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HomeMy WebLinkAbout930803August 3, 1993 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin -Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. CHANGE ORDER NO. 1 — NAUGANS AVENUE & RT. 11 INTERSECTION IMPROVEMENTS Motion made by Commissioner Snook, seconded by Bowers, to approve Change Order No. 1 for additional work on the intersection improvement project at Maugans Avenue and Route 11 for the amount of $2,507 with C. William Hetzer, Inc. Unanimously approved. REQUEST PUBLIC INFORMATIONAL MEETING - APPLICATIONS FOR SEWAGE SLUDGE APPLICATION PERMITS -- The Commissioners agreed to request the Department of the Environment to hold a public informational meeting for applications for Sewage Sludge Application permits for the Steve Rhoton property, the Wilburn Rhoton property, the Oscar Lohman property, and the Robert Carr property. SURVEY RESULTS — TRANSFER STATION HOURS The Commissioners discussed the results of the survey taken to determine if hours of operation were convenient at the transfer station facilities. Barry Teach, County Administrator, stated that the results indicated that the overwhelming majority of users are satisfied with the hours of operation. After discussion, the Commissioners decided to extend the transfer station hours on Wednesday evenings from 4:30 p.m. to 5:30 p.m. during the months of June through September on a trial basis. APPROVAL OF MINUTES — JULY 8 & 13, 1993, AND JULY 20, 1993 Motion made by Commissioner Irvin -Craig, seconded by Snook, to approve the minutes of July 8 and 13, 1993, as corrected. Unanimously approved. Motion made by Commissioner Irvin -Craig, seconded by Bowers, to approve the minutes of July 20, 1993, as corrected. SECTION 8 RENTAL ASSISTANCE PROGRAM - ADDITIONAL VOUCHERS Motion made by Commissioner Snook, seconded by Irvin -Craig to consent to the filing of an application for 25 additional vouchers for the Section 8 Rental Assistance Program with the Department of Housing & Urban Development. Unanimously approved. GRANT AGREEMENT - INSTALLATION OF AIRPORT SIGNS Motion made by Commissioner Snook, seconded by Irvin -Craig, to approve the grant agreement with the Federal Aviation Administration for a grant in the amount of $313,850 for installation of signs at the Washington County Regional Airport. Unanimously approved. APPROVAL OF CONTRACT - INSTALLATION OF AIRPORT SIGNAGE Motion made by Commissioner Irvin -Craig, seconded by Snook, to approve the contract for installation of signage at the Washington County Regional Airport with Valentine Electric Co. for $290,723. Unanimously approved. TRAFFIC SIGNAL DESIGN - ENGINEERING CONTRACT Motion made by Commissioner Snook, seconded by Shank, to enter into an contract with Whitesell/Saville Engineering for traffic signal design at the Robinwood Drive intersection for the amount of $3,495. Unanimously approved. AGREEMENT Motion mad agreement of $30,000 - EMERGENCY FOOD ASSISTANCE PROGRAM e by Commissioner Shank, seconded by Bowers, to enter, into a 3 year with the Department of Human Resources to receive a grant in the amount for the Emergency Food Assistance Program. Unanimously approved. SMALL CITIES CDDG AGREEMENT — JJ&W Motion made by Commissioner Snook, seconded by Bowers, to approve an agreement to receive the amount of $500,000 from the Small Cities Community Development Block Grant program for purchase of equipment by JJ&W at the Regional Airport. Unanimously approved. REVISED BYLAWS - RECREATION & PARKS BOARD Motion made by Commissioner Snook, seconded by Irvin -Craig, to approve the request to revise the Recreation & Parks Board bylaws as recommended by the AUGUST 3, 1993 MINUTES, CONT'D. Recreation & Parks Board and the County Attorney to delete the City of Hagerstown from the bylaws and to change the organizational meeting to January of each year. Unanimously approved. RESOLUTION - ACCEPTANCE OF DEED Motion made by Commissioner Irvin -Craig, seconded by Bowers, to adopt a Resolution accepting conveyance for no consideration of the deed from the Save Historic Antietam Foundation for the Antietam Railroad Station property near Sharpsburg. Unanimously approved. LICENSE AGREEMENT - MR. & MRS. ROY ROWS, JR. Motion made by Commissioner Shank, seconded by Irvin -Craig, to approve a License Agreement with Mr. & Mrs. Roy Rowe, Jr_., who are adjoining property owners of the Antietam Railroad Station, as presented by the County Attorney. Unanimously approved. ELECTRONIC VOTING SYSTEM - ELECTION BOARD Jean Calhoun, Administrator of the Election Board office, and Richard Coss of the Board of Election Supervisors, appeared before the Commissioners to request an upgrade of the voting system to the OPT Tech 1I1 -P Eagle system. Ms. Calhoun stated that after reviewing different systems, it was the unanimousrecom- mendation of the Election Board to enter into a 6 year full service rental plan for the OPT Tech III -P Eagle system. John Reynolds, representing Business Records Corporation, distributed information regarding the proposed system and stated that it would require approximately 1 year of training for operators. He stated that they would proceed with training if there is a commitment made by the Commissioners although no appropriation would be required until the Fiscal Year. 1995 budget. The Commissioners took this matter under consideration at this time. FAST TRACK SCHEDULE — ECONOMIC DEVELOPMENT COMMISSION Leroy Burtner, Director of the Economic Development Commission, and Sharon Disque, Economic Development Specialist, met with the Commissioners to review the fast track schedule used in addressing timetable requirements of prospects. Ms. Disque distributed a sample Schedule of Construction which includes participation by the Engineering Department, the Planning Department, the Sanitary District, the Department of Permits & Inspections, and the Division of Public Works. The Commissioners thanked the Departments involved for their cooperation and efforts to dealing with prospects in a timely manner. METROPOLITAN PLANNING ORGANIZATION - URBAN BOUNDARY, TRANSPORTATION PLAN AND TRANSPORTATION IMPROVEMENT PROGRAM — LONG RANGE TRANSPORTATION PLAN The Commissioners met sitting as the Metropolitan Planning Organ zat on at 10:33 a.m. to consider the Fiscal Year 1994-96 Transportation Improvement Program (TIP) for the Hagerstown Urbanized Area and a Resolution that it does conform to the planning process. Robert Arch, Director of the Planning Department, reviewed the TIP projects as presented and included the extension of Massey Boulevard to Route 11. Motion made by Commissioner Bowers, seconded by Irvin -Craig, to approve the FY 1994-96 Transportation Improvement Program, as amended, and a Resolution certifying that Washington County's planning process is being carried on with all applicable requirements. Unanimously approved. (Copy of Resolution attached.) Mr. Arch introduced Ken Green, of the West Virginia Region 9 Planning Council, and Ric Kautz, Hagerstown City Planner, who were in attendance. He asked the Commissioners for their permission to form a committee with representatives from the jurisdictions included within the Hagerstown Urbanized Area boundaries and indicated the defined boundaries. He also asked that this Committee be authorized to send out Requests for Proposals to obtain a consultant to develop a Long Range Transportation Plan. Motion made by Commissioner Snook, seconded by Irvin -Craig, to authorize formation of a committee to coordinate and evaluate activities for the Hagerstown Urbanized Area of the Metropolitan Planning Organization, and to give authorization for this committee to obtain a consultant to develop the Long Range Transportation Plan using the Urban Boundaries presented. Unanimously approved. FIRE & RESCUE LOAN FUND - SHARPSBURG EMERGENCY SERVICES Motion made by Commissioner Bowers, seconded by Shank, to approve the loan request made by Sharpsburg Emergency Services in the amount of $22,000 toward purchase of a new ambulance from the Fire & Rescue Revolving Loan Fund. Unanimously approved. AUGUST 3, 1993 MINUTES, CONT'D. BID AWARD - TRANSIT COACHES & ELECTRONIC FARE BOXES Motion made by Commissioner i3owers, seconded by Shank, to award the bid for. 13, 30' transit coaches to Bus Industries of America, Inc., who submitted the sole bid of $2,468,400, and to authorize the purchase of 2 additional electronic fareboxes for the amount of $13,032. Unanimously approved. BID OPENING - CONCRETE WALL - HANCOCK TRANSFER FACILITY The bids for a concrete wall at the Hancock Transfer Facility were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Perini Construction Company - $59,900; Mil. -Car Contracting Corporation - $63,395; Vans Construction Company, Inc. - $64,490; C. William Hetzer, Inc. - $73,510; Callas Contractors, Inc. $58,290; Antietam Construction, Inc. - $48,385; Richard F. Kline, Inc. - $126,600; and Building Systems, Inc. - $59,220. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in this Session.) ANNUAL DEPARTMENT OF TRANSPORTATION MEETING Barry Teach, County Administrator, informed the Commissioners that the annual meeting with Department of Transportation officials is scheduled for Friday, September 17, at 1:00 p.m. CITIZENS PARTICIPATION Donald Allensworth spoke to the Commissioners regarding the impact fee suit filed in Frederick County. Bob Lauver of Todd Amusements informed the Commissioners of the family entertainment center he is planning and asked if they would consider instituting a maximum fee for video game licenses. The Commissioners directed the County Attorney to research the law to see if there are any provisions for this. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Irvin -Craig, to convene in Executive Session at 11:27 a.m. with regard to personnel and property matters, and to confer with the County Attorney to obtain legal advice, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Bowers was excused from the Meeting at 12:16 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin -Craig► to reconvene in Regular Session at 12:30 p.m. Unanimously approved. OPTION - BUSSARD PROPERTY Motion made by Commissioner Snook, seconded by Irvin -Craig, to exercise the Option to purchase the Bussard property adjacent to the landfill for the amount of $50,000, contingent upon the review of the County Attorney, and to obtain a right of first refusal for the amount of $1,000 for additional land. Unanimously approved. INCREASE MEAL ALLOWANCE — TRAVEL POLICY Motion made by Commissioner Shank, seconded by Snook, to amend the County Travel Policy by increasing the meal allowance from $25 per day to $30 per day. Unanimously approved. APPOINTMENT - HISTORIC DISTRICT COMMISSION Motion made by Commissioner Shank, seconded by Snook, to appoint Charles Hulse to the Historic District Commission to fill the unexpired term of Paula Reed extending to January 31, 1996. Unanimously approved. BID AWARD - CONCRETE WALL - HANCOCK TRANSFER STATION Motion made by Commissioner Shank, seconded by Snook, to award the bid for construction of a concrete wall at the Hancock Transfer facility to Antietam Construction Co., who submitted the low bid of $48,385, subject to submission of the Anti -Bribery and Anti -Collusion Statements required. Unanimously approved. ADJOURNMENT Motion made by Commissioner Irvin -Craig, seconded by Snook, to adjourn at 12:34 p.m. Unanimously approved. - - E iJ Court y Attorney Clerk