HomeMy WebLinkAbout930803August 3, 1993
Hagerstown, Maryland 21740
The Regular Meeting of the Board of County Commissioners of Washington Co unty wa s
called to order at 9:00 a.m. by the President , Richard E. Roulette, with the
following membe rs present: Vice President Ronald L. Bowers , and Commi ssioners
Linda C. Irvin-Craig, John S. Shank, a nd Gregory I . Snook.
I NVOCATION AND PLEDGE OF ALLEGIANCE
The Invocation was delivered by Commissioner Roulette , followed by the Pledge of
Allegiance to the Flag by the full assembl age.
CHANGE ORDER NO. 1 -MAUGANS AVENUE & RT. 11 INTERSECTION IMPROVEMENTS
Motion made by Commissioner Snook , seconded by Bowers , to approve Change Order
No . 1 for additional work on the intersection i mprovement project at Maugans
Avenue and Route 11 for t he amount of $2 ,507 with C. William He tzer , Inc.
Unanimously approved .
REQUEST PUBLIC INFORMATIONAL MEETI NG -APPLICATIONS FOR SEWAGE SLUDGE APPLICATION
PERMITS
The Commi ssioners agreed to request the Department of the Environment to hold a
publ i.c informational meeting for applications for Sewage Sludge Application
permits for the Steve Rhoto n property , t he Wilburn Rhoton property , the Oscar
Lohman property, and t he Robert Carr property .
SURVEY RESULTS -TRANSFER STATION HOURS
The Commissioners discussed the resul ts of the survey taken to determine if hours
of operation were convenient at the transfer station facilities . Barry Teach,
Cou nty Ad ministrator, stated that the results indicated that the overwhelming
maj ority of users are satisfied with the hours of operation. After discussion,
t he Commissioners decided to extend the transfer station hours on Wed nesday
evenings from 4:30 p .m. to 5:3 0 p .m. during the mo nths of June through September
on a trial basis .
APPROVAL OF MINUTES -JOLY 8 & 13, 1993, AND JULY 20, 1993
Mot ion mad e by Comm1ss 1oner Irv in-Craig, seconded by Snook, to approve the
minutes of July 8 a nd 13 , 1993, as corrected. Unanimously approved.
Mot ion mad e by Commission er I rv in-Craig , seconded by Bowers , to approve the
minutes of July 20 , 1993 , as corrected .
SECTION 8 RENTAL ASSISTANCE PROGRAM -ADDITIONAL VOUC8ERS
Motion mad e by Commissioner Snook, seconded by Irvin-Craig to consent to the
filing of an application for 25 additional vouchers for the Section 8 Re ntal
Assistance Program with the Department of Housing & Urban Development.
Unanimously approved.
GRANT AGREEMENT -INSTALLATION OF AIRPORT SIGNS
Motion mad e by Commissioner. Snook, seconded by Irvin-Craig, to approve the grant
agr.e~ne nt with the Federal Aviation Administration for a grant in t h e amount of
$313,850 for installation of signs at the Washington County Regional Ai.rport.
Unanimous ly approved .
APPROVAL OF CONTRACT -INSTALLATION OF AIRPORT SIGNAGE
Mot ion mad e by Co mmissioner Irv in-Craig , seconded by Snook , to approve the
contract for installation oE signaga at the Wa s hington County Regional Airport
with Valentine Electric Co. for $290 ,723. Unanimously approved.
TRAFFIC SIGNAL Dfl:SIGN -ENGINEERING CONTRACT
Motion made by Commissioner Snook , seconded by Shank , to e nter into an contract
with Whitesell/Saville Engineering for traffic signal design at the Robinwood
Drive i ntersection for the amount of $3 ,495 . Unanimously approved .
AGREEMENT -EMERGENCY FOOD ASSISTANCE PROGRAM
Motion made by Commissioner Shank, seconded by Bowers , to e nter into a 3 year
agreement with the Department of Human Resources to receive a grant in the amount
of $30 ,000 for the Emergency Food Assistance Program . Unanimously approved.
SMALL CITIES COBG AGREEMENT -JJ&W
Motion mad e by Commissioner Snook , seconded by Bowers , to approve an agreement
to receive the amount of $500,000 fr.om the Smal 1 Cities Community Developtnent
Block Grant program for purchase of equipment by JJ&W at the Regional Airport .
Unanimously approved.
REVISED BYLAWS -RECREATION & PARKS BOARD
Motion made by Commissioner Snook, seco nded by Irvin-Craig , to approve the
request to revise the Recreation & Parks Board bylaws as recomme nd ed by the
AUGUST 3, 1993
MINUTES, CONT 'D.
Recreatlnn & Parks Board and the County Attorney to delete the City of Hagerstown
from the bylaws and to change the organizational me eting to January of each year.
Unanimously approved.
RESOLUTION -ACCEPTANCE OF DEED
Motio n made by Commissioner Irvin-Craig, seconded by Bowers, to adopt a
Resolution accepting conveyance for no consideration of the deed from the Save
Historic Antietam Fou ndatio n for the Antietam Railroad Station property near
Sharpsburg. Unanimously approved.
LICENSE AGREEMENT -MR. & MRS. ROY ROWE, JR.
Motion mad e by Commissioner Shank, second ed by Irvin-Craig, to approve a License
Agre~ne nt with Mr. & Mrs . Roy Rowe, J r., who are adjoining property owners of the
Ant ie tarn Railroad Stat ion, as presented by the County Attorney. Unanimous 1.y
approved.
ELECTRONIC VOTING SYSTEM -ELECTION BOARD
J ean Calhoun , Administrator of the Election Board office , and Richard Coss of the
Board of Election Supervisors, appeared before t he Co®ni ssione rs to request an
upgrade of the voting system to the OPT Tech III-P Eagle systein . Ms . Calhoun
stated that after reviewing different systems , it was the unanimous recom-
mendation of the Election Board to enter into a 6 year full service rental plan
f or the OPT Tech III-P Eagle system. John Reynolds, representing Business
Records Corporation, distributed information regarding the proposed system and
stated that it would require approximately l year of training for operators. He
stated that they would proceed with training if there is a commitment made by the
Commiss ioners although no appropriation would be requ i red until the Fiscal Year
1995 budget. The Commissioners took this matter. under consideration at this
t irne .
FAST TRACK SCHEDULE -ECONOMIC DEVELOPMENT COMMISSION
Leroy Burtner , Director of · the Economic Development Commission , and Sharon
Di.sgue, Economic Development Specialist , me t with the Comm issioners to review the
East track schedule used in address ing timetable requirements of prospects . Ms.
Disque distributed a sample Schedule of Constr.uction which includes participation
by the Engineer ing Depart111ent, the Plann ing Department , t he Sanitary District,
the Department of Per mits & I nspections , and the Division of Public Works. The
Comrni ssioners thanke d the Departments involved for their cooperation and efforts
to dealing with prospects in a timely mann er .
METROPOLITAN PLANNING ORGANIZATION -URBAN BOUNDARY, TRANSPORTATION PLAN ANO
TRANSPORTATION IMPROVEMENT PROGRAM -LONG RANGE TRANSPORTATION PLAN
The Commi ssioners met sitting as the Metropo litan Planning Organization at 10 :33
a .m. to consider the Fiscal Year 1994-96 Tr.ansportation Improvement Program (TIP)
for the Hag erstown Urbanized Area and a Resol ution that it does conform to the
planning process . Robert Arch , Director of the Plann ing Departme nt, reviewed the
TIP projects as presented a nd incl ud ed the extens ion of Massey Boulevard to Route
11.
Motion made by Commissioner Bo wers , seconded by Irvin-Craig, to approve the FY
1994-96 Transportation Improvement Program, as amended, and a Resolution
certifying t hat Washington County 's planning process is being car.t:"ied on with all
applicable requirements. Unanimously approved. (Copy of Resolution attached .)
Mr. Arch i ntroduced Ken Green, of the West Virginia Region 9 Planning Council ,
and Ric Kautz , Hagerstown City Plann er, who were in attendance . He asked the
Co mmi ssioners Eor their p e rmission to form a com,ni ttee with representatives from
the jurisdictions included within the Hagerstown Urbanized Area boundaries and
indicated the defined boundaries . He also asked that this Committee be
authorized to send out Requests for Proposals to obtain a consultant to develop
a Long Rang e Transportation Plan.
Motion mad e by Commissioner Snook, second ed by I r vin-Craig, to authoi::-i.z e
formation of a comrnittee to coordinate a nd evaluate activities for t he Hagerstown
Urbanized Area of t h e Metropolitan Planning Organization , and to give
authorization for this committee to obta in a consultant to develop the Lo ng Ra nge
Transportation Plan using the Urban Bo undaries presented . Unanimously approved.
FIRE & RESCUE LOAN FUND -SHARPSBURG l!MERGEINICY SERVICES
Motion mad e by Comrnissioner Bowers , seconded by Shank, to approve the loan
request made by Sharpsburg Emergency Services in t he amount of $22,000 toward
purchase of a new ambulance Erorn the Fire & Rescue Revolving Loan Fu nd.
Un a n imously approved .
AUGUST 3 , 1993
MINUTES , CONT 'D.
BID AWARD -TRANSIT COACHES & ELECTRONIC FARE BOXES " " " Motion made by Comm issioner Bowers , second ed by Shank , to award the bid for. 13,
30' transit coaches to Bus Industries of America , Inc ., who submi tted the sole
bid of $2,468,400, and to authorize the purchase of 2 additional electroni c
fareboxes for the runount of $13,032. Un animously approved.
BID OPENING -CONCRETE WALL -HANCOCK TRANSFER FACILITY
The bids for a concrete wall at t he Hancock Transfer Facility were publicly
opened a nd read aloud . Fir ms participating in t he bidding and their proposals
were as follows: Perini Co nstruction Company -$59,900: Mi l -Car Contracti ng
Corporation -$63,395; Vans Construction Company, Inc . -$64,490: C. William
Hetzer , Inc . $73,510; Callas Co ntractors, Inc . $58,290; Antietam
Co nstruction, Inc. -$48,385; Richard F. Kline , Inc. -$126,600; a nd Building
Systems , Inc. -$59,220. Th e bids wil l be revie wed by appropriate officials
prior to a decision being r endered. (D ecision rendered later in t his Session.)
ANNUAL DEPARTMENT OF TRANSPORTATION MEETING
Barry Teach, County Administrator, informed the Comin issionel:'s that t he annual
me eting with Departme nt of Transportation off icials is sch eduled for Friday ,
Sept~nber 17 , at 1:00 p .m.
CITIZENS PARTICIPATION
Donald Allensworth s poke to t h e Commissioners regarding the i mpact fee suit filed
in Frederick County.
Bob Lauver of Todd Amusements informed the Commi ssioners of t he family
e ntertainment center he is plann ing and asked if they wou ld consider instituting
a maximum fee for video game licenses. The Commissioners directed the County
Attorney to research the law to see if there are any provisions for this.
CONVENE IN EXECUTIVE SESSION
Motion mad e by Comn11 ss1oner Snook , seconded by Irvin-Craig , to convene in
Executive Session at 11:27 a .m. wi th regard to personnel and property matters ,
a nd to confer with the County Attorney to obtain l egal advice , in accordance with
Section 10.508 of the State Governm e nt Article of the Ann otated Code of Maryland.
Unanimously approved .
Comm issioner Bo wers was excused from the Meeting at 12:16 p.m .
RECONVENE IN REGULAR SESSION
Motion mad e by Co mm issioner Snook , seconded by Irvin-Craig, to reconve ne i n
Regular Session at 12:30 p ,rn. Unanimously approved.
OPTION -BUSSARD PROPERTY
Motion made by Comm issioner Snook, second ed by Irv in-Craig, to ex ere ise the
Op t i on to purchase the Bussard property adjacent to the l andfill for t he amount
of $50 ,000, contingent upon the review of the County Attorney, and to o btain a
right of first refusal for the amount of $1,000 for additional land. Unanimously
approved.
INCREASE MEAL ALLOWANCE -TRAVEL POLICY
Motion made by Commissioner Shank, seconded by Snook, to amend the County Travel
Policy by increasing t he meal allo'flance from $25 per day to $30 per day.
Unanimously approved.
APPOINTMENT -HISTORIC DISTRICT COMM ISSION
Motion made by Commi ssioner Shank, seconded by Snook , to appoint Charles Hulse
to the Historic Di strict Commission to fill t he unexpil:'ed term of Paula Reed
extending to January 31 , 1996. Unanimously approved . ..
BID AWARD -CORCRETE WALL -HANCOCK TRANSFER STATION
Motion mad e by Commissioner Shank , seconded by Snook, to a 'flard the bid for
construction of a concrete wa ll at the Hancock Transfer facility to Antietam
Construction Co ., who s ubmitted the low bid of $48,385 , subject to s ubm ission of
the Anti-Bribery and Anti-Collusion Statements required. Unanimously approved.
ADJOURNMENT
Motion mad e by Commissioner Irvin-Craig , seconded by Snook , to adjourn at 12:34
p .m . Unanimous ly approved .
~ JI -£..tJMfo<!iF couriy Attorney
Clerk