.
County.Attorney
Clerk