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August: 10, 1993
Hagerstown, Maryland 21740
The Regular Meeting of the Board of County Commissioners of Washington County was
called to order at 9:00 a .m. by the President , Richard E. Roulette , with the
following members present: Vice President Ronald L. Bowers , and Commis sioners
Linda C. I rvin-Craig, Johns. Shank, and Gregory I . Snook .
INVOCATION AND PLEDGE OF ALLEGIANCE
Th e Invocation wa s delivered by Commissioner Roulette , followed by the Pledge oE
Allegiance to the Flag by the full assemblage .
AMPHITHEATER PROJECT -HAGERSTOWN JUNIOR COLLEGE ALUMNI ASSOCIATION
Dr. Norman Shea, President of Hagerstown Junior College, introduced Joyce Ott ,
Chairperson for the Amphitheater Committee of the Alumni Association. Ms. Ott
stated that the Alumn i Association is raising funds to build an 800 seat
amphitheater at HJC as a 50th anniversary gift to the college in 1996. She
stated that this project has the endorsement of the HJC Board of Trustees and the
Association is now seeking the support of the Commissioners to allow them to
apply for $125,000 in Program Open Space monies . Ms. Ott presented drawings of
the proposed amphitheater a nd distributed copies of an estimated budget which
totals $408,164, after subtracting the costs of in-kind services . She also
stated that they have several fu nd raisers planned Eor this project . Th e
Comm issioners indicated their support of the project but noted that this should
have the e ndorseme nt of the Recreation & Parks before they seek the POS funding.
Motion made by Commissioner Bowers , seconded by Irvin-Craig , to draft a letter
of support for the Hagerstown Junior College Alumni Association's amphitheater
project and its attempts to obtain Program Open Space monies conditioned upon the
approval of the Recreation and Parks Board , and to participate with the
Washington County Delegation to the General Assembly for legislation they
introduce regarding this project . Unanimous ly approved .
PRESENTATION OF wTHB STORY OF WASHINGTON COUNTYw
George Michael presented the Commissioners with a copy of the new book written
by his mother , Mary Michael , entitled "The Story of Wa s h i ngton County". He
stated that this book is the culm ination of 25 years of study and research about
the people and past of Washington County. Comin issioner Roulette thanked Mr.
Michael for the book and asked him to convey their appreciation to his mother .
INTRODOCTIOl!I OF NJDli EJIPIDBR -COIIPOTBR INPO.RNATION SYSTEMS
Ron Whitt , Director of Computer Information Systems , i ntroduced Karen Dickey, who
is the new Program Analyst in his department.
PRESENTATION OF CHECK -WASBINGl"Ollf COUNTY GOLF CORPORATION
Ha rold Otis , President of the Washington County Golf Corporation, presented the
Commissioners with a check in the amount of $54 ,000 on behalf of the Corporation
in repayment of the County's loan to them to build the clubhouse at Black Rock
Golf Course. Mr . Otis stated that this is the 3rd payment mad e in fulfil ling
their commi tinent to repay the l oan in a 5 year period. The Commissioners thanked
Mr. Otis for the check and for the Corporation 's fi ne manag eme nt of Black Rock
Golf Course
CLEAR SPRI NG BOY SCOUT TROOP 117
Members of Boy Scout Troop 117 fr~n the Clear Spring area wh o were in attendance
introduced themselves and stated that they were visiting the meeting as part of
t he requirement to earn their Citizenship and Community Merit Badge .
EMPLOYEE ORIERTATIOIII PARTICIPANTS
Alan Davis , Director of Personnel & Insurance, introduced the empl oyees who are
participating in this session of the Employee Orientation which is held for
employees recently hired by the County.
ELECTRONIC VOI'ING SYSTEM
Jean Calhoun, Director of the Election Board , was in attendance to discuss the
possibility of leasing an e l ectronic voting system and indicated that the Board
would like to know as soon as possible if a new system is approved since they
will have to hold public meetings and provide mailings to all voters.
Commissioner Bowers asked to see a dernonstration of the entire process explaining
the differences between this and the current system. The Commissioners agreed
in the inter.est of time to have the Purchasing Agent prepare a Request for
Proposal to be sent out and see if the proposals received are affordabl e before
moving ahead .
PRICE'S BRIDGE PROJECT -UPDATE AND RECOGNITION OF OONATION
Paulette Sprinkle , Cownunity Coordi nator , and Patricia Schooley distributed a
press release on the Price 's Bridge renovation project . Ms . Sprinkle informed
AUGUST 10 , 1993
MINUTES , CONT 'D.
t he Commissioners that I nd epend e nt Ce ment Corporation has donated 1,200 bags of
cement whi.ch is the total amount estimated for the project . She stated that the
Committee is still looking for other businesses to support the project and help
oEfset costs . Ms . Sprinkle i ndicated t hat t hey are hoping to receive grant fund s
from sever.al sou~ces a nd have commitments from the National Guard and Western
Maryland Consortium for help with development of the pocket park at t h is
location.
Motion mad e by Co mmi ssioner Irvin-Craig , seconded by
s ubmittal of applications €or grant f unds f or the
cond itioned on there being no fiscal responsibil ity for
approved .
BOARD/COMMISSION REPORTS
Bowers , to approve the
Price's Bridge project
the Co unty. Una n imously
Commi ss i o ner I r v i n-Craig repocted o n the Sol id Waste Advisory Com mit t ee me eting ,
the Task Force o n Home l essness meeting, and t he Hi storic Di strict Comm issi o n
meeting.
ADDENDUM TO VENDING MACHI NE CONCESSION AGREEMENT -REGIONAL AIRPORT
Motion mad e by Commissioner Snook, second ed by I r vin-Craig , t o approve an
addendum to the Vending Mac hine Concession Ag reeme nt at t he Regional Airport with
Serv-U -Ve nd i ng Corporation to chang e the location of the mach i nes and change the
percentag e to a set 10% comm ission as presented by t he County Attorney a nd
previously approved by t he Ai r po rt Comm ission. Unanimously approved.
WESTERN MARYi.AND INTERFAITH IIOOSiliG DEVELOPNENI' CORPORATION -REQUEST FOR PAYMENT
IN LIEU OF TAXES PROGRAM
Barry Teach , County Ad min istrator , i nEor,ned the Commi ssioners t hat the Western
Maryland Interfaith Housing Developme nt Corporation has asked for consideration
of a paym e nt-in-lie u of taxes agreement (PILOT) fo r units within t he City of
Hagerstown wh ich t hey wan t t o rehabili tate for l ow a nd moder ate i ncome tenants.
Ralph Fr ance , County Attorney , stated that under the Tax Property Article of the
Annotated Code of Maryland, the Comm issioners have the authority to do this and
he prov ided a copy of Frederick County 's procedures . He then recommended that
the Commissioners establish a pol i cy befot"e granting such a r.eques t . Th e
Comm issioners took the matter und e r advisement at this time .
CONDITIONAL STREET ACCRPTAIDICE -CIIARTRIDGR DRIVE
Mot ion made by Comm issioner Shank, seconded by Snook , to conditionally accept 34 7
linear feet of the extension of Chartridge Drive , Section G, Phase 1 of the
Po tomac Manor Subdivision and to accept a 2 year Maintenanc e Bond of $1,800.
Unanimously approved .
APPLICATION TO APPLY SLUDGE -TOWN OF CLEAR SPRING
The Commi ssioners agreed not to request an informational meeti ng on the Town of
Clear Spring 's appl ication to the Department of the Environm e n t to apply s ludge
on Town-owned l a nd s , but to l eave this decision up to the Mayor and Cou ncil.
PROPOSED POLICY FOR BILLING -COMPANY 28
The Commissioners discussed t he proposed policy for. bi l l i.ng for Company 28 , Civil
Defense , and the prices recoinm e nd ed for services. After discuss ion and
amend ments , t he County Admi nistrator stated that he will have the ame ndments mad e
to the policy for adopt i o n at t he next meeting.
CITIZEN PARTICIPATION
Donald Allensworth expressed opposition to providing tax credits for construction
of low and moderate income housi ng and on basing model l egis lation on Frederick
County 's policy .
APPROVAL OF MINOTES -AUGUST 3, 1993
Motion mad e by Commission Irvin-Craig , seconded by Snook, to app1;ove the minutes
of Aug us t 3 , 1993 , as submi tted . Unanimously approved.
TIRE BORRING PROPOSAL UPDATE -I NDEPENDll:NT CEMENT CORPORATION
Dennis Sk idmore , President of Independe nt Cement Corporation (ICC ), appeared
before the Comm issioners to provide a n update on their proposal to burn tires as
a co-replaceme nt fuel source at the Hagerstown plant , a nd to give the
Commi ssioners the opportun ity to ask any questions they may hav e before ICC
s ubmits its application to t he State. Mr . Skidmore stated that they will save
money by reducing the amo unt of coal and the proposal will al so provide a chance
for the comm unity to reduce s tockpiled tires . In a ns wer to t h e Commissioners '
questions , Mr. Skidmore stated that ICC has no i ntention to burn hazardous waste
or apply for a permit i n the future t o do so , a nd its application to the State
will i ncorporate this fact . After questions a nd discussion with t he
Comm issioners , they t ha nk ed Mr.. Skidmore ·Eot' taking t he time to meet with them.
AUGUST 10 , 1993
MINUTES , CONT 'D.
RECESS -LUNCHEON WITH MARYLAND ASSOCIATION OF COUNTIES PRESIDENT
The Commissioners recessed at 1 2 :13 p .m. in order to meet with Henry Parker ,
Presiden t oE the Maryland Association of Cou nties, and David Bliden, Executive
Director , for lunc h. The Commissioners discussed various matters of i nterest
i ncluding potential legislation, budget concerns , the Forest Conservation
Ordinance , and the National Association of Cou nties.
Commissioner Bowers was excused from the Meeting at 1:30 p .m.
AFTERNOON SESSION
Th e Afternoon Session was co nvened at 2 :12 p.m. by the President , Richard E.
Rou l ette , with t h e fo l lowing 1nembers present: Comm issioner Linda C. Irv i n-Craig ,
John S. Shank , and Gregory r . Snook.
MAINTENANCE OF EFFORT IIISCAI.COL&TIOR -BOARD OF EDUCATION
The Comm issioners discussed the letter wh ich they received from Dr . Wayne Gers en ,
Superint e ndent of Schools , explai ni ng t hat there had been a miscalculation i n the
amount of t he Maintenance of Effort appropriation to the Board of Ed ucation , due
to a n error in the State formula . As a result , t he County appropriation for
Fiscal Year 1993-94 exceeded the maintenance of effort requirement by $318 ,037 .
The Commissioners directed t he County Administrator to send a letter to the Board
of Education with instructions for them to keep the same amount in their budget
but asking that they refrain f-rorn spending the amoun t over the required
Maintenance of Effort i n the event the County would need the mo n ies during the
fiscal year due to budget problems .
CONVENE IN EXECDrIVE SESSION
Motion made by Commissioner Snook , seconded by Irv in-era ig , to convene in
Executive Session at 2 :16 p .m . with regard to personnel and property matters t and
to con fer with the County Attorney to obtain legal advice , in accordance with
Section 10.508 of the State Government Article of the Annotated Code of Maryland .
Una n imously approved.
Commissioner Bowers returned to the meeting during thi s time .
RECONVENE IR REGULAR SESSION
Motion made by Co mmissioner Irvin-Craig , seconded by Snook , to reconvene in
Reg ular Session at 3:36 p ,m. Unanimously approved ,
APPROVAL TO RETAIN SERVICES -VALLEY CREDIT & ADAMS, BAKER & DOYLE, INC.
Motion made by Commissioner Snook, seconded by Irvin-Craig, to retain the
services of Valley Credit Service and Adams, Baker & Doyle, I nc., for collection
services. Una nimously approved .
AOTBORIZATION TO NEGOTIATE FOR LEGAL SERVICES
Motion made by Commissioner Snook , seconded by Bowers, to approve the
recommendation by the Cou nty Attorney to negotiate a fee to retain the services
of Bridget Kenney to assist in collecting the amounts due from the insurance
carrier for AC&T , Inc. for the hazardous waste spill at the Detention Center .
Unanimously approved .
ADJOURNMENT
Motion made by Commissioner Shank, seconded by Irvin-Craig, to adjourn at 3:36
p .m, Unanimously approved .
~II~ CountyAttorney
Clerk